TC Council Packet 10-27-2015 TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 27, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
REGULAR MEETING BEGINS AT 5:05 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICERS
MAYOR JENNIE FANCHER
MAYOR PRO TEM JAKE WOLF
COUNCILORS
MEGAN BURCH, MATT GENNETT, SCOTT PRINCE, ALBERT “BUZ” REYNOLDS, SARAH SMITH HYMES
AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (SEE SEPARATE AGENDA PAGE 3)
REGULAR MEETING BEGINS AT 5:05 PM
1. CALL TO ORDER & ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT –COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
4. STUDY SESSION
- TOUR OF TOWN HALL, INCLUDING THE POLICE DEPARTMENT
- PUBLIC SAFETY F ACILITY, TRACT G, SWIFT GULCH AND L OT 5 OPTIONS, INCLUDING TOWN HALL LOCATION
OPTIONS
5. BUDGET WORK SESSION
5.1. PRESENTATION OF THE 2016 & 2017 AFFORDABLE HOUSING FUND
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
5.1.1. REQUEST FROM CASTLE PEAK SENIOR CARE COMMUNITY FOR SUPPLEMENTAL FUNDING IN THE AMOUNT
OF $25,000 FROM AUGUSTANA CARE (LISA PEASE, AUGUSTANA CARE)
5.2. PRESENTATION OF THE 2016 & 2017 CAPITAL PROJECTS F UND & FIVE YEAR CAPITAL IMPROVEMENTS
PROGRAM (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
5.2.1. REQUEST FOR LANDSCAPING MONIES AT THE EAGLEBEND APARTMENTS
(PRISCILLA COFFIN, POLARSTAR P ROPERTIES)
5.3. PRESENTATION OF THE 2016 & 2017, WATER, COMMUNITY ENHANCEMENT, & DEBT FUND
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
6. ACTION ITEMS
6.1. FIRST READING OF ORDINANCE NO. 15-09, IMPLEMENTING THE 2015 INTERNATIONAL BUILDING CODES
(CHIEF BUILDING OFFICIAL WILLEY GRAY)
6.2. CONSENT AGENDA
6.2.1 APPROVAL OF RESOLUTION NO. 15- 19 SUPPORTING A GRANT APPLICATION TO GREAT OUTDOORS
COLORADO FOR THE REFURBISHMENT OF THE NOTTINGHAM PARK RESTROOMS, INCLUDING THE
ADDITION OF A PICNIC TRELLIS (PLANNING MANAGER MATT PIELSTICKER)
____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
Page 1
TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 27, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
REGULAR MEETING BEGINS AT 5:05 PM
AVON TOWN HALL, ONE LAKE STREET
6.2.2 APPROVAL OF RESOLUTION NO. 15- 20 SUPPORTING A G RANT APPLICATION TO COLORADO PARKS AND
WILDLIFE FOR THE UPDATE TO THE 2009 RECREATIONAL TRAILS MASTER PLAN
(PLANNING MANAGER MATT PIELSTICKER)
6.2.3 APPROVAL OF OCTOBER 13, 2016 REGULAR MEETING MINUTES (TOWN CLERK DEBBIE HOPPE)
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. MAYOR & COUNCIL COMMENTS
9. WRITTEN REPORTS
9.1. MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
10. EXECUTIVE SESSION
10.1. DISCUSSION OF THE PURCHASE AND ACQUISITION OF A REAL PROPERTY INTEREST UNDER C.R.S. §24-6 -
402(2)(A) AND A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24-6-402(2)(B) RELATED TO SUCH REAL P ROPERTY DISCUSSION AND FOR THE
PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS,
DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6 -
402(2)(E) RELATED TO SUCH REAL PROPERTY DISCUSSION
11. ADJOURNMENT
____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 27, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
REGULAR MEETING BEGINS AT 5:05 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICERS
CHAIRMAN JENNIE FANCHER
VICE CHAIRMAN JAKE WOLF
BOARD MEMBERS
MEGAN BURCH, MATT GENNETT, SCOTT PRINCE, ALBERT “BUZ” REYNOLDS, SARAH SMITH HYMES
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT
4. RENEWAL OF LIQUOR LICENSES
4.1. APPLICANT: AVON PROPERTIES LEASING, LLC D/B/A VILLAGE WAREHOUSE WINES
LOCATION: 101 FAWCETT ROAD
TYPE: RETAIL LIQUOR STORE LICENSE
MANAGER: PETER CUCCIA
4.2. APPLICANT: BLACKSTAR, LLC D/B/A FOOD! BY MARC
LOCATION: 137 BENCHMARK ROAD 4W
TYPE: HOTEL AND RESTAURANT LICENSE
MANAGER: MARC ROUSE
4.3. APPLICANT: FORK& KNIFE, INC. D/B/A BLUE PLATE
LOCATION: 48 E. BEAVER CREEK BLVD.
TYPE: HOTEL AND RESTAURANT LICENSE
MANAGER: ADAM ROUSTOM
5. MINUTES FROM OCTOBER 13, 2015
6. ADJOURNMENT
____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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TOWN OF AVON, COLORADO
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, OCTOBER 13, 2015
AVON TOWN HALL, ONE LAKE STREET
FINAL -LA 10-13-2015 Minutes Page 1
1. CALL TO ORDER AND ROLL CALL
Chairman Fancher called the meeting to order at 5:02 p.m. A roll call was taken and Board members present
were Sarah Smith Hymes, Scott Prince, Megan Burch, Buz Reynolds and Jake Wolf. Matt Gennett was
absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant
Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
No public comments made.
4. PUBLIC HEARING FOR TRANSFER OF OWNERSHIP
4.1. Applicant: Seerut, Inc. & 7-Eleven, Inc.
Current Owner: 7-Eleven, Inc.
Address: 008 Nottingham Road
New Owner: Gurpreet Sidhu
Chairman Fancher opened the Public Hearing, no comments were made. Board member Reynolds moved to
approve the Transfer of Ownership License for Seerut, Inc. & 7-Eleven, Inc.; Vice Chairman Wolf seconded
the motion and it passed unanimously with those present. Board member Gennett was absent.
5. RENEWAL OF LIQUOR LICENSES
5.1. Applicant: R&E Enterprise, Inc. d/b/a Gondola Pizza
Location: 240 Chapel Place #113
Type: Hotel and Restaurant
Manager: Claudiu Popa
Vice Chairman Wolf moved to approve the Hotel and Restaurant License for R&E Enterprise, Inc. d/b/a
Gondola Pizza; Board member Smith Hymes seconded the motion and it passes unanimously by those
present. Board member Gennett was absent.
5.2. Applicant: Pazzo’s West, Inc. d/b/a Pazzo’s Pizzeria
Location: 82 E. Beaver Creek Blvd
Type: Hotel and Restaurant
Manager: Mark Colwell
Vice Chairman Wolf moved to approve the Hotel and Restaurant License for Pazzo’s West, Inc. d/b/a Pazzo’s
Pizzeria; Board member Burch seconded the motion and it passes unanimously by those present. Board
member Gennett was absent.
TOWN OF AVON, COLORADO
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, OCTOBER 13, 2015
AVON TOWN HALL, ONE LAKE STREET
FINAL -LA 10-13-2015 Minutes Page 2
5.3. Applicant: Vail Valley Mexican Foods, LLC d/b/a Agave
Location: 1060 W. Beaver Creek Blvd
Type: Hotel and Restaurant
Manager: Richard Wheelock
Board member Prince moved to approve the Hotel & Restaurant License for Vail Valley Mexican Foods, LLC
d/b/a Agave; Vice Chairman Wolf seconded the motion and it passes unanimously by those present. Board
member Gennett was absent.
5.4. Applicant: Northside Coffee & Kitchen, LLC d/b/a Northside Coffee & Kitchen
Location: 20 Nottingham Road Unit A &C
Type: Hotel and Restaurant
Manager: James Pavelich
Board member Prince moved to approve the Hotel and Restaurant License for Northside Coffee & Kitchen,
LLC. d/b/a Northside Coffee & Kitchen; Vice Chairman Wolf seconded the motion and it passes unanimously
by those present. Board member Gennett was absent.
6. MINUTES FROM SEPTEMBER 22, 2015
Vice Chairman Wolf moved to approve the Minutes from September 22, 2015; Board member Smith Hymes
seconded the motion and it passed unanimously by those present. Board member Gennett was absent.
7. Adjournment
There being no further business to come before the Board, the meeting adjourned at 5:05 p.m.
RESPECTFULLY SUBMITTED:
____________________________________
Debbie Hoppe, Town Clerk
APPROVED:
Jennie Fancher ______________________________________
Jake Wolf ______________________________________
Matt Gennett ______________________________________
Megan Burch ______________________________________
Albert “Buz” Reynolds ______________________________________
Scott Prince ______________________________________
Sarah Smith Hymes ______________________________________
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia C. Egger, Town Manager
Justin Hildreth, Town Engineer
Scott Wright, Assistant Town Manager
Date: October 27, 2015
Agenda Topic: Tract G, Swift Gulch and Lot 5 Development Options, including Public Safety Facility and Town
Hall Locations, Financing Options and Decision Schedule
BACKGROUND
The Avon Town Council met on October 13, 2015 in a study session to review and begin discussions and
considerations of preferred uses for specific Town-owned lands, with the specific objective of making a
decision as to the location for the Avon Police Department and staff services currently located in the
Avon Town Hall. The location work results from:
1. The findings in the Town Hall Facility Assessment and Space Needs Analysis, which detailed the
deteriorated condition of the current Town Hall and need to either renovate or relocate the
building, which sits in Nottingham Town Park.
2. The current Intergovernmental Agreement (IGA) between the Town of Avon and the Eagle
River Fire Protection District (ERFPD), which sets forth the terms and conditions for the design,
construction, ownership and operation of a joint fire and police station facility (PSF) on
Nottingham Road between Swift Gulch and Buck Creek Roads (Buck Creek Site). The IGA also
detailed the conditions of Avon’s loan to the ERFPD.
Recognizing Avon’s need to analyze all location alternatives, ERFPD and the Town agreed that
the Town of Avon would make a decision by November 10, 2015, on whether to continue, in
partnership with ERFPD, to complete design of a joint facility. Likewise, ERFPD is pursuing the
option of developing the Swift Gulch Site without the Avon Police Department, as an alternative
for development.
Town has invested $50,000 in design work to date. A decision to proceed with the joint PSF will
require $241,000 in additional design funding. This is currently budgeted in the 2015 Adopted
and 2016 Proposed Capital Projects Fund; however, these are eligible bond repayment costs.
3. The Council’s direction to update the current land uses to evaluate development options for
Tract G, Swift Gulch and Lot 5. Tract G includes Nottingham Park, Town Hall, the Recreation
Center, Fire Station and surrounding surface parking, including parking lots. Stan Clauson
Associates, as consultant to the Town, have been retained for the work.
COUNCIL DIRECTION FROM THE OCTOBER 13TH STUDY SESSION
Stan Clauson Associates, represented by Patrick Rawley and Larisa LaLonde, presented land use options
for Tract G, Swift Gulch and Lot 5, which were a result of their own analysis and community input from a
charette held earlier in the day. Approximately 25 persons attended the in-depth charette review of and
visioning for the parcels, with consideration of the Town’s current services and needs for the next 25
years. In addition, the Council was presented with the estimated size and costs for the locating the
Police Department at the Public Safety Facility site and for relocating or renovating Town Hall. Annual
debt service for the Police Department, with a 30-year bond issue, for either Certificates of Participation
or General Obligation Debt for the Police Department was reviewed. In addition, a bond issue
supported by URA tax increment financing was presented for Town Hall; a 15 year issue.
From this work the Council directed the following:
Public Safety Facility – Buck Creek at Nottingham Road
Preferred Location of the Police Department
Access to I-70 and the entire incorporated area of the Town, visibility on Nottingham Road, and the
opportunity to interface professional services with the Fire District make this site an ideal location
The estimated cost, based upon pricing from preliminary schematic designs ranges from $7,800,000 -
$8,300,000, with office, holding cell and sally port square footage increased from 5,000+ square feet to
12,000 square feet. Funding options will require bonding, which can be paid for from existing real
estate transfer taxes with passage of Certificates of Participation or with a General Obligation debt
issue, which will utilize property taxes. 30-year issues were forecast.
Council Direction:
1. Work with the architects and builder to:
a. Complete value engineering
b. Decrease the size of the building, including program reductions
c. Propose a phasing plan
d. Eliminate or reduce vehicles in enclosed space and rely on surface parking
2. Obtain from the Eagle River Fire Protection District line item detail for the land acquisition cost
and proposed Avon purchase share
3. Provide average annual debt service for all building scenarios with 15, 20, 25 and 30 year
horizons; complete for COP’s/real estate transfer tax and G.O./property tax issues
4. Develop an alternate scenario for building a Police Station on Town-owned land
Swift Gulch
Preferred Land Use for Vacant Land – Deed restricted worker housing
Good land use design can contribute to compatibility with the fleet and transit operations. The south
facing parcel has good access to transit and is walkable to Town. Poor soils should be expected, which
will increase costs. This is not a good site for the Police Department due to its uphill location and lack of
visibility.
Council Direction: No further direction was given.
Page 2
Lot 5
Preferred Land Uses – Public Works, including snow storage, plus some worker housing if site can
accommodate; can be an alternate site for the Police Department.
The 4+ acre parcel is well situated east of Home Depot. Town parks storage, necessary Public Works
offices, large vehicle storage and some worker housing can be accommodated on the site. The
importance of having an in-Town location for snow storage is a high priority. The parcel, with good
design, can accommodate the facility and vehicle needs of the Police Department, however, space will
most likely not be available for any worker housing.
Council Direction: No specific direction was provided to change the proposed uses, however, in
preparation for the October 27th meeting, a development scenario with a Police Station being located at
Lot 5, with all needed Public Works operational and storage needs, will be presented.
Tract G
Preferred Land Uses include the Relocation of Town Hall, repurposing of the current site for
complementary Nottingham Park uses, Recreation Center expansion and development of the Fire
Station site for arts center and worker housing
Town Hall: Considering the imminent need to either renovate the current Town Hall or relocate the
building, the opportunities to repurpose the site for other Nottingham Park uses favored relocation.
The preferred relocation site, based upon the consultants work, charette input and Council review, is
the Skier Building, with the current Fire Station location as the alternate.
Nottingham Park: A range of facility development options after relocation were identified. The most
often mentioned included:
• Expansion of the playing field to a “championship” dimension
• Pavilion augments including restrooms, more green room type amenities
• A combined multi-use community structure, with parking and worker housing
In addition, preference to relocate the playground “into the trees and ditch area” was supported; as
well as moving the S.U.P. and paddleboat operations to the fishing pier. This relocation would allow for
a more centralized oversight of all summer lake activities and remove the use away from the Pavilion
event terrace.
Future expansion of the Recreation Center was a preferred use for the adjoining vacant land, with
parking. A winter ice rink – summer activity center was identified as a preferred use to the entrance side
(west side) of the Recreation Center.
The Fire Station site, if not developed as a Town Hall, should be considered for development of a “arts
facility” with worker housing.
Council Direction:
• Provide the next iteration of possible uses of the current Town Hall site
• Update cost estimates for locating the Town Hall at the Skier Building, Fire Station and current
Town Hall site
• Provide parking information by location and number of spaces which currently are available to
serve Tract G uses
• Continue to develop needed documents and schedule for a URA tax increment bond
Page 3
STUDY SESSION AGENDA
I. Walk Through of Town Hall, including the Police Department
II. Tract G, Swift Gulch, Lot 5 Development & Buck Creek Site for the PSF
Stan Clauson Associates will present a detailed review of the outcomes from the preferred options
work on October 13th. Please see Exhibit 1. The presentation will consider the potential community
costs and benefits of the various preferred options, financial costs and potential opportunities.
Planning Manager Matt Pielsticker will present parking information, including number of free
parking spaces, walking distance to Nottingham Park and transit service. Please see Exhibit 2.
Direction requested & next phase:
What other information is needed to complete the planning options?
Are there any land use options which should be considered as final?
Stan Clauson Associates will review the firm’s next and final phase of work for the Town
Revisions as may be needed to existing comprehensive, district and master plans
III. Police Department Location, Design & Construction Costs & Financing Options
As requested by the Town Council staff will present two new scenarios for location and estimated
construction costs for relocation of the Police Department. These are shown in Table 1 on the
following page as Scenario 1, which provides a reduction in building size and cost; and, Scenario 5,
which develops the facility at Lot 5. Exhibit 3 provides the preliminary schematic design layout for
the Public Safety Facility.
All scenarios continue to support building program designed for a 50-year life, at full build out for a
staff projection of 28 FTEs (currently 20 FTEs).
Exhibit 4 is a report from Chief Bob Ticer detailing the operational strategies for location of the Avon
Police Department to the Buck Creek Joint Public Safety Facility as a preferred site. He will address the
Council regarding the strategies at Tuesday’s meeting.
Table 2 also provides annual debt service data for the scenarios, with 15, 20, 25 and 30 year bonding
scenarios. Both Certificates of Participation and General Obligation property tax options are shown.
1) Certificates of Participation:
- The Capital Project Fund Five Year Plan shows the Fund, which has RETT as its primary source of
funds, can afford this annual debt service, but 1) other pay-as-you-go projects will be built at a
slower pace and needs may lag funding; and 2) a down turn in the economy can reduce receipts
over the 30 year payment horizon
- Do not require voter approval, but if seeking voter approval, an election can be set at any time,
including May 2016 or later
- If approved in May 2016, or earlier, construction could commence in June 2016; saving and
estimated $350,000 - $750,000 in escalating construction costs.
2) General Obligation:
- Property taxes would be committed for the term of the debt. With the last G.O. bond payment
on current debt being completed in 2016, the current mill levy rate for the retiring bond is
expected to be equal to the new mill levy rate for new police facility debt.
Page 4
- Requires voter approval, ballot can only be presented in November
- If approved in November 2016, construction will begin in April 2017. Estimated increased cost of
$350,000 - $775,000 for year delay should be budgeted.
Direction requested:
What other information is needed for the November 10th meeting when a go-no-go decision is
needed for locating the Police Station at Nottingham Road and Buck Creek in a joint Public Safety
Facility with the ERFPD?
What additional information is needed in considering bond options?
TABLE 1
October 22, 2015
ESTIMATED PROJECTS COSTS @ SCHEMATIC DESIGN
FACILITY (1)
SCENARIO 1
RELOCATE
USES INTO
GARAGE &
REDUCE SF OF
LEVEL 2 (2)
SCENARIO 2
ALTERNATE
LOCATION
LOT 5
SURFACE
PARKING
SCENARIO 3
8 GARAGE
PARKING
SPACES;
14 SURFACE
PARKING
SPACES(3)
SCENARIO 4
22 GARAGE
PARKING
SPACES
SCENARIO 5
22 GARAGE
PARKING
SPACES;
+14 SURFACE
PARKING
SPACES (4)
Total Police Only SF 12,545 12,545 11,929 17,209 17,209
Total Shared Space (3) 2,989 350 2,989 2,989 2,989
TOTAL SQUARE FEET 15,534 12,895 14,918 20,198 20,198 CONSTRUCTION COSTS
Contractor's Estimate on
SD Construction Plans
$5,597,268 $3,958,765 $5,597,268 $5,993,770 $6,048,691
Subtract Valuation
Engineering - Police
$169,350 $169,350 $169,350 $169,350 $169,350
Subtract Valuation
Engineering - Shared
$533,372 NA $533,372 $533,372 $533,372
SUB-TOTAL AFTER VE $4,894,546 $3,789,415 $4,894,546 $5,291,048 $5,345,969
Scenario 1 & 5 - Subtract
Relocation Reductions
$279,300 $279,300
SUB-TOTAL $4,615,246 $3,510,115 $4,894,546 $5,291,048 $5,345,969
Cost per SF $433.56 $272.21 $328.10 $261.96 $264.68
Owner's Contingency (10%) $461,524.60 $351,011.50 $489,454.60 $529,104.80 $534,596.90
Other Soft Costs, tap fees,
dewatering etc. & FFE
(Permits to be negotiated)
$329,370
$181,370
$329,370
$329,370
$329,370
TOTAL ESTIMATED
CONSTRUCTION COSTS
$5,406,141 $4,042,497 $5,713,371 $6,149,523 $6,209,936
Land - Max Estimate (5) $1,300,000 $0 $1,300,000 $1,300,000 $1,300,000
Design Fees $291,000 $526,517
$291,000 $291,000 $291,000
TOTAL COST ESTIMATES $6,997,141 $4,569,014 $7,304,371 $7,740,523 $7,800,936
Page 5
NOTES TO TABLE 1:
(1)32 parking spaces are projected for full employment/occupation of the building; the parking garage in
Scenarios 4 & 5 totals 4,664 square feet.
(2) All parking will be on the surface – 26 total spaces.
(3)$400,000 can be saved in reducing garage parking; however, there is insufficient land area to place all
remaining parking spaces on the surface. The decision is whether to allow the reduced number of
spaces, which equals 10 less spaces, under the assumption that total parking for police and fire (27
spaces), will be sufficient for full build out through a managed parking program.
(4) Provides most parking of all scenarios – 36 total spaces
(5) Final review of the methodology and cost estimates have not been completed. This work will be
done by November 10th.
TABLE 2
DEBT SERVICE
SCENARIO
1
SCENARIO
2
SCENARIO
3
SCENARIO
4
SCENARIO
5
TOTAL COST - BOND
PROCEEDS
$6,997,141 $4,569,014
$7,304,371 $7,740,523 $7,800,936
DEBT SERVICE
DEBT
SERVICE
DEBT
SERVICE
DEBT
SERVICE
DEBT
SERVICE
DEBT
SERVICE
30 YEARS
COP Annual Payment
(average interest rate)
G.O. Annual Payment
(average interest rate)
25 YEARS
COP Annual Payment
(average interest rate
TO BE PROVIDED
MONDAY, OCTOBER 26TH
G.O. Annual Payment
(average interest rate)
20 YEARS
COP Annual Payment
(average interest rate
G.O. Annual Payment
(average interest rate)
15 YEARS
COP Annual Payment
(average interest rate
G.O. Annual Payment
(average interest rate)
Page 6
IV. Town Hall – Location Options, Costs and Financing Options
The Town Hall Facility Assessment and Space Needs Analysis found the current Town Hall to be in need of
complete renovation or replacement. Several options were detailed in the report to provide an
adequate facility. Based upon the report and the October 13th Council meeting, with preference shown
to relocate the Town Hall, cost estimates are provided in Table 3 for relocation as a preferred option.
Included in the table are renovation and rebuilding at the current site in Nottingham Park options, with
and without the Police Department.
Funding Option: URA Tax Increment Financed Bonds – Certificates of Participation
Council indicated a unanimous opinion that URA tax increment financed bond information should be
continued. The direction was based upon the new Wyndham and Centura developments, plus growth
in the increment collected in the URA each year, which is able to fund new debt of $6,000,000, at
current low interest rates. Development of the Town Hall and other public improvement uses in the
District are allowed, all of which are focused on increased economic development investments for the
vitality of the Town. In addition, the proposed 2016 Capital Projects Fund includes a $1.5M allocation for
a Town Hall relocation/renovation. These monies can be repaid from a debt issue or contributed as
cash.
Assumptions:
- Net Proceeds: $6.0M [Amount can vary depending on interest rates, debt coverage requirements, etc.]
15-Year Debt Issue – Interest Rate: 1.25% - 3.559% beginning in January 2018
Average Annual Debt Service: $510,000
- The Authority issues the debt
- When the URA was established, the maximum debt term was 25 years; only 15 years remain. Taking
the opportunity to gain the $6,000,000 +/- in proceeds at this time for investments which meet the
Town’s top priorities for economic vitality should be considered
Page 7
Direction requested:
What other information is needed to make a decision regarding the location of Town Hall and
funding sources?
OPTION DESCRIPTION ESTIMATE PROJECT COST
1 - Preferred
Demolish Town Hall & Relocate Town Hall to
Skier Building with Police Relocating to another
location
$4,290,000 - $4,300,000
Includes revised purchase estimate
and finishes at $169/square foot
2 - Preferred Demolish Town Hall & Rebuild at Existing Fire
Station Site with Police Relocating $5,800,000
A Demolish Town Hall & Rebuild at Existing Fire
Station Site, including Police $10,550,000
B Remodel Town Hall, with Police Relocating $4,850,000
C Remodel and Expand Town Hall to include Police $8,940,000
D Demolish Town Hall & Rebuild on Existing Site
with Police Relocating $5,800,000
E Demolish Town Hall & Rebuild on Existing Site,
Including Police $10,850,000
F Demolish Town Hall & Rebuild at Existing Fire
Station Site, including Police $10,550,000
Note: $750,000 was added to the Police options to include items in the Public Safety Facility but not identified
as part of the Town Hall Assessment
TABLE 3
The cost to demolish Town Hall is $285,734 and the Fire Station is $102,730.
Page 8
EXHIBIT 1
Memo
To: Avon Town Council
CC: Virginia Egger, Town Manager, Town of Avon
From: Stan Clauson Associates, Inc.
Date: 22 October 2015
Re: Updated Review Report, Preferred Options for Planning Services Review and Update of the
Nottingham Park M.P., Swift Gulch M.P., Lot 5 Development Plan for the Town of Avon
In connection with the Planning Services Review and Update of the Nottingham Park Master Plan, the Swift
Gulch Master Pan, and the Lot 5 Development Plan for the Town of Avon, this Updated Review Report will:
Provide a review of the public open house and work session with Town Council, both held on 13
October 2015;
Consider the potential community costs and benefits of the various preferred options, using the
community values voiced at the Public Open House and Town Council comments as a baseline;
and
Consider the financial costs to the Town of Avon and the potential opportunities for investment in
the community that each of the preliminary recommendations represent.
As we further develop the preliminary site plans for the Swift Gulch and Lot 5 parcels, recommendations are
being tested and ground truthing taking place. Site constraints are being more carefully considered as is
buildability and space needs of the various proposed uses. For Nottingham Park, through the charrette
process, desired community amenities have been identified from a list of wide-ranging options. Some of
the options have gained traction while new ideas have been brought to the table for consideration. All
options can support the Park but at what cost to the community? Redefining how municipal services are
provided can create greater community vitality. But affordability must never be far from the conversation,
with the importance of making a good financial decision paramount.
Review of Public Open House and Town Council Meeting – 13 October 2015
The Public Open House was held in Council Chambers starting at 11:30am. Twenty-one members of the
public, Town of Avon staff, and Avon elected officials signed the sign-in sheets with a small number of
additional attendees likely. Virginia Egger, Town Manager, and Matt Pielsticker, Planning Manager, were in
attendance at the meeting for the Town of Avon planning staff. Both Virginia and Matt assisted in
facilitation of the public outreach. Larisa LaLonde and Patrick Rawley were in attendance for Stan Clauson
Associates. Larisa and Patrick also facilitated the public outreach.
To initiate the Public Open House, the Preliminary Findings Report for the three subject sites was presented.
The Preliminary Findings Report recommended that:
Nottingham Park is the center of community in Avon and the functions of the Park must be
supported. Support facilities for the new stage are needed and enhanced park amenities can
attract more diverse park visitors. The adjacencies created by community based facilities can be
utilized to build community. All future improvements must provide improved restroom facilities.
Study how strengthening the connection of the Main Street Mall to the Park will draw people to the
park and create a sense of place and increased pedestrian traffic in the west end of Avon.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 2
As the existing Town Hall needs to be updated, by scrutinizing the alternatives of rebuilding or
relocating, the Skier Building seems likely the best option for the long-term space needs of the Town
as well as the financial health of the community. A move to the Skier Building may create new
opportunities for defining vibrant areas for community activity which will support the Park.
The Police need to be more centrally located and visible. A collaborative base of operations with
the Fire Department at Buck Creek can be a benefit to the community.
Swift Gulch presents opportunities for workforce housing with Police operations as a viable backup
use if Police do not co-locate with fire. Confirming previous studies, Lot 5 is best utilized for Public
Works operations.
Questions and comments were taken throughout the presentation in connection which each of the above
recommendations. Following is a summary of the comments received by topic along with a response, if
appropriate:
Public Comments Regarding Preliminary Recommendations
Town Hall Relocation-
Could you connect existing Town Hall and Fire Station site by closing off Lake Street?
Yes, connecting the two sites is possible however the recent expense of constructing the
enhancements made to Lake Street may not justify the move.
Why is the Skier Building not occupied?
It is our understanding the owner has been approached from time-to-time for partial leases
and/or sale, however, the owner of the property has only wanted to lease the entire building
and not individual suites. The building has never been listed for sale as it is not part of the core
business of the owner. No purchase offer has come to fruition.
Can the Skier Building be expanded, possibly for housing above?
Yes, the Skier Building could be expanded for housing. The Skier Building currently has the
space to meet the needs of the Town in the future and two additional stories can be added.
Was Town Hall considered at Swift Gulch?
Due to the more remote nature of the Swift Gulch site, Town Hall was not considered at Swift
Gulch. In addition, the Town Council in the spring of 2013 concluded Town Hall should be in
the core to promote vitality and customer service.
Public parking provided near the Park is required.
Parking reviews are underway that have shown approximately 500 spaces within a five
minute walk of the park. The provision of increased parking is a priority in all preliminary site
plans of the Park.
Police Relocation-
Police should be more visible.
The Fire Station site would be too congested.
Police at Buck Creek provides greater accessibility to I-70.
The opportunity to share space with fire is attractive.
Police located at Swift Gulch would increase response times compared with their current
location.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 3
Does the Buck Creek site provide for expansion for the future?
The current design accommodates full build out of the Town and staffing projections needed
for buildout. The initial designed size and cost of facility is a concern.
Swift Gulch Workforce Housing
Is there sufficient room for both public works and affordable housing?
While there is sufficient size to accommodate public works and workforce housing, the
reduction of workforce housing may not be an acceptable trade-off.
Swift Gulch seems too isolated for workforce housing.
What impact would workforce housing have on the bus barn?
Workforce housing access would be designed to avoid any conflicts with the bus barn.
Accessibility to transit is a key benefit.
The thought of mixing industrial uses and housing is not ideal.
How many units of workforce housing can the site support?
Approximately twenty (20) units of varying size appear to be possible. While additional study
is required, the site appears to be viable for development.
Like the access to open space!
How much would providing utilities cost?
Further development of the site specific designs will be required before utility cost and other
site improvement costs can be accurately estimated; soils in the area may require special
foundation costs.
Housing is more appropriate than police because police should be more visible.
Using Town owned land for housing is more appropriate than using it for police.
Town owned land makes workforce housing feasible.
How many acres are feasible to build upon?
A little over four (4) acres.
Need to address alternatives for transportation.
Need to maintain public access to trails, maybe with a small parking area too.
Lot 5 Public Works
Might be too loud to locate workforce housing with public works.
Would add more visual blight on Post Boulevard (east I-70 exit) expanding the building lights
from Walmart and Home Depot.
Opportunity to continue to support other events which occur in Avon, such as the Audi
winter driving seminar.
Snow storage requires 1.5 acres.
Following the presentation of the Preliminary Findings Report lunch was provided to attendees. Following
lunch, the group took a brief tour of Nottingham Park. Using a map provided to them with areas of interest
and potential programmatic elements listed, attendees were asked to consider where certain interventions
could be made to the Park to enhance user experience and address facility shortcomings.
The Public Open House was reconvened following the tour in Council Chambers where attendees were
asked to split into four groups to engage in a charrette drawing exercise. Four tables were set up with
drawing materials, maps, and templates of potential programmatic elements, such as a scaled
championship soccer field or indoor ice arena. The templates were intended to make it easier for
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 4
attendees to understand the spatial requirements of certain uses and to understand how programmatic
elements might be paired to create vitality.
Seven iterations of potential site plans were created by the tables. Some themes common among the
proposed site plans included:
Town Hall was located at the Skier Building in five of the seven iterations. Two options provided that
the fire station may be appropriate for Town Hall.
In place of the existing Town Hall, the majority of groups looked at providing some type of
significant structure. Identified uses of this structure included a convention center and hotel, multi-
use buildings with residential uses, and flexible space that could accommodate uses such as ice
hockey and farmers’ market space. Parking was included in many of the iterations that proposed
significant structures, responding to a key community need adjacent to the park.
In addition to being a backup location for Town Hall, the existing Fire Station site was identified as
location for live/work, possibly with a civic twist, such as housing visiting guest artists.
A strong connection between the Main Street Mall and the Park was provided in most of the
proposed site plans.
The existing field space/venue area was preserved in all iterations and expanded to
accommodate larger playfield space and increased venue capacity.
Interactions between the field and other park amenities were explored.
Support facilities for the stage were provided, with a pavilion building located immediately
adjacent to stage and the lake a preferred option.
Internal park circulation was considered, generally building on the connection with the Mall. Some
groups explored connections to the River as well as residential areas to the west of the Park.
The paddle boat concession and dock, which is also the location for stand up paddle boarding, or
S.U.P., was located near the newly established swim beach.
Building on previous design efforts for the Park, the area to the north of the stage was identified for
additional landscaping and possible creation of a lagoon for interactive play.
Parking was discussed in conjunction with the Rec Center expansion as well as along the railroad
right-of-way. Additional studies have shown that sufficient parking may be located within a short
distance to the Park. Enhanced mobility will need to be pursued to encourage Park users to park
remotely and/or walk or bike the short distance from parking to Park.
The individual plans that resulted from the charrette exercise have been distilled down to a preferred
alternative bubble site plan. All charrette plans have been provided in the appendix for closer review.
The public open house was concluded at the designated time of 2:00 pm though some attendees
remained to discuss possible park amenities. A brief tour of the storage area below the stage was provided
by Mayor Pro Temp Jake Wolf. Additional focus group meetings with members of the nearby homeowner’s
association and lodging interest did not take place as no one arrived to participate despite invitations being
issued. Patrick and Larisa also met with various members of the Town of Avon staff who were not involved in
the public open house. These Town employees expressed support for the preliminary recommendations
being discussed.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 5
Avon Town Council Work Session
The Preliminary Findings Report was again presented to members of the Avon Town Council at a Council
Work Session held at 5:30pm. This more conversational review of the preliminary findings largely focused on
the financial costs to construct or finish new facilities and the space needs of the various departments.
Consensus among the Council was voiced for the recommendations contained in the Preliminary Findings
Report, including:
Town Hall should be replaced and the Skier Building is a very good option;
Police can co-locate with Fire at the Buck Creek site if the price is right;
Lot 5 should be utilized for public works and possibly also for police; and
Swift Gulch is a viable option to provide workforce housing.
Council also discussed rising construction costs and appropriate financing options for the desired projects.
Community and Financial Opportunities and Costs
Equipped with the feedback from the public, a greater understanding of the issues impacting the subject
sites, and the political and economic realities of Town, we now move forward to test our recommendations
and the feedback provided by the public by initiating preliminary site design for the three parcels.
Constructability comes into sharper focus with possible efficiencies being found and issues uncovered. New
uses are considered, some with great potential to make a strong impact on the Town.
The costs and opportunities of each option are reviewed below. Understanding the costs and opportunities
represents an important step towards the ultimate goal of creating a site by site development plan.
Lot 5
Following the work session, Council suggested utilizing Lot 5 for Police in addition to Public Works. Upon
further investigations, Police will be able to co-locate with Public Works if Public Works somewhat reduces
the area for snow storage and/or invests in a snow melt system. Please note, current reduction of snow
storage as presented in the following preliminary site plans is approximately only 20%.
Two scenarios are presented:
1. Lot 5 Preliminary Site Plan A provides for co-located Police and Public Works; and
2. Lot 5 Preliminary Site Plan B provides Public Works as a standalone facility.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 6
Figure 1: Lot 5 Preliminary Site Plan A - Co-Located Police and Public Works
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 7
Figure 2: Lot 5 Preliminary Site Plan B- Public Works only
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 8
Community and Financial Costs – Lot 5 Preliminary Site Plans A & B
Lot 5 Preliminary Site Plan A Lot 5 Preliminary Site Plan B
Community
Costs
Co-location of Police and Public Works
utilizes the entire site. To accommodate
both uses, and depending on the total
area needed for snow storage, some of
Public Works operations may be
required to remain remote or operations
at the site curtailed.
Staff inefficiencies may result as will the
feeling of being cramped, and the
community perception that various
required improvements to allow co-
location, such as snow melting
equipment, are unnecessary and/or not
environmentally sensitive.
Public Works facilities located remotely
from Lot 5 may take space that might
be better utilized to enhance
community vitality.
The potential for providing stand-alone
workforce housing is not possible. Some
housing could be incorporated into the
facilities, but the quality of this housing
would be compromised.
Space for community events such as
the Audi winter driving seminar, is
reduced.
Financial
Costs
Reducing the area of operations
available for Public Works may require
additional construction of support
facilities, or investment in snow melt
system.
Snow melt systems can be costly to
install and operate and require
monitoring to ensure operational
parameters are correctly maintained.
Construction costs are climbing.
Construction costs are climbing.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 9
Community and Financial Opportunities – Lot 5 Preliminary Site Plans A & B
Lot 5 Preliminary Site Plan A Lot 5 Preliminary Site Plan B
Community
Opportunities
Good accessibility and visibility for both
Police and Public Works; the site was
obtained specifically for public works
through an inclusive public process.
Police would be located near an area
where many calls take place.
Co-locating Police and Public Works
frees other locations, such as the existing
Fire Station site, for other community
uses.
As the site is located adjacent to
substantial development, the perceived
visual impacts will be less.
As the site is located adjacent to
substantial development, the
perceived visual impacts will be less.
Lot 5 is a confirmed location for Public
Works, meeting most criteria for
operations, and the Preliminary Site
Plan validates previous planning
exercises. The potential for public
opposition is reduced. The site was
obtained specifically for public works
through an inclusive public process.
Financial
Opportunities
Lot 5 is an existing Town owned property.
Construction cost to build the facilities is
the only expense to the Town.
Co-location of Police and Public Works
could provide opportunities to share
facilities such as garage space and
mechanical systems.
Further study will uncover efficiencies in
site planning that may stretch the size of
the site.
Lot 5 is an existing Town owned
property. Construction cost to build
the facility is the only expense to the
Town.
Further study will uncover efficiencies
in site planning that may stretch the
size of the site.
Swift Gulch
Swift Gulch can accommodate approximately twenty units of workforce housing. Units can be provided in
varying sizes with adequate parking and storage as well as visitor parking provided. Areas have been
provided for site amenities, such as playgrounds, and parking provided for non-residents to access the open
space.
Concerns of accessibility and the visual impacts of being adjacent to the transportation operations have
been considered. While a bus stop is not currently provided adjacent to the transportation operations, one
can easily be provided. A dedicated walk with a comfortable slope can connect the housing to the future
bus stop. Landscaping will screen the transportation operations from housing.
When considering the potential for locating Police at Swift Gulch, Town Council has identified issues with site
constraints, visibility, and access. Moreover, locating Police on Swift Gulch drastically reduces the potential
for providing workforce housing. For these reasons only workforce housing is being proposed on the Swift
Gulch site.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 10
One scenario is presented:
1. Swift Gulch Preliminary Site Plan provides for workforce housing.
Figure 3: Swift Gulch Workforce Housing Study
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 11
Community and Financial Costs and Opportunities – Swift Gulch Preliminary Site Plan
Swift Gulch Preliminary Site Plan
Community
Costs
Providing workforce housing at Swift Gulch does not create vitality within the core of
Town, however, the benefits of new housing in Avon versus down valley will be an
economic advantage.
Swift Gulch is on the opposite side of I-70 from the main areas of Town and is
perceived to be remote. Educational efforts need to be made to inform the
community that the walk time from Swift Gulch to the core is approximately ten
minutes.
Along with other efforts to encourage transit ridership throughout Town, residents will
need to be encouraged to utilize transit.
Financial
Costs
Site constraints have been identified, particularly issues with soil stability. Additional soil
testing, civil engineering, and specialized construction techniques may be required
on top of escalating construction costs.
Community
Opportunities
Swift Gulch provides an excellent opportunity to provide significant workforce housing
within Town limits. An improved pedestrian corridor already exists along Swift Gulch
Road which provides easy access to the core in approximately ten minutes.
Workforce housing likely represents the highest and best use as other municipal uses
are not viable options.
The Swift Gulch site is adjacent to open space, a key consideration when locating
workforce housing. Access to open space provides readily accessible recreational
opportunities and allows the workforce housing to enjoy a secluded location.
Swift Gulch is removed from I-70. Meaningful grade change allows for separation to
be created between the transportation operations and potential workforce housing.
Moreover, the site offers excellent views to the south which would make the
workforce housing provided more desirable and unique; solar energy applications
should be available.
The site is immediately adjacent to potential transit and Town of Avon facilities,
countering the more remote location and providing an opportunity for town
employees to live immediately adjacent to work.
Financial
Costs
Swift Gulch is a Town owned property and construction cost of the workforce housing
the only expense to Town. With involvement from other partners, such as the Town of
Vail who are looking for shovel ready projects to provide workforce housing, the
financial impacts to the Town of Avon are potential reduced.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 12
Nottingham Park
Strong support was given at the Public Open House as well as in the Council work session for pursuing
enhancements to the Park. This support was provided based on the understanding of the greater
opportunity costs of keeping Town Hall at its current location rather than providing community gathering
spaces.
Purchasing the Skier Building for Town Hall also received conditional support. The financial impacts of the
purchase of the Skier Building are not known. It is important that the Town be able to negotiate a purchase
price that does not over value the property. The uncertainty of the success of negotiating the right
purchase price demands the creation of an alternative which utilizes the existing Fire Station site for Town
Hall and /or Police.
Two scenarios are presented:
1. Nottingham Park Preliminary Site Plan A provides for Town Hall located in the Skier Building,
structures that may include convention center, hotel, or other mixed use structures adjacent to the
Park, and live/work opportunities at the Fire Station site; and
2. Nottingham Park Preliminary Site Plan B provides Police and Town Hall located at Fire Station site
with parking located across Lake Street in lieu of community uses. Community facilities are also
provided to a lesser degree.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 13
Figure 4: Nottingham Park Preliminary Site Plan A - Town Hall at Skier Building
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 14
Figure 5: Nottingham Park Preliminary Site Plan B - Town Hall & Police Station at Fire Station Site
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 15
Community and Financial Costs – Nottingham Park Preliminary Site Plans A & B
Nottingham Park Preliminary Site Plan A Nottingham Park Preliminary Site Plan B
Community
Costs
With significant development of the Park
edge for a convention center, hotel, or
large mixed use structure comes
concerns of providing adequate
parking.
Placing substantial uses immediately
adjacent to the Park risks overwhelming
the Park and altering the character of a
beloved park space.
Significant projects take away space
that might otherwise be used for more
intimate community uses.
View to the south would be blocked.
Adequate use area requirements for
playing fields to be verified.
Locating both Town Hall and Police on
a constrained site risks transferring
some of the issues currently being
experienced in the existing Town Hall
to a new site with little opportunity to
accommodate growth.
Town Hall and Police at the Fire Station
do not provide ideal accessibility for
both community resources.
All desired secured parking spaces for
police cannot be accommodated.
Adequate use area requirements for
playing fields to be verified.
Financial
Costs
Moving the Town Hall to the Skier
Building does not utilize Town owned
property and requires an appropriate
purchase price which may not be
attainable.
Substantial structures with attendant
parking requirements are very expensive
projects to pursue which will require
complex financing and public votes.
Building new structures and amenities
closely on the heels of the initial
investment of the stage may be
politically unpopular.
Construction costs are climbing.
Updated Review Report, Preferred Options / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
22 October 2015
Page 16
Community and Financial Opportunities – Nottingham Park Preliminary Site Plans A & B
Nottingham Park Preliminary Site Plan A Nottingham Park Preliminary Site Plan B
Community
Opportunities
Enhanced Park amenities will strengthen
the core and provide needed support
for the stage and venue.
Unique opportunities are created for
additional residential uses located within
the core which will add vitality and a
sense of community.
Utilizing the Skier Building for Town Hall
has broad support and provides a
central location for municipal services.
Moreover, the Skier Building is the poster
child of an under-used building.
Enhanced Park amenities will
strengthen the core and provide
needed support for the stage and
venue.
The Town owned Fire Station site is
able to accommodate either Town
Hall or Police, if necessary.
Utilizing the Fire Station site for Town
Hall and Police provides good visibility
for these key community resources.
Financial
Opportunities
Enhanced park amenities will attract a
more diverse park visitor and potentially
create opportunities for youth sports
tournaments.
Interest in convention space and
lodging would support economic vitality
Enhanced park amenities and ball
fields will attract a more diverse park
visitor and potentially create
opportunities for youth sports
tournaments.
Conclusion
The Preliminary Site Plans contained in this Updated Review Report represent preferred options that are
informed by initial community feedback and staff direction. Additional investigations and collaborative
efforts with the Town are required. We look forward to reviewing these preferred alternatives with Town
Council on 27 October to obtain additional feedback and to arrive at a clear set of action items for the final
design effort. The final design effort will result in the detail parcel by parcel plans which will synthesize all of
the community concepts that will have been nurtured and developed through the process.
Appendix
1. Public Open House – Charrette Maps (Options 1-7)
2. Public Open House – Preferred Alternative Charrette Map
3. Figures 1 - 5 Preliminary Site Plans for Subject Sites
Please note that every effort is made to provide accurate and complete information. The findings within this analysis are based on our best understanding of the
client’s intent and our understanding of land use code provisions that address those intentions. No warranty is expressed or implied as to the suitability or
accuracy of this information. This analysis must be confirmed through a formal review with public agency staff. Stan Clauson Associates, Inc. shall not be
responsible for any consequential damages arising from any service or action performed.
EXHIBIT 2
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Matt Pielsticker, AICP, Planning Director
Virginia C. Egger, Town Manager
Date: October 21, 2015
Agenda Topic: Town of Avon Public Parking Summation
INTRODUCTION
At the planning charrette for Tract G on October 13, 2015, concern was voiced over the potential need for
additional parking facilities in the vicinity of Harry A. Nottingham Park regardless of the ultimate land use
decision for the Town Hall site. All participants in the charrette agreed that the current Town Hall site
holds a higher and better use than current uses of park’s storage and a municipal building. At the
Council meeting, staff was directed to provide additional parking information to better quantify
availability and location.
This report summaries parking supply in three distinct geographic areas of Town: West Town Center, East
Town Center, and Village at Avon. A managed parking plan is also presented.
SUMMARY OF PUBLIC PARKING SPACES
West Town Center – There are currently 387 free public parking spaces in this area of Town. All spaces
are located on town streets or in surface lots, with no parking allowed from 12:00 a.m. to 6:00 a.m. A mix
of 2-hour, 5-hour and unlimited parking is allowed on these spaces. All spaces are within a five-minute
walk to Nottingham Park and are served by year round transit operations.
East Town Center - There are currently a minimum of 92 free public parking spaces in this area of Town.
These are street parking spaces and spaces located on East Benchmark Road and on Tract A, which is in
front of Pier 1 Imports and Sports Authority. Parking data collected this summer validated that at least 71
spaces on Tract A are rarely if ever holding a vehicle. The Town is responsible for setting the short term
parking limits and enforcement.
From the summer study a minimum of an additional 30 spaces of underutilized parking spaces were
identified on Tract B, immediately adjacent to Tract A. These spaces, with the concurrence of the lease
holder of the adjoining businesses, can be converted to longer time limits to increase the parking supply.
Chapel Square has an additional nine spaces.
All East Town Center parking is served by year-round transit and has a maximum walk time of 10 minutes
to Nottingham Park. No overnight parking is allowed for any of the spaces.
Total free public parking spaces in the East & West Town Center: 518 spaces
PAGE 1 OF 3
Town of Avon Parking Summary
Village at Avon – Traer Creek Public Parking Garage – There are currently 170 free public parking spaces
in the parking garage. No overnight parking is allowed. Transit provides 30-minute year-round service to
the parking garage
Total Free Public Parking Spaces: 688 free public parking spaces
Managed Parking Plan: In developing this report, Town staff identified the following steps to implement
a managed parking plan for these spaces:
• With the exception of some spaces located immediately adjacent to commercial establishments
(i.e. Christy Sports), which will be signed for 2 – hour parking limits, all parking will be signed for
unlimited day time parking and no parking from 12:00 a.m. to 6:00 a.m.
• Signage will use the international blue parking symbol with the rules stated below the symbol
• The Town will market the parking areas, transit service and walking times
• Implementation will be set for December 15th
The attached map delineates the combination of on-street, public parking lots, and public parking garage
spaces.
WEST TOWN CENTER
Avon Elementary – 72 spaces
Lot 16 – 19 spaces
Town Hall/Lake Street – 123 spaces
Recreation Center/Fire Station – 93 spaces
Library/West BC Blvd – 38 spaces
Skier Building – 36 spaces
Wyndham – 3 spaces*
387 spaces total
*current loading spaces may be converted to 6 diagonal spaces
EAST TOWN CENTER
East Benchmark Road – 21 spaces
Tract A – 71 spaces
Tract B-1 – 30 spaces*
Chapel Place – 9 spaces
131 spaces total
*pending final approval from other property ownership interests
VILLAGE AT AVON
Traer Creek Plaza P1 level – 82 spaces
Traer Creek Plaza P2 level – 88 spaces
170 spaces total
CONCLUSION
The Town of Avon has significant parking spaces, which are located in walking distance to Nottingham
Park and/or on the transit routes. The Town’s special events, with upwards of 3,500 persons in the
Pavilion venue, have been accommodated with managed parking. When needed, the Town’s festival
producers have been able to contract for parking in private lots in walking distance to the park or on
PAGE 2 OF 3
Town of Avon Parking Summary
transit. As the Town grows, more parking will be needed. The 2016 Strategic Plan identifies the need for
the development of a multi-modal transportation and parking plan to be developed.
ATTACHMENT
• Parking Map
PAGE 3 OF 3
Town of Avon Parking Summary
Possibilities Plaza
Main Street Mall
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Sheraton
Mountain
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160 W Beaver Creek Blvd 1st Bank
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Sun Road
Falcon Point Beaver
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West
Lodge at
Avon Center
100 W. Beaver
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Town Hall
Alpine Bank
Slifer Center
30 Benchmark RdThe Seasons at Avon
137 Benchmark Rd
Westin Riverfront Resort
126 Riverfront Ln
Riverfront Lane
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47 E Beaver Creek Blvd
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75 Benchmark Rd
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White River
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90 Benchmark Rd
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P
P
P
P
P
P
P P
P
Hurd Lane
P
On Street Parking
On Street Parking
P
Lot
P
Lot
P
Eaglebend Drive
688
Total
Spaces All
Transit
Served
Managed Parking Plan
COMING
SOON P
EXHIBIT 3 PUBLIC SAFETY FACILITY
EXHIBIT 3 PUBLIC SAFETY FACILITY
EXHIBIT 3 PUBLIC SAFETY FACILITY
EXHIBIT 3 PUBLIC SAFETY FACILITY
EXHIBIT 3 PUBLIC SAFETY FACILITY
EXHIBIT 3
TOWN COUNCIL COVER REPORT
To: Mayor and Town Council
From: Robert L. Ticer, Chief of Police
Date: October 27, 2015
Agenda Topic: Operational Strategies for Relocation of Police Department to Buck Creek Joint Public Safety
Facility Location
Current Police Operations at 1 Lake Street:
Current operations for the Avon Police Department are located in the basement of the Municipal
Building located at 1 Lake Street, Avon, CO. The Police Department, which consists of twenty
full-time employees, has been located at this site for over thirty years. Original staff for the Police
Department at the time of move-in was less than half of current staffing. Over the last several
decades the facility has been redesigned and remodeled multiple times to reduce stress of cramped
quarters and attempted efforts to align programming.
The Police Department has three major programs: Patrol; Investigations; and Administration.
Due to limited space, the investigations function has been moved from the current Police
Department to the main floor of the Municipal Building, adjacent to the Town Clerk’s Office. The
Administrative Program, which includes Property/Evidence, is located in five separated areas
throughout the building and is not conducive to work flow. Patrol Operations are housed in the
main section of the Department with very constrained work stations. The two patrol sergeants are
housed in what is believed to be an old closet measuring 17 feet by 5 feet. The twelve patrol
officers share three work stations near the small scale, multi-functional community room,
separated by a partition.
Twenty-four parking spaces are allocated for the Police Department, which are designed for police
vehicles, staff parking, and public usage. This is an unsecured parking lot that is dissected by a
two-lane roadway between Lake Street and the West Municipal Parking lot. Administrative staff,
on a daily basis, is required to cross this busy roadway throughout business hours to conduct
vehicle inspections for the public.
Relocation of the Police Department to the Joint Public Safety Facility at Buck Creek:
For most of 2015, the Eagle River Fire Protection District and the Town of Avon have been
working on the concept of a shared Police/Fire Joint Public Safety Facility at the Buck
Creek/Swift Gulch location. Extensive work has gone into spatial analysis of current and future
needs of the Police Department, strategic location for the two public safety buildings, architectural
design, programming, and construction.
Page | 1
Housing both fire and police operations together creates a positive economy of scale by
incorporating a shared lobby, multi-usage training/community/incident command room, physical
fitness training room, electrical systems, plumbing, and heating and ventilating systems, to name a
few.
Location of Joint Public Safety Facility:
The Buck Creek location is very central for operations in Avon and will allow rapid response to
many locations such as Wildridge, Mountain Star, Interstate 70, Traer Creek, and the Central
Business Core. Response from the current Police Department location requires officers to respond
through an area often constrained by pedestrians, bicyclists, children, traffic, and attendees at
events in Nottingham Park. For these reasons, response times are lessened.
Secure Parking:
It is recommended that for a future public safety building, secure parking is made available for
police vehicles and police staff. This is critical for homeland security reasons and eliminates
potential criminal tampering and vandalism. Secondly, weather wear and tear on police vehicles
will be reduced with covered parking. Marked patrol vehicles begin to show weather wear and
tear within a year or so and re-marking totals nearly $2,500 per vehicle. The Police Department is
a highly visible function of town government and worn vehicles distract from the overall positive
image. Lastly, during heavy snow fall, officers spend critical time removing snow from
emergency vehicles prior to response to community emergencies.
Additional space for current and future operations:
During the design of the Buck Creek Public Safety Facility, no new programs are being added to
the Avon Police Department, with the addition of some additional space to house a total of 30
employees for expected population growth of Avon. This additional space includes one additional
detective office, one additional patrol sergeant office, and three additional open shared desk space
to be shared by six new patrol officers.
Expansion of Space and Work Flow Programing:
In addition to the aforementioned additional space, the patrol officers work space is designed so
each open area will have shared desk space for two officers, which will allow desk space and a
filing drawer for each officer. Six shared work spaces are needed for current operations, with an
additional three needed in the future as stated above. One additional shared space is needed for
current volunteers and visiting officers.
Currently, evidence is housed in five locations within the Police Department. A new design places
this function into one central location.
Investigations would be moved back onto the same floor that patrol operations is housed.
The lobby would be designed for program flow to ensure that victims and general public are
separated from crime suspects or sex offenders registering. Additionally, a small interview room
adjoining the lobby for intake of minor crime reporting or private discussions with the public is
needed.
Recommendation:
The design of the new Public Safety Building, if located at Buck Creek, would be the most
operational ready location to serve Avon and focus should remain at this site. Careful design of
Page | 2
this building would ensure efficient program work flow, secure parking, smart shared space,
support for the three current program areas with some room for future growth, and design
conducive to community policing.
Page | 3
Town Council Report
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Scott Wright, Finance Director
Kelly Huitt, Budget Analyst
Virginia C. Egger, Town Manager
Date: October 23, 2015
Re: 2016 Budget Work Session – All Funds
PURPOSE OF THE BUDGET WORK SESSION
The 2016 town of Avon proposed budget has been prepared in accordance with the Town Charter
and all applicable Town ordinances. In addition to the 2016 budget, Town staff has prepared
projections for a Five Year Capital Improvements Plan for investment planning in the Capital
Projects Fund. Staff has also developed 2017 budget forecasts for all remaining funds to provide
for future planning and to measure the sustainability of 2016 budget decisions.
At the October 13, 2015, Budget Work Session, Council reviewed a summary of the previous
work sessions, and the proposed URA, General, Transit, Fleet Maintenance, Town Center West
and Equipment Replacement Funds Tuesday’s work session will be a review of the proposed
budgets for the Affordable Housing, Capital Projects, Water, Community Enhancement and Debt
Service Funds. In addition the Five Year Capital Project Fund will be presented. We will begin
with an overview of the budgets, with a PowerPoint presentation of the major initiatives funded in
the budgets and significant variances from 2015.
Council is asked at Tuesday’s meeting to provide direction for final preparation of the 2016
Budget, which is scheduled for Public Hearing and adoption on December 8, 2015.
SUMMARY OF MAJOR SERVICES, IMPROVEMENTS & PROJECTS
2016-2017 BUDGET
SUMMARY OF FUND ACTIVITY
The following information provides Revenue and Expenditure changes by Fund as well as major
activities. The 2016 Proposed Budget provides department narratives, staffing levels, 2015 major
accomplishments, performance metrics and line item detail.
AFFORDABLE HOUSING FUND
- No expenditures planned until policy developed
- See discussion above for recent request from Augustana for additional funding.
October 27, 2015
Page 1 of 2
CAPITAL PROJECTS FUND
2016 Proposed Budget $ 8,808,436 2017 Proposed Budget $ 4,191,241
2015 Revised Budget $ 6,284,327 2016 Proposed Budget $ 8,808,436
Total Change $ 2,524,109 Total Change $ 4,617,195
- Five Year Capital Improvements Plan details planned expenditures
- Bond proceeds are provided for in 2017 from URA for Avon Town hall relocation /
renovation and Town Center West improvements.
- 2016 budget includes remaining expenditures of bond proceeds for street improvements,
including implementation of walkability initiatives on West and East Beaver Creek
Boulevards.
- Includes completion of the Eagle Valley Trail Phase 3.
WATER FUND
2016 Proposed Budget $ 132,353 2017 Proposed Budget $ 136,329
2015 Revised Budget $ 206,031 2016 Proposed Budget $ 132,353
Total Change $ (73,678) Total Change $ 3,976
- Mountain Star Water Tank Reserve is $580,000 for future construction
- 2016 pump replacement at pumphouse ($100,000).
COMMUNITY ENHANCEMENT FUND
Monies accrue from Holy Cross Electric and then are dispersed on a project basis, with Holy
Cross approval
2016 Proposed Budget $ 100,000
2015 Revised Budget $ 0
- 2016 support for undergrounding utility lines associated with the Eagle Valley Regional
Trail segment to be constructed.
DEBT SERVICE FUND
2016 Proposed Budget $ 1,126,089 2017 Proposed Budget $ 579,144
2015 Revised Budget $ 1,117,239 2016 Proposed Budget $ 1,126,089
Total Change $ (8,850) Total Change $ ( 546,945)
- Accounts for payment and principal and interest Town debt.
- Decrease in 2017 is a result of the final maturity of the Town’s Series 2004 General
Obligation Refunding bonds.
2016-17 Budget Work Session
ALL TOWN FUNDS
Page 2 of 2
THE BUDGET HAS BEEN PROVIDED
IN A SEPARATE NOTEBOOK &
MAY BE FOUND AT WWW.AVON.ORG
https://lfpublic.avon.org/WebLink/Browse.aspx?startid=67537
&cr=1WW.AVON.ORG
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Virginia Egger, Town Manager
Date: October 27, 2015
Agenda Topic: Request from Augustana Care for Supplemental Funding in the Amount of
$25,000
SUMMARY:
On October 15, 2015, the Town received a letter from Augustana Care requesting a contribution of $25,000
from the Town for the construction of the Castle Peak Senior Care Community (CPSCC). Increased
construction costs have created a project shortfall and Augustana Care is seeking $350,000 from community
sources to satisfy the shortfall. The Town of Vail has committed to matching dollar for dollar up to a
maximum of $50,000 in total on all new cash contributions from other municipalities and Eagle County to
assist CPSCC in reaching this goal.
STAFF RECOMMENDATION:
In the attachments provided with the request letter, the Town can see the partnership funding at the time the
project was launched. It should be noted that Augustana is retaining a large reserve to cover operational costs in
the early years of operation. These monies conceivably could be used to cover the construction shortfall, with
actual operational shortfalls, if any, provided by new fundraising, if needed. In addition, the submittals do not
indicate any additional contribution from Augustana Care to the cost overrun. With those notes, I do find that
capital contributions to be a preferred way to support needed projects.
I recommend approval a $15,000 contribution to Augustana Care, to be appropriated from the 2015 Affordable
Housing Fund. With Eagle, Gypsum and Eagle County contributions in a like amount, the full $50,000 in match to
the Town of Vail’s challenge can be met or exceeded.
RECOMMENDED MOTION:
If Council wishes to provide additional funding to Augustana, the appropriate motion is:
I move approval of a $xxxxx contribution to Augustana Care to aid in the completion of the Castle Peak Senior
Care Community, with funding coming from the 2015 Affordable Housing Fund.
ATTACHMENTS:
Augustana Supplemental Request 10.15.15
Castle Peak Presentation
Notes to ProForma Dated 10.07.15
Updated Operations Budget 10.07.15
Donor Listing Through 10.15.15
1007 East 14th Street
Minneapolis, MN 55404
Ph 612.238.5101
Fax 612.238.5055
www.augustanacare.org
October 15, 2015
Ms. Virginia Egger, Town Manager
Town of Avon
P.O. Box 975
Avon, CO 81620
Dear Virginia:
Construction of Castle Peak Senior Care Community is underway! Augustana Care is deeply appreciative of the financial support the Town
of Avon has provided to the “Making Our Community Whole” capital campaign to build the Castle Peak Senior Care Community (“CPSCC”) in
Eagle, Colorado. Because of your support and the generosity of others, Castle Peak Senior Care Community will play an important role in the lives
of Eagle County residents.
Since our last update letter to you and the Town Council, we encountered widespread rapidly increasing construction costs as the construction
contractor (the Weitz Company) was engaged and sub-contractor bids obtained. As you are aware, Eagle County has seen these costs rise as much
as 25% in the past year. Through redesigning certain aspects of the project, decreasing the overall square footage from 62,000 to approximately
59,000, and negotiating and securing contributions from the Weitz Company and sub-contractors we have been able to hold the increase in
construction costs to 11%.
To fund the overall increase in costs from the original budget of $22,767,000 to the revised projected budget of $24,962,000 (please see
Attachment A for Source and Use of Funds), the following has been secured:
the USDA Rural Development Loan Program agreed to an increase in financing of $500,000,
Eagle County increased its subordinated debt by $645,000, and
Augustana Care increased its subordinated debt by $700,000.
This has left a remaining funding need of $350,000 to be raised from community sources. This shortfall needs to be satisfied in order to
assure the completion of furnishing common areas, addressing transportation needs, providing adequate weather protection for residents, etc. Of
this amount, we have already secured $98,300 in individual donations leaving a current shortfall of $201,700.
The Town of Vail has committed to matching dollar for dollar up to a maximum of $50,000 in total on all new cash contributions from
the other municipalities and Eagle County to assist CPSCC reach this goal. We hope the Town of Avon will consider assisting us with an
additional contribution of $25,000 to reach the funding needed and to maximize the match offered by the Town of Vail. Please see Attachment B
for the status of total funding provided by the municipalities and Eagle County through October 15, 2015.
1007 East 14th Street
Minneapolis, MN 55404
Ph 612.238.5101
Fax 612.238.5055
www.augustanacare.org
October 15, 2015
We would welcome an opportunity to present and discuss this request further with you and the Town Council. We greatly appreciate your
consideration of our request.
Contact Information
Lisa Pease
Augustana Care
Director of Development, Colorado
970-471-4864
lpease@augustanacare.org
1007 East 14th Street
Minneapolis, MN 55404
Ph 612.238.5101
Fax 612.238.5055
www.augustanacare.org
October 15, 2015
Castle Peak Senior Care Community
Attachment A - Project Budget
July 2015
Sources of Funds
USDA Direct Loan $12,524,000
Eagle County Subordinated Debt 5,000,000
Eagle County Land Donation 988,000
Augustana Care Subordinated Debt 1,700,000
Captial Campaign 4,400,000
Supplemental Campaign Contributions 350,000
Total Funding: $24,962,000
Expenses
Construction $16,763,500
Land 988,000
Architect, Engineering, Entitlements 2, 692,000
Furnishings, Fixtures, Equipment 1, 379,700
Resident Experience/Excellence in Care 350,000
Marketing, Fundraising and Pre-opening 685,000
Financing Costs 542,000
Reserves 1,561,800
Total Expenses: $24,962,000
1007 East 14th Street
Minneapolis, MN 55404
Ph 612.238.5101
Fax 612.238.5055
www.augustanacare.org
October 15, 2015
TOWNS, EAGLE COUNTY AND AUGUSTANA CARE CONTRIBUTIONS
Initial Campaign
Subordinated
Debt
Subsequent
Donations
Additional
Request Notes
Cash In-Kind
Town of Avon $200,000
$25,000
Town of Eagle $155,000 $445,000
$15,000 $15,000 Included in current 2016 budget draft
Town of
Gypsum $200,000
$15,000
Question to be recalled when full
Town Council is present
Town of
Minturn $40,000
$5,000
Presentation scheduled for October
21st
Town of
Redcliffe *
* No request has been made
Town of Vail $200,000
$50,000 $50,000
Pledged as a match to additional town
and county cash contributions
included in 2016 budget
Eagle County $988,000 (1)
$5,000,000
$25,000
$40,000 cash contribution toward
construction management pending
approval not reflected
Augustana Care $40,000 (1)
$1,700,000
(1) Amounts do not include cost of salaries for all internal staff devoting time to this project.
CASTLE PEAK
GROUNDBREAKING CEREMONY
July 16, 2015
Review of Construction Progress
and What’s Next
http://castlepeak.org/find-community/castle-peak-senior-care-community-augustana-care/news-events/news/1062015-
aerial-view-video-castle-peak-senior-care-community-construction/
Construction Schedule Moving Forward
•Structural steel for skilled nursing began 9/28 and is now
finished.
•Steel framing for assisted living is progressing and the
second floor deck has been poured.
•Skilled nursing steel framing began10/5 and will take
about 3 weeks.
•Skilled nursing second floor deck is scheduled to be
poured around the end of October.
•Live video feed: https://video.nest.com/live/fJlpmu
Review of Building Design
Concepts
Castle Peak Design Guidelines
•Market Demand
•Maximize the Site
•Build a Continuum of Service
•Flexibility in Design for Future Markets
•Serve All Economic Incomes
•Medicaid Skilled Nursing Moratorium
▫Design and size of Project dictated by Medicaid, Culture
Change Colorado Coalition and Federal Medicare Funding
•HOA District
•Efficiency-Shared Staffing
•Building Code Changes/Conflicts
▫NFPA 2012, IBC, State Licensing Rule being revised
currently
•Lender Design Requirements
Construction costs that came in higher than
anticipated in September 2014 due to:
• market conditions
• foundation design changes
Resulted in:
•minor revisions to the plans
•Rebidding the project in the Spring of
2015
•reduced contingency
•the need to raise additional funds
Castle Peak Challenges
AL First Floor
AL Second Floor
AL Third Floor
Assisted Living
Studio - 4 units
Private suite designed for assisted living
Private bath with walk-in shower
Kitchenette with refrigerator
Initial Health Care Assessment and ongoing monitoring
Personal care staff on duty 24 hours a day
Access to Licensed Nursing staff 7days/week and RN on call 24
hours/day
Wi-Fi throughout community
All utilities except for your private phone service and cable tv
Individual climate controls (heat and air conditioning)
Transportation for scheduled outings and shopping
24-hour urgency response
Vitals checked monthly
Weekly housekeeping services
Weekly linen change
3 delicious meals served in main dining room
Scheduled social, spiritual, recreational, educational and
wellness programs
On site Fitness Center
Access to Salon
The monthly rental fee includes:
Assisted Living
1 Bedroom - 12 units Private apartment designed for assisted living
Private bath with walk-in shower
Kitchenette with refrigerator
Initial Health Care Assessment and ongoing
monitoring
Personal care staff on duty 24 hours a day
Access to Licensed Nursing staff 7days/week
and
RN on call 24 hours/day
Wi-Fi throughout community
All utilities except for your private phone and
cable service
Individual climate controls (heat and A/C)
Transportation for scheduled events
24-hour urgency response
Vitals checked monthly
Weekly housekeeping services
Weekly linen change
3 delicious meals served in main dining room
Scheduled social, spiritual,
educational and wellness programs
On Site fitness center
Access to Rehabilitation Services
Access to Spa Services
The monthly rental fee includes:
Assisted Living
2 Bedroom - 4 units The monthly rental fee includes:
Private apartment designed for assisted living
Private bath with walk-in shower
Kitchenette with refrigerator
Initial Health Care Assessment and ongoing
monitoring
Personal care staff on duty 24 hours a day
Access to Licensed Nursing staff 7days/week and
RN on call 24 hours/day
Wi-Fi throughout community
All utilities except for your private phone and
cable television service
Individual climate controls (heat and A/C)
Transportation for scheduled outings & shopping
24-hour urgency response
Vitals checked monthly
Weekly housekeeping services
Weekly linen change
3 delicious meals served in main dining room
Scheduled social, spiritual, recreational,
educational and wellness programs
Washer and dryer in unit
SNF First Floor
SNF Second Floor
SNF Units - 16 Plus & 28 Standard Units
Payer Sources
As
s
i
s
t
e
d
L
i
v
i
n
g
Sk
i
l
l
e
d
N
u
r
s
i
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g
Me
m
o
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y
C
a
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Re
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a
b
Private Pay X X X X
Long-Term Care Insurance X X X
Life insurance policy conversion X
Medicare X X
Medicaid X X X
Private insurance X
Accountable Care Collaborative
(ACC)
Medicare Advantage Plans
X
Interest List
•The Interest List contains names of those who wish
to learn more about residing at Castle Peak Senior
Care Community.
•98% of those on the list have ties to Eagle County;
i.e. either lives in Eagle County currently or has an
immediate family member who lives in the county
•Each person on the Interest list will be contacted on
a first-come-first served basis by the Castle Peak
Marketing Director to determine if they wish to
reserve a place.
•A reservation list with deposits is expected to be
created starting January 2016.
To get your name on the Interest List,
contact Dave Saemrow at
dsaemrow@augustanacare.org
or call 970-989-2500
Castle Peak Senior Care Community
Notes to ProForma for First Year of Full Occupancy
The attached is the most recent operational forecast for when the facility is fully occupied. This
proforma reflects a debt coverage ratio of 1.40 to 1.00. It is important to recognize this does not include
debt service on the subordinated debt. Current financial forecasting does not show payments on the
subordinated debt being made to Eagle County or Augustana Care until approximately 6 to 7 years into
the future. Inclusion of the subordinated debt into this first year proforma would result in a debt
coverage ratio of approximately 1.13:1.00.
The amount of the working capital reserve being carried into the project to fund operations prior to
reaching full occupancy is $1.1 million.
Castle Peak Senior Care Community
ProForma for First Year of Full Occupancy
Revenue
Nursing Facilities $5,618,119
Contributions 0
Other Revenue 0
Total Revenue $5,618,119
Expense
Nursing $2,543,417
Medical Records 57,592
Social Services 138,081
Therapeutic Programs 82,115
Dietary 381,436
Housekeeping 134,614
Maintenance 261,058
Laundry 41,783
Administration 657,017
Ancillaries 470,012
Depreciation 670,051
Amortization 8,343
Interest 441,400
Other 10,404
Total Expense $5,897,323
Excess of Revenue, Gains and
Other Revenue Over Expense ($279,204)
Excess of Revenue, Gains and
Other Revenue Over Expense
Add:
Depreciation 670,051
Amortization 8,343
Interest 441,400
Cash Available For Debt Service $840,589
Debt Service $598,942
Coverage Ratio 1.40
Page 1 of 1
Donors to Castle Peak Senior Care Community
Through October 15, 2015
Allison Wright
Alpine Bank
Andrew and Lucinda Daly
Anne Brown
Anne Esson
Anne Hintz
Anne McKibbin
Anneliese Freeman
Anonymous Castle Peak
Armando and Pamela Del Bosco
Axis Sports Medicine
Barbara Baruth
Barbara Hibben
Barbara Holden
Barbara Levine
Belle King
Benjamin and Jennifer Wanner
Bernice Davie
Bill and Kathy Heicher
Bill and Lorie Amass
Bill House
Bob and Helen Fritch
Bob and Linda Llewellyn
Bonnie Kivel
Brenda Himelfarb
Bruce and Mary Jo Allen
Buck and Holly Elliott
Byron and Sally Rose
Carla Guarascio
Carmine and Mary Jo Cianciaruso
Carol Collins
Carol Lewis
Carole Onderdonk
Carole Schragen
Caroline Sheahan
Carroll Tyler
Catherine Cheney
Catherine Douglas
Catherine Edborg
Catherine Jones-Coburn
Charity Batson
Charles and Ann L'Esperance
Charles and Carol Wick
Charles and Norma Carter
Charles and Norma Schmoyer
Charles Dolan and Susan Mackin
Charles Hauser
Cindy Kelleher
Clint and Esther Mehl
Colorado Association of Realtors Housing Assistance Fund
Colorado Mountain Medical, PC
Connie and Chuck Powers
Cordillera Property Owners Association
Craig Foley
Dale and Jean Mosier
Dale and Shelley Stortz
Dan and Deborah Luginbuhl
Dan Godec
Dana Gumber
Daphne and Jim Slevin
Dave and Sue Mott
David and Diane Pearce
David and Elizabeth Stern
David and Ellen Caplan
David and Judith Carson
David and Tracey Bentley
Deborah Sarthou
Deborah Wittman and Rik Heid
Denny Shay Painting Services
Derrald and Sandra Newman
Dick and Ann Rothkopf
Dick and Mary Pownall
Donald and Linda Zerangue
Donald and Marion Laughlin
Donna Abbruzzese
Doris Bailey
E. Rychel
Eagle County Health Service District
Donors to Castle Peak Senior Care Community
Through October 15, 2015
Eagle Ranch Association
Eagle River Foundation
Eagle-Vail Metropolitan District
Edward and Barbara Lukes
Edward and Sharyn Smith
Edwin Swinford
El Pomar Foundation
Elizabeth and Luc Meyer
Elizabeth Keay
Ella Burnett
Ellen Mitchell
Erik Dorf
Evelyn Rosen-Budd
FirstBank
Frank and Susan Diasparra
Frank Strauss
Franziska Clem
Fred and Rainey Green
Fred and Thea Rumford
Fred Distelhorst
Gail Dietz
Gary and Carolyn Cage
Gene and Roberta Hagerman
George and Lizette Lamb
George and Patricia McCollum
George Gregory
Gerald and Donna Nemanic
Glen Phelps
Goldie Wetcher
Gracie Campbell
Greg and Sharron Finch
Hank and Michelle Manley
Happy and John Power
Harold W. and Mary Louise Shaw Foundation
Harriet Rosenwald
Heather McInerny
Heather Rawlings
Helen Bird
Helena Leslie
Herb and Pamela Rammrath
Herbert and Thelma Rubinstein
Hollis and Carolyn Rademacher
Hugh and Angela Overy
In Jesus' Name! Fund #3 advised by the Denver Foundation
J.W. and Carole McNeill
Jacilyn Spuhler
Jack and Greer Gardner
Jack and Kathleen Eck
James and Barbara Spiker
James Flaum
Jan Abbott
Jane Hand
Jane Healy
Jane Kaplan
Jane Tully
Janice Bauer
Janice Cetera
Janice Roberts
Jann Kinney
Jay and Robyn Bryant
Jean Paradis
Jennie Longville May
Jerry Sibley
Jim and Lynn Chapin
Jim and Suzy Donohue
Jim Horan
Jo Ann and Ed Carhart Levy
Joan Berger
Joan Windsor
Joe and Anne Staufer
Joel and Susan Fritz
John and Denise O'Connell
John and Doris Kirchner
John and Earline Bronn
John and Jan Oltman
John and Judy Angelo
Jon and Nancy Knickerbocker
Joseph and Joan Goltzman
Donors to Castle Peak Senior Care Community
Through October 15, 2015
Joseph Esmail
Judith Levine
Katherine Kopp
Kathleen Talbot
Kathy Waugh
Kay and Charlie Bertrand
Kay and Kim Gudmestad
Kaye Ferry
Keith Countryman
Ken and Jackie Marchetti
Kent and Rayma Rose
Kent Erickson
Kimberly Peel
Kristi Cavanagh
Kristina Steinberg
Kurt Nelson and Melissa Macdonald
Larry and Muffy Brooks
Larry and Pat Stewart
Law Offices of John W. Dunn, LLC
Lawlor Wakem
Lawrence and Marjorie Kyte
Lee Rimel
Leslie and Maureen Shapiro
Lisa and Dave Pease
Lisa Muncy
Louise McGaughey
Lucy and Peter Dunning
Lynn and John Gottlieb
Magda Vossler
Marci Kittay
Marcia McCalden
Margaret Collett
Margaret Kell
Marie Dow
Marilyn Hopson
Marka Moser
Marlin Smickley
Marsha and Ric Marshall
Mary and Timothy Ellestad
Mary and William Cotton
Mary Ann Johnston
Mary Anne Metternick
Mary Brooke
Mary Lawrence
Mary Pat Armistead
Matt and Diana Scherr
Mauri Nottingham
Melanna and Jean Marcellot
Melvin and Barbara Vaughn
Merv and Laine Lapin
Michael and Edith Lederhause
Michael and Jane Reisinger
Michael Glode
Michael Halpert
Mike and Mary Sue Shannon
Mike and Traci Wodlinger
Morrie and Suzie Shepard
Ms. Cordy Deveri
Mutual Fun Club
Nancy Alexander
Nancy Berg
Nancy Lipsky
Nicholas and Nanette Kuich
Nora Fryklund
Norman and Sarah Smith
Pamela Horan-Kates
Pamela Timmins
Paolo and Susan Narduzzi
Patricia and Timothy Tucker
Patricia and William Hammon
Patricia Bain
Patricia Cole
Patricia Huck
Paul Gotthelf
Peggy Buchannan
Peggy Nicholls
Pepi and Ann Langegger
Peter and Carole Feistmann
Donors to Castle Peak Senior Care Community
Through October 15, 2015
Peter Jaffe
Philip and Mandy Paolilli
Pierre Sarthou
R.B. Galloway
Ricardo Souto
Richard and Gay Steadman
Richard and Pamela Smith
Richard Craig
Richard Dirkes
Richard Gretz and Doris Dewton
Robert and Diane Holmes
Robert and Karen Kern
Robert and Karen Lambert
Robert and Madelaine Kleinman
Robert and Susan Baker
Robert Greenback and Jean Naumann
Ronald and Kathy Iverson
Ronald Wolfe
Roy and Shirley Nolan
Ruby Dog 14 LLC
Ruth and Carl Walker
Ruth Lenz
Ruth Moran
Samuel and Luleta Maslak
Sandra Roberts
Sandra Vancampen
Sara and Bill Fisher
Sara DeIraola
Scott Skelton
Sharlene Wyer
Sharon Bell
Sheika and Pepi Gramshammer
Sheila Whitman
Singletree Property Owners Association
Soo-Yeon Dawson
SSF Foundation
Stanley and Jerre Van Sooy
Stanley and Marita Clifford
Stavros Niarchos Foundation
Stephanie Gillis
Stephanie Glenwright
Steve and Angela Penrose
Steve and Grace Gamble
Summer Holm
Susan and John Baty
Susan Pollack
Suzette Newman
Sydney Pittman
Tambi and Daiva Katieb
Teri Madigan
Terry Fray
The Dusty Boot
The Howard and Martha Head Fund, Inc.
The James C. Allen Charitable Foundation
The Kosloff Family Foundation
The Webb Family Fund of the Pikes Peak Community
Foundation
The Wright Insurance Company, Inc
Thomas and Barbara Painter
Thomas and Nancy Hill
Thomas Steinberg
Tisa Olsen
Tom and Margaret Edwards
Tom and Sandy Gaylord
Tony and Barbie Mayer
Town of Avon
Town of Eagle
Town of Gypsum
Town of Minturn
Town of Vail
Trout Enterprises Ltd.
Unknown Donor
Vail Board of Realtors
Vail Resorts
Vail Valley Emergency Physicians
Vail Valley Medical Center
Vail Valley Medical Center Volunteer Corps
Vail-Summit Orthopaedics
Donors to Castle Peak Senior Care Community
Through October 15, 2015
Valley View Hospital Association
Virginia Snowdon
Visiting Angels
Vorlaufer Condominium Association
W. Lee Rowe
Warren and Elizabeth Janowitz
Wells Fargo Bank
Western Colorado Community Foundation
William and Cheryl Jensen
William and Martha Bevan
William and Martha McMakin
William Brinton
William Harris
William Lindsay
William Loper
William Powell
William Schulz
Word Of Life Worship Center
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Virginia C. Egger, Town Manager
Justin Hildreth, Town Engineer
Date: October 27, 2015
Agenda Topic: Presentation of the 2016 & 2017 Capital Projects Fund & Five Year Capital
Improvements Program
Please find attached the detailed Capital Projects Fund Five Year Plan, which has been provided previously in your
2016-2017 Proposed Budgets work book. For ease in review of the Capital Projects Fund Five Year Plan, which
includes the recommended revenues and expenditures for 2016, the worksheets are included with this memo,
followed by project descriptions. The project descriptions cover all capital project expenditures for the period
2013 – 2020.
The purpose of this report is to provide a link between the recently adopted 2016-2017 Strategic Plan and the
programming and funding of projects to meet the stated objectives. The memo also includes a recommendation
for partnership funding for landscaping at the Eaglebend Apartments.
Implementation of the 2016-2017 Strategic Plan
The adopted 2016-2017 Strategic Plan set a number of Tier 1 Priorities which are appropriate for funding from the
Capital Projects Fund. The following list summarizes those priorities and how each is addressed.
Tier 1 Priorities
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate.
Much of the maintenance of Town infrastructure is funded in the General Fund. At times, major
maintenance costs are appropriate for funding in the Capital Projects Fund. Those included in the 2016
plan, which exceed $50,000 are:
1. Major rehabilitation and renovation of the Harry A. Nottingham Restrooms and addition of a
picnic area with covered trellis.
A GOCO grant will be submitted for this work for the $260,000 project (59% GOCO/
41% Town). In working on the grant, the Town staff has come to a full realization of the
importance of this expense as one of the highest priorities for Town funds. Funds presented in
the worksheets will be amended to reflect the grant shares.
2. Fleet Facility - $80,000 Roof Replacement; $80,000 Floor Painting
3. Bus Shelters – Three this year and two in 2017. These are new, modern canopies. A $125,000
FTA grant has been received to assist with the total costs of $137,500
4. Post Boulevard and Wildwood Road Repair, $75,000 each repair
5. Pump Replacement for Nottingham Park System - $100,000
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding.
Significant investments are proposed in 2016:
1. $2,275,000 - Completion of the last segment of the regional trail. Grants totaling all but
$465,000 will fund the work
2. $1,026,333 – West and East Beaver Creek Boulevard – redesign for walkability and bicycle safety
– a result of the Blue Zones planning; the project is planned in two phases with the balance of
$1,150,00 programmed in 2017
3. $88,000 – Avon Road/I70 Overpass safety improvements for pedestrians and bikers
Update the Avon Trails Plan to provide a comprehensive, prioritized soft and hard trails plan,
including trail connectivity; pursue grant funding
1. A Colorado Parks and Wildlife Grant will be submitted to update the 2009 Town of Avon
Recreational Trails Master Plan. With over $200,000 in additional CPW trails development
money available, based upon master plans, and the Governor’s announcement of $100M
becoming available for biking and connectivity, the ability to update the plan is paramount.
(A GOCO Youth Grant was also submitted for West Avon Preserve 2016 work.)
2. $1,260,000 in 2016 funding is recommended to construct the Metcalf Climbing Lane – Phase 1.
A project once estimated to cost $500,000, the recent bid has pushed this safety improvement
to a much higher funding level. Phase 2, with recognition that the road is sufficiently wide
above the truck turn-around for biker riders, is not programmed until 2020.
Determine location(s), costs and financing plans for the Town Hall and Police Department
1. Funding in the amount of $1,500,000 in cash is recommended for Town Hall relocation or
renovation.
2. An additional $4,500,000 in new URA bond proceeds is in the Capital Projects Fund, which can
provide funding for the Town Hall as well.
3. COPs annual debt service is forecast expenditure in the Capital Projects Fund for the Police
Department Facility, pending Council’s decision as to the proper source and term for debt. The
monies projected are included to indicate the Capital Projects Fund is capable of funding the
new debt.
Upgrade and relocate the Nottingham Park Playground, prioritizing this project for a 2016 GOCO
grant application
1. Architects have been selected for the design and preparation of the grant.
2. The design will be done with oversight from a citizens committee, including Avon Elementary
School student representatives
Please see attached a request for the funding of landscape improvements at the Eaglebend Apartments
from the Eaglebend Affordable Housing Corporation. Councilor Megan Burch and I spoke with
representative Priscilla Coffin about the scope, cost and amount requested. The conversation ended with a
recommendation that the scope of the project be reduced. A recommendation for the Town to provide
$15,000 was offered, with Priscilla saying she would take that amount back to her board. As of this date,
her Board has not met, but she has indicated the project scope is being reduced.
Scott Wright will provide an overview of the fund balances, reserves and future funding program during his
presentation on Tuesday.
Section IV, Page 2
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 3,764,526$ 3,825,312$ 2,250,000$ 2,000,000$ 2,000,000$
Intergovernmental 1,026,019 232,500 40,000 2,093,534 390,000
Investment Earnings 13,298 3,741 3,741 13,372 10,460
Other Revenue 74,926 80,000 80,000 80,000 80,000
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,186,906 2,480,460
Other Sources:
Bond Proceeds - 3,800,000 3,800,000 - 6,125,000
Operating Transfers-In 3,904,015 345,000 2,095,000 820,000 770,000
Total Other Sources 3,904,015 4,145,000 5,895,000 820,000 6,895,000
TOTAL REVENUES 8,782,784 8,286,553 8,268,741 5,006,906 9,375,460
EXPENDITURES
Capital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 1,883,790 75,000
Land and Land Improvements 73,966 150,000 119,632 160,000 1,235,000
Roads and Streets 4,612,269 3,417,995 1,901,708 5,744,333 1,830,000
Utilities - - - - -
Water Fund Projects 161,506 - - 100,000 -
Communications and Technology 64,215 70,238 70,238 - -
Strategic Planning 5,000 30,000 64,240 - -
Debt Service:
Bond Issuance Costs - 93,800 93,800 - 125,000
Capital Leases 153,511 121,770 121,770 121,770 121,770
Total Capital Improvements 8,081,220 6,702,311 4,167,886 8,009,893 3,386,770
Other Uses
Operating Transfer-Out - General Fund 207,121 1,538,335 1,538,335 219,735 226,327
Operating Transfer-Out - Debt Service Fund 732,375 559,992 578,106 578,808 578,144
- -
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471
TOTAL EXPENDITURES 9,020,716 8,800,638 6,284,327 8,808,436 4,191,241
NET SOURCE (USE) OF FUNDS (237,932) (514,085) 1,984,414 (3,801,530) 5,184,219
FUND BALANCE, Beginning of Year 3,624,653 3,386,721 3,386,721 5,371,135 1,569,605
FUND BALANCE, End of Year 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$
Fund Balances
Restricted For:
Street Improvements -$ 1,624,521$ 2,616,333$ -$ -$
Asphalt Overlay - 240,000 240,000 480,000 720,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,500,000 - -
URA TCW Improvements - Bond Proceeds - - - - 4,500,000
Joint Public Safety Facility Debt Service - $8.5M - - - - 338,605
Unassigned:
Unreserved 3,386,721 1,008,115 1,014,802 1,089,605 1,195,219
Total Fund Balances 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 3
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
REVENUES
Real Estate Transfer Tax:3,764,526$ 3,825,312$ 2,250,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$
Interest Earnings 13,298 3,741 3,741 13,372 10,460 16,388 19,675 20,000
Intergovernmental:
Federal/State:
FTA 90 SGR 49,705 - - - - - - -
FTA-5311 Capital Funding Grant (Bus Shelters)- 125,000 - 125,000 - - - -
GOCO Grant - Eagle Valley Trail - Phase 1 497,000 - - - - - - -
CDOT Grant - Eagle Valley Trail - Phase 3 - - - 1,355,000 - - - -
GOCO Grant - Playground - - - - 350,000 - - -
GOCO Grant - Restrooms (60/40)- - - 90,000 - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop - 30,000 - 30,000 - - - -
Eagle County Trails Grant - Phase 2 463,864 - - - - - - -
Eagle County Trails Grant - Phase 3 - - - 453,534 - - - -
Eagle County Trails Grant - Saddleridge Trail 15,450 - - - - - - -
Asphalt Overlay Contributions - TCMD - 40,000 40,000 40,000 40,000 40,000 40,000 75,000
Short-Term Loan Repayment - ERFPD - 37,500 - - - - - -
Other Revenues:
Asphalt Overlay Contributions - Developer - 80,000 80,000 80,000 80,000 80,000 80,000 -
Donations and Contributions 27,000 - - - - - - -
Project Cost Reimbursements 32,614 - - - - - - -
Nonclassified 15,312 - - - - - - -
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,186,906 2,480,460 2,136,388 2,139,675 2,095,000
Other Sources:
Debt Proceeds - Street Improvements - 3,800,000 3,800,000 - - - - -
Debt Proceeds - URA - - - - 6,125,000 - - -
Transfer in from General Fund
- Assigned to Capital Improvements - 225,000 1,425,000 - 250,000 250,000 -
- Nottingham Park Pavilion 700,000 - - - - - - -
- Short-term Loan 1,325,000 - - - - - - -
- Asphalt Overlay - 120,000 120,000 120,000 120,000 120,000 120,000 75,000
Transfer in from the AURA - Mall Improvement Project
- Mall Improvement Project 700,000 - - - - - - -
- Tract G / Town Hall - - - 500,000 400,000 - - -
Transfer in from Community Enhancement Fund
- Mall Improvement Project 608,000 - - - - - - -
- 2016 Power line Undergrounding - - - 100,000 - - - -
Consolidation with Capital Projects Fund 413,251 - - - - - - -
Transfer in from Water Fund 157,764 - - 100,000 - - - -
Transfer in from Equipment Replacement Fund - - 550,000 - - - - -
Total Other Sources 3,904,015 4,145,000 5,895,000 820,000 6,895,000 370,000 120,000 75,000
Total Revenues and Sources of Funds 8,782,784$ 8,286,553$ 8,268,741$ 5,006,906$ 9,375,460$ 2,506,388$ 2,259,675$ 2,170,000$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 4
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
Projected
EXPENDITURES
Capital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 1,883,790 75,000 90,000 300,000 -
Land and Land Improvements 73,966 150,000 119,632 160,000 1,235,000 - - -
Roads and Streets 4,612,269 3,417,995 1,901,708 5,744,333 1,830,000 845,000 200,000 625,000
Utilities - - - - - - - -
Water Fund Projects 161,506 - - 100,000 - - - -
Communications and Technology 64,215 70,238 70,238 - - - - -
Strategic Planning 5,000 30,000 64,240 - - - - -
Debt Service:
Debt Issuance Costs - 93,800 93,800 - 125,000 - - -
Capital Leases 153,511 121,770 121,770 121,770 121,770 121,770 43,082 -
Total Expenditures 8,081,220 6,702,311 4,167,886 8,009,893 3,386,770 1,056,770 543,082 625,000
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 207,121 213,335 213,335 219,735 226,327 233,117 240,110 247,314
- Repayment of Short-term Loan - 1,325,000 1,325,000 - - - - -
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)255,081 252,165 256,719 255,182 255,881 256,331 251,800 256,725
- 1999 Revenue Refunding Bonds (Rec Center)477,294 - - - - - - -
- 2015 COPS (Street Improvements)- 307,827 321,387 323,626 322,263 320,748 324,082 322,113
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471 810,196 815,992 826,152
Total Expenditures and Uses of Funds 9,020,716 8,800,638 6,284,327 8,808,436 4,191,241 1,866,966 1,359,074 1,451,152
Net Source (Use) of Funds (237,932) (514,085) 1,984,414 (3,801,530) 5,184,219 639,422 900,601 718,848
Fund Balance, Beginning of Year 3,624,653 3,386,721 3,386,721 5,371,135 1,569,605 6,753,824 7,393,246 8,293,846
Fund Balance, End of Year 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$ 7,393,246$ 8,293,846$ 9,012,695$
Fund Balances
Restricted For:
Street Improvements -$ 1,624,521$ 2,616,333 - -$ -$ -$ -
Asphalt Overlay - 240,000 240,000 480,000 720,000 960,000 1,200,000 1,350,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,500,000 - - - - -
URA Town Center West Improvements - Bond Proceeds - - - - 4,500,000 4,500,000 4,500,000 4,500,000
Joint Public Safety Facility Debt Service - $8.5M - 30 yr.- - - - 338,605 786,404 1,238,255 1,687,691
Unassigned:
Unreserved 3,386,721 1,008,115 1,014,802 1,089,605 1,195,219 1,146,842 1,355,591 1,475,004
Total Fund Balances 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$ 7,393,246$ 8,293,846$ 9,012,695$
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 5
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Facilities:
General Government Facilities:
11011 Town Hall Relocation / Renovation 32,822$ -$ 5,822$ 27,000$ 27,000$ 32,822$ 1,500,000$ -$ -$ -$ -$
11012 Town Hall Tenant Finish - - - - - - - - - - -
12002 Short-term Loan to Fire District 750,000 - - 750,000 - - - - - - -
Joint Public Safety Facility Project:
12003 Design 320,000 - - 270,000 320,000 320,000 - - - - -
Transit / PW Facilities Improvement Project:
13005 Public Works Improvements, (On-site and Lot 5)719,474 585,773 77,212 56,489 56,489 719,474 - - - - -
13009 Transit Facility Construction (Grant #90)8,281,888 8,487,601 30,065 - - 8,517,666 - - - - -
Public Works Facilities
13012 Cinder De-icer Storage 200,000 - - - - - - - - 200,000 -
13013 Large Vehicle Storage 100,000 - - - - - - - - 100,000 -
Transportation Facilities
14010 Fleet Maintenance EPDM Roof Replacement 80,000 - - - - - 80,000 - - - -
Fleet Maintenance Floor Painting 80,000 - - - - - 80,000 - - - -
14011 Transit Bus Shelters 227,500 - - 250,000 - - 137,500 - 90,000 - -
14012 Transit Bus Stop - Traer Creek Plaza 60,000 - 4,490 55,510 4,490 8,980 51,020 - - - -
Cultural and Recreational Facilities:-
15009 Recreation Center - Locker Room Remodel 120,000 - 106,673 - - 106,673 - - - - -
15010 Recreation Center Remodel - Yoga Studio and Weigh 80,000 - 62,207 17,793 17,793 80,000 - - - - -
15012 Nottingham Park Pavilion 3,870,000 - 2,724,284 1,145,716 1,145,716 3,870,000 - - - - -
15013 Recreation Center Exterior Renovation 52,750 - - 45,000 52,750 52,750 - - - - -
15014 Recreation Center - Remodel - Phase 2 98,530 - - 92,000 98,530 98,530 - - - - -
15015 Recreation Center - Bouldering Wall 50,000 - - 50,000 50,000 50,000 - - - - -
15016 Recreation Center - Slide Flume Refurbishment and S 59,000 - - 59,000 23,730 23,730 35,270 - - - -
Recreation Center - Fitness Floor 80,000 - - - - - - 75,000 - - -
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 975,000 - 3,966 75,000 75,000 78,966 - 900,000 - - -
21017 Nottingham Park - Remodel Restrooms 150,000 - - - - - 150,000 - - - -
21018 Nottingham Park Athletic Field Drainage Improvement 70,000 - 70,000 - - 70,000 - - - - -
21019 Upper Athletic Field Replacement 335,000 - - - - - - 335,000 - - -
Eagle River Whitewater Park Repair 10,000 - - - - - 10,000 - - - -
21021 Fishing Pier Repairs 75,000 - - 75,000 44,632 44,632 - - - - -
Projected
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 6
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Streetscape Improvements
31014 Avon Rd. Streetscape Update 484,000 - 242,052 10,000 10,000 252,052 - - - - -
31015 2014 Mall Improvements 1,992,703 - 1,789,645 203,058 203,058 1,992,703 - - - - -
Mall Improvements - Phase 2 240,000 - - - - - 15,000 - 225,000 - -
31018 Post Blvd. Landscaping Improvements 368,000 - 308,986 30,000 30,000 338,986 25,000 - - - -
31019 Post Blvd. Electrical Assessment and Street Lights 78,000 - 44,401 33,599 33,599 78,000 - - - - -
Post Blvd. Light pole Replacement 100,000 - - - - - - 100,000 - - -
31020 Avon Rd. Street Lights 200,000 - 165,753 - - 165,753 - - - - -
31022 Avon Rd./I70 Overpass Pedestrian Safety Improveme 88,000 - - - - - 88,000 - - - -
Avon Rd./I70 Overpass Aesthetics Improvements 270,000 - - - - - - - 270,000 - -
31024 Roundabout #4 TCW Art Element 255,525 - - - 10,525 10,525 15,000 230,000 - - -
32017 Metcalf Road - Retaining Wall Stabilization 100,000 - - - - - - 100,000 - - -
31025 2015 Avon Rd. Landscaping Project 485,000 - - 485,000 485,000 485,000 - - - - -
35003 Roundabout #4 TCW Feature 60,000 - 75,343 - - 75,343 - - - - -
Street Improvements:
Annual Paving/Road Improvements N/A - 740,622 2,081,679 1,059,867 NA - - 300,000 200,000 125,000
34014 Metcalf Bike Lane Phase 1 (COPs)860,000 - - - - - 860,000 - - - -
32017 Metcalf Bike Lane Overlay (COPs)400,000 - - - - - 400,000 - - - -
Walkability (COPs)1,330,000 - - - 30,000 30,000 1,206,333 1,150,000 - - -
West B/C Blvd. Slurry Seal (COPs)150,000 - - - - - 150,000 - - - -
Eaglebend Dr. Repaving (COPs)200,000 - - - - - - 200,000 - - -
32015 US Hwy 6 Shoulder Widening Contribution 50,000 - 50,000 - - 50,000 - - - - -
Post Blvd. Settlement Repair 75,000 - - - - - 75,000 - - - -
Wildwood Road Repair 75,000 - - - - - 75,000 - - - -
34024 B/C Blvd. Bike Lanes 35,000 - - 35,000 - - - - - - -
32017 Metcalf Road Bike Climbing Lane - Phase 2 500,000 - - 500,000 - - - - - - 500,000
Multi-Modal/Alternative Mobility:
34017 Eagle Valley Trails Phase 1 (Grant Funded)561,000 - 556,525 - - 556,525 - - - - -
34023 Eagle Valley Trails Phase 2 (Grant Funded)522,000 - 469,146 - - 469,146 - - - - -
34015 Eagle Valley Trails Phase 3 (CDOT Funded)2,775,000 - 10,341 39,659 39,659 50,000 2,725,000 - - - -
34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - - - - - 100,000 - - - -
Recreational Trails Program:
34019 West Avon Preserve Trail Improvements 157,626 - 159,455 - - 159,455 - - - - -
34021 Soft Surface Trail Improvements - Grant Matches 60,000 - - - - - 10,000 50,000 50,000 - -
Water Fund Projects
61010 Nottingham Lake Liner Replacement 1,300,000 1,160,465 157,674 - - 1,318,139 - - - - -
21020 Pump House Pump Replacement 100,000 - 3,832 - - 3,832 100,000 - - - -
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 7
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Communications and Technology
e-Gov.:
81008 Digital Ticketing 60,000 - - 60,000 60,000 60,000 - - - - -
81009 CityVision Budgeting and BPM Software 40,000 - 39,453 - - 39,453 - - - - -
81010 Timekeeping Software and Peripheral Devices 35,000 - 24,762 10,238 10,238 35,000 - - - - -
Strategic Planning
Planning and Consulting:
79110 Recreation Center Expansion: Exhibits and Displays 5,000 - 5,000 - - 5,000 - - - - -
79111 Space Needs Analysis 30,000 - - 30,000 32,500 32,500 - - - - -
Tract G Feasibility Study 25,740 - - - 31,740 31,740 - - - - -
Total Capital Improvement Projects 31,044,558$ 10,233,839$ 7,927,709$ 6,486,741$ 3,952,316$ 20,313,375$ 7,888,123$ 3,140,000$ 935,000$ 500,000$ 625,000$
Section IV, Page 8
Capital Expenditures by Funding Source
2016 2017 2018 2019 2020 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 10,000,000$
Interest Earnings 13,372 10,460 16,388 19,675 20,000 79,895
Intergovernmental and Other 2,173,534 470,000 120,000 120,000 75,000 2,958,534
Debt Issuances - 6,125,000 - - - 6,125,000
Transfers and Fund Balances 820,000 770,000 370,000 120,000 75,000 2,155,000
TOTAL 5,006,906$ 9,375,460$ 2,506,388$ 2,259,675$ 2,170,000$ 21,318,429$
CAPITAL COST BY CATEGORY
Roads and Streets 5,744,333$ 1,830,000$ 845,000$ 200,000$ 625,000$ 9,244,333$
Facilities and Land Improvements 2,043,790 1,310,000 90,000 300,000 - 3,743,790
Utilities and Water Fund Projects 100,000 - - - - 100,000
Capital Leases and Debt Issuance Cost 121,770 246,770 121,770 43,082 - 533,392
Tranfers Out 798,543 804,471 810,196 815,992 826,152 4,055,354
TOTAL 8,808,436$ 4,191,241$ 1,866,966$ 1,359,074$ 1,451,152$ 17,676,869$
Real Estate Transfer Tax
46.91%
Interest Earnings
0.37% Intergovernmental and
Other
13.88%
Debt Issuances
28.73%
Transfers and Fund
Balances
10.11%
2016-2020 Funding Sources
Roads and Streets
52.30%
Facilities and Land
Improvements
21.18%
Utilities and Water Fund
Projects
0.57%
Capital Leases and Debt
Issuance Cost
3.02%
Tranfers Out
22.94%
2016-2020 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Facilities
Town Hall Acquisition, Closing Costs and Tenant Finish
Description: The Skier Building is located on Mountain Vista Lot 4. Funds were expended in the process
to acquire the building, which did not come to fruition. 2016 funding would be targeted
towards relocation/renovation expenditures to address the poor condition of the current
Town Hall.
Budget: 2014 $5,822
2015 $27,000
2016 $1,500,000
Short-term Loan to Fire District
Description: This is a loan to the fire district to assist with relocating the future Avon fire station location
from Lot 1A to Lot 1B of the Buck Creek PUD. The loan will be repaid either in yearly
installments or when a 2016 bond issuance is approved by the voters.
Budget: 2015 0 - Loan was moved to Equipment Replacement Fund
Joint Public Safety Facility Design
Description: The Town and the Eagle River Fire Protection District are partnering to construct a join
Public Safety Facility at Lot 1B, Buck Creek PUD and is located on Buck Creek Road and
Swift Gulch Road. The design will be priced by a General Contractor for a 2016 ballot
initiative.
Budget: 2015 $320,000
Relocating Public Works Operations
Description: Public Works operations and modular building was relocated at the existing site located at
500 Swift Gulch Road to make way for the new bus storage building. The improvements
consisted of relocating the existing modular office facility and accessory structures 500
feet north on the site. Also, the project includes installing improvements such as fencing
and landscaping at 375 Yoder Avenue so that some Public Works operations can be
located there. The office furniture for the bus storage facility and mezzanine that is not
grant eligible is included with this project.
Status: The project started in June 2012 and was completed in 2015.
Budget: 2012 $405,609
2013 $171,693
2014 $77,212
2015 $56,469
I-70 Regional Transportation Operations Facility (I70-RTOF) Project
Description: The I-70 RTOF project consists of improvements to site infrastructure, construction of a 24-
stall bus storage and maintenance facility and relocation of the public works modular
building. The project is funded with $2,100,000 of Town Funds, $7,500,000 Federal Transit
Administration Grant, $1,000,000 Colorado Department of Transportation FASTER Grant
and $523,000 American Resource and Recovery Act Grant.
Status: The project construction started in June 2012 and was completed in Fall of 2014.
Budget: 2012 $2,579,438
2013 $8,539,679
2014 $56,118
Section IV, Page 8
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Cinder and De-Icer Storage
Description: The uncovered cinder pile leaches deicer into the soil and drainage ways when it rains or
snows on the pile. Also the cinders regularly freeze into large clumps making it difficult to
load into the snowplows. The structure will prevent snow from landing on the pile and
causing these issues thus improving snowplowing efficiency and mitigating environmental
impacts. A dome-style structure would be constructed where the existing pile is located
and will be partially obstructed from public view.
2019 $200,000
Large vehicle storage for the Road and Bridge Department
Description: When snow accumulates in the V-Box located on the back of the snow plow, it will freeze
the auger that discharges the cinders onto the road. It takes up to 4-hours to defrost the
cinders and auger in a garage. This lowers the reliability and efficiency of the snowplowing
operations. A covered, non-heated structure will prevent snow from landing in the V-Box.
2019 $100,000
Fleet Maintenance Facility EPDM Roof Replacement
Description: EPDM roofs have an expected life span of 20-years and the existing room will reach its
expected life in 2016. This project will replace the EPDM roof with a similar material.
Budget: 2016 $80,000
Fleet Maintenance Facility Floor Sealing
Description: The concrete floor sealant has a 10-year life span and is due to be re-sealed again in 2017 to
protect the long term durability of the floor.
Budget: 20176 $80,000
Transit Bus Stop Shelter
Description: This project will place bus shelters at up to six locations including Christy Sports, City
Market, Comfort Inn, Stonebridge Drive, Eaglebend West and Stonebridge Drive. A CDOT
grant funds in the amount of $125,000 is included in the budget for the shelters.
Budget: 2015 $137,500
2018 $90,000
Transit Bus Stop - Traer Creek Plaza
Description: This project will place a bus stop at Traer Creek Plaza in East Avon. ECO Transit funds will
provide for 50% of the funding.
Budget: 2015 $4,490
2016 $51,020
Recreation Center - Locker Room Remodel
Description: The existing showers in the recreation center were nearly 20-years old and were due for an
upgrade. The showers were re-tilled, new plumping fixtures installed, and shower stalls
replaced.
Budget: 2014 $106,673
Section IV, Page 9
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Recreation Center Remodel - Yoga Studio and Weight Room
Description: A Yoga studio was created in an underused existing space and the Weight Room will be
expanded upstairs to provide more space. As these two amenities are used frequently by
guests, these enhancements not only benefited patrons, but enhanced the visual quality
of the Recreation Center.
Budget: 2014 $62,207
2015 $17,793
Nottingham Park Stage Construction
Description: Construct a permanent stage in H.A. Nottingham Park near the upper athletic field to
house numerous type of events including music, and theater. The performing arts pavilion
stage deck is approximately 25 feet by 35 feet, and the project also includes a roofgreen
room, pumphouse remodel, event terrace and improved electrical service. The stage was
constructed so that it will not encroach into the existing field by constructing the back of
house operations to the side of the stage.
Budget: 2013 $ 70,000
2014 $2,724,284
2015 1,145,716
Recreation Center Exterior Renovation
Description: The project includes repair of damaged concrete, reconfiguring the pool deck, new
landscaping, and drainage improvements that will enhance the exterior of the building and
make the pool deck area more inviting.
Budget: 2015 $52,750
Recreation Center Remodel Phase 2
Description: The phase 2 remodel included moving the front desk to face the 2 main entrances,
expanding the weight room to include the conference room and office, and the addition
of two offices to the underused cubby boxes and storage room
Budget: 2015 $98,530
Recreation Center Bouldering Wall
Description: A bouldering wall will be installed where the front desk was located and includes lighting
adjustments, and new impact flooring.
Budget: 2015 $50,000
Recreation Center Slide Refurbishment
Description: The slide in the pool area is due to be refurbished and the project includes painting the
flume and repair the metal stairs where there has been excessive rust from the chlorine
treated pool water.
Budget: 2015 $23,730
2016 $35,270
Recreation Center Fitness Floor
Description: The flooring material in the fitness/workout area is 20-years old and past its design life and
includes the removal and replacement of the flooring material except in the newly
remodeled area.
Budget: 2017 $75,000
Section IV, Page 10
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Land and Land Improvements
Nottingham Park – Zone C Improvements - Playground
Description: This project will replace the existing playground equipment with a new facility in its current
location. The Park Master Plan recommended moving the playground to the current
location of the restrooms. The location is recommended to be changed due to funding
constraints. The new playground will be designed in 2015 for construction in 2017. Staff
will seek out grant opportunities in 2016 to assist with funding the playground.
Budget: 2014 $3,966
2015 $75,000
2017 $900,000
Nottingham Park – Remodel Restrooms
Description: The existing restrooms are due for a remodel because of their location in the park and the
on-going vandalism that occurs in the facility. The remodel will incorporate vandalism
resistant fixtures and security features.
Budget: 2016 $150,000
Nottingham Park Athletic Field Drainage Improvements ($14,000 from Water Fund)
Description: Drainage improvements corrected the low level of the southwestern portion of the
athletic field.
Budget: 2014 $70,000
Nottingham Park – Athletic Field Replacement
Description: The replacement of the 15-year old turf is also overdue. Most sand based athletic fields
have a life span of 10-15 years under normal wear and tear and with yearly maintenance
(aeration, fertilizing, top-dressing and over-seeding). Due to wear and tear from events
such as Lacrosse, Soccer, Pond Hockey, Snowball, etc., the turf has been replaced in
sections causing thin spots which have an impact on athletic play as well as overall
aesthetics. Also, athletic field technology has advanced in the last 15 years to the point
that sand based fields are no longer recommended. The new standard is for a sand/soil
hybrid which better stands up to use.
Budget: 2017 $335,000
Whitewater Park Repairs
The whitewater park experienced some changes as a result of the last several years spring runoff. The
features need to be updated to make them enjoyable and effective.
Budget 2015 $10,000
Nottingham Park Fishing Pier Repairs
Description: The fishing pier deck was removed from the supporting piers by ice and snow during the
2014 to 2015 winter. This project reattached the deck and reinforced the piers to handle
the ice and snow loads in the future.
Budget: 2015 $44,632
Section IV, Page 11
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Roads, Streetscape, and Trails
Avon Road Streetscape Update
Description: The landscaping and streetscape was installed in 1998 and is showing signs of wear. Also,
some of the landscaping is not compatible with the high traffic environment and needs to
be replaced with hardier species. The project will repair and update the streetscape and
modify the landscaping plan to include drought tolerant species that are compatible with a
high traffic environment.
Budget: 2014 $242,052
2015 $485,000
2014 Pedestrian Mall Improvements in West Town Center
Description: The project scope begins at the roundabout intersection of West Benchmark Road
and Avon Road, extending west past the ‘old’ transit stop and thereafter follows the
existing pedestrian mall to the Prater Lane Day Care at intersection with Benchmark
Road. Lettuce Shed Lane, between the Seasons and Lot 61 is also included in the
project area. The project goals are to enhance the overall pedestrian experience of
the mall, by improving landscape, paving, site furnishings, signage, and lighting and
establish better spatial relationships with surrounding properties including office and
residential buildings, restaurants, shops, businesses, civic services and parking lots.
The overarching goal is to elevate the setting, image and appeal of Town Center by
and establishing a more successful pedestrian connection between Avon Road with
the civic area of town to west, which includes Nottingham Park, the Recreation
Center, and Library.
Budget: 2014 $1,789,645
2015 $203,058
Mall Improvements, Phase 2
Description: The 2014 mall project did not include high-end streetscape furnishings from Lettuce
Shed Plaza to Mikela Way because of the future redevelopment of the Seasons
building and Lot B which will impact that segment of the mall. This project will
improve furnishings and materials to match the eastern segment of the mall after the
completion of the redevelopment of the Seasons building and development of Lot B.
Design fees are budget in 2016 to allow for coordination with the design of the
Seasons remodel and Lot B hotel.
Budget: 2016 $50,000
2018 $225,000
Post Boulevard Landscaping Improvements
Description: The landscaping and streetscape along Post Boulevard is now maintained by the Town of
Avon. The project upgrades the landscaping along Post Boulevard as in recent past there
was a lack of maintenance.
Budget: 2014 $338,986
2015 $30,000
2016 $25,000
Post Boulevard Electrical Assessment and Street Lights
Description: The streetlights along Post Boulevard are showing signs of wear and some did not work.
The project includes an electrical assessment, repair and upgrade to LED luminaires.
Budget: 2014 $44,401
2015 $33,599
Section IV, Page 12
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Post Boulevard Streetlight Replacement
Description: The streetlights along Post Blvd are the old-style 40-foot tall lights that overspray light to
areas that don’t require light. This project will replace the light poles with the style
installed on Avon Road in 2014.
Budget: 2017 $100,000
Avon Road Streetlights
Description: The streetlights along Avon Road are depreciated and not energy efficient. The project will
repair and update the streetlights.
Budget: 2014 $165,753
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it
connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road
neighborhood with the Town Core. It has poor connectivity, light poles in the way, and
winter icing issues. The project will widen the path to the west separating it from traffic,
replace the lighting and improve the safety in the area.
Budget: 2016 $ 88,000
Avon Road/I70 Interchange Aesthetic Improvements
Description: The existing underpass consists of a patchwork of grey concrete that does not create the
desired welcoming environment needed for tourists arriving to Avon. This project will
improve the entry way with new landscaping, removal of the concrete panels, new lighting
and signage.
Budget: 2018 $270,000
Roundabout #4 Town Center West Art Element
Description: This central roundabout requires a distinctive monument to identify the Avon core. A
specialized piece will be designed and constructed in June 2017 and replace the 2015 World
Cup Element.
Budget: 2015 $10,525
2016 $15,000
2017 $230,000
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not
stabilized during its original construction. The cliff is made up of loose sandstone that is
steadily eroding and causing the lot immediately above to gradually erode toward the
existing structure’s foundations. This project will install a retaining wall to prevent further
erosion of the steep slope.
Status: The condition of the slope does not present an immediate concern. Therefore, the design
and construction of the project has been budgeted for 2017.
Budget: 2017 $ 100,000
Roundabout #4 Temporary 2015 World Cup Feature
Description: Construct a temporary 2015 AWSC monument for the 2015 World Ski Championships. This
was constructed at Roundabout #4 along Avon Road.
Budget: 2014 $75,343
Section IV, Page 13
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally
consists of asphalt overlays, slurry seals and related surface treatments such as curb and
gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or
adjustment. The program includes a 5-year slurry seal rotation and 20-year rebuild rotation
for the roads. The paving locations are determined annually based on the Asphalt Paving
Association rating system. Current scheduled projects include slurry sealing West Beaver
Creek Blvd from US6 to Lake Street and repaving Eaglebend Drive in 2017. The 2014 COP
issue of $3,800,000 provided funding for the first three years of improvements.
Budget: 2014 $740,622
2015 $1,059,867
2016 $150,000 (West Beaver Creek Blvd from US6 to Lake Street)
2017 $200,000 (East Eaglebend Drive)
2018 $300,000
2019 $200,000
2020 $125,000
Buck Creek Road Bridge Approach Slabs
Description: Replace the existing approach slabs of the lower bridge with a different slab to prevent
the excessive heaving. The slab heaving creates a drivability issue and makes
snowplowing difficult.
Budget: 2015 $200,000 and is included in the street improvement program.
Metcalf Road Bike Climbing Lane and Asphalt Overlay
Description: Construct a 6 foot wide bicycle climbing lane from Nottingham Road to Wildwood Road to
improve safety for bicylists. A downhill lane is not required because the bicyclists can ride
fast enough down-hill with traffic. A full asphalt overlay is included for the project.
Budget: 2016 $860,000 (Climbing Lane)
2016 $400,000 (Asphalt Overlay)
Walkability, West Beaver Creek Blvd
Description: This project will improve West Beaver Creek Blvd to become less of a car oriented street to
a more pedestrian and bicycle oriented street. Improvements will include road narrowing,
on-street diagonal parking, enhanced pedestrian and bicyclists, mini-roundabout and Sun
Road and another one potentially at Beaver Creek Place.
Budget: 2015 $30,000
2016 $1,206,333 (Lake Street to Beaver Creek Place)
2017 $1,150,000
U.S. Hwy. 6 Shoulder Widening
Description: Contribution to CDOT to widen the shoulders along Hwy. 6 near Avon. This a partnership
with CDOT, Eagle County, Edwards Community Authority, and Edwards Metro District to
widen the shoulders to at least 4 feet to improve bicyclist safety.
Budget: 2014 $50,000
Post Blvd Settlement Repair
Description: There has been some settlement in a 100 Ft long stretch of Post Blvd between Fawcett
Road and the I-70 interchange. This project includes investigation and design of the repair
and the subsequent repairs.
Budget: 2016 $75,000
Section IV, Page 14
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Wildwood Road Repair
Description: Wildwood Road near the Public Work annex has been slowly sloughing down the hill
causing the guard rail to move and damage to the road prism. This project will realign a
portion of the road to be further from the slope and prevent further sloughing.
Budget: 2016 $75,000
B/C Blvd. Bike Lanes
Description: Design and construct bike lanes along Beaver Creek Boulevard to enhance sustainability
and promote a bike-friendly culture in the Town of Avon. The design and construction of
the project was included in the 2015 street improvement program.
Budget 2015 $35,000
Metcalf Road Bike Climbing Lane – Phase 2
Description: Complete the construction of a bike climb lane along Metcalf Road to enhance
sustainability and promote a bike-friendly culture in the Town of Avon. Phase 1 is planned
in the 2016 street improvements. The design and construction of the project has been
budgeted for 2018.
Budget: 2020 $500,000
Eagle Valley Trails Phase 1 (GOCO Grant Funded)
Description: Project included construction of a pedestrian/bike bridge over the Eagle River along with
the trail from Hurd Lane to US6.
Budget: 2014 $556,525
Eagle Valley Trails Phase 2 (ECO Trails Funded)
Description: With ECO Trail funding, the regional trail was extended from Avon Road across Beaver
Creek.
Budget: 2014 $469,146
Eagle Valley Trails Phase 3 – Avon Road to Stonebridge (CDOT Funded)
Description: The final phase of the trail will be completed in 2016. CDOT grant funds will provide
$1,350,000 of the project costs and ECO Trails will provide $453,534. The project will also
underground the powerlines along US6 which will be paid for from Community
Enhancement Funds.
Budget: 2014 $10,341
2015 $39,659
2016 $2,725,000
2016 $100,000 – Undergrounding Powerlines
West Avon Preserve Trail Improvements
Description: This project will provided for six plus miles of new multi-trails in the West Avon Preserve.
Expenditures include signage, land acquisition and construction costs.
Budget: 2014 $159,455
Soft-Surface Trail Improvement Program
Description: This is a multi-year program, similar to our street improvement program, which will create
a multi-year funding source for new soft surface trails in and around Avon.
Budget: 2016 $10,000
2017 $50,000
2018 $50,000
Section IV, Page 15
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Water
Nottingham Park Lake Liner Replacement
Description: Benchmark Lake was constructed in 1978 with a PVC liner that has an expected 15 year life
span. The liner has not been replaced since it was originally installed and then deteriorated
to the point where it leaked approximately 2 to 3 cfs of water. The liner was replaced with
a more durable liner material and buried under accumulated sediment. Also, several other
improvements were included for the lake including improving the beach area,
replacement of irrigation intake structure, cleaning the sediment pond and replacing
several inlet pipes.
Status: Construction was completed in 2014.
Budget: 2012 $50,000
2013 $1,300,000
2014 $139,500
Pump House Pump Replacement
Description: The Nottingham Park Irrigation Pump-house needs several improvements that will help
improve efficiency and extend pump life. Currently, the pumps are not the same size.
Upsizing the smaller pump to match the primary pump will allow the pumps to alternate
on a weekly basis, which will extend the life of both pumps by more evenly matching
working hours. The addition of new pump monitors (i.e., low flow alarms, high flow or
break alarms, and a flow meter) will help to conserve water by allowing the irrigation
system to monitor watering use and adjust flow based on local weather data and type of
landscaping. A VFD drive will lessen the impacts of the startup process by slowly bring the
systems flow and pressure online based on demand, thus reducing breaks and damage to
the system.
Budget: 2015 $3,832
2016 $100,000
Communications and Technology
Digital Ticketing
Description: Currently all tickets issued by the police department are manually written out by the officer
at the time the ticket is issued. The ticket is then manually entered into the Intergraph
system that the police department uses for ticket tracking purposes. The ticket is then
also manually entered into the Sleuth court system so the ticket can be tracked in the Avon
Municipal Court application. An electronic ticketing solution would allow officers to scan
the driver’s license and all of that data would be captured electronically to a handheld
device. The officer can complete the ticket on the device, print out a hard copy to give to
the citizen and they are done. The electronic information can then be downloaded from
the hand held device and automatically interfaced to the Integraph and Sleuth Court
system which would eliminate all of the duplication of effort that exists today in both
systems.
Status: This project is scheduled for a 2015 installation
Budget: 2015 $60,000
City Vision Budget Software
Description: City Vision is an affordably priced integrated budgeting, analysis and reporting solution
that streamlines and simplifies the overall budgeting process.
Budget: 2014 $39,453
Section IV, Page 16
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Timekeeping Software and Peripheral Devices
Description: The timekeeping software assists in monitoring employee time and attendance, control
labor costs, help minimize compliance risks and improve workforce productivity through
data collection.
Budget: 2014 $24,762
Strategic Planning
Town Hall Space Needs Analysis
Description: The Avon Town Hall Facility Assessment and Space Needs Analysis analyzed the building
structure and systems along with options for maintenance, renovation or replacement.
Along with developing current and future space requirements for the departments and
services currently operating out of Town Hall and applied existing building codes,
regulations and standards.
Budget: 2015 $32,500
Tract G and other Town Facilities Planning Study
Description: The project will examine existing Town facilities, including Tract G, 375 Yoder Ave. and the
Public Works complex at 500 Swift Gulch Road and develop a long term plan for the
facilities.
Budget: $25,740
Recreation Center Expansion: Exhibits and Display
Description: Provided funding for preparation of information for potential Recreation Center
expansion.
Budget: 2014 $5,000
Section IV, Page 17
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TOWN COUNCIL COVER REPORT
To: Mayor and Town Council
From: Willey Gray, Chief Building Official
Matt Pielsticker, Planning Director
Date: October 21, 2015
Agenda Topic: First Reading of Ordinance 15-09, Adopting the 2015 International Building Codes including
the Wildland Urban Interface Code, and Implementing an Exterior Energy Offset Program
Summary
The International Building Codes (IBC) are revised every three years. The Town of Avon adopts
the most current edition of the International Building Codes every six (6) years. Currently, the
Town of Avon utilizes the 2009 edition. The attached Ordinance 15-09 would adopt the 2015
Building Codes, including the Wildland Urban Interface (WUI) Code for fire preparedness.
Additionally, an amendment to Title 15: Building Code, Avon Municipal Code, is included to
implement a new Exterior Energy Offset Program (EEOP) to balance the high energy use
demands of additional snowmelt systems, hot tubs, and pools in Town. This report is intended
to provide Council with a summary of what is involved, what stays the same, what changes to
expect, and staff’s proposed adoptions and exclusions to the Building Codes.
International Building Code
A large portion of the IBC deals with fire prevention. It differs from the related International Fire
Code in that the IBC addresses fire prevention in regard to construction and design; the fire code
addresses fire prevention with respect to the operation of completed and occupied buildings. For
example, the building code sets criteria for the number, size and location of exits in the design of
a building while the fire code requires the exits of a completed and occupied building to be open
and not blocked in any way. The building code also deals with access for the disabled and
structural stability. The IBC applies to all structures in areas where it is adopted, except for one
and two family dwellings (see International Residential Code).
Parts of the IBC reference other codes including the International Plumbing Code, the
International Mechanical Code, the National Electric Code, and various National Fire Protection
Association standards. Therefore, when the Town of Avon adopts the 2015 IBC, it also adopts
those parts of other codes referenced by the IBC. New to Avon for 2015 is the WUI code that will
implement fire mitigation strategies for new construction.
Codes
The 2015 Building Codes includes the following components:
Building Code
Fire Code
Page | 1
Fuel Gas Code
Mechanical Code
Plumbing Code
Existing Building Code (new to Avon)
Energy Code
Residential Code
Wildland-Urban Interface Code (new to Avon)
Latest edition of the International Electrical Code (IEC)
Why does the Town update the IBC every six (6) years?
To ensure the public’s safety
To keep current with recent studies, industry standards, new technologies and materials
To maintain reasonable insurance rates in the vicinity
Adopting the new code updates every three (3) years would provide unnecessary burden
on the Town’s limited staff resources. Many of the code changes will be refined in each
edition and, any major changes that occur in an edition that is not in the code cycle are
adopted by ordinance without having to adopt that entire edition thus keeping up with
major changes without having to go through a re-write of the Town Code.
Committee Analysis of the 2015 IBC
The Town’s Building Official has participated in joint meetings with builders, Architects,
engineers, building inspectors, and building officials. The meetings were held to go over the
changes within the IBC and any proposed changes that may be added or changed for local
jurisdictions. It is necessary to reach out to the build community in the process of code adoption
to bring as many interested parties to the table to better inform them as to what is coming their
way in any new code edition. In conversations with Martin Haeberle, Building Official for the
Town of Vail, the committee came to the conclusion that a joint effort to conduct meetings and
bring stake holders to the table would be the best way to proceed. The adoption of the 2015 IBC
marks the first time that all local jurisdictions are aligned and on the same edition of the building
code. In the past, each town and Eagle County tended to be on a different cycle of building code
adoption, which created confusion among the building contractors in the valley. Minturn may
be the only local jurisdiction not prepared for this new edition of the IBC.
Meetings were held starting in the last half of 2014 to cover each of the different codes and the
changes/amendments to consider locally. Some of the local amendments would be things that
are unique to a specific area such as snow loads, wind, seismic and flooding requirements.
Meetings were held in Vail and Avon with invitations to all other jurisdictions with the hope that
the 2015 codes could be adopted either mid 2015 or not later than the first of the 2016. At
present, both Vail and Avon are on track to adopt in 2015; Eagle County may be in early 2016,
and Eagle not far behind.
Other Municipalities Adopting the 2015 IBC
Town of Estes Park – expected by end of the year
Town of Vail – recently approved, effective 1/1/16
Page | 2
Eagle County – expected early 2016
Town of Eagle – expected in 2016
Changes and Proposed exceptions to IBC
1. NEW, Existing Buildings: Every community has a growing number of older buildings that
were built to the most current code when they were built. These buildings may not meet
the newer codes and yet are still viable and have many more years of service. It was
determined by the code council that there must be a way to deal with the additions,
alterations and change in occupancy of these buildings. The Building Code contained
Chapter 34, which dealt with existing buildings, however, it was determined that the
growing number of existing buildings represented a larger amount of the permits issued
and there needed to be a more unified way to address these structures in a standalone
code.
There are several ways to look at existing buildings and bring them into compliance. The
first way is a prescriptive method which looks at structural design and materials, making
sure the building are structurally safe and can continue to be of service. Along with the
structural elements, the Fire Code is used to bring life safety elements into compliance to
further make these buildings compliant. The second way is a performance method which
uses Chapter 14 in the existing building code, whereby the building information is put into
formulas and a final score is given to the building based on Fire Safety, Means of Egress,
and General Safety. A lower score would prompt upgrades in any or all of these
categories. All elements of the code are applied with respect to not only life safety items
but energy, mechanical, and ADA requirements.
2. OLDER CODE REQUIREMENT, Sprinklers for new Residential (R3) – In the 2006 Residential
Code a provision was put into the code that required new single-family, duplex, triplex,
and fourplex residential buildings to be fire sprinkled. These fire sprinkler systems were
new to the code and did not need to be either 13 R or 13 D design (the common
approved designs for fire sprinkler systems); they instead, were a newer hybrid design
that uses the building’s water distribution system to supply the fire sprinklers. These
systems are not designed to protect the structure, but only to give more time to get out
of the building.
There was great concern by the Fire representatives at the code hearings that lives could
be saved with the addition of residential fire sprinkler systems and it was therefore voted
into the code. Not all jurisdictions believed that there was a large loss of life in residential
fires and the newer systems were simply an added cost that resulted in no measurable
increase in safety. In 2009, the Town of Avon deleted this section in the Residential Code
and fire sprinkler systems are not currently required for 1-4 unit residential buildings. It
should be noted that subdivisions such as Mountain Star that have a longer response time
for the fire district are required by subdivision agreements to have fire sprinklers in their
homes. Multifamily apartments and similar buildings are still required by the Building
Page | 3
Code to have fire sprinklers. It is recommended to continue this code exception with the
2015 code adoption.
3. EXISTING CODE BUT NEVER ADOPTED, Wildfire Urban Interface Code
Adopting the WUI code is the first step in addressing the fire danger to homes and brings
the Town into alignment with Eagle County and other mountain jurisdictions. This code
has been available since 2012 but not adopted in Avon. The WUI Code sets the minimum
requirements for mitigation of fire in the wildland-urban interface and is set to be
adopted with this Ordinance. This code is designed to bridge the gap between
enforcement of the building codes and the fire code by mitigating the hazard of wildfires
through regulations, which safeguard the public health and safety in the community.
Requirements within this code include design and installation requirements for exterior
elements of homes such as walls, doors, roofs and eaves; it also extends to other
elements such as vegetation and clearance around structures.
The WUI code requires the Town to set the “Interface Area” where the regulations will
apply. Staff has concluded that the applicable areas that meet the required findings
include: Wildridge, Mt. Star, area South of Hwy 6 including Assent and Folson properties,
and upper Village at Avon residential.
For the purpose of this code, minimum requirements for emergency vehicle access and
water supply for buildings and structures located within the WUI area will be established.
Of note, most of the existing buildings in Mt. Star meet these requirements because fire
hydrants and residential sprinklers are in place.
Items that are considered in the building of new homes are:
• Roofing
• Exterior Walls/Siding
Page | 4
• Glazing, doors
• Vents
• Under floor enclosures
• Landscaping
These requirements can generally be met with fire retardant wood products, heavy
timber or other ignition resistant construction. Landscaping requirements for creating
defensible space will be triggered and cross-referenced with the Development Code.
Wildfire Mitigation in the County
Eagle County adopted wildfire regulations in January 2003 to provide standards to reduce or
minimize impacts of wildfire hazards on properties, the occupants of properties and the
occupants of adjacent properties, as well as to facilitate access to buildings by firefighters in the
event of a wildfire. These regulations apply to all new development, new construction, and all
additions to existing construction.
The county has also adopted a Community Wildfire Protection Plan (CWPP). The purpose of this
plan is to unite Eagle County and agencies having jurisdiction in Eagle County, including the
towns of Vail, Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, and the county's five fire
protection districts under a single plan. This plan complements local agreements for wildfire
protection and aids in implementing a seamless, coordinated effort in determining appropriate
fire management actions in Eagle County. Since its creation in 2005, the CWPP has been the
guiding document behind many wildfire mitigation efforts in Eagle County.
Additionally, Eagle County’s Emergency Operation Plan includes preparedness measures
providing several ways to deal with emergencies such as wildland fires. First is the emergency
notification program that uses several ways to get the information out to the public. EC Alert,
Everbridge is a mass notification service that allows the County to alert residents much like a
reverse 911 system. The County’s website along with social media provides alert information as
well. The county has coordination and support with the State and local fire suppression
organizations through mutual aid agreements and cooperation with the Colorado Division of Fire
Prevention and Control, and Colorado Office of Emergency Management when resource beyond
existing mutual aid is necessary. This program is the ESF #4 (Emergency Support Function) which
includes Eagle River Fire Protection District (ERFPD) as the primary agency in this program.
Exterior Energy Offset Program
The concept for an Exterior Energy Offset Program (EEOP) was recently proposed by Walking
Mountains Science School to members of Town staff and Councilor Smith-Hymes as a way to
balance the high energy output systems with energy improvements elsewhere in Town. The
collective group felt that the program had merit and should be pursued in Avon. The EEOP is a
model that can be applied valley-wide and is intended to offset the energy produced by
snowmelt systems and heated pools/spas which tend to consume proportionately large amounts
of energy.
Page | 5
If a property owner decided to install these types of outdoor improvements (and could not offset
at least 50% of the power consumption needs of these outdoor improvements with alternative
energy sources) a fee would be applied and collected at the time of building permit. Fees are are
based on square footage of the system. For example, the Wyndham project includes a heated
plaza entry and garage ramp totaling 9,454 square feet. The applicable fee would have been
calculated as follows: 9,454–200=9,254 x $16/per sq. ft.= $148,064. The initial design drawings
for the joint public safety facility included 11,772 sq. ft. of snowmelt, thereby requiring a
$185,152 fee if on-site power generation (i.e. geothermal) equal to 50% of the energy needs of
the snowmelt area could not be met on-site.
Wyndham
Fees would then be collected by the Town and could be diverted to the Walking Mountains
Energy Smart Program to save energy on other properties through education, energy audits,
incentives, and “quick fix” items installed by Walking Mountains trained staff or local contractors.
While there would be flexibility with how the funds could be utilized, Walking Mountains has
proposed the following allocation:
• Residential Energy Assessments = 25% (paid to local contractors)
• Residential Quick Fix Materials = 5% (installed during assessments: LED bulbs,
weather stripping, water heater blankets, programmable thermostats etc.)
• Residential Rebates = 25% ($500 annual max is current amount: solar, energy
efficiency, radon mitigation)
• Commercial Rebates = 20% ($1200 annual max is current amount)
• Energy Coaching/Education/Outreach/Marketing = 20% (Energy Smart staff time,
seasonal marketing campaigns/ads/Avon specific materials)
• Avon Town Staff Admin = 5% with a maximum not to exceed
These priorities could be adjusted based on the needs of the community. For example, the Town
Council could determine that solar energy systems should receive a higher priority, or low-
income housing improvements. As drafted, low-income and affordable housing incentives are
already prioritized.
Page | 6
Staff Recommendation
Approve Ordinance 15-09 on First Reading, thereby adopting the 2015 IBC and Energy Offset
Program.
Proposed Motion
“I move to approve Ordinance 15-09 on First Reading, approving the adoption of the 2015
International Building Codes, including the Wildland Urban Interface Code; and approving an
Exterior Energy Offset Program for the Town of Avon, setting a Public Hearing date for Second
and Final reading on November 10, 2015.”
Attachments
Draft Ordinance 15-09
Page | 7
TOWN OF AVON, COLORADO
ORDINANCE NO. 15-09
SERIES OF 2015
AN ORDINANCE ADOPTING THE 2015 INTERNATIONAL BUILDING CODE
BY REFERENCE, REPEALING, RE-ENACTING AND AMENDING CERTAIN
INTERNATIONAL BUILDING CODE CHAPTERS, ADOPTING THE
EXTERIOR ENERGY OFFSET PROGRAM, AND REPEALING CHAPTER
15.24 SOLID FUEL BURNING DEVICES
WHEREAS, pursuant to C.R.S. §31-15-103, §31-15-104, and §31-20-105 and pursuant to the
home rule powers of the Town of Avon (“Town”), the Town Council has the power to adopt
building code regulations, to provide penalties for violations of adopted building codes, to elect
to collect delinquent charges and assessments by certifying such amounts to the Eagle County
treasurer, and make and publish ordinances necessary and proper to provide for the safety,
preserve the health, promote the prosperity, and improve the morals, order, comfort, and
convenience of its inhabitants; and
WHEREAS, the Town Council finds that the adoption of the 2015 International Building Codes
will improve the standards for construction and maintenance of buildings and will thereby
promote the health, safety and general welfare of the Avon community; and
WHEREAS, the Town Council desires to adopt the 2015 International Building Codes by
reference with certain amendments as described in this ordinance; and
WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the
Town Council desires to comply the requirements of the Avon Home Rule Charter by setting a
public hearing in order to provide the public an opportunity to present testimony and evidence
regarding the application and that approval of this Ordinance on first reading does not constitute
a representation that the Town Council, or any member of the Town Council, supports, approves,
rejects, or denies this ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO the following:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein
by reference and adopted as findings and determinations of the Town Council.
Section 2. Chapter 15.08 International Building Code Amended. Chapter 15.08 of the
Avon Municipal Code is amended as follows:
A. 15.08.010 – Adoption. is repealed and re-enacted to read as follows:
Ord 15-09 Adopting 2015 IBC
FIRST READING DRAFT October 27, 2015
Page 1 of 27
15.08.010 - Adoption.
(a) The Charter of the Town of Avon, Section 6.9, provides that standards codes may be adopted
by reference with amendments. The Town adopts the 2015 International Building Code, excluding
Chapter 27, Electrical, and including Appendix C, Group U—Agricultural Buildings, Appendix E,
Supplementary Accessibility Requirements, Appendix J, Grading, and the generic fire-resistive
assemblies listed in the Fire Resistance Design Manual published by the Gypsum Association,
most current edition, as referenced in the specified International Building Code.
(b) The 2015 International Building Code is published by the International Code Council, Inc.,
4051 West Flossmoor Road, Country Club Hills, IL 60478-5795. Copies of the 2009 International
Building Code are on file in the office of the Town Clerk and are available for inspection during
regular business hours.
B. 15.08.020 – Additions or modifications. is repealed and re-enacted to read as follows:
15.08.020 - Additions or modifications.
The 2015 International Building Code is amended and changed as described in Sections 15.08.030
through 15.08.160 below.
C. Sections 15.08.300 – Violation, 15.08.310 – Penalty, and 15.08.330 – Validity are amended
to change the reference “2009 International Building Code” to “2015 International Building
Code.”
Section 3. Chapter 15.10 International Residential Code Amended. Chapter 15.10 of the
Avon Municipal Code is amended as follows:
A. 15.10.010 – Adoption. is repealed and re-enacted to read as follows:
15.10.010 - Adoption.
(a) Section 6.9 of the Town Charter provides that standards codes may be adopted by reference with
amendments. The Town adopts the 2015 International Residential Code for One- and Two-Family
Dwellings, excluding Chapters 36, 37, 38, 39 and 40 and including Appendix G.
(b) The 2015 International Residential Code for One- and Two-Family Dwellings is published by the
International Code Council, Inc., 4051 West Flossmoor Road, Country Club Hills, IL 60478-5795. A
copy of the 2009 International Residential Code for One- and Two-Family Dwellings is on file in the
office of the Town Clerk and is available for inspection during regular business hours.
B. 15.10.020 – Additions or modifications. is repealed and re-enacted to read as follows:
15.10.020 - Additions or modifications.
Ord 15-09 Adopting 2015 IBC
FIRST READING DRAFT October 27, 2015
Page 2 of 27
The 2015 International Residential Code for One- and Two-Family Dwellings is amended and changed
as described in Sections 15.10.030 through 15.10.140 of this Chapter.
C. 15.10.110 – Table R301.2(1) – Climatic and Geographic Design, sub-section b) is
amended to read in its entirety as follows:
b) Wind speed: 120 miles per hour
b.1) Topographical affects – NO
b.2) Special Wind region – NO
b.3) Wind – borne debris – NO
D. Sections 15.10.300 – Violation, 15.10.310 – Penalty, and 15.10.330 – Validity are amended
to change the reference “2009 International Residential Code” to “2015 International
Residential Code.”
Section 4. Chapter 15.12 National Electrical Code Amended. Chapter 15.12 of the Avon
Municipal Code is amended as follows:
A. 15.12.010 – Adoption. is repealed and re-enacted to read as follows:
15.12.010 - Adoption.
The Town adopts the 2014 National Electrical Code. The 2014 National Electrical Code is
published by the National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02269. A
copy of the 2014 National Electrical Code is on file in the Town Clerk's office and is available for
inspection during regular office hours.
B. Sections 15.12.300 – Violation, 15.12.310 – Penalty, and 15.12.330 – Validity are amended
to change the reference “2008 National Electrical Code” to “2014 National Electrical Code.”
Section 5. Chapter 15.14 International Plumbing Code Amended. Chapter 15.14 of the
Avon Municipal Code is amended as follows:
A. 15.14.010 – Adoption. is repealed and re-enacted to read as follows:
15.14.010 - Adoption.
The Town adopts the 2015 International Plumbing Code and all appendix chapters thereto.
The 2015 International Plumbing Code is published by the International Code Council, Inc., 500
New Jersey Avenue, N.W., 6th Floor, Washington, D.C. 20001. A copy of the 2015 International
Plumbing Code is on file in the Town Clerk's office and is available for inspection during regular
office hours.
B. 15.14.020 – Additions or modifications. is repealed and re-enacted to read as follows:
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15.14.020 - Additions or modifications.
The 2015 International Plumbing Code is amended and changed as described in Sections
15.14.030 through 15.14.080 of this Chapter.
C. Sections 15.14.300 – Violation, 15.14.310 – Penalty, and 15.14.330 – Validity are amended
to change the reference “2009 International Plumbing Code” to “2015 International
Plumbing Code.”
Section 6. Chapter 15.16 International Mechanical Code Amended. Chapter 15.16 of the
Avon Municipal Code is amended as follows:
A. 15.16.010 – Adoption. is repealed and re-enacted to read as follows:
15.16.010 - Adoption.
The Town adopts the 2015 International Mechanical Code. The 2015 International Mechanical
Code is published by the International Code Council, Inc., 4051 West Flossmoor Road, Country
Club Hills, IL 60478-5795. A copy of the 2015 International Mechanical Code is on file in the Town
Clerk's office, and is available for inspection during regular office hours.
B. 15.16.020 – Additions or modifications. is repealed and re-enacted to read as follows:
15.16.020 - Additions or modifications.
The 2015 International Mechanical Code is amended and changed as described in Sections
15.16.030 through 15.16.060 of this Chapter.
C. Sections 15.16.300 – Violation, 15.16.310 – Penalty, and 15.16.330 – Validity are amended
to change the reference “2009 International Mechanical Code” to “2015 International
Mechanical Code.”
Section 7. Chapter 15.18 International Fuel Gas Code Amended. Chapter 15.18 of the
Avon Municipal Code is amended as follows:
A. 15.18.010 – Adoption. is repealed and re-enacted to read as follows:
15.18.010 - Adoption.
The Town adopts the 2015 International Fuel Gas Code and all appendix chapters thereto. The
2015 International Fuel Gas Code is published by the International Code Council, Inc., 500 New
Jersey Avenue, N.W., 6th Floor, Washington, D.C. 20001. A copy of the 2015 International Fuel
Gas Code is on file in the Town Clerk's office and is available for inspection during regular office
hours.
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B. 15.18.020 – Additions or modifications. is repealed and re-enacted to read as follows:
15.18.020 - Additions or modifications.
The 2015 International Fuel Gas Code is amended and changed as described in Sections
15.18.030 through 15.18.070 of this Chapter.
C. Sections 15.18.300 – Violation, 15.18.310 – Penalty, and 15.18.330 – Validity are amended
to change the reference “2009 International Fuel Gas Code” to “2015 International Fuel Gas
Code.”
Section 8. Chapter 15.20 International Fire Code Amended. Chapter 15.20 of the Avon
Municipal Code is repealed in its entirety and re-eacted to read as follows:
CHAPTER 15.20 - International Fire Code
15.20.010 – Adoption.
(a) The Town adopts, for the purpose of prescribing regulations governing conditions hazardous to
life and property from fire, hazardous materials or explosion, the certain standards known as the
2015 International Fire Code, including Appendix E Hazardous Categories, and Appendix F Hazard
Ranking, save and except such portions as are hereinafter deleted, modified or amended by this
Chapter.
(b) The 2015 International Fire Code is published by the International Code Council, 4051 West
Flossmoor Road, Country Club Hills, Illinois, 60478-5795. A copy of the 2009 International Fire
Code is on file in the office of the Town Clerk and is available for inspection during regular
business hours.
15.20.020 - Additions or modifications.
The 2015 International Fire Code is amended and changed as described in Sections 15.20.030
through 15.20.130.
15.20.030 – Section 102.4 - Application of building code.
Section 102.4, Application of building code, is amended to read as follows:
“102.4 Application of building code. The design and construction of new structures shall
comply with the International Building Code and the International Fire Code, and any alterations,
additions, changes in use or changes in structures required by this code, which are within the
scope of the International Building Code, shall be made in accordance therewith.”
15.20.040 – Section 102.7 - Referenced codes and standards.
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Section 102.7, Referenced codes and standards, is amended to read as follows:
“102.7 Referenced codes and standards. The codes and standards referenced in this code
shall be the most currently published edition of those that are listed in Chapter 80, and such
codes and standards shall be considered to be part of the requirements of this code to the
prescribed extent of each such reference and as further regulated in Sections 102.7.1 and
102.7.2.”
15.20.050 - Section 104.6 – Official Records.
Section 104.6 is amended by the deletion of 104.6.2 – Inspections, 104.6.3 – Fire Records and
104.6.4 – Administrative.
15.20.060 – Section 104.9 – Alternative materials and methods.
Section 104.9, Alternative materials and methods, is amended to read as follows:
“104.9. Alternative materials and methods. The provisions of the code are not intended to
prevent the installation of any material or to prohibit any method of construction not specifically
prescribed by this code, provide that any such alternative has been approved. The fire code official
is authorized to approve an alternative material or method of construction where the fire code
official finds that the proposed design is satisfactory and complies with the intent of the provisions
of this code, and that the material, method or work offered is, for the purpose intended, at least the
equivalent of that prescribed in this code in quality, strength, effectiveness, fire resistance,
durability and safety. Where the alternative material, design or method of construction is not
approved, the fire code official shall respond in writing, stating the reasons why the alternative was
not approved.”
15.20.070 - Section 104.11 – Authority at Fires and Other Emergencies.
Section 104.11 is amended to read as follows:
“104.11 Authority at fires and other emergencies. The fire chief or officer of the fire
department in charge at the scene of a fire or other emergency involving the protection of life or
property, or any part thereof, shall have the authority to direct such operation as necessary to
extinguish or control any fire, perform any rescue operation, investigate the existence of suspected
or reported fires, gas leaks or other hazardous conditions or situations, or take any other action
necessary in the reasonable performance of duty. In the exercise of such power, the fire chief is
authorized to prohibit any person, vehicle, vessel or thing from approaching the scene, and is
authorized to remove, or cause to be removed or kept away from the scene, any vehicle, vessel or
thing that could impede or interfere with the operations of the fire department and, in the judgment
of the fire chief, any person not actually and usefully employed in the extinguishing of such fire or in
the preservation of property in the vicinity thereof. Fire alarm panel trouble signals, maintenance
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signals, testing signals or other signal as approved in writing by the Fire Chief shall not be
construed as an emergency fire condition.”
15.20.080 - Section 104.11.3 – Systems and Devices.
Section 104.11.3 is amended by adding the following language:
“Fire alarm panel trouble signals, maintenance signals, testing signals or as approved by the
Fire Chief shall not be construed as an emergency fire condition.”
15.20.090 - Section 105 – Permits Required.
Section 105.1.1 is amended to read as follows:
“105.1.1 Permits Required. Permits and inspections required by this code will be
administered by and through the Eagle River Fire Protection District. Permit fees, if any, shall be
paid to the Eagle River Fire Protection District prior to issuance of the permit. Issued permits shall
be kept on the premises designated therein at all times and shall be readily available for inspection
by the fire department or the fire code official. (For permit applications and inspections contact the
Eagle River Fire Protection District at 351 Benchmark Road, Post Office Box 7980, Avon,
Colorado, 81620. Phone: 970-748-9665)”
15.20.070 Section 105.6 – Required Operational Permits.
(a) Section 105.6, Required operational permits, is amended as follows:
“105.6 Required Operational Permits. The fire code official or authorized designee is
authorized to issue operational permits or the operations set forth in Sections 105.6.2, 105.6.4,
105.6.9, 105.6.21, 105.6.30, 105.6.31, 105.6.37 and 105.6.44.”
(b) All subsections of Section 105.6 are deleted all except sections 105.6.2, 105.6.4, 105.6.9,
105.6.21, 105.6.30, 105.6.31, 105.6.37 and 105.6.44.
15.20.080 Section 105.7 – Required Construction Permits.
Section 105.7, Required construction permits, is amended to delete all subsections except
Subsections 105.7.1, 105.7.3, 105.7.11 and 105.7.14. Section 105.7.14 is amended to read as
follows:
105.7.14 Temporary membrane structures and tents. A construction permit is required to
erect an air-supported temporary membrane structure, a temporary stage canopy or a tent having
an area in excess of 400 square feet.
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Exceptions:
3. Tents and awnings open on all sides, which comply with all of the following:
3.1. Individual tents shall have a maximum size of 700 square feet (65m2)
3.2. The aggregate area of multiple tents placed side by side without a fire break
clearance of not less than 12 feet (36558mm) shall not exceed 700 square feet (65m2)
total.
3.3. A minimum clearance of 12 feet (3658mm) to structures and other tents shall be
maintained
15.20.090 Section 108 – Board of Appeals.
Section 108, Board of Appeals, is amended to read as follows:
“108.1 Board of Appeals Established. In order to hear and decide appeals of orders,
decisions or determinations made by the fire code official or designated representatives, relative to
the application and interpretation of this code, there shall be and is hereby created a board of
appeals. The board of appeals shall consist of the governing board of the Eagle River Fire
Protection District plus a representative from the Town of Avon as appointed by the Avon Town
Council. The fire code official shall be an ex officio member of said board but shall have no vote on
any matter before the board.
108.1.1 Procedure for Appeals. An application for appeal shall be filed with the Town Clerk
within twenty days after the date of the decision of the fire code official or designated
representative. An application for appeal shall be based on a claim that the intent of this code or
the rules legally adopted hereunder has been incorrectly interpreted, the provisions of this code do
not fully apply, or an equivalent method of protection or safety is proposed. The application must
state the specific order, decision or determination being appealed and include documentation to
support the appeal. The board shall render a decision within 30 days of receipt of the appeal. The
decision of the board shall be by resolution and copies shall be furnished to the appellant and to
the fire code official. The fire code official shall take immediate action in accordance with the
decision of the board.
108.2 Limitations on Authority. An application for appeal shall be based on a claim that the
intent of this code or the rules legally adopted hereunder has been incorrectly interpreted, the
provisions of this code do not fully apply or an equivalent method of protection or safety is
proposed. The board shall have no authority to waive requirements of this code.”
15.20.100 Section 202 – General Definitions
(a) False Alarm is amended to read as follows:
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“False Alarm. The deliberate reporting of an alarm for which no such fire or emergency actually
exists.”
(b) Fire Area is amended to read as follows:
“Fire Area. The aggregate floor area enclosed and bounded by fire walls meeting the requirements
of the International Building Code and fire barriers, exterior walls or horizontal assemblies of a
building. Areas of the building not provided with surrounding walls shall be included in the fire area
if such areas are included within the horizontal projection of the roof or floor next above. For
buildings constructed under the International Residential Code, the fire area is the aggregate floor
area enclosed and bounded by exterior walls of a building.”
(c) Fire Code Official is amended to read as follows:
“Fire Code Official. The Town of Avon Building Official or a duly authorized representative
charged with the administration and enforcement of the code.”
(d) Fire Department is added to read as follows:
“Fire Department. The Eagle River Fire Protection District is the designated fire department in the
Town of Avon.”
(e) Marijuana is added to read as follows:
“Marijuana. Marijuana or marihuana means all parts of the plant of the genus Cannabis, whether
growing or not, the seeds thereof, the resin extracted from any part of the plant and every
compound, manufacture, salt, derivative, mixture or preparation of the plant, its seeds or its resin,
including marijuana concentrate. Marijuana or marihuana does not include industrial hemp, nor
does it include fiber produced from the stalks, oil or cake made from the seeds of the plant,
sterilized seed of the plant which is incapable of germination or the weight of any other ingredient
combined with marijuana to prepare topical or oral administrations, food, drink or other product.”
(f) Marijuana Accessories is added to read as follows:
“Marijuana Accessories. Marijuana accessories means any equipment, products or materials of
any kind which are used, intended for use or designed for use in planting, propagating, cultivating,
growing, harvesting, composting, manufacturing, compounding, converting, producing, processing,
preparing, testing, analyzing, packaging, repackaging, storing, vaporizing or containing marijuana
or for ingesting, inhaling or otherwise introducing marijuana into the human body.”
(g) Marijuana Products is added to read as follows:
“Marijuana Products. Marijuana products means concentrated marijuana products and marijuana
products that are comprised of marijuana and other ingredients and are intended for use or
consumption, such as, but not limited to, edible products, ointments and tinctures.”
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15.20.110 - Occupancy Classification.
The following Occupancy Classifications shall apply, replace and supersede any inconsistent
provision in the 2015 International Fire Code:
(a) Factory Industrial F-l Moderate-hazard occupancy. Factory industrial uses that are not
classified as Factory Industrial F-2 Low Hazard shall be classified as F-l Moderate Hazard and
shall include, but not be limited to, the following:
(1) Marijuana Extraction Facilities
(2) Marijuana Grow Facilities
(b) Institutional Group I-I. Five or fewer persons receiving custodial care. A facility with five or
fewer persons receiving custodial care shall be classified as Group R-3 or shall comply with the
International Residential Code provided an automatic sprinkler system is installed in accordance
with Section 903.3.1.3.
(c) Institutional Group 1-2. Five or fewer persons receiving medical care. A facility with five or
fewer persons receiving medical care shall be classified as Group R-3 or shall comply with the
International Residential Code provided an automatic sprinkler system is installed in accordance
with Section 903.3.1.3.
(d) Residential Group R-3. Care facilities within a dwelling. Care facilities for five or fewer persons
receiving care that are within a single-family dwelling are permitted to comply with the International
Residential Code provided an automatic sprinkler system is installed in accordance with Section
903.3.1.3
15.20.120 - Section 304.1.2 – Vegetation.
Section 304.1.2, Vegetation, is amended to read as follows:
“304.1.2 Vegetation. Weeds, grass, vines or other growth that is capable of being ignited and
endangering property, shall be cut down and removed by the owner or occupant of the premises.
Vegetation clearance requirements in urban-wildland interface areas shall be in accordance with
the 2015 International Wildland-Urban Interface Code.”
15.20.130 – Section 308.1.4 Open-Flame cooking devices.
Section 308.1.4, Open-flame cooking device, is amended to read as follows:
308.1.4 Open-flame cooking devices. Charcoal burners and other open-flame cooking
devices shall not be operated on combustible balconies or within 10 feet (3048 mm) of combustible
construction.
Exceptions:
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1. One and two family dwellings.
2. Where buildings, balconies and decks are protected by automatic sprinkler
system.
3. LP-gas cooking devices having LP-gas container with a water capacity not greater than 48
pounds [nominal 20 pound (9.1kg) LP-gas capacity].
4. Where a more restrictive code ordinance exists.
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15.20.140 – Section 315.3 - Storage in buildings.
Section 315.3, Storage in buildings, is amended to read as follows:
“315.3 Storage in buildings. Storage of materials in buildings shall be orderly and stacks shall
be stable. Storage of combustible materials shall be separated from heaters or heating devices by
distance or shielding so that ignition cannot occur. Storage room doors shall be provided with
approved signs.”
Section 315.3.3, Equipment rooms, is amended to read as follows:
“315.3.3 Equipment rooms. Combustible material shall not be stored in boiler rooms,
mechanical rooms, electrical equipment rooms, other rooms where a potential ignition source
exists as determined by the fire code official, or in fire command centers as specified in Section
508.1.5.”
15.20.150 – Section 503.1
Section 503.1 is amended to read as follows:
“503.1 Where required. Fire apparatus access roads shall be provided and maintained in
accordance with Eagle County Land Use Regulations (“ECLUR”) Article 4: Site Development
Standards, Division 4-6: Improvement Standards, Section 4-620 Roadway Standards for all
roadway and driveway access approvals. The ECLUR meets or exceeds the requirements of
Sections 503.1.1 through 503.1.3.
Section 503.1.1, Buildings and facilities, is amended to read as follows:
503.1.1 Buildings and facilities. Approved fire apparatus access roads shall be provided for
every facility, building or portion of a building hereafter constructed or moved into or within the
jurisdiction. The fire apparatus access road shall comply with the requirements of this section and
shall extend to within 150 feet (45 720 mm) of all portions of the facility and all portions of the
exterior walls of the first story of the building as measured by an approved route around the
exterior of the building or facility.
Exceptions:
1. The fire code official is authorized to increase the dimension of 150 feet to no more than
300ft where any of the following conditions occur:
1.1. The building is equipped throughout with an approved automatic sprinkler system installed
in accordance with Section 903.3.1.1, 903.3.1.2 or 903.3.1.3.
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1.2. Fire apparatus access roads cannot be installed because of location on property,
topography, waterways, nonnegotiable grades or other similar conditions, and an approved
alternative means of fire protection is provided.
1.3. There are not more than two Group R-3 or Group U occupancies.”
15.20.160 – Section 503.2.6 - Bridges and elevated surfaces.
Section 503.2.6, Bridges and elevated surfaces, is amended to read as follows:
“503.2.6 Bridges and elevated surfaces. Where a bridge or an elevated surface is part of a
fire apparatus access road, the bridge shall be constructed and maintained in accordance with
Eagle County Land Use Regulations (ECLUR) Article 4: Site Development Standards, Division 4-6:
Improvement Standards, Section 4-620 Roadway Standards for all roadway and driveway access
approvals, or AASHTO HB-17, whichever is more restrictive. Bridges and elevated surfaces shall
be designed for a live load sufficient to carry the imposed loads of fire apparatus. Vehicle load
limits shall be posted at both entrances to bridges where required by the fire code official. Where
elevated surfaces designed for emergency vehicle use are adjacent to surfaces that are not
designed for such use, approved barriers, approved signs or both shall be installed and maintained
where required by the fire code official.”
15.20.170 – Section 503.2.7 - Grade.
Section 503.2.7, Grade, is amended to read as follows:
“503.2.7 Grade. The grade of the fire apparatus access road shall be within Eagle County
Land Use Regulations (ECLUR) Article 4: Site Development Standards, Division 4-6: Improvement
Standards, Section 4-620 Roadway Standards for all roadway and driveway access approvals.”
15.20.180 – Section 506.1 - Key boxes.
Section 506.1, Key boxes, is amended to read as follows:
“506.1 Key Boxes – Where required. All commercial and residential structures with a
monitored fire alarm system that summons the fire department shall have a key box known as a
knox box installed in an approved location, where access to or within a structure or an area is
restricted because of secured openings or where immediate access is necessary for life-saving or
fire-fighting purposes. The knox box shall be of an approved type listed in accordance with UL
1037, and shall contain keys to gain necessary access as required by the fire code official.
Commercial structures shall have a knox box that holds no less than 50 keys unless a different size
is authorized by the fire official.”
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15.20.190 – Section 508.1 - General.
Section 508.1, General, is amended to read as follows:
“508.1 General. A Fire Command Center shall be required in buildings, structures, or facilities
that are more than 4 stories (including basements) in height or are greater than 50,000 square feet
(4645msq.) within surrounding exterior walls. (Delete “Where required by other sections of this
code and in all buildings classified as high-rise buildings by the International Building Code, a) The
fire command center for fire department operations shall be provided and shall comply with
Sections 508.1.1 through 508.1.6.”
15.20.200 – Section 510.1 – Emergency responder radio coverage in new buildings.
Section 510.1, Emergency responder radio coverage in new buildings, is amended to read as
follows:
“510.1 Emergency responder radio coverage in new buildings. All new buildings shall have
approved radio coverage for emergency responders within the building based upon the existing
coverage levels of the public safety communication systems of the jurisdiction at the exterior of the
building. This section shall not require improvement of the existing public safety communication
systems.”
15.20.210 - Section 603.6.6. – Chimneys and heating appliances.
Section 603.6.6, Chimneys and heating appliances, is added to read as follows:
“603.6.6 Chimneys & Heating Appliances. Chimneys and fireboxes for solid, fuel burning
appliances shall be inspected annually by a qualified individual or company. They shall be
inspected for soundness, corrosion, proper support, and freedom from combustible deposits. A
certificate of inspection in a form acceptable to the fire code official shall be forwarded to the fire
department upon completion.”
15.20.220 - Section 603.8.2 – Spark arrestor.
Section 603.8.2, Spark arrestor, is amended by the addition of:
“Chimneys used with fireplaces or heating appliances in which solid fuel is used shall be
maintained with an effective means of arresting spark.”
15.20.230 - Section 603.9 – Gas and utility meter.
Section 603.9, Gas and utility meter, is amended to read as follows:
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“603.9 Gas & Utility meters. Above-ground gas & utility meters, regulators and piping subject
to damage shall be protected by a barrier complying with Section 312 or otherwise protected in an
approved manner. Gas & utility meters and piping shall be protected from snow & ice shedding
from a roof area. Snow & ice build-up around gas & utility meters shall be kept clear at all times.”
15.20.240 - Section 607.9 – Communication.
Section 607.9, Communication, is amended by the addition of:
“607.9 Communication. All elevators shall be equipped with two way communication
equipment and the equipment shall be operable at all times.”
15.20.250 - Section 901.4.2 – Non-required fire protection systems.
Section 901.4.2, Non-required fire protection systems, is amended to read as follows:
“901.4.2 Non-required fire protection systems. A fire protection system or portion thereof
not required by this code or the International Building Code shall be installed throughout a building
for complete protection provided such installed system meets the applicable requirements of this
code and the International Building Code.”
15.20.260 Section 901.4.3 – Fire areas.
Section 901.4.3, Fire areas, is amended to read as follows:
“901.4.3 Fire areas. Where buildings, or portions thereof, constructed under the International
Building Code or previous building codes are divided into fire areas so as not to exceed the limits
established for requiring a fire protection system in accordance with this chapter, such fire areas
shall be separated by fire barriers constructed in accordance with Section 707 of the International
Building Code or horizontal assemblies constructed in accordance with Section 711 of the
International Building Code, or both, having a fire-resistance rating of not less than that determined
in accordance with Section 707.3.10 of the International Building Code.”
15.20.270 - Section 901.9 – Termination of monitoring service.
Section 901.9, Termination of monitoring service, is amended to read as follows:
“901.9 Termination of monitoring service. For fire protection systems required to be
monitored by this code, notice shall be made to the fire code official whenever alarm monitoring
services are terminated. Notice shall be made in writing, to the fire code official by the monitoring
service provider being terminated.”
15.20.280 - Section 901.11 – Responding to nuisance alarms.
Section 901.11, Responding to nuisance alarms, is amended to read as follows:
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“901.11 Responding to Nuisance Alarms. Nuisance alarms are defined as “an alarm caused
by mechanical failure, malfunction, improper installation or lack of proper maintenance, or an alarm
activated by a cause that cannot be determined.”
15.20.290 Section 903.2.1 – Group A.
Section 903.2.1, Group A, is amended to read as follows:
“903.2.1 Group A. An automatic sprinkler system shall be provided throughout buildings used
as Group A occupancies as provided in this section.”
15.20.300 - Section 903.2.2 – Ambulatory care facilities.
Section 903.2.2, Ambulatory care facilities, is amended to read as follows:
“903.2.2 Ambulatory care facilities. An automatic sprinkler system shall be installed
throughout the entire floor containing an ambulatory care facility where either of the following
conditions exist at any time:
1. Four or more care recipients are incapable of self-preservation, whether rendered incapable
by staff or staff has accepted responsibility for care recipients already incapable; or,
2. One or more care recipients that are incapable of self-preservation are located at other than
the level of exit discharge serving such a facility.
In existing buildings where ambulatory care is provided on levels other than the level of exit
discharge, an automatic sprinkler system shall be installed throughout the entire floor where such
care is provided as well as all floors below, and all floors between the level of ambulatory care and
the nearest level of exit discharge, including the level of exit discharge.”
15.20.300 - Section 903.2.3 – Group E.
Section 903.2.3, Group E, is amended to read as follows:
“903.2.3 Group E. An automatic sprinkler system shall be provided for Group E occupancies
as follows:
1. Throughout all Group E fire areas greater than 12,000 square feet (1115 m2) in area.
2. Throughout every portion of educational buildings above and below the level of exit
discharge serving that portion of the building.”
15.20.310 - Section 903.4 – Sprinkler system supervision and alarms.
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Section 903.4, Sprinkler system supervision and alarms, is amended to read as follows:
“903.4 Sprinkler system supervision and alarms. Valves controlling the water supply for
automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures
and waterflow switches on all sprinkler systems shall be electrically supervised by a listed fire
alarm control unit.
Exceptions: Automatic sprinkler systems protecting one- and two family dwellings.”
15.20.320 Section 905.1 – Standpipe Systems, General
Section 905.1, General, is amended by adding a third sentence to read as follows:
“The outside fire department connections shall be approved by the Fire Chief.”
15.20.330 - Section 905.3.1 – Height.
Section 905.3.1, Height, is amended to read as follows:
“905.3.1 Height. Class I standpipe systems shall be installed throughout buildings where the
floor level of the highest story is located more than 20 feet (6035 mm) above the lowest level of the
fire department vehicle access, or where the floor level of the lowest story is located more than 20
feet (6035 mm) below the highest level of fire department vehicle access.”
15.20.340 - Section 905.3.1.1 – Building Area.
Section 905.3.1.1, Building area, is amended by the addition of:
“905.3.1.1 Building Area. In buildings exceeding 30,000 sq. ft. (929 sq. m.) within surrounding
exterior walls, an approved Class I standpipe system shall be provided where any portion of the
building’s interior is more than 150 feet (46 m) of travel, vertically and/or horizontally, from the
nearest point of fire department vehicle access.”
15.20.350 - Section 907.2 – Where required – new buildings and structures.
Section 907.2, Where required – new buildings and structures, is amended to read as follows:
“907.2 Where required-new buildings and structures. An approved fire alarm system
installed in accordance with the provisions of this code and NFPA 72 shall be provided in new
buildings and structures in accordance with Sections 907.2.1 through 907.2.23 and provide
occupant notification in accordance with Section 907.5, unless other requirements are provided by
another section of this code. One manual fire alarm box shall be provided at all designated exits in
an approved location to initiate a fire alarm signal for fire alarm systems employing automatic fire
detectors or waterflow detection devices. Where other sections of this code allow elimination of fire
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alarm boxes due to sprinklers, a single fire alarm box shall be installed at all designated marked
exits.
Exception: The manual fire alarm box is not required for fire alarm systems dedicated to
elevator recall control and supervisory service.”
15.20.360 - Section 907.6.6 – Monitoring.
Section 907.6.6, Monitoring, is amended to read as follows:
“907.6.6 Monitoring. Fire protection systems required by this chapter or by the International
Building Code shall be monitored by an approved supervising station in accordance with NFPA 72.
Exception: Monitoring by a supervising station is not required for:
1. Single- and multiple-station smoke alarms required by Section 907.2.11.
2. Smoke detectors in Group 1-3 occupancies.”
15.20.370 - Section 1101.2 – Intent.
Section 1101.2, Intent, is amended to read as follows:
“1101.2 Intent. The intent of this chapter is to provide a minimum degree of fire and life safety
to persons occupying existing buildings by providing minimum construction requirements where
such existing buildings do not comply with the minimum requirements of the International Building
Code. The 2015 International Existing Building Code can be used as a reference guide for existing
buildings to provide direction when the provisions of this chapter are unclear.”
15.20.370 - Section 3103.2 – Approval required.
Section 3103.2, Intent, is amended to read as follows:
“3103.2 Approval required. Tents and membrane structures having an area in excess of 400
square feet (37 m2) shall not be erected, operated or maintained for any purpose without first
obtaining a permit and approval from the fire code official.
Exceptions:
1. Tents used exclusively for recreational camping purposes.
2. Tents open on all sides that comply with all of the following:
2.1. Individual tents shall have a maximum size 400 square feet.
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2.2. The aggregate area of multiple tents placed side by side without a fire break clearance of
not less than 12 feet (3658mm) shall not exceed 400 square feet.”
15.20.500 – Violation.
The following clause concerning violations is set forth in full and adopted with reference to the
2015 International Fire Code named in the title of this Chapter:
“It is unlawful for any person, firm or corporation to erect, construct, alter, move, demolish,
repair, use and occupy any building or structure and building service equipment, or maintain any
building or structure in the Town of Avon or cause or permit the same to be done, contrary to or in
violation of any of the provisions of any of the codes or standards named in the title of this
Chapter.”
15.20.510 - Penalty.
Any person violating any of the provisions of this Chapter or of the provisions of the 2015
International Fire Code named in the title of this Chapter, as adopted and modified herein, shall be
deemed to have committed a civil infraction for each and every day or portion thereof during which
any infraction of any of the provisions of any of the codes and standards named in the title of this
Chapter is committed, continued or permitted and shall be subject to the penalties contained in
Chapter 1.09 of this Code.
15.20.520 – Repeal.
The repeal or the repeal and reenactment of any provision of the code of the Town as provided
in this Chapter shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted.
The repeal of any provision shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated in this Chapter
15.20.530 - Validity.
If any section, subsection, sentence, clause or phrase of the 2015 International Fire Code
named in the title of this Chapter, is for any reason held to be invalid or unconstitutional, such
decision shall not affect the validity or constitutionality of the remaining provisions of this Chapter.
The Town declares that it would have passed the ordinance codified in this Chapter, each section,
subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more sections,
subsections, sentences, clauses and phrases be declared unconstitutional.
Section 9. Chapters 15.24, 15.26 and 15.27 Repealed. Chapter 15.24 Solid-Fuel Burning
Devices, Chapter 15.26 International Property Maintenance Code, and Chapter 15.27
International Energy Conservation Code of the Avon Municipal Code are hereby each repealed
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in their entirety. The repeal or the repeal and reenactment of any provision of the 2009
International Property Maintenance Code or 2009 International Energy Conservation Code of
the Town as provided in this Chapter shall not affect any right which has accrued, any duty
imposed, violation that occurred prior to the effective date hereof, any prosecution commenced,
or any other action or proceeding as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision shall not revive any provision of any
ordinance previously repealed or superseded unless expressly stated in this Chapter.
Section 10. Chapters 15.24, 15.25, 15.26 and 15.27 Adopted. Chapter 15.24 International
Property Maintenance Code, Chapter 15.25 International Wildland-Urban Interface Code,
Chapter 15.26 International Energy Conservation Code and Chapter 15.27 Exterior Energy
Offset Program of the Avon Municipal Code is hereby enacted to read as follows:
CHAPTER 15.24 - International Property Maintenance Code
15.24.010 - Adoption.
The Town adopts the 2015 International Property Maintenance Code and all appendix
chapters. The 2015 International Property Maintenance Code is published by the International
Code Council (ICC) 4051 West Flossmoor Road, Country Club Hills, IL 60478. Copies of the
2015International Property Maintenance Code are on file in the office of Community Development,
and are available for inspection during regular business hours.
15.24.020 - Additions or Modifications.
The 2015 International Property Maintenance Code is amended and changed as described in
Sections 15.24.030 of this Chapter.
15.24.030 - Section 205 – Board of Appeal.
Section 205 is amended to read as follows:
"205 Appeals to Town Council. A person shall have a right to appeal a decision of the Building
Official to the Town Council acting in accordance with Chapter 15.06 of the Avon Municipal Code."
15.24.300 – Violation.
The following clause concerning violations is set forth in full and adopted with reference to the
2015 International Property Maintenance Code named in the title of this Chapter:
“It is unlawful for any person, firm or corporation to erect, construct, alter, move, demolish,
repair, use and occupy any building or structure in the Town or cause or permit the same to be
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done, contrary to or in violation of any of the provisions of the code or standards named in the
title of this chapter.”
15.24.310 – Penalty.
Any person violating any of the provisions of this Chapter or of the provisions of the 2015
International Property Maintenance Code named in the title of this Chapter, as adopted and
modified herein, shall be deemed to have committed a civil infraction for each and every day or
portion thereof during which any infraction of any of the provisions of any of the codes and
standards named in the title of this Chapter is committed, continued or permitted and shall be
subject to the penalties contained in Chapter 1.09 of this Code.
15.24.320 – Repeal.
The repeal or the repeal and reenactment of any provision of the 2015 International Property
Maintenance Code as provided in this Chapter shall not affect any right which has accrued, any
duty imposed, violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of the provision
repealed or repealed and reenacted. The repeal of any provision shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated in this Chapter.
15.24.330 – Validity.
If any section, subsection, sentence, clause or phrase of the 2015 International Property
Maintenance Code named in the title of this Chapter is for any reason held to be invalid or
unconstitutional, such decision shall not affect the validity or constitutionality of the remaining
provisions of this Chapter. The Town declares that it would have passed the ordinance codified in
this Chapter, and each section, subsection, clause or phrase hereof, irrespective of the fact that
any one (1) or more sections, subsections, sentences, clauses and phrases be declared invalid.
CHAPTER 15.25 - International Wildland-Urban Interface Code
15.25.010 – Adoption.
The Town adopts the 2015 International Wildland-Urban Interface Code without and excluding
all the appendix chapters. The 2015 International Wildland-Urban Interface Code is published by
the International Code Council (ICC) 4051 West Flossmoor Road, Country Club Hills, IL 60478.
Copies of the 2015 International Wildland-Urban Interface Code are on file in the office of
Community Development, and are available for inspection during regular business hours.
15.25.300 – Violation.
The following clause concerning violations is set forth in full and adopted with reference to the
the 2015 International Wildland-Urban Interface Code named in the title of this Chapter:
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“It is unlawful for any person, firm or corporation to erect, construct, alter, move,
demolish, repair, use and occupy any building or structure in the Town or cause or permit
the same to be done, contrary to or in violation of any of the provisions of the code or
standards named in the title of this chapter.”
15.25.310 – Penalty.
Any person violating any of the provisions of this Chapter or of the provisions of the 2015
International Wildland-Urban Interface Code named in the title of this Chapter, as adopted and
modified herein, shall be deemed to have committed a civil infraction for each and every day or
portion thereof during which any infraction of any of the provisions of any of the codes and
standards named in the title of this Chapter is committed, continued or permitted and shall be
subject to the penalties contained in Chapter 1.09 of this Code.
15.25.330 – Validity.
If any section, subsection, sentence, clause or phrase of the named in the title of this Chapter
is for any reason held the 2015 International Wildland-Urban Interface Code to be invalid or
unconstitutional, such decision shall not affect the validity or constitutionality of the remaining
provisions of this Chapter. The Town declares that it would have passed the ordinance codified in
this Chapter, and each section, subsection, clause or phrase hereof, irrespective of the fact that
any one (1) or more sections, subsections, sentences, clauses and phrases be declared invalid.
CHAPTER 15.26 - International Energy Conservation Code
15.26.010 – Adoption.
The Town adopts the 2015 International Energy Conservation Code and all appendix chapters
thereto. The 2015 International Energy Conservation Code was published by the International Code
Council, 500 New Jersey Avenue, N.W., Sixth Floor, Washington, D.C. 20001. A copy of the 2015
International Energy Conservation Code is on file in the Town Clerk's office, and is available for
inspection during regular office hours.
15.26.020 - Additions or Modifications.
The 2015 International Energy Conservation Code is amended and changed as described in
Sections 15.26.030 through 15.26.040 of this Chapter.
15.26.030 - Section 101.3 – Intent.
Section 101.3 – Intent. is hereby amended with the addition of the following language:
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“The latest editions of Rescheck and Comcheck Software, as developed by the United States
Department of Energy, may be used to demonstrate compliance with the 2015 International Energy
Conservation Code.”
15.26.040 - Section C403 Building Mechanical Systems.
Section C403 is amended to add the following language:
“C403.2.1.1 Snow Melt Boilers
All gas fired boilers, used for snow melt shall have a minimum efficiency of ninety-two
percent (92%) AFUE.”
15.26.300 - Violation .
The following clause concerning violations is set forth in full and adopted with reference to the
2015 International Energy Conservation Code named in the title of this Chapter:
“It is unlawful for any person, firm or corporation to erect, construct, alter, move, demolish,
repair, use and occupy any building or structure in the Town or cause or permit the same to be
done, contrary to or in violation of any of the provisions of the code or standards named in the
title of this chapter.”
15.26.310 – Penalty.
Any person violating any of the provisions of this Chapter or of the provisions of the 2015
International Energy Conservation Code named in the title of this Chapter, as adopted and
modified herein, shall be deemed to have committed a civil infraction for each and every day or
portion thereof during which any infraction of any of the provisions of any of the codes and
standards named in the title of this Chapter is committed, continued or permitted and shall be
subject to the penalties contained in Chapter 1.09 of this Code.
15.26.320 – Repeal.
The repeal or the repeal and reenactment of any provision of the 2015 International Energy
Conservation Code as provided in this Chapter shall not affect any right which has accrued, any
duty imposed, violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceeding as commenced under or by virtue of the provision
repealed or repealed and reenacted. The repeal of any provision shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated in this Chapter.
15.26.330 – Validity.
If any section, subsection, sentence, clause or phrase of the 2015 International Energy
Conservation Code named in the title of this Chapter is for any reason held to be invalid or
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unconstitutional, such decision shall not affect the validity or constitutionality of the remaining
provisions of this Chapter. The Town declares that it would have passed the ordinance codified in
this Chapter, and each section, subsection, clause or phrase hereof, irrespective of the fact that
any one (1) or more sections, subsections, sentences, clauses and phrases be declared invalid.
CHAPTER 15.27 - Exterior Energy Offset Program
15.27.010 Intent and Purpose.
The purpose of the Exterior Energy Offset Program (“EEOP”) Chapter is to encourage
sustainable, energy efficient, exterior heating solutions that conserve energy and natural
resources.
15.27.020 Applicability.
The standards in this Chapter apply to all new residential R3 (single family, duplex, townhouse)
and all new non-residential, mixed use, and/or multi-family exterior energy uses including but not
limited to snowmelt, spas, and pools. The completed EEOP form must be submitted along with the
subject building permit application. Mobile Home units that are approved by Colorado Department
of Housing are exempt.
15.27.030 Fees and EEOP Fund Created.
(a) EEOP considers exterior energy uses over a nominal amount as identified below. Fees are
based on average British Thermal Units (BTUs) required for such amenities over a 20-year period
in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to
completion of the amenity which generate the equivalent of 50% of the energy needed for the
exterior energy use. Any partial renewable offsets and/or energy efficiency rebates earned may be
credited accordingly. System design, calculations, and field inspection are required and must be
verified by the Building Official.
(b) The following EEOP fees shall apply at the time of Building Permit:
(1) Snowmelt over 200 square feet: $16 per square foot
(2) Spa/hot tub over 64 square feet: $176 per square foot
(3) Exterior pool: $136 per square foot
For example, if 500 square feet of snowmelt was proposed on a residential property, where
200 is exempt, 300 x $16 per square foot = $4,800.
(c) EEOP Fund Created
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(1) Fees collected at Building Permit are placed in the Town of Avon EEOP fund to create
financial assistance, rebates, and incentives to promote energy efficient projects elsewhere
within the Town of Avon.
(2) The EEOP Fund will be utilized as follows:
The Town of Avon EEOP Fund will be managed by the Town Manager, or their
designee and such designee may be determined by Resolution of the Town Council of
Avon. Expenditures of EEOP funds shall be used for the following purposes:
(a) To provide educational materials and outreach for Town of Avon
residents, businesses, employees and building owners including but
not necessarily limited to printed guides, efficient building educational
events, a webpage with available resources, links, and information.
(b) Planning, design and implementation of renewable energy generation
projects.
(c) Providing a community grant and/or rebate program for energy
efficiency enhancements or renewable energy generation projects.
(d) Funding other resources and administrative costs associated with
green building and environmental sustainability oriented efforts.
(e) Special consideration is given to projects that positively affect
occupants of local affordable housing or low income residents in Town
of Avon.
15.27.40 Severability Provision.
Should any provision of the EEOP be declared by a court of competent jurisdiction in any final
judgment to be invalid, unlawful or unenforceable for any reason, such offending provision shall be
deemed deleted and the remaining provisions of such Code shall remain in full force and effect.
Section 11. Codification Amendments. The codifier of the Town’s Municipal Code,
Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes
as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal
Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any
typographical error in the enacted regulations, provided that such correction shall not
substantively change any provision of the regulations adopted in this Ordinance. Such
corrections may include spelling, reference, citation, enumeration, and grammatical errors.
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Section 12. Severability. If any provision of this Ordinance, or the application of such
provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall
not affect other provisions or applications of this Ordinance which can be given effect without
the invalid provision or application, and to this end the provisions of this Ordinance are declared
to be severable. The Town Council hereby declares that it would have passed this Ordinance and
each provision thereof, even though any one of the provisions might be declared unconstitutional
or invalid. As used in this Section, the term “provision” means and includes any part, division,
subdivision, section, subsection, sentence, clause or phrase; the term “application” means and
includes an application of an ordinance or any part thereof, whether considered or construed
alone or together with another ordinance or ordinances, or part thereof, of the Town.
Section 13. Effective Date. This Ordinance shall take effect thirty (30) days after public
notice following final passage in accordance with Section 6.4 of the Avon Home Rule Charter.
Section 14. Safety Clause. The Town Council hereby finds, determines and declares that this
Ordinance is promulgated under the general police power of the Town of Avon, that it is
promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and
welfare. The Town Council further determines that the Ordinance bears a rational relation to the
proper legislative object sought to be obtained.
Section 15. Publication. The Town Clerk is ordered to publish this Ordinance in accordance
with Chapter 1.16 of the Avon Municipal Code.
[SIGNATURE PAGE FOLLOWS]
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INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING on October 27, 2015 and setting such public hearing for November 10, 2015 at the
Council Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado.
BY: ATTEST:
____________________________ ____________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
ADOPTED ON SECOND AND FINAL READING on November 10, 2015.
BY: ATTEST:
____________________________ ____________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
APPROVED AS TO FORM:
____________________________
Eric J. Heil, Town Attorney
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TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Matt Pielsticker, Planning Director
Date: October 20, 2015
Topic: Resolution No. 15-19, Supporting GOCO Grant for Nottingham Park Restroom Remodel
Resolution N. 15-20, Supporting CPW Grant for Update to Recreational Trails Master Plan
Summary:
Attached to this memo are two Resolutions for Town Council approval, each supporting upcoming
grant submittals. Each grants include matching Town funds, both of which are included in the
proposed 2016 budget.
Resolution 15-19 is in support of a GOCO grant for the renovation of the Nottingham Park restroom
with modernized, safe, and ADA accessible facilities. Aesthetic and landscape improvements, as well
as the addition of a new attached picnic area, and signage, are also included in this grant submittal.
Resolution 15-20 is in support of a Colorado Parks and Wildlife planning grant from the non-motorized
trails division. This grant is for professional consultant services to assist with a much needed update to
the Town’s 2009 Recreational Trails Master Plan. The updates will address new existing conditions,
address connectivity between soft and hard surface trail systems, and prioritize future trail
development, signage, comfort stations, trailhead parking and other identified improvements with
updated pricing.
The Master Plan Update is timely and integral to preparing for applications to future trail grants.
Attachments:
A -- Resolution No. 15-19
B – Resolution No. 15-20
TOWN OF AVON, COLORADO
RESOLUTION NO. 15-19
SERIES OF 2015
A RESOLUTION SUPPORTING THE TOWN OF AVON’S GRANT APPLICTION TO
GREAT OUTDOORS COLORADO (GOCO) FOR REMODELING
THE HARRY A. NOTTINGHAM PARK RESTROOMS
AND ADDITION OF A PICNIC AREA
WHEREAS, the Harry A. Nottingham Park is Avon’s most important community
amenity and, as such, an essential component of Avon’s sense of identity and activity; and
WHEREAS, the 48-acre park and its 10-acre lake, serve as a community hub, with
active recreational amenities including a playground, beach, disc golf, athletic fields and recently
constructed outdoor pavilion, with large open and large areas for passive relaxation and
recreation; and,
WHEREAS, The Town’s Master Plan for the Harry A. Nottingham Park (2008) elicited
public input and found that respondents use the park as a community gathering place and value it
as a focal point for community activity, with large numbers of low income families noticeably
active and benefited users, especially those who use the adjacent playground and picnic areas as
venues for outdoor activity.
WHEREAS, the existing Harry A. Nottingham Park is served by restrooms, which were
constructed in 1984, and are in deteriorated and poor shape and fail to meet an acceptable
standard for a public facility or current ADA requirements; and
WHEREAS, in August, 2015, the Avon Community Survey found that approximately
half (49%) of respondents say public bathrooms in Nottingham Park/Lake are a high priority
(23% very high priority), and those more likely than others to say this should be a very high
priority include: females (27%), Hispanics (40%), those ages 18 to 49 (29%), those earning less
than $50,000 (40%), those with children under age 18 (32%), full-time residents (28%), and
renters (40%); and
WHEREAS, a recent charette was conducted in Avon on October 13, 2015, which
invited community members to participate in Nottingham Park future planning, and the need to
upgrade the existing restrooms was frequently listed by the participants; and
Page | 1
WHEREAS, renovation of the Nottingham Park restrooms, as proposed in the GOCO
grant application will address the deteriorated condition of the 31-year old building and meet an
urgent need to provide a modernized, safe and ADA accessible facility, and
WHEREAS, the addition of an aesthetic and functional picnic area trellis will add an
interface from the restrooms into the new playground site and surrounding grounds, adding an
important meeting place for families and visitors, which will greatly enhance the experience for
all to enjoy; and
WHEREAS, the design and construction of the project will provide an opportunity for
the Town to invite in youth to learn about the energy efficiency of the program and to also help
with the selection of restroom materials, landscape plants and design of the picnic trellis; and
WHEREAS, the total cost of the project is $260,400, and the Town has budgeted a
match of $105,500 in cash or 41% of the project, to ensure the project can be fully completed.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, HEREBY SUPPORTS SUBMITTAL OF THE GOCO
GRANT FOR RENOVATIONS TO THE NOTTINGHAM PARK RESTROOM
BUILDING AND ADDITION OF A PICNIC AREA.
ADOPTED this 27TH day of October, 2015.
AVON TOWN COUNCIL
By:___________________________ Attest:________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
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TOWN OF AVON, COLORADO
RESOLUTION NO. 15-20
SERIES OF 2015
A RESOLUTION SUPPORTING THE COLORADO PARKS AND WILDLIFE GRANT
FOR TRAILS PLANNING AND AN UPDATE TO THE
2009 RECREATIONAL TRAILS MASTER PLAN
WHEREAS, the Town recognizes and affirms the value of protecting both the natural
environment and the abundance recreational experiences that Town open space and National
Forest Lands present; and
WHEREAS, the 2009 Town of Avon Recreational Trails Master Plan provided a
foundation and framework for actions and implementation policies to encourage outdoor
recreational opportunities; and
WHEREAS, updates to the 2009 Town of Avon Recreational Trails Master Plan are
necessary given a number of changed conditions, including but not limited to the acquisition of
the 480 acre West Avon Preserve, construction of 11.2 miles of soft surface trails in the West
Avon Preserve, construction of Phase II of the Eagle County Regional Trail; and
WHEREAS, the Avon Town Council approved the 2016-17 Strategic Plan, which
prioritizes the update to the 2009 Town of Avon Recreational Trails Master Plan to provide a
more comprehensive, prioritized soft and hard trails plan, including trail connectivity; and
WHEREAS, the Town of Avon has budgeted a 50% cash match, or not less than $8,750,
in contributing funds for the Master Plan update process, which is expected to cost a total of
$17,500.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, HEREBY SUPPORTS SUBMITTAL OF COLORADO
PARKS AND WILDLIFE GRANT FOR TRAILS PLANNING AND AN UPDATE TO
THE 2009 RECREATIONAL TRAILS MASTER PLAN
ADOPTED this 27TH day of October, 2015.
AVON TOWN COUNCIL
By:___________________________ Attest:________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, OCTOBER 13, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:21 p.m. A roll call was taken and Council members present
were Megan Burch, Buz Reynolds, Jake Wolf, Scott Prince, and Sarah Smith Hymes. Matt Gennett was
absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager
Scott Wright, Chief Bob Ticer, Planning Manager Matt Pielsticker, Executive Assistant to the Town Manager
Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
Chris Sanduski, Kevin Kottenstette, Felicia Battle, Tessa Kirchner, Ryan Geller, Bob Ticer and Peter
Buckley commented.
4. STUDY SESSION – PUBLIC SAFETY FACILITY, TRACT G, SWIFT GULCH AND LOT 5 OPTIONS, INCLUDING
TOWN HALL LOCATION OPTIONS ACTION ITEMS
5. ACTION ITEMS
5.1. PUBLIC HEARING AND ACTION ON RESOLUTION NO. 15-17 FOR A MINOR PUD AMENDMENT FOR LOT 21,
BLOCK 3, W ILDRIDGE (TOWN PLANNER BRIAN GARNER)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Prince moved to approve
Resolution No. 15-17, Case #PUD 15001, a Minor PUD Amendment for Lot 21, Block 3, Wildridge, with the
conditions in the staff report as cited 1 thru 3. Additionally, Councilor Prince added a fourth condition that
the building height limitations be set at 30’ and 33’ feet as represented in the applicant’s presentation. A fifth
condition was also added related to the encroachment of the lower lot, that the building sight be adjusted
so that there is no encroachment (specifically including that the roof overhang not encroach); Councilor
Reynolds seconded the motion and it passed unanimously by those present. Councilor Gennett was
absent
5.2. REVIEW AND ACTION ON RESOLUTION NO. 15-16, SERIES OF 2015, ADOPTING THE TOWN OF AVON 2016-2017
STRATEGIC PLAN (TOWN MANGER VIRGINIA EGGER)
Mayor Pro Tem Wolf moved to approve Resolution No. 15-16, Series of 2015, Adopting the Town of Avon
2016-2017 Strategic Plan; Councilor Burch seconded the motion and it passed unanimously by those
present. Councilor Gennett was absent.
6. BUDGET WORK SESSION - 2016 & 2017 BUDGET REVIEW: GENERAL, TRANSIT, FLEET, EQUIPMENT REPLACEMENT,
URBAN RENEWAL & TOWN CENTER WEST FUNDS (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Avon Council Meeting 10-13-2015 Minutes.doc Page 1
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, OCTOBER 13, 2015
AVON TOWN HALL, ONE LAKE STREET
7. ACTION ITEMS-CONSENT AGENDA
7.1. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH COLORADO DEPARTMENT OF TRANSPORTATION TO
AMEND THE EXISTING AGREEMENT TO INCREASE FUNDING TO $1,355,000 FOR PHASE 3 OF THE EAGLE VALLEY
TRAIL. (TOWN ENGINEER JUSTIN HILDRETH)
7.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF EAGLE, STATE OF COLORADO AND THE
TOWN OF AVON REGARDING THE AVON STATION ECO TRANSIT SHELTER
(JUSTIN HILDRETH, TOWN ENGINEER)
7.3. APPROVAL OF $5,000 DONATION TO THE EAGLE VALLEY LAND TRUST FOR STAFF TIME SPENT ON 2014 WEST
AVON PRESERVE TRAILS DEVELOPMENT (TOWN MANAGER V IRGINIA EGGER)
7.4. APPROVAL OF SEPTEMBER 22, 2015 REGULAR MEETING MINUTES
(DEPUTY TOWN CLERK RICHELLE ELYSE CURRAN)
Councilor Burch moved to approve the consent agenda; Councilor Smith Hymes seconded the motion
and it passed unanimously by those present. Councilor Gennett was absent.
8. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8.1. AFFORDABLE HOUSING COMMITTEE – COUNCILOR MEGAN BURCH
9. MAYOR & COUNCIL COMMENTS
10. WRITTEN REPORTS
10.1 PLANNING COMMISSION MEMBERS – EMPLOYMENT RELATIONSHIP (TOWN ATTORNEY ERIC HEIL)
11. EXECUTIVE SESSION
11.1. DISCUSSION OF THE PURCHASE AND ACQUISITION OF A REAL PROPERTY INTEREST UNDER C.R.S. §24-6 -
402(2)(A) AND A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24-6-402(2)(B) RELATED TO SUCH REAL PROPERTY DISCUSSION AND FOR THE
PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS,
DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6 -
402(2)(E) RELATED TO SUCH REAL PROPERTY DISCUSSION
11.2. A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S.
§24-6-402(2)(B) AND FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS,
UNDER C.R.S. §24-6 -402(2)(E) RELATED TO THE UPPER EAGLE RIVER WATER AUTHORITY
Mayor Fancher moved to meet in Executive Session for the purpose of a Discussion of the Purchase
and Acquisition of a Real Property Interest under C.R.S. §24-6-402(2)(A) and a Conference with the
Town Attorney for the Purpose Of Receiving Legal Advice under C.R.S. §24-6-402(2)(B) related to such
Real Property Discussion as well as for the Purpose of Determining Positions Relative to Matters that
may be subject to Negotiations, Developing Strategy For Negotiations, and/or Instructing Negotiators,
under C.R.S. §24-6 -402(2)(E) related to such Real Property Discussion and A conference with the Town
Attorney for the purpose of receiving legal advice under C.R.S. §24-6-402(2)(b) and for the purpose of
Avon Council Meeting 10-13-2015 Minutes.doc Page 2
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, OCTOBER 13, 2015
AVON TOWN HALL, ONE LAKE STREET
determining positions relative to matters that may be subject to negotiations, developing strategy for
negotiations, and/or instructing negotiators, under C.R.S. §24-6-402(2)(e) related to the Upper Eagle
River Water Authority.
The time was 9:58 p.m.
Executive session ended at 11:01 p.m. Council reconvened into regular session.
Council reconvened into regular session at 11:01 p.m.
12. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 11:01 p.m.
RESPECTFULLY SUBMITTED:
_________________________________
Debbie Hoppe, Town Clerk
APPROVED:
Jennie Fancher ________________________________
Jake Wolf ________________________________
Matt Gennett ________________________________
Megan Burch ________________________________
Albert “Buz” Reynolds ________________________________
Scott Prince ________________________________
Sarah Smith Hymes ________________________________
Avon Council Meeting 10-13-2015 Minutes.doc Page 3
FISCAL YEAR 2015
FINANCIAL REPORT
October 27, 2015
______________________________________________________________________________________
1. Fiscal Year 2015 Financial Report Cover Memo
2. Sales and Accommodations Tax Reports - August 2015
3. Real Estate Transfer Tax Report and Monthly Detail - September 2015
4. General Fund Year-To-Date Expenditures - September 2015
5. Fleet Maintenance Fund Year-To Date Expenditures - September 2015
6. Transit Fund Year-To Date Expenditures - September 2015
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Kelly Huitt, Budget Analyst
Date: October 21, 2015
Re: Fiscal Year 2015 Financial Report – August / September
Revenues:
SALES TAX
• Sales tax revenue for the month of August is up $25,562 or 4.67% compared to August 2014, and up 5.14%
compared to the budget. This increase includes $6,523 from new businesses, and after adjusting for new
business growth, 3.48% is the gain in revenue from existing business for the month. Year-to-date sales tax is
up $466,877 compared to estimated monthly budgets, and new businesses make up 55.24% of this total
growth.
• August collections are up compared to 2014 for most industries. Liquor Stores are up 11.26%, Sporting
Goods Rental/Retail is up 12.06%, and Grocery, Specialty, and Health business increased 8.86%, while Other
Businesses and Service Related entities are down -7.16% and -3.80% respectively.
2014/2015 Growth Growth
Variance Existing Business New Business
Home/Garden (1,738.85)-7.48%4.21%
Grocery, Specialty, Health 12,764.63 7.80%1.06%
Liquor Stores 2,945.63 10.89%0.37%
Sporting Goods Retail/Rental 4,289.65 12.04%0.02%
Miscellaneous Retail 1,931.60 6.05%1.12%
Accommodations 3,523.54 3.24%1.57%
Restaurants/Bars 6,588.13 5.63%0.01%
Other (4,351.89)-9.07%1.91%
Service Related (390.67)-4.05%0.25%
Total $25,561.77 3.48%1.19%
Category
Sales Tax Monthly Totals
ACCOMMODATIONS TAX
• Accommodations tax revenue for August is up $4,063, or 5.72% compared to August 2014, and up 6.31%
compared to the monthly budget.
• August accommodations tax collections increased for Vacation rentals and Timeshares at 51.23% and
17.69%, while Hotels are slightly down -.69%.
REAL ESTATE TRANSFER TAX
• 2015 real estate transfer tax collections for September equal $291,223.61.
• Year-to-date real estate transfer tax collections through September total 47.08% of the total 2015 estimated
revenue.
Expenditures:
• General Fund expenditures through September 2015 total 72.23% of the total budget. These expenditures
include the annual Cirsa insurance payment as well as contributions for several of the community grants and
special event seed funding.
• Fleet expenditures to date are at 70.78% of the total budget. These costs include stock parts and several
blanket purchase orders, which encumber funds for the year for ongoing expenditures such as regularly
purchased shop supplies and monthly copier charges.
• Transit funds are 59.23% expended compared to the annual budget. This includes encumbered funds for
the purchase of one bus scheduled for acquisition in 2015.
TOWN OF AVON
SALES TAX
2015 Actual vs. Budget
Budget YTD Collections Budget % of change
2010 2011 2012 2013 2014 2015 2015 Variance from 2014
January 515,009.18$ 511,040.76$ 519,784.89$ 677,943.78$ 638,863.27$ 636,040$ 765,195.68$ 129,155.19$ 19.77%
February 504,752.59 532,903.25 533,546.48 636,702.27 673,722.03 670,745 788,999.06 118,253.83 17.11%
March 620,937.20 665,532.70 643,910.29 720,267.31 793,301.96 789,797 875,499.53 85,702.73 10.36%
April 309,937.09 305,269.73 304,220.84 307,407.13 381,839.56 380,152 403,560.42 23,407.99 5.69%
May 242,830.16 236,424.93 270,082.79 309,938.72 340,332.28 338,829 353,840.11 15,011.57 3.97%
June 377,920.42 406,828.27 430,588.57 490,329.18 538,517.31 536,138 570,424.51 34,286.61 5.93%
July 421,975.98 452,873.44 472,215.40 537,479.66 570,959.86 568,437 601,516.82 33,079.71 5.35%
August 361,702.25 419,977.29 455,439.86 504,332.25 547,085.80 544,669 572,647.57 27,979.03 4.67%
September 359,139.22 391,546.49 424,793.75 475,362.88 546,016.59 543,604
October 288,859.84 299,193.35 341,711.43 356,925.96 417,921.46 416,075
November 284,528.70 301,407.41 336,060.63 362,460.94 397,935.36 396,177
December 818,360.74 921,815.61 852,868.64 981,917.79 1,221,263.98 1,215,868
Total 5,105,953.37$ 5,444,813.23$ 5,585,223.57$ 6,361,067.87$ 7,067,759.46$ 7,036,531$ 4,931,683.70$ 466,876.66$ 9.97%
Actual Collections
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2011 2012 2013 2014 2015
Year
Sales Tax Collections for August
TOWN OF AVON
SALES TAX
2015 Actual vs. Budget
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
2011 2012 2013 2014 2015
YTD Sales Tax Collections
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Sales Tax Monthly Comparison 2013-2015
2013
2014
2015
TOWN OF AVON
ACCOMMODATIONS TAX
2015 Actual vs. Budget
Actual Collections Budget YTD Collections Budget % change
2010 2011 2012 2013 2014 2015 2015 Variance 2014
January 87,938.84$ 85,233.73$ 90,118.88$ 108,508.43$ 129,851.78$ 129,125$ 164,361.04$ 35,236.35$ 26.58%
February 99,336.34 114,035.90 106,016.32 137,503.61 150,317.06 149,475 175,056.31 25,580.93 16.46%
March 105,518.15 122,145.16 115,043.42 153,208.80 168,597.39 167,653 183,650.29 15,996.94 8.93%
April 26,496.88 26,214.58 20,786.24 26,494.49 31,626.02 31,449 34,825.13 3,376.20 10.12%
May 12,425.51 15,152.82 16,664.44 24,527.17 21,961.97 21,839 28,002.56 6,163.56 27.50%
June 32,857.68 49,999.66 56,012.17 66,578.91 54,232.23 53,929 53,397.46 (531.10) -1.54%
July 51,170.82 62,928.07 66,726.73 73,008.92 81,083.01 80,629 86,301.22 5,672.22 6.44%
August 42,188.56 52,037.55 58,358.93 67,688.07 71,044.33 70,647 75,107.71 4,461.18 5.72%
September 30,090.34 35,521.81 42,245.24 44,661.37 50,840.16 50,555
October 20,614.06 21,801.56 25,879.51 27,154.53 34,977.59 34,782
November 20,582.47 24,971.33 22,786.42 28,171.04 32,064.02 31,884
December 98,561.90 135,984.00 112,759.02 131,361.43 168,944.85 167,999
Total 627,781.55$ 746,026.17$ 733,397.32$ 888,866.77$ 995,540.41$ 989,966$ 800,701.72$ 95,956.29$ 12.98%
-
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
70,000.00
80,000.00
2011 2012 2013 2014 2015
Accommodations Tax Collections for August
Town of Avon
Real Estate Transfer Tax
2015 Actual vs. Budget
Budget YTD Collections $ change % of change
2010 2011 2012 2013 2014 2015 2015 2014 2014
January 237,133.00$ 57,540.00$ 50,204.00$ 22,535.00$ 85,126.74$ 160,101$ 48,640.40$ (36,486.34)$ -42.86%
February 362,719.22 230,705.50 41,750.07 55,872.69 562,219.70 443,386 85,479.08 (476,740.62)-84.80%
March 284,243.65 187,099.47 84,760.49 125,927.64 50,375.06 259,114 168,744.22 118,369.16 234.98%
April 210,185.30 249,482.30 219,195.80 144,437.80 197,656.36 361,199 125,266.30 (72,390.06)-36.62%
May 112,431.30 187,668.62 270,170.12 121,784.12 183,745.60 309,844 237,971.08 54,225.48 29.51%
June 66,271.14 49,606.58 169,040.47 90,309.74 220,009.15 210,586 294,434.84 74,425.69 33.83%
July 63,509.36 46,707.37 71,057.40 386,434.78 141,051.52 250,748 396,838.68 255,787.16 181.34%
August 88,823.40 106,785.21 232,505.93 97,579.70 154,032.32 240,477 152,380.93 (1,651.39) -1.07%
September 159,861.96 140,876.56 96,389.34 157,010.67 267,886.92 290,820 291,223.61 23,336.69 8.71%
October 222,575.20 64,005.33 176,889.62 169,839.80 178,044.24 287,044
November 115,654.16 98,057.44 150,549.86 112,491.82 122,582.66 212,036
December 236,117.45 198,448.03 145,134.57 83,382.60 1,598,062.92 799,958
Total 2,159,525.14$ 1,616,982.41$ 1,707,647.67$ 1,567,606.36$ 3,760,793.19$ 3,825,312$ 1,800,979.14$ (61,124.23)$ -3.28%
Budget 3,825,312.00
Variance, Favorable (Unfavorable)(2,024,332.86)$
Actual Collections
$-
$250,000.00
$500,000.00
$750,000.00
$1,000,000.00
$1,250,000.00
$1,500,000.00
$1,750,000.00
$2,000,000.00
2011 2012 2013 2014 2015
YTD Real Estate Transfer Tax Collections
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
General Government:
Legislative:
111 Mayor and Town Council 235,171$ 160$ 142,928$ 92,083$ 60.84%
112 Boards and Commissions 15,299 - 9,275 6,024 60.62%
113 Town Attorney 155,000 51,066 112,044 (8,110) 105.23%
115 Town Clerk 124,747 5,434 89,716 29,597 76.27%
Total Legislative 530,217 56,660 353,963 119,594 77.44%
Judicial:
121 Municipal Court 100,234 4,579 70,993 24,662 75.40%
Executive:
131 Town Manager 353,069 170 249,079 103,820 70.59%
133 Community Relations 132,360 - 86,945 45,415 65.69%
Total Executive 485,429 170 336,024 149,235 69.26%
Finance Department:
132 Human Resources 220,886 2,877 253,939 (35,930) 116.27%
141 Finance 774,084 10,139 551,918 212,027 72.61%
143 Information Systems 385,028 29,189 274,992 80,847 79.00%
149 Nondepartmental 389,293 17,204 316,041 56,048 85.60%
Total Financial Administration 1,769,291 59,409 1,396,890 312,992 82.31%
Total General Government 2,885,171 120,818 2,157,870 606,483 78.98%
Community Development:
212 Planning 277,000 3,819 208,738 64,443 76.74%
213 Building Inspection 136,410 - 95,636 40,774 70.11%
214 Economic Development 208,144 4,285 80,134 123,725 40.56%
215 Town Produced Events 623,758 58,538 273,764 291,456 53.27%
216 Signature Event Seed Funding 5,000 - 235,000 (230,000) 4700.00%
217 Community Grants 197,850 650 137,822 59,378 69.99%
Total Community Development 1,448,162 67,292 1,031,094 349,776 75.85%
Police Department:
311 Administration 595,431 13,763 429,471 152,197 74.44%
312 Patrol 2,162,311 27,312 1,400,283 734,716 66.02%
313 Investigations 243,481 51 190,420 53,010 78.23%
Total Police 3,001,223 41,126 2,020,174 939,923 68.68%
Department Expenditure Summaries
General Fund
September 2015 Expenditures to Date
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
Department Expenditure Summaries
General Fund
September 2015 Expenditures to Date
Public Works:
412 Engineering 488,935 15,462 181,104 292,369 40.20%
413 Roads and Bridges 1,469,792 72,978 1,030,082 366,732 75.05%
415 Parks 1,029,776 37,270 700,960 291,546 71.69%
418 Buildings & Facilities 1,167,802 88,991 711,493 367,318 68.55%
Total Public Works 4,156,305 214,701 2,623,639 1,317,965 68.29%
Parks and Recreation:
514 Administration 198,528 4,365 161,874 32,289 83.74%
515 Adult Programs 27,671 40 20,516 7,115 74.29%
516 Aquatics 436,309 2,453 300,570 133,286 69.45%
518 Fitness 138,344 89 118,466 19,789 85.70%
519 Guest Services 254,019 2,283 189,052 62,684 75.32%
521 Youth Programs 121,498 347 86,379 34,772 71.38%
522 Cabin 26,759 - 5,878 20,881 21.97%
Total Parks and Recreation 1,203,128 9,577 882,735 310,816 74.17%
TOTAL OPERATING EXPENDITURES 12,693,989$ 453,514$ 8,715,512$ 3,524,963 72.23%
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
Public Works:
434 Fleet Maintenance 1,698,851$ 42,992$ 1,159,504$ 496,355$ 70.78%
Total Operating Expenditures 1,698,851 42,992 1,159,504 496,355 70.78%
TOTAL EXPENDITURES 1,698,851$ 42,992$ 1,159,504$ 496,355$ 70.78%
Expenditure Summary
Fleet Maintenance Enterprise Fund
September 2015 Expenditures to Date
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
431 Transit Administration 244,086$ 2,300$ 163,978$ 77,808$ 68.12%
432 Transit Operations 1,563,787 136,309 830,136 597,342 61.80%
435 Wash Bay 221,246 3,367 65,669 152,210 31.20%
Total Operating Expenditures 2,029,119 141,976 1,059,783 827,360 59.23%
TOTAL EXPENDITURES 2,029,119$ 141,976$ 1,059,783$ 827,360$ 59.23%
Expenditure Summary
Transit Enterprise Fund
September 2015 Expenditures to Date