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TC Minutes 12-12-2017Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 12, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:07 p.m. A roll call was taken and Council members present were Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips, Megan Burch, and Sarah Smith Hymes. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Assistant Town Manager Scott Wright, Human Resources Director Lance Richards, Recreation Director John Curutchet, Town Engineer Justin Hildreth, Planner Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Councilor Wolf requested the addition of an Executive Session item to discuss a personnel matter. Council was agreeable to the addition. Councilor Wolf moved to add the item to the end of the meeting. Councilor Prince seconded the motion and it passed unanimously by Council present. 3. MEETING PROCEDURES FOR THE MEETING OF DECEMBER 12, 2017 4. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA* Start time: 09:38 Michael Cacioppo made a comment about safety around Nottingham Lake during the winter months. Michael suggested adding fencing or some type of signage. Michael also mentioned the street lights by the Lodge at Avon Center are not working and asked the Town to fix them. JP Kacy read a statement regarding Denver's cat-declawing ban and asked the Council to support humanity toward animals. Jeannie McQueeney, Eagle County Commissioner, expressed thanks to the Council for their assistance in getting ballot Issue 1A passed. She also presented a "Thank You" card to the Council. 5. ACTION ITEMS Start time: 16:35 5.1. PUBLIC HEARING SECOND READING OF ORDINANCE 17-18 APPROVING A REZONING APPLICATION ADDING NOTTINGHAM ROAD PROPERTIES TO THE SHORT-TERM OVERLAY DISTRICT PLANNING DIRECTOR MATT PIELSTICKER) Mayor Fancher opened the public hearing and Jim Keegan and Kevin Hyatt expressed their support of the ordinance. Councilor Phillips moved to approve Second Reading of Ordinance 17-18, thereby approving a Rezoning Application adding Nottingham Road properties to the Short -Term Overlay Zone District. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 5.2. PUBLIC HEARING SECOND READING OF ORDINANCE 17-16, APPROVING A MINOR PUD AMENDMENT AND VESTED RIGHTS EXTENSION FOR LOTS 4-7, RIVERFRONT VILLAGE PUD AND SUBDIVISION PLANNING DIRECTOR MATT PIELSTICKER) Start time: 4456 Page 1 A4 V o n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 12, 2017 AVON TOWN HALL, ONE LAKE STREET Councilor Prince recused himself from the discussion. Mayor Fancher opened the public hearing and no comments were made. Mayor Pro Tem Smith Hymes moved to approve Second Reading of Ordinance 17-16, thereby approving the Vested Rights Extension and Minor PUD Amendment for Lots 4-7, Riverfront PUD and Subdivision with the condition that a permanent trail easement be granted to the Town by December 31, 2018. Councilor Burch seconded the motion and it passed unanimously with a vote of 6. Councilor Prince abstained from the vote. 5.3. PUBLIC HEARING SECOND READING OF ORDINANCE 17-17, APPROVING A VESTED RIGHTS EXTENSION FOR LOT 1, RIVERFRONT VILLAGE SUBDIVISION PLANNING DIRECTOR MATT PIELSTICKER) Start time: 5509 Councilor Prince recused himself from the discussion. Mayor Fancher opened the public hearing and no comments were made. Councilor Wolf moved to approve Second Reading of Ordinance 17-17, thereby approving the Vested Rights Extension for Lot 1, Riverfront PUD and Subdivision. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 6. Councilor Prince abstained from the vote. 5.4. FIRST READING OF ORDINANCE 17-19, AN ORDINANCE APPROVING THE UPDATED TOWN OF AVON ZONE DISTRICT MAP PLANNING DIRECTOR MATT PIELSTICKER) Start time: 56:17 Councilor Wolf moved to approve the First Reading of Ordinance 17-19, thereby approving the amended Town of Avon Zoning Map. Councilor Burch seconded the motion and it passed unanimously by Council members present. 5.5• RESOLUTION 17-31, LEVYING GENERAL PROPERTY TAXES FOR THE TOWN OF AVON FOR THE 2o18 BUDGET YEAR (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 58.35 5.6. RESOLUTION 17-32, LEVYING GENERAL PROPERTY TAXES FOR THE AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE 2018 BUDGET YEAR (ASSISTANTTOWN MANAGER SCOTT WRIGHT) Councilor Wolf moved to approve Resolution 17-31 and 17-32 to adopt the 2017 Town of Avon general operating and the Avon General Improvement District No. 1 mill levies. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.7. FIRST READING OF ORDINANCE 17-2o, REMOVING AND APPOINTING A FIDUCIARY FOR THE TOWN OF AVON DEFERRED COMPENSATION PLANS (ASSISTANTTOWN MANAGER SCOTT WRIGHT) Start time: 62:43 Councilor Prince moved to approve Ordinance 17-2o, An Ordinance Removing and Appointing a Fiduciary for the Town of Avon Deferred Compensation Plans. Councilor Burch seconded the Page 2 Av n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 12, 2017 AVON TOWN HALL, ONE LAKE STREET motion and it passed unanimously by Council members present. 5.8. APPROVAL OF RESOLUTION 17-29, TERMINATING AND ADOPTING DEFERRED COMPENSATION PLAN ARRANGEMENTS FOR THE GENERAL EMPLOYEES AND PART-TIME, TEMPORARY, AND SEASONAL EMPLOYEES DEFERRED COMPENSATION PLANS (ASSISTANTTOWN MANAGER SCOTT WRIGHT) Start time: 6953 Councilor Burch moved to approve Resolution 17-29, A Resolution Terminating and Adopting Deferred Compensation Plan Arrangements for the General Employees and Part-time, Temporary, and Seasonal Employees Deferred Compensation Plans. Councilor Phillips seconded the motion and it passed unanimously by Council members present. 5.9. ACTION ON NOTICE OF AWARD RECOMMENDATION FOR NEW TOWN HALL CONTRACTOR AND FUNDING TOWN ENGINEER JUSTIN HILDRETH) Start time: 71:40 Will Bussard, Davis Partnership presented the collateral programing of the building. Michael Cacioppo discussed his concern that the second floor would be used for illegal executive sessions and he also discussed security issues. Mayor Pro Tem Smith Hymes moved to authorize the Town Manager to issue Notice of Award for the Town Hall project to FCI Constructors, Inc., in the amount of $3,252,89o, with funding, as appropriated, in the 2017 Town of Avon Capital Projects Fund budget. Mayor Pro Tem Smith Hymes further moved to direct staff to prepare budget resolutions to transfer the $1,20o,000 assigned and an additional $2oo,000 for the New Town Hall from the 2o18 Urban Renewal Fund budget to the Capital Projects Fund budget. Councilor Burch seconded the motion and it passed with a vote of 5 to 2. Councilor Gennett and Councilor Wolf voted no. 5.10. APPROVAL OF 2018 REGULAR MEETING SCHEDULE TOWN CLERK DEBBIE HOPPE) Start time: 169:10 Councilor Wolf moved to approve the 2o18 Regular Meeting Schedule with the discussed changes. Councilor Burch seconded the motion and it passed unanimously by Council members present. 5.11. FIRST READING ORDINANCE 17-21, RENAMING THE TRANSPORTATION DEPARTMENT TO THE MOBILITY DEPARTMENT (DEPUTY TOWN MANAGER PRESTON NEILL) Start time: 173:45 Councilor Wolf moved to approve first reading of Ordinance 17-21, thereby amending Section 2.20.010 of the Town of Avon Municipal Code to rename the Transportation Department to the Mobility Department. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Page 3 Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS DECEMBER 12, 2017 AVON TOWN HALL, ONE LAKE STREET 5.12. CONSENTAGENDA Start time: 177:00 5.12.1. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO, AND THE TOWN OF AVON FOR THE PROVISION OF ANIMAL SERVICES POLICE CHIEF GREG DALY) 5.12.2. APPROVAL OF RESOLUTION 17-28 SUPPORTING THE COLORADO LOTTERY DIVISION SO THAT IT IS EXTENDED BY GENERAL ASSEMBLY LEGISLATION TO THE YEAR 2039 (RECREATION DIRECTOR JOHN CURUTCHET) 5.12.3. APPROVAL OF APPOINTMENTS TO BOARDS AND COMMISSIONS (DEPUTY TOWN MANAGER PRESTON NEILL) 5.12.4. APPROVAL OF MINUTES FROM NOVEMBER 14, 2017 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE) Councilor Burch moved to approve the consent agenda. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. 6. WRITTEN REPORTS 6.1. GIFT REPORTING — BEAVER CREEK PARKING PASSES & BIRDS OF PREY GIFT BAGS (DEPUTYTOWN MANAGER PRESTON NEILL) 6.2.MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHAANDERSON) 7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 177:22 Councilor Wolf complemented staff on the holiday lighting around Avon. He also thanked the Vail Valley Foundation on the amazing job at the Birds of Prey event. Councilor Burch said she attended the recent Ad Hoc Special Events Committee meeting and they are looking forward to having a joint work session with Council. Mayor Pro Tem Smith Hymes gave an update about her attendance at the recent Climate Action Collaborative meeting. She also informed Council that the representative from Dart Industries has approached the community about holding a major recycling event in January. Councilor Phillips said the Eagle Air Alliance is working on securing year-round flights and getting more coverage on the west coast. She also gave brief updates on ECO Transit and the newly formed Founding Arts Council, and she talked briefly about the recent Climate Action Collaborative meeting. Mayor Fancher asked if High Five Access Media would consider a public service announcement on their website and Channel 5 about recycling. She also spoke about convenient and affordable transportation. Page 4 A Avon COLORADO TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, DECEMBER 12, 2017 AVON TOWN HALL, ONE LAKE STREET 8. EXECUTIVE SESSION EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under C.R.S. §24-6-402(2)(f). Councilor Wolf seconded the motion and it passed unanimously by Council members present. The time was 8:22 P.M. Council convened into Executive Session at 8:33 p.m. Executive Session ended at 9:22 P.M. Council reconvened into the Regular meeting at 9:22 p.m. 9. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. Councilor Wolf seconded the motion and it passed unanimously. The time was 9:22 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.high.fivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: Debbie Hoppe, Town derk Page 5