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PZC Minutes 080696Memorandum Date: August 20, 1996 T o : Honorable Mayor and Town Council From: Linda Donnellon, Recording Secretary Re: Synopsis of the August 6, 1996 Planning & Zoning Commission Meeting Regular Meeting The Regular Meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairperson Jack Hunn at 7:36 p.m., August 6, 1996, in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620, Colorado. Members Present Jack Hunn Andrew Karow Sue Railton Buz Reynolds, Jr. Michael Schneider Beth Stanley Henry Vest Agenda Call to Order WOMEWU Staff Present Linda Donnellon, Recording Secretary Karen Griffith, Town Planner Mike Matzko, Community Development Director Steve Hodges, Community Service Officer Additions and Amendments to the Agenda Conflicts of Interest Commissioner Reynolds and Commissioner Schneider declared a conflict of interest and requested to be removed from discussion and vote for Final Design regarding Lot 85, Block 4, Wildridge Subdivision. Consent agenda Approval of the July 16, 1996 Planning & Zoning Commission Meeting Minutes j Ap&z\minutes\1996\080696.doc Lot 31, Block 1, Benchmark at Beaver Creek - Beck & Assoc. Project Type: Wall Sign Owner: Beck & Associates Applicant: Chris Brook Address: 0780 Nottingham Road Lot 59, Block 1, Wildridge - Burns Residence Project Type: Materials & Colors Modification Owner/Applicant Kim & Paul Burns Address: 2323 Fox Lane Lot 49, Block 4, Wildridge - Morrison Duplex Project Type: Owner/Applicant: Address: Motion Landscape Modification Todd Morrison 5161 Longsun Lane Commissioner Vest moved to approve of the Consent Agenda, Commissioner Reynolds seconded the motion. The motion passed unanimously. Continuation of Concept Design Review Lot 54, Block 1, Wildridge - Mont -Gray, Ltd. Duplex (Tab 1) Project: Type: Duplex Owner: Mont -Gray, Ltd. Applicant: Eric Hill, architect Address: 2490 Saddle Ridge Loop Lot 11 , Block 1, Benchmark at Beaver Creek (Tab 2) Project Type: Industrial -additional building for Avon Auto Body Owner: Louis Medeiros, Avon Auto Body Architect: John Perkins Address: 0451 Metcalf Road Lot 46, Block 2, Benchmark at Beaver Creek (Tab 3) Project: Type: Proposed 29 unit multi -family development Owner: Harvey Deutsch Architect: Stuart Ohlson Address: 0320 Benchmark Road 2 Chairperson Hurn opened the Concept Design Review for further discussion. No formal action was taken. Chairperson Hunn closed the Concept Design Review. Final Design Review Lot 34, Block 1. Benchmark at Beaver Creek - Premier Maintenance Project Type: Master Sign Program Owners/Applicants James Poppleton & Tim Simon Property Address: 0080 Metcalf Road Karen Griffith made a brief presentation as outlined in the staff report. Chairperson Hurn asked if the existing sign located on the south side of the building "A" would be removed as a result of this proposal and if there was approval by the Town Engineer. Karen stated that was her understanding the sign would be removed from building "A" and stated that the file did not have any comments from the Town Engineer. Chairperson Hunn asked the applicant if the sign would be lit at night. Ms. Griffith said "No". Karen Griffith presented a draft copy of the Resolution to the Commission. Motion Commissioner Vest moved to approve Motion #1, the master sign program for Lot 34, Block 1, Benchmark at Beaver Creek, subject to the following conditions: 1. Resolution No. 96-5, granting a variance from the setback limitation for freestanding signs as stipulated in Title 15, of the Avon Municipal Code. Commissioner Railton seconded the motion. The motion passed unanimously. Commissioner Vest moved to approve Motion #2, the master sign program for Lot 34, Block 1, Benchmark at Beaver Creek, subject to the following conditions: 1. The Master Sign Program for Lot 34, Block 1, Benchmark at Beaver Creek Subdivision as depicted in the master sign program application dated received July 23, 1996, is approved with the condition that the existing south elevation of building "A" conforms to the master sign program. Commissioner Reynolds seconded the motion. The motion passed unanimously. Lot 85, Block 4, Wildridge Subdivision Project Type: Modification of Final Design Owner/Applicants: Kristeen Englande Architect: John Heinley Property Address: 5743 Wildridge Road Mike Matzko made a brief presentation as outlined in the staff report. Mr. Matzko stated that the Town Engineer had concerns regarding the grading plan. John Heinley, Architect, made a brief presentation to the Commission and commended staff for the solutions presented in tonight's meeting. Mr. Heinley said he would resubmit the site plans with the appropriate changes. Chairperson Hunn asked Mr. Heinley to clarify the grade of the driveway. Mr. Heinley stated that the new and revised garage level was 47.3 feet, which would lower the garage by 2.4 feet. Mr. Heinley stated that moving the driveway to the west would give an additional 10.4 feet needed for the length of the driveway. Commissioner Vest asked about the drainage of water due to the grade of the driveway. Mr. Heinley stated that the original plan was to have a drain installed that would slope down around the north side of the building. Commissioner Vest commented on the skylights, located on the south side of the building. Mr. Heinley stated that these skylights would be mechanically operated. Chairperson Hunn asked about the grade by the road. Mr. Heinley stated that the first approved site plan showed a grade of 4% for the first 13 feet. Chairperson Hunn stated that the revised plans now shows the first 15 feet with a drop of 6%. Chairperson Hunn asked staff about the driveway set backs. Mr. Matzko stated that this was a utility easement and that a retaining wall over 4 (four) feet would be a problem. Chairperson Hunn was concerned about the entry feature located on the north elevation, that it would be out of scale and proportion with the height of the building. Mr. Heinley stated that the last drawings did show the entry feature at a smaller scale and did not believe that it was out of proportion with the building. Chairperson Hunn recommended a guard rail above the retaining wall by the edge of the driveway. Motion Commissioner Railton moved to approve the modification of final design for Lot 85, Block 4, Wildridge Subdivision, as shown on the revised plan set dated July 20, 1996, subject to the following conditions: 1. The driveway design and location of the driveway be moved to the west of the road, and revised to meet Town standards and resubmitted for staff approval. 2. All flues, flashing and galvanized metal will be painted to match surrounding materials. 3. All meters will be placed upon the building. 4. Automatic irrigation system will be installed. Commissioner Stanley seconded the motion. The motion passed unanimously, with Commissioner Reynolds and Commissioner Schneider abstaining. El Tract B, Benchmark at Beaver Creek Subdivision Project Type: Expansion of retail store Owner: Wal-Mart Architect: Raymond Harris Property Address: 0220 Beaver Creek Place Karen Griffith made a brief presentation as outlined in the staff report. Steve Mitchell, Wal-Mart Store Planner, spoke on behalf of Wal-Mart. Mr. Mitchell made a brief presentation to the Commission and stated that Wal-Mart was in current negotiations with the- landlord. Commissioner Railton asked about the snow storage and its location. Mike Matzo stated that the snow storage was located around the whole parking lot. Commissioner Railton was concerned about the snow storage taking up too many parking spaces during the peak seasons. Mr. Mitchell said that all Wal-Mart associates park at the west side of the building during the winter and at the north west side during the summer. Commissioner Railton was concerned about the landscaping around the parking lot islands and requested that Wal-Mart install some type of irrigation system to the islands and to the new addition. Mr. Mitchell said that Wal-Mart will work with the Commission and stated that to irrigate the islands would not be cost effective due to the pavement and that the trees were dying due to car exhaust fumes. Mr. Mitchell stated the color of the building and the new addition would be the new corporate colors used at this time, stating that the whole building would be repainted Mr. Mitchell asked the Commission for suggestions regarding the front entrance of the building. Commissioner Schneider recommended that a drip system be added. Mr. Mitchell stated that the landscape would meet the Town of Avon's requirements. Mr. Mitchell announced that Wal- Mart would be remodeling this spring. Commissioner Reynolds was concerned about the entrance of the building, and recommended extending the roof line to help eliminate the ice build-up during the winter season. Mr. Mitchell appreciated the recommendations from Commissioner Reynolds. Chairperson Hunn expressed some concerns about the traffic in the parking lot and suggested that the Town Engineer review this with the possibility of installing one additional stop sign or yield sign. Commissioner Railton suggested the flow of traffic at the Wal-Mart parking lot be discussed during the master plan review. Karen Griffith asked the applicant about the storage of semitrucks during the peak seasons. Mr. Mitchell explained that due to the large volume of supplies during peak seasons, additional semitrucks were needed as storage. Steve Hodges, Community Service Officer, stated that 3 (three) trailer were stored on the west side and 1 (one) trailer on the east side. Motion Commissioner Railton moved to approve the building addition proposed for Tract B, Benchmark at Beaver Creek Subdivision as described on the plan set dated 24 June, 1996, subject to the following conditions: 1. Verification by staff that the addition meets setback requirements and does not encroach on any easements. 2. All flues, flashing, galvanized metal and mechanical equipment will be painted to match surrounding materials. 3. A 6 foot solid wood fence be installed on the south side of the building and all outside storage facilities be screened. 4. Applicant to reapply for the garden center. 5. All new landscaping associated with the new addition will have an automatic irrigation system. Commissioner Karow seconded the motion. The motion passed unanimously. Lot 66, Block 4, Wildridge Subdivision - Nelson Duplex Project Type: Duplex Owner: Dan Nelson Designer: Ron Diehl Property Address: 3038 Wildridge Road Mike Matzko made a brief presentation as outlined in the staff report. Ron Diehl, Designer, present a color board, material and stucco samples to the Commission. Mr. Diehl agreed with the comments made by Commission from the last Planning & Zoning meeting. Commissioner Stanley asked the applicant to show where the landscape would be around the garage. Mr. Diehl stated that this particular area was called the "green area", and additional plants would be planted there. Commissioner Vest expresses concerns over the mass, elevation, and height of the building. Mr. Diehl used the site plans to explain these concerns to Commissioner Vest. Commissioner Vest said he was satisfied with Mr. Diehl's presentation. Commissioner Schneider asked the applicant what the percentage of the grade was for the driveway. Mr. Diehl responded that the grade was I%. Commissioner Karow commented only on the building height, stating the roof line was at 35 foot level without room for error. Commissioner Railton was concerned about the snow storage area located behind the garage, stating that the snow plows would have to drive over the landscaping. Mr. Diehl suggested Co paving this area. Commissioner Railton suggested moving the snow storage area to a different location and changing the landscaping plan to reflect clumps of Aspen trees rather than 21 Spruce trees, explaining that this would soften the view a little. Chairperson Hunn asked what the 3 inch caliper spruce tree be specified in height. Mr. Diehl stated that the height was around 12 to 13 feet in height. Chairperson Hunn recommended that the landscape plan indicated the height of the trees instead of the caliper. Chairperson Hunn was concerned about the width of the driveway and drifting snow, explaining that plowing the snow across the street was not permitted and suggested widening the entrance of the driveway to accommodate snow storage on either side of the driveway. Motion Commissioner Reynolds moved to approve final design of the duplex residence on Lot 66, Block 4, Wildridge Subdivision, as depicted on the plan set dated "Received" July 24, 1996, subject to the following conditions: 1. The topographic survey be revised to accurately depict the terrain adjacent to the street, and the grading plan revised if necessary, and submitted for staff approval. 2. All flues, flashing and galvanized metal will be painted to match surrounding materials. 3. All meters will be placed upon the building. 4. Automatic irrigation system will be installed. 5. Exterior light fixtures be approved by staff. 6. Landscape plan to show the minimum height of all Spruces Trees, and to be approved by staff. 7. Colors and materials be approved by staff. Commissioner Schneider seconded the motion. The motion passed unanimously. Lot 7, Block 1, Wildridge Subdivision - Suncrest Townhomes Project Type: Extension of approval period for multi family residence Owner: Mike Combs and Robert Carswell Applicant: Mike Combs Property Address: 5221 East Wildridge Road Karen Griffith made a brief presentation as outlined in the memorandum dated August 2, 1996. Chairperson Hunn asked if there were any questions for staff, none were asked Motion Commissioner Railton moved to approve the one year extension, subject to the following condition: 1. That all of the 11 original conditions be approved by staff prior in conjunction with the Building Permit application Commissioner Stanley seconded the motion. The motion passed unanimously. 7 Public Hearing None Scheduled Other Business Update of Chateau St. Claire project Mike Matzko made a brief presentation and presented a letter written to Danny Brose' to the Commission. Chairperson Hunn stated that these were the same issues previously discussed. Richard Harney spoke on behalf of the Chateau St. Claire group. Mr. Harney made a brief presentation to the Commission and expressed their intentions to respond to all the required information requested by Planning and Zoning for the next meeting. Chairperson Hunn suggested that staff will determine the time frame for the review of the revised application. Commissioner Vest was concerned that the project was to massive for the size of the property and should be down sized. Mr. Harney responded that the building was 56,000 square feet and reduced to 48,000 square feet. Karen Griffith stated that Commission has not reviewed the revised plans at this time. Lot 50, Block 1, Wildridge - Charlie and Cyndi Preytis - Grading issues Mike Matzko made a brief presentation to the Commission regarding the landscape plan. Mr. Matzko stated that there was not a topographic survey available. Commissioner Reynolds asked Steve Hodges, Community Service Officer, to check on the Upper Eagle Valley Sanitation District landscaping plan. Commissioner Reynolds stated that at this present time, there was no landscaping done on the easements. Commissioner Railton asked about the chimneys for Avon Crossing. Mr. Matzko stated that the applicants were approved to cover the chimneys with stucco. Commissioner Schneider asked about the bed and breakfast in Wildridge. Mike Matzko presented a letter to the Commission that was mailed to the owner on August 6, 1996. 8 Adjourn Commissioner Vest made a motion to adjourn the meeting. It was seconded by Commissioner Karow and the meeting adjourned at 11:18 p.m. Respectfully submitted, Linda Donnellon Recording Secretary J. A. S. A. M B. H. Vest 0