TC Minutes 02-23-2016Avon
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, FEBRUARY 23, 2016
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 7:30 p.m. A roll call was taken and Council members present
were Sarah Smith Hymes, Scott Prince, Megan Burch, Buz Reynolds and Jake Wolf. Matt Gennett was
absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager
Scott Wright, Town Engineer Justin Hildreth, Police Chief Bob Ticer, Executive Assistant to the Town
Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
Peter Buckley commented
4. ACTION ITEMS
START TIME 00:04 :43
4.1. RESOLUTION NO. 16 -03 REFERRING A POLICE STATION BALLOT QUESTION TO A SPECIAL ELECTION
TOWN ATTORNEY ERIC HEIL)
Councilor Reynolds moved to approve Resolution No. 16 -03 Referring a Police Station Ballot
question to a Special Election; Councilor Smith Hymes seconded the motion and it passed
unanimously by those present. Councilor Gennett was absent.
START TIME: 00:43:17
4.2. FIRST READING OF ORDINANCE NO. 16 -02, AUTHORIZING THE FINANCING OF CERTAIN PUBLIC
IMPROVEMENTS OF THE TOWN, AND IN CONNECTION THEREWITH AUTHORIZING THE LEASING OF CERTAIN
TOWN PROPERTY AND THE EXECUTION AND DELIVERY BY THE TOWN OF A SITE LEASE, A LEASE PURCHASE
AGREEMENT, A DISCLOSURE CERTIFICATE, A PRELIMINARY OFFICIAL STATEMENT AND OTHER DOCUMENTS AND
MATTERS RELATING TO CERTAIN CERTIFICATES OF PARTICIPATION, SERIES 2016; SETTING FORTH CERTAIN
PARAMETERS AND RESTRICTIONS WITH RESPECT TO THE FINANCING; AUTHORIZING OFFICIALS OF THE TOWN TO
TAKE ALL ACTION NECESSARY TO CARRY OUT THE TRANSACTIONS CONTEMPLATED HERBY; RATIFYING ACTIONS
PREVIOUSLY TAKEN; AND PROVIDING OTHER MATTERS RELATED THERETO
TOWN ATTORNEY ERIC HEIL)
Councilor Reynolds moved to approve Ordinance No. 16 -02, Authorizing the Financing of Certain
Public Improvements of the Town, and in Connection therewith Authorizing the Leasing of Certain
Town Property and the Execution and Delivery by the Town of a Site Lease, a Lease Purchase
Agreement, a Disclosure Certificate, a Preliminary Official Statement and other Documents and
Matters Relating to Certain Certificates of Participation, Series 2o16; Setting forth Certain
Parameters and Restrictions with Respect to the Financing; Authorizing Officials of the Town to
take all action necessary to Carry out the Transactions Contemplated herby; Ratifying actions
previously taken; and providing other Matters related thereto; Mayor Pro Tern Wolf seconded the
motion and it passed unanimously by those present. Councilor Gennett was absent.
FINAL - Avon Council Meeting 02- 23 -2oi6 Minutes -1 page i
Avo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, FEBRUARY 23, 2016
AVON TOWN HALL, ONE LAKE STREET
START TIME 00:4453
4.3. CONSENT AGENDA
4.3.1. RESOLUTION N0. 16 -01, RESOLUTION DESIGNATING THE LOCATIONS FOR POSTING THE NOTICES OF PUBLIC
MEETINGS TOWN CLERK DEBBIE HOPPE)
4.3.2. MINUTES FROM FEBRUARY 9, 2016 MEETING TOWN CLERK DEBBIE HOPPE)
4.3.3. MINUTES FROM FEBRUARY 12, 2016 RETREAT
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Item 4.3.1 was pulled from the Consent Agenda for discussion. Councilor Prince moved to approve
all items in the Consent Agenda, with exception to item 4.3.1.; Mayor Pro Tern Wolf seconded the
motion and it passed unanimously by those present. Councilor Gennett was absent
Mayor Pro Tern Wolf moved to approve Resolution No. 16 -o1, Resolution Designating the locations
for posting the Notices of Public meetings and requested the addition of Avon Elementary School
to posting locations; Councilor Reynolds seconded the motion and it passed unanimously by those
present. Councilor Gennett was absent.
5. WORK SESSION
START TIME 00:49:17
5.1. REVIEW OF REPORT ON TOWN OF AVON SALES TAX ON BUILDING MATERIALS TOWN MANAGER VIRGINIA EGGER,
ASSISTANT TOWN MANAGER SCOTT WRIGHT, TOWN ATTORNEY ERIC HEIL)
Peter Buckley commented.
6. WRITTEN REPORTS
6.1. MONTHLY FINANCIALS (BUDGETANALYST KELLY HUITT)
6.2. GIFT REPORTING — 2016 WINTERWONDERGRASS VIP FESTIVAL PASSES
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
START TIME 01:01:05
7.1. ECRTA BOARD MEETING —MAYOR PRO TEM JAKE WOLF
8. MAYOR & COUNCIL COMMENTS
9. EXECUTIVE SESSION
START TIME 01:08:12
9.1. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS,
UNDER C.R.S. §24- 6- 402(2)(E) AS WELL AS A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF
RECEIVING LEGAL ADVICE UNDER C.R.S. §24- 6- 402(2)(B) CONCERNING THE UPPER EAGLE RIVER WATER
AUTHORITY.
The time was 8:40 p.m.
FINAL - Avon Council Meeting 02- 23 -2oi6 Minutes -i Page 2
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, FEBRUARY 23,2o16
AVON TOWN HALL, ONE LAKE STREET
Executive session began at 8:55 P.M.
Executive session ended at 10:02 P.M. Council reconvened into regular session at 10:03 P.m.
10. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:03 P.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
t" �) 00 J
Debbie ...-
FINAL - Avon Council Meeting 02 -23 -2016 Minutes -i Page 3