TC Packet 08-23-2016 TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 23, 2016
REGULAR MEETING BEGINS AT 5:00 PM
AVON TOWN HALL, ONE LAKE STREET
REGULAR MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER & ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
4. WORK SESSION
4.1. REVIEW AND DIRECTION ON REVENUE PROJECTIONS FOR THE 2017-18 BUDGET AND ALLOCATION TARGET OF
UP TO $205,000 FOR COMMUNITY GRANTS (ASSISTANT TOWN MANAGER SCOTT WRIGHT &
EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
4.2. REVIEW OF 2017 COMPENSATION PROGRAM, INCLUDING PERSONNEL SALARIES AND HEALTH CARE RESERVES
AND PREMIUMS
(ASSISTANT TOWN MANAGER SCOTT WRIGHT & HUMAN RESOURCES DIRECTOR LANCE RICHARDS)
5. ACTION ITEMS – CONSENT AGENDA
5.1. APPROVAL OF RESOLUTION 16-22 SUPPORTING THE GRANT APPLICATION FOR A LOCAL PARKS AND OUTDOOR
RECREATION GRANT FROM THE STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND AND
CERTIFYING MATCHING FUNDS FROM THE CAPITAL PROJECTS FUND FOR THE CONSTRUCTION OF
DESTINATION JUMP, SPLASH, LEARN – A NEW PLAYGROUND IN AVON, COLORADO
(RECREATION DIRECTOR JOHN CURUTCHET)
5.2. APPROVAL OF THE AUGUST 9, 2016 MINUTES (TOWN CLERK DEBBIE HOPPE)
6. WRITTEN REPORTS
6.1. MONTHLY FINANCIALS REPORT (BUDGET ANALYST KELLY HUITT)
6.2. GIFT REPORTING – 2016 BEAVER CREEK RODEO GIFT BAGS
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. MAYOR & COUNCIL COMMENTS
9. TOWN MANAGER UPDATE
_______________________________________________________________________________
MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS.
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TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 23, 2016
REGULAR MEETING BEGINS AT 5:00 PM
AVON TOWN HALL, ONE LAKE STREET
10. EXECUTIVE SESSION
10.1. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE PURCHASE, ACQUISITION, LEASE, TRANSFER, OR
SALE OF REAL, PERSONAL, OR OTHER PROPERTY INTEREST UNDER C.R.S. §24-6-402(2)(A) AND TO
DETERMINE POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING
STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E)
CONCERNING CONSERVATION OF CERTAIN TOWN OWNED PROPERTY
10.2. EXECUTIVE SESSION FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24-6-402(2)(B) AND TO
DETERMINE POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING
STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E)
CONCERNING EAGLEBEND AFFORDABLE HOUSING
10.3. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING
NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) IN REGARDS TO A PUBLIC-PRIVATE PARTNERSHIP
10.4. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING
NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) IN REGARDS TO EVENT FUNDING
11. ADJOURNMENT
_______________________________________________________________________________
MEETING AGENDAS & PACKETS ARE FOUND AT: HTTP://WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK DEBBIE HOPPE AT 970-748-4001 OR EMAIL DHOPPE@AVON.ORG WITH ANY SPECIAL REQUESTS.
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1
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Scott Wright, Asst. Town Manager
Meeting Date: August 9, 2016
Agenda Topic: Review and Direction on Revenue Projections for the 2017-18 Budget and
Allocation Target of Up to $205,000 for Community Grants
The following are staff’s comments and recommendations regarding tax revenue trends and
projections and increases in certain fees. Early observations, discussion and direction allow staff to be
proactive during our budget development.
A PowerPoint presentation will be provided during the budget work session.
Tax Revenues
Property Taxes
Although the preliminary certification of values has not yet been received (anticipated receipt date is Aug. 25) this is not a revaluation year so assessed values are only expected to grow based on new construction.
Most new construction outside of the Town Center West Urban Renewal Plan area has
been residential construction in Wildridge and Mountain Star.
Assessed values for residential property are only assessed at a rate of 7.96%. Therefore, total assess values are only projected to increase by one percent (1%) or $17,461, which is
the 5-year average of new construction for the Town.
In 2015, a revaluation year, total assessed values grew by 16.9%. The projected growth in
assess values for 2017 is 20%. The increase in projected 2018 property tax revenues based on this projection is $349,220.
Sales Tax
Key indicators of sales tax include the following: o Total sales tax for 2016 is up 3.77% YTD through May over the previous year.
However, 2015 included very large collections sales tax collections in January and
February due to the 2015 Alpine World Championships. Given this anomaly,
normal sales tax collections are actually showing to be up approximately 10.8%
year-to-date. o The top ten sales tax payers representing 50.48% of total sales tax collections are
collectively up 8.95% over last year.
o New sales tax licensees are helping drive the Town’s sales tax growth,
representing $156,533 in new taxes, or 4.73% of total sales taxes collected YTD.
Projections o Staff recommends a 4% projected rate of growth for sales tax for both 2017 and 2018. There is no change in this projection from the previous year. However, this
projected growth will be calculated on a revised base to reflect the loss of Sports
Authority. Sports Authority has consistently been one of the top 5 sales tax payers
in the Town. Our sales tax projections for the remainder of 2016 and 2017 take
into consideration the loss of these revenues. o Based on sales tax collections through May, a decrease of $31,471 in estimated
revenues for 2016 and a decrease of $257,834 for 2017 are necessary.
o Using the revised 2017 base, a 4% growth factor, and project additional revenues
from the new hotel being developed on Lot B, staff projects an additional
$451,290 in sales tax revenues for 2018 over the 2017 year.
Accommodations Tax
Key indicators of accommodations tax include the following:
o Total accommodations tax is up 14.26% YTD through May over the previous
year. o Both January and February, 2016 exceeded those months in the previous year,
even with the 2015 AWSC occurring.
o Accommodation taxes collected at the Riverfront Lodge and Spa are up 20.9%
through May. o Compliance efforts for short-term rentals are increasing those revenues, even though they represent a small percentage of total accommodation taxes.
o DestiMetrics statistics indicate that room rates for Avon lodges are at the lower
end compared to other mountain ski towns. This indicates a continuing growth
trend in accommodation tax revenues is possible even without additional room
nights.
Projections
o Based on the current YTD increase over 2015, and assuming the same level of
collections for the remainder of the year as in 2015, the projected increase for
2016 is 7.5%. This results in an increase of $93,911 over the current 2016 budget. o Staff recommends a projected rate of growth of 6% for 2017 and 2018. This results in an increase in accommodations tax revenues of $72,968 and 77,346 for
2017 and 2018, respectfully.
Building Fees
Building fees are being reviewed to ensure that these fees cover costs. The proposed cost recovery methodology is that building permit fees, plan check fees and contractor’s fees
together should cover a rolling 5-year average of 100% of the Community Development
Department’s building inspection division budget, and 20% of its planning division
budget.
Year-to-date, building fees are $5,152 over the budget of $176,500 for permit fees, plan check fees and contractors fees. This amount is on par with years of similar normal
activity. That being said, we are now aware of two additional development projects
coming online in either late 2016 or 2017 – the Basecamp development, and the new hotel
on Lot B. These new projects will generate approximately $300,000 in additional
building fees. As we get closer to understanding their building schedules, staff will make a decision as to which year to include these additional revenues.
Capital Projects – Real Estate Transfer Tax
Real estate transfer tax revenues are up 23% through June compared to the same time period for the previous year, and up $220,959 compared to the budget through June 2016.
2016 revenues are budgeted at $2,100,000 which reflects the average RETT collections
for the past couple of years.
Staff will continue to monitor the volume of RETT transactions and before the final
budget may recommend increasing the estimated revenues by $100,000 for both 2017 and 2018 based upon the volume of sales and the general increase in market values in Avon.
Fee Recommendations
Fleet Maintenance The past year has been a challenging one for Fleet Maintenance. New Fleet Director Rego Omerigic
has been busily reviewing fleet operations and staffing which we are optimistic will result in a more
efficient fleet operation.
Fleet shop rates are intended to cover the salaries and benefits of our fleet staff. In 2015, cash used in operations totaled $108,820. It is staff’s objective to reduce this figure to a breakeven point by
ensuring the efficiency of our mechanics and working to increase the volume of third-party business.
The third leg of the stool is to periodically adjust shop rates to cover real operating cost increases, yet
ensure competitiveness with the private market.
Rates
Current Rates = $107/hr. for light duty vehicles and $116/hr. for heavy duty vehicles.
The Town annually compares rates to private shops in order to stay competitive. A recent
survey of regional private shops produced an average of $123.5/hr. for light duty and
$128/hr. for heavy duty.
Based on this survey staff proposes to increase 2017 shop rates by $3 per hour to $110 for
light duty and $119 heavy duty vehicles. These rates still allow the Town to remain
competitive by maintaining a lower than average rate for both vehicle types. These rates
represent approximately 90% of the market average.
The increase in rates will translate into approximately $73,203 in additional revenue for 2016
There are no shop rate increases being contemplated for 2018.
A parts mark-up was approved in 2016 to increase from 15% to 20%. The Town
Manager deferred this increase for 2016. The increase will be instituted beginning
January 1, 2017.
Avon Recreation Center Admission Fees Staff proposes to increase resident monthly passes by the following amounts. Please see Attachment
#1 for detail regarding the Recreation Director’s market research, historical data and service level
improvements and upgrades supporting this recommendation.
Allocation Target of Up to $205,000 for Community Grants
See Attachment #2 – Community Grant Program
Attachments:
Attachment #1 – Recreation Center Pass Rates Memo
Attachment #2 – Community Grant Program
Pass Type 2016 Cost Proposed 2017 fee structure
Adult Resident 1 Month $49.00 $56.00
6 Month $259.00 $294.00
1 Year $447.00 $516.00
Family Resident
1 Month $96.00 $118.00
6 Month $502.00 $576.00
1 Year $866.00 $1,000.00
Buddy Resident
1 Month $45.00 $52.00
6 Month $238.00 $270.00
1 Year $415.00 $475.00
Youth/Senior Resident
1 Month $31.00 $37.00
6 Month $155.00 $186.00
1 Year $268.00 $300.00
ATTACHMENT #1
RECREATION CENTER PASS RATES
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: John Curutchet, Director of Recreation
Date: August 1, 2016
Re: Recreation Center Pass Rates
Background
Staff completed a market research effort and collected historical data this year to determine the need for any
cost adjustments to Recreation Center admission fees. Fee structure information was gathered from recreation
centers in Summit County, Glenwood Springs, Gypsum and the Westin Athletic Club. Staff found that most
recreation centers have a fee structure similar to ours that differentiates fees for residents and non-residents.
The separation in resident/non-resident monthly fees of our regional facilities averaged $11.00, while the Avon
Recreation Center cost differential for monthly resident versus non-resident is $27.00. Our non-resident monthly
pass is currently set at $76.00. That amount is on average, 68% higher than the regional recreation centers that
we studied, however, does represent a competitive value locally. The current resident monthly pass fee at the
Avon Recreation center is $49.00, which does align with our regional recreation centers; however the rate is 63%
lower than our nearest health club option, The Westin.
Our historical data research concluded that our resident pass rates have not been adjusted since 2008. Staff
found that our nearest local option, The Westin makes a general practice of raising rates annually, while our
regional recreation and fitness providers conduct small percentage adjustments every 2-3 years.
Summary
Staff concluded that our focus should be to remain competitive in the local market, while representing a fee
structure that is consistent with other regional providers. Staff believes the non-resident pass rates remain a
good value in the local market, but our resident pass rates have been determined to be low, and should be
considered for upward adjustment. An increase in resident pass rates will decrease the gap in cost difference
between resident and non-resident fees, while remaining a great value in the local market. See proposed 2016
rate structure, (Attachment A).
Staff Recommendation
Since the last pass rate adjustment eight years ago, the Recreation Center has undergone many improvements,
and has increased our amenities significantly. Staff is confident that the numerous upgrades and additions to
Recreation Center amenities will be perceived as reasonable to warrant an increase to fees. Staff recommends
that Council approve the adjustment to Avon Resident pass rates based upon the following considerations:
• Addition of a 1,600 square foot free weight room with increased equipment options
• Addition of a wellness studio for increased yoga and a premier Tai Chi program
• Addition of a professional bouldering wall from Eldorado Climbing Walls
• Refurbished water slide, addition of tumble buckets, spray cannon and waterfall to the aquatics area
• Upgraded locker rooms with top tier tile and vanity fixtures enclosed by new frosted glass doors
• Upgraded reception area including a redesigned, and more welcoming front desk
• Upgraded lobby with new furniture, artwork, and flooring that invokes a relaxing and inviting “living
room” feel
• Free Wi-Fi added to the Recreation Center
Page 2
Attachment A
Proposed 2017 Avon Pass Rate Structure
Pass Type
2016
Cost
Proposed
2017 fee
structure
Adult Resident
1 Month $49.00 $56.00
6 Month $259.00 $294.00
1 Year $447.00 $516.00
Family Resident
1 Month $96.00 $118.00
6 Month $502.00 $576.00
1 Year $866.00 $1,000.00
Buddy Resident
1 Month $45.00 $52.00
6 Month $238.00 $270.00
1 Year $415.00 $475.00
Youth/Senior Resident
1 Month $31.00 $37.00
6 Month $155.00 $186.00
1 Year $268.00 $300.00
ATTACHMENT #2
COMMUNITY GRANT PROGRAM
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Preston Neill, Executive Assistant to the Town Manager
Date: August 9, 2016
Agenda Topic: Allocation target of up to $205,000 for the 2017 Town of Avon Community Grant
Program
SUMMARY:
On June 14, 2016, in preparation for the release of application materials for the 2017 Town of Avon
Community Grant Program, the Town Council reviewed and amended the procedures for solicitation,
evaluation and funding.
One of the refinements was the elimination of applicant presentations before Council. Instead,
funding recommendations from the Ad Hoc Review Committee will be incorporated into the annual
proposed budget and subject to approval during the annual budget process. Also, Council agreed to
set a maximum amount of money for community funding that the Ad Hoc Review Committee’s
funding recommendations shall not exceed. The purpose of this memorandum is to request Council
approval, by motion and vote, of a “not to exceed” amount for community funding.
A funding history chart that includes several other municipalities has been prepared below:
RECOMMENDED MOTION:
“I move to allocate up to $205,000 for community funding that the Ad Hoc Review Committee’s
funding recommendations shall not exceed.”
Page 1 of 2
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Scott C. Wright, Assistant Town Manager
Lance J. Richards, Human Resources Director
Meeting Date: August 23, 2016
Agenda Topic: Work Session – Review of 2017 Compensation Program, including Personnel
Salaries and Health Care Reserves and Premiums
ACTION BEFORE COUNCIL
Direction for budgeting personnel salaries and Health Care Reserves and Premiums for 2017 and 2018
budgets
DISCUSSION
PERSONNEL SALARIES:
The Salary Step Program, launched in January, 2014, will have been in place for three years in
January, 2017. The step program is designed to reflect the increasing value of an employee over time
and provides a structure for employees to progress through the range and reach the top of his or her
range at the same time that they achieve full proficiency in their job. Since implementation, the
program, coupled with the 360 annual performance evaluations has been fully accepted by
employees and we have been successful in competitive hiring as well as employee retention.
A salary market survey was completed in June and July comparing Avon’s salary ranges to close
market comparators: Town of Vail, Town of Breckenridge, and, in select instances, to the City of
Steamboat Springs. We did not include Eagle County this year, due to their implementation of a new
broad-banding construct. Their new structure created salary ranges based upon numerous
aggregated County positons, which then often times greatly exceeded a comparable range for
Avon’s specific positions. For recreation positions, the Western Eagle County Metropolitan
Recreation District (WECMRD), the Town of Breckenridge and the Town of Silverthorne were used
for the market analysis.
The market research results were then used to adjust salary ranges. On average, 2017 salary ranges
shifted 1.32% higher for the minimum steps and 3.29% higher for the maximum steps. The resulting
projected salary cost will be $5,953,618, which reflects an increase of $207,073 over 2016, or 3.60%.
This increase includes market adjustments and step increases, but does not yet include the addition
of a head swim coach in the headcount for 2017.
By comparison, in 2016, the final amended salary budget was $5,606,475, which included an increase
of $188,848 over 2015, or roughly 3.37%. This increase reflected market adjustments and annual
performance step increases. That increase did not include the approved net addition, pro rata, of
Page 2 of 2
three fulltime headcount (HR Director, Transit Wash Bay Operator, and Transit Supervisor), which
totaled an additional $185,685 in 2015.
The projected salary budget for 2018, based on the annual performance step increase and a 2%
market adjustment is anticipated to be 5.88%.
HEALTH INSURANCE:
For our health care coverage (as of July 31, 2016) the Town has an Accumulated Reserve Pool of
$887,482 and Net Claims Paid YTD of $482,619. This represents a YTD Loss Ratio of 54%. As Council is
aware, we budget for a Loss Ratio of 85%. If this ratio can be reasonably maintained over the final
five months, and we do not incur multiple catastrophic claims, our Reserves should be sufficient so
that no increase to employee- or Town-paid premiums for 2017 will be needed.
It is tenuous at best to project health care costs for 2018. Our experience and loss ratios (which
reflect costs and utilization) in 2015 and thus far in 2016 have been far more favorable than broader
markets, as well as Eagle County. We feel it is reasonable to assume that per capita health care costs
in Eagle County will continue to increase. As these health care costs themselves continue to outpace
inflation, it’s difficult to foresee the Town holding premiums flat for three consecutive years. That
said, based on current broader market increases, it would be prudent to anticipate a 6% increase to
Reserve Pool contributions (both employee and Town) for 2018.
ATTACHMENT
RCI Aggregate Monthly Report as of July 31, 2016
Plan Year:January 1, 2016 through December 31, 2016
Reinsurer:IOA Re/Compantion Life Ins Co
Benefits Covered:Medical, Pharmacy
Month
Monthly
Aggregate
Attach. Point
Accum Aggregate
Attach. Point
Medical Claims
Paid RX Claims Paid Vision Claims Dental Claims
Total Claims
Paid
Dental, Vision,
STD Non-Cov
Aggregating
Deductible Net Claims Paid
Accum. Net
Claims Paid Loss Ratio
YTD Loss
Radio
Cost Per
Emp/Per
Month
Jan 125,354$ 125,354$ 43,658$ 14,520$ 5,605$ 12,867$ 76,649$ 18,472$ 58,177.68$ 58,178$ 46%46%912.49$
Feb 125,354$ 250,708$ 41,739$ 15,702 625 12,491 70,557 13,116$ 57,440.23$ 115,618$ 46%46%839.96$
Mar 126,660$ 377,368$ 74,635$ 16,394 3,145 11,064 105,238 14,209$ 3,015 88,013.76$ 203,632$ 69%54%1,223.70$
Apr 124,922$ 502,290$ 57,245$ 17,917 878 9,135 85,175 10,013$ 4,157 71,004.90$ 274,637$ 57%55%1,002.06$
May 130,788$ 633,078$ 36,587 10,787 399 8,999 56,772 9,398$ - 47,374.62$ 322,011$ 36%51%637.89$
Jun 126,007$ 759,085$ 82,793 15,859 3,154 12,051 113,857 15,205 1,038 97,613.54$ 419,625$ 77%55%1,339.49$
Jul 128,397$ 887,482$ 61,189 11,145 2,252 13,072 87,659 15,324 9,340 62,994.72$ 482,619$ 49%54%1,007.57$
Aug
Sept
Oct
NovDec
TOTALS 397,846$ 102,323$ 16,057$ 79,680$ 595,906$ 95,737$ 17,550$ 482,619$
Month Single COBRA-Single Family COBRA-Family Total Emp Total Lives
Jan 17 2 64 1 84 222
Feb 18 1 64 1 84 223
Mar 19 2 64 1 86 226
Apr 19 2 63 1 85 224
May 21 1 66 1 89 234
Jun 19 1 65 0 85 225
Jul 20 1 66 0 87 230
Aug
Sept
Oct
NovDec
TOTALS 133 10 452 5 600 1584
TOWN OF AVON
Aggregate Monthly Report
These numbers are subject to change at the end of the plan year when all adjustments and plan provisions have been resolved.
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: John Curutchet, Director of Recreation
Date: August 23, 2016
Agenda Topic: Approval of Resolution 16-22 Supporting the Grant Application for a Local Parks and
Outdoor Recreation Grant from the State Board of the Great Outdoors Colorado
Trust Fund and Certifying Matching Funds from the Capital Projects Fund for the
Construction of Destination Jump, Splash, Learn – A New Playground in Avon,
Colorado
ACTION BEFORE COUNCIL
Action Resolution 16-22, which has been revised to include standard provisions required by GOCO for all
grant applicants. The item has been placed on the Consent Agenda recognizing that a full presentation was
provided by Town staff and our consultants at the August 9, 2016 meeting and unanimous motion was
made at the time in support of the project and funding shares.
PROPOSED MOTION
“I move to approve the revised Resolution 16-22 Supporting the Grant Application for a Local Parks
and Outdoor Recreation Grant from the State Board of the Great Outdoors Colorado Trust Fund and
Certifying Matching Funds from the Capital Projects Fund for the Construction of Destination Jump,
Splash, Learn – A New Playground in Avon, Colorado.”
BACKGROUND
In 2015, the Town released a Request for Proposals for the design and construction of a new playground in
Nottingham Park. Three of the five proposals were selected for interviews, and the team from Churchich
Recreation was chosen as the contractor. Staff worked with the Churchich group on an extensive public
outreach effort to extract public feedback and narrow the design scope to meet the desires of our
community. Staff also worked with the Town Planning and Zoning Commission to further scour design
details and gather feedback. Recently, staff worked with the Churchich team to analyze the two final
design concepts and to reach consensus on which concept best fit the desires expressed by the Avon
community.
Town staff and the Churchich team are confident that Avon should be a highly rated project for a GOCO
grant for the construction of the new playground, however, an award cannot be guaranteed. Critical
milestones include:
• Avon Town Council approving the resolution to proceed with the grant application and to certify
matching Capital Project funds; a requirement of the application
• November 2016: GOCO grant application completed and submitted
• February 2017: notice of award of the GOCO grant
• May 2017: demolition of existing playground and construction of “Destination Jump, Splash, Learn.”
A signature playground in Nottingham Park
Maximum GOCO grant funds available for the playground project: $350,000. The adopted Five Year Capital
Improvements Plan includes $350,000 marked for the Nottingham Park playground improvements in 2017.
Adoption of the 2017 budget this October is the needed appropriation action for the matching funds, and
the Resolution addresses that expectation.
ATTACHMENT
Resolution 16-22
Page 2
RESOLUTION 16-22
SUPPORTING THE GRANT APPLICATION FOR A LOCAL PARKS AND OUTDOOR RECREATION GRANT
FROM THE STATE BOARD OF THE GREAT OUTDOORS COLORADO TRUST FUND AND CERTIFYING
MATCHING FUNDS FROM THE CAPITAL PROJECTS FUND FOR THE CONSTRUCTION OF
DESTINATION JUMP, SPLASH, LEARN – A NEW PLAYGROUND IN AVON, COLORADO
WHEREAS, the Town of Avon in partnership with the community has completed the design of a
new playground to be located in Harry A. Nottingham Park; and
WHEREAS, the new playground is included in the Town of Avon’s adopted Master Plan for Harry
A. Nottingham Park, a plan which envisions development of the playground to include educational
and interactive play elements with easy access to the natural environment; and
WHEREAS, the new playground has been designed to meet the goals of the Master Plan and, as
such, has been named Destination Jump, Splash, Learn to fully describe the characteristics of the
new structure and interface of play and learning in the park’s natural environment and its small
stream; and
WHEREAS, Destination Jump, Splash, Learn will provide a signature, beautiful and functional
playground for all of Avon’s citizens and especially those who use the park as an integral recreational
place for their families, including those who live and work in Avon and have household incomes
significantly below the State’s median income; and
WHEREAS, the Town has completed a cost estimate of $700,000.00 for Destination Jump,
Splash, Learn; and
WHEREAS, the Town of Avon has requested $350,000.00 from Great Outdoors Colorado to
renovate, enhance and upgrade these Nottingham Park amenities selected through a public process;
and
WHEREAS, the Town of Avon supports the Great Outdoors Colorado grant application for the
Destination Jump, Splash, Learn. And, if the grant is award, the Town of Avon supports the
completion of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO,
THAT:
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SECTION 1: The Town Board of the Town of Avon strongly supports the application and has
appropriated matching funds for a grant with Great Outdoors Colorado.
SECTION 2: If the grant is awarded, the Town Board of the Town of Avon strongly supports
the completion of the project.
SECTION 3: The Town Board of the Town of Avon authorizes the expenditure of funds
necessary to meet the terms and obligations of any Grant awarded.
SECTION 4: If the grant is awarded, the Town Board hereby authorizes the Town Manager to
sign the grant agreement with Great Outdoors Colorado.
SECTION 5: This resolution is to be in full force and effect from and after its passage and
approval.
ADOPTED August 23, 2016, by the Avon Town Council.
By:_______________________________ Attest:___________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
Page 2 of 2
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 9, 2016
AVON TOWN HALL, ONE LAKE STREET
FINAL - Avon Council Meeting 08-09-2016 Minutes Page 1
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:12 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Scott Prince, Megan Burch, Buz Reynolds and Jake Wolf. Matt
Gennett was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning
Director Matt Pielsticker, Recreation Director John Curutchet, Police Chief Greg Daly, Town Engineer
Justin Hildreth, Assistant Town Manager Scott Wright, Fleet Director Rego Omerigic, Transit Director
Jane Burden, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher requested the addition of the following to the agenda:
1. Action to authorize staff to approve the 2016 Slurry Seal Project.
2. Executive Session items to determine positions relative to matters that may be subject to
Negotiations, Developing Strategy For Negotiations, and/or Instructing Negotiators, under C.R.S.
§24-6-402(2)(e) in Regards to Providing Services for a Swim Program; New Road Development,
Concerning a Commercial Development Partnership, and Event Funding.
Council agreed to the additions.
3. PUBLIC COMMENT
Michael Cacioppo and Jackie Anthony commented.
4. ACTION ITEMS
START TIME: 00:22:37
4.1. PUBLIC HEARING SECOND READING OF ORDINANCE 16-16, APPROVING A FRANCHISE AGREEMENT WITH COMCAST
OF COLORADO VII, LLC FOR THE PROVISION OF CABLE SERVICES IN THE TOWN OF AVON
(TOWN ATTORNEY ERIC HEIL)
Mayor Fancher opened the Public Hearing and Jackie Anthony and Michael Cacioppo commented.
Mayor Pro Tem Wolf moved to approve on second and final reading Ordinance No. 16-16 approving a
Franchise Agreement with Comcast of Colorado VII, LLC for the provision of cable services in the
Town of Avon; Councilor Smith Hymes seconded the motion and it passed unanimously by those
present. Councilor Gennett was absent.
4.2. REVIEW AND ACTION ON AN APPEAL OF A DENIAL OF A REAL ESTATE TRANSFER TAX APPLICATION FOR PRIMARY
RESIDENCE EXEMPTION – MALAIDE LLC (BUDGET ANALYST KELLY HUITT)
Councilor Gennett arrived at 5:39 p.m.
Tom Ruemmler, Michael Cacioppo and Peter Buckley commented.
Mayor Fancher moved to approve Mr. Tom Ruemmler’s appeal for the refund of real estate transfer
tax paid in error; Councilor Reynolds seconded the motion and it passed unanimously by those
present.
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 9, 2016
AVON TOWN HALL, ONE LAKE STREET
FINAL - Avon Council Meeting 08-09-2016 Minutes Page 2
5. WORK SESSION
START TIME: 00:53:27
5.1. REVIEW OF OPTIONS AND DIRECTION FOR DEVELOPING A MANAGED PARKING PROGRAM FOR AVON PUBLIC PARKING
SPACES FOR 2016/2017 SKI SEASON (PLANNING DIRECTOR MATT PIELSTICKER)
Nick Antuna, Kristen Pryor, Robin Oldershaw, Ron Tartre, Michael Cacioppo and Jackie Anthony
commented.
5.2. REVIEW OF BOOTING PRACTICES IN AVON AND COMPARABLE COLORADO MUNICIPALITIES FOR DIRECTION
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Nick Antuna, Jeff Lineback, Michael Smith, Andrei Litviakou, Ron Tartre, Chris Doyle, Brian
Hejtmanek, Dave Dantas and Karen S. commented.
6. ACTION ITEMS
START TIME: 00:00:04
6.1. ACTION TO SUBMIT A LETTER TO THE UNITED STATES FOREST SERVICE IN REGARDS TO USFS ROAD 779 (TOWN
MANAGER VIRGINIA EGGER)
Lance Trujillo, Dave Dantas, Louis Boris and Michael Cacioppo commented.
Councilor Reynolds moved to authorize Mayor Jennie Fancher to submit the letter provided in
Attachment A to the United States Forest Service with the following stipulations: 1) In the first
sentence of the third paragraph in the letter, change the word “provide” to “propose”, and 2) Strike
the second sentence of the third paragraph in the letter. Council also approved a motion for the
Town Attorney to evaluate whether the Town can appeal the United States Forest Service’s 2011
decision to close the USFS 7-779 access point to motorized vehicles as part of its “travel
management plan.” Mayor Pro Tem Wolf seconded the motion and it passed unanimously by those
present.
6.2. FIRST READING OF ORDINANCE 16-14, APPROVING CODE TEXT AMENDMENTS FOR PUBLIC FACILITIES AND TOWN
CENTER ZONE DISTRICTS (PLANNING DIRECTOR MATT PIELSTICKER)
MICHAEL CACIOPPO COMMENTED
Councilor Reynolds moved to approve the first reading of Ordinance 16-14, approving code text
amendments for Public Facilities and Town Center Zone Districts with the following stipulation: 1)
strike bullet three of section 2 of the ordinance; Councilor Gennett seconded the motion and it
passed unanimously by those present.
6.3. ACTION ON RESOLUTION 16-22 AUTHORIZING THE SUBMITTAL OF A GOCO GRANT APPLICATION AND CERTIFYING
THE TOWN OF AVON FUNDING MATCH FOR A NEW PLAYGROUND AT HARRY A. NOTTINGHAM PARK (RECREATION
DIRECTOR JOHN CURUTCHET)
Councilor Reynolds moved to approve Resolution 16-22 approving the application for a GOCO
playground grant and matching Town funds from the Capital Projects Fund; Mayor Pro Tem Wolf
seconded the motion and it passed unanimously by those present.
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 9, 2016
AVON TOWN HALL, ONE LAKE STREET
FINAL - Avon Council Meeting 08-09-2016 Minutes Page 3
6.4. FIRST READING OF ORDINANCE 16-17 TO AMEND DRINKING WATER LEASE WITH THE UPPER EAGLE REGIONAL
WATER AUTHORITY (TOWN ATTORNEY ERIC HEIL)
Councilor Smith Hymes moved to approve first reading of Ordinance 16-17 approving the first
amendment to the Ground Lease on Tract P, Benchmark at Beaver Creek, Avon, Colorado; Councilor
Gennett seconded the motion and it passed unanimously by those present.
6.5. ACTION ON RESOLUTION 16 –21 TO AMEND THE 2016 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Councilor Reynolds moved to approve Resolution 16-21, a Resolution summarizing expenditures and
revenues by fund and amending the 2016 Capital Projects Fund Budget for the Town of Avon for the
calendar year; Mayor Pro Tem Wolf seconded the motion and it passed on a vote of 5 to 2. Councilor
Smith Hymes and Councilor Gennett voted no.
6.6. ACTION TO AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT TO RETAIN ARCHITECTURAL AND ENGINEERING
SERVICES FOR THE NEW TOWN HALL (TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to authorize Mayor Jennie Fancher to execute a Professional Service
Agreement for architecture, engineering and price estimating services for the New Town Hall, with
Davis Partnership Architects in the amount of $200,000.00; Councilor Burch seconded the motion
and it passed unanimously by those present.
6.7. CONSENT AGENDA
6.7.1. RESOLUTION 16-23 APPROVING HOLY CROSS ENERGY UNDERGROUND RIGHT-OF-WAY EASEMENT ACROSS
LOT B, BUCK CREEK SUBDIVISION, AVON COLORADO AND TRENCH, CONDUIT AND VAULT AGREEMENT
(TOWN ENGINEER JUSTIN HILDRETH)
6.7.2. APPROVAL OF THE JULY 26, 2016 MINUTES (TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the consent agenda; Councilor Gennett seconded the motion and
it passed unanimously by those present.
7. WORK SESSION
7.1. REVIEW AND DIRECTION ON REVENUE PROJECTIONS FOR THE 2017-18 BUDGET AND ALLOCATION TARGET OF UP TO
$205,000 FOR COMMUNITY GRANTS (ASSISTANT TOWN MANAGER SCOTT WRIGHT/ EXECUTIVE ASSISTANT TO THE
TOWN MANAGER PRESTON NEILL)
8. WRITTEN REPORTS
8.1. GIFT REPORTING – 2016 OUTLAWS & LEGENDS FESTIVAL PASSES
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
9.1. UERWA (COUNCILOR SARAH SMITH HYMES)
9.2. CLIMATE ACTION PLAN STAKEHOLDERS (COUNCILOR SARAH SMITH HYMES)
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 9, 2016
AVON TOWN HALL, ONE LAKE STREET
FINAL - Avon Council Meeting 08-09-2016 Minutes Page 4
9.3. AFFORDABLE HOUSING BOARD (COUNCILOR MEGAN BURCH)
10. MAYOR & COUNCIL COMMENTS
11. TOWN MANAGER UPDATE
12. EXECUTIVE SESSION FOR THE FOLLOWING PURPOSES:
1. To Determine Positions Relative to Matters that may be subject to Negotiations, Developing Strategy
for Negotiations, and/or Instructing Negotiators, under C.R.S. §24-6-402(2)(e) in Regards to the
WinterWonderGrass Festival,
2. To discuss the Purchase, Acquisition, Lease, Transfer, or Sale of Real, Personal, or Other Property
Interest under C.R.S. §24-6-402(2)(a) and to Determine Positions Relative to Matters that may be subject
to Negotiations, Developing Strategy For Negotiations, and/or Instructing Negotiators, under C.R.S. §24-
6-402(2)(e) concerning Conservation of Certain Town Owned Property.
3. For a Conference with the Town Attorney for the Purpose of Receiving Legal Advice under C.R.S. §24-
6-402(2)(b) and to Determine Positions Relative to Matters that may be subject to Negotiations,
Developing Strategy For Negotiations, and/or Instructing Negotiators, under C.R.S. §24-6-402(2)(e)
concerning Eagle Bend Affordable Housing.
4. To Determine Positions Relative to Matters that may be subject to Negotiations, Developing Strategy
For Negotiations, and/or Instructing Negotiators, under C.R.S. §24-6-402(2)(e) in Regards to Providing
Services for a Swim Program; New Road Development, Public-Private Partnerships and Event Funding.
Council convened into Executive Session at 10:48 p.m.
Councilor Prince and Councilor Reynolds left Executive Session at 11:45 p.m.
Executive Session ended at 12:01 a.m.
Council reconvened into regular session at 12:01 a.m.
Council unanimously authorized staff to approve the 2016 Slurry Seal Project.
13. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 12:03 p.m.
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 9, 2016
AVON TOWN HALL, ONE LAKE STREET
FINAL - Avon Council Meeting 08-09-2016 Minutes Page 5
RESPECTFULLY SUBMITTED:
______________________________________________
Debbie Hoppe, Town Clerk
APPROVED:
Jennie Fancher ________________________________
Jake Wolf ________________________________
Matt Gennett ________________________________
Megan Burch ________________________________
Albert “Buz” Reynolds ________________________________
Scott Prince ________________________________
Sarah Smith Hymes ________________________________
FISCAL YEAR 2016
FINANCIAL REPORT
August 23, 2016
______________________________________________________________________________________
1. Fiscal Year 2016 Financial Report Cover Memo
2. Sales and Accommodations Tax Reports – June 2016
3. Real Estate Transfer Tax Report and Monthly Detail – July 2016
4. Recreation Center Admissions – July 2016
5. General Fund Year-To-Date Expenditures - July 2016
6. Fleet Maintenance Fund Year-To Date Expenditures - July 2016
7. Transit Fund Year-To Date Expenditures - July 2016
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Kelly Huitt, Budget Analyst Meeting Date: August 23, 2016
Agenda
Topic: Fiscal Year 2016 Financial Report –June/July
SUMMARY
Revenues
SALES TAX
• Sales tax revenue for the month of June is up $123,250 or 21.61% compared to June 2015, and up
17.46% compared to the budget. This year-over-year increase includes $54,258 from new
businesses, and after adjusting for new business growth, 12.09% is the growth in revenue from
existing business for the month. Year to date sales tax collections are up 6.48% compared to 2015
and 5.64% compared to the budget.
• June sales tax collections show considerable increases for the Home/Garden category at 20.83%,
Accommodations at 39.01%, Sporting Goods Rental/Retail at 62.37%, and Service Related
businesses which increased 20.31% compared to June 2015. Miscellaneous Retail declined
-4.60%. The decrease in existing business growth from Miscellaneous Retail can be partially
attributed to two entities being re-categorized. The increase in the Service Related category is
due to wide variances in returns from interior design and architecture businesses. The upsurge in
the Sporting Goods category is partially attributable to the Sports Authority going out of business
sale, coupled with a slight increase overall in the category . Home/Garden saw a large increase
from floor covering sales while sales tax from Accommodations had a large jump from overall
increases at the Town’s major lodges.
2015/2016 Growth Growth
Variance Existing Business New Business
Home/Garden 12,846.43 0.23%20.60%
Grocery, Specialty, Health 19,210.02 11.52%4.24%
Liquor Stores 525.14 2.35%0.00%
Sporting Goods Retail/Rental 27,227.04 61.21%1.16%
Miscellaneous Retail (1,331.63)-5.93%1.33%
Accommodations 21,321.94 36.66%2.35%
Restaurants/Bars 17,515.45 15.82%2.89%
Other 12,354.36 -14.98%25.91%
Service Related 13,581.74 37.10%7.20%
Total $123,250.49 12.09%9.51%
Category
Sales Tax Monthly Totals - June 2016
ACCOMMODATIONS TAX
• Accommodations tax revenue for June is up $20,194, or 37.82% compared to June 2015, and up
5.22% compared to the monthly budget.
• June 2016 accommodations tax collections increased 34.32% for Hotels, 49.21% for Timeshares
and 37.30% for Vacation Rentals compared to June 2015.
• A portion of the increase to June accommodations tax from Vacation Rentals can be attributed to
increased compliance efforts.
REAL ESTATE TRANSFER TAX
• 2016 real estate transfer tax collections for July equal $159,978, which is a -$136,861 decrease
compared to July 2015.
• Year-to-date RETT collections are on track at 68.64% of the 2016 annual budget.
• $28,478 of July RETT is from June sales at the Wyndham. A total of $128,622 in RETT has been
received from the Wyndham in 2016.
RECREATION CENTER ADMISSIONS
• July admissions fees at the ARC total $65,874, a -.79% decrease compared to July 2015. Year-to-
date admissions are 8.41% above 2015, and $49,427 over the estimated annual budget.
Expenditures
• General Fund expenditures through July 2016 total 60.88% of the 2016 annual budget. These
expenditures include the Town’s annual insurance premium, $344,788 toward signature event
seed funding, $148,210 spent for community grants, as well as a large encumbrance for the
Town Attorney.
• Fleet expenditures for July are at 47.20% of the total budget. These costs include blanket
encumbrances for stock parts and ongoing expenditures such as regularly purchased shop
supplies and monthly copier charges.
• Transit funds are 51.89% expended compared to the 2016 budget. These expenditures include a
$135,000 expenditure for the 2015 people mover bus purchase, as well as $176,000 for the
Town’s half of the 2016 gondola operations.
TOWN OF AVON
SALES TAX
2016 Actual vs. Budget
Budget YTD Collections Budget % of change
2011 2012 2013 2014 2015 2016 2016 Variance from 2015
January 511,040.76$ 519,784.89$ 677,943.78$ 638,863.27$ 765,195.68$ 754,412$ 743,689.78$ (10,722.17)$ -2.81%
February 532,903.25 533,546.48 636,702.27 673,722.03 788,999.06 767,268 774,754.00 7,486.36 -1.81%
March 665,532.70 643,910.29 720,267.31 793,301.96 875,499.53 896,356 945,795.71 49,440.00 8.03%
April 305,269.73 304,220.84 307,407.13 381,839.56 403,560.42 412,562 438,198.18 25,636.50 8.58%
May 236,424.93 270,082.79 309,938.72 340,332.28 353,840.11 366,107 404,872.55 38,765.35 14.42%
June 406,828.27 430,588.57 490,329.18 538,517.31 570,424.51 590,545 693,675.00 103,129.62 21.61%
July 452,873.44 472,215.40 537,479.66 570,959.86 601,516.82 638,618
August 419,977.29 455,439.86 504,332.25 547,085.80 572,647.57 605,764
September 391,546.49 424,793.75 475,362.88 546,016.59 595,235.68 589,641
October 299,193.35 341,711.43 356,925.96 417,921.46 423,701.53 445,802
November 301,407.41 336,060.63 362,460.94 397,935.36 438,315.55 445,009
December 921,815.61 852,868.64 981,917.79 1,221,263.98 1,159,160.45 1,244,988
Total 5,444,813.23$ 5,585,223.57$ 6,361,067.87$ 7,067,759.46$ 7,548,096.91$ 7,757,072$ 4,000,985.22$ 213,735.65$ 6.48%
Actual Collections
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2012 2013 2014 2015 2016
Year
Sales Tax Collections for June
TOWN OF AVON
SALES TAX
2016 Actual vs. Budget
$2,000,000
$2,200,000
$2,400,000
$2,600,000
$2,800,000
$3,000,000
$3,200,000
$3,400,000
$3,600,000
$3,800,000
$4,000,000
2012 2013 2014 2015 2016
YTD Sales Tax Comparison January - June
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Sales Tax Monthly Comparison 2014-2016
2014
2015
2016
TOWN OF AVON
ACCOMMODATIONS TAX
2016 Actual vs. Budget
Budget YTD Collections Budget % change
2011 2012 2013 2014 2015 2016 2016 Variance 2015
January 85,233.73$ 90,118.88$ 108,508.43$ 129,851.78$ 164,361.04$ 144,277$ 168,424.63$ 24,147.30$ 2.47%
February 114,035.90 106,016.32 137,503.61 150,317.06 175,056.31 170,447 185,370.53 14,923.11 5.89%
March 122,145.16 115,043.42 153,208.80 168,597.39 183,650.29 185,351 217,387.54 32,036.06 18.37%
April 26,214.58 20,786.24 26,494.49 31,626.02 34,825.13 34,928 60,916.55 25,988.31 74.92%
May 15,152.82 16,664.44 24,527.17 21,961.97 28,002.56 26,533 37,357.48 10,824.59 33.41%
June 49,999.66 56,012.17 66,578.91 54,232.23 53,397.46 69,938 73,591.08 3,652.86 37.82%
July 62,928.07 66,726.73 73,008.92 81,083.01 86,301.22 92,358
August 52,037.55 58,358.93 67,688.07 71,044.33 75,107.71 80,924
September 35,521.81 42,245.24 44,661.37 50,840.16 60,417.74 58,324
October 21,801.56 25,879.51 27,154.53 34,977.59 38,706.72 37,068
November 24,971.33 22,786.42 28,171.04 32,064.02 34,328.47 35,521
December 135,984.00 112,759.02 131,361.43 168,944.85 198,421.26 186,556
Total 746,026.17$ 733,397.32$ 888,866.77$ 995,540.41$ 1,132,575.91$ 1,122,226$ 743,047.81$ 111,572.24$ 16.23%
Actual Collections
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
2012 2013 2014 2015 2016
Accommodations Tax Collections for June
Town of Avon
Real Estate Transfer Tax
2016 Actual vs. Budget
Budget YTD Collections $ Change % of Change
2011 2012 2013 2014 2015 2016 2016 2015 2015
January 57,540.00$ 50,204.00$ 22,535.00$ 85,126.74$ 48,640.40$ 50,308$ 64,422.00$ 15,781.60$ 32.45%
February 230,705.50 41,750.07 55,872.69 562,219.70 85,479.08 185,960 200,850.86 115,371.78 134.97%
March 187,099.47 84,760.49 125,927.64 50,375.06 168,744.22 117,537 265,061.65 96,317.43 57.08%
April 249,482.30 219,195.80 144,437.80 197,656.36 125,266.30 178,341 159,046.06 33,779.76 26.97%
May 187,668.62 270,170.12 121,784.12 183,745.60 237,971.08 190,782 184,987.10 (52,983.98)-22.26%
June 49,606.58 169,040.47 90,309.74 220,009.15 294,434.84 156,880 307,127.24 12,692.40 4.31%
July 46,707.37 71,057.40 386,434.78 141,051.52 396,838.68 198,546 259,977.94 (136,860.74) -34.49%
August 106,785.21 232,505.93 97,579.70 154,032.32 152,380.93 141,616
September 140,876.56 96,389.34 157,010.67 267,886.92 291,223.61 181,646
October 64,005.33 176,889.62 169,839.80 178,044.24 172,855.22 145,112
November 98,057.44 150,549.86 112,491.82 122,582.66 169,328.38 124,416
December 198,448.03 145,134.57 83,382.60 1,598,062.92 225,862.90 428,856
Total 1,616,982.41$ 1,707,647.67$ 1,567,606.36$ 3,760,793.19$ 2,369,025.64$ 2,100,000$ 1,441,472.85$ 84,098.25$ 6.20%
Budget 2,100,000.00
Variance, Favorable (Unfavorable)(658,527.15)$
Actual Collections
$-
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
$900,000.00
$1,000,000.00
$1,100,000.00
$1,200,000.00
$1,300,000.00
$1,400,000.00
$1,500,000.00
2012 2013 2014 2015 2016
YTD Real Estate Transfer Tax Collections
TOWN OF AVON
RECREATION CENTER ADMISSION FEES
2016 Actual vs. Budget
Budget YTD Collections Budget % of change
2011 2012 2013 2014 2015 2016 2016 Variance from 2015
January 76,386$ 66,113$ 70,040$ 62,607$ 64,723$ 67,526$ 74,674$ 7,148$ 15.37%
February 72,997 78,782 68,578 63,838 68,506 70,075 86,342 16,267 26.04%
March 78,985 62,670 72,616 77,902 81,664 74,275 76,023 1,748 -6.91%
April 59,991 49,982 64,370 61,760 55,452 57,927 67,398 9,471 21.54%
May 47,368 44,880 35,064 43,119 50,067 43,809 54,337 10,528 8.53%
June 49,850 49,442 46,194 55,052 58,431 51,452 58,044 6,592 -0.66%
July 70,839 73,067 71,491 61,472 66,400 68,201 65,874 (2,328) -0.79%
August 68,324 67,510 57,329 63,233 66,389 64,131
September 40,822 38,141 43,829 36,846 44,719 40,602
October 52,476 41,588 48,803 75,818 61,167 55,602
November 93,746 94,044 93,822 29,570 71,384 76,009
December 80,985 72,059 69,258 77,672 112,201 81,892
Total 792,769$ 738,277$ 741,394$ 708,889$ 801,102$ 751,500$ 482,692$ 49,427$ 8.41%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
2012 2013 2014 2015 2016
YTD Recreation Center Admissions
Dept./Div.2016 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
General Government:
111 Mayor and Town Council 211,907$ 119$ 125,801$ 85,987$ 59.42%
112 Boards and Commissions 15,300 - 6,238 9,062 40.77%
113 Town Attorney 130,000 92,338 36,686 976 99.25%
115 Town Clerk 158,811 13,109 80,557 65,145 58.98%
121 Municipal Court 124,826 8,833 50,600 65,393 47.61%
131 Town Manager 367,267 350 203,543 163,374 55.52%
133 Community Relations 149,897 3,457 55,476 90,964 39.32%
Total General Government 1,158,008 118,206 558,901 480,901 58.47%
Human Resources Department:
132 Human Resources 412,319 3,815 241,242 167,262 59.43%
Finance & IT Department:
141 Finance 819,334 11,485 441,906 365,943 55.34%
143 Information Systems 388,494 23,814 228,795 135,885 65.02%
149 Nondepartmental 401,231 42,858 313,986 44,387 88.94%
Total Finance & IT 1,609,059 78,157 984,687 546,215 66.05%
Total General Gov't Departments 3,179,386 200,178 1,784,830 1,194,378 62.43%
Community Development:
212 Planning 317,767 14,903 90,210 212,654 33.08%
213 Building Inspection 146,758 3,350 78,000 65,408 55.43%
214 Economic Development 65,600 1,500 35,158 28,942 55.88%
215 Town Produced Events 335,502 22,602 206,213 106,687 68.20%
216 Signature Event Seed Funding 400,000 - 344,788 55,212 86.20%
217 Community Grants 230,150 5,000 148,210 76,940 66.57%
Total Community Development 1,495,777 47,355 902,579 545,843 63.51%
Police Department:
311 Administration 658,759 19,961 327,973 310,825 52.82%
312 Patrol 2,331,166 30,557 1,459,115 841,494 63.90%
313 Investigations 263,742 - 143,787 119,955 54.52%
Total Police 3,253,667 50,518 1,930,875 1,272,274 60.90%
Public Works:
412 Engineering 273,664 1,997 155,617 116,050 57.59%
413 Roads and Bridges 1,612,864 147,891 781,747 683,226 57.64%
415 Parks 1,133,005 98,211 509,453 525,341 53.63%
418 Buildings & Facilities 1,124,910 151,963 580,963 391,984 65.15%
Total Public Works 4,144,443 400,062 2,027,780 1,716,601 58.58%
Recreation Department:
514 Administration 245,396 13,776 142,479 89,141 63.67%
515 Adult Programs 58,827 479 29,611 28,737 51.15%
516 Aquatics 427,447 2,514 251,315 173,618 59.38%
518 Fitness 132,740 319 103,700 28,721 78.36%
519 Guest Services 292,090 5,243 164,658 122,189 58.17%
521 Youth Programs 132,412 1,615 75,665 55,132 58.36%
Total Recreation 1,288,912 23,946 767,428 497,538 61.40%
TOTAL OPERATING EXPENDITURES 13,362,185$ 722,059$ 7,413,492$ 5,226,634 60.88%
Department Expenditure Summaries
General Fund
July 2016 Expenditures to Date
Dept./Div.2016 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
Public Works:
434 Fleet Maintenance 1,817,945$ 41,784$ 816,366$ 959,795$ 47.20%
Total Operating Expenditures 1,817,945 41,784 816,366 959,795 47.20%
TOTAL EXPENDITURES 1,817,945$ 41,784$ 816,366$ 959,795$ 47.20%
Expenditure Summary
Fleet Maintenance Enterprise Fund July 2016 Expenditures to Date
Dept./Div.2016 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
431 Transit Administration 240,052$ 21,766$ 140,533$ 77,753$ 67.61%
432 Transit Operations 1,684,207 2,435 848,824 832,948 50.54%
435 Wash Bay 159,486 6,016 61,775 91,695 42.51%
Total Operating Expenditures 2,083,745 30,217 1,051,132 1,002,396 51.89%
TOTAL EXPENDITURES 2,083,745$ 30,217$ 1,051,132$ 1,002,396$ 51.89%
Expenditure Summary
Transit Enterprise Fund July 2016 Expenditures to Date
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Preston Neill, Executive Assistant to the Town Manager
Date: August 23, 2016
Agenda Topic: Town Code Requirement for Gift Reporting and Disclosure Report
The Town Code of Ethics requires disclosure of any gifts received which exceed $50 in value. “Gifts”
includes any present, or offer of future, individual gift, favor, loan, service or thing of value in excess of
$50.00 and such gift is offered due to such person’s status as a Town Officer then such Officer shall
report such gift and the estimated value to the Town Clerk. The Avon Municipal Code requires the
Town Clerk to disclose through a report any gifts offered to any Town Officer per Section 2.30.170 of
the Town Code of Ethics.
Please find attached the Town Clerk Gift Reporting Disclosure Report for August 2016, which lists four
(4) Beaver Creek Rodeo gift bags that were raffled off to Town employees.
Town Council is not required to take any action; however, any Town Council member may request
Council consideration of a reported gift to determine whether such gift constitutes a conflict of
interest.
Town of Avon
Town Clerk Disclosure Report
In accordance with §7, Article XXIX of the Colorado Constitution and Section 2.30.170, Chapter 2.30
Avon Town Code of Ethics of the Avon Municipal Code, and any other applicable Avon Home Rule
Charter provision, ordinance or resolution adopted by the Town of Avon, I, Debbie Hoppe, Town Clerk
for Town of Avon, submit the following list of such gifts reported to be received by officers of the
Town of Avon:
1. 2016 Beaver Creek Rodeo Gift Bags – The Town received four (4) gift bags from Beaver Creek
Resort Company as part of the Town’s sponsorship of the 2016 Beaver Creek Rodeo Series. All four
gift bags were raffled off to Town employees. Each bag is valued at $97.00.
Submitted to the Avon Town Council on August 23, 2016.
_________________________________
Debbie Hoppe, Town Clerk