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PZC Minutes 07-19-2005Town of Avon Planning & Zoning Commission Meeting VON Minutes COLORADO July 19, 2005 5:00 pm — 5:30 pm Commission Work Session I. Call to Order The meeting was called to order at 5:35 pm. ll. Roll Call All Commissioners were in attendance with the exception of Commissioner Evans. III. Additions and Amendments to the Agenda There were no additions or amendments to the Agenda. IV. Conflicts of Interest There were no conflicts to report. V. Consent Agenda: ■ Approval of the July 5th, 2005 Planning & Zoning Commission Meeting Minutes. An addition to these minutes was voiced by Commissioner D'Agostino regarding Lot 34, Block 2 that conditions about parking, although it will be officially documented in the PUD Amendment, need to be put in place. Commissioner Struve motioned for approval of the Consent Agenda and Commissioner Buckner seconded the motion. Motion passed 5 to 0 with Commissioner Green abstaining due to his absence at the last meeting. VI. PUD Amendment I Sheraton Mtn. Vista - PUBLIC HEARING- REQUEST FOR TABLING RECEIVED ON JULY 13, 2005 Property Location: Lot C, Avon Center at Beaver Creek Subdivision /140 West Beaver Creek Boulevard Applicant/Owner: Points of Colorado, Inc Description: A request for an amendment to the Lot C PUD to modify the existing property rights and zoning for Lots 2C, 3, 4, and 5 (Phase 1C). This application proposes to eliminate a 125 - room hotel and restaurant, and increases the number of time -share units in the project's last phase of development. Eric Heidemann presented the request for tabling and indicated that the applicant desired a tabling to the next hearing date. The Commission opened the hearing to public comment. Open Public Meeting No public comment was voiced. Closed Public Meeting The Commission questioned the reasoning for the tabling, asking if the applicant was present, and Mr. Heidemann responded that the applicant preferred to discuss the application in greater detail with staff and required another two weeks to do so. Commissioner Struve motioned to table to the next hearing date Item VI, PUD Amendment / Sheraton Mtn. Vista, Property Location: Lot C, Avon Center at Beaver Creek Subdivision /140 West Beaver Creek Boulevard, with Commissioner Savage seconding the motion to table and all commissioners were in favor. VII. Final Design — Wells Fargo Drive through Property Location: Lot 22AB, Block 2, Benchmark at Beaver Creek Subdivision /245 Chapel Place Applicant. Greg Gastineau, Timberline Commercial Management Description: Greg Gastineau is proposing this final design plan to add a canopy and drive through lanes for a drive up banking facility. The proposed drive through would be located on the former "chapel" site, behind the City Market grocery store. Materials and colors of the canopy would match the existing building to the south (Building C), and the bank occupies the entire first floor of the building. Matt Pielsticker presented the staff report to the Commission. Commissioner Green began the review by questioning the exterior synthetic coating and its need to match the existing building stucco color. Commissioner Green continued by discussing the existing landscaping weeds and trees and commented that he would prefer to see new native grasses or drought tolerant plant materials used and that there should be a conscious effort to relocate the existing trees, however should they perish, they must be replaced. Commissioner Green voiced that curb cuts were warranted. Commissioner D'Agostino continued on the issue of landscaping and commented she would like to see the area between driveway and the property line on the south side be re- vegetated and have temporarily irrigation installed and sought clarification with the flat roof drains and their drainage. Matt Pielsticker commented that a final landscaping plan was forthcoming. Commissioner D'Agostino commented on the lights and if they are on a timer as they were numerous and bright, clarification of usage was requested. Commissioner D'Agostino questioned the four new windows and their scale and proportion. Mr. Pielsticker responded that the drive thru windows were at issue as the other two were approved previously and they were 4 by 7. Commissioner D'Agostino sought clarity with the trees to be provided and Mr. Katieb voiced that they must conform to the guidelines with at least 6 feet. Commissioner Struve commented on the landscaping need. Commissioner Buckner questioned the wheel chair accessible parking spots and the need for curb cuts and /or additional handicapped spots. Commissioner Smith mentioned concern with vehicle egress from the turning lane of the drive thru. Commissioner Savage commented on the need to adhere to the Master Landscape Plan for Chapel Square. Commissioner Struve motioned for approval of Item VII, Final Design — Wells Fargo Drive through, Property Location: Lot 22AB, Block 2, Benchmark at Beaver Creek Subdivision /245 Chapel Place, with the following 9 conditions; the first 6 as listed on the Staff Report, #7 north parking area be ADA compliant and wheel chair accessible for all parking spaces; #8 - landscape plan be reviewed by staff and meet the criteria for Chapel Square master landscaping plan and any vegetation that dies in the first two years must be replaced; #9 - staff review with applicant regarding the timing of the Halogen lights. Commissioner Green amended for another condition that the colors of the new exterior materials match the existing colors for a visibly uniform appearance. Commissioner Green seconded the motion with all commissioners in favor and the motion passed unanimously. VIII. Minor Project - Grzywinski Duplex Material & Color Changes Property Location: Lot 16, Block 1, Filing 1, Eaglebend Subdivision /4040 Eaglebend Drive Applicant/Owner.- Todd Grzywinski Description: The applicant is proposing a change to the approved siding color and to replace portions of stucco with moss rock veneer. Also proposed is a change to the stucco color and driveway material from asphalt to concrete. The duplex is currently under construction. Matt Pielsticker presented the staff report. Commissioner D'Agostino questioned the aluminum window cladding color and commented that it did not look maroon. Todd Grzywinski, applicant/owner, approached the podium to address commissioner concerns. Commissioner Savage asked why Mr. Grzywinski changed the colors, and Mr. Grzywinski responded that the moss rock changes would look nicer with the green stain. Commissioner Struve was interested in what the alternatives would be for color as this color is too dark. Commissioner D'Agostino voiced that the change to rock and the columns were good changes, but the colors were too dark and needed to be lightened. Commissioner Green commented the project needed to be lightened up. Commissioner Savage stated that the color is too dark and the stone was a nice change. Commissioner Smith agreed with the comments of her fellow commissioners that the color was too dark and needed to go, and the stone was a good change. Chris Ekrem, Eaglebend property owner, Lot 15, approached the podium to comment that the home's color was darker than intended but looked well against its stucco; and there is a gray home in the neighborhood that resembles a battleship and that the colors selected to this home were in good contrast and looked well. Commissioner D'Agostino motioned to approve Item VIII, Minor Project - Grzywinski Duplex, Material & Color Changes, Property Location: Lot 16, Block 1, Filing 1, Eaglebend Subdivision /4040 Eaglebend Drive, the modification of a stone wainscot and column deck support to moss rock as presented and approved the minor color change on the stucco and the change on the driveway from asphalt to concrete and the snow melt is not to exceed the property line, maroon clad windows are approved, and not to approve the evergreen siding as submitted but to return with samples of the lightening of the siding to the commission. Commissioner Savage seconded the motion. Commissioner Green began recourse of the motion, as this motion was defeated 4 to 2. Further discussion focused on the impact to the neighborhood and the possibility of getting approval from four property owners, two on either side of the project. Commissioner Struve made motion to approve all items with the exception of the stain color and the acceptance of the color is with the approval of the neighbors on both sides, four signatures, two lots on each side. Commissioner Struve continued that if he could not get approval from the neighbors and if it going to be re- stained within the next ten years, approval by the commissioners is required. Commissioner Green seconded. Commissioner Buckner thought one neighbor on either side needed to approve the color and that return for coloring was unnecessary. Commissioner Struve amended the conditions to include the neighbor approval with Commissioner Buckner seconding for one neighbor on each side and the motion tied, 3 to 3. Commissioner Savage motioned to table for a seven member commission. Commissioner Buckner questioned Mr. Grzywinski on the signatures and Mr. Grzywinski responded that he could get three out of four as the neighbor to the west would not sign off anyway. Commissioner Struve motioned for approval with the conditions as listed on the Staff Report and the return of the applicant with a solution for the color issue. Commissioner Savage seconded the motion and all commissioners were in favor. IX. Other Business A. Moehring Landscape Modifications Property Location: Lot 58, Block 4, Wildridge Subdivision /5170 Longsun Lane Applicant. Robert Moehring, RMI Vail / Owners: David and Kathy Ferguson Description: At the Commission's June 1, 2004 meeting, a final design plan was approved for the subject property with the condition that additional landscaping shall be included on a revised landscape plan to be submitted and approved by the Planning and Zoning Commission. A revised plan has been provided to staff and the Commission will review this revised plan. Matt Pielsticker discussed the staff report to the commissioners. Commissioner Green questioned the plans and if an engineer reviewed the planting plan in response to an October 2004 letter. Commissioner Green commented that there were major technical issues regarding root structure and their growth over a twenty -year period. Commissioner D'Agostino voiced that a geotechnical engineer and a landscape engineer are necessary to comment on the root issues and the irrigation situation on a long -term basis so the structural integrity of the wall is not compromised in the future. Commissioner Struve motioned to table until the applicant is present at a Planning and Zoning Commission Meeting. Commissioner Green seconded the motion and all commissioners were in favor. Commissioner Green questioned receiving the results of the Charette, Eric Heidemann, senior planner, voiced that it would be presented to Town Council. All public comments were present to the planners. Mr. Heidemann continued that that Lot 12 has appealed to Town Council and will be present at the first Council Meeting in August. Bear comments were discussed in the Wildridge areas. X. Adjourn Commissioner Savage motioned to adjourn; Commissioner Struve seconded the motion. All Commissioners were in favor. The meeting was adjourned at 6:50 pm. Respectfully submitted, Ruth Weiss Recording Secretary F-11 lolwk Terry Smith l,llitt.� Vice Chairman Phil Struve Secretary