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PZC Minutes 050697Record of Proceedings Plannina and Zoning Commission Meeting Minutes May 6, 1 Regular Meeting The Regular Meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairperson Jack Hunn at 5:43 p.m., May 6, 1997, in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620. Members Present Jack Hunn Chris Evans Anne Fehlner Andrew Karow Sue Railton Beth Stanley Roll Call Call to Order Staff Present Linda Donnellon, Recording Secretary Karen Griffith, Town Planner George Harrison, Planner Mike Matzko, Community Development Director Steve Hodges, Community Service Officer All Commission members were present with Commissioner Schneider absent. Additions and Amendments to the Agenda None Conflicts of Interest Commissioner Railton declared a conflict of interest regarding Item C of the Consent Agenda and Item C of the Public Hearing. Consent Agenda A. Approval of the April 1, 1997, Planning & Zoning Commission Meeting Minutes B. Approval of the April 15, 1997, Planning & Zoning Commission Meeting Minutes C. Lot 70, Block 4, Wildridge Subdivision - Tedeschi/Kraft Duplex Project Type: Final Design Review Extension Property Owner: Sherin Tedeschi and Dean Kraft Consultant: Railton - McEvoy Architects j:\p&z\minutes\1997\050697.doc Address: 5391 Ferret Lane Motion Commissioner Stanley moved to remove Item C from the Consent Agenda for further discussion. Commissioner Karow seconded the motion. The motion passed with Commissioner Railton abstaining. Motion Commissioner Stanley moved to approve of the Consent Agenda as amended. Commission Fehlner seconded the motion. The motion passed unanimously. Concept Review A. Lot 18, Block 2, Wildridge Subdivision - Hiland Four Plex Project Type: Hiland Residential Four Plex Property Owner: Mike Hiland / Hiland Development Applicant: Ned Barnes / Sprectums Address: 2929 June Creek Trail Karen Griffith made a brief presentation as outlined in the staff report. She said the full grading plan was not finalized at the time of their application. The meeting proceeded to the bench with all Commission members, staff and applicant. The following issues and concerns was briefly summarized; drainage into the building setbacks, keeping the native shrubbery, deck encroachments from Lot 17, driveway grades and elevations, add additional landscaping, screening trash collection and recycling bins, common elements with the roof lines between the units, and materials. No formal action was taken. F) Final Design Review A. Lot 58, Block 3, Wildridge Subdivision - Bill Jones Project Type: Installation of Split Rail Fence Property Owner: Bill Jones Applicant: Bill Jones Address: 4400 Wildridge Road Karen Griffith made a brief presentation as outlined in the staff report. She said the fence will be used as a dog run area and a play area for their grandchildren. Bill Jones, applicant, asked the Commission to approve this application. He said this fence would help contain his large dog and help keep his grandchildren in the yard. Commissioner Fehlner said she did not have any questions, that the fence was a appropriate design. Commissioner Evans asked if there would be some type of mesh, chain link fence in between the split rails. Mr. Jones said "yes", chicken wire would be added to help keep his dog in the yard. Commissioner Stanley commented of the fence and asphalt driveway. Ms. Griffith said the applicant wanted to widen the driveway and that the town engineer could issue a curb cut permit, since they have been previously approved. Commissioner Karow asked if the chicken wire was part of the approval process and in compliance with the Design Review. Ms. Griffith recommended that the Commission agree upon the applicants adding landscaping to screen the chicken wire. No comments were made by Commissioner Railton. Chairperson Hunn commended the applicant for their project. Motion Commissioner Stanley moved to approve Final Design for a fence on Lot 58, Block 3, Wildridge Subdivision as described on plans dated 4/14/97 and revised 4-24-97 with the following conditions: 1. Chicken wire may be added to the lower portion of the fence. 2. Chicken wire to be screened by native shrubs and to be approved by staff. Commissioner Evans seconded the motion. The motion passed unanimously. B. Lot 66, Block 3, Wildridge Subdivision - Dantas Residence Project Type: Single-family Residence Property Owner: David and Michael Dantas Applicant: David Dantas Consultant: Rick Hermes, Architect Address: 4255 W. Wildridge Road Motion George Harrison made a brief presentation as outlined in the staff report. He said the average slope for the site was 43%. The project was in conformance with the general regulations from the town. 3 Mr. Harrison referenced page C 1 of the site plan regarding the ridgeline elevations number 8416-6. Chairperson Hunn was concerned with the limits of site disturbance vs. the placement of the erosion control fence. Mr. Harrison said this issue would be reviewed during the building permit phase. David Dantas, owner, said a special permit was issued last year to store dirt on the site. The erosion control fence was added to the backside of the lot by the utility easement. Chairperson Hunn asked the applicant if the site was disturbed already. Mr. Dantas said "yes". Commissioner Evans asked the applicant if the color sample board submitted was correct. Mr. Dantas said "yes", that the building would be stucco with wheat vinyl and brown trim. Mr. Harrison clarified the question asked by Commissioner Evans. He said the color for the stucco was cable gray, number 3526. Chairperson Hunn asked the applicant if they have ever used the color "antique slate" on any other projects. Mr. Dantas said "no". Commissioner Railton was concerned about the existing grade being at 43% and the dirt fill that would be required underneath the deck.. Commissioner Karow asked about the grade of the driveway. Mr. Dantas said 4%. Commissioner Karow asked about the retaining walls. He said that the project meet all the Design Review Guidelines and Considerations. Commissioner Stanley suggested that additional landscaping would need to be added. Mr. Harrison said the retaining wall along the front of the site would eventually go over 6 (six) feet in height and that staff would being this back for Commission approval. Commissioner Karow asked if the topographic map was current, since dirt has been added to the lot. Mr. Harrison said the map was made before the dirt was added to the lot. Commissioner Evans commented on the stucco by the front door, front elevation of the home. Commissioner Fahlner said most of her comments were addressed and asked the applicants if they were aware of the staff recommendations and conditions. Mr. Dantas said yes. Chairperson Hunn asked the applicant if he was aware of the towns regulations regarding the 18" overhangs. Mr. Dantas said he was aware of the 18" overhangs. Chairperson Hunn commented on the two car garage and suggested that the wing wall be moved back several feet to accommodate any vehicles in the garage. Chairperson Hunn asked about the window well located under the drip line in front of the house. Mr. Dantas said he would manage the driplines and would remove the water form the window wells. Chairperson Hunn suggested adding a flatter area in front of the garage doors because of the steep grades. Chairperson Hunn reminded staff that there was an address rock in the road right of way. Mr. Harrison said he would coordinate this with Public Works Department. Chairperson Hunn commented of the color of the stucco. Mr. Dantas said there would be only one color of stucco on the house with the window trim being a different color. 11 Motion Commissioner Karow moved to approve the Final Design for a single family residence on Lot 66, Block 1, Wildridge Subdivision as presented on the plans dated "Received" April 21, 1997, with the following conditions: 1. All flues, flashing and galvanized metal will be painted to match surrounding materials. 2. All meters will be placed upon the building. 3. Automatic irrigation system will be installed. 4. The final grading and retainage plan requires staff approval prior to building permit issuance. 5. Increase the garage's back-up area. 6. During construction the first 20 feet of the drive will have at least 2 inches of 3/4" rock. 7. Placement of the address rock to be approved by staff. Commissioner Fehlner seconded the motion. The motion passed unanimously. C. Lot 1, Block 1, Benchmark at Beaver Creek Subdivision - Avon Coastal Mart Project Type: Freestanding Sign Property Owner: Avon Coastal Mart Applicant: Connie Putnam, Vice President Address: 0063 Nottingham Road George Harrison made a brief presentation as outlined in the staff report. Chairperson Hunn commented on the magnitude of the size regarding the sign and asked staff if this would constitute a Public Hearing. Mr. Harrison said "no", that a sign variance did not require a Public Hearing. Connie Putnam, Vice President for Coastal Mart, made a brief presentation. She submitted some colored drafts of the proposed sign to staff and the Commission. The request was to update the double post sign to a single post sign. Commissioner Fehlner addressed the following issues: The first issue was, approval for the Sign Variance, based upon item "B" of the Design Review Codes, however, she said she was concerned about item "A" of the Design Review Codes. The second issue was, the design of the existing sign did not contain any additional information of the proposed sign. The third issue was, suggesting to leave to existing sign and updating the existing canopy. Ms. Putnam said she would try to work with the current suggestions made by Commissioner Fehlner. Commissioner Evans said he agreed with the issues and concerns discussed by Commission Fehlner. He said he would feel comfortable with an update to the existing sign and company logo. Commissioner Stanley said she agreed with the comments made by Commissioner Evans. Commissioner Karow said the application did not meet Criteria A of the Design Review Guidelines. Commissioner Railton said her comments and concerns were addressed. Chairperson Hunn said he agreed with the comments made by the other Commissioners. 5 Steve Hodges, Community Services Officer, and Mr. Harrison met briefly to discuss the proposed sign issues and recommendations. Ms. Putnam said the color of the proposed sign was blue, white and gray. Staff asked the Commission for clarification regarding the updated sign, the height of the sign and the Variance of the sign. Chairperson Hunn said that Commission was in agreement to deny the Variance for the sign, but, in approval to update the existing sign. Chairperson Hunn asked if 2 (two) motions could be made; one regarding the Sign Variance and the other regarding Final Design Review. Mr. Harrison said "yes". Further discussion followed regarding the size, the text and the height of the sign. Ms. Putnam asked the Commission to approve the application for the Sign Variance. She said in doing so, additional text such as credit cards could be added. Commissioner Fehlner said the sign was 8 (eight) feet tall and the credit card text was 43 inches tall which would give a depth of 94 inches. Ms. Putnam said she agreed. Ms. Putnam introduced Mr. Steve Hayes, Coastal Mart construction manager. They met briefly, away from the podium, and discussed the concerns mentioned by the Commission. She said she would like to redesign the sign and present it again to the Commission at a later date. Chairperson Hunn said no further action was necessary. Motion Commissioner Fehlner moved to deny the Sign Variance for Lot 1, Block 1, Benchmark at Beaver Creek Subdivision - Avon Coastal Mart, based upon the findings that: 1. Granting of the variance will constitute a grant of special privilege inconsistent with the limitations on other properties in the vicinity. Commissioner Stanley seconded the motion. The motion passed unanimously. Public Hearing A. Lot 48, Block 1, Wildridge Subdivision - Sidle Residence Project Type: Final Design Review for Single family Residence and Variance for Retaining Wall in Front Yard Setback Property Owner: Don Sidle Applicant: Michael Sanner, Architect Address: 2430 Saddle Ridge Loop George Harrison made a brief presentation as outlined in the staff report for both the Variance and Final Design Review. Michael Sanner, applicant, made a brief presentation to the Commission. The average height for the retaining wall was around 4 (four) feet high. Chairperson Hunn opened Pubic Hearing. David Meyers, neighbor across the street, said the site was a very steep grade and that he did not have any complaints at all. C� Seeing no one else, Chairperson Hunn closed Public Hearing and opened for Commission review. Commissioner Railton said she saw no problems with this application, that the retaining walls helped resolved the problems that were created by the steepness of the site. Commissioner Karow said this application satisfied all the Variance requirements. Commissioner Stanley said she agreed with the statement made by Commissioner Karow. Commissioner Evans said he had no comments at this time. Commissioner Fehlner said she had comments at this time. Chairperson Hunn said he was in support of the Variance request. Mr. Harrison discussed the Final Design Review with the Commission as outlined in the staff report. Michael Sanner, applicant, briefly discussed the driveway. Chairperson Hunn asked the applicant if there was any curb or guard rail detail to the existing grade. Mr. Sanner said the driveway was 15 feet wide from the garage and hoping he would not have to install a curb system. Mr. Sanner said at this time it was not necessary to install a curb or guard rail system to the driveway. Commissioner Evans was concerned and asked if this was a building code issue regarding the height of the retaining wall with some type of guard rail or curb system required. Mr. Sanner said he was not sure how to answer this question at this time. Mr. Matzko responed. (Tape inaudible. He was not speaking into the microphone). Chairperson Hunn suggested a 2 (two) tiered wall being 36 inches out. He said the guard rail would be unattractive. Mr. Matzko used a site plan to describe the location of the proposed guard rail. Commissioner Evans asked about the required surface parking. He suggested that this parking should be located at the north side of the garage. Mr. Hodges read from the code book regarding guard rails. Mr. Sanner asked for clarification, that the guard rail would need to be install around the designated parking area. Commissioner Stanley mentioned the drip line areas located in the north elevation of the house. Mr. Harrison said staff has reviewed the landscape plan and suggested additional landscaping be added to the north east elevation of the site. Chairperson Hunn suggested adding a fifth condition to the Final Design Review motion; Should a step wall design for the retaining wall be decided upon, it shall be approved by staff, should a guard rail be required for the retaining wall, it shall be present on the Consent Agenda for Commission approval. No further comments were made. Motion Commissioner Railton moved to approve Planning & Zoning Resolution #97-7, granting a variance for Lot 48, Block 1, Wildridge Subdivision, to place portions of retaining walls in the 7 25 foot front yard setback, as depicted on the plans dated "Received" April 7, 1997, based upon the following findings: A. That the granting of the variance does not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; B. That the granting of the variance does not be detrimental to the public health, safety or welfare, or materially injurious to properties of improvements in the vicinity; C. That the variance is warranted for the following reasons: 1. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; 2. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; 3. The strict or literal interpretation and enforcement of the specified regulation deprive the applicant of privileges enjoyed by the owners of other properties in the same district. Commissioner Fehlner seconded the motion. The motion passed unanimously. Motion Commissioner Evans moved to approve Final Design for a single family house and accessory unit, on Lot 48, Block 1, Wildridge Subdivision, as depicted on the plans dated "Received" April 7, 1997, with the following conditions: 1. All flues, flashing and galvanized metal will be painted to match surrounding materials. 2. All meters will be placed upon the building. 3. Automatic irrigation system will be installed. 4. During construction the first 20 feet of the drive will have at least 2 inches of 3/4" rock. 5. Should a step wall design for the retaining wall be decided upon, it shall be approved by staff, should a guard rail be required for the retaining wall, it shall be present on the Consent Agenda for Commission approval. Commissioner Railton seconded the motion. The motion passed unanimously. B. Lot 1, Block 1, Benchmark at Beaver Creek Subdivision - Variance and Final Design - Avon Coastal Mart Project Type: Site Plan Modification and Variance for Extension of Pump Island Canopy in Front Yard Setback Property Owner: Coastal Mart, Inc. Applicant: Connie Putnam, Vice President Coastal Mart, Inc. Address: 0063 Nottingham Road George Harrison made a brief presentation as outlined in the staff report. He mentioned the following items; (3) three access points would be created, relocation of the existing gas pumps to the east to the northern pump island) would add an additional pump, an additional canopy would be installed and the asphalt would be expanded to accommodate the additional traffic. Connie Putnam, Vice president for Coastal Mart, made a brief presentation. She said the additional pump island was recommended by the town engineer. Chairperson Hunn opened the Public Hearing, seeing no one he closed Public Hearing and opened for Commission review. Commissioner Railton said this extension would make the site safer and better looking. She asked about the landscaping located were the new asphalt would be installed. She suggested additional landscaping be added to the triangle shape lot by the air hose area. Steve Hayes, Construction Manager, said the landscaping will be replaced in this area. Commissioner Karow asked what the total site coverage was for the proposed site. Mr. Hayes responed that there was approximately 1100 potential square feet. Commissioner Karow asked staff if this was an acceptable level of site coverage. Mr. Harrison said "yes". Commissioner Stanley suggested the following; that the same type of lighting be used for the new canopy as on the old ones, that additional landscaping be added around the sign and by the on ramp. Mr. Hayes said he would address these issues and replace the missing lens from one of the light fixture. Commissioner Evans asked if the black, red and white bands proposed for the new canopy were presently existing on the other canopies. Mr. Hayes said "yes". Commissioner Fehlner said her comments have been addressed at this time. Chairperson Hunn mentioned the lens missing from the light fixture located toward the back side entrance. Mr. Hayes said there would not be a problem in fixing this. Commissioner Karow discussed the light bulb wattage's. Mr. Hayes said the wattage used was 400 watts. Chairperson Hunn said he assumed that the current lighting was in compliance with the first approval for the canopies. Mr. Harrison said he would assume so as well. Chairperson Hunn asked staff to verify this. Mr. Harrison said staff wanted to retract number 3 of the recommended conditions for approval from the staff report. No further comments were made. Motion Commissioner Railton moved to approve Planning & Zoning Resolution #97-5, granting a variance for Lot 1, Block 1, Benchmark at Beaver Creek Subdivision to expand the pump island canopy 19 feet into the 25 foot front yard set back as depicted on the plans dated "Received" April 14, 1997, based upon the following findings: A. That the granting of the variance does not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district; B. That the granting of the variance does not be detrimental to the public health, safety or welfare, or materially injurious to properties of improvements in the vicinity; C. That the variance is warranted for the following reasons: 1. The strict, literal interpretation and enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title; 2. There are exceptional or extraordinary circumstances or conditions applicable to the site of the variance that do not apply generally to other properties in the same zone; X 3. The strict or literal interpretation and enforcement of the specified regulation deprive the applicant of privileges enjoyed by the owners of other properties in the same district. Commissioner Stanley seconded the motion. The motion passed unanimously. Motion Commissioner Stanley moved to approve site modification Final Design for Lot 1, Block 1, Benchmark at Beaver Creek Subdivision as depicted on the plans dated "Received" April 7, 1997, with the following conditions: 1. All flues, flashing and galvanized metal will be painted to match surrounding materials. 2. Automatic irrigation system will be installed. 3. The lighting to be consistent with the other canopies. 4. Additional landscaping be added around the sign post and along Interstate Highway 70. Commissioner Evans seconded the motion. The motion passed unanimously. C. Tracts A & B, Filing 3, Eaglebend Subdivision - The Court at Stonebridge Project Type: PUD Amendment for Five Single family Residences Property Owner: John Appleby / Dimension Investments Applicant: John Railton / Railton - McEvoy Architects Address: Unassigned, Eaglebend Drive George Harrison made a brief presentation as outlined in the staff report. He used the site plan to describe the staffs recommended conditions. Chairperson Hunn commented about the procedures regarding the rezoning multi family properties within the Town of Avon. Mr. Harrison said the PUD remained the same, that there was an existing setback of 16 feet which relocated the building foot prints from the original approved plans. Commissioner Stanley asked staff if they were referring to the actual number of parking spaces for unit 22. Mr. Harrison said "yes" that he was referring to parking spaces, numbered 5 and 6, located on the east side for the proposed home, number 22, shown of sheet A-1. John Railton, Railton - McEvoy Architects, introduced Doug Durret, a contractor and developer for the project, David Atkins, a real estate broker from Slifer, Smith & Frampton. Mr. Railton summarized the following; the original project dated back to the early 1980's, impacts regarding changes in the market and construction cost. Chairperson Hunn opened Public Hearing, seeing no one, he closed Public Hearing and opened for Commission review. Commissioner Fehlner said she did not have any comments. The project appears to work with the site. Commissioner Evans said he did not have any comments. The five separate units enhanced the open field. Commissioner Stanley said she did not see any problems with this project. Commissioner Karow said he agreed with the PUD Amendment. Chairperson Hunn said he supported the PUD Amendment. 10 No further comments were mentions and a motion was made. A brief discussion for Concept Design Review followed regarding materials, colors, lighting, landscaping, similarity to detailing and designs from the existing buildings, stucco and siding. Mr. Railton said the developers preference for the proposed building was stucco. The windows will be different from the existing buildings because of maintenance reasons. The roof will be cedar shake to match the existing buildings. Commissioner Stanley reminded the applicant that the lighting fixtures will need to illuminated downward. Mr. Railton presented a cut sheet describing the location and numbers of the pole lights. The entire project would be built in one phase. The proposed project will offered as an unfinished basement with egressed windows. The size of the units were approximately 1600 square feet with the basement at 790 square feet. Commissioner Evans commented the PUD requirements regarding the overhangs. Mr. Harrison said the PUD sets up its own requirements and that staff references back to the existing towns standards, rules and regulations. Mr. Railton described the overhangs on the existing building and the proposed building. He said the existing building had a (9) nine inch overhang and that the proposed building will have a 12 inch overhang on the highest point then dropping down to an (8) eight inch overhang on the lower point. No further comments were made. Since this was a Concept Design Review, no formal action was taken. Motion Commissioner Evans moved to approve Resolution 97-6, recommending the Town Council of the Town of Avon approve The Court at Stonebridge, PUD Amendment No. 1, Tract B, Eaglebend Subdivision, Filing No. 3, Town of Avon, Eagle County, Colorado, as described in the plans dated "Received" April, 25, 1997. Commissioner Fehlner seconded the motion. The motion passed with Commissioner Railton abstaining. Further Discussion from the Consent Agenda C. Lot 70, Block 4, Wildridge Subdivision - Tedeschi/Kraft Duplex Project Type: Final Design Review Extension Property Owner: Sherin Tedeschi and Dean Kraft Consultant: Railton - McEvoy Architects Address: 5391 Ferret Lane A brief summary was made by Mike Matzko. He said the applicant applied for Final Design Review extension before the expiration date. Commissioner Evans asked for clarification regarding what was required from the Commission for the application. He asked if there should be another Final Design Review for this application. He said he has not seen this project and was concerned about what he was approving. Chairperson Hunn discussed the staff report and the Criterias. 11 Mr. Matzko reminded the Commission that this application was for an extension approval. Commissioner Stanley asked if there were any changes since the last approval. Mr. Matzko that if there were any changes made, this would be considered a design change and subject to the current rules and regulations. Commissioner Evans said that .upon the clarification from Mr. Matzko, he was inclined to approved this project. No further comments were said and a motion was made. Motion Commissioner Evans moved to approve a 1 (one) year extension for Lot 70, Block 4, Wildridge Subdivision. Commissioner Stanley seconded the motion. The motion passed with Commissioner Railton abstaining. Other Business A. Staff approval updates Ruggs Benedict Sign A brief summary was made by George Harrison to update the Commission in approving Ruggs Benedict Sign. The location use to be The Columbine Moving and Storage Company. Chairperson commented that the sign would be a back lit sign and asked staff the sign would be illuminated all night or on a timer that would shut off. Steve Hodges said the cabinet sign faced I-70 and the timer was not part of the application. Chairperson Hunn was concerned about the lights being on during after hours for the Avon Pet Center and Shaw Electric. He said he supported staff making the decision regarding the sign being illuminated at night. Commissioner Fahlner said due to the location, a persistence should be established. She said she was comfortable with the signs being on or off. Commissioner Evans compared the sign with in the towns core and the signs outside the core and said that both should be treated equally regarding the sign illumination time. B. APA National Conference updates George Harrison announced that the conference was very informative. He said he had a lot of literature he could present to the other Commission members. Commission Stanley said that San Diego was burying their highways by the lower income housing projects to add additional land and parks. Commission Railton said she had some brochures to copy for the other Commission members. Chairperson Hunn commended the Town Council for sending Commissioner Stanley and Commissioner Railton to the conference. Commissioner Stanley and Commissioner Railton thanked the Town Council for sending them to the conference in San Diego. 12 C. Informal discussion regarding regulations and code updates Mike Matzko asked the Commission to review the regulations and codes presented at the meeting. He asked that they comment of the items he had struck through on the document and present them at the next Planning and Zoning Commission meeting, May 20, 1997. Commissioner Fehlner was concerned about the number of books she had received regarding the Design Review Guidelines and asked staff for directions. She asked what the Town wanted in complying with the considerations listed in the Design Review Guidelines. Mr. Matzko said that this would be Phase Il for updating the Design Review Guidelines. Commissioner Railton was concerned that the architects were being restricted in the design of the homes. She said technology should be specified in approval and Design Review. Commissioner Karow said that "natural materials" was restrictive in the Design Review Guidelines. Commissioner Evans suggested that the Design Review Guidelines and Criteria should apply to the different areas instead of the whole area. Commission Fehlner suggested that the Design Review Guidelines and Criterias be specified to the different areas in Avon. Chairperson Hunn suggested that a "minimum quality standard" be added to the Design Review Guidelines. He suggested to create a "subarea" in the Design Review Guidelines. Mr. Matzko suggested that an informal discussion regarding the regulations and code updates be discussed during the May 20, 1997 Planning and Zoning Commission Meeting. He mentioned the following phases regarding the regulations and code modifications, they were; Phase I - discussion, Phase 11 - incorporating the covenants, design criterias, surveys and implementing the Comprehensive Plan and Phase III - (would six months to a year to complete) subdivision regulations. Chairperson Hunn said this discussion would benefit the applicant, staff and the Commission members in terms with dealing with the present issues. Commissioner Stanley said this was a great idea. Mr. Matzko suggested a breakfast meeting for Tuesday, May 13, 1997 at 7:00 am to stream line and further discuss the regulations and codes. Adjourn Commissioner Fehlner made a motion to adjourn the meeting. It was seconded by Commissioner Evans and the meeting adjourned at 9:53 p.m. Respectfully submitted, Linda Donnellon Recording Secretary 13 J. Hunn C. Evan A. Fehlr A. Karo S. Railton / M Schneider B. Stanley I` � > J4 ")/L -C t C� 14