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TC Minutes 02-28-2017A Y t'�► C J L 0 R A V 0 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:04 p.m. A roll call was taken and Council members present were Sarah Smith Hymes, Scott Prince, Amy Phillips and Megan Burch. Council member Matt Gennett and Jake Wolf were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Town Engineer Justin Hildreth, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Starttime: 00:02:36 Mayor Fancher made a request to remove item 6.1, Review of Town Council and Planning and Zoning Commission Compensation to Consider Changes. She explained that more research needs to be completed prior to the discussion. Council agreed to the change. 3. MEETING PROCEDURES FOR THE MEETING OF FEBRUARY 28, 2017 START TIME: 00:0338 3.1 ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT - 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE 3.2. WORK SESSION ITEMS • PRESENTATION OF ITEM • COUNCIL DISCUSSION • PUBLIC COMMENT - 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION Mayor Fancher discussed the meeting procedures in an effort to make the meeting more expeditious. 4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 00:0437 Maria Desimone, an Avon resident, commented on the importance of implementing a plastic bag ban. Page 1 ,ova n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET 5. ACTION ITEMS Start time: 00:10:54 5.1. ACTION ON THE BEAVER CREEK BOULEVARD REDESIGN TO AUTHORIZE THE COMPLETION OF THE DESIGN THROUGH CONSTRUCTION DOCUMENTS AND BIDDING OF THE PROJECT PLANNING DIRECTOR MATT PIELSTICKER/TOWN ENGINEER JUSTIN HILDRETH) Mike Albert with Design Workshop presented the Beaver Creek Boulevard Redesign Project. Mayor Fancher opened the discussion for public comment and no comments were made. Mayor Fancher stated that she believes the redesign of Beaver Creek Boulevard is a critical element to the Town's evolution. Mayor Fancher expressed her desire to improve the look of the Town and its walkability score. She went on to say that the more attractive and desirable our Town is, the stronger the draw to visitors and residents. Mayor Fancher expressed her hope that Council will approve the design and move forward. Councilor Phillips said she is concerned about not being able to take a left turn out of Avon Liquors. She also suggested the bike lane should be more traditional. She thought the two lanes on the roundabout when heading east from West Beaver Creek Boulevard is working better than three. Also, she suggested looking at where there are three lanes on Avon Road in front of Vin48 and narrowing it down to two because three lanes can confuse guests and makes it difficult for buses to turn. Councilor Phillips also addressed a concern about a drainage issue at Lake Street and Beaver Creek Boulevard. Mayor Pro Tem Smith Hymes said she has waited 24 years for the redesign and would prefer to do it all in one shot. Councilor Prince asked Justin Hildreth, Town Engineer, about parking during winter conditions. Justin responded that the parking spaces will be plowed out and the bike path also. One of Councilor Prince's main concerns is the budget. He expressed his overall support of the project and thought it would be helpful to see the road striping as proposed. Virginia Egger, Town Manager, clarified the budget stating the adopted budget has $2.5 million for this project. She said that based on what has been presented, including the 30% contingency, it puts the project over the $2.5 million mark. She went on to say that staff worked to ensure there was sufficient money for the Council to appropriate and will be presented on March 14th as a priority if Council elects to move forward on this project. Councilor Burch thanked Design Workshop and staff and said she is excited to move forward on the project. Mayor Pro Tem Smith Hymes suggested looking at the storm sewer system in terms of making it as effective as possible and to keep pollutants out of the watershed. Page 2 Avo n GQ L C7;i lA 00 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET Mayor Pro Tem Smith Hymes moved to authorize completion of the redesign as presented, development of construction documents, and bidding of the project. The project will be bid as a complete project and also in two phases — East Beaver Creek Boulevard and West Beaver Creek Boulevard. I also move to authorize up to $50,00o in funding from the General Fund Contingency line item for milling and street painting in May, 2017. Councilor Burch seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. 5.2. APPOINTMENTS TO LANDOWNER'S COMMITTEE FOR CONSIDERATION OF TERMINATION OF THE PROTECTIVE COVENANTS FOR BENCHMARK AT BEAVER CREEK SUBDIVISION TOWN ATTORNEY ERIC HEIL) Start time: 00:77:27 Mayor Pro Tem Smith moved to appoint Gil Avellar, Doug Jimenez, Ruth Stanley, Megan Burch and Jennie Fancher to the Landowner's Committee. Councilor Phillips seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. Mayor Fancher moved to item 5.5, Public Hearing First Reading of Ordinance 17-05, Approving Title 7: Development Code Text Amendments. 5.5• PUBLIc HEARING FIRST READING OF ORDINANCE 17-05, APPROVING TITLE 7: DEVELOPMENT CODE TEXT AMENDMENTS PLANNING DIRECTOR MATT PIELSTICKER) Start time: 00:81:12 Matt Pielsticker, Planning Director, presented the item. Matt noted one change, which was that the time frame for residential properties will be fewer than 3o days. Mayor Fancher opened the Public Hearing and there were no comments made. Councilor Phillips moved to approve first reading of Ordinance 17-05, thereby approving Title 7: Development Code Amendments, and setting forth a Public Hearing for March 14, 2017. Councilor Burch seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. Mayor Fancher moved to item 5.6, Approval of the February 14, 2017 Meeting Minutes. 5.6. APPROVAL OF THE FEBRUARY 14, 2017 MEETING MINUTES DEPUTY TOWN CLERK BRENDA TORRES) Start time: 00:83:56 Councilor Phillips noted Kathy Ryan's name was misspelled. Councilor Burch noted her name needed to be added to item 5.2, number 4. Councilor Prince asked a note be added that he recused himself from the Executive Session. Councilor Phillips moved to approve the minutes, as amended, from February 14, 2017. Councilor Prince seconded the motion and it passed unanimously by those present. Councilor Page 3 ,avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET Gennett and Councilor Wolf were absent. Mayor Fancher moved to item 8, Mayor & Council Comments & Meeting Updates. 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: oo:86:27 Mayor Fancher explained that there has been a request for a formation of Eagle County Housing and Development Authority Advisory Committee (ECHDA). She said it will be a nine member group representing Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, and Vail, as well as the unincorporated areas of the Eagle River Valley portion of Eagle County and the unincorporated area of the Roaring Fork Valley portion of Eagle County. Upon nomination by the Towns and Eagle County, these members will be appointed to the board. Councilor Phillips recommended including Beaver Creek. Mayor Fancher moved to item 5.4, Review and Action Approving or Amending the New Town Hall Program. 5.4 REVIEW AND ACTION APPROVING OR AMENDING THE NEW TOWN HALL PROGRAM (TOWN MANAGER VIRGINIA EGGER) Start time: 00:97:10 Will Bussard with Davis Partnership Architects and Virginia Egger, Town Manager, presented the item. Councilor Phillips recommended public access to the restrooms from 7:00 p.m. to 1o:oo p.m. and one family restroom. Councilor Phillips wanted to know if the AV storage on the 1st floor would have sufficient room for High Five Access Media equipment. Justin Hildreth, Town Engineer, presented the budget for the New Town Hall project. Mayor Fancher opened the meeting to comments from members of the public. There were no public comments made. Councilor Burch moved to approve the New Town Hall Program as presented. The motion also contained a direction to staff to explore making the restrooms on the first floor accessible to members of the public for a longer period of time. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. Mayor Fancher moved to item 5.3, Public Hearing Second Reading of Ordinance 17-03, Amending Avon Municipal Code Sections 5.12.090, 11o, and 120 Concerning Vehicle Impoundment. Page 4 / AY \.d 1 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET 5.3 PUBLIC HEARING SECOND READING OF ORDINANCE 17-03, AMENDING AVON MUNICIPAL CODE SECTIONS 5.12.090, 110, AND 120 CONCERNING VEHICLE IMPOUNDMENT (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) Start time: 00:141:52 Preston Neill, Executive Assistant to the Town Manager, and Eric Heil, Town Attorney, presented the item. Eric Heil read a letter, submitted by Michael Repucci on behalf of Avon Center, into the record. Mayor Fancher opened the discussion to members of the public. Nick Antuna took issue with the way the Ordinance is written. He said that he has had conversations with Avon PD about what happens when the booting company does not remove a boot within 90 minutes of a request. Nick Antuna also stated that he has not been notified by the Municipal Court when there is a property damage hearing and has not received restitution. Mayor Fancher asked Greg Daly, Chief of Police, what happens if 90 minutes passes after a boot removal request and a boot still remains on the vehicle. She asked if any of his officers have the tools necessary to take a boot off. Greg Daly responded, "no." Andrei Litviakou with AT Booting, proposed a couple of changes to the Ordinance. Judge Buck Allen spoke about requiring the owner of the booted vehicle to first contact the owner of the property, or owner's agent. He went on to say that the hearing is a secondary level if the issue cannot be resolved between the principal and person booted. Councilor Prince recommended implementing an annual and structured review of booting licenses to include an evaluation of the number of boots placed and submitted complaints. Councilor Smith Hymes moved to approve, with the changes recommended by Eric Heil, Ordinance 17-03, thereby approving second and final reading of an ordinance amending Avon Municipal Code Sections 5.12.o8o, ogo, 11o, and 120 concerning vehicle impoundment. Councilor Phillips seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. 6. WORK SESSION 6.1. REVIEW OF TOWN COUNCIL AND PLANNING AND ZONING COMMISSION COMPENSATION TO CONSIDER CHANGES (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) This item did not take place. 7. WRITTEN REPORTS 7.1. UERWA WATER RIGHTS REPORT 7.2. MONTHLY FINANCIALS REPORT Page 5 i Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 28, 2017 AVON TOWN HALL, ONE LAKE STREET 7.3. FORFEITURE REPORT 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 00:197:251 Mayor Fancher commented on the new wayfinding signs throughout Town. She said the library is an essential element to the Town and made a request to staff to include the library in some of the directional signs. 9. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. Councilor Phillips seconded the motion and it passed unanimously by those present. Councilor Gennett and Councilor Wolf were absent. The time was 8:21 P.M. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.high fivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: t Jn�C�Zo !V#J1�2 Debbie Hoppe, Town Clerk Page 6