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TC Minutes 11-14-2017t, ,ovo n CGLG='ACC TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:08 p.m. A roll call was taken and Council members present were Megan Burch, Amy Phillips, Scott Prince and Sarah Smith Hymes. Jake Wolf and Matt Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Assistant Town Manager Scott Wright, Transit Director Eva Wilson, Public Works Director Gary Padilla, Fleet Director Rego Omerigic, Human Resources Director Lance Richards, Recreation Director John Curutchet, Project Engineer Jim Horsley, Planner David McWilliams, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Pro Tem Smith Hymes requested the addition of the Letter of Intent to Join the Climate Action Collaborative of Eagle County. She made a motion to add the item to the Consent Agenda as item 6.8.4. Councilor Phillips seconded the motion and it passed unanimously by Council present. Council, -r Wolf and Councilor Gennett were absent. 3. MEETING PROCEDURES FOR THE MEETING OF NOVEMBER 14, 2017 4. PRESENTATION Start time: o8:19 Part One 4.1. PROCLAMATION FOR EAGLE COUNTY GIVES DAY DENISE Kipp) Michelle Stecher, Executive Director Eagle River Youth Coalition, presented information about Colorado Gives Day on December 5, 2017. Councilor Burch moved to adopt the Colorado Gives Day Proclamation. Councilor Phillips seconded the motion and it passed unanimously by Council present. Councilor Wolf and Councilor Gennett were absent. Mayor Fancher read the Proclamation. 5. PUBLIC COMMENT— COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 14:30 Part One Dylan Roberts, the new representative of House District 26, introduced himself to the Town Council. 6. ACTION ITEMS Start time: 18:56 Part One 6.1. PUBLIC HEARING FOR THE ADOPTION OF THE 2017 FINAL REVISED BUDGETS, 2018 OPERATING BUDGET, 2018 CAPITAL PROJECTS FUND BUDGET & LONG-RANGE CAPITAL PROGRAM (ASSISTANTTOWN MANAGER SCOTT WRIGHT) 6.1.1. RESOLUTION 17-24, RESOLUTION TO AMEND THE 2017 TOWN OF AVON OPERATING FUNDS BUDGETS 6.1.2. RESOLUTION 17-25, RESOLUTION TO AMEND THE 2017 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET 6.1.3. RESOLUTION 17-26, RESOLUTION TO ADOPT THE 2018 TOWN OF AVON OPERATING FUNDS BUDGETS 6.1.4. RESOLUTION 17-27, RESOLUTION TO ADOPT THE TOWN OF AVON LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE 2018 CAPITAL PROJECTS FUND BUDGET Page 1 Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 2017 AVON TOWN HALL, ONE LAKE STREET Mayor Fancher opened the public hearing and no comments were made. Councilor Prince announced that he may have a conflict of interest due to his son participating on the swim team. Council agreed that he did not have a conflict. Councilor Phillips moved to approve Resolution 17-24, as presented, amending the 2017 Town of Avon Operating Funds Budget. Councilor Prince seconded the motion and it passed unanimously by Council members present. Councilor Wolf and Councilor Gennett were absent. Councilor Phillips moved to approve Resolution 17-25, as presented, amending the 2017 Town of Avon Capital Projects Fund Budget. Councilor Burch seconded the motion and it passed unanimously by Council members present. Councilor Wolf and Councilor Gennett were absent. Mayor Fancher asked to fund up to $25,000 out of the $56,000 contingency special events budget, for a series of at least 10 Story slams (Tenth Mountain Storytellers) to be held in venues throughout Avon. Councilor Wolf arrived at 5:57 p.m. Virginia Egger, Town Manager, advised Council of a request received by the Vail Valley Mountain Bike Association (WMBA) for reconsideration of their funding request. Virginia said that WMBA went through the community grant process and the recommendation was no funding. Councilor Phillips moved to approve Resolution 17-26, as presented, to adopt the 2o18 Town of Avon Operating Funds Budgets. Councilor Burch seconded the motion and it passed with a vote of 5. Councilor Wolf abstained from the vote and Councilor Gennett was absent. Councilor Phillips moved to approve Resolution 17-27, to adopt the Town of Avon Long -Range Capital Program and simultaneously adopt the 2o18 Capital Projects Fund Budget. Councilor Burch seconded the motion and it passed with a vote of 4. Councilor Prince voted no with the request for discussion on the M2/M3 trails. Councilor Wolf abstained from the vote and Councilor Gennett was absent. 6.2. ACTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE URBAN RENEWAL AUTHORITY MEETING (MAYOR JENNIE FANCHER) Mayor Fancher made a motion to call to order the Urban Renewal Authority meeting. Council was in favor and the time was 6:29 p.m. 6.3. ACTION TO RESUME THE REGULAR MEETING AND ROLL CALL (MAYOR JENNIE FANCHER) Mayor Fancher made a motion to resume the regular meeting. The time was 6:33 p.m. Councilor Burch seconded the motion and it passed unanimously by those Council members present. Councilor Gennett was absent. Page 2 Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 2017 AVON TOWN HALL, ONE LAKE STREET 6.4. FIRST READING OF ORDINANCE 17-18 APPROVING A REZONING APPLICATION ADDING NOTTINGHAM ROAD PROPERTIES TO THE SHORT-TERM OVERLAY DISTRICT (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 92:28 Part One Kevin Hyatt spoke in favor for the Short -Term Overlay District. Councilor Prince asked staff to come up with an education campaign for the rezone. Councilor Phillips moved to approve first reading of Ordinance 17-18, thereby approving a Rezoning Application Adding Nottingham Road Properties to the Short -Term Overlay Zone District. Councilor Wolf seconded the motion and it passed unanimously by Council members present. Councilor Gennett was absent. Council gave direction to Planning and Zoning staff to begin the process of analyzing and making recommendations for updating all short-term rental regulations. 6.5. FIRST READING OF ORDINANCE 17-16, EXTENDING THE VESTED PROPERTY RIGHTS AND APPROVING A MINOR PUD AMENDMENT FOR LOTS 4-7, RIVERFRONT VILLAGE PUD AND SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Start time: 106:35 Part One Councilor Prince recused himself from the discussion. Jim Telling with East West Resorts Development, and Pedro Campos with Zehren and Associates, gave a brief synopsis of what is proposed. Mayor Pro Tem Smith Hymes moved to approve First Reading of Ordinance 17-16, approving the Vested Rights Extension and Minor PUD Amendment, with the following language added to the General Notes on the PUD Development Plan (Exhibit B to Ordinance 17-16): 1. Owner shall provide an easement(s) for a trail connection from the Eagle Valley Regional Trail to Riverfront Lane. The easement(s) will be provided concurrent with the first Development Plan proposal for Lot 4, and which easement(s) shall allow for the construction of a hard surface trail path for pedestrian, bicycle and other passive recreation use that is similar in width, grade, surface, construction and appurtenances as other passive recreation hard surface trails in Avon. 2. Owner shall convey deed restrictions for two (2) residential units in the Condominium Building to the Town of Avon as a condition of receiving any certificate of occupancy, the residential units shall be each a minimum of 800 sq. ft., the deed restriction shall be permanent, recorded at the Eagle County Clerk and Recorders office, shall limit the use of the residential units to occupancy by persons employed or working full-time in Eagle County (defined as working at least 32 hours per week for at least 8 months in a calendar year), and the form of the Deed Restriction shall be acceptable to Page 3 ,ovo n ..,)LC. q A CU TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 2017 AVON TOWN HALL, ONE LAKE STREET the Town of Avon and shall be consistent with other Deed Restrictions conveyed to the Town of Avon with similar terms." And prior to second reading also include a plan for trail construction including working with the district for land needed for that trail. And, presenting a reasonable time on when a new plan can be presented. Councilor Phillips seconded the motion and it passed with a vote of 5. Councilor Prince recused himself from the vote. Councilor Gennett was absent. 6.6. FIRST READING OF ORDINANCE 17-17, APPROVING A VESTED RIGHTS EXTENSION FOR LOT 1, RIVERFRONT VILLAGE SUBDIVISION PLANNING DIRECTOR MATT PIELSTICKER) Start time: 128:15 Part One Councilor Wolf moved to approve First Reading of Ordinance 17-17 and set a public hearing for the December 12, 2017 meeting. Councilor Phillips seconded the motion and it passed with a vote of 5. Councilor Prince recused himself from the vote. Councilor Gennett was absent. Councilor Prince returned to the meeting. Council moved to the Consent Agenda item 6.8. 6.8. CONSENTAGENDA Start time: 132:29 Part One 6.8.1. APPROVAL OF AN AMENDMENT TO THE EAGLEBEND SUBORDINATION AGREEMENT AND PROJECT AGREEMENTTO REMOVE THE PUBLIC FINANCE AUTHORITY ASA PARTY TO THE AGREEMENTS TOWN ATTORNEY ERIC HEIL) 6.8.2. APPROVAL OF THE DIVISION OF TRANSIT AND RAIL FTA SECTION 53111 GRANT AGREEMENT WITH THE TOWN OF AVON AND AUTHORIZATION FOR MAYOR JENNIE FANCHER TO SIGN THE AGREEMENT (TRANSPORTATION DIRECTOR EVA WILSON 6.8.3. APPROVAL OF MINUTES FROM OCTOBER 24, 2017 COUNCIL MEETING (DEPUTYTOWN MANAGER PRESTON NEILL) Councilor Phillips moved to approve the consent agenda. Councilor Burch seconded the motion and it passed unanimously by Council present. Councilor Gennett was absent. Council moved to Mayor & Council Comments & Meeting updates item 9. 9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 133:27 Part One Councilor Burch mentioned that Eagle County Veterans Service Officer Pat Hammond was reappointed for another two years of service. Councilor Burch also shared that the Total Health Alliance of Eagle County met to begin planning what the revenue from Eagle County's new tax on retail marijuana will be used for in the realm of mental health. Page 4 Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 2017 AVON TOWN HALL, ONE LAKE STREET Mayor Pro Tem Smith Hymes discussed the cleanup efforts for the Eagle mine. 6.7. DIRECTION TO STAFF FOR NEXT STEP(S) FOR THE HAHNEWALD BARN BASED UPON REVIEW OF THE SCHEMATIC SITE PLAN FOR RELOCATION OF HAHNEWALD BARN TO TRACT G AND OPINION OF PROBABLE COSTS PLANNING DIRECTOR MATT PIELSTICKER) Start time: oo:o8 Part Two Kevin Seitmann with Tomecek Studio Architecture presented the item. Tamara Nottingham Underwood, member of the Avon Historic Preservation Advisory Board, asked Council to move forward with saving the Hahnewald Barn. Kristi Ferraro, resident, spoke in favor of saving the Hahnewald Barn. Bill Glaner, member of the Avon Planning and Zoning Commission, said he studied the costs and suggested not elevating the structure. Joe Shankland, resident asked if the land has been looked at for deed restricted housing. Tamara Nottingham Underwood read an email into the record from Alan and C.C. Nottingham in favor of saving the Hahnewald Barn. Zack Blom with the Vail Mountain Hockey Club expressed his support for the Hahnewald Barn. Council directed the Planning and Zoning Commission to move forward with their planning for Town Owned Properties. Contractors and architects will investigate the schematics of other barn locations, and staff will continue to research the cost of moving or storing the barn short-term. Joe Shankland proposed the installation of speed bumps along West Beaver Creek Boulevard in order to slow cars down. 7. WRITTEN REPORTS Start time: 119:30 Part Two 7.1. BEN HARPER & THE INNOCENT CRIMINALS CONCERT REPORT SPECIAL EVENTS PRODUCTION ASSISTANT LOUISE DUNCAN) Councilor Phillips requested discussion on the report regarding the breakdown of staff hours dedicated to the concert. Virginia Egger, Town Manager, responded it was not broken down but the total is in the report. 7.2. RECOMMENDATION BY THE AD HOC SPECIAL EVENTS COMMITTEE REGARDING CONTINUATION OF THE COMMITTEE THROUGH JANUARY 31, 2019 SPECIAL EVENTS PRODUCTION ASSISTANT LOUISE DUNCAN) 7.3. POLICE DEPARTMENT SIX-MONTH UPDATE POLICE CHIEF GREG DALY) 7.4. TOWN OF AVON 2017 — 2019 STRATEGIC PLAN QUARTERLY PROGRESS UPDATE 8. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 1o:11 p.m. Page 5 ,ovo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, NOVEMBER 14, 201] AVON TOWN HALL, ONE LAKE STREET These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: Debbie Hoppe, Town Clerk Page 6