PZC Minutes 01-18-2011 (2)I. Call to Order (5:OOpm)
Town of Avon Planning & Zoning Commission
Meeting Minutes for January 18, 2011
Avon Town Council Chambers
Meetings are open to the public
Avon Municipal Building / One Lake Street
The meeting was called to order at 5:06 pm.
II. Roll Call
All Commissioners were present.
III. Additions & Amendments to the Agenda
There were no additions or amendments to the Agenda.
IV. Conflicts of Interest
There were no conflicts of interest to disclose.
V. Consent Agenda
• Approval of the January 4, 2011 Meeting Minutes
Discussion: Staff presented the comments and requested modifications provided by
Dominic Mauriello, Mauriello Planning Group. Commissioner discussion ensued
regarding the inclusion of the modifications. The Commissioners decided to not attach
the memo to the minutes or agree to the suggested changers; rather, the Commissioners
determined that referencing the document was sufficient.
The Commissioners provided comments on specific changes as well as general
comments on the structure of the Draft Minutes and their overall clarity.
Action: Commissioner Struve moved to approve the amended minutes. Commissioner
Patterson seconded the motion and it passed 6-0.
VI. Avon Development Code
Informational presentation to the Commission and members of the public covering certain
sections of the new Title 7, Avon Development Code
Discussion: Sally Vecchio presented an overview of New Development Code and its
associated sections. She overviewed the creation of the General Standards section,
highlighting the specific Director, Fees, Cost Recovery, Relationship to the Comprehensive
Plan, and the Applicability sections.
Commissioner Prince questioned how the hourly rates were established. Sally Vecchio
responded that they have remained what has been used in the past.
Commissioner Green clarified the question to specifically ask how the rates were created
and what they were based upon. Jared Barnes and Sally Vecchio commented that the rates
were based on what the Town pays their employees per hour not including benefits, etc.
Commissioner Green questioned how the fees were derived and what is included in the
initial fees.
Staff responded that Pre -Application Conferences are included, but everything else is
billable. Staff did determine that only charging an hour of staff time per PZC meeting would
be a justified amount.
The Commissioners continued to question the specifics of how the billable fee and deposit
would function on different types of applications. They also questioned how this new billable
hour program would limit applicants who routinely come back to the PZC multiple times.
The Commissioners also questioned the combination of the Sketch and Final Design review
processes and how those fees have been adjusted.
Sally Vecchio discussed the transition to the New Code, by highlighting the minimal number
of the applications that would fall under this scenario.
Sally Vecchio continued discussing the Relationship to the Comp Plan and the associated
documents that were provided at the meeting. Sally Vecchio also discussed the
Development Review Authorities. She outlined the specific procedures that are reviewed by
the Staff and the PZC.
The Commissioners questioned how §7.04090(bx1) works and legitimate requested
modifications to the Comp Plans and sub area plans. Commissioner Green questioned the
term "Market Conditions" and what that meant so the PZC can enforce the language
outlined.
Larry Brooks questioned the term market condition and its meaning. He stated that it does
inherently include sales tax impact, but he challenged the PZC members to look beyond the
sales tax numbers to the overall long term vibrancy of the town and how the proposals relate
to the longer term market conditions of the Town.
Commissioner and Staff dialogue ensued regarding the inclusion of the term "current" and its
relationship to the term "market conditions".
Sally Vecchio also discussed Non -Conforming Uses. Jared Barnes commented on the
additional Town Center language provided during the Land Code update.
Staff and the Commissioners discussed hypothetical examples of when this would come into
play and when it wouldn't apply.
The Commissioners questioned the definitions of Kitchen and why there are multiple
definitions and how each correspond to one another. Staff and the Commissioners
dialogued how these definitions have been used in the past, how they relate to the
definitions of dwelling unit as well as accommodation unit.
The Commissioners questioned examples of applications that have been reviewed in the
past and how they would relate to the definitions of Dwelling and Kitchen.
Commissioner Struve questioned the removal of the definition of Lodge. Jared Barnes
responded that the Short Term Overlay Zone District is now being used in replacement of
the term Lodge.
Commissioner Anderson questioned the definition of Access Grade and suggested the
removal of the words 'edge of asphalt.' Jared Barnes responded that Staff would look into
the definition to make sure it was clear when each type of measurement was used.
Sally Vecchio briefly discussed the Flow Charts and highlighted the new processes
The Commission discussed the referral period and questioned how the PZC is included in an
upfront "Sketch Design" style review. Staff responded that the PZC would be included at
that time and briefly discussed the overall timeline that would occur for referrals.
Commissioner Patterson questioned the timeframes and the use of business days versus
calendar days.
Action: Due to the nature of the Agenda Item no action was necessary
VI. Adjourn
The meeting was adjourned at 7:20 pm.
Guy PAWson, Chairperson
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Scott Prince, Secretary