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PZC Minutes 04-15-2003 (2).i - -`1; . Minutes of Planning & Zoning Commission April 15, 2003 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 pm. II. Roll Call All current Commissioners were present. III. Additions and Amendments to the Agenda There were two amendments to the agenda. Section #IX, Sketch/Final Design Plan, Lot 10A, Block 2, Wildridge Subdivision, 2877 O'Neal Spur, and Section #X, Item B, Lot 16, Block 1, Eaglebend Subdivision, 4040 Eaglebend Drive, were moved to consent agenda. There were no additions to the agenda. IV. Conflicts of Interest Chairman Evans disclosed a conflict of interest with Section #VI, Item A, Lot 13, Block 1, Benchmark at Beaver Creek Subdivision, 411 Metcalf. There were no other conflicts of interest. V. Consent Agenda Commissioner Him motioned for the approval of the Meeting Minutes from the April 1, 2003, Planning & Zoning Commission meeting be approved; Sketch/Final Design Plan approval for Lot 10A, Block 2, Wildridge Subdivision, 2877 O'Neal Spur, and Sketch Design Approval for Lot 16, Block 1, Eaglebend Subdivision, 4040 Eaglebend Drive, on the consent agenda, be approved. Commissioner Smith seconded the motion. The Consent Agenda passed unanimously. PUBLIC HEARING VI. Special Review Use Application A. Lot 13, Block 1, Benchmark at Beaver Creek Subdivision 411 Metcalf Road "Fiasco" — Bar/Tavern Owner: Dave Svabik Resolution No. 03-07 Applicant has requested the tabling of this item for a future meeting. Public hearing closed. Commissioner Didier motioned to table the Special Review Use Application for Lot 13, Block 1, Benchmark at Beaver Creek Subdivision and Commissioner Smith seconded. All commissioners were in favor and the motion passed unanimously to table the application. Chairman Chris Evans returned to chair. VII. PUD Amendment A. Tract B-1, Block 2, Benchmark at Beaver Creek Subdivision 220 Chapel Place Chapel Square PUD Amendment — Wal-Mart Expansion Applicant: EXWMT, LLC (Traer Creek LLC) Resolution No. 03-08 The developers of the Village at Avon are proposing a PUD Amendment to the Chapel Square to increase the existing Wal-Mart space by an additional 12,000 square feet. It was contemplated in the Chapel Square PUD. Staff is recommending approval to insure the economic vitality of East Avon and to allow the developer to comply with his requirements of his annexation and development agreement. Staff recommends the approval of Resolution 03-08 with the three specific recommendations as presented in their report so that the space does not remain vacant when the new Wal- Mart is opened. The public hearing has opened. Tim Lhosa of Zehren and Associates, representing applicant, Traer Creek, provided details to the proposal. Currently there exists 57,175 sq ft, which includes an existing second floor mezzanine and entryway, however the PUD listed 53,300 sq ft in the existing structure. We are proposing the removal the second floor mezzanine and the entry which totals 4,900 sq ft and putting a 12,000 square feet addition to the west side of the building. Negotiations are currently underway with three retailers for this space. The entire Chapel Square PUD consists of Tracts A, B-1 and B-2. A slight increase in sign coverage. The Chapel Square PUD contemplated about a 9,390 sq ft addition to the buildings and a 12,000 sq ft addition is being proposed with the elimination of 4,900 sq ft. It is felt that there will be no impact on parking. Minutes o/ P&Z Meeting April 15, 2003 Page 2 t,: . Chairman Evans opened the discussion to public comment. No comment was voiced. PUBLIC HEARING CLOSED Commissioner Karow voiced the acknowledgement of the time restraints for the commencement of construction and the issuance of the building permit. Shane Bohart, Traer Creek, approached the podium to discuss the restrictions on time and believed 120 days would be more acceptable but the 90 could work as it is only for core and shell. Staff believed that 90 days would work for the time they proposed. The additional square footage would only be built if the space is tenanted and documents are in hand. Commissioner Karow moved to approve motion of the Chapel Square PUD Amendment for Tract B-1, Block 2, Benchmark at Beaver Creek Subdivision with all conditions as presented in Resolution 03-08. Commissioner Him seconded the motion and the motion carries unanimously. VIII. Variance Application A. Lot 20, Block 2, Benchmark at Beaver Creek Subdivision 48 Beaver Creek Boulevard Vista Restaurant — Lunch Hours Applicant: Janine Glennon Resolution No. 03-09 Staff gave presentation regarding the variance history and parking situation. Two restaurants exist on this site, Benchmark Plaza. Staff recommended approval of Resolution 03-09 with the three conditions as listed in the Staff Report. No comments were provided by the public or the applicant. Chairman Evans closed the Public Hearing. Commissioner Karow moves to approve Resolution No. 03-09 based on the findings as they are presented in the Resolution. Commissioner Smith seconded and the motion passed unanimously. XI. Sketch/Final Design Plan A. Lot 10A, Block 2, Wildridge Subdivision 2877 O'Neal Spur Single Family Residence Owner: Mike & Dave Dantas Applicant: Kate O'Connor Moved to Consent Agenda Minutes of P&Z Meeting April 15, 2003 Page 3 • -c X. Sketch Design Plans A. Lot 22, Block 2, Benchmark at Beaver Creek Subdivision 220 Chapel Place Wal-Mart Building Expansion Applicant: EXWMT, LLC (Traer Creek LLC) The Applicant is proposing three new entrances to the existing Wal-Mart building. Staff recommends approval with conditions as outlined in the Staff Report and some of the details will be provided at Final Design. Sidewalk consistency in front of the building was an issue with Staff and stated in report. Engineer had concerns with curb detail. Pedestrian flow is a Staff concern. Applicant presented the movement of the entryways to accommodate each store. Commissioner Karow addressed the signage square footage and Staff believes that Applicant will probably be coming in for variance to the Master Sign Program. Distance of expansion on the west to street was discussed. Designs of the windows were proposed to accommodate retail establishments and with a particular tenant in mind. Commissioner Him voiced concern regarding the lack of signage symmetry. Commissioner Smith agreed with Commissioner Him that the stone columns could serve a more practical style. Chairman Evans gave a brief history of the remodel of the facade and how the buildings were to be tied together with Chapel Square. However, claiming financial hardship had the original owner defaulted on his obligations for the fagade per agreements and that it would be dealt with upon the renovations of the Wal-Mart when the new Wal-Mart opened for business. Chairman Evans discussed the sidewalk for pedestrian usage and friendliness. Sharing the arched look as opposed to flat look to follow symmetry would be desired. Shane Bohart recommended a walk through of the site. Commissioner Him recommended approval for Sketch Design Plans with conditions 1-5 as noted. Commissioner Karow seconded the motion. The Motion passed unanimously. B. Lot 16, Block 1, Eaglebend Subdivision 4040 Eaglebend Drive Duplex Residence Owner: Todd Grztwinski Applicant: Eric Johnson (Architect) Moved to Consent Agenda. XI. Other Business Minutes of P&Z Meeting April 15, 2003 Page 4 .—,c Revised Landscaping Design Guidelines Resolution No. 03-06 Tambi Katieb presented the final version of the guidelines with revisions to the recommended plant list. Commissioner Smith motioned to approve Resolution No. 03-06 with Commissioner Him seconding. All commissioners were in favor and the motion carried unanimously. Farewell to Commissioner McClinton. VII. Adjourn Commissioner Mc Clinton made a motion to adjourn, with Commissioner Him seconding. The motion is approved unanimously. The meeting was adjourned at 7:00 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Andrew Karow Vice Chairman &V,— Secretary F1PIanning & Zoning CommissionVAinutesl2003104l5O3.doc Minutes of P&Z Meeting April 15, 2003 Page 5