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LA Minutes 06-13-2017r' Ago n TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET 1. CALLTO ORDER AND ROLL CALL Chairwoman Fancher called the meeting to order at 5:02 p.m. A roll call was taken and Board members present were Megan Burch, Amy Phillips, Jake Wolf, Scott Prince and Sarah Smith Hymes. Matt Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Executive Assistant to the Town Manager Preston Neill and Secretary Debbie Hoppe. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT— COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA No public comments were made. 4. PUBLIC HEARING SPECIAL EVENTS PERMIT Start time: 00:50 Part One 4.1. Applicant Name: Eagle Valley Humane Society Event Name: Salute to the USA Event Date: July 3, 2017; 4:00 p.m. until 10:30 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Char Gonsenica Permit Type: Malt, Vinous & Spirituous Liquor The application was presented by Casey Willis, Director of Special Events, who was present to answer questions and talk about the event. Chairwoman Fancher opened the public hearing and no comments were made. Board member Phillips asked "how many points of entry are there for the liquor boundry area"? Virginia Egger, Town Manager responded "many" and spoke regarding the security enforcement in the liquor boundry area. Board member Prince moved to approve the special event permit on for Eagle Valley Humane Society Salute to the USA event on July 3, 2017. Vice Chairwoman Smith Hymes seconded the motion and it passed unanimously by those present. Board members Gennett was absent. 4.2. Applicant Name: Bright Future Foundation for Eagle County Event Name: Cover Rock Music Festival Event Dates: June 23 & 24,2017; lo:oo a.m. until 11:30 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Ted Wenninger Ted Wenninger, Event Manager was present and spoke regarding the upcoming event. Chairwoman Fancher opened the public hearing and no comments were made. Board member Phillips wanted to know who holds the liabity insurance for the events. Ted Wenninger responded the non-profit holds the liquor license and they hire Optimum Events to manage the process. Page i TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET Optimum Events holds the insurance and lists the Town and the non-profit as additionaly insured. General liabilty and liquor liability are carried. Vice Chairwoman Smith Hymes moved to approve the special event permit application for the Bright Future Foundation Cover Rock Music Festival on June 23 & 24, 2017. Board member Wolf seconded the motion and it passed unanimously by those present. Board members Gennett was absent. 4.3• Applicant Name: Bright Future Foundation of Eagle County Event Name: Lyle Lovett and His Large Band Event Date: July 23, 2017; 4:00 p.m. until 11:30 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Ted Wenninger Permit Type: Malt, Vinous & Spirituous Liquor Ted Wenninger, Event Manager, spoke regarding the upcoming special event. Chairwoman Fancher opened the public hearing and no comments were made. Board member Phillips asked why the green room and stage were not included in the boundary. Board member Phillips moved to approve the special event permit application for the Bright Future Foundation Lyle Lovett event on July 23, 2017 with the extension of the premise liquor boundary to include the entire pavilion. Board member Wolf seconded the motion and it passed unanimously by those present. Board members Gennett was absent. 4.4• Applicant Name: Bright Future Foundation of Eagle County Event Name: Avon LIVE! Summer Concert Series Event Dates: August 2, g & 23, 2017; 2:00 p.m. until 11:30 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Ted Wenninger Permit Type: Malt, Vinous & Spirituous Liquor Ted Wenninger, Event Manager, spoke regarding the upcoming special event. Chairwoman Fancher opened the public hearing and no comments were made. Board member Phillips asked if the dog friendly area has boundries and also questioned how the smoking area is managed so as not to impede on the non-smokers. Virginia Egger, Town Manager responded there is signage and security/ voleenters to help. The smoking area is a courtesy area and the producer and staff will monitor the smoking area. Board member Gennett arrived at 533 P.m. Board member Prince wanted to know when the appropriate time would be to discuss the smoking area, he is not comfortable with an open tent designated for smoking during the event. Virginia Egger, Town Manager recommended the discussion take place under Council comments on the regular agenda. Page 2 AV ©n TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET Michael Cacioppo requested to speak regarding Council members recusing themselves from discussions. Michael does not have a problem with people who have an appeance of a conflict of interest or a conflict of interst recusing themselves. What he does not understand is why any Council member should have to leave the room if they have a conflict of interest and why they loose their first amendment rights to speak. Board member Phillips moved to approve the special event permit application for the Bright Future Foundation Avon LIVE! Summer Concert Series on August 2, g & 23, 2017. Board member Gennett seconded the motion and it passed unanimously by those present. 4.5• Applicant Name: Town of Avon Event Name: Haute Route Rockies Event Dates: June 26, 2017;11:oo a.m. until 4:30 p.m. June 27,2017; 1:00 p.m. until 6:30 p.m. Location: Performance Pavilion/Nottingham Park Event Manager: Casey Willis Permit Type: Malt, Vinous & Spirituous Liquor Casey Willis, Event Manager, presented the the special event application. Chairwoman Fancher opened the public hearing and no comments were made. Board member Phillips was concerned the liquor boundary does not include the terrace and that the Town of Avon is holding the liquor permit. Board member Phillips moved to approve the special event permit application for the Haute Route Rockies on June 26 & 27, 2017, with the caviat that liquor boundry incorporate the entire area and FOOD! By Marc be responsible for the distribution of the liquor. Board member Wolf seconded the motion and it passed with a vote of 6 to 1. Board member Prince voted no. 4.6. Applicant Name: Town of Avon Event Name: Pop up Performances Event Dates: July 8,14, 21 & 28, 2017 and August 4 & 11, 2017; 5:00 p.m. until 7:30 p.m. Location: Possibility Plaza at the Main Street Mall Event Manager: Casey Willis Permit Type: Malt, Vinous & Spirituous Liquor The application was presented with no concerns. Casey Willis, Event Manager, spoke regarding the upcoming annual special event. Chairwoman Fancher opened the public hearing and no comments were made. Board member Wolf moved to approve the special event permit application for the Pop Up Performances on July 8, 14, 21 & 28, 2017 and August 4 & 11, 2017. Vice Chairwoman Smith Hymes seconded the motion and it passed unanimously by those present. Page 3 Avo n t: ` L L" '2 :% 1, 0 TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET 5. RENEWAL OF LIQUOR LICENSES Start time: 5943 Part One 5.1. Applicant: Benchmark Liquors, Inc. d/b/a Beaver Liquors Location: 110 E. Beaver Creek Blvd. Type: Liquor Store Manager: David Courtney The application was presented with no concerns. Vice Chairwoman Smith Hymes moved to approve the renewal application for Benchmark Liquors, Inc. d/b/a Beaver Liquors. Board member Phillips seconded the motion and it passed unanimously by those present. 7. MINUTES FROM MAY 23, 2017 Start time: 6o:19 Part One Vice Chairwoman Smith Hymes moved to approve the minutes from May 9, 2017, Liquor Authority meeting. Board member Phillips seconded the motion and it passed with a vote of 5. Board members Wolf and Gennett abstained from the vote. 8. ADJOURNMENT There being no further business to come before the Board, Chairwoman Fancher moved to adjourn the liquor meeting. The time was 6:02 P.M. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: 02 R'r6 (� /) lq:� Debbie Hoppe, Secre ar Page 4