PZC Minutes 08-02-2011 (2)s
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I. Call to Order (5:00pm)
Town of Avon Planning & Zoning Commission
Regular Meeting Minutes for August 2, 2011
Avon Town Council Chambers
Meetings are open to the public
Avon Municipal Building / One Lake Street
The meeting was called to order at 5:00pm.
II. Roll Call
All commissioners were present with the exception of Commissioner Losa, due to his conflict
of interest with the only agenda item.
III. Additions & Amendments to the Agenda
Staff stated that the Consent Agenda should be modified to reflect the approval of the July
19, 2011 Meeting Minutes instead of the June 21 and July 5, 2011 Meeting Minutes.
IV. Conflicts of Interest
There were no conflicts of interest to disclose.
V. Consent Agenda
• Approval of the July 19, 2011 Meeting Minutes
Action: Commissioner Struve moved to approve the consent agenda as modified.
Commissioner Anderson seconded the motion and it passed 6-0.
VI. Town Center Mall — Design Review
Description: The Planning and Zoning Commission is reviewing the motion with conditions
and findings made at their July 19'', 2011 meeting. The review of the motion will finalize
the recommendation to Town Council for their review of the design alternatives for Mall
Improvements will occur on a site tour of the Mall for reference and additional discussion.
Discussion: Sally Vecchio overviewed the motion, findings and recommendations
approved by the PZC in support of Design Concept C-1.
Commissioner Anderson stated that there was a detailed discussion at the meeting about
how the striping of Concept C1 could occur. He further stated that Staff could make those
changes.
The Commissioners discussed the priority of the planning areas and debated the
improvement hierarchy.
Commissioners unanimously agreed that Area 3 was the top priority due to its function as
a public gathering space and entrance to the Main Street area.
Commissioners discussed modifications to the recommended motion in the Staff Memo, as
attached.
ti Action: Commissioner Struve moved to approve the amended motion. Commissioner
Prince seconded the motion and it passed 6-0.
VII. Other Business
• National Night Out
• Beaver Creek Lookout Trail Meeting
• Website Update
• Traer Creek DRB Update
• Lot 61 Winter Parking
Vlll. Adjourn
The meeting was adjourned at 5:50 pm.
APPROVAL SIGNATURES:
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Chris Green, Chairperson
Scott Prince, Secretary
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To The Avon Planning and Zoning Commission
Fr Sally Vecchio, Director of Community Development
Date August 2, 2011
Re Review of the PZC Recommendation, Conditions and Findings Related to the Proposed
Avon Pedestrian Mall Improvements
Summary
On July 19, the Planning and Zoning Commission (PZC) unanimously recommended approval of
Design Concept C-1 for the Avon Pedestrian Mall improvements project. The project will be funded
with monies from the Avon Urban Renewal Authority. The Council is scheduled to consider the
proposed improvements plan on August 9, 2011.
A summary of the PZC recommendation including conditions and findings is attached for review.
Please review and consider any changes before it is presented to Council next week.
PZC Recommendation
The Avon Planning and Zoning Commission recommended approval of Design Concept C-1 for the
Avon Pedestrian Mall with the following conditions and findings:
Design Concept Cl Is Recommended With the Following Conditions:
• If the cost of implementing Concept C-1 is too expensive, Council should consider reducing
some of the other features shown in Concept CI (e.g. landscaping, light fixture, signage),
rather than selecting Concept B.
• The furniture and fixtures used on Lake Street should be used on the pedestrian mall.
• The vertical fence used at the Transportation Center should be used on the pedestrian mall.
• Consider installing a demonstration garden in one of the flower beds, similar to the garden
behind Town Hall.
• The proposed walkway should be widened to 15 feet.
Additional Comments on the Project in General:
• The first priority of the project should be redeveloping the Benchmark Rd roundabout (Area 3)
into a public plaza.
• The Town should work with the owner of Lot 61 regarding possible uses of the property during
the 2015 World Ski Championships, which will be hosted in Beaver Creek.
• The Town's special events program should be expanded to include events that will enliven the mall area
and promote extended retail hours.
The PZC Recommendation is Based on the Following Findings:
• The proposed enhancements will improve the visibility of ground floor storefronts and the general
pedestrian experience along the mall.
• The proposed signage, streetscape design, landscaping, and other way finding elements will help orient
visitors to important destinations within the district and the larger Town Center, including the
Westin/Gondola, the Sheraton, the Transit Station and Avon Rd.
• The proposed improvements create public plazas and small gathering spaces for community interaction
and social events including the 2015 races.
Findings Related to Full Closure of the Roundabout
• The Benchmark Rd roundabout is no longer needed as a transit station or vehicleldelivery area for
adjacent buildings. The new Transit Center should accommodate all Town transit needs.
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The future road alignment associated with the Main Street project should be re-evaluated to determine
whether or not the goals of the West Town Center District Plan can be better achieved by enhancing the
existing pedestrian infrastructure and creating more of a social setting in Town Center that is capable of
responding to a variety of needs (e.g., transit hub, pedestrian connector to other activity centers, event
area, community meeting place, etc).
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