TC Minutes 11-10-2015Avon-:;LZ _i i.CC
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 10, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:03 p.m. A roll call was taken and Council members present
were Sarah Smith Hymes, Scott Prince, Megan Burch, Matt Gennett and Jake Wolf. Buz Reynolds arrived at
5:10 p.m. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Town Engineer Justin
Hildreth, Police Chief Bob Ticer, Executive Assistant to the Town Manager Preston Neill and Town Clerk
Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
Peter Buckley and Angelo Loria commented.
4. PROCLAMATION —EAGLE COUNTY GIVES DAY MICHELLE MALONEY)
5. ACTION ITEMS
5.1. PRESENTATION OF SCHEMATIC DESIGN, PURCHASE PRICE FOR LAND AT LOT 1B BUCK CREEK SUBDIVISION AND
THE CONVEYANCE PARCEL, FINANCING OPTIONS AND A 2016 CONSTRUCTION START DATE
TOWN MANAGER VIRGINIA EGG ER)
Peter Buckley, David Standjord, Tab Bonidy and Angelo Loria commented.
5.2.FIRST READING OF ORDINANCE NO. 15 -10, AN ORDINANCE AMENDING CHAPTER 3.o8 OF THE AVON
MUNICIPAL CODE TO ENACT SECTION 3.08.037 TO PROVIDE A TEMPORARY SALES TAX CREDIT FOR THE
INSTALLATION OF SOLAR PANELS TOWN ATTORNEY ERIC HEIL)
Jason Weingast commented.
Councilor Gennett moved to continue First reading of Ordinance No. 15 -1o, an Ordinance Amending Chapter
3.o8 of the Avon Municipal Code to enact Section 3.o8.037 to provide a Temporary Sales Tax Credit for
the Installation of Solar Panels; Councilor Reynolds seconded the motion and it passed unanimously by
those present.
5.3. ACTION TO AUTHORIZE THE TOWN MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE
DESIGN OF MIKAELA WAY AND THE WEST AND EAST BEAVER CREEK BOULEVARDS FOR IMPROVED
WALKABILITY, BICYCLE RIDERSHIP, ON- STREET PARKING, TRANSIT AND VEHICULAR TRAVEL LANES
TOWN ENGINEER JUSTIN HILDRETH)
Peter Buckley commented.
Councilor Burch moved to authorize the Town Manager to execute a Professional Service Agreement
for the design of Mikaela Way and the West and East Beaver Creek Boulevard for improved Walkability,
Bicycle Ridership, On- street Parking, Transit and Vehicular Travel Lanes; Councilor Smith Hymes
seconded the motion. The motion did not pass with a vote of 3 to 4 against authorizing the Town
Manager to execute the Professional Service Agreement. Mayor Pro Tern Wolf, Councilor Prince,
Councilor Gennett and Councilor Reynolds voted no.
Final -Avon Council Meeting 11 -10 -2015 Minutes.doc Page 1
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 10, 2015
AVON TOWN HALL, ONE LAKE STREET
6. CONSENTAGENDA
6.1.1. APPROVAL OF 2015 AUDIT ENGAGEMENT LETTER (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
6.1.2. APPROVAL OF OCTOBER 27, 2015 REGULAR MEETING MINUTES (TOWN CLERK DEBBIE HOPPE)
6.1.3. APPROVAL OF LICENSE AGREEMENT FOR EAGLE VALLEY LIBRARY DISTRICT TO CONSTRUCT MONUMENT
SIGN ON TRACT G (TOWN PLANNER BRIAN GARNER)
Councilor Reynolds moved to approve the consent agenda; Councilor Gennett seconded the motion
and it passed unanimously by those present.
7. MOTION FOR RECESS OF REGULAR MEETING FOR AVON URBAN RENEWAL AUTHORITY MEETING —SEE ATTACHED
AGENDA
Mayor Fancher moved to recess the Regular Meeting and enter into the Avon Urban Renewal Authority
Meeting; Councilor Reynolds seconded the motion and passed unanimously by those present. The time
was 7:03 p.m.
8. MOTION TO RESUME THE REGULAR MEETING
Mayor Fancher moved to resume the Regular Meeting, Councilor Gennett seconded the motion and it
passed unanimously by those present. The time was 7:20
9. ACTION ITEMS
9.1. RESOLUTION NO. 15 -21, AMENDING THE USES IN THE AVON TOWN CENTER WEST URBAN RENEWAL PLAN
AREA (TOWN ATTORNEY ERIC HEIL)
Councilor Burch moved to approve Resolution No. 15 -21, A Resolution Adopting Minor Modifications to
the Avon Town Center West Urban Renewal Plan; Councilor Gennett seconded the motion and it passes
unanimously by those present.
10. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
11. MAYOR & COUNCIL COMMENTS
12. WRITTEN REPORTS
13. EXECUTIVE SESSION (THIS SESSION IS NOT OPEN TO THE PUBLIC) DISCUSSION OF THE PURCHASE AND ACQUISITION
OF A REAL PROPERTY INTEREST UNDER C.R.S. §24- 6- 402(2)(A) AND A CONFERENCE WITH THE TOWN ATTORNEY
FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24- 6- 402(2)(B) RELATED TO SUCH REAL
PROPERTY DISCUSSION AND FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS,
UNDER C.R.S. §24- 6- 402(2)(E) RELATED TO SUCH REAL PROPERTY DISCUSSION
Mayor Fancher moved to meet in Executive Session for the purpose of a Discussion of the Purchase
and Acquisition of a Real Property Interest under C.R.S. §24- 6- 402(2)(A) and a Conference with the
Town Attorney for the Purpose Of Receiving Legal Advice under C.R.S. §24- 6- 402(2)(6) related to such
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 10, 2015
AVON TOWN HALL, ONE LAKE STREET
Real Property Discussion and for the Purpose of Determining Positions Relative to Matters that may be
subject to Negotiations, Developing Strategy For Negotiations, and /or Instructing Negotiators, under
C.R.S. §24- 6- 402(2)(E) related to such Real Property Discussion; Councilor Reynolds seconded the
motion and it passed unanimously by those present.
The time was 7:24 p.m.
Executive session ended at 7:46 p.m. Council reconvened into regular session.
Council reconvened into regular session at 7:55 p.m.
Council went into Executive Session again at 8:50 p.m.
Mayor Fancher moved to meet in Executive Session as stated on the Agenda. Councilor Gennett moved
to go back into Executive Session; Councilor Prince seconded the motion and it passed unanimously by
those present.
Council reconvened into regular session at 9:41 p.m.
14. ACTION ITEMS
14.1. REVIEW AND ACTION ON THE SECOND AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR A JOINT
FIRE - POLICE STATION FACILITY TO ACCEPT THE SCHEMATIC DESIGN, TO SET THE PURCHASE PRICE FOR LAND
AT LOT 1B BUCK CREEK SUBDIVISION AND THE CONVEYANCE PARCEL, AND TO ALLOW FOR A 2016
CONSTRUCTION START DATE (TOWN ATTORNEY ERIC HEIL)
14.2. REVIEW AND RECOMMENDED ACTION TO SETA MAXIMUM BUDGET FOR THE POLICE DEPARTMENT'S
RELOCATION TO THE PUBLIC SAFETY FACILITY, INCLUDING OPTIONS FOR FUNDING
(TOWN MANAGER VIRGINIA EGGER & SCOTT WRIGHT, ASSISTANT TOWN MANAGER)
Councilor Gennett moved to table the remaining items 14.1 and 14.2; Councilor Reynolds seconded the
motion and it passed unanimously by those present.
Final - Avon Council Meeting 11 -10 -2015 Minutes.doc Page 3
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 10, 2015
AVON TOWN HALL, ONE LAKE STREET
15. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 9 :43 P.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
, al, 6, � /,/ "
Debbie Hoppe, Town CI rk
Final - Avon Council Meeting 11-10-2015 Minutes.doc Page 4