TC Minutes 08-08-2017Avona; to L U �? A iD is
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, AUGUST 8, 2017
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:o6 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Amy Phillips and Megan Burch. Jake Wolf arrived at 5:10 p.m. Scott
Prince and Matt Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney
Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Planning Director Matt Pielsticker,
Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
j. MEETING PROCEDURES FOR THE MEETING OF AUGUST 8, 2017
4. PUBLIC COMMENT— COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Start time: 04:16 Part One
Dan Smith, the Board Chairman of the Vail Valley Salvation Army, requested the renewing of the
agreement with the Town of Avon to house the Salvation Army's canteen truck at the annex
building.
5. EAGLE VALLEY LAND TRUST COMMUNICATION MEETING
(EXECUTIVE DIRECTOR JIM DAUS & EVLT BOARD)
Start time: 09:14 Part One
Councilor Gennett arrived at 5:11 p.m.
Councilor Prince arrived at 5:15 p.m.
6. ACTION ITEM
Start time: 52:58 Part One
6.1. ACTION ON EAGLE COUNTY SCHOOLS' REQUEST FOR $60,675.50 FOR PARKING LOT REPAIRS FROM THE
CAPITAL PROJECTS FUND CONTINGENCY EAGLE COUNTY SCHOOL'S COO SANDRA MUTCHLER)
Sandra Mutchler gave an update on the parking lot project. She said the parking lot looks
fabulous and she hopes it has a significant impact on traffic flow this school year.
Councilor Burch moved to approve payment of $6o,675.50 from the Capital Projects Fund
Contingency line item to Eagle County Schools for parking lot repairs at Avon Elementary School.
Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously.
6.2.PUBLIC HEARING ON AN APPEAL OF PERMIT RBP #15012 — 5702 WILDRIDGE ROAD EAST
(ELIZABETH PIERCE -DURANCE)
Start time: 58:25 Part One
Councilor Wolf left the meeting at 6:15 P.M.
Michael Dunlevie spoke on behalf of the appellant and delivered the appellant's presentation.
Elizabeth Pierce -Durance represented William Gray, the Avon Building Official.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, AUGUST 8, 2017
AVON TOWN HALL, ONE LAKE STREET
Mayor Fancher opened the public hearing for comments. Todd Nathan asked Council to find in
favor of issuing another Temporary Certificate of Occupancy to complete the project.
Councilor Gennett moved to continue the item to after the landscaping code work session.
Councilor Phillips seconded the motion and it passed unanimously by Council members present.
Councilor Wolf was absent.
6.3 -PUBLIC HEARING ON FILE #REZ17001, A REZONING APPLICATION TO APPLY THE SHORT TERM RENTAL
OVERLAY (STRO) DISTRICT TO 510 NOTTINGHAM ROAD PLANNING DIRECTOR MATT PIELSTICKER)
Start time: oo:o1 Part Two
Mayor Fancher opened the public hearing for comments. Marty Golembiewski, Planning &
Zoning Commissioner, explained the Planning & Zoning Commission's recommendation to deny
the application. Kevin Hyatt, the applicant, spoke as the property owner. Hector Soto spoke in
support of allowing short term rentals on Nottingham Road.
Councilor Prince moved to deny Development Case File #REZ170001, a Rezoning Application to
Apply the STRO District to 510 Nottingham Road, upholding the Planning & Zoning
Commission's recommendation. Councilor Gennett seconded the motion and it passed
unanimously by Council members present. Councilor Wolf was absent.
Councilor Prince moved to initiate the review and public process to consider a STRO District
review of the entire Nottingham Road residential corridor. Councilor Gennett seconded the
motion and it passed unanimously by Council members present. Councilor Wolf was absent.
6.4. ACTION ON NOTICE OF AWARD RECOMMENDATIONS FOR 2017 STREET IMPROVEMENTS
TOWN ENGINEER JUSTIN HILDRETH)
Start time: 3340 Part Two
Councilor Gennett moved to authorize the Town Manager to issue the Notice of Award for the 2017
Street Improvements Project contract to the low bidder Oldcastle SW Group, in the amount of
$1,073,413• Councilor Gennett also moved to include the bid alternate for the addition of
approximately 650' of concrete sidewalk on the north side of Nottingham Road from Buck Creek
Road to 023o Nottingham Road, in the amount of $283,900. Councilor Burch seconded the motion
and it passed unanimously by Council members present. Councilor Wolf was absent.
6.5. CONSENTAGENDA
Start time: 4530 Part Two
6.5.1. APPROVAL AND AUTHORIZATION FOR THE MAYOR TO SIGN THE LETTER OF SUPPORT FOR THE
EAGLEVAIL TRAIL EXTENSION PROJECT MAYOR JENNIE FANCHER)
Councilor Prince moved to approve the letter of support for the Eagle Vail Trial
Extension Project, also requesting Town staff to enter the language on the official U.S.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, AUGUST 8, 2017
AVON TOWN HALL, ONE LAKE STREET
Forest Service website. Councilor Gennett seconded the motion and it passed
unanimously by Council members present. Councilor Wolf was absent.
6.5.2. APPROVAL OF MINUTES FROM JULY 25, 2017 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Gennett moved to approve the minutes from the July 25, 2017 Council meeting.
Councilor Phillips seconded the motion and it passed with a vote of 5. Councilor Burch
abstained due to her absence. Councilor Wolf was absent.
Council returned to item 6.2.
6.2. PUBLIC HEARING ON AN APPEAL OF PERMIT RBP #15012 - 5702 WILDRIDGE ROAD EAST
(ELIZABETH PIERCE -DURANCE)
Start time: 52:07 Part Two
Councilor Gennett moved to approve Resolution 17-01, Town of Avon Board of Appeals,
thereby denying the appeal. Mayor Pro Tem Smith Hymes seconded the motion and it
passed on a vote of 5 to 1. Councilor Phillips voted no. Councilor Wolf was absent.
7. WORK SESSION
7.1. PROPOSED AMENDMENTS TO THETOWN'S LANDSCAPE CODE PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 52:59 Part Two
Matt Pielsticker gave an update on the progress made by the Planning & Zoning Commission on the
Town Landscape Code update process. Council was pleased with the direction the Planning &
Zoning Commission and Town staff is headed.
Mike Earl and Paul Dike, local arborists, commented about plant healthcare and tree disorders.
8. WRITTEN REPORTS
9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 91:11 Part Two
Councilor Phillips commented about attending the ECO Board.
Mayor Fancher talked about the upcoming special events. She also requested that items in Council
packets over 50 pages have electronic bookmarks put in by staff.
Councilor Burch asked about what the appropriate avenue is for members of the public to give
input to the Ad Hoc Special Events Committee. Virginia Egger responded that the best way is to
email members of the Committee or Town Clerk Debbie Hoppe.
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Av o I n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, AUGUST 8, 201]
AVON TOWN HALL, ONE LAKE STREET
io. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 9:o8 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedio.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
RESPECTFULLY SUBMITTED:
n,m(i il�=
Debbie Hoppe, Town C erk
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