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PZC Minutes 090203Minutes of Planning and Zoning Commission September 2, 2003 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 pm. II. Roll Call All Commissioners were present with the exception of Commissioner Andrew Karow. Ill. Additions and Amendments to the Agenda There were no additions or amendments to the Agenda. IV. Conflicts of Interest There were no conflicts of interest. V. Consent Agenda Commissioner Him motioned for the approval of the Meeting Minutes from the August 19, 2003, Planning & Zoning Commission Meeting and Commissioner Didier seconded the motion. The motion passed 5-0 with Commissioner Evans abstaining due to absence at the meeting. VI. Landscaping Plan A. Lot 40, Block 1, Benchmark at Beaver (_;reek Subdivision 491 Metcalf Road Revised Landscaping Plan Applicants: Fieldstone Development Matt Pielsticker presented the Staff Report and recommended approval with the five conditions as presented in the 08/29/03 report. Commissioner Smith motioned for approval with staffs recommendations and an added condition that the sage be randomly placed within the limits of temporary irrigation. Commissioner Neville seconded the motion for approval and it passes unanimously. VII. Sign Design A. Lots 67/68, Block 1, Benchmark at Beaver Creek Subdivision 0008 Nottingham Road Master Sign Program Amendment Applicant: Talbot Intermountain Insurance/Monte Park This is a Master Sign Program Amendment for the Petro Hut Building. Talbot Intermountain Insurance is requesting to change the already approved color. Staff has recommended denial of the teal color. Tom Davies, Talbot Mountain Insurance, approached the podium regarding the colors. Teal is the corporate color for the company and Mr. Davies brought color samples, as they are similar to those colors of Ruggs Benedict_ Commissioner Him brought up the fact that this will set precedence on color for the Town. Commissioner Smith mentioned that the color then becomes the lead color for the building. Mr. Davies tried to match the colors as presented on his business card. Talbot Insurance has 50 offices in 8 states. Commissioner Evans brought up the difference of registered trademark as opposed to the corporate logo. Staff reminded the Commission that this would set the precedence on color for this building. Commissioner Neville motioned to approve the upper left PMS 323 for the change on the previously approved sign program. Commissioner Didier seconded the motion and the applicant was approved. The motion passed 5-1 with Commissioner Him opposing. VIII. Minor Project Approvals A. Lot 36, Block 2, Benchmark at Beaver Creek Subdivision 238 Beaver Creek Boulevard Landscaping Improvements Applicant: Vail Contractors B. Lot 21, Block 4, Wildridge Subdivision 5580 Coyote Ridge Deck Addition Applicant/Owner, Konr Beetch IX. Other Business A. Process Discussion Larry Brooks, Town Manager Larry Brooks approached the podium to discuss role of planning and zoning. Mr. Brooks discussed what his responsibility was in the process of the Village of Avon PUD and subsequent amendments to it. He mentioned his need to be more directly involved with staff and the process of development in the Town. Commissioner Evans mentioned the movement and enhancement of dialogue between Town Council and Planning and Zoning Commission be more favorable. Mr. Brooks mentioned the collaboration of the two committees should be carefully monitored. The Town of Avon Comprehensive Plan is in need of amending and revision should start from square one and the most important document for the Town. Commissioner Evans voiced the policy needs to come from the public. Ruth Borne gave updates in Community Development. She thanked the Planning and Zoning Commission for their attendance at the council meeting and the support. Tract Y is threatening to come in again for storage and Mark Donaldson wants to add bays to the Metcalf by Kaman. Lot 61 and the Transit Plan are still moving forward. They have a February deadline. Al Williams came in to discuss his project with Lot 61 - the Avon Town Square project, next to the Confluence. Lot B at Avon Center is coming in with another sign program. X. Adjourn Commissioner Didier made the motion to adjourn, with Commissioner Him seconded. The motion was approved unanimously. The meeting adjourned at 6:50 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman Terry Smith �,C ti1,c r he Secretary FAPlanning & Zoning Cr.,—missinn\Minutes\2003\090203.doc