TC Minutes 01-26-2016i
Avon
COLORADO
TOWN OF AVON COLORADO
AVON MEETING MINUTES FOR TUESDAY, JANUARY 26, 2016
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:22 p.m. A roll call was taken and Council members present
were Buz Reynolds, Matt Gennett, Jake Wolf, Megan Burch, Scott Prince and Sarah Smith Hymes. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager Scott Wright,
Police Chief Bob Ticer, Recreation Director John Curutchet, Executive Assistant to the Town Manager
Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
Michael Cacioppo and Peter Buckley commented.
4. ACTION ITEMS
4.1. PUBLIC HEARING AMPLIFIED SOUND PERMIT APPLICATION FOR WINTERWONDERGRASS MUSIC & BREW
FESTIVAL DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Mayor Pro Tern Wolf recused himself due to a conflict.
The application was presented by Scott Stoughton. Mayor Fancher opened the Public Hearing and
no comments were made. Councilor Gennett moved to approve the Amplified Sound Permit
application for WinterWonderGrass Music & Brew Festival 2016 striking the second sentence in
paragraph three under background in the Town Council Report. Councilor Smith Hymes seconded
the motion and it passed unanimously by those present. Mayor Pro Tern Wolf abstained from the
vote.
4.2.UPDATE ON 2o16 FESTIVALS AND SPECIAL EVENTS AT THE PAVILION, HARRY A. NOTTINGHAM PARK AND MAIN
STREET MALL DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
4.3. ACTION ON FUNDING REQUEST AND SETTING OF DATES FOR THE 2016 APRLS AVON SPRING CONCERTS AT
POSSIBILITY PLAZA PRODUCER MIKE O'BRIEN)
Michael Cacioppo commented.
Councilor Reynolds moved to approve the dates of March 18 and March 25, 2016, and to appropriate
$37,000 from the 2o16 General Fund Special Events Assigned Fund Balance, to Peak Performances, for
the purpose of producing the 2016 Apres Avon Spring Concerts. Mayor Pro Tern Wolf seconded the
motion and it passed on a 5 to 2 vote. Councilor Prince and Councilor Gennett voted no.
4.4. ACTION ON FUNDING REQUEST AND SETTING OF DATES FOR THE AVON LIVE! SUMMER CONCERTS
PRODUCER MIKE O'BRIEN)
Councilor Smith Hymes moved to approve the dates of August 3, 10, 17 and 24, 2o16, and appropriate
$66,000, from the 2016 General Fund Special Events Assigned Fund Balance, to Peak Performances, for
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JANUARY 26, 2016
AVON TOWN HALL, ONE LAKE STREET
the purpose producing of Avon Live! Summer Concert Series. In addition, Councilor Smith Hymes moved
to appove up to $2,600 of in -kind services. Mayor Pro Tern Wolf seconded the motion and it passed on a
6 to 1 vote. Councilor Prince voted no.
4.5. ACTION ON FUNDING REQUEST AND SETTING OF DATES FOR THE OUTLAWS & LEGENDS MUSIC FESTIVAL
(BACKPORCH PRODUCTIONS, LLC)
Michael Cacioppo commented.
Councilor Burch moved to approve the dates of July 28th through July 31St, 2016, and to appropriate
$72,000 from the General Fund Special Events Assigned Fund Balance to Backporch Productions to
produce the Outlaws & Legends Music Festival. In addition, Councilor Burch moved to approve up to
$1o,000 of in -kind services. Councilor Reynolds seconded the motion and it passed on a 4 to 3 vote.
Councilor Prince, Councilor Gennett and Mayor Pro Tern Wolf voted no.
4.6. FIRST READING OF ORDINANCE 16 -02 CONSIDERATION OF REQUEST BY EAGLE RIVER FIRE PROTECTION
DISTRICT TO PROVIDE RELIEF FROM SALES TAX ON CONSTRUCTION MATERIALS FOR REGIONAL FIRE STATION
AND CONSIDERATION OF THIRD AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR A JOINT FIRE -
POLICE STATION FACILITY BETWEEN THE TOWN OF AVON AND THE EAGLE RIVER FIRE PROTECTION DISTRICT
TOWN ATTORNEY ERIC HEIL)
Michael Cacioppo commented.
Councilor Prince moved to approve the Consideration of Request by Eagle River Fire Protection
District to Provide Relief from Sales Tax on Construction Materials for Regional Fire Station and
Consideration of Third Amendment to Intergovernmental Agreement for a Joint Fire - Police Station
Facility between the Town of Avon and the Eagle River Fire Protection District. Councilor Gennett
seconded the motion and it passed unanimously by those present.
4.7.PUBLIc HEARING SECOND READING OF ORDINANCE NO. 16 -01, AN ORDINANCE AMENDING CHAPTER 3.30
UNCLAIMED PROPERTY OF THE AVON MUNICIPAL CODE (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Mayor Fancher opened the Public Hearing and no comments were made. Councilor Reynolds
moved to approve the second and final reading of Ordinance No. 16 -o1, an Ordinance Amending
the Town's Unclaimed Property Code Chapter 3.30. Councilor Gennett seconded the motion and
it passed unanimously by those present.
4.8. FIRST READING OF ORDINANCE NO 15 -11, AN ORDINANCE AMENDING THE AVON MUNICIPAL CODE TABLE
7.16 -1 AND SECTION 7.16.060(H)(1) CONCERNING AMENDMENTS TO WILDRIDGE PUD APPLICATIONS NOTE:
STAFF HAS REQUESTED CONTINUATION TO THE MARCH 8, 2016 REGULAR TOWN COUNCIL MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
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Avon
COLORADO
TOWN OF AVON COLORADO
AVON MEETING MINUTES FOR TUESDAY, JANUARY 26, 2016
AVON TOWN HALL, ONE LAKE STREET
Councilor Smith Hymes moved to continue the First Reading of Ordinance No 15 -11, to the March 8,
2016, Regular Town Council Meeting. Mayor Pro Tern Wolf seconded the motion and it passed
unanimously by those present.
4.9. MINUTES FROM JANUARY 12, 2016 MEETING
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Councilor Reynolds moved to approve the minutes from January 12, 2016 meeting. Mayor Pro Tern
Wolf seconded the motion and it passed unanimously by those present.
5 WRITTEN REPORTS
5.1 MONTHLY FINANCIAL REPORT (BUDGET ANALYST KELLY HUITT)
6. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6.1. CAST (COUNCILOR SARAH SMITH HYMES)
7. MAYOR & COUNCIL COMMENTS
8. EXECUTIVE SESSION -THIS SESSION IS NOT OPEN TO THE PUBLIC
8.1. DISCUSSION OF THE PURCHASE AND ACQUISITION OF A REAL PROPERTY INTEREST UNDER C.R.S. §24-6 -
402(2)(A) AND A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24- 6- 402(2)(8) RELATED TO SUCH REAL PROPERTY DISCUSSION AND FOR THE
PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS,
DEVELOPING STRATEGY FOR NEGOTIATIONS, AND /OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6 -
402(2)(E) RELATED TO SUCH REAL PROPERTY DISCUSSION
8.2.FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S.
§24- 6- 402(2)(6) CONCERNING THE UPPER EAGLE RIVER WATER AUTHORITY.
Mayor Fancher moved to meet in Executive Session for the purpose of a Discussion of the Purchase
and Acquisition of a Real Property Interest under C.R.S. §24- 6- 402(2)(A) and a Conference with the
Town Attorney for the Purpose Of Receiving Legal Advice under C.R.S. §24- 6- 402(2)(6) related to
such Real Property Discussion and for the Purpose of Determining Positions Relative to Matters
that may be subject to Negotiations, Developing Strategy For Negotiations, and /or Instructing
Negotiators, under C.R.S. §24- 6- 402(2)(E) related to such Real Property Discussion as well as a
Conference with the Town Attorney for the purpose of receiving legal advice under C.R.S. §24-6 -
402(2)(b) concerning the Upper Eagle River Water Authority. Councilor Reynolds seconded the
motion and it passed unanimously by those present. The time was 8:16 p.m.
Executive session ended at 10:28 p.m.
Council reconvened into regular session at 10:29 p.m.
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AV Q n
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JANUARY 26, 2016
AVON TOWN HALL, ONE LAKE STREET
9. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:30 p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
d" -1' J� 1 l `1 . 0
Debbie Hoppe, Town Clerk
FINAL -Avon Council Meeting 1-27 -2oi6 Minutes Page 4