TC Minutes 07-12-2016TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 12, 2016
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:o6 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Megan Burch, Matt Gennett, Buz Reynolds and Jake Wolf. Scott
Prince was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning
Director Matt Pielsticker, Recreation Director John Curutchet, Assistant Town Manager Scott Wright,
Executive Assistant to the Town Manager Preston Neill, and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher asked to add an additional item for executive session for the purpose of instructing
negotiators, under C.R.S. §24- 6- 402(2)(E) for festivals and special events requesting the use of
Town owned property and /or Town funding.
Councilor Gennett moved to approve the agenda as amended; Councilor Smith Hymes seconded the
motion and it passed unanimously by those present. Councilor Prince was absent.
j. PUBLIC COMMENT
Michael Cacioppo commented.
4. WORK SESSION
STARTTIME: 00:07:21
Christopher Weed commented.
4.1. REVIEW AND DIRECTION REGARDING THE ROUNDABOUT #4 PLANNING AND ZONING RECOMMENDATION FOR
THE DESIGN AND 2017 CONSTRUCTION SCHEDULE (PLANNING DIRECTOR MATT PIELSTICKER)
5. ACTION ITEMS
START TIME: 00:42:27
5.1. PUBLIC HEARING SOUND PERMIT APPLICATION FOR XTERRA MOUNTAIN CHAMPIONS
(DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Mayor Fancher opened the Public Hearing and no comments were made. Councilor Smith Hymes
moved to approve the Amplified Sound Permit for XTERRA Triathlon on Saturday, July 16, 2o16;
Mayor Pro Tern Wolf seconded the motion and it passed unanimously by those present. Councilor
Prince was absent.
5.2. PUBLIC HEARING SOUND PERMIT APPLICATION FOR BECTRI SPRINTTRIATHLON
(DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Mayor Fancher opened the Public Hearing and no comments were made. Councilor Burch moved to
approve the Amplified Sound Permit for BecTri Sprint Triathlon on Saturday, August 6, 2016;
Councilor Gennett seconded the motion and it passed unanimously by those present. Councilor
Prince was absent.
Avon Council Meeting 07- 12 -2oi6 Minutes Page i
Avo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 12, 2016
AVON TOWN HALL, ONE LAKE STREET
5.3.PUBLIC HEARING SOUND PERMIT APPLICATION FOR POP UP STRINGS & ART ON THE MAIN STREET MALL
DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tern Wolf
moved to approve the Amplified Sound Permit for Pop -Up Strings on Friday, July 15 and 22, 2o16;
Councilor Smith Hymes seconded the motion and it passed unanimously by those present. Councilor
Prince was absent.
5.4•PUBLIc HEARING MOTION TO CONTINUE SECOND READING ORDINANCE 16 -13, APPROVING REZONING
PORTIONS OF LOTS 1, 2A, 213, 2C, 3 AND 5, MOUNTAIN VISTA RESORT SUBDIVISION, FROM PUD TO TOWN
CENTER ZONE DISTRICTTO JULY 26, 2016 PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher opened the Public Hearing and no comments were made. Councilor Gennett
moved to continue the Public Hearing and Second Reading of Ordinance No. 2o16 -13 — Approving
Rezoning Lots 1, 2A, 2B, 2C, 3, and 5, Mountain Vista Resort Subdivision, From PUD to Town Center
District, to the July 26, 2o16 meeting; Councilor Burch seconded the motion and it passed
unanimously by those present. Councilor Prince was absent.
5.5.MINUTES FROM JUNE 28, 2016 MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the minutes from the June 28, 2016 meeting; Mayor Pro Tern
Wolf seconded the motion and it passed unanimously by those present. Councilor Prince was
absent.
6. WORK SESSION
START TIME: 00:48:30
6.1. UPDATE ON AVON POLICE STATION PROJECT AT BUCK CREEK, INCLUDING 1) FINALIZATION OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE EAGLE RIVER FIRE PROTECTION DISTRICT; 2) GUARANTEED
MAXIMUM PRICE AND VALUE ENGINEERING, 3) BOND FINANCING AND DEBT ISSUANCE, AND 4)
CONSTRUCTION SCHEDULE
(ASSISTANTTOWN MANAGER SCOTT WRIGHT, ENGINEER JUSTIN HILDRETH AND ATTORNEY ERIC HEIL)
Michael Cacioppo commented.
6.2 REVIEW OF THE SIMPLIFIED RULES OF ORDER FOR AVON TOWN COUNCIL MEETINGS, AND REQUEST TO AMEND TO
INCLUDE ELECTRONIC COMMUNICATION RESTRICTIONS DURING MEETINGS AND AN ENDING TIME OF 10:00 PM
TOWN ATTORNEY ERIC HEIL)
6.3 DISCUSSION OF A TOWN COUNCIL INFORMATION BOOTH AT AVON SPECIAL EVENTS
MAYOR JENNIE FANCHER)
7. WRITTEN REPORTS
8. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
9. MAYOR & COUNCIL COMMENTS
10. TOWN MANAGER UPDATE
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 12, 2016
AVON TOWN HALL, ONE LAKE STREET
11. EXECUTIVE SESSION FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24- 6- 402(2)(6) RELATED TO
SUCH REAL PROPERTY DISCUSSION AND FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS
THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND /OR INSTRUCTING
NEGOTIATORS, UNDER C.R.S. §24- 6- 402(2)(E)
Mayor Fancher moved to meet in Executive Session for the purpose receiving Legal Advice under
C.R.S. §24- 6- 402(2)(6) related to such Real Property Discussion and for the Purpose of Determining
Positions Relative to Matters that may be subject to Negotiations, Developing Strategy For
Negotiations, and /or Instructing Negotiators, under C.R.S. §24- 6- 402(2)(E) and for festival and
events requesting the use of Town owned property and /or Town funding.
The time was 7:26 p.m.
Executive session began at 7:35 p.m.
Executive session ended at 8:40 p.m. Council reconvened into regular session at 8:40 p.m.
12. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 8:40 p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town Clerk
Avon Council Meeting 07- 12 -2oi6 Minutes Page