TC Packet 11-17-2016
TOWN OF AVON SPECIAL MEETING
THURSDAY - NOVEMBER 17, 2016
MEETING BEGINS AT 5:00 PM
AVON TOWN HALL, ONE LAKE STREET
_______________________________________________________________________________
MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS.
1. CALL TO ORDER & ROLL CALL
2. NEW COUNCIL SWEARING IN AND ELECTION OF OFFICERS
2.1. READING THE NAMES OF NEWLY ELECTED COUNCIL MEMBERS (TOWN CLERK DEBBIE HOPPE)
2.2. SWEARING IN AND SEATING OF NEW COUNCIL MEMBERS (TOWN CLERK DEBBIE HOPPE)
2.3. ELECTION OF MAYOR AND MAYOR PRO TEM
2.3.1. ROLL CALL OF NEW COUNCIL (TOWN CLERK DEBBIE HOPPE)
2.3.2. NOMINATE AND ELECT A TEMPORARY CHAIRPERSON
2.3.3. NOMINATE AND ELECT MAYOR
NOMINATIONS
STATEMENTS BY NOMINEES
BALLOT VOTING
READING OF BALLOTS (TOWN CLERK DEBBIE HOPPE)
2.3.4. NOMINATE AND ELECT MAYOR PRO TEM
NOMINATIONS
STATEMENTS BY NOMINEES
BALLOT VOTING
READING OF BALLOTS (TOWN CLERK DEBBIE HOPPE)
3. ADJOURNMENT
A MAJORITY OF TOWN COUNCIL IS EXPECTED TO ATTEND A RECEPTION
AT VIN 48 AFTER THE MEETING
TOWN COUNCIL REPORT
To: Honorable Mayor and Avon Town Council
From: Debbie Hoppe, Town Clerk
Date: November 16, 2016
Agenda Topic: Election of Mayor and Mayor Pro Tem
OVERVIEW:
This memorandum describes the process for election of the Mayor and Mayor Pro-Tem positions.
PROCESS:
1. A Chairperson is selected by the Council. The Chairperson may be a member of Council or any
other person.
2. The Chairperson does roll call.
3. Nominations are taken by the Chairperson for the position of Mayor, including the opportunity
for self-nomination.
4. Each candidate then has time to speak about his/her interest in being Mayor.
5. After remarks are concluded, time is allowed for a question and answer session for each of the
nominees by the entire Council, including the nominees asking questions of each other.
6. Council members then vote on a paper ballot provided by the Town Clerk, which indicate the
name of the person voting and his/her vote. The ballots are collected and read out loud by the
Clerk, announcing the name of the person voting and his/her selection.
7. If there is tie, the vote is repeated.
8. The same process is followed for the selection of the Mayor Pro-Tem position.
DUTING OF THE MAYOR AND MAYOR PRO-TEM:
The Avon Home Rule Charter sets forth the election of the Mayor and Mayor Pro-Tem and duties as
follows:
Section 4.3 Election of Mayor and Mayor Pro-Tem – The Mayor and Mayor Pro-Tem shall be elected from
amongst the duly elected Council members by the concurring vote of four (4) Council members at its
first organizational meeting held after final certification of the election results after each regular
municipal election or as soon as practical after a vacancy of the position of Mayor or Mayor Pro-Tem
occurs. Any vacancy of the position of Mayor or Mayor Pro-Tem shall be filled in accordance with the
procedures in this Section. (Ord. 11-13 §3)
Section 4.4 Mayor and Mayor Pro-Tem - Powers and Duties – The Mayor shall preside at meetings of
Council and shall exercise such powers and perform such other duties as are or may be conferred and
imposed upon him by this Charter or the ordinances of the Town. The Mayor shall have the power to
vote on all matters in accordance with procedures adopted by Council by motion or resolution. The
Mayor shall be recognized as the head of the Town government for all ceremonial, dignitary and legal
purposes and he shall execute and authenticate legal instruments requiring his signing as such official.
In the absence or disability of the Mayor, the Mayor Pro-Tem shall preside at meetings of Council and
shall have all powers and duties of the Mayor. (Ord. 11-13 §3) C-9
Section 4.5 Acting Mayor – In the absence or disability of the Mayor and Mayor Pro-Tem, the Council
may appoint by motion a Council member to serve as the Acting Mayor at such meeting who shall
preside at the meeting and shall have all powers and duties of the Mayor as regards final actions taken
by Council at such meeting.