TC Council Packet 10-13-2015 TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 13, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM
REGULAR MEETING BEGINS AT 5:15 PM
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (SEE SEPARATE AGENDA PAGE 3)
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM (SEE SEPARATE AGENDA PAGE 4)
REGULAR MEETING BEGINS AT 5:15 PM
1. CALL TO ORDER & ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
4. STUDY SESSION –TRACT G, SWIFT GULCH AND LOT 5 DEVELOPMENT OPTIONS, INCLUDING PUBLIC SAFETY FACILITY
AND TOWN HALL LOCATIONS, FINANCING OPTIONS AND DECISION SCHEDULE (TOWN MANAGER VIRGINIA EGGER)
5. ACTION ITEMS –
5.1. PUBLIC HEARING AND ACTION ON RESOLUTION NO. 15-17 FOR A MINOR PUD AMENDMENT FOR LOT 21,
BLOCK 3, WILDRIDGE (TOWN PLANNER BRIAN GARNER)
5.2. REVIEW AND ACTION ON RESOLUTION NO. 15-16, SERIES OF 2015, ADOPTING THE TOWN OF AVON 2016-2017
STRATEGIC PLAN (TOWN MANGER VIRGINIA EGGER)
6. BUDGET WORK SESSION - 2016 & 2017 BUDGET REVIEW: GENERAL, TRANSIT, FLEET, EQUIPMENT REPLACEMENT,
URBAN RENEWAL & TOWN CENTER WEST FUNDS (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
7. ACTION ITEMS – CONSENT AGENDA
7.1. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH COLORADO DEPARTMENT OF TRANSPORTATION TO
AMEND THE EXISTING AGREEMENT TO INCREASE FUNDING TO $1,355,000 FOR PHASE 3 OF THE EAGLE VALLEY
TRAIL. (TOWN ENGINEER JUSTIN HILDRETH)
7.2. APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF EAGLE, STATE OF COLORADO AND THE
TOWN OF AVON REGARDING THE AVON STATION ECO TRANSIT SHELTER
(JUSTIN HILDRETH, TOWN ENGINEER)
7.3. APPROVAL OF $5,000 DONATION TO THE EAGLE VALLEY LAND TRUST FOR STAFF TIME SPENT ON 2014 WEST
AVON PRESERVE TRAILS DEVELOPMENT (TOWN MANAGER VIRGINIA EGGER)
7.4. APPROVAL OF SEPTEMBER 22, 2015 REGULAR MEETING MINUTES
(DEPUTY TOWN CLERK RICHELLE ELYSE CURRAN)
8. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8.1. AFFORDABLE HOUSING COMMITTEE – COUNCILOR MEGAN BURCH
9. MAYOR & COUNCIL COMMENTS
10. WRITTEN REPORTS
10.1. PLANNING COMMISSION MEMBERS – EMPLOYMENT RELATIONSHIP (TOWN ATTORNEY ERIC HEIL)
11. EXECUTIVE SESSION
11.1. DISCUSSION OF THE PURCHASE AND ACQUISITION OF A REAL PROPERTY INTEREST UNDER C.R.S. §24-6-
402(2)(A) AND A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24-6-402(2)(B) RELATED TO SUCH REAL PROPERTY DISCUSSION AND FOR THE
TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 13, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM
REGULAR MEETING BEGINS AT 5:15 PM
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS,
DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-
402(2)(E) RELATED TO SUCH REAL PROPERTY DISCUSSION
11.2. A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24-
6-402(2)(B) AND FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE
SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS,
UNDER C.R.S. §24-6-402(2)(E) RELATED TO THE UPPER EAGLE RIVER WATER AUTHORITY
12. ADJOURNMENT
TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 13, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM
REGULAR MEETING BEGINS AT 5:15 PM
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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PRESIDING OFFICERS
CHAIRMAN JENNIE FANCHER
VICE CHAIRMAN JAKE WOLF
BOARD MEMBERS
MEGAN BURCH, MATT GENNETT, SCOTT PRINCE, ALBERT “BUZ” REYNOLDS, SARAH SMITH HYMES
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
4. PUBLIC HEARING FOR TRANSFER OF OWNERSHIP
4.1. APPLICANT: SEERUT, INC. & 7-ELEVEN, INC.
CURRENT OWNER: 7-ELEVEN, INC.
ADDRESS: 008 NOTTINGHAM ROAD
NEW OWNER: GURPREET SIDHU
TYPE: 3.2% BEER OFF PREMISES
5. RENEWAL OF LIQUOR LICENSES
5.1. APPLICANT: R&E ENTERPRISE, INC. D/B/A GONDOLA PIZZA
LOCATION: 240 CHAPEL PLACE #113
TYPE: HOTEL AND RESTAURANT
MANAGER: CLAUDIU POPA
5.2. APPLICANT: PAZZO’S WEST, INC. D/B/A PAZZO’S PIZZERIA
LOCATION: 82 E. BEAVER CREEK BLVD
TYPE: HOTEL AND RESTAURANT
MANAGER: MARK COLWELL
5.3. APPLICANT: VAIL VALLEY MEXICAN FOODS, LLC D/B/A AGAVE
LOCATION: 1060 W. BEAVER CREEK BLVD
TYPE: HOTEL AND RESTAURANT
MANAGER: RICHARD WHEELOCK
5.4. APPLICANT: NORTHSIDE COFFEE & KITCHEN, LLC D/B/A NORTHSIDE COFFEE & KITCHEN
LOCATION: 20 NOTTINGHAM ROAD UNIT A &C
TYPE: HOTEL AND RESTAURANT
MANAGER: JAMES PAVELICH
6. MINUTES FROM SEPTEMBER 22, 2015
7. ADJOURNMENT
TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, OCTOBER 13, 2015
AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM
REGULAR MEETING BEGINS AT 5:15 PM
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
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PRESIDING OFFICERS
CHAIRMAN JENNIE FANCHER
VICE CHAIRMAN JAKE WOLF
BOARD MEMBERS
MEGAN BURCH, MATT GENNETT, SCOTT PRINCE, ALBERT “BUZ” REYNOLDS, SARAH SMITH HYMES
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT - GENERAL COMMENTS ARE WELCOME
4. CONSENT AGENDA
4.1. APPROVAL OF MINUTES FROM JUNE 23, 2015
5. WORK SESSION
5.1. 2016 AVON URA BUDGET PRESENTATION
6. ADJOURNMENT
Transfer of Ownership 7-Eleven Page 1
REPORT TO AVON LIQUOR LICENSING AUTHORITY
To: Avon Liquor Licensing Authority
From: Debbie Hoppe, Town Clerk
Date: October 6, 2015
Re: PUBLIC HEARING for Seenut, Inc. & 7-Eleven, Inc. d/b/a 7- Eleven Sore 34209A – Transfer of
Ownership Application
Town Council, acting as the Local Liquor Licensing Authority, is asked to consider the Transfer of
Ownership Application for a 3.2% Beer Off Premises Liquor License as submitted by:
Applicant: Seerut, Inc. & 7-Eleven, Inc.
New Owner: Gurpreet Sidhu
Current Owner: 7-Eleven, Inc.
Address: 008 Nottingham Road
Type: 3.2% Beer Off Premises
Background on Application:
A transfer of ownership must be reported to and approved by the Local and State Licensing Authorities
prior to any actual change of ownership. The applicable state and local license fees must accompany
these applications. Both the state and town will issue new licenses for all transfers of ownership. The
Town's Liquor Code states that "the burden of proof in an application for the transfer of an existing
license shall be upon the applicant".
The Avon Town Council, acting as the Local Liquor Licensing Authority, has the duty to conduct a
public hearing and make findings of fact as to whether to grant or deny a transfer of ownership on
an existing license. The Town Clerk, Town Attorney and Police Department handle the review of the
Liquor License applications administratively. In the case of a transfer of license, an investigation of the
background of the parties is completed and a public hearing is set. The applicant may also apply for a
temporary permit which allows an applicant for a transfer of ownership to operate the establishment
until the Authority considers the application.
The Liquor Code of Colorado provides that in making any decision, the Local Licensing Authority
must consider the following before approving or denying the application:
• Facts and evidence resulting from the investigation and any facts brought to the attention
of the Authority.
• Any other pertinent matters affecting the qualifications of the applicant for the conduct of
the type of business proposed.
Transfer of Ownership 7-Eleven Page 2
Requests for licenses may be denied for various reasons such as the applicant is not of good
moral character, the applicant's character, record, or reputation is unsatisfactory, or the proposed
outlet is within 500 feet of any school.
Discussion:
The Town Clerk and Town Attorney have reviewed the application materials and the Avon Police
Department has completed the background check on the principal of the company, Mr. Gurpreet
Sidhu. The applicant applied for and received a temporary permit dated September18, 2015, which
allows operation for 120 days until the transfer of Ownership Application has been approved.
Public notices have been posted and published ten (10) days prior to the hearing date of October 13th.
The applicant, Gurpreet Sidhu, will be present for the hearing.
The documents that have been included in the packet are outlined as follows:
Colorado Fermented Malt Beverage (3.2% Beer) License Application (DR8403)
Temporary Permit & Affidavit of Transfer and Statement of Compliance
Financial Affidavit & Promissory Note
Diagram of Premises
Franchise Agreement
Individual History Record and Memo from Avon Police Department
Certificate of Good Standing
Articles of Incorporation
List of officers, directors and stockholders of parent corporation
Financial Implications:
The transfer of ownership application fees have been submitted to the Town of Avon and the State fees
will be forwarded with the application materials upon Local Liquor Authority approval.
Findings:
7-Eleven failed State liquor compliance check on 11/17/14. The violation was presented to the liquor
authority at the January 27, 2015 meeting.
A background investigation has been completed by the Avon Police Department and the report indicates
no concerns with the applicants’ background. The Colorado Bureau of Investigation results show a driving
under the influence charge April 4, 2014.
Liquor Authority Action Options:
The Avon Liquor Authority Board may take the following actions: (1) continue the hearing to a
specific future date for further consideration, (2) approve the Transfer of Ownership application, or
(3) deny the Transfer of Ownership application based upon a finding that the applicant’s character is
not sufficient.
Proposed Motion for Approval:
“I move to approve or deny the Transfer of Ownership Liquor License for Seenut, Inc. & 7-Eleven,
Inc. d/b/a 7-Eleven Store 34209A.”
TOWN OF AVON, COLORADO
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, SEPTEMBER 22, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER AND ROLL CALL
Chairman Fancher called the meeting to order at 5:00 p.m. A roll call was taken and Board members present
Sarah Smith Hymes, Megan Burch, Jake Wolf, Scott Prince. Buz Reynolds and Matt Gennett absent. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Director of Parks and Recreation John
Curutchet, Executive Assistant to the Town Manager Preston Neill and Deputy Town Clerk Richelle Elyse
Curran, as well as members from the public.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
No public comments made.
4. PUBLIC HEARING SPECIAL EVENT LICENSE
4.1. Applicant Name: The Realm of Caring
Event Name: Man of the Cliff
Event Dates: October 10 & 11, 2015; 9:00 a.m. until 6:00 p.m.
Location: Nottingham Park Concert Pavilion
Event Manager: Amanda Williams
Permit Type: Malt, Vinous & Spirituous Liquor & Fermented Malt Beverage (3.2% Beer)
The application was presented by Jake Wolf. Board member Burch moved to approve the Man of the Cliff
Special Event Permit; Board member Prince seconded the motion and it passed unanimously with those
present. Vice Chairman Wolf abstained from voting. Board member Reynolds and Board member Gennett
were absent.
5. RENEWAL OF LIQUOR LICENSES
5.1. Applicant: Suncor Energy Sales, Inc. d/b/a Shell
Location: 47 Nottingham Road
Type: 3.2 % Beer Off Premises
Manager: Anakut Loya
Board member Prince moved to approve the 3.2 % Beer Off Premises License for Suncore Energy Sales, Inc.
Inc. d/b/a Shell; Board member Burch seconded the motion and it passes unanimously by those present.
Board member Reynolds and Board member Gennett were absent.
5.2. Applicant: Krusen, Inc. d/b/a Avon Liquors
Location: 100 W. Beaver Creek Boulevard
Type: Liquor Store
Manager: Brian Kruse
Board member Prince moved to approve the Liquor Store License for Krusen, Inc. d/b/a Avon Liquors; Vice
Chairman Wolf seconded the motion and it passes unanimously by those present. Board member Reynolds
and Board member Gennett were absent.
FINAL - LA 09-22-2015 Minutes.docx Page 1
TOWN OF AVON, COLORADO
AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, SEPTEMBER 22, 2015
AVON TOWN HALL, ONE LAKE STREET
6. MINUTES FROM SEPTEMBER 8, 2015
Board member Burch moved to approve the Minutes from September 8, 2015; Vice Chairman Wolf seconded
the motion and it passed unanimously by those present. Board member Reynolds and Board member
Gennett were absent.
7. Adjournment
There being no further business to come before the Board, the meeting adjourned at 5:06 p.m.
RESPECTFULLY SUBMITTED:
____________________________________
Richelle Elyse Curran, Deputy Town Clerk
APPROVED:
Jennie Fancher ______________________________________
Jake Wolf ______________________________________
Matt Gennett ______________________________________
Megan Burch ______________________________________
Albert “Buz” Reynolds ______________________________________
Scott Prince ______________________________________
Sarah Smith Hymes ______________________________________
FINAL - LA 09-22-2015 Minutes.docx Page 2
TOWN OF AVON, COLORADO
MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR JUNE 23, 2015
AVON TOWN HALL, ONE LAKE STREET
URA 06-23-2015 Minutes Page 1
1. CALL TO ORDER AND ROLL CALL
Chairman Fancher called the meeting to order at 5:57 p.m. A roll call was taken and Authority members
present were Sarah Smith Hymes, Jake Wolf, Buz Reynolds, Scott Prince, Matt Gennett, and Megan Burch.
Also present were Executive Director/Secretary Virginia Egger, Town Attorney Eric Heil, Treasurer Scott
Wright, Town Engineer Justin Hildreth, Executive Assistant to the Town Manager Preston Neill and Deputy
Authority Clerk Richelle Elyse Curran, as well as members from the public.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
No comments were made.
4. ACTION ITEM
4.1 PUBLIC HEARING URA RESOLUTION NO. 15-02, RESOLUTION TO AMEND THE 2015 AVON URBAN RENEWAL
AUTHORITY BUDGET (BUDGET ANALYST KELLY HUITT, TOWN ENGINEER JUSTIN HILDRETH)
Board member Gennett moved to approve the URA Resolution No. 15-02 to Amend the 2015 Avon Urban
Renewal Authority Budget; Board member Wolf seconded the motion and it passed unanimously by
those present. 6 to 1 vote, Board member Prince voted No.
4.2 APPROVAL OF MINUTES FROM JANUARY 13, 2015
Vice Chairman Wolf moved to approve the Minutes from January 13, 2015; Board member Reynolds
seconded the motion and it passed unanimously by those present.
5. ADJOURNMENT
There being no further business to come before the Authority, the meeting adjourned at 6:04 PM.
RESPECTFULLY SUBMITTED:
______________________________
Richelle Elyse Curran, Deputy Authority Clerk
APPROVED:
Jennie Fancher ________________________________
Jake Wolf ________________________________
Matt Gennett ________________________________
Megan Burch ________________________________
Albert “Buz” Reynolds ________________________________
Scott Prince ________________________________
Sarah Smith Hymes ______________________________
AVON URBAN RENEWAL AUTHORITY REPORT
To: Board Chairman and Commissioners
From: Scott Wright, Avon URA Treasurer Date: October 8, 2015
Re: Budget Worksession – AURA 2016 Proposed Budget
Attached is the proposed Avon Urban Renewal Authority 2016 proposed budget along with the final
revised budget for 2015. The Avon Urban Renewal Fund is used to account for the activities of
redevelopment undertaken by the Authority including issuing debt and constructing public
improvements.
Details and highlights of the proposed budget are as follows:
• The AURA’s main source of annual revenue is property tax increment revenues for urban
renewal plan areas within the Town. Currently, the only plan area within the Town is the Town Center West Urban Renewal Plan Area which was created in 2008. Plan areas have a life
of 25 years whereby property tax increment revenues can be collected.
• The Authority is considered a separate legal entity from the Town and is authorized by the
Colorado Urban Renewal Act. For the most part, the budgetary process for adopting the Authority budget parallels the Town’s. However, the Authority does not certify a mill levy.
• The Authority’s budget summary will be included in the Town’s budget summary as a
component unit of the Town.
• Property tax increment revenues for 2016 are based upon an increment of $16,479,750 and an overlapping mill rate of 1.588. This represents an increase of 40.7% in the TIF. This increase is due primarily to the completion of the Wyndham project. Additional TIF revenues are
anticipated in 2017 from the construction of the Buck Creek Medical Plaza.
• Funds available for the Town Center West Maintenance Fund are being reduced to $50,000 in 2016, and to zero in 2017.
• Operating Transfer-out to the Capital Projects Fund are budgeted in the amount of $500,000
and $400,000 for 2016 and 2017, respectively.
Attachments: A – Proposed 2016 Avon Urban Renewal Authority Budget, Pages 1-4
1
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 700 700 700 700
Other Operating Costs - 250 250 250 250
Capital Outlay - - 40,000 - -
Total -$ 950$ 40,950$ 950$ 950$
Department Expenditures by Program
SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND
Fund: Avon Urban Renewal Fund Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in
2007, and is the only plan area within Avon; it has a 25-year life of increment finance. Property tax increment revenues for 2016 are based upon an increment of $16,479,750 and an overlapping mill rate
of 61.588, resulting in a 40.7% increase in revenues from the previous year. This increase is due primarily to the completion of the Wyndham Vacation Ownership development. Additional tax increment
revenues are anticipated in 2017 from the construction of the Buck Creek Medical Plaza. In 2016 and 2017, funds transferred to the Town Center West Maintenance Fund are reduced to $50,000 and zero,
respectively. Transfers-out to the Capital Projects Fund are budgeted at $500,000 and $400,000 for 2016 and 2017, respectively.
The Urban Renewal Fund is administered by the Finance Director.
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Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 784,986$ 698,162$ 748,826$ 1,053,955$ 1,000,379$
Investment Earnings 5,312 3,141 3,391 4,712 7,853
Total Operating Revenues 790,298 701,303 752,217 1,058,667 1,008,232
TOTAL REVENUES 790,298 701,303 752,217 1,058,667 1,008,232
EXPENDITURES
Current:
General Government - 950 950 950 950
Capital Improvements - 40,000 40,000 - -
Debt Service:
Principal 305,000 320,000 320,000 410,000 395,000
Interest 239,573 229,504 229,504 218,240 203,808
Treasurer Fees 29,757 29,000 29,000 31,620 32,500
Fiscal Charges - 1,000 1,000 1,000 1,000
Total Operating Expenditures 574,330 620,454 620,454 661,810 633,258
Other Uses
Transfers Out - Capital Projects Fund 700,000 - - 500,000 400,000
Transfers Out - Town Center West Mtc. Fund 200,000 100,000 100,000 50,000 -
Total Other Uses 900,000 100,000 100,000 550,000 400,000
TOTAL EXPENDITURES 1,474,330 720,454 720,454 1,211,810 1,033,258
NET SOURCE (USE) OF FUNDS (684,032) (19,151) 31,763 (153,143) (25,026)
FUND BALANCES, Beginning of Year 1,511,030 826,998 826,998 858,761 705,618
FUND BALANCES, End of Year 826,998$ 807,847$ 858,761$ 705,618$ 680,592$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 198,758 179,607 230,521 77,378 52,352
TOTAL FUND BALANCES 826,998$ 807,847$ 858,761$ 705,618$ 680,592$
AVON URBAN RENEWAL AUTHORITY #22
Summary
3
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
DEBT SERVICE
933 Series 2013, Tax Increment Revenue Bonds
64303 Treasurer Fees 29,757$ 29,000$ 29,000$ 31,620$ 32,500$
65101 Principal 305,000 320,000 320,000 410,000 395,000
65102 Interest 239,573 229,504 229,504 218,240 203,808
65103 Fiscal Charges - 1,000 1,000 1,000 1,000
60000 TOTAL DEBT SERVICE 574,330$ 579,504$ 579,504$ 660,860$ 632,308$
AVON URBAN RENEWAL AUTHORITY
Debt Service
4
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget BudgetNumberDescription20142015201520162017
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32016 Main Street Construction 33,986$ -$ -$ -$ -$
Nottingham Road Streetlights - 40,000 40,000 - -
Total Capital Improvement Projects 33,986$ 40,000$ 40,000$ -$ -$
AVON URBAN RENEWAL AUTHORITY Capital Projects
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia C. Egger, Town Manager
Justin Hildreth, Town Engineer
Scott Wright, Assistant Town Manager
Date: October 13, 2015
Agenda Topic: Tract G, Swift Gulch and Lot 5 Development Options, including Public Safety Facility and Town
Hall Locations, Financing Options and Decision Schedule
BACKGROUND
Police Department – Opportunity to Build a Joint Public Safety Facility
On April 28, 2015, the Town Council approved an Intergovernmental Agreement (IGA) between the Town
of Avon and the Eagle River Fire Protection District (ERFPD), which set forth the terms and conditions for
the design, construction, ownership and operation of a joint fire and police station facility (PSF) on
Nottingham Road between Swift Gulch and Buck Creek Roads (Buck Creek Site). The IGA also detailed
the conditions of Avon’s loan to the ERFPD.
The IGA established a schedule for the retention of professional services, the general contractor, with
milestones for completing design documents. The schedule spelled out a construction start date in the
2nd quarter or 2017, if financing and approvals were completed. Since development of the schedule, the
design team and contractor have identified the increasing costs of construction. A recommendation to
commence construction in the spring of 2016 to not incur rising costs of labor and materials should be
considered.
Town Hall Space Needs and Facility Assessment
In addition to the planning work being pursued for the Police Department, the Council directed the
development of a Town Hall Facility Assessment and Space Needs Analysis, which was presented to the
Council at its August 25, 2015 meeting. The assessment documents the current and future space needs
for police and staff currently housed in Town Hall, evaluates the current status of the facility and provides
options to renovate the Town Hall or relocate the facility.
Tract G, Swift Gulch and Lot 5 Land Use Planning
The Council also directed the review and update of current land uses to evaluate development options for
Tract G, Swift Gulch and Lot 5. Tract G includes Nottingham Park, Town Hall, the Recreation Center, Fire
Station and surrounding surface parking, including parking lots. Stan Clauson Associates, as consultant to
the Town, have been retained for the work.
Page 2
NOVEMBER 10TH - GO-NO-GO DECISION
While the locational and operational benefits of a shared PSF are well understood, the Town of Avon
does have three other sites where the facility needs of the Avon Police Department can be met: Current
Town Hall Site, Swift Gulch and Lot 5, with approved zoning change. Recognizing Avon’s need to analyze
all location alternatives, ERFPD and the Town agreed that the Town of Avon would make a decision by
November 10, 2015, on whether to continue, in partnership with ERFPD, to continue design of a joint
facility. Likewise, ERFPD is pursuing the option of developing the Swift Gulch Site without the Avon
Police Department, as an alternative for development.
OBJECTIVES FOR THE OCTOBER 13TH STUDY SESSION
In preparation for the November 10th decision, two Study Sessions have been planned – Tuesday, October
13th and Tuesday, October 27th, to provide Council and the community sufficient time to review all
information needed to make a decision and to direct, as may be needed, the preparation of additional
information. As the Town Hall location and other land uses are central to the Police Department
decision, parallel review is included as part of the decision.
The following information has been identified as integral to the decision:
• Updated land use options for Tract G, Swift Gulch and Lot 5 development
• Town Hall Facility Assessment and Options for meeting the needs of the Town Hall staff and
Police Department: The Town Hall Facility Assessment and Space Needs Analysis
• Cost of Facility Options
• Financing Options for Facility development
• Timetable for Facility development
STUDY SESSION AGENDA
I. Tract G, Swift Gulch, Lot 5 Development - What needed and desired facilities should be
located on these sites?
Stan Clauson Associates will present an array of options for each site. Exhibit 1, a Preliminary Findings
Report, will be reviewed with Council and the outcomes for the day’s earlier community and
stakeholder charette work. The facilities included in the report include the Avon Police Department,
Town Hall, amenities for the Performance Pavilion, including new restrooms; park uses, worker
housing, parking, ice hockey/skating, community/multi-use facility, and public works buildings and
snow storage.
Direction requested:
• What are the uses the Council wishes to plan for?
• Should any of the uses identified be dropped?
• Are any missing?
• Are there any uses that can be decided at this meeting? For example, all Public Works facility and
snow storage needs will be located at Lot 5.
• What would you like to see refined, expanded or considered for the October 27th meeting?
Page 3
II. Police Department Location, Design & Construction Costs
From the above land use planning work, what is the preferred location(s) for the Police
Department?
If the preferred location is Buck Creek as part of the joint PSF, what are the estimated construction
costs?
Town staff recommends a placeholder cost of $8.5M, the best cost estimate at the now completed
Preliminary Sketch Design phase, and meets parking projections. It also provides the maximum
expected cost of any option. The building is being designed for a 50-year life, at full build out for a
staff projection of 28 FTEs (currently 20 FTEs).
ESTIMATED PROJECTS COSTS
@ SCHEMATIC DESIGN – 50 YEAR BUILDING
12,623 SF - With 22
GARAGE PARKING SPACES;
10 SURFACE PARKING
SPACES
12,623 SF - With 8
GARAGE PARKING SPACES;
14 SURFACE PARKING
SPACES*
Construction $5,993,770 $5,593,770
Contingency (15%) 899,066 839,066
Other Soft Costs, tap
fees, dewatering etc. 366,553 366,553
TOTAL Estimated
Construction Costs $7,259,389 $6,799,389
Cost per Square Foot $575 $539
Land - Maximum
Estimate** $1,000,000 $1,000,000
Design Fees*** $291,000 $291,000
$8,550,389 $8,090,389
* 32 parking spaces are projected for full employment/occupation of the building. $400,000 can be saved in
reducing garage parking; however, there is insufficient land area to place all remaining parking spaces on the
surface. The decision is whether to allow the reduced number of spaces, which equals 10 less spaces, under the
assumption that total parking for police and fire (27 spaces), will be sufficient for full build out through a managed
parking program.
**ERFPD to present the purchase cost to the Town for review at the October 27th Study Session.
*** Town has invested $50,000 in design work to date. A decision to proceed with the joint PSF will require
$241,000 in additional design funding. This is currently budgeted in the 2015 Adopted and 2016 Proposed Capital
Projects Fund; however, these are eligible bond repayment costs.
Page 4
How will the PSF/Police Share be paid for? There are two proposed options:
1) Certificates of Participation:
Assumptions:
Net Proceeds: $8.5M
30-Year Debt Issue – Interest Rate Average: 3.14%
Average Annual Debt Service: $450,000
- The Capital Project Fund Five Year Plan shows the Fund, which has RETT as its primary source of
funds, can afford this annual debt service, but 1) other pay-as-you-go projects will be built at a
slower pace and needs may lag funding; and 2) a down turn in the economy can reduce receipts
over the 30 year payment horizon
- Do not require voter approval, but if seeking voter approval, an election can be set at any time,
including May 2016 or later
- If approved in May 2016, or earlier, construction could commence in June 2016; saving and
estimated $350,000 - $750,000 in escalating construction costs.
2) General Obligation:
Assumptions:
Net Proceeds: $8.5M
30-Year Debt Issue - Interest Rate Average: 3.00%
Average Annual Debt Service: $440,000
- Requires voter approval, ballot can only be presented in November
- If approved in November 2016, construction will begin in April 2017. Estimated increased cost of
$350,000 - $775,000 for year delay should be budgeted.
Direction requested:
At $8.5M, less expensive locations are likely, including building at the current Town Hall site, Swift
Gulch or Lot 5. Should these be priced? Is there a trade-off with using Swift Gulch for police versus
the opportunity to construct worker housing at the site?
Should a maximum budget be set for the Buck Creek site that the use program and design will have to
adhere to? For example, budget reductions can be found in changing the amount of underground
parking, reducing the 12,000 square feet of office/cell space and some identified finishes. (Note: The
land cost is yet to be negotiated; land acquisition is considered as an important charge for the optimal
location of the Buck Creek Site.)
The design is for at 50-year building, hence the 30 year debt service horizon. Is this term acceptable
for future planning?
Is there a preference for COPs or General Obligation mill levy?
Is the preference different when considering the estimated cost increase for a 2017 construction
start?
Exhibit 2 – Public Safety Facility Notes: Provides additional supporting information for the Police
Department options
Page 5
III. Town Hall – Location Options, Costs and Financing Options
From the above land use planning work, what is the preferred location(s) for Town Hall?
Exhibit 3 – Town Hall Notes – The Town Hall Facility Assessment and Space Needs Analysis summarizes the
findings of the facility condition assessment and findings that space needed for current and future Town
Hall staff, including and not including the Police Department, can be met at several sites.
For the purposes of Tuesday’s work session, an assumption is made that the Police Department will be
prioritized at either the Buck Creek or Swift Gulch sites. The options for Town Hall, then include the
current Town Hall site $4.5M, and the Fire Station site or Skier Building at approximately $3.1M , the
acquisition of the Skier Building not included.
How will the Town Hall be paid for? There is one proposed option:
The Town’s Urban Renewal Authority, with the Wyndham and Centura developments, plus growth in the
increment collected in the URA each year, can use current collections to fund new debt of $6,000,000.
Development of the Town Hall and other uses in the District are allowed. At this time, staff is
recommending the Authority approve the additional debt issue. In addition, the proposed 2016 Capital
Projects Fund includes a $1.5M allocation for a Town Hall relocation/renovation. These monies can be
repaid from a debt issue or contributed as cash.
Assumptions:
Net Proceeds: $6.0M [Amount can vary depending on a variety of variables.]
15-Year Debt Issue – Interest Rate: 1.25% - 3.559% beginning in January 2018
Average Annual Debt Service: $510,000
- The Authority issues the debt; voter approval is not required or found to be appropriate as these are
restricted Tax Increment Funds
- When the URA was established, the maximum debt term was 25 years; only 15 years remain. Taking
the opportunity to gain the $6,000,000 in proceeds at this time for investments which meet the
Town’s top priorities for economic vitality should be considered
Direction requested:
Is there a preferred site(s) which should be further studied?
Should other funding sources be considered?
EXHIBIT 1
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Matt Pielsticker, AICP, Planning Manager
Date: October 6, 2015
Agenda Topic: Preliminary Findings Report – Tract G, Swift Gulch, Lot 5 Village at Avon Planning Options
Overview
The Town staff retained Stan Clauson Associates to assist with land use planning options for Tract G,
which includes the Town Hall, Fire Station, Nottingham Park, Recreation Center and surrounding street
parking, including parking lots, as well as for Lot 5 Village at Avon (east of Home Depot) and Swift Gulch
properties. Since a kick-off meeting with staff on September 30th, representatives from Stan Clauson
Associates have immersed themselves in the existing community and long range planning documents
related to the properties, have toured the properties and, with staff brainstormed out an array of
potential uses for the properties, both needed for Town operations and desired as recreational and
economic development opportunities.
From this initial work, our consultants have prepared the attached Preliminary Findings Report. Patrick
Rawley and Larisa LaLonde, consultants with Stan Clauson Associates, will lead a tour on October 13th
and hands-on charrette visioning session to garner public input on uses and development options for
the parcels and the Preliminary Findings Report. Initial findings and results from the charrette will be
presented later that evening during Council’s Study Session. The Town Council can expect to be
facilitated through a SWOT (Strength, Weakness, Opportunity, and Constraints) visioning exercise
regarding one or more of the land use alternatives that are presented.
From this work, the consultants will take direction for the next iteration of the planning work for
presentation at Council’s October 27th meeting, followed by a final parcel by parcel report of findings,
analysis, graphics, and prioritized implementation plan.
Attachment
Preliminary Findings Report, October 9, 2015, Stan Clauson Associates
Memo
To: Avon Town Council
CC: Virginia Egger, Town Manager, Town of Avon
From: Stan Clauson Associates, Inc.
Date: 8 October 2015
Re: Preliminary Findings Report for Planning Services Review and Update of Nottingham Park M.P., Swift
Gulch M.P., Lot 5 Development Plan for the Town of Avon
In connection with the Planning Services Review and Update of Nottingham Park M.P., Swift Gulch M.P., Lot
5 Development Plan for the Town of Avon, this Preliminary Findings Report will provide:
A review of existing conditions of each of the subject sites and provide a brief assessment of the
viability of previous plans; and
Preliminary recommendations for potential uses that could be pursued on the Nottingham Park, Swift
Gulch, and Lot 5 parcels which will serve to initiate the community discussion.
Overview
Nottingham Park is and will be the center of community in Avon. This demands that the functions of
the Park be supported and enhanced whenever possible. Support facilities, such as rehearsal
space and dressing rooms for the popular new event stage, are critical for the long-term viability of
the venue. Enhanced park amenities, ranging from splash park to flexible community pavilions, can
attract an ever increasing number of diverse park visitors. By refining this strong touchstone of the
community, an enhanced Park will attract people, via the Main Street Mall, to the true heart of
Avon.
Motivated pedestrian activity along the Mall will boost commercial activity, encourage social
interactions between residents and visitors, and provide a vital backbone for the west end of Town.
Strengthening the connection of the Mall to the Park will be key to creating this backbone. In this
manner, the Park, the Mall, and the various civic uses (library, recreation center, and possibly a new
Town Hall) adjacent to the Mall form a transect that creates an undeniable sense of place and
mingling of community uses that will complement the Park.
The existing Town Hall is cramped and in need of updates. Somewhat strikingly, the building’s
condition does not mirror the great energy created by the new development that has occurred in
recent years. We recommend that a new Town Hall be created at a new location so that town
government has a fully functioning, comfortable, and inviting space to do business. In making this
determination, we have carefully considered the fiscal realities associated with the various options
for Town Hall and find that, while a big investment, moving the new Town Hall to the Skier Building is
the best option for the long-term needs and financial health of the Town. Serendipitously, the move
creates new opportunities for defining vibrant areas for community activity which will support the
Park.
The Police are an element of the community that deserves a dedicated, more centrally located
home. With the planned Fire Station relocation, interesting opportunities for collaborative bases of
operations are created and we believe this opportunity to move the Fire and Police together can
be a benefit to the community. If co-location is not ultimately possible, the centrally located Swift
Preliminary Findings Report / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
Page 2
Gulch site is the most appropriate for Police operations. Of course, public safety uses will take
precedent over other potential uses of Swift Gulch.
Accessibility and past uses of the Swift Gulch and Lot 5 properties have led us to determine that Swift
Gulch presents opportunities for workforce housing, if Police move with Fire. Lot 5, in keeping with
the deed restriction in place, is best utilized for Public Works operations. Future site planning
activities, with more in-depth attention to site design, will need to consider specific approaches to
utilizing the sites for these uses with a careful eye to mitigation of visual impacts.
Town Hall
Preliminary investigations of the existing Town Hall have found that the building no longer meets the needs of
the Town of Avon. This aging structure does not reflect the vibrant growth and active community that has
come to characterize Avon. A complete and costly renovation is required to just meet the needs of staffing
today. Remodeling the existing structure, with an expansion for needed space for Police and other
departments, is an activity that will only delay the inevitable need to find a new home for government in the
future that is more inviting and representative of the community. Moreover, Town Hall should be more
centrally located, closer to other civic and community uses.
Our findings concerning the existing Town Hall are based on the following:
Remodeling the existing building represents one of the higher cost options as represented in the
Facility Assessment and Space Needs Analysis prepared for the Town;
Keeping Town Hall excludes other viable and potentially less costly alternatives that exist to move
Town Hall to another location; and
Moving Town Hall provides an opportunity to provide other community based uses that can be
pursued in the southeastern corner of Nottingham Park.
Could We Remodel Town Hall?
According to the Facility Assessment and Space Needs Analysis, the renovation of the existing Town Hall
would primarily focus on:
Addressing ADA accessibility issues;
Code compliance deficiencies;
Substandard energy efficiency;
Outdated floor layout;
Inefficient use of space; and
Addressing general qualities of space.
To address these issues, it is estimated that remodeling cost will be in the neighborhood of $4.5 million. To
expand the building to accommodate future staffing needs and to accommodate Police operations, the
price tag climbs to $7.5 million. The community may find this price of remodeling and expansion
acceptable and we look forward to having this discussion. We do understand that there may be a strong
attachment to the existing building and/or the notion that the existing structure is worthy to keep as a piece
of Avon’s history. However, without this feedback from the community, we continue to return to the
concept of creating a new Town Hall.
Relocation of Town Hall
The existing Town Hall occupies a corner of Nottingham Park that may be better utilized for other community
based uses that can support the Park as well as provide new amenities which create the opportunity to
Preliminary Findings Report / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
Page 3
create great community. Several options present themselves for moving Town Hall. These options all
assume the relocation of Police to the New Fire Station Site, which will be discussed later. Some options for
relocation consist of:
Option # 1: Utilize Skier Building for the new Town Hall (preferred) –
The vacant Skier Building is a centrally located, visible structure that is ringed by other community
facilities. Following its acquisition by the Town, the building would only require tenant finishing in a
manner acceptable to the Town for their personnel needs. With the generous size of the building, future
growth in staffing needs can be accommodated and other ground level opportunities, such as
community spaces, exhibits, public restrooms, and other civically related uses, could be provided. Using
an already constructed building, a recently constructed building no less, provides certain sustainability
benefits. Costs for purchase and remodeling are approximately $6 million.
Option # 2: Utilize the existing Fire Station site following relocation of Fire –
A Town Hall located at the existing Fire Station site would utilize a site already owned by the Town and
still enable the use of the vacated existing Town Hall site for community and park oriented uses.
Construction of the new Town Hall may be difficult given the constrained nature of the site. Using this site
also requires the demolition of two buildings, the existing Town Hall and the existing Fire Station, and the
construction of a new building. Estimates for new construction with Police operations were estimated to
be $9.8 million. If Police are located with Fire, the final price may be less but it may still be more than
utilizing the Skier Building. While the site lacks the great visibility of the Skier Building, the Town would be
able to build their own structure which could be tailored to the Town’s specific needs.
Option # 3: Split Town Hall located behind Recreation Center and Library (Design Workshop Avon
Center West Investment Plan) –
This option, which was first explored by Design Workshop, is an interesting options as it forms a gateway
to the pedestrian mall from the Park. Furthermore, this option provides visibility for Town Hall and vitality
to the mall by replacing a surface parking lot. It is worth pointing out that, based on feedback from
discussions with staff, the plan that prompted this concept is generally considered to be obsolete due to
other improvements being made to the vicinity and changing municipal desires.
Police Operations
We do not recommend keeping the Police operations with the Town Hall. Police operations located
anywhere adjacent to Nottingham Park lack direct connectivity to the rest of Town which hinders response
time. Additionally, a Police Station represents a significant use of space that might otherwise be used for
other community uses. A more centrally located Police station adjacent to primary east west thoroughfares
makes more sense as does providing a dedicated home for this important community resource.
With the Fire station relocating to a site between Buck Creek Road and Swift Gulch Road, an opportunity
exists to co-located Police with Fire. This collaborative endeavor of first responders creates a public safety
“Community of Collaboration.” Studies have found that a Community of Collaboration increases efficiency
of response and decrease response time, critical metrics of effectiveness in the emergency response
community. Sharing the same physical site has also been shown to encourage social contact between first
responders which in turn increases communication and collaboration in emergency situations.
Nottingham Park (Tract G)
Preliminary Findings Report / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
Page 4
The September 2015 Community Survey confirmed that the Park and Nottingham Lake is still widely
regarded as the centerpiece of the Town by local residents. The Park benefits from its proximity to a
significant segment of the community thanks to adjacency to the Avon Elementary School, the Avon
Recreation Center, and residential and condominium development. This proximity makes the Park’s
amenities and green spaces an important and well used community asset. The recent addition of the
performance stage and the resulting events that take place at the stage further enhance the Park’s position
as the heart of the Town of Avon.
Respondents to the Community Survey indicated a greater need for additional amenities such as more
bathrooms and additional parking. We add to this list of required new elements the following:
Key Program Elements
o Storage for Parks Department equipment;
o Support facilities for stage to include spaces such as additional dressing rooms and rehearsal
space;
o Strong connection to the Main Street Mall.
Other Desired Elements
o Connections to the Eagle River and the regional trail system;
o Expanded turf areas for ballfields and additional seating for venue;
o Indoor ice arena;
o Outdoor ice rink/summer splash park;
o Nordic Center with groomed trails;
o Community/Visitor Center;
o Multi-use flex-pavilion;
o Skate park;
o Community amphitheater; and
o Engagement of river.
Supporting and enhancing existing Park activities must be a high priority for the Town. If the existing Town
Hall is relocated, space is created that enables the community to engage in a design exercise that can
utilize the key and desired elements provided above. Using a “kit-of-parts” approach, the community can
consider how certain elements complement each other and/or fill a need that the community desires.
A design exercise can therefore look like this:
As additional bathrooms, additional parking, storage for Parks Department equipment, support
facilities for stage operations, and a strong connection to the Main Street Mall are fundamental
improvements to make, one can build upon these fundamentals in creating new opportunities from
the desired elements.
Historic use patterns, such as ice skating on the lake, which is unfortunately no longer considered
safe, may inspire the addition of an outdoor ice rink that could be converted to a splash garden,
thus creating year-round activation of the southwestern corner of the Park.
Building on this burgeoning sense of “town center,” a community/visitor center may be
incorporated with the support facilities for the stage.
The community/visitor center could contain a café for Park visitors, a flexible meeting space for
indoor community gatherings, an indoor venue for rehearsals and small performances which would
Preliminary Findings Report / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
Page 5
supplement the stage in adverse weather, or an area for film screenings. Primarily, however, the
indoor venue would function as standalone amenity.
Fire Station Site
The relocation of the Fire department to the new Fire Station location presents an opportunity to utilize this
Town owned site for a number of uses. While Town Hall could be located to this site, the site lacks a central
location that we feel is important for the Town Hall. Similarly, Police could utilize this location but the issues
with isolation and ease of response still exist.
The Fire Station site’s location adjacent to the library lends itself to utilizing the space for library related uses,
such as an outdoor plaza or intimate amphitheater for book readings, story hours, or library gatherings. This
amphitheater, far from being the sole domain of the library, could compliment the new community uses
that may inhabit the space vacated by the relocated Town Hall. Options that explore engagement of the
river could use the amphitheater for nature talks. A community fire pit could be added to use when outdoor
ice skating is ongoing.
The site may also be utilized for parking and the required storage for the Parks Department. Parking is at
times an issue at the Park, and parking demand will only increase as enhancements to the Park are made.
Swift Gulch Site
Swift Gulch is located above the bus barn in a protected box canyon surrounded by open space with
generous separation from the I-70 corridor. Previous plans looked at consolidating Public Works operations
with equipment and material storage, and offices in one location. The Public Works offices have since been
relocated to the southern side of the bus barn. Currently, the space is used as storage yard for Public Works
and is generally underutilized.
The central location of the site could make the site a good candidate for a Public Works facility or possibly
Police operations. The main impediment to utilizing Swift Gulch for Public Works is the fact that the site is
located atop a steep hill. The grade would make access in the winter by snow plows and other equipment
difficult. Additionally, extensive grading and water quality measures would need to be utilized for snow
storage facilities. The central location of the site makes it an ideal location for Police, provided co-location
of Police and Fire is not pursued.
With our preference to co-locate Police with Fire, utilizing the site for workforce housing may be the best
option. Taking advantage of the box canyon, the proximity to open space and trails, and the generous
setback from I-70, Swift Gulch could provide a very desirable setting for workforce housing and the families
who would call it home. The views of Town and the mountains to the south and the proximity to transit only
bolster the use of this site for housing. Initial discussions with staff indicated that workforce housing may be a
good opportunity.
Lot 5
Lot 5 is a triangular lot adjacent to big box stores, surface parking lots, the Eagle River, and Interstate I-70.
Residential development is located across the river. In the past the city has used the site for snow storage
and also leases a portion to the Eagle River Sanitation District. Previous plans considered using this site for
Public Works, in conformance with a deed restriction limiting the use of the property for Public Works. We
generally agree that using this site for Public Works is likely the best option.
Preliminary Findings Report / Town of Avon
Nottingham Park, Swift Gulch, Lot 5
Page 6
The site does not present the grade challenges found at the Swift Gulch site, making snow storage
operations, which currently occur on the site, a good fit. The ability to consolidate Public Works offices,
equipment and material storage, and related operations further support the continued use of the site for
Public Works. While the deed restriction limits the use of the site for Public Works, there may also be potential
to provide a modest amount of workforce housing. A modification or lifting of the deed restriction would
need to be pursued if workforce housing or other non-Public Works uses are deemed appropriate.
The location of Lot 5 at the far eastern end of Town would seem to preclude its use for Police operations.
The presence of the large box stores to the west give the site a cul-de-sac feel, one that may compliment
the consolidation of Public Works operations. While some storage will be provided at Nottingham Park for
mowers and other equipment, the site is still within reasonable distance for Public Works to travel to job sites.
Attention will need to be paid to the visual characteristics of any future development. Residents of the
Eagle Vail Golf Club located across the river have been active in voicing concerns of visual impacts of
development. Careful site planning and judicious use of landscape screening should manage any visual
impacts.
Conclusion
We look forward to working with the residents, stakeholders, staff, and elected officials of Avon to begin to
chart a course for this next chapter in Avon’s civic and community building. The ideas provided in this
preliminary report are intended to prime the pump of these discussion.
We are excited to play an important role in the Town’s future, a future that will build on past successes and
further define the community for years to come.
Please note that every effort is made to provide accurate and complete information. The findings within this analysis are based on our best understanding of the
client’s intent and our understanding of land use code provisions that address those intentions. No warranty is expressed or implied as to the suitability or
accuracy of this information. This analysis must be confirmed through a formal review with public agency staff. Stan Clauson Associates, Inc. shall not be
responsible for any consequential damages arising from any service or action performed.
EXHIBIT 2
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth PE, Town Engineer
Date: October 13, 2015
Agenda Topic: Public Safety Facility Notes
PUBLIC SAFETY FACILITY
Overview
The Town Council has directed Town staff to work with the Eagle River Fire Protection District (ERFPD)
to develop a Public Safety Facility (PSF) to be located at Lot 1B, Buck Creek Subdivision. The Davis
Partnership was retained to complete schematic design drawings and submitted them to the contractor,
Evans Chaffee Construction Group (ECCG) for pricing. The presentation in today’s Study Session is based
on preliminary schematic design information and the final schematic design and cost estimate will be
presented at the October 27th, 2015 Town Council meeting.
The first step was to evaluate the programming and space needs for the Police Department assuming
full build out of Avon, which is expected to be approximately 30% larger than today. The Police
Department programming includes 10,830 SF for administrative offices, patrol staff, investigations, staff
offices and common areas. In addition there is 5,978 SF that is shared with the ERFPD and includes
conference room, workout room, lobby, mechanical rooms, elevator, and stairs. For the Police
Department there are 22 parking spaces underground, and 10 surface parking spaces for the public and
shift changes.
Preliminary Schematic Design Cost Estimate and Breakout Methodology
A detailed methodology was developed to allocate the costs of the joint facility between the Town and
ERFPD. The portions of the facility that can be associated with either entity were allocated to that
entity. The portion of the facility that are shared like the foundation, exterior, mechanical and electrical
systems, and steel were split 60% to ERFPD and 40% to Avon Police. This split was developed by the
architect based on a three dimensional analysis of the space and structure. A straight square footage
allocation was deemed not appropriate because some areas are considerably more expensive to
construct like the fire truck apparatus bay than the offices. The site and civil work was allocated 50%-
50% split because the impact to the site is the same for the ERFPD and Police Department.
Land Acquisition Purchase Cost
The IGA between the Town and ERFPD sets forth that the Town will purchase its proportionate share of
land, Lot 1B, at the Buck Creek Site. The ERFPD has calculated all costs to acquire Lot 1b to be
$1,993,000. ERFPD’s Board of Directors is expected to determine that cost for the Town of Avon at its
October 15th meeting. This price will be reviewed by Council on October 27th.
Page 2
Police Department Location Options
The following table summarizes options that were studied to develop budget level cost estimates:
Option Description Project Cost
A1 Remodel Town Hall with Police Relocating $4,500,000
A2 Remodel and Expand Town Hall to include Police $8,350,000
B1 Demolish Town Hall & Rebuild on Existing Site with Police
Relocating
$5,800,000
B2 Demolish Town Hall & Rebuild on Existing Site, Including
Police
$10,850,000
C1 Relocate Town Hall to Skier Building with Police Relocating
to another location
$3,100,000 (does not include
building purchase)
C2 New Town Hall at new site, including Police $10,550,000
Note: $750,000 was added to the Police options to include items in the Public Safety Facility but not identified as
part of the Town Hall Assessment
EXHIBIT 3
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth PE, Town Engineer
Date: October 13, 2015
Agenda Topic: Town Hall Notes
TOWN HALL
Assessment
Town Hall was constructed in 1980 and the interiors were only partially finished. Over the years, it was
built out incrementally with no overall plan and there have been several small remodels. As a result,
the building has poor space layout and acoustic problems. The building does not conform to modern
building codes, fire code and the Americans with Disabilities Act (ADA). Any major remodel will
mandate upgrades to conform to the ADA and 2015 fire, building and energy codes.
The MEP systems are inadequate and require total replacement including the Heating, Ventilation and
Air Condition Systems (HVAC). The HVAC system is over 30-years old and cannot maintain comfortable
conditions throughout the building. The electrical engineer recommends the electrical distribution
system be replaced in its entirety as part of any future remodel options. If the building is to be
continued to be used, it requires a significant remodel.
Town Hall Development Options
The Space Needs Analysis showed staff increases can be estimated to rise to 32 employees, from the
current 25. Three options with sub-options were studied and included:
A. Renovating existing Town Hall. This involves renovation of the existing structure that would
focus on solving ADA and code non-compliance, replacement of MEP systems, poor layout
and space usage.
B. Demolishing existing Town Hall and replacement on the existing site. The demolition of the
existing Town Hall allows a new structure, building systems and layout to be built in the
existing location but requires relocating Town Hall operations during construction.
C. Constructing a Town Hall on a new site. This allows Town Hall to be demolished and will
only require Town Hall operations to move once upon completion of the new building.
Potential locations include the Fire Station site and Skier Building. Moving Town Hall allows
a variety of uses to occur at the location, including but not limited to Pavilion amenities,
new recreational uses such as a multiuse ice hockey facility, community center, parking or
worker housing.
Page 2
The following table summarizes options that were studied to develop budget level cost estimates. The
cost to demolish Town Hall is $285,734 and the Fire Station is $102,730.
Option Description Project Cost
A1 Remodel Town Hall with Police Relocating $4,500,000
A2 Remodel and Expand Town Hall to include Police $8,350,000
B1 Demolish Town Hall & Rebuild on Existing Site with Police
Relocating
$5,800,000
B2 Demolish Town Hall & Rebuild on Existing Site, Including
Police
$10,850,000
C1 Relocate Town Hall to Skier Building with Police Relocating
to another location
$3,100,000 (does not include
building purchase)
C2 New Town Hall at new site, including Police $10,550,000
Note: $750,000 was added to the Police options to include items in the Public Safety Facility but not identified as
part of the Town Hall Assessment
TOWN COUNCIL REPORT
To: Honorable Mayor and Members of Town Council
From: Brian Garner, Town Planner
Date: October 13, 2015
Agenda Topic: PUBLIC HEARING - Resolution 2015-17
Project:
Case #PUD15001
Minor PUD Amendment for Lot 21, Block 3, Wildridge Subdivision
Introduction
Dominic Mauriello, the Applicant, representing Mountain C.I. Holdings, LTD, the Property
Owner, is requesting a Planned Unit Development (PUD) Amendment (the Application) to
modify the allowed building type for Lot 21, Block 3, Wildridge Subdivision (the Property).
Currently, two (2) dwelling units in the form of one (1) single-family-detached structure or one
(1) duplex structure are permitted by-right. The Application is requesting to amend the zoning
to change the allowed building type to construct two (2) single-family-detached structures on a
re-subdivided lot. The Application is being processed as a Minor PUD Amendment as required
by the Avon Development Code.
Process
Minor PUD Amendment Process
According the Avon Development Code, a proposed PUD amendment is considered minor if it
meets the following criteria for decision and has been determined as such by the Director:
(A) The PUD amendment does not increase density, increase the amount of nonresidential land use
or significantly alter any approved building scale and mass of development.
(B) The PUD amendment does not change the character of the development and maintains the
intent and integrity of the PUD.
(C) The PUD amendment does not result in a net decrease in the amount of open space or result in
a change in character of any of the open space proposed within the PUD.
This application is processed under §7.16.060(h), Amendments to a Final PUD, AMC. Subsection
(1)(ii), sets forth criteria for a Minor Amendment, while subsection (2)(ii) sets forth the review
procedures for the same process.
The application, as submitted, meets the criteria for a Minor Amendment.
Public Notification
In compliance with the Public Hearing and noticing requirements, a mailed notice was provided
to all property owners within 300’ of the property. Additionally, a notice was published in the
Vail Daily newspaper on October 2, 2015.
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 1
Public Hearings
The PZC considered the Application at the September 1, 2015 meeting. Town Council will make
the final decision on this Application through a Resolution after holding a public hearing.
Proposed PUD Amendment
Lot 21 is currently undeveloped, zoned PUD and is included in the Wildridge Subdivision. The
Wildridge Subdivision and PUD Plat contains a Land Use Summary table indicating the number
of units entitled for each individual lot. Lot 21 is shown as entitled for two (2) units in the form
of either one (1) single-family-detached structure or one (1) duplex structure.
The Application includes a narrative, response to the mandatory review criteria, and preliminary
site and building design plans showing a likely development scenario. This Application is
requesting to create two (2) separate lots of record that each would be permitted one (1)
single-family-detached structure:
Lot Size Building
Envelope
Building Height Footprint Limit Footprint % of
Lot Area
Livable Area Garage Area
Lot 21A 0.351 acres or
15,290 sf
4,800 sf 30 ft max 2,500 max 16% 3,900 sf max 900 sf max
Lot 21B 0.537 acres or
23,403 sf
5,700 sf 33 ft max 2,900 max 12% 3,900 sf max 900 sf max
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 2
Approval of this request would supersede the existing entitlement of a duplex on the lot and would
only allow one (1) single-family-detached structure on each new lot.
The Application proposes to keep standard Wildridge easements: ten (10) foot front Snow Storage,
Maintenance Easement, and seven and one-half (7.5) foot side yard drainage and utility Easements.
Setbacks would also be consistent with the current PUD standards: 1) twenty-five (25) foot front
setback and ten (10) foot side and rear setback. Maximum building heights are proposed below the
thirty-five (35) feet allowed by zoning. If the Council approved this Application, a Minor Subdivision
application would be required prior to building permit submittal(s).
Staff Analysis
The current development rights allow a large “coast to coast” style duplex should a developer
maximize the buildable area of Lot 21, which staff believes to be a likely development scenario
if the PUD amendment is not approved. Therefore, the proposal is analyzed in comparison with
a maximized development of the property to better determine the scenario most beneficial to
the neighborhood and adjacent properties. Staff finds there are several advantages of the
proposed Lot 21 PUD Amendment that mitigate the potential consequences of constructing a
large duplex, including:
• Reduced structural massing resulting in decreased wall-effect when compared with existing
development rights for a duplex
• Increased light and air between units
• Decreased building envelope through self-imposed restrictions resulting in increased open
space/undevelopable area
• Smaller footprint of homes is more compatible with the scale of homes in the vicinity
• Reduced building heights
The Applicant is not requesting any special privilege, variance or zoning beyond a residential
classification containing development rights of two (2) units, unchanged from the current
entitlement. The proposed PUD amendment simply requests a change from attached dwelling
units to detached dwelling units and self-imposes a number of restrictions in doing so.
To conclude, the proposed development scenario is advantageous to adjacent neighbors who
will be impacted by any development of the property. The Applicant has worked with these
neighbors to understand concerns and mitigate potential impacts to the fullest extent possible.
PUD Review Criteria
Pursuant to §7.16.060(e)(4), Review Criteria, AMC, the PZC shall consider the following criteria
when forming the basis of a recommendation:
(i) The PUD addresses a unique situation, confers a substantial benefit to the Town, and/or
incorporates creative site design such that it achieves the purposes of this Development Code
and represents an improvement in quality over what could have been accomplished through
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 3
strict application of the otherwise applicable district or development standards. Such
improvements in quality may include, but are not limited to: improvements in open space
provision and access; environmental protection; tree/vegetation preservation; efficient
provision of streets, roads, and other utilities and services; or increased choice of living and
housing environments.
Staff Response: The stated purposes of §7.04, Development Code, AMC, and §7.16.060, PUD,
AMC, includes statements regarding the implementation of the Comprehensive Plan;
regulating intensity of use; avoiding increased demands on public services and facilities; and
providing for compatibility with the surrounding area, among other statements. The
proposed Lot 21 PUD amendment does not increase demands on public services, and
provides compatible building layouts with the surrounding area. It should be noted that all
other applicable development standards (parking, design standards, access requirements)
would remain intact, or be superseded with stricter standards.
(ii) The PUD rezoning will promote the public health, safety, and general welfare;
Staff Response: Staff finds that the Application better promotes the public health, safety
and welfare over that of the existing development rights for a duplex because the Applicant
is imposing stricter standards than the existing development standards. The inclusion of
single-family structures on the Property is compatible with the adjacent single-family and
duplex residential uses. Furthermore, the application does not propose to change from the
existing residential designation.
(iii) The PUD rezoning is consistent with the Avon Comprehensive Plan, the purposes of this
Development Code, and the eligibility criteria outlined in §7.16.060(b);
Staff Response: The proposed PUD amendment is part of an established PUD, and is
therefore not subject to the eligibility criteria or Public Benefit requirements outlined in
§7.16.060(b). Consistency with the Comprehensive Plan is required and analysis is provided
below.
The Comprehensive Plan includes this property within District 24: Wildridge Residential
District. The planning principals specific to this property include the following:
• Site buildings of varying sizes along the street to maximize sun exposure, protect views, be compatible with existing surrounding development, and break up building bulk.
The majority of the Wildridge District planning principles involve enhancing and promoting
open space connectivity. Approval of this Application would result in better consistency of
building sizes found in the vicinity. The break from a single duplex structure into two smaller
structures has the potential to maximize light and air and decrease overall structural
massing.
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 4
(iv) Facilities and services (including roads and transportation, water, gas, electric, police and
fire protection, and sewage and waste disposal, as applicable) will be available to serve the
subject property while maintaining adequate levels of service to existing development;
Staff Response: This PUD amendment does not change the current development rights to
construct two residential units; therefore the existing services can adequately serve the
property.
(v) Compared to the underlying zoning, the PUD rezoning is not likely to result in significant
adverse impacts upon the natural environment, including air, water, noise, storm water
management, wildlife, and vegetation, or such impacts will be substantially mitigated;
Staff Response: When compared to the existing duplex zoning, the proposed Minor PUD
Amendment will not result in any adverse impacts upon the natural environment, wildlife,
vegetation, or air. Storm water management may be improved with more opportunities for
storm water runoff between the buildings.
(vi) Compared to the underlying zoning, the PUD rezoning is not likely to result in significant
adverse impacts upon other property in the vicinity of the subject tract; and
Staff Response: Approval of the Lot 21 PUD amendment may result in a lesser overall impact
to neighboring properties since the proposed development standards are stricter than the
existing development standards.
(vii) Future uses on the subject tract will be compatible in scale with uses or potential future
uses on other properties in the vicinity of the subject tract.
Staff Response: Single-family-detached residential use is compatible in scale with current
and potential uses on other properties in the vicinity of the Property.
PZC Recommendation
After considering public comments and written public input, the PZC recommended
approval of the Application.
For consideration by Council, the following conditions and findings are applicable:
Conditions:
1. The subdivision plat shall generally conform to the plat in the PUD Amendment application as
presented by the Applicant.
2. The subdivision plat shall designate a maximum building envelope of 4,800 sq.ft. and maximum
footprint limit of 2,500 sq.ft. for proposed Lot 21A and a maximum building envelope of 5,700
sq.ft. and maximum footprint limit of 2,900 sq.ft. for proposed Lot 21B.
3. Decks and at-grade patios shall be contained within the proposed building envelope for each
residence.
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 5
Findings:
1. The Application incorporates creative site design that achieves the purposes of the
Avon Development Code and represents an improvement in quality over the existing
PUD designation by preserving minimum setbacks while allowing the mass of a
potential duplex structure to be broken into two structures, thereby reducing structural
massing and decreasing a wall-effect created by large, linear duplex structures.
2. The Lot 21 Minor PUD Amendment does not increase density, increase the amount of
nonresidential land use or significantly alter any approved building scale and mass of the
development.
3. The Lot 21 Minor PUD Amendment does not change the character of the Wildridge
development and maintains the intent and integrity of the Wildridge PUD.
4. The existing PUD designation for Lot 21 permits a maximum of two residential dwelling
units and the Lot 21 Minor PUD Amendment as compared to the existing PUD
designation also permits a maximum of two residential dwelling units; and therefore is
not likely to result in significant adverse impacts upon other property in the vicinity of
Lot 21.
5. The future development of two detached single family residential dwellings on Lot 21 as
proposed in the Lot 21 Minor PUD Amendment with the proposed restrictions on
maximum building envelopes and maximum building foot prints along with preservation
of existing setbacks and building heights will be compatible in scale with existing and
future uses on other properties in the vicinity of Lot 21.
6. The Lot 21 Minor PUD Amendment promotes the public health, safety and welfare over
that of the existing development rights for a duplex because the Applicant is imposing
stricter standards than the existing development standards.
Recommended Motion:
I move to approve Resolution 2015-17, thereby approving Case #PUD15001, an application for a
Minor PUD Amendment for Lot 21, Block 3, Wildridge Subdivision together with three (3)
conditions and the findings of fact.
Attachments
A: Draft Resolution 2015-17
B: Application Materials
C: Public Comments
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 6
Resolution 2015-17 PUD15001 - Minor PUD Amendment Town Council October 13, 2015 Page 1 of 2
TOWN OF AVON RESOLUTION NO. 2015-17
Series of 2015
A RESOLUTION APPROVING PUD15001, A MINOR PUD AMENDMENT FOR LOT 21, BLOCK 3, WILDRIDGE SUBDIVISION, TOWN OF AVON, STATE OF COLORADO
WHEREAS, a Minor PUD Amendment Application for Lot 21, Block 3, Wildridge
Subdvision, Town of Avon, Colorado (“Application”), was submitted to the Community Development Department of the Town on August 3, 2015 by Dominic Mauriello of Mauriello
Planning Group on behalf of the property owner (“Applicant”); and
WHEREAS, the Application requests to amend the PUD land use designation of Lot 21,
Block 3, Wildridge Subdivision, to allow two (2) single-family-detached structures in place of
the currently entitled one (1) single-family-detached structure or one (1) duplex structure; and
WHEREAS, the Planning and Zoning Commission held a public hearing on September 1,
2015, after posting notice of such Public Hearing in accordance with the requirements of Section
7.16.020(d), Step 4: Notice, Avon Municipal Code, and considered all comments provided; and
WHEREAS, the Planning and Zoning Commission recommended that the Town Council
approve the Application; and
WHEREAS, the Avon Town Council held a public hearing on October 13, 2015, after
posting notice as required by law, and considered all comments, testimony, evidence and staff
report prior to taking action on the Application; and
WHEREAS, the Avon Town Council has evaluated the Application with the review criteria
set forth in §7.16.060(e)(4); and
WHEREAS, the Avon Town Council finds the Application meets the review criteria set
forth in §7.16.060(3)(4), and specifically finds:
1. The Application incorporates creative site design that achieves the purposes of the Avon
Development Code and represents an improvement in quality over the existing PUD
designation by preserving minimum setbacks while allowing the mass of a potential duplex structure to be broken into two structures, thereby reducing structural massing and
decreasing a wall-effect created by large, linear duplex structures.
2. The Lot 21 Minor PUD Amendment does not increase density, increase the amount of
nonresidential land use or significantly alter any approved building scale and mass of the
development.
3. The Lot 21 Minor PUD Amendment does not change the character of the Wildridge
development and maintains the intent and integrity of the Wildridge PUD.
Resolution 2015-17 PUD15001 - Minor PUD Amendment Town Council October 13, 2015 Page 2 of 2
4. The existing PUD designation for Lot 21 permits a maximum of two residential dwelling
units and the Lot 21 Minor PUD Amendment as compared to the existing PUD
designation also permits a maximum of two residential dwelling units; and therefore is
not likely to result in significant adverse impacts upon other property in the vicinity of Lot 21.
5. The future development of two detached single family residential dwellings on Lot 21 as
proposed in the Lot 21 Minor PUD Amendment with the proposed restrictions on
maximum building envelopes and maximum building foot prints along with preservation
of existing setbacks and building heights will be compatible in scale with existing and future uses on other properties in the vicinity of Lot 21.
6. The Lot 21 Minor PUD Amendment promotes the public health, safety and welfare over
that of the existing development rights for a duplex because the Applicant is imposing
stricter standards than the existing development standards.
NOW, THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, that PUD15001, a Minor PUD Application for Lot 21, Block 3, Wildridge
Subdivision, Town of Avon, State of Colorado, is hereby approved to amend the Wildridge
Subdivision and PUD Land Use Summary to designate the permitted use by right on Lot 21 as
two (2) detached single-family residences, which shall be constructed on separate lots (i.e. Lot 21A & 21B) subject to future subdivision approval by the Town, and which approval shall be
subject to the following conditions:
1. The subdivision plat shall generally conform to the plat in the PUD Amendment
application as presented by the Applicant.
2. The subdivision plat shall designate a maximum building envelope of 4,800 sq.ft. and maximum footprint limit of 2,500 sq.ft. for proposed Lot 21A and a maximum building
envelope of 5,700 sq.ft. and maximum footprint limit of 2,900 sq.ft. for proposed Lot
21B.
3. Decks and at-grade patios shall be contained within the proposed building envelope for
each residence.
ADOPTED October 13, 2015.
AVON TOWN COUNCIL
By: _______________________________ Attest: ___________________________ Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
6 0 0 s .f .
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LOT 21A
AREA= .351 ACRES
(15,290.45 S.F.)
LOT 21B
AREA=.537 ACRES
(23,403.27 S.F.)
S I D E Y A R D B U I L D I N G S E T B A C K
S I D E Y A R D B U I L D I N G S E T B A C K
P R O P O S E D P R O P E R T Y L I N E
VIEW
POINT #1
VIEW
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RIDGE
8486'-9"
MAIN LEVEL
8463'9"
UPPER LEVEL
8473'-9"
GARAGE LEVEL
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envelope area = 4800 s.f.
envelope area = 5700 s.f.
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4250 RESIDENCES
Lot 21, Block 3, Wildridge subdivision
4250 Wildridge Road West
LOT SPILT SET
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AREA= .351 ACRES
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LOT 21B
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39
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S I D E Y A R D B U I L D I N G S E T B A C K
P R O P O S E D P R O P E R T Y L I N E
42
VIEW
POINT #1
VIEW
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RIDGE
8486'-9"
MAIN LEVEL
8463'9"
UPPER LEVEL
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8468'-3"
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8468'-7 1/2"
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1 3D View 12
3 3D View from street
4 3D View 11
2 3D View 13
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6 0 0 s .f .
s n o w s t o r a g e
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LOT 21A
AREA= .351 ACRES
(15,290.45 S.F.)
LOT 21B
AREA=.537 ACRES
(23,403.27 S.F.)
S I D E Y A R D B U I L D I N G S E T B A C K
S I D E Y A R D B U I L D I N G S E T B A C K
P R O P O S E D P R O P E R T Y L I N E
VIEW
POINT #1
VIEW
POINT #2
RIDGE
8486'-9"
MAIN LEVEL
8463'9"
UPPER LEVEL
8473'-9"
GARAGE LEVEL
8453'-9"
envelope area = 4800 s.f.
envelope area = 5700 s.f.
97
0
.
3
2
8
.
5
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P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
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42
5
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4250 RESIDENCES
Lot 21, Block 3, Wildridge subdivision
4250 Wildridge Road West
LOT SPILT SET
08-20-15
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/16" = 1'-0"1 Overall Site Plan
EN
V
E
L
O
P
E
S
Originally proposed home
locations prior to relocation based
on neighbor input
UP
8
4
2
8
.
8
8
8
4
2
7
.
1
7
8
4
2
5
.
2
9
8
4
2
3
.
4
0
8
4
2
1
.
5
1
8
4
1
9
.
4
1
8
4
1
7
.
2
2
8
4
1
5
.
0
0
8
4
1
3
.
2
0
+8430-'9
+
8431-'6"
+ 8431-'0"
+ 8432-'0"+ 8434-'0"+ 8436-'0"+ 8438-'0"
+ 8440-'0"
+ 8439-'0"
B
E
L
L
Y
A
C
H
E
R
I
D
G
E
BACHELORGULCH
BEAVER C R E E K M T N E X P R E S S S T A T I O N S
H
I
G
H
E
S
T
S
A
W
A
T
C
H
P
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A
K
H
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S
T
S
A
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A
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A
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S
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A
N
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9
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=
8
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N D P L A I N N o . 5 R E A B E R
(
E
L
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V . = 8 4 6 1 .8 6 ')
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.
=
8
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6
3
.
2 0 ')
W I L D R I D G E R O A D W E S T (5 0 ' R .O .W .)
B
U
I
L
D
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G
S
E
T
B
A
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&
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&
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R A I N A G E
E
A
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E
M
E
N
T
S 6 0 °1 5 '5 3 " E - 1 1 0 .0 0 '
S
1
6
°
0
5
'
1
4
"
W
-
3
6
9
.
2
1
'
N
2
9
°
4
4
'
0
7
"
E
-
6
0
.
0
0
'
8
4
6
4
8
4
6
2
8
4
6
0
8
4
5
8
8
4
5
6
8
4
5
4
8
4
5
2
8
4
5
0
8
4
4
8
8
4
4
6
8
4
4
4
8
4
4
2
8
4
4
0
8
4
3
8
8
4
3
6
8
4
3
4
8
4
3
2
8
4
3
0
8
4
2
8
8
4
2
6
8
4
2
4
8
4
2
2
8
4
2
0
8
4
1
8
8
4
5
0
8 4
3
0
8
4
4
0
8
4
5
0
8
4
6
0
8 4 1 4
8 4 1 6
8 4 1 884208422
8 4 2 4
8 4 2 6
8 4 2 8
7'-6"
7 '-6 "
1 0 '-0 "2 5 '-0 "
10'-0"
1 0 '-0 "
45°
2 0 '-0 " a t 4 % g r a d e
11°
73'-3"
S
S
P
H
P H
UP
NOTE:
1.ALL RETAIN WALLS ARE CONSTRUCTED OF BOULDERS.
4'-0" WALLS OR LESS ARE TO HAVE A 1'-0" LAY BACK. .
2.PROVIDE STAKED STRAW ROLLS AND JUTE MAT AT
DRAINAGE SWALES TO CONTROL EROSION. PROVIDE STRAW
ON STEEPER HILL SIDES TO HOLD REVEGITATION
SEEDING AND SOIL IN PLACE.
4 %
10%
+ 8460'
8456'
garage
en
t
r
y
84
5
4
'
t
e
r
r
a
c
e
8446
8454
8456'
B e a v e r
C r e e k
(b a s e o f C e n t e n n i a l )
New York Range
(highest peak)
8452 +
8%
10%9 %
LOT 21A
AREA= .351 ACRES
(15,290.45 S.F.)
LOT 21B
AREA=.537 ACRES
(23,403.27 S.F.)
84
3
9
'
t
e
r
r
a
c
e
8444
8458'
4'T.O. WALL 8442
B.O. WALL 8438
4'T.O. WALL 8436
B.O. WALL 8432
4'T.O. WALL 8438
B.O. WALL 8434
4'T.O. WALL 8446
B.O. WALL 8442
4'T.O. WALL 8436
B.O. WALL 8432
4'T.O. WALL 8436
B.O. WALL 8432
S I D E Y A R D B U I L D I N G S E T B A C K
S I D E Y A R D B U I L D I N G S E T B A C K
P R O P O S E D P R O P E R T Y L I N E
10' - 0"
10' - 0"
4'T.O. WALL 8446
B.O. WALL 8442
97
0
.
3
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.
5
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.
c
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m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
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/
2
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1
5
1
1
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42
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42
5
0
W
i
l
d
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i
d
g
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R
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a
d
W
e
s
t
A
v
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n
,
C
O
8
1
6
2
0
1/8" = 1'-0"1 0.0 Site Plan
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
41
38
LOT 21A
AREA= .351 ACRES
(15,290.45 S.F.)
LOT 21B
AREA=.537 ACRES
(23,403.27 S.F.)
39
S I D E Y A R D B U I L D I N G S E T B A C K
S I D E Y A R D B U I L D I N G S E T B A C K
P R O P O S E D P R O P E R T Y L I N E
42
VIEW
POINT #1
VIEW
POINT #2
RIDGE
8486'-9"
MAIN LEVEL
8463'9"
UPPER LEVEL
8473'-9"8479'-3" (26'-3")
8468'-3"
(23'-6")
8468'-7 1/2"
(21'-7")
GARAGE LEVEL
8453'-9"
73' - 3 1/16"
29
'
-
0
"
envelope area = 4800 s.f.
envelope area = 5700 s.f.
97
0
.
3
2
8
.
5
1
5
1
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F
F
I
C
E
PO
B
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e
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e
c
t
s
.
c
o
m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
1
9
/
2
0
1
5
2
:
4
1
:
0
6
P
M
A 0 .0
Co
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1 5 0 8
42
5
2
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4
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5
0
R
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s
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s
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t
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1
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3
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S
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v
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s
i
o
n
42
5
0
W
i
l
d
r
i
d
g
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R
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a
d
W
e
s
t
A
v
o
n
,
C
O
8
1
6
2
0
4250 RESIDENCES
Lot 21, Block 3, Wildridge subdivision
4250 Wildridge Road West
LOT SPILT SET
08-20-15
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/16" = 1'-0"1 Overall Site Plan
EN
V
E
L
O
P
E
S
UP
DN
DW
UP
DN
15
'
-
2
1
/
2
"
3'
-
8
1
/
2
"
33
'
-
9
1
/
2
"
15' - 0"15' - 1 1/2"
12
'
-
6
"
8'
-
4
"
12
'
-
6
"
1'
-
0
"
13' - 6"
8'
-
0
"
BEDROOM
N101
BAR
CLOSET
N102
BATH
N103
BEDROOM
N104
FAMILY
N105
ENTRY
N106
2ND LAUNDRY OR
MECH OR
STORAGE
N108 MUD ROOM
N109 GARAGE
N110
COATS
N107
8442' - 0"
8441' - 0"
8441' - 6"
8442' - 0"
PROJECT NORTH
6'
-
0
"
7'
-
1
0
1
/
2
"
8'
-
6
"
8'
-
1
1
1
/
2
"
29
'
-
6
"
6'
-
0
"
2'
-
5
1
/
2
"
5'
-
5
"
15
'
-
4
1
/
2
"
17' - 1"
14' - 1"
7'
-
6
"
23
'
-
6
"
21' - 0"
2' - 0"3' - 6"6' - 0"3' - 6"
6'
-
5
"
3'
-
6
"
2'
-
0
"
6' - 8"6' - 10"
4' - 3"
9' - 4 1/2"
12' - 6"
9x13 rug
His
N201
Her
N202
MASTER BATH
N203
WC
N204
MASTER
BEDROOM
N205
LAUNDRY
N206
POWDER
N208
PANTRY
N207
KITCHEN
N209
DINING
N210
LIVING
N211
6' - 2 3/4"6' - 2 3/4"
8453' - 0"
8452' - 11 1/4"
TOP OF FINISH
8454'-2 1/2"
TOP OF SLAB
8452' - 6"
TOP OF FINISH
8453'-9"
TOP OF SLAB
PROJECT NORTH
64' - 11 1/2"
5
1
/
2
"
12' - 9"5' - 11 1/2"5' - 5 1/2"3' - 5"2' - 5"
13
'
-
6
1
/
2
"
2'
-
5
"
7'
-
6
"
13
'
-
1
0
1
/
2
"
BEDROOM
N301 CLOSET
N302
CLOSET
N303
BATH
N305
STAIR
B
BEDROOM
N304
30' - 11"
23
'
-
5
1
/
2
"
8'
-
8
"
14
'
-
9
1
/
2
"
15' - 0"15' - 0"
5'
-
9
"
8463' - 0"
PROJECT NORTH
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
6
:
2
9
P
M
F l o o r P l a n s
U n n a m e d
1 5 0 8
42
5
2
R
e
s
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d
e
n
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e
s
Lo
t
s
p
l
i
t
s
e
t
0 8 .2 0 .1 5
Cu
s
t
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m
S
i
n
g
l
e
F
a
m
i
l
y
H
o
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s
Lo
t
2
1
,
B
l
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c
k
3
,
W
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n
42
5
0
W
i
l
d
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d
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e
R
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a
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W
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A
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,
C
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8
1
6
2
0
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
3/16" = 1'-0"1 N1.0 Lower Level -
3/16" = 1'-0"2 N2.0 Main Level-
3/16" = 1'-0"3 N3.0 Upper Level -
8479' - 3"
8468' - 3"
8470' - 7 1/2"
8468' - 10 1/2"
8468' - 7 1/2"
8452'
8454
8454
8456
8458
NAT GRADE =8451'-6"
NEW GRADE =8444'-9"
RIDGE ELEV
RIDGE HT.=23'-6"
ABOVE NEW GRADE
NAT GRADE =8454'-0"
RIDGE ELEV
RIDGE HT.=26'-3"
NAT GRADE =8449'-0"
NEW GRADE =8441'-0"
RIDGE ELEV
RIDGE HT.=27'-10 1/2"
ABOVE NEW GRADE
NAT GRADE =8447'-0"
RIDGE ELEV
RIDGE HT.=21'-7 1/2"
8454
8456
8452
8450
NAT GRADE =8453'-9"
NEW GRADE =8453-0"
RIDGE ELEV
RIDGE HT.=17'-7 1/2"
ABOVE NEW GRADE
NAT GRADE =8453'-9"
RIDGE ELEV
RIDGE HT.=25'-6"
PROJECT NORTH
6"
/
1
2
"
6"
/
1
2
"
6"
/
1
2
"
6"
/
1
2
"
6"
/
1
2
"
3"
/
1
2
"
6" / 12"6" / 12"
6"
/
1
2
"
6" / 12"6" / 12"
4"
/
1
2
"
4" / 12"4" / 12"
4"
/
1
2
"
8479' - 3"
97
0
.
3
2
8
.
5
1
5
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1
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w
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e
c
t
s
.
c
o
m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
5
:
4
7
P
M
A 2 .4 N
Ro
o
f
P
l
a
n
1 5 0 8
42
5
2
R
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s
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s
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s
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S
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F
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H
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s
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2
1
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B
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c
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3
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v
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s
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42
5
0
W
i
l
d
r
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d
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R
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a
d
W
e
s
t
A
v
o
n
,
C
O
8
1
6
2
0
3/16" = 1'-0"1 04 Roof Plan
GENERAL NOTES:
1 All ridges are to receive a continuous roll-vent type product for attic space ventilation
2 Gutters at eaves where shown on the roof plan. All gutter downspouts are to be collected into a
solid pipe underdrain system and day lighted..
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
E X I S T I NG GR A D E
N1.0 Lower Level
8442' - 0"
N2.0 Main Level
8453' - 0"
N3.0 Upper Level
8463' - 0"
Hanks UL
8472' - 9"
N1.0 Lower Level
8442' - 0"
N2.0 Main Level
8453' - 0"
N3.0 Upper Level
8463' - 0"
8479' - 3"
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
6
:
0
7
P
M
A 3 .1
E x t e r i o r E l e v a t i o n s
1 5 0 8
42
5
2
R
e
s
i
d
e
n
c
e
s
Lo
t
s
p
l
i
t
s
e
t
0 8 .2 0 .1 5
Cu
s
t
o
m
S
i
n
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F
a
m
i
l
y
H
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e
s
Lo
t
2
1
,
B
l
o
c
k
3
,
W
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r
i
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e
S
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b
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v
i
s
i
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42
5
0
W
i
l
d
r
i
d
g
e
R
o
a
d
W
e
s
t
A
v
o
n
,
C
O
8
1
6
2
0
1/4" = 1'-0"3 South Elevation
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/4" = 1'-0"1 West Elevation
2 3D View 1
4 3D View 3
EXISTING GRADE
N2.0 Main Level
8453' - 0"
N3.0 Upper Level
8463' - 0"
10
'
-
0
"
8468' - 3"
8460' - 5 1/2"
N1.0 Lower Level
8442' - 0"
N2.0 Main Level
8453' - 0"
N3.0 Upper Level
8463' - 0"
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
6
:
2
9
P
M
A 3 .2
E x t e r i o r E l e v a t i o n s a n d S e c t i o n s
1 5 0 8
42
5
2
R
e
s
i
d
e
n
c
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s
Lo
t
s
p
l
i
t
s
e
t
0 8 .2 0 .1 5
Cu
s
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m
S
i
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F
a
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H
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s
Lo
t
2
1
,
B
l
o
c
k
3
,
W
i
l
d
r
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S
u
b
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v
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s
i
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n
42
5
0
W
i
l
d
r
i
d
g
e
R
o
a
d
W
e
s
t
A
v
o
n
,
C
O
8
1
6
2
0
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/4" = 1'-0"1 East Elevation
1/4" = 1'-0"2 North Elevation-
3 3D View 2
5 3D View 4
6 3D View 7
UP
DW
DN
-
---
l
i
g
h
t
w
e
l
l
B
eaverCreek
(base of C
entennial)
New York Range
(highest peak)
4'
-
0
"
20
'
-
5
1
/
2
"
17' - 10 1/2"
25
'
-
0
"
8'
-
5
1
/
2
"
18
'
-
4
1
/
2
"
23' - 0"6' - 6 1/2"10' - 6"
13' - 0"5' - 11"2' - 4"5' - 9"18' - 4"17' - 8 1/2"
stone wall
15
'
-
6
"
8'
-
0
"
25
'
-
0
"
GARAGE
101
MECH
102
MUD ROOM
103
ENTRY
105
RESIDENTS
COATS
104
LIVING ROOM
106
DINING
107
KITCHEN
108
LAUNDRY
109
POWDER
110
OFFICE
112
CLOSET
113
COAT CLOSET
114
7'
-
0
"
12
'
-
0
"
6'
-
0
"
63' - 6"
micro
52
'
-
6
"
17' - 10 1/2"
18
'
-
4
1
/
2
"
3'
-
3
"
PANTRY
111
6'
-
5
"
5
1
/
2
"
3'
-
9
1
/
2
"
3' - 1 1/2"4' - 8"
3'
-
5
1
/
2
"
7' - 9 1/2"
8'
-
9
1
/
2
"
8439' - 0"
2' - 5 7/8"
38
natural 36
proposed grade at 38'-6"
39
PROJECT NORTH
-
---
15
'
-
6
"
14
'
-
5
1
/
2
"
13
'
-
0
1
/
2
"
5'
-
6
"
12' - 6"16' - 6 1/2"
14
'
-
6
"
10
'
-
2
1
/
2
"
3' - 8 1/2"5' - 0"2' - 0"
4' - 9 1/2"5' - 5 1/2"5' - 3 1/2"4' - 3 1/2"
6'
-
7
"
13
'
-
4
"
19
'
-
0
"
14
'
-
0
"
15
'
-
6
"
15' - 0"17' - 6"5' - 8"13' - 4"
51' - 6"
19' - 0"
12
'
-
7
1
/
2
"
15
'
-
5
1
/
2
"
4'
-
6
"
3'
-
6
1
/
2
"
15
'
-
6
"
BATH
201
BEDROOM #2
202
CLOSET
203
MASTER BATH
204
WC
205
MASTER
BEDROOM #1
206
CLOSET
207
CLOSET
208LINEN
209
HALL
210
BATH
211
CLOSET
212
BEDROOM #3
213
FAMILY
214
BATH
215
BEDROOM #4
216
CLOSET
217
5'
-
6
"
2'
-
7
1
/
2
"
5'
-
6
"
PROJECT NORTH
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
8
:
5
9
P
M
F l o o r P l a n s
U n n a m e d
1 5 0 8
42
5
0
R
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s
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42
5
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W
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R
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C
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8
1
6
2
0
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
3/16" = 1'-0"1 1.0 Lower Level-
3/16" = 1'-0"2 2.0 Main Level-
-
---
3" / 12"
8"
/
1
2
"
4"
/
1
2
"
4"
/
1
2
"
4"
/
1
2
"
4"
/
1
2
"
4" / 12"
4"
/
1
2
"
8"
/
1
2
"
8446
NAT GRADE =8444'-0"
NEW GRADE =8439'-0"
RIDGE
RIDGE HT =14'-9"
8448
8444
8 4 4 8
8446
8444
8442
8440
8439
8453' - 9"
NAT GRADE =8444'-9"
RIDGE
RIDGE HT =20'-6"
8465' - 3"
8466' - 10"
NAT GRADE =8447-6"
NEW GRADE =8449'-0"
RIDGE
RIDGE HT =19'-4"
NAT GRADE =8435'-3"
NEW GRADE =8438'-0"
RIDGE
RIDGE HT =32'-4 3/4"8 4 3 6 84 3 4
8 4 3 4
8434
8436
8438
8440
84 3 6
8438
8440
8 4 42
8 4 44
NAT GRADE =8437'-11"
NEW GRADE =8438'-0"
RIDGE
RIDGE HT =29'-8 3/4"NAT GRADE =8433'-6"
NEW GRADE =8434'-6"
EAVE
EAVE HT =28'-3"
NAT GRADE =8432'-0"
NEW GRADE =8434'-0"
EAVE
EAVE HT =27'-8 1/4"
8466' - 10"
NAT GRADE =8436'-3"
RIDGE
RIDGE HT =30'-7"
NAT GRADE =8443-1"
NEW GRADE =8439'-0"
RIDGE
RIDGE HT =26'-3"8465' - 3"
NAT GRADE =8438-0"
NEW GRADE =8439'-0"
RIDGE
RIDGE HT =16'-10"8454' - 10"
PROJECT NORTHh
97
0
.
3
2
8
.
5
1
5
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c
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c
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P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
8
:
3
7
P
M
A 2 .4 S
Ro
o
f
P
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a
n
1 5 0 8
42
5
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F
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2
1
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c
k
3
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W
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S
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v
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42
5
0
W
i
l
d
r
i
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g
e
R
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a
d
W
e
s
t
A
v
o
n
,
C
O
8
1
6
2
0
3/16" = 1'-0"1 04 Roof Plan
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
ASPHALT SHINGLES ON W.P.
MEMBRANE ON 5/8" ROOF
SHEATHING ON PRE-
ENGINEERED SCISSOR TRUSSES
ALUM. CLAD WINDOWS WITH
WOOD TRIM SURROUND
CEMENT STUCCO SYSTEM ON
THERMAL AND AIR INFLITRATION
BARRIER ON SHEATHING ON 2x6
WOOD STUDS
2x12 SHIP LAPPED HORIZONTAL SIDING ON
THERMAL AND AIR INFLITRATION BARRIER
ON SHEATHING ON 2x6 WOOD STUDS
2x12 TIMBER BELLY BAND
8446' - 0"
EXISTING GRADE
8448' - 0"
1.0 Lower Floor
8439' - 0"
2.0 Main Level
8450' - 0"
3.0 Top Plate
8459' - 0"
E X IST IN G GRAD E
8433' - 0 1/4"
8446' - 0"
1.0 Lower Floor
8439' - 0"
2.0 Main Level
8450' - 0"
3.0 Top Plate
8459' - 0"
9'
-
0
"
11
'
-
0
"
8448' - 0"
8435' - 0"
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
8
:
4
7
P
M
A 3 .1
E x t e r i o r E l e v a t i o n s
1 5 0 8
42
5
0
R
e
s
i
d
e
n
c
e
Lo
t
S
p
l
i
t
S
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0 8 .2 0 .1 5
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S
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F
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H
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2
1
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3
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d
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42
5
0
W
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R
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a
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W
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t
A
v
o
n
,
C
O
8
1
6
2
0
1/4" = 1'-0"2 East Elevation
1/4" = 1'-0"3 South.Elevation
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/4" = 1'-0"1 North. Elevation
1.0 Lower Floor
8439' - 0"
2.0 Main Level
8450' - 0"
EXISTING GRADE
9 7 0 .3 2 8 .5 1 5 1 O F F I C E
P O B o x 1 5 8 7 , E a g l e , C O 8 1 6 3 1
w w w .m a r t i n m a n l e y a r c h i t e c t s .c o m
P r o j e c t n u m b e r
D a t e
R E V I S I O N S
8/
2
0
/
2
0
1
5
1
2
:
4
8
:
5
7
P
M
A 3 .2
E x t e r i o r E l e v a t i o n s a n d S e c t i o n s
1 5 0 8
42
5
0
R
e
s
i
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n
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Lo
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S
p
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S
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F
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2
1
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B
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3
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s
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42
5
0
W
i
l
d
r
i
d
g
e
R
o
a
d
W
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s
t
A
v
o
n
,
C
O
8
1
6
2
0
No
.
D
e
s
c
r
i
p
t
i
o
n
D
a
t
e
1/4" = 1'-0"1 West. Elevation
5 3D View 4
2 3D View 1
3 3D View 2
4 3D View 3
finished grade at builing finished grade at builing
Submitted:
July 30, 2015
Rev. August 24, 2015
PUD Amendment
4250 Wildridge Road West
Lot 21, Block 3, Wildridge Subdivision
4250 Residences
A. INTRODUCTION
The applicant, Mountain C.I. Holdings LTD, represented by Mauriello Planning
Group and Martin Manley Architects, is requesting a Minor PUD Amendment for
4250 Wildridge Road West / Lot 21, Block 3, Wildridge Subdivision. The Wildridge
PUD currently in effect identifies Lot 21 as a two unit lot, allowing for a total of
two dwelling units in the form of a duplex on the property. The applicant is
requesting the Town of Avon allow for two single family dwelling units on the
property, maintaining the existing density allowed by the Wildridge PUD.
Because the lot is located within the Wildridge PUD, a minor amendment to the
PUD is required. The lot is proposed to be platted to create two, single-family
lots, 4250 (21B - south lot) and 4252 (21A - north lot) Wildridge Road West, by a
future application should the PUD Amendment be approved. Lot 21A is
proposed at 0.351 acres / 15,290 sq. ft. and Lot 21B is proposed at 0.537 acres /
23,403 sq. ft.
The property is a total of 0.89 acres / 38,768 sq. ft. The lot is affected by
substantial street frontage. In fact, approximately 380 linear ft. (44%) of this lot
fronts on Wildridge Road West. The lot is a relatively narrow and long, 3-sided lot,
unusual in its north-south orientation. Allowing for two single family units creates
a unique opportunity to design dwelling units which, while still impacted by the
road frontage, can allow for privacy and minimize the effects of the road,
respond better to the topography, and allow for better views from and through
the homes. Development is proposed primarily on the flatter portions of the lot.
The homes are stepped down, working with the natural grade. The applicant is
proposing additional limitations to further restrict development of this site,
making development here more sympathetic to neighborhood and the original
design philosophy of the developer including the following:
Height Limitation: The current height limitation is 35 ft. The applicant is
proposing a maximum height limitation of 33 ft. for Lot 21B and 30 ft. for
Lot 21A.
Building Envelopes: Beyond setbacks, there are no building envelopes
established for this site. The applicant is proposing to plat building
envelopes, limiting buildings to within these envelopes. Lot 21A has a
proposed envelope area of 4,800 sq. ft., and Lot 21B has an envelope
area proposed at 5,700 sq. ft. The applicant had originally proposed a
“No-Build Zone” of 11,000 sq. ft. However, following meetings with
neighbors and with staff, the applicant modified the submittal to provide
the more restrictive building envelopes, which create clarity for neighbors
as to where all current and future development can occur.
Footprint Limitation: There is no footprint limitation currently for the site. In
addition to the proposed building envelopes, the applicant is proposing a
footprint limitation of 2,900 sq. ft. (12%) on Lot 21B and 2,500 sq. ft. (16%)
on Lot 21A for a overall building footprint of 5,400 sq. ft. or 13.9% of the
entire property.
Livable Area Limitation: There is no limitation currently on the site for
livable area. The applicant is proposing a limit of 3,900 sq. ft. for both lots.
Garages for each lot are proposed to be limited to 900 sq. ft.
These limitations provide a benefit to the neighborhood by ensuring that
development on this lot will be significantly less that what could be developed
under current regulations. It eliminates the future opportunity to construct a
coast-to-coast duplex, which is common in this area of Wildridge. It allows for a
greater separation between the buildings, increasing opportunities for
landscaping, improved privacy for owners, open space, better light and air,
and reduced appearance of bulk and mass.
To address the concerns of staff and of the adjacent property to the north, the
applicant shifted the building footprint of Lot 21A to the south and west,
creating additional space between the homes and maintaining his views to the
south. The first proposal provided approximately 63 ft. of separation between
the Hanks Residence and the proposed home on Lot 21A. The revised plan
provides approximately 73 ft. between the homes and move the home a few
feet to the west to further enhance the Hanks views. The south views of the New
York Range from the Hanks residence, though a design consideration not
regulated by the Town, is largely across the properties to the east of the subject
property. Change to the siting of homes also helped to minimized the driveway
area.
Below is a conceptual design of the lot and building layout, and includes the
previous building footprints to illustrate the shifting of the buildings in response to
staff and neighbor concerns:
B. BACKGROUND
The Town of Avon was incorporated in 1978 and Benchmark Properties created
the Wildridge and Wildwood Subdivisions shortly thereafter. The Wildridge
Subdivision was subsequently completely replatted in 1981. Lot 21 was platted
as 0.89 acres / 38,768 sq. ft. as indicated on a portion of the 1981 plat provided
below:
The Wildridge Covenants, approved and recorded during the original
development of the subdivision, provide further direction for densities and
building types within Wildridge. In addition, the Covenants reference Design
Guidelines for Wildridge, providing guidance for building siting, architectural
design, materials, landscaping, parking, etc.
C. ZONING ANALYSIS
Development
Standard
Existing Proposed
Lot Size:0.89 acres / 38,768 sq. ft.Lot 21A - 0.351 acres / 15,290 sq. ft. Lot 21B - 0.537 acres / 23,403 sq. ft.
Density:2 units (in duplex format)2 units (in single family format)
Setbacks:Front - 25 ft.
Side - 10 ft.
Rear - 10 ft.
Building Envelopes Established
Front - 25 ft.
Side - 10 ft.
Side - 10 ft. (internal between units)
Rear - 10 ft.
Height:35 ft.Lot 21A - 30 ft.
Lot 21B - 33 ft.
Footprint:No limitation Lot 21A - 2,500 sq. ft. / 16%
Lot 21B - 2,900 sq. ft. / 12%
Total: 5,400 sq. ft. / 13%
Building
Envelopes:
No building envelopes
established
Building Envelopes Established
Lot 21A - 4,800 sq. ft.
Lot 21B - 5,700 sq. ft.
Livable Floor Area:No limitation Lot 21A - 3,900 sq. ft.
Lot 21B - 3,900 sq. ft.
Total - 7,800 sq. ft.
Garage Area:No limitation Lot 21A - 900 sq. ft.
Lot 21B - 900 sq. ft.
Total - 1,800 sq. ft.
D. CRITERIA FOR REVIEW
Section 7.16.060.4 establishes the criteria for review of a PUD amendment.
Section 7.16.060.4 states:
Review Criteria. The PZC and Town Council shall consider the following
criteria as the basis for a recommendation or decision to rezone a
property to PUD Overlay, and approve a preliminary PUD plan, or process
a PUD amendment:
(i)The PUD addresses a unique situation, confers a substantial benefit to the
Town, and/or incorporates creative site design such that it achieves the
purposes of this Development Code and represents an improvement in
quality over what could have been accomplished through strict application
of the otherwise applicable district or development standards. Such
improvements in quality may include, but are not limited to: improvements in
open space provision and access; environmental protection; tree/vegetation
preservation; efficient provision of streets, roads, and other utilities and
services; or increased choice of living and housing environments.
Applicant Response: The proposed amendment to the Wildridge PUD to
allow for two single family homes allows for a creative site design that is an
improvement over the existing duplex development scenario. Allowing for
two single family units allows for a design where the impacts of the road on
the property can be minimized. It allows for a greater separation between
the buildings, increasing opportunities for landscaping and green space and
reduced appearance of bulk and mass. Furthermore, the additional
restrictions proposed by the applicant on height, building envelopes, building
footprint, and livable area provide a substantial benefit to the neighborhood.
The proposed siting of homes as proposed is consistent with the
recommendations found in the original design guidelines. The homes will
each be benched into the hillside to conform to the slope rather than having
significant cuts creating flat yard areas behind the homes. The proposed
homes will have little exposed foundation. The proposed roof lines run with
the slope of the land. Buildings are being articulated in response to slope to
reduce building scale and create spatial variety. The buildings are being
oriented with solar access and views to the south. Finally, the separation of
the units and the limitations placed on the floor area provides for increased
choice of living opportunities. More than a third of the development in
Wildridge is multiple family including Wildwood which is part of the Wildridge
subdivision. One of the least available housing formats in all of Avon is single-
family and this application addresses this showing choice while also limiting
the floor area in perpetuity.
(ii)The PUD rezoning will promote the public health, safety, and general welfare;
Applicant Response: The applicant is proposing two units in a single-family
format, while the current regulations would require the two units in a duplex
format. Because there is no increase in the number of proposed dwelling
units, there is no increase in the estimated number of vehicular trips
generated by the units. In addition, the applicant is proposing only one curb
cut, which has been located as far north as possible and furthest from the
curve of Wildridge Road West. This location is the safest location for the
driveway as it provides maximum visibility. It is located at the highest point of
the property along the roadway, minimizing the site disturbance and
retaining walls necessary to access the property, and all retaining walls are
shown at a maximum of 4 ft., well below the maximum permitted. The total
driveway pavement area is approximately 3,350 sq. ft. or only 8.6% of the
total lot area. The driveway meets all of the Town’s standards and is 4% for
the first 20 ft., transitions to 10%, and flattens at the garages. The driveway
has been designed with adequate turning area so that backing out onto
Wildridge Road West will not occur. The original Wildridge design guidelines
envisioned cars backing out of driveways into the street. The design
guidelines missed the mark in tis regard as backing into Wildridge Road
would generate significant safety concerns for all that travel this roadway.
The homes have been sited with sensitivity to views and openness of the
neighbors. From the neighbors uphill and to the east, there is more than 100
ft. of separation from the proposed homes. The nearest neighbor at 4266
Wildridge Road is approximately 73 ft. from the northernmost home
proposed. The proposed separation of the proposed structures are
consistent with the neighborhood and would be no different in a duplex
format. The following graphic provides the proposed and existing distances
between homes on surrounding properties:
As indicated in this analysis, the proposal promotes the public health, safety,
and general welfare.
(iii)The PUD rezoning is consistent with the Avon Comprehensive Plan, the
purposes of this Development Code, and the eligibility criteria outlined in
§7.16.060(b);
Applicant Response: The Avon Land Use Map indicates the property as
Residential - Low Density as indicated on the map below:
The Comprehensive Plan defines “Residential-Lot Density” as follows:
Areas designated for residential low density are intended to provide sites for
single-family, duplex, and multi-family dwellings at a density no greater than 7.5
dwelling units per acre.
The proposal complies with the density as recommended by the
Comprehensive Plan. The purpose of the Development Code is provided in
Section 7.04.030 Purposes of the Avon Development Code:
The Development Code is intended to promote and achieve the following goals
and purposes for the Avon community, including the residents, property owners,
business owners and visitors:
(a) Divide the Town into zones, restricting and requiring therein the location,
erection, construction, reconstruction, alteration and use of buildings, structures
and land for trade, industry, residence and other specified uses; regulate the
intensity of the use of lot areas; regulate and determine the area of open
spaces surrounding such buildings; establish building lines and locations of
buildings designed for specified industrial, commercial, residential and other
uses within such areas; establish standards to which buildings or structures shall
conform; establish standards for use of areas adjoining such buildings or
structures;
(b) Implement the goals and policies of the Avon Comprehensive Plan and
other applicable planning documents of the Town;
(c) Comply with the purposes stated in state and federal regulations which
authorize the regulations in this Development Code;
(d) Avoid undue traffic congestion and degradation of the level of service
provided by streets and roadways, promote effective and economical mass
transportation and enhance effective, attractive and economical pedestrian
opportunities;
(e) Promote adequate light, air, landscaping and open space and avoid
undue concentration or sprawl of population;
(f) Provide a planned and orderly use of land, protection of the environment
and preservation of viability, all to conserve the value of the investments of the
people of the Avon community and encourage a high quality of life and the
most appropriate use of land throughout the municipality;
(g) Prevent the inefficient use of land; avoid increased demands on public
services and facilities which exceed capacity or degrade the level of service
for existing residents; provide for phased development of government services
and facilities which maximizes efficiency and optimizes costs to taxpayers and
users; and promote sufficient, economical and high-quality provision of all
public services and public facilities, including but not limited to water, sewage,
schools, libraries, police, parks, recreation, open space and medical facilities;
(h) Minimize the risk of damage and injury to people, structures and public
infrastructure created by wild fire, avalanche, unstable slopes, rock fall,
mudslides, flood danger and other natural hazards;
(i) Achieve or exceed federal clean air standards;
(j) Sustain water sources by maintaining the natural watershed, preventing
accelerated erosion, reducing runoff and consequent sedimentation,
eliminating pollutants introduced directly into streams and enhancing public
access to recreational water sources;
(k) Maintain the natural scenic beauty of the Eagle River Valley in order to
preserve areas of historical and archaeological importance, provide for
adequate open spaces, preserve scenic views, provide recreational
opportunities, sustain the tourist-based economy and preserve property values;
(l) Promote architectural design which is compatible, functional, practical and
complimentary to Avon's sub-alpine environment;
(m) Achieve innovation and advancement in design of the built environment
to improve efficiency, reduce energy consumption, reduce emission of
pollutants, reduce consumption of non-renewable natural resources and attain
sustainability;
(n) Achieve a diverse range of attainable housing which meets the housing
needs created by jobs in the Town, provides a range of housing types and
price points to serve a complete range of life stages and promotes a
balanced, diverse and stable full time residential community which is balanced
with the visitor economy;
(o) Promote quality real estate investments which conserve property values by
disclosing risks, taxes and fees; by incorporating practical and comprehensible
legal arrangements; and by promoting accuracy in investment expectations;
and
(p)Promote the health, safety and welfare of the Avon community.
As demonstrated within this document, the proposal is consistent with and in
substantial compliance with the purpose of the Development Code by not
increasing the number of dwelling units.
The eligibility criteria for a PUD are outlined in Section 7.16.060(b) and state
the following:
(1) Property Eligible. All properties within the Town of Avon are eligible to apply
for PUD approval.
(2) Consistency with Comprehensive Plan. The proposed development shall be
consistent with the Avon Comprehensive Plan.
(3) Consistent with PUD Intent. The proposed development shall be consistent
with the intent and spirit of the PUD purpose statement in §7.16.060(a).
(4) Compatibility with Existing Uses. The proposed development shall not impede
the continued use or development of surrounding properties for uses that are
permitted in the Development Code or planned for in the Avon Comprehensive
Plan.
(5) Public Benefit. A recognizable and material benefit will be realized by both
the future residents and the Town as a whole through the establishment of a
PUD, where such benefit would otherwise be infeasible or unlikely.
(6) Preservation of Site Features. Long-term conservation of natural, historical,
architectural, or other significant features or open space will be achieved, where
such features would otherwise be destroyed or degraded by development as
permitted by the underlying zoning district.
(7) Sufficient Land Area for Proposed Uses. Sufficient land area has been
provided to comply with all applicable regulations of the Development Code, to
adequately serve the needs of all permitted uses in the PUD projects, and to
ensure compatibility between uses and the surrounding neighborhood.
As demonstrated within this document, the proposal is consistent with the
eligibility criteria for a PUD. The proposal is consistent with the Avon
Comprehensive Plan and compatible with existing uses, which are of a similar
density as the proposal.
(iv)Facilities and services (including roads and transportation, water, gas,
electric, police and fire protection, and sewage and waste disposal, as
applicable) will be available to serve the subject property while maintaining
adequate levels of service to existing development;
Applicant Response: The applicant is proposing the same number of units as
currently allowed by the Town of Avon, and as a result, all facilities and
services are available and adequate to serve the development. There is no
increase in demand as a result of the proposal, and therefore the proposal
maintains adequate levels of service to existing development.
(v)Compared to the underlying zoning, the PUD rezoning is not likely to result in
significant adverse impacts upon the natural environment, including air,
water, noise, storm water management, wildlife, and vegetation, or such
impacts will be substantially mitigated;
Applicant Response: The proposal will have beneficial impacts on wildlife
and vegetation as a result of the proposed building envelopes, limiting
development to these specific areas. The remaining area will remain
generally in its natural state, creating opportunities for wildlife and
vegetation. The proposal is entirely located within a previously platted
subdivision, with no increase in the allowable density, and as a result will not
have any additional adverse impacts on the above-referenced criteria.
(vi)Compared to the underlying zoning, the PUD rezoning is not likely to result in
significant adverse impacts upon other property in the vicinity of the subject
tract; and
Applicant Response: As there is no increase in allowable density for the
properties, there is no increase to impacts upon other property in the vicinity.
The proposal is consistent with the allowable density for surrounding
properties and will be smaller in scale than many of the existing homes in the
neighborhood. The following photos provide some idea of the character
and size (from Eagle County Assessors) of the existing homes in the vicinity:
(vii)Future uses on the subject tract will be compatible in scale with uses or
potential future uses on other properties in the vicinity of the subject tract.
Applicant Response: The Wildridge neighborhood is developed with a mix of
single-family homes, duplexes, and multiple family dwellings. The majority of
the lots in the neighborhood are allowed a minimum of two dwelling units
(534 units or 267 lots out of the 849 units originally proposed). Homes in the
vicinity vary greatly in size, with some small single-family residences under
3,000 sq. ft., to larger duplexes with a total over 8,000 sq. ft., as indicated in
the analysis above. The closest dwelling until to this property has a floor area
of 3,920 sq. ft. As a neighborhood that has developed slowly over the past 35
years, architectural style and unit size have changed as a reflection of trends
over that same period. The demands for floor area in the 1980s and what is
deemed more acceptable today are significantly different.
Many of the duplexes built over the last two decades in Wildridge departed
from the general design principles that this application promotes:
Structures that conform to the natural landform, stepping with grade, and
roof sloping in the direction of the grades (steep slopes);
Articulated building massing, with small building forms to create a more
additive appearance; and
Building materials (stucco, wood, stone) and colors (natural earth tones)
that blend with the natural landscape.
The character of the architecture for the proposed units will also be
compatible with the neighborhood. The proposed homes have been sited
to be responsive to the site, stepping with the natural grade and stepping
down on the front and sides to anchor the buildings to the ground. The lower
levels of each home is tucked into the slope, allowing the buildings to do the
retaining and reducing the scale of the uphill side. The buildings are broken
into small forms to create additive architecture. Building massing is consistent
with the neighborhood and both units are below the maximum height
limitation. The proposed building materials are stone, wood siding, and
stucco, materials that are prevalent throughout Wildridge and consistent with
the design guidelines. The conceptual design for the project is provided
below, though it is important to note that these have yet to go through the
Design Review process:
E. PREVIOUS APPLICATIONS BY MAURIELLO PLANNING GROUP
Mauriello Planning Group has processed several similar applications which have
allowed for single family homes where duplexes were previously allowed. In all
cases, the applications have resulted in limitations on development that are
responsive to the topography, bulk and mass, and considerate of neighboring
uses. In just about every case, the neighbors were ultimately supportive of the
proposals.
Wildridge Point
Two duplex lots converted to three single-family lots
Building footprint limited on Lot 2 to 3,000 sq. ft. or 12% of the lot area
Building footprint limited on Lot 3 to 2,500 sq. ft. or 7% of the lot area
5151 Longsun Lane
Duplex divided into two single family homes
4290 Wildridge Road West
Duplex divided into two single family homes
Footprints limited to 2,400 sq. ft. on each lot
4010 Wildridge Road West (Gasperlin Residences)
Duplex divided into two single family homes
Building footprint limited to 2,900 sq. ft. for each lot
Livable area limited to 4,000 sq. ft. for each lot
F. CONCLUSIONS
The applicant has shown that this lot can be developed with two single-family
homes in a manner that is consistent with the Town’s review criteria and
comprehensive plan policies. Further, this applicant has provided additional
restrictions and benefits that will ensure that future homes developed on the
subject properties will be respectful of topography and sympathetic to the
neighborhood. The site planning for these two lots is a significant improvement
over that of a duplex structure on this property even with dwelling units of the
same or similar size. We have responded to neighbor concerns by shifting the
buildings to the south.
We hope you will agree that this proposal, considered independently from other
similar proposals on other properties, meets the review criteria and is an
enhancement over the existing zoning restrictions on the property.
G. ADJACENT ADDRESSES (within 300 Feet)
DUNN, KENNETH E. & DEBRA L.
7902 CORINTH DR
CORPUS CHRISTI, TX 78413-6031
MOUNTAIN PROPERTIES WILDRIDGE LLC
9341 TUSCAN CT
LINCOLN, NE 68520-1457
ARBUTHNOT, SUSAN M. - ETAL
231 MAGNOLIA ST
DENVER, CO 80220-6009
WOLK, LAWRENCE
5724 NOME ST
ENGLEWOOD, CO 80111-4101
WATSON, AMY B.
PO BOX 7403
AVON, CO 81620-7403
ROEBKE, MARK J. & SALLY J.
PO BOX 2939
AVON, CO 81620-2900
MARSH, JOHN R. & KYLA V.
PO BOX 6565
AVON, CO 81620-6565
VULPE, RUDOLPH C. & KIM L.
PO BOX 7341
AVON, CO 81620-7341
MCMAHAN, DONALD J. - LAWRENCE, MARY
HARREL
PO BOX 1940
AVON, CO 81620-1940
WALLIS, TODD E. & CYNTHIA Z.
PO BOX 5750
VAIL, CO 81658-5750
IVY, MATT & JANE
1984 BUFFEHR CREEK RD
VAIL, CO 81657-4916
SCHORR-RATZLAFF TRUST
10 S QUEBEC WAY
DENVER, CO 80230-6823
LINDSAY REALTY PARTNERS LLC
300 CHURCHILL CT
WOODSTOCK, GA 30188-6824
NEEDHAM, JOHN DANIEL
250 KRAMERIA ST
DENVER, CO 80220-5991
HANKS, CLYDE A. & NATALIA KRAWEE
PO BOX 9396
AVON, CO 81620-9303
SUSMILCH, GLEN - KRINGS, ELLEN M.
PO BOX 64
VAIL, CO 81658-0064
SCHMIEDT, TRACEY L.
PO BOX 3358
AVON, CO 81620-3358
WANTY, THOMAS C. & MARY ELLEN
24 LYNDHURST RD
LONDON NW35NX
UNITED KINGDOM
4570 FLAT POINT LLC
In Care Of Name ASHLEY REYNOLDS
PO BOX 516
AVON, CO 81620-0516
DREISBACH, SUSAN L.
4 SILVER FOX DR
GREENWOOD VILLAGE, CO 80121-2126
4560 FLAT POINT LLC
PO BOX 2882
EDWARDS, CO 81632-2882
KOWALSKI, ADAM EDGAR
PO BOX 1233
VAIL, CO 81658-1233
HOFFMANN-EWING, NICOLE E.
PO BOX 65
VAIL, CO 81658-0065
HOFFMANN, MARGUERITE
PO BOX 1886
VAIL, CO 81658-1886
MORRONE, DOMINIQUE A. - GARCIA,
ANTONIO A.
PO BOX 7351
AVON, CO 81620-7351
GREISDORF, MARCIE - GLOWACKI, MARTIN
1301 TROWBRIDGE RD
BLOOMFIELD HILLS, MI 48304-2948
CARRELL, DONALD J. - KUNTZ, BILLIE SUE
PO BOX 3738
AVON, CO 81620-3738
MARKS, MARJORIE J.
PO BOX 9105
AVON, CO 81620-9078
NIEDERHAUSER, DANIEL & RONDA K.
PO BOX 18308
AVON, CO 81620-8908
October 13, 2015 Town Council Meeting – 4250 Wildridge Road West PUD Amendment 1
TOWN COUNCIL MEMO
To: Honorable Mayor and Members of Town Council
From: Brian Garner, Town Planner
Date: October 13, 2015
Agenda Topic: PUBLIC HEARING - Resolution 2015-17
Project:
Case #PUD15001
Minor PUD Amendment for Lot 21, Block 3, Wildridge Subdivision
UPDATE FOR OCTOBER 13, 2015 TOWN COUNCIL MEETING
Before the application was presented to the PZC at the September 1, 2015 meeting, the
adjacent property owner, Mr. Clyde Hanks located at 4258 Wildridge Road West, Unit A,
submitted a letter of opposition to the proposed PUD amendment. Additionally, Mr. Hanks
attended and had a dialogue with the PZC about the proposal during the public hearing.
Subsequent to the PZC public hearing, Dominic Mauriello with Mauriello Planning Group
(Applicant) continued to work with Mr. Hanks to rectify his concerns with the proposed PUD
amendment and more specifically, the siting of the homes on Lot 21. As a result of their
collaboration, Mr. Hanks is now in favor of the proposed PUD amendment and has provided a
letter of support, attached to this memo for Council review.
Accordingly, the application as reviewed by the PZC has changed slightly as Dominic will
present to Council at the October 13 meeting; however, the submittal in your Council packet is
the same submittal reviewed by the PZC that was forwarded with a recommendation to
approve. At this time, the siting of the homes has shifted further south, away from Mr. Hanks’
home and the Applicant now proposes to encroach into the front building setback. Council may
now consider this as part of the PUD amendment application in addition to the change in
building type from one duplex to two, single-family homes. While staff remains supportive of
the proposed PUD amendment, it should be noted that the PZC hasn’t reviewed the
encroachment now being proposed. However, the Applicant is still required to return to the
PZC for a Major Design and Development Plan application where a site-specific development
plan will be reviewed for each residence.
At this time, the Council has the following options:
Option 1: Approve Resolution 2015-17 thereby approving the application
Option 2: Table Resolution 2015-17 and refer the application back to the PZC for re-review
Option 3: Continue the application presented by Resolution 2015-17
Option 4: Deny approval of Resolution 2015-17 thereby denying approval of the application
From:Clyde Hanks
To:Brian Garner
Subject:Re: 4250 Wildridge Road/Lot 21
Date:Monday, October 05, 2015 1:25:18 PM
Re: 4250 Wildridge Road/Lot 21
Dear Brian and Town Council:
As you know we were concerned about the proposal by the applicant to separate the duplex on Lot 21 as expressed
during the Planning and Zoning Commission (P&Z) hearing for the proposal. The applicant reached out after the
P&Z hearing with another proposal to shift the homes further to the south placing the home closest to my home at a
distance of approximately 92’. I am in support of the project now with this added separation and with all of the
other restrictions proposed including the additional height restrictions.
I understand that in shifting the homes further to the south, the southernmost home was pushed slightly into the
typical 25’ front setback for a very small portion of the home and roof overhang. Given that this minor
encroachment is located at an elevation from the roadway of more than 15’, maintaining the arbitrary front setback
seems unnecessary and I would encourage this modification.
Thanks,
Clyde Hanks
owner: 4258 Wildridge Road West, Unit A
(970) 376-2433 cell
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia Egger, Town Manager
Date: October 13, 2015
Agenda Topic: Action on Resolution No. 15-16 Adopting the Town of Avon 2016-17 Strategic Plan
On September 8, 2015, Resolution No. 15-16 Adopting the Town of Avon 2016-2017 Strategic Plan was
continued to the October 13TH Town Council meeting for the purpose of allowing time for the Council to
review the results of the 2015 Town of Avon Community Survey prior to adoption of the Strategic Plan.
Staff has taken the time to look at the Community Survey questions with a view to identifying concerns or
opportunities to refine, add to or eliminate strategies stated in the Strategic Plan. The review
overwhelming finds the Strategic Plan to be in concert with the Community Survey results. The top
priority of the community for a safer and more walkable/bikeable Town is in the Strategic Plan, as well as
providing actions for the development of worker housing. Through the work of the Tract G planning, the
Strategic Plan continues to direct work to be done on park improvements, with restrooms at the top of
the list.
Information from the Community Survey, which might be considered by Council for modification to the
Strategic Plan includes:
• That while 46% of respondents said Avon should focus both on local families and workers and being
an upscale resort when considering future growth, 34% felt focus should be only on local families and
workers; with 16% limiting the focus on growth to being an upscale resort.
These results have prompted staff to add language regarding families and worker to Strategic
Plan Vison, page 3.
• With 63% of the surveys expressing satisfaction with the free bus service, the respondents also
indicate a review is needed of whether service of some kind should be provided in the
Wildridge/Wildwood area. A Tier 2 action item has been added to page 4 of the Strategic Plan.
• An addition, shown on page 6, has been added to reflect the “businesses and services” needed,
found in the Community Survey, as helpful information to those looking to invest in the Town
Please find attached proposed Resolution 15-16 Adopting the Town of Avon 2016-2017 Strategic Plan, with
the ideas stated above included and highlighted, for your consideration. Council’s stated priorities from earlier in 2015 and progress on the work, follows this cover memo.
Recommended Motion
Once Council has finalized its review and provided any modifications, the appropriate motion to be
considered is:
I move to approve Resolution 15-16 Adopting the Town of Avon 2016-2017 Strategic Plan.
Attachment
Resolution 15-16
Page 2
Town Council Strategic Priorities Fiscal Year 2015
REPORT ON SUMMARY OF
2015 COUNCIL STATED PRIORITIES
FROM COUNCIL RETREATS OF JANUARY 29 & February 20, 2015
COMPREHENSIVE PLAN AND AREA PLAN UPDATES
COMPLETED: Appoint Planning and Zoning Commission Members – April 28th
COMPLETED: Commence update June 1st
COMPLETED ON JUNE X, 2015: Develop process for update prior to April 28th for PZC to
review
DISTRIBUTED AUGUST 3, 2015: Community Survey
CONDUCTED, TO DATE, FOR SURVEY ONLY: Neighborhood meetings
HAS NOT YET COMMENCED: Develop process and planning updates to zone Wildridge
COUNCIL DIRECTION PROVIDED/AT PZC: Place for action on PZC/Council agendas the
reinstitution of Wildridge HOA “covenant/design guidelines”
AVON – PARKING, PEDESTRIAN & BICYCLE FRIENDLY IMPROVEMENTS
CONCEPT: Figure out an Avon Road elevated crossing
PLANNED 2016: Build Metcalf Climbing Lane in 2015 – Evaluate cost and feasibility of
segregated Metcalf Bike Path
FALL 2015: Prioritized sidewalk and safe crossing improvements at the Avon Elementary
School
TO BE COMPLETED: Develop and market town-wide parking plan
BLUE ZONE GUIDE: Develop a cohesive plan to foster and implement a culture of safe and
easy pedestrian and bicycle travel
BLUE ZONE: Develop investment plan for completion of sidewalk system, traffic calming
techniques, winter snow management for safe walking
TO BE STARTED: Develop pedestrian and bicycle connections to important circulators and
trails, such as Nottingham Road
TO BE PLANNED/IMPLEMENTED 2016: Implement more wayfinding signage and public
outreach
ON HOLD/LONG RANGE PLANNER: Advance the Multi-Modal Transportation Committee
Work
CAPITAL PROJECTS
2015 COMPLETED/2016 MAY INCLUDE CHANGES: Streets
2015 IN PROCESS OR COMPLETED: Deferred Maintenance
2016 PRIORITY: If possible, prioritize the completion of the Eagle Valley Regional Trail
along US 6 to Stonebridge, include path lighting
IN PROCESS: RFQ for Playground
COMPLETE TOWN HALL SPACE NEEDS ASSESSMENT & FACILITY CONDITION ASSESSMENT
IN PROCESS: Develop RFP for area plan including Nottingham Park, Town Hall, Fire
Station & Main Street Mall
IN PROCESS: ACTIVATION – ALL ASPECTS FOR PAVILION AND POSSIBILITY PLAZA
IN PROCESS: MARKETING – RFP for consultant services to develop Marketing Plan posted in
August
West Avon Trails, Rec Center, Fleet, Available offices
TOWN OF AVON, COLORADO
RESOLUTION NO. 15-16
SERIES OF 2015
RESOLUTION ADOPTING THE TOWN OF AVON 2016-17 STRATEGIC PLAN
WHEREAS, the Avon Town Council participated in a Retreat on August 25, 2015, in order to
discuss and identify the priorities, strategic work and future direction for the Town over the
next two years; and
WHEREAS, the Avon Town Council has set forth its direction in the attached Town of Avon
2016-17 Strategic Plan; and
WHEREAS, the Avon Town Council has reviewed this document at its regular Town Council
meeting on September 8, 2015, in order to provide opportunities for the public to comment
on the proposed vision and strategies; and
WHEREAS, the Town Council has committed to quarterly progress reviews of the 2016-17
Strategic Plan, to evaluate success, and to consider any needed amendments.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON,
COLORADO, that the Avon Town Council adopts the attached Town of Avon 2016-17 Strategic
Plan, as a critical implementation tool to help guide the Town in achieving a successful and
vibrant vision for the growth and development of Avon.
ADOPTED AND APPROVED by the Avon Town Council this 13th day of October 2015.
By:_________________________________ Attest:____________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
TOWN OF AVON
2016-2017
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 15-16, Series of 2015
October 13, 2015
2016-17 STRATEGIC PLAN
October 13, 2015
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring
investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of
Avon. This work of the Council has been done since 2013, when the Town’s first Strategic Plan was developed
and adopted at regular Council meetings, with meeting notice.
In July of 2015, the Town Council provided the opportunity for residents and businesses to identify the most
important issues in the Town through civic engagement outreach at open houses. The outreach was specific to
the development of a community survey, which was distributed to all residential households and businesses in
Avon to on August 3, 2015. Results were presented to Council on September 22, 2015. The results have aided
the Council in identifying priorities over the next several years and have provided information as to other
methods to engage the public in the vision and strategic planning of the Town.
The Strategic Plan is updated each year to reflect dynamic change, as may be needed, and to present to the
Avon community the important work planned by the Town over the planning period.
• The following section presents the Strategic Plan Vision, which provides a dynamic overview describing
the way of life in Avon, the values the community holds and serves as a comprehensive statement
regarding the focus and directed outcomes of the Town’s work.
• From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the
Town. The four outcomes, with successes, challenges and strategies to achieve each vision are detailed,
resulting in a Strategic Plan.
• Once the Strategic Plan is adopted, a budget is prepared to meet the multi-year program, followed by
each department submitting a business work plan to the Town Manager identifying the timing and
process for implementing each strategy. Progress on the work plans are monitored to ensure
outcomes are met.
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2016-17 STRATEGIC PLAN
October 13, 2015
Strategic Plan Vision
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a focus on
families and workers, and that will build on its strengths to become a nationally and internationally recognized
year-round mountain resort community. Committed to providing a high level of municipal services for our
citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational
and educational offerings in partnership with our broader community and regional public and private sector
agencies, thereby ensuring sustained economic vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at
its founding and in its early years. It is this superior level of quality development that Avon believes will be its
comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and the
built environment. The importance of vibrancy and activity within the Town will be supported by attracting an
array of new and diverse cultural and recreational events to Avon which are in concert with the values of our
community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that will
lead the successful implementation of this vision for the growth and development of Avon.
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2016-17 STRATEGIC PLAN
October 13, 2015
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Strategic Plan Fiscal Years 2016-17
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy, attentive
to business retention and proactively partnering with the private sector to expand Avon’s retail and commercial
base. The Town’s commitment to planning for future growth; openness to new community development
trends; and, recognition of private property interests and the costs of doing business with the Town, sets forth
a dynamic relationship for the successful construction of the built environment and business growth.
RECENT SUCCESSES
MEDICAL OFFICE BUILDING NEGOTIATION,
APPROVAL & BUILDING PERMIT - AVON ROAD
SAFETY IMPROVEMENTS FOR PEDESTRIANS AND
BIKES - ELEMENTARY SCHOOL STREET SAFETY
IMPROVEMENTS - DEVELOPMENT OF WALKABILITY
PLAN & WAYFINDING IMPROVEMENTS - BUFFALO
RIDGE BUS SERVICE - BUS SHELTER PLANNING &
FUNDING – STREET & PUBLIC LOTS PARKING
PROMOTION - BRAND PLATFORM ADOPTED
MARKETING RFP DISTRIBUTED - REGIONAL AND KEY
STAKEHOLDER MEETING PARTICIPATION
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL HOUSING FOR
WORKERS & SENIORS - FEW HOUSING OWNERSHIP
OPPORTUNITIES - CHANGING DEMOGRAPHICS OF
THE SKI INDUSTRY & INCREASED COMPETITION
STRATEGIES
Tier 1 Priorities
Update the comprehensive plan, including demographic data update and consideration of policy
support for the millennial generation and seniors
Develop diverse options for local working housing through public - private partnerships; study
successful models in other resort communities
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding.
Complete Wildridge design guidelines to address constraints and neighborhood compatibility
Tier 2 Priority
Map railroad right-of-way and Town easements to evaluate transportation options
Work with local merchants on a bike sharing program
Evaluate the pros and cons of zoning Wildridge
Conduct a survey in the Wildridge development to assess interest in transit ridership, including but not
limited to days and hours of operation
On-going
Maintain a strong partner relationship with our business community, developers, Vail Valley Partnership
and the Vail Leadership Institute
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities
2016-17 STRATEGIC PLAN
October 13, 2015
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Strategic Plan Fiscal Years 2016-17
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the
Town. Avon will promote sustainability through the funding of programs and projects to protect the Town’s
and the regions clean waters and clean air.
RECENT SUCCESSES
WATER AUTHORITY MASTER PLAN COMPLETED -
AVON & POST BLVD ROAD IMPROVEMENTS/ WATER
CONSERVATION - IBC/WILDLAND FIRE UPGRADE -
WILDLAND FIRE MODULE IN WILDRIDGE
CURRENT CHALLENGES
POTENTIAL COLORADO WATER COMPACT CALLS &
SHORTAGES - WILDFIRE POTENTIAL - POTENTIAL
LONG-TERM DROUGHT IMPACTS - EAGLE RIVER
PROTECTION - CLIMATE CHANGE - RESOURCE COST
ESCALATION
STRATEGIES
Tier 1 Priorities
Within the Council membership, develop succession knowledge of water rights and understandings in
the Water Master Plan Agreement so that institutional history and relevant facts are retained and serve
as the basis for future domestic water decisions
Participate with Water Authority representatives to develop a program and policy for the accounting
and dedicated use of unallocated water held by the Authority
Partner with ERFPD on wildfire protection, methods and education
Continue with the Water Authority, Avon representatives and Mountain Star residents to reach
resolution of the Mountain Star water tank, fire flow, and system delivery issues
Amend the Town’s landscape code to more effectively replace vegetation which has been removed
Tier 2 Priorities
Process Annexation and Zoning applications, including surveying and public notification requirements,
for the 85.99 acre “Village Parcel” deeded to Town through the Eagle Valley Land Exchange of 2013
Evaluate climate action plan/adaptation needs for public and private properties
Evaluate waste reduction options
Resolve Avon Drinking Water Facility fenced area for ownership and/or lease to the Water Authority;
and, in the interim, remediate liability concerns
Assess the Town's public tree stock in the park and in right-of-ways for timely replacement
On-going
Participate as a member of the Urban Run-off Group to evaluate and support, as appropriate, needed
Eagle River improvements
2016-17 STRATEGIC PLAN
October 13, 2015
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Strategic Plan Fiscal Years 2016-17
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with existing special
events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which
meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive
sense of place and public.
RECENT SUCCESSES
PAVILION COMPLETION & DIVERSE ACTIVATION -
MAIN STREET MALL COMPLETION & ACTIVATION -
2015 CHAMPIONSHIPS APRES AVON & AUDI SUCCESS
- WEST AVON MULTI-USE TRAILS CONSTRUCTED &
MAINTAINED - MALL MOBILE CART PROGRAM -
SOLICITATION FOR 3RD PARTY PAVILION
CONTRACTOR - RECREATION CENTER UPGRADES -
PLAYGROUND RFP – MARKETING PLAN RFP
CURRENT CHALLENGES
IDENTIFYING & NURTURING A DIVERSE &
SUSTAINABLE YEAR-ROUND SCHEDULE OF
CULTURAL EVENTS - SUMMER REVENUE, WHEN
MEASURED BY SALES TAX, LAGS WINTER RECEIPTS.
STRATEGIES
Tier 1 Priorities
Fund a diverse program of vibrant arts, educational, cultural and recreational offerings at the Pavilion & Mall
Upgrade and relocate the Nottingham Park Playground, prioritizing this project for a 2016 GOCO grant
application
Update the Avon Trails Plan to provide a comprehensive, prioritized soft and hard trails plan, including trail
connectivity; pursue grant funding
Develop and fund an effective marketing plan for civic engagement, Avon’s events, revenue-generating
programs, vacation amenities (including lake, beach, and trails), and promoting Avon as a place to play, work
and live. The plan will evaluate the use of social media, website and print media. Reaching all segments of
the population is paramount, including but not limited to residents, visitors, the younger generation and
Hispanic population.
Tier 2 Priorities
Provide needed improvements to Whitewater Park, its parking and access
Support regional World Class events and the Walking Mountains School
Build photo monuments around the commercial core to memorialize Avon’s history
Work to keep and maintain the Hahnewald Barn on site
If possible, find a new location for Blacksmith Barn
As appropriate, share the results of the Community Survey with potential business interests in terms of types
of businesses and services desired in Avon
On-going
Maximize the grant resources available through potential sources available such as through the Office of
Economic Development and International Trade, including its new Outdoor Industry Recreation Office; a
Scientific & Cultural Facilities District, and Department of Local Affairs
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October 13, 2015
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Strategic Plan Fiscal Years 2016-17
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a “competitive” business and in a manner which is
client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing
best practices, and using Town resources effectively and efficiently in each department. Provide for the
development of capital projects, which support the community-resort economy, and promote the Town brand
through a five-year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you-go,
new mill levy and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative and
resilient to change
RECENT SUCCESSES
COUNCIL STRATEGIC PRIORITY DIRECTION/PLAN -
BALANCED BUDGETS/RESERVES MAINTAINED -
RESPONSIVENESS FOR WYNDHAM AND MEDICAL
OFFICE BUILDING REVIEWS - COMMUNITY SURVEY -
CIVIC ENGAGEMENT PROGRAMS - TOWN HALL STUDY
COMPLETED - DEFFERED MAINTENANCE FUNDING -
EXPENDITURE SAVINGS FROM ORGANIZATIONAL
RESTRUCTURING,IMPLEMENTATION OF POWERPLAN
RFP SOLICITATION FOR TRACT G
CURRENT CHALLENGES
FUNDING FOR TOWN HALL/PUBLIC SAFETY FACILITY -
FUNDING FOR OTHER CAPITAL PROJECTS - CIVIC
ENGAGEMENTOUTREACH CHALLENGES - LABOR
FORCE COMPETITION - COMPETING FOR GRANTS FOR
PUBLIC PROJECTS
STRATEGIES
Tier 1 Priorities
Determine location(s), costs and financing plans for the Town Hall and Police Department
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate
Tier 2 Priority
In a collaborative work group, with Eagle County, its municipalities and major metropolitan districts,
review Eagle County’s revenues and expenditures apportionment
On-going
Provide strategic Council leadership, consistently practicing open and transparent government
Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees, a
bi-annual community survey, volunteerism program, etc.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to
economic fluctuations; transfer surplus funds to capital projects
Continue to develop annual Department work plans, which are measurable and maintain accountability
Hold annual or bi-annual sessions in joint meeting settings with government partners
2016 Budget Work Session – General Fund & Other Town
Funds Page 1 of 8
Town Council Report
To: Honorable Mayor Rich Carroll and Avon Town Council From: Scott Wright, Finance Director
Kelly Huitt, Budget Analyst
Virginia C. Egger, Town Manager
Date: October 8, 2015
Re: 2016 Budget Work Session – All Funds
PURPOSE OF THE BUDGET WORK SESSION
The 2016 town of Avon proposed budget has been prepared in accordance with the Town Charter and all applicable Town ordinances. In addition to the 2016 budget, Town staff has prepared
projections for a Five Year Capital Improvements Plan for investment planning in the Capital
Projects Fund. Staff has also developed 2017 budget forecasts for all remaining funds to provide
for future planning and to measure the sustainability of 2016 budget decisions.
At Tuesday’s work session, we will begin with an overview of the budgets, with a PowerPoint
presentation of the major initiatives funded in the budgets and significant variances from 2015.
Department Heads will be present to answer questions, but will not be making department-by-
department presentations.
Council is asked at Tuesday’s meeting to provide direction for final preparation of the 2016
Budget, which is scheduled for Public Hearing and adoption on December 8, 2015.
SUMMARY OF BUDGET WORK SESSIONS: September 8th and September 23rd
Council has reviewed and given direction for the preparation of the 2016-2017 Proposed Budget as follows:
September 8th:
Situational Analysis: No changes were made to the Situational Analysis as presented
Revenue projections for major sources were directed as follows: 2016 and 2017
Sales and Accommodation Taxes: Projected 4% year over year increase
Building Fees: No change
Avon Recreation Center Admission Fees: No change
Increase Fleet Shop Rates from $102 for light duty and $110 for heavy duty, to $107
for light duty and $116 for heavy duty. Increase the parts markup from 15% to 20%
Real Estate Transfer Taxes: Project conservative receipts excluding Wyndham
Vacation ownership project
Employee Compensation:
Adjust Salary/Step program by market survey: Average position increases are 3.54%
Increase current employee contribution levels for health benefits approximately 25%.Overall group health and life insurance costs projected to increase by 9.8%.
2016-17 Budget Work Session
ALL TOWN FUNDS Page 2 of 8
Fund Balances and Reserves
General Fund – 3% Tabor Emergency Reserve; 25% Minimum Reserve Balance
Capital Projects Fund – $1,000,000 Minimum Reserve Balance
September 22nd:
Community Grants: Exhibit 1
Direction given on recommended amounts: Total: $205,150 (Cash), $79,018 (In-kind)
Other Funding Requests Received Subsequent to Review of Community Grants:
AFFORDABLE HOUSING FUND
Augustana Care has requested a contribution of $25,000 from the Town of Avon to help cover a
$350,000 construction shortfall due to escalating costs since the contractor was engaged. A detailed accounting of the shortfall and past and future shares requested from other municipalities and Eagle County will be provided to Council for the October 27th Affordable Housing Fund
budget work session. Representatives from Augustana will be present at the meeting.
CAPITAL PROJECTS FUND The Eaglebend Affordable Housing Corporation has requested Town funding assistance in the
amount of $68,943 for landscaping improvement along Eaglebend and Stonebridge Drives. Total
landscaping costs are $78,943. Staff has recommended a contribution of $15,000 to the project or
20%. It should be noted the Corporation has spent $50,000 to date on other streetscape
improvements. The Capital Projects Fund will be discussed on October 27th, at which time Eaglebend representatives will be available to discuss the request.
2016-17 Budget Work Session
ALL TOWN FUNDS Page 3 of 8
SUMMARY OF MAJOR SERVICES, IMPROVEMENTS & PROJECTS
2016-2017 BUDGET
SUMMARY OF FUND ACTIVITY
The following information provides Revenue and Expenditure changes by Fund as well as major
activities. The 2016 Proposed Budget provides department narratives, staffing levels, 2015 major
accomplishments, performance metrics and line item detail.
GENERAL FUND
General Fund Budget: 2015 2016 2017
Total General Fund Revenues: $ 15,969,885 $ 15,179,407 $ 15,529,511 Total General Fund Expenditures: $ 15,827,386 $ 14,911,254 $ 15,274,566 Total Change $ 142,499 $ 268,153 $ 254,945
Detailed Expenditures by Department General Government 2016 Proposed Budget $ 1,123,116 2017 Proposed Budget $ 1,116,214
2015 Revised Budget $ 1,130,034 2016 Proposed Budget $ 1,123,116
Total Change $ (6,918) Total Change $ (6,902)
- Town Council – New furniture in the Town Council chambers have been added in 2016 in
the amount of $16,500.
- Town Attorney fees have been reduced from the 2015 budget of $155,000 to $130,000.
- A community picnic has been budgeted at $2,500.
- Funding of $3,450 has been provided for the Town Council travel and conference including CAST meetings, the CML Conference, the Creative Industries Summit, and for a Council appointee to attend CML Policy Committee meetings.
- A Laserfiche workflow module in the amount of $13,495 has been included in the Town
Clerk budget to support a Town-wide effort for paperless processing of forms and a more
efficient workflows.
Human Resources Department
2016 Proposed Budget $ 411,819 2017 Proposed Budget $ 439,522
2015 Revised Budget $ 365,133 2016 Proposed Budget $ 411,819
Total Change $ 46,686 Total Change $ 27,703
- A new position of Human Resources Director was added to the revised 2015 and 2016-17 budgets. In addition, the human resources program was made an independent department
separate from Finance and Administration.
2016-17 Budget Work Session
ALL TOWN FUNDS Page 4 of 8
Finance Department
2016 Proposed Budget $ 1,594,594 2017 Proposed Budget $ 1,640,893 2015 Revised Budget $ 1,550,832 2016 Proposed Budget $ 1,594,594
Total Change $ 43,762 Total Change $ 46,299
- Full implementation of online business licensing, and Kronos timekeeping software.
- Substantial demand for IT staff is planned in 2016 for Police Department digital ticketing
and municipal court software and hardware upgrades on on-line payment capabilities.
Community Development Department
2016 Proposed Budget $ 1,120,638 2017 Proposed Budget $ 1,087,086
2015 Revised Budget $ 1,464,613 2016 Proposed Budget $ 1,120,638
Total Change $ (343,975) Total Change $ (33,552)
- Continued IGA with Eagle County for GIS services.
- Community grants accounted for in this department ($205,150)
- Special Event Seed Funding - $50,000 for small events. Winter WonderGrass support approved by Town Council for 2016 - $40,000. Amounts assigned in fund balance reserves of $310,000 for 2016 and $350,000 for 2017.
- Continued seasonal employee for event production.
- Contract planning services of $50,000 budgeted for 2016 and 2017.
Police Department
2016 Proposed Budget $ 3,253,284 2017 Proposed Budget $ 3,352,052 2015 Revised Budget $ 3,006,527 2016 Proposed Budget $ 3,253,284 Total Change $ 246,757 Total Change $ 98,768
- Fully staffed
- Police body cameras implemented in 2015, cloud-based storage fees budgeted for full year
in 2016 and 2017.
- Digital ticketing support fees budgeted in 2016 and 2017.
- On-going purchases of mobile 800 MHz radios ($10,000) and radars ($7,500) included in
capital outlay for both years.
Public Works - (Roads and Streets and Parks)
2016 Proposed Budget $ 2,696,509 2017 Proposed Budget $ 2,732,628
2015 Revised Budget $ 2,510,825 2016 Proposed Budget $ 2,696,509
Total Change $ 185,684 Total Change $ 36,119
- Includes amounts for crosswalk brick repairs ($43,500) and streetscape light painting ($32,400).
- Includes $19,000 for LED holiday lights.
- Recreational trail repairs ($25,000), West Avon Preserve maintenance contract ($16,000).
2016-17 Budget Work Session
ALL TOWN FUNDS Page 5 of 8
Engineering – (Includes Buildings and Facilities)
2016 Proposed Budget $ 1,377,556 2017 Proposed Budget $ 1,321,992 2015 Revised Budget $ 1,536,961 2016 Proposed Budget $ 1,377,556
Total Change $ (159,405) Total Change $ (55,564)
- Building division moved under the supervision of the Town Engineer.
- Includes all janitorial services, utilities and repairs and maintenance for Town buildings
except for the Avon Regional Transportation Facility and the Fleet Maintenance Facility.
Those facilities reside in enterprise funds are are budgeted in their respective fund.
- A new van for the Town electrician is included in the 2016 budget ($32,000). Recreation Department
2016 Proposed Budget $ 1,281,738 2017 Proposed Budget $ 1,319,179
2015 Revised Budget $ 1,210,462 2016 Proposed Budget $ 1,281,738
Total Change $ 71,276 Total Change $ 37,441
- Reductions in Cabin program due to outsourcing.
- A number of new improvements to the Recreation Center completed in 2015 are
anticipated to improve membership and programming opportunities, including: increased
free weight room space, bouldering wall, expanded pickleball courts, remodeled front entry
and new front desk.
FLEET MAINTENANCE ENTERPRISE FUND
Fleet operations for the maintenance of Town rolling stock and equipment, as well as third party contracts for fleet services are budgeted within the Fleet Maintenance Enterprise Fund
2016 Proposed Budget $ 1,785,969 2017 Proposed Budget $ 1,838,251
2015 Revised Budget $ 1,737,941 2016 Proposed Budget $ 1,785,969
Total Change $ 48,028 Total Change $ 52,282
- Historically, a subsidy from the General Fund has been made to Fleet maintenance to cover the capital cost of the Fleet Maintenance facility. The principal and interest on the debt for
2016 is $258,064. A $300,000 General Fund transfer is provided in 2016 to balance the
budget.
- Shop rates were approved by the Town Council to be raised in 2016 (see Summary of
Work Sessions above).
2016-17 Budget Work Session
ALL TOWN FUNDS Page 6 of 8
TRANSIT ENTERPRISE FUND
Transit operations, management of the Avon Regional Transportation Facility and wash bay
revenues and expenditures are budgeted within the Transit Enterprise Fund.
2016 Proposed Budget $ 1,941,469 2017 Proposed Budget $ 1,571,033 2015 Revised Budget $ 1,496,435 2016 Proposed Budget $ 1,941,469 Total Change $ 445,034 Total Change $ (370,436)
- The total General Fund transfer to support transit in 2016 is $1,282,000. This compares to
$1,026,999 in 2015. The increase reflects the new summer restaurant shuttle, continued
service to Buffalo Ridge and a capital outlay for purchase of a new bus ($410,000) in 2016.
- There are two new positions that were approved in the 2016 budget – a transit operations supervisor, and a transit wash bay operator.
TOWN CENTER WEST MAINTENANCE FUND
The Town Center West Maintenance Fund (TCW) receives revenue from the both the General
Fund and the Avon Urban Renewal Fund for the summer and winter maintenance of the
“pedestrian mall”. In 2016, revenue transferred to the (TCW) is reduced to $50,000 from the
Urban Renewal Fund, and to zero in 2017.
2016 Proposed Budget $ 298,281 2017 Proposed Budget $ 303,048 2015 Revised Budget $ 252,852 2016 Proposed Budget $ 298,281
Total Change $ 45,429 Total Change $ 4,767
COMMUNITY ENHANCEMENT FUND
Monies accrue from Holy Cross Electric and then are dispersed on a project basis, with Holy Cross approval
2016 Proposed Budget $ 100,000
2015 Revised Budget $ 0
- 2016 support for undergrounding utility lines associated with the Eagle Valley Regional
Trail segment to be constructed.
2016-17 Budget Work Session
ALL TOWN FUNDS Page 7 of 8
WATER FUND
2016 Proposed Budget $ 132,353 2017 Proposed Budget $ 136,329
2015 Revised Budget $ 206,031 2016 Proposed Budget $ 132,353
Total Change $ (73,678) Total Change $ 3,976
- Mountain Star Water Tank Reserve is $580,000 for future construction
- 2016 pump replacement at pumphouse ($100,000).
AFFORDABLE HOUSING FUND
- No expenditures planned until policy developed
- See discussion above for recent request from Augustana for additional funding.
DEBT SERVICE FUND
2016 Proposed Budget $ 1,126,089 2017 Proposed Budget $ 579,144 2015 Revised Budget $ 1,117,239 2016 Proposed Budget $ 1,126,089
Total Change $ (8,850) Total Change $ ( 546,945)
- Accounts for payment and principal and interest Town debt.
- Decrease in 2017 is a result of the final maturity of the Town’s Series 2004 General
Obligation Refunding bonds.
CAPITAL PROJECTS FUND
2016 Proposed Budget $ 8,808,436 2017 Proposed Budget $ 4,191,241 2015 Revised Budget $ 6,284,327 2016 Proposed Budget $ 8,808,436
Total Change $ 2,524,109 Total Change $ 4,617,195
- Five Year Capital Improvements Plan details planned expenditures
- Bond proceeds are provided for in 2017 from URA for Avon Town hall relocation /
renovation and Town Center West improvements.
- 2016 budget includes remaining expenditures of bond proceeds for street improvements.
- Includes completion of the Eagle Valley Trail Phase 3.
2016-17 Budget Work Session
ALL TOWN FUNDS Page 8 of 8
EQUIPMENT REPLACEMENT INTERNAL SERVICE FUND
2016 Proposed Budget $ 239,669 2017 Proposed Budget $ 154,083
2015 Revised Budget $ 1,819,269 2016 Proposed Budget $ 239,669
Total Change $ (1,579,600) Total Change $ (85,586)
- Annual expenditures are determined by a rental schedule for equipment placed in the Fund at purchase time; annual variations are expected based upon equipment reaching
replacement life.
- The revised 2015 budget reflects a $550,000 transfer of excess reserves to the Capital
Projects Fund.
- In 2015, a loan in the amount of $717,989 was made to the Eagle River Fire Protection
District. This loan is expected to be paid back when the District obtains permanent financing for its new regional fire station being planned at Buck Creek.
Entity
Granted
2014
Granted
2015
Requested
2016
Requested
In-Kind
2016
Granted 2016
(CASH)
Granted 2016
(IN-KIND)
Vail Valley Partnership $ 15,000 $ 15,000 $ 20,000 $ 15,000
Vail Leadership Institute $ 12,500 $ 27,500 $ 47,500 $ 7,500
EGE Air Alliance $ 30,000 $ 20,000 $ 20,000 $ 20,000
High Altitude Entrepreneurs $ 6,100 $ 2,900
SUB-TOTAL: ECONOMIC DEVELOPMENT -
REGIONAL PROGRAMS $ 57,500 $ 62,500 $ 93,600 $ 45,400
Alpine Arts Center $ 20,000 $ 21,000 $ 9,600 $ 7,500 $ 9,600
SUB-TOTAL: ECONOMIC DEVELOPMENT:
SPECIAL EVENTS IN AVON - ART $ 20,000 $ 21,000 $ 9,600 $ 7,500 $ 9,600
Vail Valley Charitable Fund - Bec Tri $ 2,500 $ 3,000 $ 2,500 $ 500 $ 2,500 $ 500
Team Evergreen - Triple Bypass $ 2,500 $ 3,000 $ 5,000 $ 3,000 $ 2,500 $ 2,500
Vail Valley Foundation - Birds of Prey $ 40,000 $ 40,000 $ 50,000 $ 50,000
Beaver Creek Resort Co. - Rodeo Series $ 2,500 $ 5,000 $ 5,000 $ 5,000
Beaver Creek Resort Co. - Xterra $ 2,500 $ 5,000 $ 2,000
The America Cup, Inc. World Fly Fishing
Championships $ 500 $ 1,000 $ 500
Vail Valley Soccer Club $ 2,500 $ 3,700 $ 3,700
Vail Volleyball Club $ 5,000
Speckled-Hound Racing $ 5,000 $ 1,000 $ 2,000 $ 1,000
Buddy Werner League $ 1,000 $ 1,000
SUB-TOTAL: ECONOMIC DEVELOPMENT:
SPECIAL EVENTS IN AVON - SPORTS $ 47,500 $ 54,000 $ 82,000 $ 8,200 $ 65,500 $ 7,700
Walking Mountains $ 17,500 $ 15,000 $ 37,500 $ 22,500
SUB-TOTAL:
REGIONAL ENVIRONMENTAL PROGRAMS $ 17,500 $ 15,000 $ 37,500 $ 22,500
Eagle River Youth Coalition $ 2,000 $ 4,000 $ 4,000 $ 324 $ 2,500 $ 324
Roundup River Ranch $ 5,000 $ 1,200 $ 1,000 $ 1,200
VVF Youth Foundation $ 15,000 $ 20,000
Starting Hearts $ 19,500 $ 6,500
Red Ribbon Project $ 750 $ 750 $ 750 $ 54 $ 750 $ 54
Summary
2017 Community Grants:
Request & Council Direction on Funding
HEALTH & HUMAN SERVICES
ECONOMIC DEVELOPMENT: REGIONAL PROGRAMS
ECONOMIC DEVELOPMENT: OUTSIDE PRODUCERS: SPECIAL EVENTS IN AVON - ART
ECONOMIC DEVELOPMENT: OUTSIDE PRODUCERS: SPECIAL EVENTS IN AVON - SPORTS
REGIONAL ENVIRONMENTAL PROGRAMS
Education Foundation of Eagle County $ 10,500 $ 73,150 $ 59,400
Early Childhood
Partners $ 1,000 $ 3,600 $ 3,600
SpeakUp ReachOut $ 5,000 $ 5,000 $ 5,000
Small Champions $ 5,600 $ 5,600 $ 5,600
Eagle County School Based Health Center at
Avon Elementary (Avon SBHC) $ 30,000 $ 20,400
Bright Future Foundation $ 5,000 $ 740 $ 2,500 $ 740
SUB-TOTAL: HEALTH & HUMAN SERVICES $ 3,750 $ 18,950 $ 103,950 $ 75,468 $ 64,250 $ 61,718
OTHER COMMUNITY GRANTS - SUM OF
ORGANIZATIONS NOT APPLYING IN 2016 $ 87,645 $ 27,400
TOTAL 2016 FUNDING REQUESTS &
RECOMMENDATION $ 213,895 $ 197,850 $ 338,050 $ 93,268 $ 205,150 $ 79,018
2017 Community Grants:
Requests, Recommendations & Granted Amounts Funding Summary
2016 PROPOSED BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Assistant Town Manager
TOWN OF AVON, COLORADO
2016 PROPOSED BUDGET
Town Council
Jennie Fancher, Mayor
Jake Wolf, Mayor Pro Tem
Megan Burch
Matt Gennett
Sarah Smith Hymes
Scott Prince
Albert Reynolds
Town Staff
Virginia Egger, Town Manager
Scott Wright, Assistant Town Manager
Matt Pielsticker, Planning Director
John Curutchet, Recreation Director
Robert Ticer, Police Chief
Justin Hildreth, Town Engineer
Gary Padilla, Public Works Director
Jane Burden, Transit Director
Dan Higgins, Fleet Director
Cover Photo: Town Center West Pedestrian Mall
By Zach Mahone
Town of Avon
2016 Proposed Budget
Table of Contents
Page 1
I. Introductory Section
1-2 Profile of the Town
3 Organization Chart
4-10 2016-2017 Strategic Plan
11-12 Short-Term Situational Analysis
12-14 Fund Descriptions and Basis of Budgeting
15-18 Financial and Budgetary Policies
II. Financial Overview
Consolidated Financial Shedules and Graphs
1 Financial Overview - Total All Funds
2-3 Financial Overview - Total By Fund
Revenues
4 Graphs - 2014 & 2015 Total Operating Revenues by Source
5 Graph and Table - Taxes by Type
6 Graphs - Property Tax
Expenditures
7 Graphs - 2014 & 2015 Total Expenditures by Function
8 Graph and Table - Expenditures by Fund Type
9 Graph and Table - Operating Expenditures by Category
10 Graph and Table - Personnel Expenditures
III. Fund Summaries
General Fund
1 Fund Summary
2 Graphs - Operating Revenues and Operating Expenditures
3 Graph and Table - Tax Revenue
4 Graph and Table - Expenditures by Object Class and Function
5-7 Revenue Detail
8-9 Department Expenditure Summaries
10-11 Departmental Operating Costs
12-16 Town Center West Maintenance Fund
17-20 Avon Urban Renewal Authority Fund
21-22 Community Enhancement Fund
23-26 Water Fund
27-28 Affordable Housing Fund
29-30 Facilities Reserve Fund
31-32 Debt Service Fund
33-37 Transit Enterprise Fund
38-41 Fleet Maintenance Enterprise Service Fund
42-48 Equipment Replacement Internal Service Fund
Town of Avon
2016 Proposed Budget
Table of Contents
Page 2
IV. Capital Projects
1 Capital Projects Budget Summary
2 Capital Projects Fund Summary
3-4 Capital Projects Fund 5-Year Plan - Summary
5-7 Capital Projects Fund 5-Year Plan - Inventory Detail
8 Funding Sources
V. Department Summaries
A. General Government
1-3 General Government Budget Summary
4-6 Mayor and Town Council
7-8 Boards and Commissions
9-10 Town Attorney
11-14 Town Clerk
15-17 Municipal Court
18-20 Town Manager
21-23 Community Relations
B. Human Resources
1-2 Human Resources Budget Summary
3-6 Human Resources
C. Finance & Administration Department
1-3 Finance and Administration Budget Summary
4-8 Finance
9-12 Information Systems
13-17 Nondepartmental
D. Community Development
1-3 Community Development Budget Summary
4-7 Planning
8-10 Building Inspection
11-13 Economic Initiatives
14-18 Town Produced Events
19-20 Signature Event Seed Funding
21-22 Community Grants
E. Police Department
1-3 Police Department Budget Summary
4-10 Administration
11-17 Patrol
18-21 Investigations
F. Public Works
1-3 Public Works Budget Summary
4-11 Road and Bridge
12-21 Parks
Town of Avon
2016 Proposed Budget
Table of Contents
Page 3
G. Engineering
1-2 Engineering Budget Summary
3-6 Engineering
7-16 Buildings and Facilities
H. Recreation
1-3 Recreation Department Budget Summary
4 Special Events
5-9 Administration
10-12 Adult Programs
13-17 Aquatics
18 Child Care
19-21 Fitness
22-25 Guest Services
26-29 Youth Programs
30 Cabin
I. Transportation
1-3 Transportation Department Budget Summary
4 Transit Enterprise Fund Summary
5-9 Administration
10-13 Operations
14-16 Wash Bay
J. Fleet Maintenance
1-2 Fleet Maintenance Department Budget Summary
3 Fleet Maintenance Enterprise Fund Summary
4-11 Fleet Maintenace
VI. Supplemental
1-2 Personnel Schedule - Full-time Employees
Section I, Page 1
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west
of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of
U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate
Highway 70 from east to west. The primary transportation route to and from Avon is I-70.
Aviation services and transportation are available at the Eagle County Airport, 24 miles west
of the Town. The Town provides bus transportation services within the Town and offers a
high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served
by the Eagle County Regional Transit Authority which provides bus service throughout Eagle
County. Eagle County encompasses approximately 1,694 square miles and spans from the
summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is
public – comprised of National Forests, wilderness areas, Bureau of Land Management
properties, and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census
reported a population of 6,447. This figure represents the permanent resident population.
Total population increases significantly during the winter season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Clerk and Municipal Judge. The Town Manager is responsible for carrying out the policies
and ordinances of the Council, overseeing the day-to-day operations of the Town, and for
appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November, 2012, and the remaining
four to be elected in November, 2014. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings
of council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4)
Council members are required for the adoption of an ordinance, resolution, order for
appropriation, approval of contract or approval of intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed
value of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. The Town has the power
by state statute to extend its corporate limits by annexation, which is done periodically
when deemed appropriate by the Town Council.
Section I, Page 2
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial
planning and control. No later than October 15th, the Town Manager submits to the Mayor
and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and
estimated revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to
the budget may increase the authorized expenditures to any amount greater than the total
amount of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by
the Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Vail was ranked in SKI Magazine Reader’s Resort Survey as the #3 ski resort
in North America for the 2012-2013 season, while Beaver Creek Resort was ranked 9th.
In addition to skiing and associated winter-time activities, the area promotes a number of
summer activities. The Town of Avon sponsors numerous special events throughout the
year to area residents and visitors including a 4th of July fireworks display; multiple sporting
events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like
the Father’s Day Fishing Derby. Avon’s Whitewater Park, with three distinct water features,
is also open all summer for boaters and spectators to enjoy. Offering several championship
golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40
golf communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
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TOWN OF AVON
2016-2017
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 15-16, Series of 2015
October 13, 2015
Section I, Page 4
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring
investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of
Avon. This work of the Council has been done since 2013, when the Town’s first Strategic Plan was developed
and adopted at regular Council meetings, with meeting notice.
In July of 2015, the Town Council provided the opportunity for residents and businesses to identify the most
important issues in the Town through civic engagement outreach at open houses. The outreach was specific to
the development of a community survey, which was distributed to all residential households and businesses in
Avon to on August 3, 2015. Results were presented to Council on September 22, 2015. The results have aided the
Council in identifying priorities over the next several years and have provided information as to other methods to
engage the public in the vision and strategic planning of the Town.
The Strategic Plan is updated each year to reflect dynamic change, as may be needed, and to present to the Avon
community the important work planned by the Town over the planning period.
• The following section presents the Strategic Plan Vision, which provides a dynamic overview describing
the way of life in Avon, the values the community holds and serves as a comprehensive statement
regarding the focus and directed outcomes of the Town’s work.
• From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work of the
Town. The four outcomes, with successes, challenges and strategies to achieve each vision are detailed,
resulting in a Strategic Plan.
• Once the Strategic Plan is adopted, a budget is prepared to meet the multi-year program, followed by
each department submitting a business work plan to the Town Manager identifying the timing and
process for implementing each strategy. Progress on the work plans are monitored to ensure outcomes
are met.
Section I, Page 5
Strategic Plan Vision
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a focus on
families and workers, and that will build on its strengths to become a nationally and internationally recognized
year-round mountain resort community. Committed to providing a high level of municipal services for our
citizens and visitors, and the stewardship of our natural resources, Avon will expand its cultural, recreational
and educational offerings in partnership with our broader community and regional public and private sector
agencies, thereby ensuring sustained economic vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at its
founding and in its early years. It is this superior level of quality development that Avon believes will be its
comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and the
built environment. The importance of vibrancy and activity within the Town will be supported by attracting an
array of new and diverse cultural and recreational events to Avon which are in concert with the values of our
community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that will
lead the successful implementation of this vision for the growth and development of Avon.
Section I, Page 6
Strategic Plan Fiscal Years 2016-17
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy, attentive to
business retention and proactively partnering with the private sector to expand Avon’s retail and commercial
base. The Town’s commitment to planning for future growth; openness to new community development
trends; and, recognition of private property interests and the costs of doing business with the Town, sets forth a
dynamic relationship for the successful construction of the built environment and business growth.
RECENT SUCCESSES
MEDICAL OFFICE BUILDING NEGOTIATION, APPROVAL
& BUILDING PERMIT - AVON ROAD SAFETY
IMPROVEMENTS FOR PEDESTRIANS AND BIKES -
ELEMENTARY SCHOOL STREET SAFETY
IMPROVEMENTS - DEVELOPMENT OF WALKABILITY
PLAN & WAYFINDING IMPROVEMENTS - BUFFALO
RIDGE BUS SERVICE - BUS SHELTER PLANNING &
FUNDING – STREET & PUBLIC LOTS PARKING
PROMOTION - BRAND PLATFORM ADOPTED
MARKETING RFP DISTRIBUTED - REGIONAL AND KEY
STAKEHOLDER MEETING PARTICIPATION
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL HOUSING FOR
WORKERS & SENIORS - FEW HOUSING OWNERSHIP
OPPORTUNITIES - CHANGING DEMOGRAPHICS OF THE
SKI INDUSTRY & INCREASED COMPETITION
STRATEGIES
Tier 1 Priorities
Update the comprehensive plan, including demographic data update and consideration of policy support
for the millennial generation and seniors
Develop diverse options for local working housing through public - private partnerships; study successful
models in other resort communities
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding.
Complete Wildridge design guidelines to address constraints and neighborhood compatibility
Tier 2 Priority
Map railroad right-of-way and Town easements to evaluate transportation options
Work with local merchants on a bike sharing program
Evaluate the pros and cons of zoning Wildridge
Conduct a survey in the Wildridge development to assess interest in transit ridership, including but not
limited to days and hours of operation
On-going
Maintain a strong partner relationship with our business community, developers, Vail Valley Partnership
and the Vail Leadership Institute
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities
Section I, Page 7
Strategic Plan Fiscal Years 2016-17
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by the
Town. Avon will promote sustainability through the funding of programs and projects to protect the Town’s
and the regions clean waters and clean air.
RECENT SUCCESSES
WATER AUTHORITY MASTER PLAN COMPLETED -
AVON & POST BLVD ROAD IMPROVEMENTS/ WATER
CONSERVATION - IBC/WILDLAND FIRE UPGRADE -
WILDLAND FIRE MODULE IN WILDRIDGE
CURRENT CHALLENGES
POTENTIAL COLORADO WATER COMPACT CALLS &
SHORTAGES - WILDFIRE POTENTIAL - POTENTIAL
LONG-TERM DROUGHT IMPACTS - EAGLE RIVER
PROTECTION - CLIMATE CHANGE - RESOURCE COST
ESCALATION
STRATEGIES
Tier 1 Priorities
Within the Council membership, develop succession knowledge of water rights and understandings in the
Water Master Plan Agreement so that institutional history and relevant facts are retained and serve as
the basis for future domestic water decisions
Participate with Water Authority representatives to develop a program and policy for the accounting and
dedicated use of unallocated water held by the Authority
Partner with ERFPD on wildfire protection, methods and education
Continue with the Water Authority, Avon representatives and Mountain Star residents to reach resolution
of the Mountain Star water tank, fire flow, and system delivery issues
Amend the Town’s landscape code to more effectively replace vegetation which has been removed
Tier 2 Priorities
Process Annexation and Zoning applications, including surveying and public notification requirements, for
the 85.99 acre “Village Parcel” deeded to Town through the Eagle Valley Land Exchange of 2013
Evaluate climate action plan/adaptation needs for public and private properties
Evaluate waste reduction options
Resolve Avon Drinking Water Facility fenced area for ownership and/or lease to the Water Authority; and,
in the interim, remediate liability concerns
Assess the Town's public tree stock in the park and in right-of-ways for timely replacement
On-going
Participate as a member of the Urban Run-off Group to evaluate and support, as appropriate, needed
Eagle River improvements
Section I, Page 8
Strategic Plan Fiscal Years 2016-17
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with existing special
events and attracting an array of new and diverse cultural, educational and recreational events to Avon, which
meet the Town’s brand and are in concert with the values of our community and serve to nurture a cohesive
sense of place and public.
RECENT SUCCESSES
PAVILION COMPLETION & DIVERSE ACTIVATION -
MAIN STREET MALL COMPLETION & ACTIVATION -
2015 CHAMPIONSHIPS APRES AVON & AUDI SUCCESS -
WEST AVON MULTI-USE TRAILS CONSTRUCTED &
MAINTAINED - MALL MOBILE CART PROGRAM -
SOLICITATION FOR 3RD PARTY PAVILION
CONTRACTOR - RECREATION CENTER UPGRADES -
PLAYGROUND RFP – MARKETING PLAN RFP
CURRENT CHALLENGES
IDENTIFYING & NURTURING A DIVERSE &
SUSTAINABLE YEAR-ROUND SCHEDULE OF CULTURAL
EVENTS - SUMMER REVENUE, WHEN MEASURED BY
SALES TAX, LAGS WINTER RECEIPTS.
STRATEGIES
Tier 1 Priorities
Fund a diverse program of vibrant arts, educational, cultural and recreational offerings at the Pavilion & Mall
Upgrade and relocate the Nottingham Park Playground, prioritizing this project for a 2016 GOCO grant
application
Update the Avon Trails Plan to provide a comprehensive, prioritized soft and hard trails plan, including trail
connectivity; pursue grant funding
Develop and fund an effective marketing plan for civic engagement, Avon’s events, revenue-generating
programs, vacation amenities (including lake, beach, and trails), and promoting Avon as a place to play, work
and live. The plan will evaluate the use of social media, website and print media. Reaching all segments of the
population is paramount, including but not limited to residents, visitors, the younger generation and Hispanic
population.
Tier 2 Priorities
Provide needed improvements to Whitewater Park, its parking and access
Support regional World Class events and the Walking Mountains School
Build photo monuments around the commercial core to memorialize Avon’s history
Work to keep and maintain the Hahnewald Barn on site
If possible, find a new location for Blacksmith Barn
As appropriate, share the results of the Community Survey with potential business interests in terms of types
of businesses and services desired in Avon
On-going
Maximize the grant resources available through potential sources available such as through the Office of
Economic Development and International Trade, including its new Outdoor Industry Recreation Office; a
Scientific & Cultural Facilities District, and Department of Local Affairs
Section I, Page 9
Strategic Plan Fiscal Years 2016-17
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a “competitive” business and in a manner which is
client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility, implementing best
practices, and using Town resources effectively and efficiently in each department. Provide for the development
of capital projects, which support the community-resort economy, and promote the Town brand through a five-
year capital investment plan, utilizing appropriate funding mechanisms such as pay-as-you-go, new mill levy
and/or current tax receipt long-term debt. Support a work culture that is flexible, innovative and resilient to change
RECENT SUCCESSES
COUNCIL STRATEGIC PRIORITY DIRECTION/PLAN -
BALANCED BUDGETS/RESERVES MAINTAINED -
RESPONSIVENESS FOR WYNDHAM AND MEDICAL
OFFICE BUILDING REVIEWS - COMMUNITY SURVEY -
CIVIC ENGAGEMENT PROGRAMS - TOWN HALL STUDY
COMPLETED - DEFFERED MAINTENANCE FUNDING -
EXPENDITURE SAVINGS FROM ORGANIZATIONAL
RESTRUCTURING,IMPLEMENTATION OF POWERPLAN
RFP SOLICITATION FOR TRACT G
CURRENT CHALLENGES
FUNDING FOR TOWN HALL/PUBLIC SAFETY FACILITY -
FUNDING FOR OTHER CAPITAL PROJECTS - CIVIC
ENGAGEMENTOUTREACH CHALLENGES - LABOR
FORCE COMPETITION - COMPETING FOR GRANTS FOR
PUBLIC PROJECTS
STRATEGIES
Tier 1 Priorities
Determine location(s), costs and financing plans for the Town Hall and Police Department
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate
Tier 2 Priority
In a collaborative work group, with Eagle County, its municipalities and major metropolitan districts,
review Eagle County’s revenues and expenditures apportionment
On-going
Provide strategic Council leadership, consistently practicing open and transparent government
Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees, a
bi-annual community survey, volunteerism program, etc.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to
economic fluctuations; transfer surplus funds to capital projects
Continue to develop annual Department work plans, which are measurable and maintain accountability
Hold annual or bi-annual sessions in joint meeting settings with government partners
Section I, Page 10
TOWN OF AVON
2016-2017 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 11
Items Impact Strategy
Property Taxes
The preliminary certification of values
indicates that the Town's gross
assessed value will increase by
17.1%. Projecting a 10% increase in
2016.
General Fund revenues will increase
by $254,057 in 2016 and remain flat
for 2017.
Continue to encourage growth and
new construction.
Avon URA TIF
The preliminary certification of values
indicates that the Town Center West
TIF District's assessed value
increased by $4,977,850 or 43.3%.
This increase is largely due to the
completion of the Wyndham project.
Avon URA TIF revenues will increase
by approximately $305,129.
Approximately two-thirds of this
increase is due to the Wyndham.
Continue to model revenues in the
URA for possible leveraging of TIF
financing. Continue to evaluate
possible additional URA plan areas
subject to redevelopment.
Sales Tax Revenues
Year-to-date sales tax revenues are
up 11.61% from the same period last
year.
Through June, sales tax revenues are
over budget by a total of $390,943.
Continue to encourage new
businesses, ease the administrative
burden of licensing and sales tax
reporting by offering on-line filing.
Accommodation Tax Revenues
Year-to-date accommodation tax
revenues are up 14.86% from the
same period last year.
Through June, accommodation tax
revenues are over budget by a total of
$89,097.
Continue to implement the new
licensing requirements of short-term
rentals, and ensure the compliance
with the Town's new ordinance.
Real Estate Transfer Tax
Year-to-date revenues are down from
the previous year by $82,809 or
5.75%. However, RETT from the sale
of Wyndham vacation points have
failed to materialize.
A write-down of estimated revenues of
$1,325,312 is necessary to reflect the
delay in Wyndham vacation ownership
shares. RETT revenues in 2016 are
estimated at $1.8 million and for 2017
$1.9 million.
Revenues projected from the
Wyndham have been removed from
the CIP long-range plan so that the
Town may be assured of being able to
pay for projects without these
revenues.
The situational analysis is intended to communicate short-term factors that may influence the decisions that will be
made in the final development and approval of the 2016-2017 budget. Below is a matrix of issues identified by staff
that may affect the Town as part of its budget planning process. Early identification allows the Town to be proactive
during budget development.
REVENUES
TOWN OF AVON
2016-2017 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 12
Personnel
Through reorganization of
departments and constant review of
employee job duties and
responsibilities there have been
significant budgetary savings in the
past two years. In 2016 we see
staffing needs in certain departments.
2016 budget include a Human
Resources director, long-range
planner, Transit operations
supervisor, and Transit wash-bay
operator. Positions eliminated for
2016 are the Economic Initiative
director.
Continue to review vacant positions
for potential savings and work
efficiencies prior to re-hire.
Employee Compensation
In 2014 a step pay program was
implemented for all job classifications,
each well defined in terms of job
description, responsibilities, and
qualifications required for
performance. To qualify for
advancement to the next higher step,
an employee must demonstrate work
at high level of competence.
The staff anticipates a cost of
approximately $290,577 associated
with the step program and related
market increases for 2016.
Continue to work on and improve the
now implemented pay-for-
performance step program for 2016-
2017 with a long-term commitment
toward the program, including annual
market surveys, employee evaluations
and funding.
Capital Improvements
Town staff prepare a long-range
capital improvements plan that
models forecasted revenues against
priorities in capital projects based
upon the Council's strategic plan and
other criteria.
Because of delays in receipt of
anticipated real estate transfer tax
from the Wyndham, resources from
other funds, including the General
Fund and Equipment Replacement
Fund are having to be transferred into
the Capital Projects Fund.
Continue to prioritize capital projects
and identify projects that should be
financed vs. pay-as-you-go.
Joint Public Safety Facility
A new joint public safety facility is
being planned and designed in
partnership with the Eagle River Fire
District.
Town Council will make a final
decision in November whether to
move forward with the project. The
cost of the project and how it will be
financed is not included in the current
long-range CIP.
Continue to assist Council in their
decision-making efforts regarding
costs, funding, elections, etc.
Town Hall
A facility assessment and Space
Needs Analysis has been completed
for Avon Town Hall.
A number of decisions remain to be
made regarding a possible
replacement or refurbishment of Town
Hall. The costs and possible funding
options are not currently included in
the long-range CIP.
Continue to assist Council in their
decision-making efforts regarding
costs, funding, elections, etc.
Fund Balances and Contingencies
Revise reserve policy to calculate an
appropriate reserve percentage based
upon total expenditures. Amounts
over and above the reserve minimum
would be assigned to be used for
capital improvements.
There is no impact to revenues
related to changing the General Fund
reserve policy.
Continue to maintain adequate
reserves and fund deferred
maintenance.
EXPENDITURES
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section I, Page 13
Fund Fund Type Purpose Major Revenue Sources
General Fund General
The Town’s primary operating fund.
It is used to account for all activities
of the Town not required to be
accounted for in some other fund.
General property taxes, sales taxes,
utility taxes, lodging taxes, franchise
fees, licenses & permit fees,
intergovernmental revenues,
recreation charges, fines &
forfeitures, investment earnings,
other miscellaneous revenues.
Avon Urban
Renewal Fund
Special
Revenue -
Major
Used to account for the activities of
redevelopment that are undertaken
by the Avon Urban Renewal
Authority, including issuing debt and
constructing public improvements.
Property tax increment revenues,
bond proceeds
Water Fund
Special
Revenue -
Major
Used to account for the cost of
maintaining certain water-related
assets and for the receipt of water
surcharges and tap fees within the
Town limits.Water surcharges, tap fees.
Debt Service
Fund
Debt
Service
Used to account for the
accumulation of resources for the
payment of principal and interest on
the Town's general obligation and
revenue bonds.
Property taxes, transfers-in from
other funds.
Capital Projects
Fund Capital
Used to account for the acquisition
and construction of major capital
facilities and infrastructure.
Real estate transfer taxes, transfers-
in from other funds.
Transit Fund Enterprise
Use to account for activities involved
in operating the Town's transit
system.
General Improvement District No.1
property taxes, contracts with other
local entities and wash bay charges.
Fleet
Maintenance
Fund Enterprise
Used to account for activities
involved in performing maintenance
of Town fleet and certain other
equipment and for certain 3rd party
entities.
Charges for services from Town
departments and 3rd party entities,
and sales of fuel.
Equipment
Replacement
Fund
Internal
Service
Used to account for the rental of
vehicles and equipment to Town
departments for the accumulation of
funds for future replacement.
Rental charges to other funds and
departments for use of equipment,
sales of capital assets, and capital
lease proceeds.
Town Center
West
Maintenance
Fund
Special
Revenue-
Non-major
Maintenance of Town Center West
mall, Lake Street, and Avon Station
areas.
Transfers in from Avon URA and
General Fund.
The Town of Avon provides an extensive range of municipal services. The following is a description of the
Town's funds with major revenue sources listed.
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section I, Page 14
Fund Fund Type Purpose Major Revenue Sources
Community
Enhancement
Fund
Special
Revenue-
Non-major
Used to account for revenues
received from the 1% Community
Enhancement Fee for use for
beatification projects, energy
conservation projects, equipment
and technology upgrades for
schools, scholarship funds,
acquisition of open space and/or
park land, sponsorship of special
community events, and
undergrounding of overhead electric
and other utility lines.
1% Community Enhancement Fee
from Holy Cross pursuant to
franchise agreement.
Affordable
Housing Fund
Special
Revenue-
Non-major
Used to account for accumulation of
resources received and restricted for
use in the Town's affordable housing
program.Affordable housing exaction fees.
Facilities
Reserve Fund
Special
Revenue-
Non-major
Used for the accumulation of
resources for deferred maintenance
and replacement of major
components of Town facilities.Transfers-in from General Fund.
Basis of Budgeting
All Town funds are budgeted using a current financial resources measurement focus and the modified
accrual basis of accounting. Under the modified accrual basis, revenue is recorded when it is both
measurable and available. Available means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period (60 days). Major sources of revenues which are
susceptible to accrual include property taxes, accommodations and sales taxes, and certain
intergovernmental revenues. Expenditures generally are recorded when the liability is incurred, as under
full accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due.
Section I, Page 15
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating and
CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall prepare and
submit to the Council a recommended budget for the next fiscal year and an accompanying
message. The Town Manager may delegate this responsibility to a budget officer. If so
delegated, the budget officer has full responsibility for managing the coordination and
administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be on
policy issues. Major policy issues such as funding priorities and “macro” problems shall be
described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable time
and energy to examining details of government operations. This watchdog function is important
and is an inevitable part of the budget review process. However, excessive review of details may
preclude thoughtful study of broader policy issues that rightfully should dominate public policy
debate. The Town Manager, Budget Officer, and Department Directors shall be expected to provide sufficient information to help frame the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public study and
effectively communicates key economic issues and fiscal policies. The Town should avoid
preparing a budget document that is so detailed that it does not communicate effectively with the public.
Long-range Planning. The operating budget shall be developed with a focus on long-term
financial stability. Long-term financial commitments should be evaluated closely. Nonrecurring
revenues and resources should not be used to finance continuing operations. Multi-year projections of revenues and expenditures for the general, special revenue, and debt service funds
will be prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the
budgeting process as well as during the Council’s public review and budget adoption. Efforts to improve the legitimacy of the budgeting process by involving the public shall be encouraged.
Town Council and staff should seek to obtain resident and business reactions before the budget
becomes adopted.
Level of Service. The Town shall endeavor to maintain current levels of service to its citizens. No increase or decrease in service should be planned with the exception of items discussed
during the budget planning process.
Section I, Page 16
Performance Measurement. Efficiency and economy in the delivery of Town services is always a priority. Where possible, the Town will endeavor to integrate performance measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual basis of accounting. Under this method, revenues are recognized when susceptible to accrual,
that is, measurable and available. Available means collectible in the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures, other than
interest on long-term obligations that is recorded when due, are recognized when they are expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting.
While this method is not recognized as generally accepted for proprietary funds, it remains the
most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by
the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralize accounting system. Accounting records are maintained in accordance with all legal requirements and generally accepted accounting principles. This automated accounting system, including the Finance
Department’s policies and procedures and organizational structure, provide multiple levels of
controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs an independent certified public accounting firm to annually audit its accounting records and review its internal controls. The
Town also submits its Annual Comprehensive Financial Report annually to the Government
Finance Officers Association for review regarding conformance to financial reporting standards.
The Town has received the Certificate of Achievement for excellence in Financial Reporting each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable
revenue shortfalls and to insure desired cash flow levels. Fund balances should also be
maintained at levels sufficient to avoid undesirable borrowing.
Revenues. Revenues provide the resources by which the Town carries out its strategic plan,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its
supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be
established to ensure that rates are equitable and cover the total cost of providing the service or
that portion of the total cost deemed appropriated by the Town. All fee schedules should be
reviewed annually as a part of the budget process and adjusted accordingly.
Section I, Page 17
Grants. The Town shall aggressively seek a fair share of available State and Federal financial support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to applying for and accepting intergovernmental aid, the Town will examine the matching
requirements so that the source and availability of these funds may be determined before the
grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local tax dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without
first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources (current revenues plus beginning fund balance) will equal or exceed current expenditures. The Town will avoid budgetary and accounting procedures which balance the budget at the expense
of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling
over short-term debt. The budget will provide for adequate maintenance and replacement of
capital plant and equipment. All budgetary procedures will conform with existing state and local regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made without
the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a
competitive process. Vendors and Service providers should be selected using processes that
minimize opportunities for favoritism. The Town’s purchasing and procurement process should encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of surplus assets. Local vendors should be preferred only when such practices are shown to benefit
Town citizens and taxpayers. Emergency purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing
capital assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment
to a multi-year CIP program and relates directly to other long-range plans and policies of the
Town. The plan will be updated each year as part of the budget planning process. The plan may
include (in years other than the first year of the plan) “unfunded” projects that carry out the
Towns strategic and general objectives, but it should also include capital spending that identifies specific projects that can and will be completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations but which have yet to be
expended.
Section I, Page 18
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations during the annual budget process. Appropriations made in prior years for which expenditures have not been changed nor projects completed will be reevaluated and incorporated into
appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be prepared by staff when submitting a major capital improvement project to Council for consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to
maintain capital improvements and addition staff needs must be identified, estimated and
amended if necessary, prior to making a final decision to approve and undertake a specific
capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for use.
Where new technologies permit labor savings or allow other cost reductions capital spending can
actually help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when
benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits
enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
financing only considered when appropriate. Depreciable assets should, whenever possible, be financed through internal service funds; (2) Expansion – capital expenditures relating to the construction of new or expanded
facilities necessitated by growth should be financed primarily on a pay-as-you-go
basis, but when new improvements can be determined to benefit the overall
population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of life in
the Town of Avon and are consistent with the Town’s goals but cannot be categorized
as essential for the provision of basic services or maintenance of the useful life of
existing facilities. The source of funding in this category shall be determined by looking to the ultimate beneficiary of the capital improvement.
Section II, Page 1
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 15,964,273$ 15,924,726$ 14,948,841 15,622,595$ 15,377,660$
Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental 1,963,946 1,652,956 1,190,762 3,555,842 1,534,341
Charges for Services 3,903,522 3,680,356 3,808,779 3,766,691 3,838,691
Fines and Forfeitures 131,513 106,612 131,612 116,900 116,900
Investment Earnings 45,844 24,113 23,863 45,025 45,372
Other Revenue 566,111 538,709 538,709 603,594 615,021
Total Operating Revenues 22,785,845 22,080,972 20,916,066 23,884,647 21,701,985
Other Sources
Sales of Fixed Assets 12,555 27,000 27,000 15,000 15,000
Capital Lease Proceeds 170,246 - - - -
Bond and Loan Proceeds - 3,800,000 3,800,000 - 6,125,000
Transfers-In From Other Funds 6,248,511 4,098,660 5,788,440 3,500,543 3,369,471
Total Other Sources 6,431,312 7,925,660 9,615,440 3,515,543 9,509,471
TOTAL REVENUES 29,217,157 30,006,632 30,531,506 27,400,190 31,211,456
EXPENDITURES
General Government and Finance 3,084,616 2,879,121 3,046,949 3,130,479 3,197,579
Community Development 456,063 1,455,162 1,464,613 1,120,638 1,087,086
Public Safety 2,726,711 3,001,223 3,006,527 3,253,284 3,352,052
Road and Bridge, Engineering and Utilities 1,669,401 4,361,591 4,253,817 4,206,418 4,190,949
Transportation and Fleet Maintenance 2,785,188 3,727,970 3,234,376 3,727,438 3,409,284
Parks and Recreation 3,784,166 1,459,752 1,463,314 1,580,019 1,622,227
Total Operating Expenditures 14,506,145 16,884,819 16,469,596 17,018,276 16,859,177
Debt Service 1,842,421 1,900,419 1,912,313 1,908,719 1,458,222
Capital Improvements and Equipment Replacement 8,533,403 7,046,911 4,543,596 8,127,792 3,294,083
Contingency - 100,000 30,000 100,000 100,000
Other Uses
Loan to ERFPD - - 717,989 - -
Transfers-Out To Other Funds 6,248,511 4,095,327 5,788,440 3,500,543 3,369,471
TOTAL EXPENDITURES 31,130,480 30,027,476 29,461,934 30,655,330 25,080,953
NET SOURCE (USE) OF FUNDS (1,913,323) (20,844) 1,069,572 (3,255,140) 6,130,503
FUND BALANCES, Beginning of Year 16,281,908 14,371,465 14,368,585 15,438,157 12,183,017
FUND BALANCES, End of Year 14,368,585$ 14,350,621$ 15,438,157$ 12,183,017$ 18,313,520$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section II, Page 2
Town Urban Community Affordable
General Center Renewal Enhancement Water Housing
Fund West Fund Fund Fund Fund
REVENUE
Taxes 11,977,899$ -$ 1,053,955$ -$ -$ -$
Licenses and Permits 174,000 - - - - -
Intergovernmental 990,710 - - - - -
Charges for Services 1,310,263 - - - 170,000 -
Fines and Forfeitures 116,900 - - - - -
Investment Earnings 25,000 - 4,712 - - 1,191
Other Revenue 364,900 - - 84,000 - 2,694
Total Operating Revenues 14,959,672 - 1,058,667 84,000 170,000 3,885
Other Sources
Sales of Fixed Assets - - - - - -
Capital Lease Proceeds - - - - - -
Bond and Loan Proceeds - - - - - -
Transfers-In From Other Funds 219,735 300,000 - - - -
TOTAL REVENUES 15,179,407 300,000 1,058,667 84,000 170,000 3,885
EXPENDITURES
General Government, Housing and Finance 3,129,529 - 950 - - -
Community Development 1,120,638 - - - - -
Police 3,253,284 - - - - -
Public Works, Engineering and Utilities 4,074,065 - - - 132,353 -
Transportation and Fleet Maintenance - - - - - -
Recreation and Culture 1,281,738 298,281 - - - -
Total Operating Expenditures 12,859,254 298,281 950 - 132,353 -
Debt Service - - 660,860 - - -
Capital Expenditures - - - - - -
Contingency 100,000
Other Uses
Transfers-Out To Other Funds 1,952,000 - 550,000 100,000 100,000 -
TOTAL EXPENDITURES 14,911,254 298,281 1,211,810 100,000 232,353 -
NET SOURCE (USE) OF FUNDS 268,153 1,719 (153,143) (16,000) (62,353) 3,885
FUND BALANCES, Beginning of Year 4,606,797 104,589 857,941 96,996 880,199 517,335
FUND BALANCES, End of Year 4,874,950$ 106,308$ 704,798$ 80,996$ 817,846$ 521,220$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 3
Debt Service Internal
Facilities Fund Capital Service Percent
Reserve Bond Projects Transit Fleet Equipment of
Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ 546,531$ 2,000,000$ 44,210$ -$ -$ 15,622,595$ 65.41%
- - - - - - 174,000 0.73%
- - 2,093,534 328,000 - 143,598 3,555,842 14.89%
- - - 208,829 1,487,632 589,967 3,766,691 15.77%
- - - - - - 116,900 0.49%
- 750 13,372 - - - 45,025 0.19%
- - 80,000 72,000 - - 603,594 2.53%
- 547,281 4,186,906 653,039 1,487,632 733,565 23,884,647 100.00%
- - - - - 15,000 15,000
- - - - - - -
- - - - - - -
- 578,808 820,000 1,282,000 300,000 - 3,500,543
- 1,126,089 5,006,906 1,935,039 1,787,632 748,565 27,400,190
- - - - - - 3,130,479 18.39%
- - - - - - 1,120,638 6.58%
- - - - - - 3,253,284 19.12%
- - - - - - 4,206,418 24.72%
- - - 1,941,469 1,785,969 - 3,727,438 21.90%
- - - - - - 1,580,019 9.28%
- - - 1,941,469 1,785,969 - 17,018,276 100.00%
- 1,126,089 121,770 - - - 1,908,719
- - 7,888,123 - - 239,669 8,127,792
100,000
- - 798,543 - - - 3,500,543
- 1,126,089 8,808,436 1,941,469 1,785,969 239,669 30,655,330
- - (3,801,530) (6,430) 1,663 508,896 (3,255,140)
- 510,375 5,371,135 644,372 180,515 1,667,903 15,438,157
-$ 510,375$ 1,569,605$ 637,942$ 182,178$ 2,176,799$ 12,183,017$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 4
REVENUES
TOWN OF AVON Financial Overview
Taxes
65.41%
Intergovernmental
14.89%
Charges for Services
15.77%
Investment Earnings
0.19% Licenses, Fines, Other
3.75%
2016 Total Operating Revenues
By Major Source
Taxes
71.47%
Intergovernmental
5.69%
Charges for Services
18.21%
Investment Earnings
0.11%
Licenses, Fines, Other
4.51%
2015 Total Operating Revenues
By Major Source
Section II, Page 5
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017TAXES
General Property Tax 2,800,288 2,772,917 2,826,055 3,392,297 2,792,190
Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000 Real Estate Transfer Tax 3,764,526 3,825,312 2,250,000 2,000,000 2,000,000 Sales Tax 7,097,301 7,056,531 7,498,723 7,787,072 8,097,355
Utility Tax 109,441 110,000 110,000 110,000 110,000
Accomodations Tax 995,540 989,966 1,079,063 1,122,226 1,167,115 VAA Retail Sales Fee 683,833 650,000 650,000 676,000 676,000 Franchise Fees 404,329 415,000 415,000 415,000 415,000
Total Taxes 15,968,106$ 15,924,726$ 14,948,841$ 15,622,595$ 15,377,660$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $15,622,595 or 65.41% of its operating revenues, through an assortment of taxes in 2016. The chart and table below depicts the amount and type of taxes projected for 2015.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating costs associated with providing general governmental type services to the community. The Town also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
21.71%
Specific Ownership Tax
0.77%
Real Estate Transfer Tax
12.80%
Sales Tax
49.84%
Accomodations Tax
7.18%
VAA Retail Sales Fee
4.33% Franchise Fees
2.66%
2016 Taxes
By Type
Section II, Page 6
REVENUES
TOWN OF AVON
Financial Overview
Property Tax For 2015, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will decrease from 3.251 to 2.982 mills due to a small increase in the Town's net assessed valuation. In addition, the Avon Urban Renewal Authority has budgeted $1,053,955 in property tax
increment. Total property tax revenues for the Town are budgeted at $3,392,297 or 21.71% of total tax revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Property Tax Levy
Section II, Page 7
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON Financial Overview
General Government
and Finance
13.29% Community
Development
6.39%
Public Safety
13.11%
Road and Bridge,
Engineering and
Utilities
18.55%
Transportation and
Fleet Maintenance
14.11%
Parks and Recreation
6.38%
Debt Service
8.34%
Capital Improvements
and Equipment
Replacement
19.82%
2015 Total Expenditures*
By Major Function
General Government
and Finance
11.57%
Community
Development
4.14% Public Safety
12.02%
Road and Bridge,
Engineering and
Utilities
15.55%
Transportation and
Fleet Maintenance
13.78%
Parks and Recreation
5.84%
Debt Service
7.06%
Capital Improvements
and Equipment
Replacement
30.04%
2016 Total Expenditures*
By Major Function
Section II, Page 8
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2013 2014 2014 2015 2016
EXPENDITURES
Governmental Funds:
General Fund 14,360,940$ 14,690,988$ 15,827,386$ 14,911,254$ 15,274,566$
Special Revenue Funds 3,243,362 1,182,365 1,179,337 1,842,444 1,472,635
Debt Service Funds 1,268,091 1,105,345 1,117,239 1,126,089 579,144
Capital Projects Fund 9,020,716 8,800,638 6,284,327 8,808,436 4,191,241
Total 27,893,109 25,779,336 24,408,289 26,688,223 21,517,586
Proprietary Fund Types:
Transit Fund 1,166,050 2,029,119 1,496,435 1,941,469 1,571,033
Fleet Maintenance Fund 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
Equipment Replacement Fund 452,183 520,170 1,819,269 239,669 154,083
Total 3,237,371 4,248,140 5,053,645 3,967,107 3,563,367
TOTAL EXPENDITURES 31,130,480$ 30,027,476$ 29,461,934$ 30,655,330$ 25,080,953$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
60.90%
Special Revenue Funds
5.87%
Debt Service Funds
2.31%
Capital Projects
Fund
11.46%
Transit Fund
6.26%
Fleet Maintenance Fund
7.33%
Equipment
Replacement Fund
1.02%
2016 Total Expenditures
By Fund Type
Section II, Page 9
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
OPERATING EXPENDITURES
Personnel 7,848,034$ 8,819,816$ 8,789,156$ 9,529,121$ 10,044,603$
Commodities 1,272,541 1,456,381 1,432,819 1,462,776 1,404,584
Contracted Services 1,639,560 2,406,490 2,114,616 1,845,140 1,728,619
Other Operating Costs 3,332,266 3,210,787 3,508,844 3,346,947 3,327,330
Debt Service 321,111 322,336 322,606 318,284 319,236
Capital Outlay 133,380 705,830 338,643 555,558 64,302
Total Operating Expenditures 14,546,892$ 16,921,640$ 16,506,684$ 17,057,826$ 16,888,674$
EXPENDITURES
TOWN OF AVON
Financial Overview
Personnel
55.86%
Commodities
8.58%
Contracted Services
10.82%
Other Operating Costs
19.62%
Debt Service
1.87%
Capital Outlay
3.26%
2016 Total Operating Expenditures
By Category
Personnel
53.25%
Commodities
8.68%
Contracted Services
12.81%
Other Operating Costs
21.26%
Debt Service
1.95% Capital Outlay
2.05%
2015 Total Operating Expenditures
By Category
Section II, Page 10
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 4,716,678$ 5,316,311$ 5,200,572$ 5,742,333$ 6,062,955$
PTS Employees 662,675 657,577 657,337 666,301 648,777
Overtime & Other Misc. Wages 276,810 279,733 291,940 301,595 301,880
Benefits:
Insurance 1,525,201 1,827,229 1,931,023 2,023,747 2,196,483
Taxes 79,238 91,136 89,631 97,784 102,184
Retirement 549,738 614,209 585,079 661,833 696,719
Other Benefits 37,694 33,621 33,574 35,529 35,604
Total Personnel Costs 7,848,034$ 8,819,816$ 8,789,156$ 9,529,122$ 10,044,602$
EXPENDITURES
TOWN OF AVON
Financial Overview
Full-time Employees
60.26%
PTS Employees
6.99%
Overtime & Other
Misc. Wages
3.16%
Insurance
21.24%
Taxes
1.03%
Retirement
6.95% Other Benefits
0.37%
2016 Personnel Expenditures
Full-time Employees
59.17% PTS Employees
7.48%
Overtime & Other
Misc. Wages
3.32%
Insurance
21.97%
Taxes
1.02%
Retirement
6.66%
Other Benefits
0.38%
2015 Personnel Expenditures
Section III, Page 1
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 10,842,607$ 10,820,041$ 11,368,804$ 11,977,899$ 12,333,071$
Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental 937,927 967,456 970,968 990,710 1,000,743
Charges for Services 1,268,023 1,276,195 1,362,547 1,310,263 1,288,070
Fines and Forfeitures 131,513 106,612 131,612 116,900 117,400
Investment Earnings 26,432 15,000 15,000 25,000 25,000
Other Revenue 347,731 309,119 309,119 364,900 364,900
Total Operating Revenues 13,764,869 13,647,923 14,431,550 14,959,672 15,303,184
Other Sources
Capital Lease Proceeds - - - - -
Sales of Capital Assets - - - - -
Transfer-In From Capital Projects Fund 207,121 1,538,335 1,538,335 219,735 226,327
Total Other Sources 207,121 1,538,335 1,538,335 219,735 226,327
TOTAL REVENUES 13,971,990$ 15,186,258$ 15,969,885$ 15,179,407$ 15,529,511$
EXPENDITURES
General Government 2,884,616$ 2,878,171$ 3,045,999$ 3,129,529$ 3,196,629$
Community Development 456,063 1,455,162 1,464,613 1,120,638 1,087,086
Public Safety 2,726,711 3,001,223 3,006,527 3,253,284 3,352,052
Public Works 3,409,472 4,156,304 4,047,786 4,074,065 4,054,620
Parks and Recreation 1,654,078 1,203,128 1,210,462 1,281,738 1,319,179
Total Operating Expenditures 11,130,940 12,693,988 12,775,387 12,859,254 13,009,566
Contingency - 100,000 30,000 100,000 100,000
Other Uses
Transfers-Out to Town Center West Fund 45,000 150,000 150,000 250,000 300,000
Transfers-Out to Capital Projects Fund 2,025,000 345,000 1,545,000 120,000 370,000
Transfers-Out to Transit 860,000 1,102,000 1,026,999 1,282,000 1,220,000
Transfers-Out to Fleet Maintenance 300,000 300,000 300,000 300,000 275,000
Total Other Uses 3,230,000 1,897,000 3,021,999 1,952,000 2,165,000
TOTAL EXPENDITURES 14,360,940 14,690,988 15,827,386 14,911,254 15,274,566
NET SOURCE (USE) OF FUNDS (388,950) 495,270 142,499 268,153 254,945
FUND BALANCES, Beginning of Year 4,853,248 4,464,298 4,464,298 4,606,797 4,874,950
FUND BALANCES, End of Year 4,464,298$ 4,959,568$ 4,606,797$ 4,874,950$ 5,129,895$
FUND BALANCES:
Nonspendable -$ -$ -$ -$ -$
Restricted For:
3% TABOR Emergency Reserve 476,619 598,376 476,619 532,355 543,192
Assigned For:
Special Events - 121,878 47,878 310,000 350,000
Capital Improvements - - - 250,000 250,000
Unassigned:
25% Minimum Reserve Balance 3,590,235 3,672,747 3,563,097 3,672,814 3,701,142
Undesignated, Unreserved 397,444 566,567 519,204 109,782 285,562
TOTAL FUND BALANCES 4,464,298$ 4,959,568$ 4,606,797$ 4,874,950$ 5,129,895$
MUNICIPAL SERVICES General Fund #10
Section III, Page 2
MUNICIPAL SERVICES
General Fund
Taxes
80.07%
Licenses and Permits
1.16%
Intergovernmental
6.62%
Charges for Services
8.76%
Fines and Forfeitures
0.78% Investment
Earnings
0.17% Other Revenue
2.44%
2016 Operating Revenues
General Government
24.34%
Community
Development
8.71%
Public Safety
25.30%
Public Works
31.68%
Parks and Recreation
9.97%
2016 Operating Expenditures
Section III, Page 3
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
TAXES
General Property Tax 1,443,146$ 1,493,544$ 1,496,018$ 1,747,601$ 1,747,601$
Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000
Sales Tax 7,067,759 7,036,531 7,458,723 7,757,072 8,067,355
Utility Tax 109,441 110,000 110,000 110,000 110,000
Accommodation Tax 995,541 989,966 1,079,063 1,122,226 1,167,115
Other 25,710 20,000 40,000 30,000 30,000
VAA RSF 683,833 650,000 650,000 676,000 676,000
Franchise Fees 404,329 415,000 415,000 415,000 415,000
TOTAL TAXES 10,842,607$ 10,820,041$ 11,368,804$ 11,977,899$ 12,333,071$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
14.59%
Specific Ownership Tax
1.00%
Sales Tax
64.76%
Utility Tax
0.92%
Accommodation
Tax
9.37%
Other
0.25%
VAA RSF
5.64%
Franchise Fees
3.46%
2016 Taxes
Section III, Page 4
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 2,109,079$ 96,717$ 442,175$ 458,004$ -$ 20,554$ 3,129,529$
Community Development 510,811 13,725 254,702 338,850 - 2,550 1,120,638
Public Safety 2,469,168 127,885 46,870 561,561 - 47,800 3,253,284
Public Works 1,712,408 440,589 843,623 1,021,595 - 55,850 4,074,065
Recreation and Culture 1,001,732 70,162 40,793 165,251 - 3,800 1,281,738
TOTAL OPERATING
EXPENDITURES 7,803,198$ 749,078$ 1,628,163$ 2,545,261$ -$ 130,554$ 12,856,254$
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Services
60.70%
Commodities
6.28%
Contracted Services
12.66%
Other Operating Costs
20.30%
Debt Service
0.00% Capital Outlay
0.98%
2016 Operating Expenditures
By Object Class
Section III, Page 5
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Taxes:
51101 General Property Tax $1,492,307 $1,492,044 1,492,044$ 1,746,101$ 1,746,101$
51102 General Property Tax - Delinquent Collections 4 500 500 500 500
51103 General Property Tax - Interest (15,663) 1,000 3,474 1,000 1,000
51104 General Property Tax - Abatements (33,502) -- - -
51201 Specific Ownership Tax 112,848 105,000 120,000 120,000 120,000
51301 Sales Tax 7,067,759 7,036,531 7,458,723 7,757,072 8,067,355
51302 Utility Tax 109,441 110,000 110,000 110,000 110,000
51303 Accommodation Tax 995,541 989,966 1,079,063 1,122,226 1,167,115
51304 Penalties and Interest 25,512 15,000 35,000 25,000 25,000
51305 Sales Tax Audit Assessments 198 5,000 5,000 5,000 5,000
51307 VAA Retail Sales Fee 683,833 650,000 650,000 676,000 676,000
51402 Franchise Fees 404,329 415,000 415,000 415,000 415,000
51000 Total Taxes 10,842,607 10,820,041 11,368,804 11,977,899 12,333,071
Licenses and Permits:
52101 Liquor Licenses 5,949 7,000 7,000 7,000 7,000
52102 Business Licenses 22,300 20,000 40,000 40,000 40,000
52103 Contractor's Licenses 11,315 10,500 10,500 10,500 10,500
52201 Building Permits 162,446 107,900 207,900 107,900 107,900
52205 Road Cut Permits 8,626 8,000 8,000 8,000 8,000
52206 Other Licenses and Permits -100 100 - -
52207 Mobile Vendor Cart Permits -- - 600 600
52000 Total Licenses and Permits 210,636 153,500 273,500 174,000 174,000
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 7,563 8,000 8,000 8,000 8,000
53107 Ballistic Vests 1,892 1,400 1,400 2,475 -
State Grants
53204 LEAF Grant 15,618 22,000 25,512 22,000 22,000
53206 High Visibility Grant 20,050 14,000 14,000 14,000 14,000
Local Government/Other Agency
53402 Eagle County- Trail Safety and Repair - 10,000 10,000 - -
53900 Eagle River Youth Coalition 8,920 8,500 8,500 - -
Subtotal: Grants 54,043 63,900 67,412 46,475 44,000
State/County Shared Revenue:
53301 Conservation Trust 61,825 65,000 65,000 65,000 65,000
53302 Motor Vehicle Registration 26,010 22,000 22,000 22,000 22,000
53303 Highway User's Tax 186,860 182,445 182,445 183,000 183,000
53304 Cigarette Tax 41,460 40,000 40,000 47,000 47,000
53305 County Sales Tax 425,950 453,111 453,111 471,235 483,743
53306 Road & Bridge Fund 139,000 140,000 140,000 153,000 153,000
53308 State Severance Tax 2,779 1,000 1,000 3,000 3,000
Subtotal: Shared Revenue 883,884 903,556 903,556 944,235 956,743
53000 Total Intergovernmental 937,927 967,456 970,968 990,710 1,000,743
Revenue Detail
MUNICIPAL SERVICES General Fund
Section III, Page 6
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Revenue Detail
MUNICIPAL SERVICES General Fund
Charges for Services:
General Government:
54101 Sales of Map and Publications - -- - -
54102 Photocopying Charges 110 300 300 300 300
54103 License Hearing Fees 75 100 100 100 100
54104 Other Fees and Charges 2,788 1,250 1,250 1,250 1,250
54105 CC & Paper Filing Fees 694 250 250 - -
54201 Plan Check Fees 86,179 58,100 108,100 58,100 58,100
54202 Subdivision Review Fees 1,905 1,000 1,000 - -
54203 Design Review Fees 15,063 20,000 20,000 20,000 20,000
54204 Animal Control Fees 300 500 500 500 500
54205 Abatement Services 276 -- - -
54206 Fire Impact Fee Administration Fees 1,695 2,500 2,500 2,500 2,500
54301 Police Reports 625 600 600 600 600
54302 Police Extra Duty 21,750 20,000 20,000 20,000 20,000
54303 Fingerprinting Fees 5,328 4,000 4,000 4,500 4,000
54304 VIN Inspection Fees 16,915 13,000 18,000 18,000 18,000
54305 False Alarm Fees/Misc Police Dept Fees 885 1,000 1,000 1,000 1,000
54306 National Night Out 600 500 1,175 1,200 1,200
54399 DUI Reimbursement 20,559 14,000 22,092 22,092 22,092
Subtotal: General Govern.175,747 137,100 200,867 150,142 149,642
Recreation Facility:
54601 Admission Fees 708,888 751,500 751,500 751,500 751,500
54602 Program Fees 42,295 42,000 42,000 27,257 28,430
54603 Rentals 41,397 41,000 41,000 41,000 41,000
54604 Merchandise Sales 14,805 12,500 12,500 8,500 12,500
54605 Childcare 3,956 -- - -
54606 Rec Center Services 7,523 12,000 12,000 12,000 12,000
54607 Fitness Program Revenues 65,596 63,000 63,000 53,500 54,500
Other Recreation:
54651 Adult Program Revenues 10,459 11,000 11,000 36,200 14,350
54652 Cabin Equipment Rentals 26,102 30,000 9,500 2,000 2,000
54653 Athletic Field Rentals 3,909 5,500 13,500 5,500 5,500
54654 Cabin Concessions 2,781 3,000 50 200 1,000
54655 Youth Program Revenues 101,828 111,000 111,000 128,550 113,220
54676 Sponsorships 30,250 24,250 43,000 43,000 48,000
54678 Event Fees 14,817 9,275 28,000 9,775 9,775
54679 Special Event Admission Fees 17,670 23,070 23,630 41,139 44,653
Subtotal: Recreation 1,092,276 1,139,095 1,161,680 1,160,121 1,138,428
54000 Total Charges for Services 1,268,023 1,276,195 1,362,547 1,310,263 1,288,070
Section III, Page 7
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Revenue Detail
MUNICIPAL SERVICES General Fund
Fines and Forfeitures:
55101 Court Fines - Traffic 64,617 60,000 60,000 60,000 60,000
55102 Court Fines - Criminal 24,572 20,000 40,000 30,000 30,000
55103 Court Fines - Parking 9,528 5,000 10,000 10,000 10,000
55105 Court Costs 9,005 8,000 8,000 8,000 8,000
55106 Jury Fees -150 150 150 150
55107 Bond Forfeitures 300 500 500 500 500
55109 Miscellaneous Court Revenues - -- - 500
55110 Police Training Surcharge 9,030 8,250 8,250 8,250 8,250
55120 Police Forfeiture Revenue 14,461 4,712 4,712 - -
55000 Total Fines and Forfeitures 131,513 106,612 131,612 116,900 117,400
Investment Earnings:
57101 Interest 26,432 15,000 15,000 25,000 25,000
57000 Total Investment Earnings 26,432 15,000 15,000 25,000 25,000
Other Revenues:
58101 Recreational Amenity Fees 224,385 230,000 230,000 285,000 285,000
58109 Bond Issuance Fees 10,739 -- 9,800 9,800
58201 Lease of Town-Owned Property 57,327 44,019 44,019 40,000 40,000
58999 Miscellaneous Nonclassified Revenues 55,280 35,100 35,100 30,100 30,100
58000 Total Other Revenues 347,731 309,119 309,119 364,900 364,900
50000 TOTAL REVENUES $13,764,869 $13,647,923 14,431,550$ 14,959,672$ 15,303,184$
Section III, Page 8
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Adopted Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
General Government:
111 Mayor and Town Council 544,134$ 235,171$ 239,889$ 210,907$ 203,586$
112 Boards and Commissions 10,940 15,299 15,299 15,299 15,299
113 Town Attorney 174,128 155,000 155,000 130,000 130,000
121 Municipal Court 89,964 100,234 109,263 124,210 129,227
115 Town Clerk 162,057 124,747 119,161 130,836 121,287
131 Town Manager 270,259 353,069 359,067 361,967 379,235
133 Community Relations 116,451 125,360 132,355 149,897 137,580
Subtotal General Government 1,367,933 1,108,880 1,130,034 1,123,116 1,116,214
Human Resources:
132 Human Resources 214,755 220,886 365,133 411,819 439,522
Finance and IT:
141 Finance 707,288 774,084 779,580 812,834 836,694
143 Information Systems 314,597 385,028 376,095 382,947 405,120
149 Nondepartmental 280,043 389,293 395,157 398,813 399,079
Subtotal Finance and IT 1,301,928 1,548,405 1,550,832 1,594,594 1,640,893
Total General Government and Finance 2,884,616 2,878,171 3,045,999 3,129,529 3,196,629
Community Development:
212 Planning 229,089 277,000 283,835 323,767 317,538
213 Building Inspection 126,984 136,410 135,274 146,757 155,101
214 Economic Development 99,990 215,144 130,568 40,600 40,600
215 Town Produced Events - 623,758 364,964 314,364 323,847
216 Signature Event Seed Funding - 5,000 302,122 90,000 50,000
217 Community Grants - 197,850 247,850 205,150 200,000
Total Community Development 456,063 1,455,162 1,464,613 1,120,638 1,087,086
Police Department:
311 Administration 529,934 595,431 614,046 658,376 661,732
312 Patrol 1,972,310 2,162,311 2,197,179 2,331,166 2,411,493
313 Investigations 224,467 243,481 195,302 263,742 278,827
Total Police Department 2,726,711 3,001,223 3,006,527 3,253,284 3,352,052
Public Works
Engineering:
412 Engineering 221,685 488,935 379,433 267,664 263,627
418 Buildings and Facilities 962,572 1,121,795 1,157,528 1,109,892 1,058,365
Roads and Bridges:
413 Roads and Bridges 1,277,550 1,515,799 1,494,783 1,602,864 1,603,105
415 Parks and Grounds 947,665 1,029,775 1,016,042 1,093,645 1,129,523
Total Public Works Department 3,409,472 4,156,304 4,047,786 4,074,065 4,054,620
MUNICIPAL SERVICES
General Fund
Section III, Page 9
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Adopted Proposed
Dept./Div.Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
MUNICIPAL SERVICES
General Fund
Recreation Department:
513 Special Events 529,582 -- - -
514 Administration 210,714 198,528 214,045 238,223 235,491
515 Adult Programs 24,402 27,671 34,147 58,827 59,025
516 Aquatics 368,197 436,309 435,469 427,447 451,352
517 Childcare 26,461 -- - -
518 Fitness 152,084 138,344 131,054 132,740 132,517
519 Guest Services 212,579 252,537 269,718 292,090 305,999
521 Youth Programs 101,078 121,498 119,951 132,411 134,795
522 Cabin 28,981 28,241 6,078 - -
Total Recreation 1,654,078 1,203,128 1,210,462 1,281,738 1,319,179
TOTAL OPERATING EXPENDITURES 11,130,940$ $12,693,988 12,775,387$ 12,859,254$ 13,009,566$
Section III, Page 10
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Contingency Total
General Government:
111 Town Council 163,207$ -$ 8,800$ 22,400$ -$ 16,500$ -$ 210,907$
112 Boards and Commissions 13,299 - - 2,000 - - - 15,299
113 Town Attorney - - 130,000 - - - - 130,000
115 Town Clerk 88,371 3,550 19,925 18,990 - - - 130,836
121 Municipal Court 97,857 500 25,278 575 - - - 124,210
131 Town Manager 344,322 225 1,000 10,918 - 2,502 3,000 361,967
133 Community Relations 51,022 625 39,200 59,050 - - - 149,897
Subtotal General Govt 758,078 4,900 224,203 113,933 - 19,002 3,000 1,123,116
Human Resources Department:
132 Human Resources 362,565 13,347 13,130 22,777 - - - 411,819
Finance and IT:
141 Finance Department 686,016 10,100 90,394 24,772 - 1,552 - 812,834
143 Information Systems 222,352 34,645 73,333 52,617 - - - 382,947
149 Nondepartmental 80,068 33,725 41,115 243,905 - - - 398,813
Subtotal Finance and IT 1,351,001 91,817 217,972 344,071 - 1,552 - 2,006,413
Total General Govt and Finance 2,109,079 96,717 442,175 458,004 - 20,554 3,000 3,129,529
Community Development:
212 Planning 222,718 7,800 78,388 13,261 - 1,600 - 323,767
213 Building Inspection 135,722 625 3,750 6,660 - - - 146,757
214 Economic Development - - 28,600 12,000 - - - 40,600
215 Town Produced Events 152,371 5,300 143,964 11,779 - 950 - 314,364
216 Signature Event Seed Funding - - - 90,000 - - - 90,000
217 Community Grants - - - 205,150 - - - 205,150
Total Community Development 510,811 13,725 254,702 338,850 - 2,550 - 1,120,638
Public Safety:
Police Department:
311 Administration 575,584 18,560 28,946 34,336 - 950 - 658,376
312 Patrol 1,649,744 103,275 16,724 516,473 - 44,950 - 2,331,166
313 Investigations 243,840 6,050 1,200 10,752 - 1,900 - 263,742
Total Public Safety 2,469,168 127,885 46,870 561,561 - 47,800 - 3,253,284
Public Works
412 Engineering 231,054 24,500 6,000 6,110 - - - 267,664
413 Roads and Bridges 586,843 185,706 397,478 432,837 - - - 1,602,864
415 Parks 536,104 137,341 209,820 187,480 22,900 1,093,645
418 Buildings & Facilities 358,407 93,042 230,325 395,168 32,950 1,109,892
Total Public Works 1,712,408 440,589 843,623 1,021,595 - 55,850 - 4,074,065
Departmental Operating Costs
MUNICIPAL SERVICES General Fund
Section III, Page 11
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Contingency Total
Departmental Operating Costs
MUNICIPAL SERVICES General Fund
Recreation:
514 Administration 158,380 6,660 25,293 46,940 - 950 - 238,223
515 Adult Programs 51,905 6,922 - - - - - 58,827
516 Aquatics 364,698 28,005 15,000 18,794 - 950 - 427,447
518 Fitness 64,087 3,500 - 65,153 - - - 132,740
519 Guest Services 252,701 13,775 - 24,664 - 950 - 292,090
521 Youth Programs 109,961 11,300 500 9,700 - 950 - 132,411
Total Recreation 1,001,732 70,162 40,793 165,251 - 3,800 - 1,281,738
TOTAL OPERATING EXPENDITURES 7,803,198$ 749,078$ 1,628,163$ 2,545,261$ -$ 130,554$ 3,000$ 12,859,254$
Section III, Page 12
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
Fund: Town Center West
Maintenance Fund Budget Summary
SEE THE GENERAL FUND - PUBLIC WORKS DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Town Center West Maintenance Fund receives fund transfers in from the General and Urban Renewal Funds.
Monies are used for maintenance of the "pedestrian mall", including summer landscaping and winter snow
removal.
The Director of Public Works oversees the Fund budget, which is accounted for in the Public Works department.
Section III, Page 13
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue:
Insurance Proceeds -$ -$ -$ -$ -$
Miscellaneous Nonclassified Revenues - - - - -
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund 45,000 150,000 150,000 250,000 300,000
Transfers In - Urban Renewal Authority 200,000 100,000 100,000 50,000 -
TOTAL REVENUES 245,000 250,000 250,000 300,000 300,000
EXPENDITURES
Public Works:
Main Street Maintenance 219,851 256,625 252,852 298,281 303,048
Total Operating Expenditures 219,851 256,625 252,852 298,281 303,048
TOTAL EXPENDITURES 219,851 256,625 252,852 298,281 303,048
NET SOURCE (USE) OF FUNDS 25,149 (6,625) (2,852) 1,719 (3,048)
FUND BALANCES, Beginning of Year 82,292 102,390 107,441 104,589 106,308
FUND BALANCES, End of Year 107,441$ 95,765$ 104,589$ 106,308$ 103,260$
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 80,541 88,232 89,694 97,324 104,876
61106 Paid out Leave 0 837 861 931 1,006
61121 PTS Wages 18,445 21,660 15,000 19,240 19,240
[Entity] Budget Detail Desc.Note Total
[417] 1 26 Week PTS at $18.50/hour 19,240
Total 19,240
61151 Overtime Wages 84 3,600 1,600 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[417] TCW Staff Overtime 1,000
Total 1,000
61301 FT Pension 8,860 9,798 9,961 10,808 11,647
61302 PTS Pension 693 812 563 722 722
61304 Employee Assistance Prog 48 49 49 48 48
61401 FICA/Medicare 1,431 1,658 1,554 1,718 1,829
61501 Group Health and Life Insu 14,156 15,800 16,972 33,801 36,934
61505 Long-term Disability Insura 737 801 814 891 962
61507 Dental Insurance 1,053 1,182 1,182 2,765 2,907
61509 Worker's Compensation 3,818 4,218 5,237 6,375 6,812
61510 Unemployment Insurance 297 343 321 355 378
61000 Personnel Services 130,163 148,989 143,808 175,978 188,362
62202 Sand and Gravel 0 650 0 0 0
62205 Plumbing and Electrical Su 1,880 3,000 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[417] Replacement bollard components 2,000
[417] Irrigtation Components 500
Total 2,500
62206 Landscaping and Plant Ma 4,522 5,350 5,350 5,350 5,900
[Entity] Budget Detail Desc.Note Total
[417] Mulch 1,500
[417] Compost 500
[417] Annual & Perenniels 3,000
[417] Sod 0
[417] Seed 350
Total 5,350
62305 Chemicals 3,710 4,700 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[417] Fertilizer 1,000
[417] Icemelt 3,000
Total 4,000
Section III, Page 14
417 Town Center West Maintena Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62401 Gasoline 1,110 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[417] Unleaded Fuel 1,500
Total 1,500
62402 Diesel 1,460 1,700 500 500 550
[Entity] Budget Detail Desc.Note Total
[417] Diesel Fuel 500
Total 500
62805 Clothing and Uniforms 535 1,860 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[417] Outerwear (3ppl)400
[417] Work Clothing (3ppl)600
Total 1,000
62806 Safety Materials and Suppl 472 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[417] Work Boots 450
[417] Misc. Supplies 150
Total 600
62807 Consumable Tools/Small 1,731 2,650 1,000 2,500 450
[Entity] Budget Detail Desc.Note Total
[417] Hand Tools 350
[417] String Trimmer 650
[417] Push Mower 1,500
Total 2,500
62899 Other Miscellaneous Oper 4,045 5,000 5,000 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[417] Replacement LED Holiday Lights 2,500
[417] Misc. Materials 1,000
Total 3,500
62000 Commodities 19,465 27,010 21,450 21,450 20,000
63999 Other Purchased and Cont 28,784 43,200 35,760 36,360 36,360
[Entity] Budget Detail Desc.Note Total
[417] Weed Control 1,000
[417] Tree Care 3,000
[417] Snow Removal Contract 21,000
[417] Misc. Other repairs 1,000
[417] Mall Landscape Maintenance Contract 10,360
Total 36,360
Section III, Page 15
417 Town Center West Maintena Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 28,784 43,200 35,760 36,360 36,360
64203 Electric 9,423 10,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[417] Avon Station, Lettuce Shed Lane 10,000
Total 10,000
64401 Fleet Maintenance Charge 14,521 9,565 23,973 25,230 26,378
[Entity] Budget Detail Desc.Note Total
[417] Annual Fleet Maintenance Charges 25,230
Total 25,230
64402 Equipment Replacement C 15,624 15,989 15,989 22,035 21,220
[Entity] Budget Detail Desc.Note Total
[417] Annual Equipment Rental Charges 22,035
Total 22,035
64403 Washbay Charges 1,872 1,872 1,872 728 728
[Entity] Budget Detail Desc.Note Total
[417] Annual Washbay Charges - 2 vehicles 728
Total 728
64000 Other Operating Costs 41,440 37,426 51,834 57,993 58,326
66499 Other Machinery and Equi 0 0 0 6,500 0
[Entity] Budget Detail Desc.Note Total
[417] Polar Trac Plow Attachment 6,500
Total 6,500
66000 Capital Outlay 0 0 0 6,500 0
60000T Total Expenditures & O 219,851 256,625 252,852 298,281 303,048
Section III, Page 16
417 Town Center West Maintena Town of Avon
Line Item Detail
Section III, Page 17
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 700 700 700 700
Other Operating Costs - 250 250 250 250
Capital Outlay - - 40,000 - -
Total -$ 950$ 40,950$ 950$ 950$
Department Expenditures by Program
SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND
Fund: Avon Urban Renewal Fund Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was created in
2007, and is the only plan area within Avon; it has a 25-year life of increment finance. Property tax increment revenues for 2016 are based upon an increment of $16,479,750 and an overlapping mill rate
of 61.588, resulting in a 40.7% increase in revenues from the previous year. This increase is due primarily to the completion of the Wyndham Vacation Ownership development. Additional tax increment
revenues are anticipated in 2017 from the construction of the Buck Creek Medical Plaza. In 2016 and 2017, funds transferred to the Town Center West Maintenance Fund are reduced to $50,000 and zero,
respectively. Transfers-out to the Capital Projects Fund are budgeted at $500,000 and $400,000 for 2016 and 2017, respectively.
The Urban Renewal Fund is administered by the Finance Director.
Section III, Page 18
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 784,986$ 698,162$ 748,826$ 1,053,955$ 1,000,379$
Investment Earnings 4,492 3,141 3,391 4,712 7,853
Total Operating Revenues 789,478 701,303 752,217 1,058,667 1,008,232
TOTAL REVENUES 789,478 701,303 752,217 1,058,667 1,008,232
EXPENDITURES
Current:
General Government - 950 950 950 950
Capital Improvements - 40,000 40,000 - -
Debt Service:
Principal 305,000 320,000 320,000 410,000 395,000
Interest 239,573 229,504 229,504 218,240 203,808
Treasurer Fees 29,757 29,000 29,000 31,620 32,500
Fiscal Charges - 1,000 1,000 1,000 1,000
Total Operating Expenditures 574,330 620,454 620,454 661,810 633,258
Other Uses
Transfers Out - Capital Projects Fund 700,000 - - 500,000 400,000
Transfers Out - Town Center West Mtc. Fund 200,000 100,000 100,000 50,000 -
Total Other Uses 900,000 100,000 100,000 550,000 400,000
TOTAL EXPENDITURES 1,474,330 720,454 720,454 1,211,810 1,033,258
NET SOURCE (USE) OF FUNDS (684,852) (19,151) 31,763 (153,143) (25,026)
FUND BALANCES, Beginning of Year 1,511,030 826,178 826,178 857,941 704,798
FUND BALANCES, End of Year 826,178$ 807,027$ 857,941$ 704,798$ 679,772$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 197,938 178,787 229,701 76,558 51,532
TOTAL FUND BALANCES 826,178$ 807,027$ 857,941$ 704,798$ 679,772$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Section III, Page 19
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
DEBT SERVICE
933 Series 2013, Tax Increment Revenue Bonds
64303 Treasurer Fees 29,757$ 29,000$ 29,000$ 31,620$ 32,500$
65101 Principal 305,000 320,000 320,000 410,000 395,000
65102 Interest 239,573 229,504 229,504 218,240 203,808
65103 Fiscal Charges - 1,000 1,000 1,000 1,000
60000 TOTAL DEBT SERVICE 574,330$ 579,504$ 579,504$ 660,860$ 632,308$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section III, Page 20
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget BudgetNumberDescription20142015201520162017
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32016 Main Street Construction 33,986$ -$ -$ -$ -$
32018 Nottingham Road Streetlights - 40,000 40,000 - -
Total Capital Improvement Projects 33,986$ 40,000$ 40,000$ -$ -$
AVON URBAN RENEWAL AUTHORITY Capital Projects
Section III, Page 21
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fund: Community Enhancement
SEE CAPITAL PROJECTS FUND
ADMINISTRATION OF THE DEPARTMENT
Budget Summary
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon
has with Holy Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted
to the following uses: beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition of open space and/or park land and development,
sponsorship of special community events, and undergrounding of overhead electric and other utility lines.
The CEF generates approximately $84,000/year and at the end of 2016 there is estimated be $80,996 remaining in the CEF Fund Balance. The project in the CIP proposed to be funded by the CEF in 2016 is
the undergrounding of the power lines along the Eagle Valley Trail between Eaglebend Apartments and Stonebridge Drive in 2016 ($100,000).
The Town Engineer administers the Community Enhancement Fund.
Section III, Page 22
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue:
Community Enhancement Fees 78,268$ 84,000$ 84,000$ 84,000$ 84,000$
Total Operating Revenues 78,268 84,000 84,000 84,000 84,000
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES 78,268 84,000 84,000 84,000 84,000
EXPENDITURES
Public Works:
Community Enhancement - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund 608,000 - - 100,000 -
TOTAL EXPENDITURES 608,000 - - 100,000 -
NET SOURCE (USE) OF FUNDS (529,732) 84,000 84,000 (16,000) 84,000
FUND BALANCES, Beginning of Year 542,728 18,728 12,996 96,996 80,996
FUND BALANCES, End of Year 12,996$ 102,728$ 96,996$ 80,996$ 164,996$
FUND BALANCES:
Restricted For:
Community Enhancement Projects 12,996$ 2,728$ (3,004)$ 80,996$ 164,996$
Assigned For:
US Hwy 6 Trail Project Undergrounding - 100,000 100,000 - -
TOTAL FUND BALANCES 12,996$ 102,728$ 96,996$ 80,996$ 164,996$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section III, Page 23
Fund: Water
Department: Water Utilities
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services
Commodities
Contract Services
Other Operating Costs
Capital Outlay
Total -$ -$ -$ -$ -$
Department Expenditures by Program
Water Utilities 170,166$ 205,286$ 206,031$ 132,353$ 136,329$
Total 170,166$ 205,286$ 206,031$ 132,353$ 136,329$
1. Installation of water meter and vault on Eaglebend Drive.
2. Managed water rights documentation for Nottingham Dam in Village (at Avon) and RICD.3. Worked with Upper Eagle Regional Water Authority and Mountain Star HOA to resolve water tank issues.
Estimated Personnel Time 25%
Estimated Nonpersonnel Costs 20,813$ Total Activity Cost 33,089$
Performance Metric(s)Projects completed on time and on budget
Estimated Personnel Time 75%Estimated Nonpersonnel Costs 62,437$
Total Activity Cost 99,264$ Performance Metric(s)Community Survey
2015 MAJOR ACCOMPLISHMENTS
DEPARTMENT OPERATIONS
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT OVERVIEW
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues
are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and construction of projects, water
attorney fees and irrigation ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-up and associated projects.
The Water Fund is administered by the Town Engineer. Approximately 20% of the Engineer's total
administration time is charged to the Water Fund.
Management of Capital Water Projects: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed
asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report.
Long-range Planning: Includes oversight of water rights and work on the resolution of issues with the Water
Authority as identified in the 2016-17 Strategic Plan.
Section III, Page 24
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services:
Water Surcharges 149,832$ 150,000$ 150,000$ 150,000$ 150,000$
Tap Fees 285,948 20,000 20,000 20,000 20,000
Tap Fees - Mountain Star 53,822 - -
Total Charges for Services 489,602 170,000 170,000 170,000 170,000
Other Revenues
Nonclassified Revenues - - - - -
TOTAL REVENUES 489,602$ 170,000$ 170,000$ 170,000$ 170,000$
EXPENDITURES
Water Utilities 170,166 205,286 206,031 132,353 136,329
Total Operating Expenditures 170,166 205,286 206,031 132,353 136,329
Other Uses
Transfers Out - Capital Projects Fund 157,764 - - 100,000 -
TOTAL EXPENDITURES 327,930 205,286 206,031 232,353 136,329
NET SOURCE (USE) OF FUNDS 161,672 (35,286) (36,031) (62,353) 33,671
FUND BALANCES, Beginning of Year 754,558 916,230 916,230 880,199 817,846
FUND BALANCES, End of Year 916,230$ 880,944$ 880,199$ 817,846$ 851,517$
FUND BALANCES:
Restricted For:
Water Projects 916,230$ 280,944$ 300,199$ 237,846$ 271,517$
Assigned For:
Mountain Star Water Tank Contribution - 600,000 580,000 580,000 580,000
TOTAL FUND BALANCES 916,230$ 880,944$ 880,199$ 817,846$ 851,517$
MUNICIPAL SERVICES
Water Fund #24
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 31,638 33,749 33,806 35,983 38,921
61106 Paid out Leave 0 330 331 357 367
61151 Overtime Wages 99 0 0 0 0
61201 Automobile Allowance 900 900 900 888 902
61301 FT Pension 3,480 3,749 3,755 3,997 4,322
61304 Employee Assistance Prog 8 8 8 8 8
61401 FICA/Medicare 491 507 508 540 583
61501 Group Health and Life Insu 4,699 5,217 5,597 5,860 6,405
61505 Long-term Disability Insura 160 164 164 168 171
61507 Dental Insurance 366 410 410 431 453
61509 Worker's Compensation 605 648 687 761 825
61510 Unemployment Insurance 95 105 105 112 121
61000 Personnel Services 42,543 45,786 46,272 49,103 53,079
62899 Other Miscellaneous Oper 0 33 33 0 0
62000 Commodities 0 33 33 0 0
63101 Legal Services 58,801 55,000 55,000 30,000 30,000
[Entity] Budget Detail Desc.Note Total
[424] Water Attorney Fees 30,000
Total 30,000
63102 Audit and Accounting Servi 1,500 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[424] 2016 Audit 1,500
Total 1,500
63104 Engineering Services 1,500 5,000 5,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[424] Engineering Services for Dam Monitoring 3,000
Total 3,000
63999 Other Purchased and Cont 36,823 69,967 44,447 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[424] Ditch Main., Water Water Quality Main.20,000
Total 20,000
63000 Purchased and Contract 98,624 131,467 105,947 54,500 54,500
64902 Financial Support, Donatio 28,750 28,000 28,000 28,500 28,500
[Entity] Budget Detail Desc.Note Total
[424] Watershed Council, 4k 4,000
[424] Water Quality Monitoring, 13,5k 13,500
[424] Eagle River Cleanup 1k 1,000
Section III, Page 25
424 Water Utilities Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[424] Urban Runoff Group-Avon Study, 25k 10,000
Total 28,500
64905 Insurance Premiums 250 0 259 250 250
[Entity] Budget Detail Desc.Note Total
[424] CIRSA Insurance Premium 250
Total 250
64000 Other Operating Costs 29,000 28,000 28,259 28,750 28,750
66102 Land Improvements 0 0 25,520 0 0
66000 Capital Outlay 0 0 25,520 0 0
69101 Operating Transfers-Out 157,764 0 0 100,000 0
[Entity] Budget Detail Desc.Note Total
[424] Transfer-Out - CIP (Pumphouse Pumps)100,000
Total 100,000
69000 Other Uses 157,764 0 0 100,000 0
60000T Total Expenditures & O 327,930 205,286 206,031 232,353 136,329
Section III, Page 26
424 Water Utilities Town of Avon
Line Item Detail
Section III, Page 27
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - - - - -
Other Operating Costs 200,000 - - - -
Capital Outlay - - - - -
Total 200,000$ -$ -$ -$ -$
Department Expenditures by Program
NO EXPENDITURES ARE PROVIDED IN THE 2016 BUDGET.
A PROGRAM FOR USE OF THE MONIES IN 2016-17 HAS YET TO BE DEVELOPED.
ADMINISTRATION OF THE DEPARTMENT
Fund: Affordable Housing Budget Summary
DEPARTMENT OVERVIEW
DEPARTMENT FINANCIAL SUMMARY
The Affordable Housing Fund was established to receive payment from two developments: $846,000
from the Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent). The exactions were paid in full satisfaction of the employee housing impact fee
and mitigation requirements. Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. In late 2013, the Town Council approved a request to contribute $200,000 towards
the Augustana Castle Peak Senior Care facility in Eagle, Colorado. A supplemental budget amendment was made for the 2014 budget in May, 2014
The Town Manager administers the Affordable Housing Fund.
Section III, Page 28
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Investment Earnings 1,311$ 1,231$ 1,231$ 1,191$ 1,059$
Other Revenue:
Nonclassified Revenues 2,429 2,510 2,510 2,694 2,681
Total Operating Revenues 3,740 3,741 3,741 3,885 3,740
TOTAL REVENUES 3,740 3,741 3,741 3,885 3,740
EXPENDITURES
General Government:
Affordable Housing 200,000 - - - -
Total Operating Expenditures 200,000 - - - -
TOTAL EXPENDITURES 200,000 - - - -
NET SOURCE (USE) OF FUNDS (196,260) 3,741 3,741 3,885 3,740
FUND BALANCES, Beginning of Year 709,854 513,594 513,594 517,335 521,220
FUND BALANCES, End of Year 513,594$ 517,335$ 517,335$ 521,220$ 524,960$
MUNICIPAL SERVICES
Affordable Housing Fund #25
Section III, Page 29
Fund: Facilities Reserve Fund Budget Summary
DEPARTMENT OVERVIEW
The Facilities Reserve Fund (FRF) was originally established to accumulate funds to maintain major Town of Avon equipment that have a limited useful life and will need refurbishment or replacement such as elevators, air
handlers, and vehicle lifts. The Town has not budgeted monies for the FRF since 2009. These expensive pieces of equipment also are appropriate to fund, depending on magnitude of cost and expected useful life, from the CIP
Fund or the General Fund. To reduce duplicate purposes, and to better identify funding priorities, the balance of the FRF has been consolidated into the 2014 CIP Fund revenues.
Section III, Page 30
Fund Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Other Revenue -$ -$ -$ -$ -$
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES - - - - -
EXPENDITURES
Public Works:
Facilities Maintenance - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund 413,251 - -
TOTAL EXPENDITURES 413,251 - - - -
NET SOURCE (USE) OF FUNDS (413,251) - - - -
FUND BALANCES, Beginning of Year 413,251 - - - -
FUND BALANCES, End of Year -$ -$ -$ -$ -$
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Section III, Page 31
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fund: Debt Service
SEE FUND SUMMARY
ADMINISTRATION OF THE DEPARTMENT
Budget Summary
DEPARTMENT OVERVIEW
DEPARTMENT FINANCIAL SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and
interest on the Town's debt not accounted for in any other fund. Property taxes are levied to pay the
Town's Series 2004 General Obligation Refunding bonds, which were issued to finance the Town's
roundabouts in 1996. The mill rate for 2016 is estimated to decrease slightly from 3.247 to 3.251 to
generate the amount of property taxes necessary to meet the debt service requirements. The Series 1999
Sales Tax Revenue Refunding Bonds matured and were paid in full in 2014. Also accounted for in this fund
are the Series 2010 Certificates of Participation issued for the Regional Transportation Facility, and the
2014B Certificates of Participation that will be used for street improvements. Funding for these bonds in
2016-17 is provided from revenues in the Capital Projects Fund.
The Finance Director administers the Debt Service Fund.
Section III, Page 32
Fund Summary
Original or FinalPrev. Amend.Revised Adopted ProposedAccountActualBudgetBudgetBudgetBudget
Number Description 2014 2015 2015 2016 2017
REVENUES
Taxes:
51101 General Property Taxes 550,201$ 541,020$ 541,020$ 546,531$ -$
51102 Property Tax - Delinquent 1 - - - - 51103 Property Tax - Interest & Penalties (5,775) - - - - 51104 Property Tax - Abatement (12,352) - - - -
51000 Total Taxes 532,075 541,020 541,020 546,531 -
Investment Earnings:
57101 Investment Earnings 294 1,000 500 750 1,000
Other Sources:59201 Transfers-In from Capital Projects Fund 732,375 563,325 578,106 578,808 578,144
59000 Total Other Sources 732,375 563,325 578,106 578,808 578,144
50000 TOTAL REVENUES 1,264,744 1,105,345 1,119,626 1,126,089 579,144
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal 445,000 - - - -
65102 Interest 20,248 - - - -
922 Series 2004, G.O. Refunding Bonds
65101 Principal 475,000 490,000 490,000 515,000 -
65102 Interest 58,012 40,200 40,200 20,600 -
924 Series 2010, Certificates of Participation
65101 Principal 125,000 130,000 130,000 135,000 140,000
65102 Interest 123,581 119,832 119,832 115,932 111,881
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal - 210,000 215,000 210,000 215,000
65102 Interest - 94,493 101,387 108,626 102,263
911
64303 County Treasurer Fees 10,787 10,820 10,820 10,931 -
65103 Fiscal Agent Fees 10,463 10,000 10,000 10,000 10,000
Total Debt Service 1,268,091 1,105,345 1,117,239 1,126,089 579,144
60000 TOTAL EXPENDITURES 1,268,091 1,105,345 1,117,239 1,126,089 579,144
NET SOURCE (USE) OF FUNDS (3,347) - 2,387 - -
FUND BALANCES, Beginning of Year 511,335 507,988 507,988 510,375 510,375
FUND BALANCES, End of Year 507,988$ 507,988$ 510,375$ 510,375$ 510,375$
MUNICIPAL SERVICES
Debt Service Fund #31
Section III, Page 33
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 462,707$ 635,368$ 598,785$ 750,959$ 786,384$
Commodities 87,059 124,177 83,989 109,962 109,962
Contract Services 35,974 98,452 67,913 62,762 62,762
Other Operating Costs 519,249 545,647 530,273 546,014 550,755
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 841 565,255 155,255 411,552 950
Total 1,166,050$ 2,029,119$ 1,496,435$ 1,941,469$ 1,571,033$
Department Expenditures by Program
Administration 205,150$ 244,086$ 235,325$ 239,797$ 245,640$
Operations 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Wash Bay 94,345 221,246 130,967 159,487 164,993
Total 1,166,050$ 2,029,119$ 1,496,435$ 1,941,469$ 1,571,033$
Authorized Positions
Transit Superintendent 1 1 1 1 1
Transit Operations Supervisor 0 0 0 1 1
Transit Wash Bay Operator 0 0 1 1 1
Bus Drivers/CDL Drivers - TOTAL FTE 3 3 3 3 3
Total 4 4 5 6 6
1. Started the Red and Blue Line core bus service to include service to Buffalo Ridge,Wal-Mart and Home Depot.
2. Successful 2015 AWSC Transportation Plan with over 31,700 transit riders during the two week event.
3. Transit ridership continues to increase with a 11% jump in winter ridership over the previous winter season.
3. Administered continuation of the lease agreement with ECO for bus storage, with the adition of WiFi and vault
room use for the upcoming winter season.
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
2015 MAJOR ACCOMPLISHMENTS
The Transportation Department is the singular department of the Transit Fund and is responsible for all
transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing and sustaining effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through
user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Director, who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the summer.
Section III, Page 34
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:110,115$
Total Activity Cost:239,797$ Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:677,343$
Total Activity Cost:1,033,264$ Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.66
Black Line @ $2.54
Restaurant Shuttle @ $2.55
Winter on time performance 99%
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:333,616$
Total Activity Cost:508,921$
Performance Metric(s):Summer cost per rider per route - Blue and Red Lines - $2.85
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS
Summer on time performance - 99%
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development, strategic
planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA
certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit Director occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and
certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind
bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: The Blue and Red Lines serve the Avon Core and residential areas other than Wildridge. In 2016, two (2) smaller 22-seat cutaway buses
will operate these summer routes. New this summer is the summer Restaurant Shuttle in operation from July 1, 2016
through August 15, 2016 with funding support from Beaver Creek. Hours and route frequency are summarized in the table below.
Section III, Page 35
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:69,430$
Total Activity Cost:159,487$
Performance Metric(s):Internal Survey
Cost Recovery
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer AnnualRouteOp Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Blue Line 6:30-6:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Red Line 6:30-10:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 3,060 $249,176
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 6:00-10:00 30 Min 1 30 Min 225 $70,030
Total Service Hrs 7,665 Total Service Hrs 6,085 $1,119,663Grand Total Service Hours 13,750
Section III, Page 36
Fund Summary
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 40,079$ 40,191$ 40,191$ 44,210$ 44,210$
Intergovernmental - 453,000 107,995 328,000 -
Charges for Services 282,878 263,066 263,066 208,829 221,930
Other Revenues 61,837 63,080 63,080 72,000 83,440
Total Operating Revenues 384,794 819,337 474,332 653,039 349,580
Other Sources
Transfers In from General Fund - Operating 860,000 1,020,000 1,000,000 1,200,000 1,220,000
Transfers In from General Fund - Capital - 82,000 26,999 82,000 -
Total Other Sources 860,000 1,102,000 1,026,999 1,282,000 1,220,000
TOTAL REVENUES 1,244,794 1,921,337 1,501,331 1,935,039 1,569,580
EXPENDITURES
Administration 205,150 244,086 235,325 239,797 245,640
Operations 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Washbay 94,345 221,246 130,967 159,487 164,993
TOTAL EXPENDITURES 1,166,050 2,029,119 1,496,435 1,941,469 1,571,033
NET SOURCE (USE) OF FUNDS 78,744 (107,782) 4,896 (6,430) (1,453)
FUND BALANCES, Beginning of Year 560,732 639,476 639,476 644,372 637,942
FUND BALANCES, End of Year 639,476$ 531,694$ 644,372$ 637,942$ 636,489$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 37
Revenue Detail
Original or FinalPrev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,000$ 40,191$ 40,191$ 44,210$ 44,210$
51103 Current & Delinquent interest 79 - - - -
51000 Total Taxes 40,079 40,191 40,191 44,210 44,210
Intergovernmental:
Federal Grants:
53104 FTA Grant - 453,000 107,995 328,000 -
53000 Total Intergovernmental - 453,000 107,995 328,000 -
Charges for Services:
Transportation:
54501 Beaver Creek 124,250 100,000 100,000 111,899 125,000
54507 Wash Bay Services- External 81,246 84,000 84,000 50,000 50,000 54902 Wash Bay Services- Internal 77,382 79,066 79,066 46,930 46,930
54000 Total Charges for Services 282,878 263,066 263,066 208,829 221,930
Other Revenues:
58201 Lease of Town-owned Property 53,025 55,080 55,080 62,000 73,440
58207 Miscellaneous Refunds 912 - - - -
58995 Bus Advertising Revenues 7,844 8,000 8,000 10,000 10,000
58999 Miscellaneous Nonclassified Revenues 56 - - - -
58000 Total Other Revenues 61,837 63,080 63,080 72,000 83,440
Other Sources:
59201 Transfers In from General Fund - Operating 860,000 1,020,000 1,000,000 1,200,000 1,220,000
59201 Transfers In from General Fund - Capital - 82,000 26,999 82,000 -
59000 Total Other Sources 860,000 1,102,000 1,026,999 1,282,000 1,220,000
50000 TOTAL REVENUES 1,244,794 1,921,337 1,501,331 1,935,039 1,569,580
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 38
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 632,415$ 707,672$ 706,066$ 749,884$ 791,036$
Commodities 519,520 523,191 568,974 582,286 596,825
Contract Services 91,203 65,167 65,167 62,655 60,655
Other Operating Costs 96,642 128,205 123,118 126,128 129,167
Debt Service 260,692 262,116 262,116 258,064 259,016
Capital Outlay 18,666 12,500 12,500 6,952 1,552
Total 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Department Expenditures by Program
Fleet Maintenance 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Total 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Authorized Positions
Fleet Director 1 1 1 1 1
Accounting Assistant II 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1
Mechanic I-II 4 4 4 4 4
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website.
2. Successful completion along with Beaver Creek Metropolitan District in the planning and maintenance of critical
vehicles and equipment for the 2015 World Alpine ski Championships.
Budget Summary
DEPARTMENT OVERVIEW
2015 MAJOR ACCOMPLISHMENTS
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of
providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental
agencies.
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
Section III, Page 39
Fund: Fleet
Dept: Fleet Maintenance Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:362,630$
Total Activity Cost:625,089$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:673,455$
Total Activity Cost:1,160,880$
Performance Metric(s):70% Cost Recovery
Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work
through the year.
Section III, Page 40
Fund Summary
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services 1,299,448$ 1,372,358$ 1,414,429$ 1,487,632$ 1,554,500$
Other Revenue 920 - - - -
Total Operating Revenues 1,300,368 1,372,358 1,414,429 1,487,632 1,554,500
Other Sources
Transfers-In from General Fund 300,000 300,000 300,000 300,000 275,000
Capital Lease Proceeds - - - - -
Total Other Sources 300,000 300,000 300,000 300,000 275,000
TOTAL REVENUES 1,600,368 1,672,358 1,714,429 1,787,632 1,829,500
EXPENDITURES
Public Works:
Fleet Maintenance 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
Washbay - - - - -
Total Operating Expenditures 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
TOTAL EXPENDITURES 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
NET SOURCE (USE) OF FUNDS (18,770) (26,493) (23,512) 1,663 (8,751)
FUND BALANCES, Beginning of Year 222,797 204,027 204,027 180,515 182,178
FUND BALANCES, End of Year 204,027$ 177,534$ 180,515$ 182,178$ 173,427$
MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61
Section III, Page 41
Revenue Summary
Original or FinalPrev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 785,069$ 815,815$ 853,519$ 897,902$ 938,446$
54901 Departmental Fleet Maintenance Chrgs 519,615 546,543 550,910 579,730 606,054
54902 Wash Bay Charges - - - - -
54903 Sales of Fuel (5,236) 10,000 10,000 10,000 10,000
54000 Total Charges for Services 1,299,448 1,372,358 1,414,429 1,487,632 1,554,500
Other Revenues:
58205 Insurance Reimbursements - - - - -
58999 Miscellaneous Nonclassified Revenues 920 - - - -
58000 Total Other Revenues 920 - - - -
Other Sources:
59201 Transfers In - General Fund 300,000 300,000 300,000 300,000 275,000
59303 Capital Lease Proceeds - - - - -
59000 Total Other Sources 300,000 300,000 300,000 300,000 275,000
50000 TOTAL REVENUES 1,600,368$ 1,672,358$ 1,714,429$ 1,787,632$ 1,829,500$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 42
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Fleet and Heavy Equipment 261,390$ 246,977$ 255,537$ 101,338$ 121,621$
Recreation Center Equipment 109,214 182,888 184,606 14,364 -
Computer and Office Equipment 81,579 51,305 51,305 116,599 32,462
Machinery and Equipment - 39,000 59,832 7,368 -
- - 717,989 - -
Total 452,183$ 520,170$ 1,269,269$ 239,669$ 154,083$
Fund: Equipment Replacement Fund Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
This fund is used to account for the rental of certain vehicles and equipment to other departments for
the accumulation of funds for future replacements.
The Equipment Replacement Fund is administered by the Finance Director with assistance from other department heads..
Section III, Page 43
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services 563,571$ 598,737$ 598,737$ 589,967$ 603,691$
Total Operating Revenues 563,571 598,737 598,737 589,967 603,691
Other Sources
Intergovernmental - - 71,799 143,598 143,598
Interest Earnings 17 - - - -
Sales of Fixed Assets 12,555 27,000 27,000 15,000 15,000
Capital Lease Proceeds 170,246 - - - -
Total Other Sources 182,818 27,000 98,799 158,598 158,598
TOTAL REVENUES 746,389 625,737 697,536 748,565 762,289
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 261,390 246,977 255,537 101,338 121,621
Recreation Center Equipment 109,214 182,888 184,606 14,364 -
Computer and Office Equipment 81,579 51,305 51,305 116,599 32,462
Machinery and Equipment - 39,000 59,832 7,368 -
Other - Loan to ERFPD - - 717,989 - -
Total Operating Expenditures 452,183 520,170 1,269,269 239,669 154,083
Other Uses
Transfers Out to Capital Projects Fund - - 550,000 - -
Total Other Uses - - 550,000 - -
TOTAL EXPENDITURES 452,183 520,170 1,819,269 239,669 154,083
NET SOURCE (USE) OF FUNDS 294,206 105,567 (1,121,733) 508,896 608,206
FUND BALANCES, Beginning of Year 2,495,430 2,791,015 2,789,636 1,667,903 2,176,799
FUND BALANCES, End of Year 2,789,636$ 2,896,582$ 1,667,903$ 2,176,799$ 2,785,005$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section III, Page 44
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2014 2015 2015 2016 2017
Charges for Services:
Equipment Rental Charges
54904 Town Manager 211$ -$ -$ -$ -$
54904 Finance 381 - - 3,337 3,337
54904 Information Systems 31,663 42,216 42,216 44,319 47,192
54904 Nondepartmental 13,510 17,635 17,635 18,040 18,040
54904 Comm Dev - Planning 1,855 1,621 1,621 846 846
54904 Comm Dev - Building Inspection 2,148 2,148 2,148 2,147 2,147
54904 Comm Dev - Town Produced Events - 1,467 1,467 1,226 421
54904 Police - Administration 7,222 10,683 10,683 9,709 13,356
54904 Police - Patrol 82,762 87,194 87,194 113,707 118,681
54904 Police - Investigations 4,427 5,443 5,443 6,644 6,644
54904 Engineering 2,539 2,539 2,539 - 3,573
54904 Buildings - 83,167 83,167 61,737 61,737
54904 Public Works - Road and Bridge 86,254 86,700 86,700 80,424 77,291
54904 Public Works - Parks - 60,482 60,482 60,081 63,324
54904 Town Center West 15,624 15,989 15,989 22,035 21,220
54904 Transit - Operations 39,838 44,076 44,076 45,904 45,904
54904 Transit - Wash Bay 22,003 22,237 22,237 22,236 22,236
54904 Fleet Maintenance 4,021 3,623 3,623 3,623 3,623
54904 Parks & Recreation - Special Events 2,099 - - - -
54904 Parks & Recreation - Administration 4,507 7,472 7,472 9,083 9,083
54904 Parks & Recreation - Aquatics 42,479 42,479 42,479 14,094 14,094
54904 Parks & Recreation - Fitness 56,670 55,856 55,856 64,403 64,380
54904 Parks & Recreation - Youth Programs 209 - - - -
54904 Parks & Recreation - Cabin 1,496 5,710 5,710 6,372 6,562
54904 Parks & Recreation - Parks and Grounds 63,028 - - - -
54904 Parks & Recreation - Bldgs and Facilities 78,625 - - - -
54000 Total Charges for Services 563,571 598,737 598,737 589,967 603,691
Other Sources:
55120 Police Forfeiture Revenue - - - - -
59101 Sale of Fixed Assets 12,555 27,000 27,000 15,000 15,000
59303 Capital Lease Proceeds 170,246 - - - -
59000 Total Other Sources 182,801 27,000 27,000 15,000 15,000
50000 TOTAL REVENUES 746,372$ 625,737$ 625,737$ 604,967$ 618,691$
Revenue Detail
MUNICIPAL SERVICES Equipment Replacement Internal Service Fund #63
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 45
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Community Development Dept:
Building Inspector Vehicle - Replace #600 30,543$
Road/Bridge Dept:
Pickup Truck with Plow - Replace #291 36,513$
Police Dept - Patrol:
Chevy Tahoes (1) - Replace #338 40,825
Police Service Officer Vehicle 31,936
Replace #337
66501 Automobiles and Light Duty Trucks 77,338 62,479
Road/Bridge Dept - Parks:
Sandpro Beach Groomer - Replace 294s 24,000
Bobcat 59,142
66599 Other Transportation Equipment 24,000 59,142
66000 Total Capital Outlay 101,338$ 121,621$
Fleet & Heavy Equip. to Auction in 2016:
#267 GMC Pickup Truck
#293 Club Car
2017:
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 46
Department:N/A
Program:Recreation Equipment #812
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Bench Press Station (1)987$
Cable Crossover (1)3,551
Dip Chin (1)3,012
Cabin:
Paddleboat (1)2,354
66407 Athletic and Recreational Equipment 9,904 -
Fitness:
Aerobics Soundsystem 3,689
Town Produced Events:
Portable PA System 771
66499 Other Machinery and Equipment 4,460 -
66000 Total Capital Outlay 14,364$ -$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 47
Department:N/A
Program:Computers and Office Equipment #813
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Police:
Fingerprint System 15,486$
Toughbook MDTs (2)9,282
Motorola XTL 2500 Radio (3)10,598
Toughbook MDTs (8)26,607$
Engineering:
Large Format Copier, Printer, Scanner 17,000
Information Systems:
SAN 50,536
TOA-CORE02 Switch 13,697
Firewall 5,855
66402 Computers and Peripherals 116,599 32,462
66000 Total Capital Outlay 116,599$ 32,462$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2016
Section III, Page 48
Department:N/A
Program:Machinery and Equipment #814
Account 2016 2017
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Plotter/Sign Maker - Replace #1127 7,368$
66499 Other Machinery and Equipment 7,368 -
66000 Total Capital Outlay 7,368$ -$
Section IV, Page 1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
SEE LINE ITEM DETAIL
Fund: Capital Projects Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues reflect historic collection trends and the best information available regarding the local real estate market. In addition
to RETT monies, General Fund revenus are transferred to the Capital Projects Fund, if any, after achieving a balanced budget, with all reserves fully funded. Other Town Funds, which contribute to appropriate capital
infrastructure, are transferred into the Capital Projects Fund. Capital projects are selected based on several criteria including, but not limited to new street, road and facility development, major maintenance of the Town’s existing
facilities, and street system, investments in economic development facilities, and projects identified has high priorities in adopted planning documents such as the H.A. Nottingham Park Master Plan, Comprehensive
Transportation Plan and the Recreation Trails Master Plan. The Town prepares a Five-Year Capital Improvements Program, which is important to the long-term planning of infrastructure development and maintenance.
The Capital Projects Fund is administered by the Town Engineer. Two engineers in the Engineering Department spend approximately 45% of each position's time on planning and implementation of the Fund and Five-Year Program.
Proportional monies for the engineer's salary are transferred to the General Fund.
Section IV, Page 2
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUESTaxes 3,764,526$ 3,825,312$ 2,250,000$ 2,000,000$ 2,000,000$
Intergovernmental 1,026,019 232,500 40,000 2,093,534 390,000
Investment Earnings 13,298 3,741 3,741 13,372 10,460
Other Revenue 74,926 80,000 80,000 80,000 80,000
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,186,906 2,480,460
Other Sources:
Bond Proceeds - 3,800,000 3,800,000 - 6,125,000
Operating Transfers-In 3,904,015 345,000 2,095,000 820,000 770,000
Total Other Sources 3,904,015 4,145,000 5,895,000 820,000 6,895,000
TOTAL REVENUES 8,782,784 8,286,553 8,268,741 5,006,906 9,375,460
EXPENDITURESCapital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 1,883,790 75,000
Land and Land Improvements 73,966 150,000 119,632 160,000 1,235,000
Roads and Streets 4,612,269 3,417,995 1,901,708 5,744,333 1,830,000 Utilities - - - - -
Water Fund Projects 161,506 - - 100,000 -
Communications and Technology 64,215 70,238 70,238 - -
Strategic Planning 5,000 30,000 64,240 - -
Debt Service: Bond Issuance Costs - 93,800 93,800 - 125,000
Capital Leases 153,511 121,770 121,770 121,770 121,770
Total Capital Improvements 8,081,220 6,702,311 4,167,886 8,009,893 3,386,770
Other Uses
Operating Transfer-Out - General Fund 207,121 1,538,335 1,538,335 219,735 226,327
Operating Transfer-Out - Debt Service Fund 732,375 559,992 578,106 578,808 578,144
- -
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471
TOTAL EXPENDITURES 9,020,716 8,800,638 6,284,327 8,808,436 4,191,241
NET SOURCE (USE) OF FUNDS (237,932) (514,085) 1,984,414 (3,801,530) 5,184,219
FUND BALANCE, Beginning of Year 3,624,653 3,386,721 3,386,721 5,371,135 1,569,605
FUND BALANCE, End of Year 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$
Fund Balances
Restricted For:
Street Improvements -$ 1,624,521$ 2,616,333$ -$ -$
Asphalt Overlay - 240,000 240,000 480,000 720,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,500,000 - -
URA TCW Improvements - Bond Proceeds - - - - 4,500,000
Joint Public Safety Facility Debt Service - $8.5M - - - - 338,605
Unassigned:
Unreserved 3,386,721 1,008,115 1,014,802 1,089,605 1,195,219
Total Fund Balances 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 3
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
REVENUES
Real Estate Transfer Tax:3,764,526$ 3,825,312$ 2,250,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$
Interest Earnings 13,298 3,741 3,741 13,372 10,460 16,388 19,675 20,000
Intergovernmental:
Federal/State:
FTA 90 SGR 49,705 - - - - - - -
FTA-5311 Capital Funding Grant (Bus Shelters)- 125,000 - 125,000 - - - -
GOCO Grant - Eagle Valley Trail - Phase 1 497,000 - - - - - - -
CDOT Grant - Eagle Valley Trail - Phase 3 - - - 1,355,000 - - - -
GOCO Grant - Playground - - - - 350,000 - - -
GOCO Grant - Restrooms (60/40)- - - 90,000 - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop - 30,000 - 30,000 - - - -
Eagle County Trails Grant - Phase 2 463,864 - - - - - - -
Eagle County Trails Grant - Phase 3 - - - 453,534 - - - -
Eagle County Trails Grant - Saddleridge Trail 15,450 - - - - - - -
Asphalt Overlay Contributions - TCMD - 40,000 40,000 40,000 40,000 40,000 40,000 75,000
Short-Term Loan Repayment - ERFPD - 37,500 - - - - - -
Other Revenues:
Asphalt Overlay Contributions - Developer - 80,000 80,000 80,000 80,000 80,000 80,000 -
Donations and Contributions 27,000 - - - - - - -
Project Cost Reimbursements 32,614 - - - - - - -
Nonclassified 15,312 - - - - - - -
Total Operating Revenues 4,878,769 4,141,553 2,373,741 4,186,906 2,480,460 2,136,388 2,139,675 2,095,000
Other Sources:
Debt Proceeds - Street Improvements - 3,800,000 3,800,000 - - - - -
Debt Proceeds - URA - - - - 6,125,000 - - -
Transfer in from General Fund
- Assigned to Capital Improvements - 225,000 1,425,000 - 250,000 250,000 -
- Nottingham Park Pavilion 700,000 - - - - - - -
- Short-term Loan 1,325,000 - - - - - - -
- Asphalt Overlay - 120,000 120,000 120,000 120,000 120,000 120,000 75,000 Transfer in from the AURA - Mall Improvement Project
- Mall Improvement Project 700,000 - - - - - - -
- Tract G / Town Hall - - - 500,000 400,000 - - -
Transfer in from Community Enhancement Fund
- Mall Improvement Project 608,000 - - - - - - -
- 2016 Power line Undergrounding - - - 100,000 - - - -
Consolidation with Capital Projects Fund 413,251 - - - - - - -
Transfer in from Water Fund 157,764 - - 100,000 - - - -
Transfer in from Equipment Replacement Fund - - 550,000 - - - - -
Total Other Sources 3,904,015 4,145,000 5,895,000 820,000 6,895,000 370,000 120,000 75,000
Total Revenues and Sources of Funds 8,782,784$ 8,286,553$ 8,268,741$ 5,006,906$ 9,375,460$ 2,506,388$ 2,259,675$ 2,170,000$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 4
Proposed
Current Revised Proposed
Actual Budget Budget Budget
2014 2015 2015 2016 2017 2018 2019 2020
Projected
EXPENDITURES
Capital Improvements:
Facilities 3,010,753 2,818,508 1,796,498 1,883,790 75,000 90,000 300,000 -
Land and Land Improvements 73,966 150,000 119,632 160,000 1,235,000 - - -
Roads and Streets 4,612,269 3,417,995 1,901,708 5,744,333 1,830,000 845,000 200,000 625,000
Utilities - - - - - - - -
Water Fund Projects 161,506 - - 100,000 - - - -
Communications and Technology 64,215 70,238 70,238 - - - - -
Strategic Planning 5,000 30,000 64,240 - - - - -
Debt Service:
Debt Issuance Costs - 93,800 93,800 - 125,000 - - -
Capital Leases 153,511 121,770 121,770 121,770 121,770 121,770 43,082 -
Total Expenditures 8,081,220 6,702,311 4,167,886 8,009,893 3,386,770 1,056,770 543,082 625,000
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 207,121 213,335 213,335 219,735 226,327 233,117 240,110 247,314
- Repayment of Short-term Loan - 1,325,000 1,325,000 - - - - -
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)255,081 252,165 256,719 255,182 255,881 256,331 251,800 256,725
- 1999 Revenue Refunding Bonds (Rec Center)477,294 - - - - - - -
- 2015 COPS (Street Improvements)- 307,827 321,387 323,626 322,263 320,748 324,082 322,113
Total Other Uses 939,496 2,098,327 2,116,441 798,543 804,471 810,196 815,992 826,152
Total Expenditures and Uses of Funds 9,020,716 8,800,638 6,284,327 8,808,436 4,191,241 1,866,966 1,359,074 1,451,152
Net Source (Use) of Funds (237,932) (514,085) 1,984,414 (3,801,530) 5,184,219 639,422 900,601 718,848
Fund Balance, Beginning of Year 3,624,653 3,386,721 3,386,721 5,371,135 1,569,605 6,753,824 7,393,246 8,293,846
Fund Balance, End of Year 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$ 7,393,246$ 8,293,846$ 9,012,695$
Fund Balances
Restricted For:
Street Improvements -$ 1,624,521$ 2,616,333 - -$ -$ -$ -
Asphalt Overlay - 240,000 240,000 480,000 720,000 960,000 1,200,000 1,350,000
Assigned For:
Avon Town Hall Relocation / Renovation - - 1,500,000 - - - - -
URA Town Center West Improvements - Bond Proceeds - - - - 4,500,000 4,500,000 4,500,000 4,500,000
Joint Public Safety Facility Debt Service - $8.5M - 30 yr.- - - - 338,605 786,404 1,238,255 1,687,691
Unassigned:
Unreserved 3,386,721 1,008,115 1,014,802 1,089,605 1,195,219 1,146,842 1,355,591 1,475,004
Total Fund Balances 3,386,721$ 2,872,636$ 5,371,135$ 1,569,605$ 6,753,824$ 7,393,246$ 8,293,846$ 9,012,695$
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 5
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Facilities:
General Government Facilities:
11011 Town Hall Relocation / Renovation 32,822$ -$ 5,822$ 27,000$ 27,000$ 32,822$ 1,500,000$ -$ -$ -$ -$
11012 Town Hall Tenant Finish - - - - - - - - - - -
12002 Short-term Loan to Fire District 750,000 - - 750,000 - - - - - - -
Joint Public Safety Facility Project:
12003 Design 320,000 - - 270,000 320,000 320,000 - - - - -
Transit / PW Facilities Improvement Project:
13005 Public Works Improvements, (On-site and Lot 5)719,474 585,773 77,212 56,489 56,489 719,474 - - - - -
13009 Transit Facility Construction (Grant #90)8,281,888 8,487,601 30,065 - - 8,517,666 - - - - -
Public Works Facilities
13012 Cinder De-icer Storage 200,000 - - - - - - - - 200,000 -
13013 Large Vehicle Storage 100,000 - - - - - - - - 100,000 -
Transportation Facilities
14010 Fleet Maintenance EPDM Roof Replacement 80,000 - - - - - 80,000 - - - -
Fleet Maintenance Floor Painting 80,000 - - - - - 80,000 - - - -
14011 Transit Bus Shelters 227,500 - - 250,000 - - 137,500 - 90,000 - -
14012 Transit Bus Stop - Traer Creek Plaza 60,000 - 4,490 55,510 4,490 8,980 51,020 - - - -
Cultural and Recreational Facilities:-
15009 Recreation Center - Locker Room Remodel 120,000 - 106,673 - - 106,673 - - - - -
15010 Recreation Center Remodel - Yoga Studio and Weigh 80,000 - 62,207 17,793 17,793 80,000 - - - - -
15012 Nottingham Park Pavilion 3,870,000 - 2,724,284 1,145,716 1,145,716 3,870,000 - - - - -
15013 Recreation Center Exterior Renovation 52,750 - - 45,000 52,750 52,750 - - - - -
15014 Recreation Center - Remodel - Phase 2 98,530 - - 92,000 98,530 98,530 - - - - -
15015 Recreation Center - Bouldering Wall 50,000 - - 50,000 50,000 50,000 - - - - -
15016 Recreation Center - Slide Flume Refurbishment and S 59,000 - - 59,000 23,730 23,730 35,270 - - - -
Recreation Center - Fitness Floor 80,000 - - - - - - 75,000 - - -
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 975,000 - 3,966 75,000 75,000 78,966 - 900,000 - - -
21017 Nottingham Park - Remodel Restrooms 150,000 - - - - - 150,000 - - - -
21018 Nottingham Park Athletic Field Drainage Improvement 70,000 - 70,000 - - 70,000 - - - - -
21019 Upper Athletic Field Replacement 335,000 - - - - - - 335,000 - - -
Eagle River Whitewater Park Repair 10,000 - - - - - 10,000 - - - -
21021 Fishing Pier Repairs 75,000 - - 75,000 44,632 44,632 - - - - -
Projected
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 6
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Streetscape Improvements
31014 Avon Rd. Streetscape Update 484,000 - 242,052 10,000 10,000 252,052 - - - - -
31015 2014 Mall Improvements 1,992,703 - 1,789,645 203,058 203,058 1,992,703 - - - - -
Mall Improvements - Phase 2 240,000 - - - - - 15,000 - 225,000 - -
31018 Post Blvd. Landscaping Improvements 368,000 - 308,986 30,000 30,000 338,986 25,000 - - - -
31019 Post Blvd. Electrical Assessment and Street Lights 78,000 - 44,401 33,599 33,599 78,000 - - - - -
Post Blvd. Light pole Replacement 100,000 - - - - - - 100,000 - - -
31020 Avon Rd. Street Lights 200,000 - 165,753 - - 165,753 - - - - -
31022 Avon Rd./I70 Overpass Pedestrian Safety Improveme 88,000 - - - - - 88,000 - - - -
Avon Rd./I70 Overpass Aesthetics Improvements 270,000 - - - - - - - 270,000 - -
31024 Roundabout #4 TCW Art Element 255,525 - - - 10,525 10,525 15,000 230,000 - - -
32017 Metcalf Road - Retaining Wall Stabilization 100,000 - - - - - - 100,000 - - -
31025 2015 Avon Rd. Landscaping Project 485,000 - - 485,000 485,000 485,000 - - - - -
35003 Roundabout #4 TCW Feature 60,000 - 75,343 - - 75,343 - - - - -
Street Improvements:
Annual Paving/Road Improvements N/A - 740,622 2,081,679 1,059,867 NA - - 300,000 200,000 125,000
34014 Metcalf Bike Lane Phase 1 (COPs)860,000 - - - - - 860,000 - - - -
32017 Metcalf Bike Lane Overlay (COPs)400,000 - - - - - 400,000 - - - -
Walkability (COPs)1,330,000 - - - 30,000 30,000 1,206,333 1,150,000 - - -
West B/C Blvd. Slurry Seal (COPs)150,000 - - - - - 150,000 - - - -
Eaglebend Dr. Repaving (COPs)200,000 - - - - - - 200,000 - - -
32015 US Hwy 6 Shoulder Widening Contribution 50,000 - 50,000 - - 50,000 - - - - -
Post Blvd. Settlement Repair 75,000 - - - - - 75,000 - - - -
Wildwood Road Repair 75,000 - - - - - 75,000 - - - -
34024 B/C Blvd. Bike Lanes 35,000 - - 35,000 - - - - - - -
32017 Metcalf Road Bike Climbing Lane - Phase 2 500,000 - - 500,000 - - - - - - 500,000
Multi-Modal/Alternative Mobility:
34017 Eagle Valley Trails Phase 1 (Grant Funded)561,000 - 556,525 - - 556,525 - - - - -
34023 Eagle Valley Trails Phase 2 (Grant Funded)522,000 - 469,146 - - 469,146 - - - - -
34015 Eagle Valley Trails Phase 3 (CDOT Funded)2,775,000 - 10,341 39,659 39,659 50,000 2,725,000 - - - -
34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - - - - - 100,000 - - - -
Recreational Trails Program:
34019 West Avon Preserve Trail Improvements 157,626 - 159,455 - - 159,455 - - - - -
34021 Soft Surface Trail Improvements - Grant Matches 60,000 - - - - - 10,000 50,000 50,000 - -
Water Fund Projects
61010 Nottingham Lake Liner Replacement 1,300,000 1,160,465 157,674 - - 1,318,139 - - - - -
21020 Pump House Pump Replacement 100,000 - 3,832 - - 3,832 100,000 - - - -
CAPITAL PROJECTS INVENTORY 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 7
Proposed Estimated
Total 2013 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2014 2015 2015 2015 2016 2017 2018 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Projected
Communications and Technology
e-Gov.:
81008 Digital Ticketing 60,000 - - 60,000 60,000 60,000 - - - - -
81009 CityVision Budgeting and BPM Software 40,000 - 39,453 - - 39,453 - - - - -
81010 Timekeeping Software and Peripheral Devices 35,000 - 24,762 10,238 10,238 35,000 - - - - -
Strategic Planning
Planning and Consulting:
79110 Recreation Center Expansion: Exhibits and Displays 5,000 - 5,000 - - 5,000 - - - - -
79111 Space Needs Analysis 30,000 - - 30,000 32,500 32,500 - - - - -
Tract G Feasibility Study 25,740 - - - 31,740 31,740 - - - - -
Total Capital Improvement Projects 31,044,558$ 10,233,839$ 7,927,709$ 6,486,741$ 3,952,316$ 20,313,375$ 7,888,123$ 3,140,000$ 935,000$ 500,000$ 625,000$
Section IV, Page 8
Capital Expenditures by Funding Source
2016 2017 2018 2019 2020 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 10,000,000$
Interest Earnings 13,372 10,460 16,388 19,675 20,000 79,895
Intergovernmental and Other 2,173,534 470,000 120,000 120,000 75,000 2,958,534
Debt Issuances - 6,125,000 - - - 6,125,000
Transfers and Fund Balances 820,000 770,000 370,000 120,000 75,000 2,155,000
TOTAL 5,006,906$ 9,375,460$ 2,506,388$ 2,259,675$ 2,170,000$ 21,318,429$
CAPITAL COST BY CATEGORY
Roads and Streets 5,744,333$ 1,830,000$ 845,000$ 200,000$ 625,000$ 9,244,333$
Facilities and Land Improvements 2,043,790 1,310,000 90,000 300,000 - 3,743,790
Utilities and Water Fund Projects 100,000 - - - - 100,000
Capital Leases and Debt Issuance Cost 121,770 246,770 121,770 43,082 - 533,392
Tranfers Out 798,543 804,471 810,196 815,992 826,152 4,055,354
TOTAL 8,808,436$ 4,191,241$ 1,866,966$ 1,359,074$ 1,451,152$ 17,676,869$
Real Estate Transfer Tax 46.91%
Interest Earnings 0.37% Intergovernmental and Other 13.88%
Debt Issuances 28.73%
Transfers and Fund Balances 10.11%
2016-2020 Funding Sources
Roads and Streets 52.30%
Facilities and Land Improvements 21.18%
Utilities and Water Fund Projects 0.57%
Capital Leases and Debt Issuance Cost 3.02%
Tranfers Out 22.94%
2016-2020 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Section V, Page A-1
Fund: General
Dept: General Government
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 687,070$ 767,443$ 787,373$ 758,078$ 804,273$
Commodities 7,137 4,880 4,480 4,900 4,400
Contract Services 228,856 237,404 234,940 227,203 216,408
Other Operating Costs 444,870 90,753 94,841 113,933 90,183
Capital Outlay - 8,400 8,400 19,002 950
Total 1,367,933$ 1,108,880$ 1,130,034$ 1,123,116$ 1,116,214$
Department Expenditures by Program
Mayor and Town Council 544,134$ 235,171$ 239,889$ 210,907$ 203,586$
Boards and Commissions 10,940 15,299 15,299 15,299 15,299
Town Attorney 174,128 155,000 155,000 130,000 130,000
Municipal Court 89,964 100,234 109,263 124,210 129,227
Town Clerk 162,057 124,747 119,161 130,836 121,287
Town Manager 270,259 353,069 359,067 361,967 379,235
Community Relations 116,451 125,360 132,355 149,897 137,580
Total 1,367,933$ 1,108,880$ 1,130,034$ 1,123,116$ 1,116,214$
Authorized Positions
Town Manager 1 1 1 1 1
Town Attorney 1 1 1 1 1
Town Clerk/Court Clerk 1 1 1 1 1
Records Administrator / Deputy Town Clerk 1 1 1 1 1
Executive Assistant to the Town Manager 1 1 1 1 1
Community Relations Officer 0.75 0.75 0.75 0.75 0.75
Total 5.75 5.75 5.75 5.75 5.75
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The General Government Department includes the Mayor/Council budget plus the direct appointees
of the Council, including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission. Duties of the Town Clerk's office also are included in the
Department.
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all
operations and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not dispersed proportionately among departments and funds. The Assistant Town
Manager position also serves as the Finance Director. All expenses for this administrative role is accounted for in the Finance Department.
Section V, Page A-2
Fund: General
Dept: General Government Budget Summary
6. Laserfiche Public Portal Launch.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:47,700$ Total Activity Cost:210,907$ Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:2,000$
Total Activity Cost: $ 15,299
Performance Metrics:Internal SurveyCommunity Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:26,353$
Total Activity Cost: $ 124,210
Performance Metrics: Community Survey
Estimated Personnel Time:Contract Services
Estimated Nonpersonnel Costs:NA
Total Activity Cost: $ 130,000
Performance Metrics:Internal Survey
Community Survey
1. Implementation of the 2015 Council Stated Priorities, including but not limited to Parking & Bicycle Friendly
Street Planning and Improvements, Town Hall Space Needs Assessment & Facility Condition Assessment,
and capital projects implementation.
2015 MAJOR ACCOMPLISHMENTS
3. Solicitation and producer negotiations for Apres Avon, festivals and special events; developed ROI
methodology.
5. Implemented all aspects of 2015 Community Survey and Community Grants administration.
PROGRAM ACTIVITIES AND OPERATIONS
4. Developed RFPs for marketing plan, Tract G planning, Community Survey, festivals, moblile vending carts
and playground; overseeing consultant selection process, contracting and implementation.
2. Attracted medical office building into Avon with vision for opportunity to develop the PSF in conjunction with th
Town Council: The Town Council elects the Mayor, and together the elected officials serve as
the legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and economic development investments, which
are provided funding to other agencies, are approved by the Town Council.
Planning & Zoning Commission: A seven (7) person board, the Commission implements as
authorized the land use code regulations and leads long-range planning.
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court
that has “exclusive original jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints the Town Prosecutor and the
Municipal Judge, who presides over the Court to hear violations of the Town of Avon Ordinances.
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted positions. The Attorney serves as the legal representative of the Town, advising the Town
Section V, Page A-3
Fund: General
Dept: General Government Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:17,645$
Total Activity Cost: $ 361,967
Performance Metrics:Internal SurveyCommunity Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:42,465$
Total Activity Cost: $ 130,836
Performance Metrics:
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs: $ 98,875
Total Activity Cost: $ 149,897
Performance Metrics:
Community Survey
Internal Survey
Internal Survey
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and
ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and participating in discussions with the Council in an advisory capacity,
and establishing a system of accounting and auditing for the Town.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the
minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the administration of municipal elections and for the administration of liquor licenses. The
Clerk’s office also responds to citizen inquiries concerning Town legislation and public records requests.
Community Relations: The Community Relations office plays a primary role in communicating with the
Town of Avon residents through the accurate and consistent flow of public information, through the media and Town's website to fully inform the Town’s various constituencies on activities, agendas and programs.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61102 Regular Part-time Salaries 17,000 51,706 51,706 51,274 51,137
61121 PTS Wages 33,525 0 0 0 0
61207 Telephone Allowance 480 480 480 480 480
61302 PTS Pension 1,895 1,939 1,939 1,923 1,918
61401 FICA/Medicare 512 757 757 750 748
61501 Group Health and Life Insu 102,953 131,289 143,558 100,320 109,669
61507 Dental Insurance 10,202 11,954 11,954 8,281 8,705
61509 Worker's Compensation 103 25 25 25 25
61510 Unemployment Insurance 149 155 155 154 153
61000 Personnel Services 166,820 198,305 210,573 163,207 172,836
62801 Employee Recognition Exp 1,005 500 0 0 0
62000 Commodities 1,005 500 0 0 0
63203 Printing and Reproduction 644 300 300 300 300
63303 Photography Services 0 300 300 1,000 0
63999 Other Purchased and Cont 630 12,500 4,000 7,500 8,000
63000 Purchased and Contract 1,274 13,100 4,600 8,800 8,300
64101 Travel and Conference 400 5,050 4,800 3,450 2,550
64102 Dues, Licenses and Memb 13,686 14,416 14,416 15,250 15,250
64104 Meeting Expenses 3,714 2,000 3,700 3,700 3,700
64902 Financial Support, Donatio 65,980 0 0 0 0
64903 Economic Development C 289,682 0 0 0 0
64906 Insurance Deductibles 1,573 0 0 0 0
64000 Other Operating Costs 375,034 21,466 22,916 22,400 21,500
66402 Computers and Peripheral 0 1,800 1,800 0 950
66404 Furniture and Fixtures 0 0 0 16,500 0
66000 Capital Outlay 0 1,800 1,800 16,500 950
60000T Total Expenditures & O 544,134 235,171 239,889 210,907 203,586
Section V, Page A - 4
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61102 Regular Part-time Salaries 17,000 51,706 51,706 51,274 51,137
61121 PTS Wages 33,525 0 0 0 0
61207 Telephone Allowance 480 480 480 480 480
61302 PTS Pension 1,895 1,939 1,939 1,923 1,918
61401 FICA/Medicare 512 757 757 750 748
61501 Group Health and Life Insu 102,953 131,289 143,558 100,320 109,669
61507 Dental Insurance 10,202 11,954 11,954 8,281 8,705
61509 Worker's Compensation 103 25 25 25 25
61510 Unemployment Insurance 149 155 155 154 153
61000 Personnel Services 166,820 198,305 210,573 163,207 172,836
62801 Employee Recognition Exp 1,005 500 0 0 0
62000 Commodities 1,005 500 0 0 0
63203 Printing and Reproduction 644 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[111] Miscellaneous Printing 300
Total 300
63303 Photography Services 0 300 300 1,000 0
[Entity] Budget Detail Desc.Note Total
[111] Town Council Photos 1,000
Total 1,000
63999 Other Purchased and Cont 630 12,500 4,000 7,500 8,000
[Entity] Budget Detail Desc.Note Total
[111] Consulting - Council Training 5,000
[111] Community Picnic 2,500
Total 7,500
63000 Purchased and Contract 1,274 13,100 4,600 8,800 8,300
64101 Travel and Conference 400 5,050 4,800 3,450 2,550
[Entity] Budget Detail Desc.Note Total
[111] CML Policy Committee 200
[111] Creative Industries Summit - Hotel & Conf.
Fees (2)
900
[111] CML Conference Vail (3)650
[111] CAST - Whistler, BC (1)900
[111] CAST Meetings (1)800
Total 3,450
Section V, Page A - 5
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64102 Dues, Licenses and Memb 13,686 14,416 14,416 15,250 15,250
[Entity] Budget Detail Desc.Note Total
[111] Vail Valley Partnership 575
[111] I-70 Coalition 3,491
[111] CAST 2,310
[111] CML 8,874
Total 15,250
64104 Meeting Expenses 3,714 2,000 3,700 3,700 3,700
[Entity] Budget Detail Desc.Note Total
[111] Town Council Meetings & Retreats 3,700
Total 3,700
64902 Financial Support, Donatio 65,980 0 0 0 0
64903 Economic Development C 289,682 0 0 0 0
64906 Insurance Deductibles 1,573 0 0 0 0
64000 Other Operating Costs 375,034 21,466 22,916 22,400 21,500
66402 Computers and Peripheral 0 1,800 1,800 0 950
66404 Furniture and Fixtures 0 0 0 16,500 0
[Entity] Budget Detail Desc.Note Total
[111] New Furniture in Council Chambers - 16,500
Total 16,500
66000 Capital Outlay 0 1,800 1,800 16,500 950
60000T Total Expenditures & O 544,134 235,171 239,889 210,907 203,586
Section V, Page A - 6
111 Mayor and Town Council Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61102 Regular Part-time Salaries 1,650 0 0 0 0
61121 PTS Wages 6,975 12,600 12,600 12,600 12,600
61302 PTS Pension 323 473 473 473 473
61401 FICA/Medicare 130 183 183 183 183
61509 Worker's Compensation 10 6 6 6 6
61510 Unemployment Insurance 26 38 38 38 38
61000 Personnel Services 9,115 13,299 13,299 13,299 13,299
64104 Meeting Expenses 1,825 2,000 2,000 2,000 2,000
64000 Other Operating Costs 1,825 2,000 2,000 2,000 2,000
60000T Total Expenditures & O 10,940 15,299 15,299 15,299 15,299
Section V, Page A - 7
112 Boards and Commissions Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61102 Regular Part-time Salaries 1,650 0 0 0 0
61121 PTS Wages 6,975 12,600 12,600 12,600 12,600
61302 PTS Pension 323 473 473 473 473
61401 FICA/Medicare 130 183 183 183 183
61509 Worker's Compensation 10 6 6 6 6
61510 Unemployment Insurance 26 38 38 38 38
61000 Personnel Services 9,115 13,299 13,299 13,299 13,299
64104 Meeting Expenses 1,825 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[112] Food for P&Z Meetings 2,000
Total 2,000
64000 Other Operating Costs 1,825 2,000 2,000 2,000 2,000
60000T Total Expenditures & O 10,940 15,299 15,299 15,299 15,299
Section V, Page A - 8
112 Boards and Commissions Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63101 Legal Services 174,128 155,000 155,000 130,000 130,000
63000 Purchased and Contract 174,128 155,000 155,000 130,000 130,000
60000T Total Expenditures & O 174,128 155,000 155,000 130,000 130,000
Section V, Page A - 9
113 Town Attorney Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63101 Legal Services 174,128 155,000 155,000 130,000 130,000
[Entity] Budget Detail Desc.Note Total
[113] Town Attorney General Legal Services 125,000
[113] Other Legal Services 5,000
Total 130,000
63000 Purchased and Contract 174,128 155,000 155,000 130,000 130,000
60000T Total Expenditures & O 174,128 155,000 155,000 130,000 130,000
Section V, Page A - 10
113 Town Attorney Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 71,790 68,144 62,257 60,525 64,901
61106 Paid out Leave 21,881 653 540 589 634
61151 Overtime Wages 369 500 500 500 500
61201 Automobile Allowance 675 0 0 0 0
61301 FT Pension 10,304 7,568 6,908 6,722 7,209
61304 Employee Assistance Prog 27 30 27 24 24
61401 FICA/Medicare 1,344 1,005 918 893 958
61501 Group Health and Life Insu 15,611 16,971 17,406 16,949 18,518
61505 Long-term Disability Insura 504 569 515 483 495
61507 Dental Insurance 1,364 1,463 1,389 1,383 1,454
61509 Worker's Compensation 191 133 121 118 126
61510 Unemployment Insurance 282 208 190 185 198
61000 Personnel Services 124,342 97,243 90,771 88,371 95,017
62801 Employee Recognition Exp 20 40 40 50 50
62905 Books and Periodicals 4,431 3,000 3,000 3,000 3,000
62999 Office Supplies and Materi 290 500 500 500 500
62000 Commodities 4,741 3,540 3,540 3,550 3,550
63304 Computer Services and Su 1,690 480 516 15,251 1,756
63504 R&M - Office Equipment a 646 1,200 1,200 1,100 1,100
63603 Rentals - Office Equipment 1,677 2,874 2,874 2,874 2,874
63999 Other Purchased and Cont 16,824 1,000 1,000 700 700
63000 Purchased and Contract 20,837 5,554 5,590 19,925 6,430
64101 Travel and Conference 1,397 1,500 2,350 2,200 2,000
64102 Dues, Licenses and Memb 160 170 170 240 240
64104 Meeting Expenses 46 0 0 0 0
64301 Postage and Delivery 102 100 100 100 100
64302 Recording Fees 55 200 200 150 150
64305 Election and Registration 6,626 4,323 4,323 2,500 0
64901 Advertising and Legal Noti 3,752 10,217 10,217 13,800 13,800
64000 Other Operating Costs 12,137 16,510 17,360 18,990 16,290
66402 Computers and Peripheral 0 1,900 1,900 0 0
66000 Capital Outlay 0 1,900 1,900 0 0
60000T Total Expenditures & O 162,057 124,747 119,161 130,836 121,287
Section V, Page A - 11
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 71,790 68,144 62,257 60,525 64,901
61106 Paid out Leave 21,881 653 540 589 634
61151 Overtime Wages 369 500 500 500 500
61201 Automobile Allowance 675 0 0 0 0
61301 FT Pension 10,304 7,568 6,908 6,722 7,209
61304 Employee Assistance Prog 27 30 27 24 24
61401 FICA/Medicare 1,344 1,005 918 893 958
61501 Group Health and Life Insu 15,611 16,971 17,406 16,949 18,518
61505 Long-term Disability Insura 504 569 515 483 495
61507 Dental Insurance 1,364 1,463 1,389 1,383 1,454
61509 Worker's Compensation 191 133 121 118 126
61510 Unemployment Insurance 282 208 190 185 198
61000 Personnel Services 124,342 97,243 90,771 88,371 95,017
62801 Employee Recognition Exp 20 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[115] $25 x 2 50
Total 50
62905 Books and Periodicals 4,431 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[115] Codification of Ordinances and Records
Retention Codification
3,000
Total 3,000
62999 Office Supplies and Materi 290 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[115] Office Supplies 500
Total 500
62000 Commodities 4,741 3,540 3,540 3,550 3,550
63304 Computer Services and Su 1,690 480 516 15,251 1,756
[Entity] Budget Detail Desc.Note Total
[115] Municipal Code Hosting on Website 516
[115] Laserfiche consulting 1,000
[115] Adobe Subscription $19.99 month 240
[115] Laserfiche Work Flow 13,495
Total 15,251
63504 R&M - Office Equipment a 646 1,200 1,200 1,100 1,100
[Entity] Budget Detail Desc.Note Total
[115] Printer Repairs and Maintenance 100
[115] Xerox print charges 1,000
Total 1,100
Section V, Page A - 12
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63603 Rentals - Office Equipment 1,677 2,874 2,874 2,874 2,874
[Entity] Budget Detail Desc.Note Total
[115] Copier Lease ($239.52 x 12)2,874
Total 2,874
63999 Other Purchased and Cont 16,824 1,000 1,000 700 700
[Entity] Budget Detail Desc.Note Total
[115] Background Checks 200
[115] Records Destruction 500
Total 700
63000 Purchased and Contract 20,837 5,554 5,590 19,925 6,430
64101 Travel and Conference 1,397 1,500 2,350 2,200 2,000
[Entity] Budget Detail Desc.Note Total
[115] CML Clerks Institute x 2 and Clerk
Workshops
2,200
Total 2,200
64102 Dues, Licenses and Memb 160 170 170 240 240
[Entity] Budget Detail Desc.Note Total
[115] IIMC and CO Municipal Clerks Assn Dues 240
[115] X 2 0
Total 240
64104 Meeting Expenses 46 0 0 0 0
64301 Postage and Delivery 102 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[115] Fed Ex and UPS Charges 100
Total 100
64302 Recording Fees 55 200 200 150 150
[Entity] Budget Detail Desc.Note Total
[115] County Recording Fees 150
Total 150
64305 Election and Registration 6,626 4,323 4,323 2,500 0
[Entity] Budget Detail Desc.Note Total
[115] Election for Candidates 2,500
Total 2,500
Section V, Page A - 13
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64901 Advertising and Legal Noti 3,752 10,217 10,217 13,800 13,800
[Entity] Budget Detail Desc.Note Total
[115] Town Clerk Public Notices 2,500
[115] Vail Daily Bi-Weekly News and
Announcements
11,300
Total 13,800
64000 Other Operating Costs 12,137 16,510 17,360 18,990 16,290
66402 Computers and Peripheral 0 1,900 1,900 0 0
66000 Capital Outlay 0 1,900 1,900 0 0
60000T Total Expenditures & O 162,057 124,747 119,161 130,836 121,287
Section V, Page A - 14
115 Town Clerk Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 32,235 32,624 38,511 48,289 51,724
61102 Regular Part-time Salaries 22,250 23,703 23,703 24,321 24,735
61106 Paid out Leave 405 538 652 697 735
61151 Overtime Wages 19 0 0 0 0
61301 FT Pension 3,590 3,648 4,308 5,388 5,770
61302 PTS Pension 834 889 889 912 928
61304 Employee Assistance Prog 14 36 39 42 42
61401 FICA/Medicare 791 825 912 1,063 1,119
61501 Group Health and Life Insu 11,208 11,132 13,254 14,969 16,351
61505 Long-term Disability Insura 280 464 518 588 599
61507 Dental Insurance 1,027 1,019 1,093 1,227 1,290
61509 Worker's Compensation 111 110 121 141 149
61510 Unemployment Insurance 165 171 189 220 232
61000 Personnel Services 72,930 75,159 84,188 97,857 103,674
62999 Office Supplies and Materi 105 500 500 500 500
62000 Commodities 105 500 500 500 500
63101 Legal Services 13,275 18,000 18,000 18,000 18,000
63199 Other Professional Service 0 500 500 500 500
63202 Juror and Witness Fees 0 250 250 250 250
63203 Printing and Reproduction 453 500 500 500 500
63304 Computer Services and Su 0 700 700 2,928 2,128
63999 Other Purchased and Cont 3,201 3,100 3,100 3,100 3,100
63000 Purchased and Contract 16,929 23,050 23,050 25,278 24,478
64101 Travel and Conference 0 500 500 500 500
64102 Dues, Licenses and Memb 0 75 75 75 75
64000 Other Operating Costs 0 575 575 575 575
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 89,964 100,234 109,263 124,210 129,227
Section V, Page A - 15
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 32,235 32,624 38,511 48,289 51,724
61102 Regular Part-time Salaries 22,250 23,703 23,703 24,321 24,735
61106 Paid out Leave 405 538 652 697 735
61151 Overtime Wages 19 0 0 0 0
61301 FT Pension 3,590 3,648 4,308 5,388 5,770
61302 PTS Pension 834 889 889 912 928
61304 Employee Assistance Prog 14 36 39 42 42
61401 FICA/Medicare 791 825 912 1,063 1,119
61501 Group Health and Life Insu 11,208 11,132 13,254 14,969 16,351
61505 Long-term Disability Insura 280 464 518 588 599
61507 Dental Insurance 1,027 1,019 1,093 1,227 1,290
61509 Worker's Compensation 111 110 121 141 149
61510 Unemployment Insurance 165 171 189 220 232
61000 Personnel Services 72,930 75,159 84,188 97,857 103,674
62999 Office Supplies and Materi 105 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Supplies Specific to Court 500
Total 500
62000 Commodities 105 500 500 500 500
63101 Legal Services 13,275 18,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[121] Municipal Court Legal Sevices 18,000
Total 18,000
63199 Other Professional Service 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Indigent Attorney Fees 500
Total 500
63202 Juror and Witness Fees 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[121] Jury Trial Requests 250
Total 250
63203 Printing and Reproduction 453 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Court Forms 500
Total 500
Section V, Page A - 16
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63304 Computer Services and Su 0 700 700 2,928 2,128
[Entity] Budget Detail Desc.Note Total
[121] FullCourt Annual Maintenance 2,128
[121] Full Court Server Licensing 800
Total 2,928
63999 Other Purchased and Cont 3,201 3,100 3,100 3,100 3,100
[Entity] Budget Detail Desc.Note Total
[121] Translation 13 days X $200/day + $500
Archives, Miscellaneous Services
3,100
Total 3,100
63000 Purchased and Contract 16,929 23,050 23,050 25,278 24,478
64101 Travel and Conference 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] CAMCA 500
Total 500
64102 Dues, Licenses and Memb 0 75 75 75 75
[Entity] Budget Detail Desc.Note Total
[121] Colorado Assn of Municipal Court Clerks 75
Total 75
64000 Other Operating Costs 0 575 575 575 575
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 89,964 100,234 109,263 124,210 129,227
Section V, Page A - 17
121 Municipal Court Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 187,126 243,549 245,068 254,535 268,789
61106 Paid out Leave 2,750 2,333 2,348 2,462 2,568
61151 Overtime Wages 3 0 0 0 0
61201 Automobile Allowance 12,000 12,166 12,166 12,065 12,032
61204 Moving Expenses 6,093 0 0 0 0
61301 FT Pension 20,886 27,047 27,216 28,270 29,849
61304 Employee Assistance Prog 36 55 55 54 54
61401 FICA/Medicare 2,916 3,742 3,764 3,901 4,109
61501 Group Health and Life Insu 25,775 39,233 42,591 35,695 38,977
61505 Long-term Disability Insura 730 1,101 1,101 1,111 1,117
61507 Dental Insurance 2,251 3,356 3,356 2,617 2,753
61509 Worker's Compensation 2,667 2,672 2,695 2,805 2,942
61510 Unemployment Insurance 570 774 779 807 850
61000 Personnel Services 263,804 336,028 341,138 344,322 364,042
62801 Employee Recognition Exp 700 20 20 25 25
62999 Office Supplies and Materi 160 200 300 200 200
62000 Commodities 860 220 320 225 225
63999 Other Purchased and Cont 420 1,000 0 1,000 1,000
63000 Purchased and Contract 420 1,000 0 1,000 1,000
64101 Travel and Conference 2,184 3,250 4,000 3,050 3,050
64102 Dues, Licenses and Memb 0 1,200 1,200 1,300 1,350
64104 Meeting Expenses 1,900 2,000 2,500 2,500 2,500
64206 Cellular and Paging 881 1,321 1,959 2,568 2,568
64301 Postage and Delivery 0 100 0 0 0
64402 Equipment Replacement C 211 0 0 0 0
64902 Financial Support, Donatio 0 3,000 3,000 1,500 1,500
64000 Other Operating Costs 5,176 10,871 12,659 10,918 10,968
66402 Computers and Peripheral 0 1,950 1,950 2,502 0
66000 Capital Outlay 0 1,950 1,950 2,502 0
68101 Contingency 0 3,000 3,000 3,000 3,000
68000 Contingency 0 3,000 3,000 3,000 3,000
60000T Total Expenditures & O 270,259 353,069 359,067 361,967 379,235
Section V, Page A - 18
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 187,126 243,549 245,068 254,535 268,789
61106 Paid out Leave 2,750 2,333 2,348 2,462 2,568
61151 Overtime Wages 3 0 0 0 0
61201 Automobile Allowance 12,000 12,166 12,166 12,065 12,032
61204 Moving Expenses 6,093 0 0 0 0
61301 FT Pension 20,886 27,047 27,216 28,270 29,849
61304 Employee Assistance Prog 36 55 55 54 54
61401 FICA/Medicare 2,916 3,742 3,764 3,901 4,109
61501 Group Health and Life Insu 25,775 39,233 42,591 35,695 38,977
61505 Long-term Disability Insura 730 1,101 1,101 1,111 1,117
61507 Dental Insurance 2,251 3,356 3,356 2,617 2,753
61509 Worker's Compensation 2,667 2,672 2,695 2,805 2,942
61510 Unemployment Insurance 570 774 779 807 850
61000 Personnel Services 263,804 336,028 341,138 344,322 364,042
62801 Employee Recognition Exp 700 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[131] $25 x 1 employee 25
Total 25
62999 Office Supplies and Materi 160 200 300 200 200
[Entity] Budget Detail Desc.Note Total
[131] Pens & General Supplies 200
Total 200
62000 Commodities 860 220 320 225 225
63999 Other Purchased and Cont 420 1,000 0 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[131] Professional Services 1,000
Total 1,000
63000 Purchased and Contract 420 1,000 0 1,000 1,000
64101 Travel and Conference 2,184 3,250 4,000 3,050 3,050
[Entity] Budget Detail Desc.Note Total
[131] CML Annual Conf.Two (2) Conference Fees & 900
[131] ICMA Annual Conference 900
[131] Creative Industries Summit 450
[131] CAST Meetings 800
Total 3,050
Section V, Page A - 19
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64102 Dues, Licenses and Memb 0 1,200 1,200 1,300 1,350
[Entity] Budget Detail Desc.Note Total
[131] ICMA 1,300
Total 1,300
64104 Meeting Expenses 1,900 2,000 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 881 1,321 1,959 2,568 2,568
[Entity] Budget Detail Desc.Note Total
[131] $214 x 12 months 2,568
Total 2,568
64301 Postage and Delivery 0 100 0 0 0
64402 Equipment Replacement C 211 0 0 0 0
64902 Financial Support, Donatio 0 3,000 3,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[131] Contributions 1,500
Total 1,500
64000 Other Operating Costs 5,176 10,871 12,659 10,918 10,968
66402 Computers and Peripheral 0 1,950 1,950 2,502 0
[Entity] Budget Detail Desc.Note Total
[131] Desktop Replacement - Town Manager 950
[131] Laptop Replacement - Town Manager 1,552
Total 2,502
66000 Capital Outlay 0 1,950 1,950 2,502 0
68101 Contingency 0 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[131] Unforeseen Expenses 3,000
Total 3,000
68000 Contingency 0 3,000 3,000 3,000 3,000
60000T Total Expenditures & O 270,259 353,069 359,067 361,967 379,235
Section V, Page A - 20
131 Town Manager Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 3,552 0 0 0 0
61106 Paid out Leave 2,863 0 0 0 0
61121 PTS Wages 39,433 44,850 44,850 48,269 52,416
61122 PTS Bonuses 459 0 0 0 0
61201 Automobile Allowance 90 0 0 0 0
61301 FT Pension 660 0 0 0 0
61302 PTS Pension 1,512 1,682 1,682 1,810 1,966
61304 Employee Assistance Prog 1 0 0 0 0
61401 FICA/Medicare 693 650 650 700 760
61501 Group Health and Life Insu 504 0 0 0 0
61505 Long-term Disability Insura 12 0 0 0 0
61507 Dental Insurance 46 0 0 0 0
61509 Worker's Compensation 94 92 87 98 106
61510 Unemployment Insurance 139 135 135 145 157
61000 Personnel Services 50,058 47,409 47,404 51,022 55,405
62801 Employee Recognition Exp 20 20 20 25 25
62999 Office Supplies and Materi 406 100 100 600 100
62000 Commodities 426 120 120 625 125
63203 Printing and Reproduction 427 200 200 200 200
63999 Other Purchased and Cont 14,842 36,500 43,500 39,000 43,000
63000 Purchased and Contract 15,268 36,700 43,700 39,200 43,200
64101 Travel and Conference 16 200 200 400 200
64206 Cellular and Paging 150 198 198 0 0
64301 Postage and Delivery 46 50 50 50 50
64901 Advertising and Legal Noti 932 283 283 0 0
64904 Operating Fees, Assessm 49,553 38,600 38,600 58,600 38,600
64000 Other Operating Costs 50,698 39,331 39,331 59,050 38,850
66402 Computers and Peripheral 0 1,800 1,800 0 0
66000 Capital Outlay 0 1,800 1,800 0 0
60000T Total Expenditures & O 116,451 125,360 132,355 149,897 137,580
Section V, Page A - 21
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 3,552 0 0 0 0
61106 Paid out Leave 2,863 0 0 0 0
61121 PTS Wages 39,433 44,850 44,850 48,269 52,416
[Entity] Budget Detail Desc.Note Total
[133] $37.13/hr x 25 hrs x 52 weeks 48,269
Total 48,269
61122 PTS Bonuses 459 0 0 0 0
61201 Automobile Allowance 90 0 0 0 0
61301 FT Pension 660 0 0 0 0
61302 PTS Pension 1,512 1,682 1,682 1,810 1,966
61304 Employee Assistance Prog 1 0 0 0 0
61401 FICA/Medicare 693 650 650 700 760
61501 Group Health and Life Insu 504 0 0 0 0
61505 Long-term Disability Insura 12 0 0 0 0
61507 Dental Insurance 46 0 0 0 0
61509 Worker's Compensation 94 92 87 98 106
61510 Unemployment Insurance 139 135 135 145 157
61000 Personnel Services 50,058 47,409 47,404 51,022 55,405
62801 Employee Recognition Exp 20 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[133] $25 x 1 employee 25
Total 25
62999 Office Supplies and Materi 406 100 100 600 100
[Entity] Budget Detail Desc.Note Total
[133] General Office Supplies 100
[133] Chair or Stand Desk 500
Total 600
62000 Commodities 426 120 120 625 125
63203 Printing and Reproduction 427 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[133] Printing Costs 200
Total 200
63999 Other Purchased and Cont 14,842 36,500 43,500 39,000 43,000
[Entity] Budget Detail Desc.Note Total
[133] Website Redesign & Hosting Fee 39,000
Total 39,000
Section V, Page A - 22
133 Community Relations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 15,268 36,700 43,700 39,200 43,200
64101 Travel and Conference 16 200 200 400 200
[Entity] Budget Detail Desc.Note Total
[133] Training - Copy Cure 400
Total 400
64206 Cellular and Paging 150 198 198 0 0
64301 Postage and Delivery 46 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[133] Postage & Delivery Costs 50
Total 50
64901 Advertising and Legal Noti 932 283 283 0 0
64904 Operating Fees, Assessm 49,553 38,600 38,600 58,600 38,600
[Entity] Budget Detail Desc.Note Total
[133] PEG Fee Grant 20,000
[133] Channel 5 - 2% Franchise Fee Collection 38,600
Total 58,600
64000 Other Operating Costs 50,698 39,331 39,331 59,050 38,850
66402 Computers and Peripheral 0 1,800 1,800 0 0
66000 Capital Outlay 0 1,800 1,800 0 0
60000T Total Expenditures & O 116,451 125,360 132,355 149,897 137,580
Section V, Page A - 23
133 Community Relations Town of Avon
Line Item Detail
Section V, Page B-1
Fund: General
Dept: Human Resources
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 181,228$ 187,746$ 218,626$ 362,565$ 386,309$
Commodities 13,237 10,490 10,490 13,347 12,386
Contract Services 8,210 10,700 110,700 13,130 13,550
Other Operating Costs 11,264 11,950 19,317 22,777 26,327
Capital Outlay 816 - 6,000 - 950
Total 214,755$ 220,886$ 365,133$ 411,819$ 439,522$
Department Expenditures by Program
Human Resources 214,755$ 220,886$ 365,133$ 411,819$ 439,522$
Total 214,755$ 220,886$ 365,133$ 411,819$ 439,522$
Authorized Positions
Human Resources Director 0 0 1 1 1
Human Resources Manager 0 0 1 1 1
Human Resources Generalist 1 1 0 0 0
Human Resources Assistant 1 1 1 1 1
Total 2 2 3 3 3
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Human Resources Department was established in August 2015, as an Administrative Department to oversee all human resource functions of the Town. Essential functions of the department include the development and
implementation of a strategic plan for the delivery of human resource services, assisting department directors with
recruitment, hiring, discipline and performance review, recommendations for the compensation and benefits administration,
oversight of the Town’s risk management and safety program, policy development and compliance; and, providing department directors with appropriate training and professional development plans for employees.
The Human Resources Department is administered by the Human Resources Director who is responsible for directing the overall administration of the department, by providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all administrative, legislative, and fiscal operations to assure quality management of core human resource functions for the Town.
Section V, Page B-2
Fund: General
Dept: Human Resources Budget Summary
workers' compensation premiums.
new hire and onboarding.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:49,254$
Total Activity Cost:411,819$
Performance Metric(s):Internal Survey
1. Obtained Colorado's Cost Containment Certificate (CCC), resulting in a 5% premium discount on the Town's
loss control program.
2. Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a successful
8. Created writable HR forms for the "Employee Offer" and "New Hire" processes moving HR towards "paperless"
2015 MAJOR ACCOMPLISHMENTS
PROGRAM ACTIVITIES AND OPERATIONS
3. Completed Salary Market Study and Updated 2016 Step Schedule.
4. Administered "Employee Recognition" and "Employee Appreciation Day" programs.
5. Implemented 1st annual "Health & Wellness Fair" inlcuding health risk assessment and blood drive.
6. Developed Records Retention and tracking schedules for personnel files.
7. Developed Laserfiche workflow for employee evaluation reminders.
Human Resources: Human Resources oversee organizational and employee related programs for the Town, including
recruiting, hiring, retention, compensation and benefits administration, compliance with federal & state regulations, and risk management.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 128,927 135,764 158,090 260,796 276,612
61106 Paid out Leave 4,295 1,295 2,351 2,528 2,675
61151 Overtime Wages 23 0 263 0 0
61201 Automobile Allowance 135 0 0 0 0
61301 FT Pension 14,655 15,077 15,193 28,966 30,722
61304 Employee Assistance Prog 49 49 54 72 72
61401 FICA/Medicare 1,865 1,987 2,330 3,818 4,050
61501 Group Health and Life Insu 27,473 29,569 35,804 58,992 64,471
61505 Long-term Disability Insura 968 989 1,072 1,491 1,491
61507 Dental Insurance 2,169 2,340 2,680 4,604 4,841
61509 Worker's Compensation 270 264 308 508 539
61510 Unemployment Insurance 400 411 482 790 838
61000 Personnel Services 181,228 187,746 218,626 362,565 386,309
62801 Employee Recognition Exp 12,870 9,540 9,540 11,297 11,336
62905 Books and Periodicals 0 250 250 250 250
62999 Office Supplies and Materi 366 700 700 1,800 800
62000 Commodities 13,237 10,490 10,490 13,347 12,386
63101 Legal Services 74 2,500 102,500 2,000 2,000
63203 Printing and Reproduction 362 100 100 100 0
63205 Police Checks 3,963 2,500 2,500 2,500 2,500
63504 R&M - Office Equipment a 0 100 100 100 100
63999 Other Purchased and Cont 3,810 5,500 5,500 8,430 8,950
63000 Purchased and Contract 8,210 10,700 110,700 13,130 13,550
64101 Travel and Conference 559 1,950 6,217 10,317 13,767
64102 Dues, Licenses and Memb 5,235 5,400 5,400 5,800 5,900
64104 Meeting Expenses 687 1,500 1,500 1,000 1,000
64206 Cellular and Paging 117 0 100 660 660
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 4,437 3,000 6,000 5,000 5,000
64999 Other Miscellaneous Oper 229 0 0 0 0
64000 Other Operating Costs 11,264 11,950 19,317 22,777 26,327
66402 Computers and Peripheral 816 0 2,000 0 950
66404 Furniture and Fixtures 0 0 4,000 0 0
66000 Capital Outlay 816 0 6,000 0 950
60000T Total Expenditures & O 214,755 220,886 365,133 411,819 439,522
Section V, Page B - 3
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 128,927 135,764 158,090 260,796 276,612
61106 Paid out Leave 4,295 1,295 2,351 2,528 2,675
61151 Overtime Wages 23 0 263 0 0
61201 Automobile Allowance 135 0 0 0 0
61301 FT Pension 14,655 15,077 15,193 28,966 30,722
61304 Employee Assistance Prog 49 49 54 72 72
61401 FICA/Medicare 1,865 1,987 2,330 3,818 4,050
61501 Group Health and Life Insu 27,473 29,569 35,804 58,992 64,471
61505 Long-term Disability Insura 968 989 1,072 1,491 1,491
61507 Dental Insurance 2,169 2,340 2,680 4,604 4,841
61509 Worker's Compensation 270 264 308 508 539
61510 Unemployment Insurance 400 411 482 790 838
61000 Personnel Services 181,228 187,746 218,626 362,565 386,309
62801 Employee Recognition Exp 12,870 9,540 9,540 11,297 11,336
[Entity] Budget Detail Desc.Note Total
[132] Summer Picnic 2,625
[132] Years of Service Awards 1,647
[132] Awards of Excellence 600
[132] Fall Social 4,000
[132] Retirement Recognition 1,500
[132] Gift Cards - 3 employees x $25 75
[132] Employee Appreciation Month 850
Total 11,297
62905 Books and Periodicals 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[132] Safety Publications & Training Materials 250
Total 250
62999 Office Supplies and Materi 366 700 700 1,800 800
[Entity] Budget Detail Desc.Note Total
[132] Office Supplies 800
[132] Stand-Up Desks (2)1,000
Total 1,800
62000 Commodities 13,237 10,490 10,490 13,347 12,386
63101 Legal Services 74 2,500 102,500 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[132] Legal Counsel for HR Matters 10 hours @ $200 per hour 2,000
Total 2,000
Section V, Page B - 4
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63203 Printing and Reproduction 362 100 100 100 0
[Entity] Budget Detail Desc.Note Total
[132] Handbooks, Policies, Benefit Materials 100
Total 100
63205 Police Checks 3,963 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[132] New Hire Background Checks 2,500
Total 2,500
63504 R&M - Office Equipment a 0 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[132] Printer Repair Maintenance 100
Total 100
63999 Other Purchased and Cont 3,810 5,500 5,500 8,430 8,950
[Entity] Budget Detail Desc.Note Total
[132] Health & Wellness Fair 5,050
[132] Pre-Employment Drug Screening 2,000
[132] Flu Shots 880
[132] E-Signature Annual Contract 500
Total 8,430
63000 Purchased and Contract 8,210 10,700 110,700 13,130 13,550
64101 Travel and Conference 559 1,950 6,217 10,317 13,767
[Entity] Budget Detail Desc.Note Total
[132] COSHRM State Conference Registrations 0
[132] Training for Staff 2,000
[132] SHRM Annual Conference (1)3,000
[132] Supervisory Town-wide Training (2)2-Day Training; Materials for 10
persons; Travel, Meals, & Hotel
5,317
Total 10,317
64102 Dues, Licenses and Memb 5,235 5,400 5,400 5,800 5,900
[Entity] Budget Detail Desc.Note Total
[132] Society for Human Resource Association 400
[132] High Country Human Resource 200
[132] Mountain States Employers Council 5,200
Total 5,800
64104 Meeting Expenses 687 1,500 1,500 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[132] Benefits & Retirement Meetings 1,000
Total 1,000
Section V, Page B - 5
132 Human Resources Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64206 Cellular and Paging 117 0 100 660 660
[Entity] Budget Detail Desc.Note Total
[132] $55 x 12 months 660
Total 660
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 4,437 3,000 6,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[132] Classification Advertising for Job
Announcements
5,000
Total 5,000
64999 Other Miscellaneous Oper 229 0 0 0 0
64000 Other Operating Costs 11,264 11,950 19,317 22,777 26,327
66402 Computers and Peripheral 816 0 2,000 0 950
66404 Furniture and Fixtures 0 0 4,000 0 0
66000 Capital Outlay 816 0 6,000 0 950
60000T Total Expenditures & O 214,755 220,886 365,133 411,819 439,522
Section V, Page B - 6
132 Human Resources Town of Avon
Line Item Detail
Section V, Page C-1
Fund: General
Dept: Finance
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 767,539$ 910,609$ 908,669$ 988,436$ 1,030,630$
Commodities 75,575 81,968 81,468 78,470 77,000
Contract Services 164,163 229,286 235,199 204,842 200,546
Other Operating Costs 275,952 309,542 312,203 321,294 324,717
Capital Outlay 18,699 17,000 13,293 1,552 8,000
Total 1,301,928$ 1,548,405$ 1,550,832$ 1,594,594$ 1,640,893$
Department Expenditures by Program
Finance 707,288$ 774,084$ 779,580$ 812,834$ 836,694$
Information Technology 314,597 385,028 376,095 382,947 405,120
Nondepartmental 280,043 389,293 395,157 398,813 399,079
Total 1,301,928$ 1,548,405$ 1,550,832$ 1,594,594$ 1,640,893$
Authorized Positions
Finance Director / Asst. Town Manager 1 1 1 1 1
Finance Manager 1 1 1 1 1
Budget Analyst 1 1 1 1 1
Payroll Specialist 1 1 1 1 1
Accounting Assistant II 2 2 2 2 2
Building Attendant 1 1 1 1 1
IT Administrator 1 1 1 1 1
Help Desk Technician 1 1 1 1 1
Total 9 9 9 9 9
1. Implemented Kronos timekeeping system to replace manual timesheets and personal leave requests.
2. Implemented new business licensing code requirements and online filing and payment.
3. Hired a new IT Administrator.4. Initiated paperless processing and digital signatures for the processing of vendor invoices.
5. Implemented the Barracuda Cloud backup and replaced MailMarshall spam filter
6. Assisted Police Department with body camera implementation.
DEPARTMENT FINANCIAL SUMMARY
2015 MAJOR ACCOMPLISHMENTS
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity.
The Department is also responsible for the Town's information technology systems..
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning
activities. The remainder of the time is split between debt administration, treasury management, and benefits
administration. The finance division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the Town's Information Technology Manager.
Section V, Page C-2
Fund: General
Dept: Finance Budget Summary
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:84,968$
Total Activity Cost:544,599$
Performance Metric(s):Internal Survey
Auditor's Comments
Estimated Personnel Time:23%
Estimated Nonpersonnel Costs:29,168$
Total Activity Cost:186,952$
Performance Metric(s):Internal Survey
Budget vs. Actual Deviations
Estimated Personnel Time:6%
Estimated Nonpersonnel Costs:7,609$
Total Activity Cost:48,770$
Performance Metric(s):None
Estimated Personnel Time:4%
Estimated Nonpersonnel Costs:5,073$
Total Activity Cost:32,514$
Performance Metric(s):Internal Survey
Estimated Personnel Time:45%
Estimated Nonpersonnel Costs:72,268$
Total Activity Cost:172,326$
Performance Metric(s):System Availability
PROGRAM ACTIVITIES AND OPERATIONS- FINANCE AND ADMINISTRATION
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and preparation of the annual budget document. Also includes the capital improvement program and preparing the 5-year
capital improvement long-range plan, various other financial modeling, and gathering and reporting on economic and
financial statistical information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt
issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental
claims to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement
plan administration and support. Finance Director and Finance Manager serve on the retirement boards.
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers,
security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Section V, Page C-3
Fund: General
Dept: Finance Budget Summary
Estimated Personnel Time:50%
Estimated Nonpersonnel Costs:80,298$
Total Activity Cost:191,474$
Performance Metric(s):Problem Resolution Performance; Internal Survey
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:8,030$
Total Activity Cost:19,148$
Performance Metric(s):Long-range IT Plan
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track requests for equipment, software and training.
Technology Planning: Continuously evaluate new technologies that can assist the Town in being more efficient.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 448,882 486,417 495,005 522,875 535,533
61106 Paid out Leave 3,925 4,630 4,747 4,943 5,090
61151 Overtime Wages 4,170 4,500 4,000 2,100 2,100
61201 Automobile Allowance 3,600 3,650 3,650 3,619 3,610
61301 FT Pension 49,809 54,015 54,973 58,060 59,469
61304 Employee Assistance Prog 144 146 146 145 144
61401 FICA/Medicare 5,142 7,238 7,357 7,736 7,922
61501 Group Health and Life Insu 62,120 68,653 73,694 75,378 82,219
61505 Long-term Disability Insura 2,921 2,961 2,961 2,982 2,982
61507 Dental Insurance 5,522 5,283 5,283 5,560 5,851
61509 Worker's Compensation 932 947 964 1,018 1,043
61510 Unemployment Insurance 1,371 1,498 1,522 1,601 1,639
61000 Personnel Services 588,536 639,939 654,302 686,016 707,601
62801 Employee Recognition Exp 140 120 120 150 150
62903 Data Processing Supplies 1,328 2,000 1,750 1,750 1,750
62904 Software 13,901 1,500 1,500 1,500 1,500
62905 Books and Periodicals 3,207 2,200 2,200 2,700 2,700
62999 Office Supplies and Materi 1,881 2,850 2,600 4,000 2,600
62000 Commodities 20,457 8,670 8,170 10,100 8,700
63102 Audit and Accounting Servi 21,005 33,000 18,200 19,700 20,488
63199 Other Professional Service 2,970 5,600 12,300 3,500 5,500
63203 Printing and Reproduction 2,592 4,550 4,550 4,550 4,550
63304 Computer Services and Su 52,251 58,351 58,351 62,644 63,882
63504 R&M - Office Equipment a 0 700 0 0 700
63000 Purchased and Contract 78,818 102,201 93,401 90,394 95,120
64101 Travel and Conference 4,615 10,790 10,790 10,290 10,790
64102 Dues, Licenses and Memb 1,416 1,495 1,495 1,495 1,495
64104 Meeting Expenses 931 750 750 750 750
64206 Cellular and Paging 739 739 1,172 1,200 1,200
64301 Postage and Delivery 55 125 125 125 125
64307 Bank Service Charges and 5,816 6,700 6,700 6,000 6,000
64399 Other Administrative Fees 1,490 1,450 1,450 1,450 1,450
64402 Equipment Replacement C 381 0 0 3,337 3,337
64901 Advertising and Legal Noti 22 125 125 125 125
64000 Other Operating Costs 15,466 22,174 22,607 24,772 25,272
66402 Computers and Peripheral 4,011 1,100 1,100 1,552 0
66000 Capital Outlay 4,011 1,100 1,100 1,552 0
60000T Total Expenditures & O 707,288 774,084 779,580 812,834 836,694
Section V, Page C - 4
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 448,882 486,417 495,005 522,875 535,533
61106 Paid out Leave 3,925 4,630 4,747 4,943 5,090
61151 Overtime Wages 4,170 4,500 4,000 2,100 2,100
[Entity] Budget Detail Desc.Note Total
[141] Staff OT 2,100
Total 2,100
61201 Automobile Allowance 3,600 3,650 3,650 3,619 3,610
61301 FT Pension 49,809 54,015 54,973 58,060 59,469
61304 Employee Assistance Prog 144 146 146 145 144
61401 FICA/Medicare 5,142 7,238 7,357 7,736 7,922
61501 Group Health and Life Insu 62,120 68,653 73,694 75,378 82,219
61505 Long-term Disability Insura 2,921 2,961 2,961 2,982 2,982
61507 Dental Insurance 5,522 5,283 5,283 5,560 5,851
61509 Worker's Compensation 932 947 964 1,018 1,043
61510 Unemployment Insurance 1,371 1,498 1,522 1,601 1,639
61000 Personnel Services 588,536 639,939 654,302 686,016 707,601
62801 Employee Recognition Exp 140 120 120 150 150
[Entity] Budget Detail Desc.Note Total
[141] Gift Cards - 6 employees x $25 150
Total 150
62903 Data Processing Supplies 1,328 2,000 1,750 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[141] Toner Cartridges 1,500
[141] Miscellaneous Data Processing Supplies 250
Total 1,750
62904 Software 13,901 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[141] Financial Software & PC Computer
Upgrades
1,500
Total 1,500
62905 Books and Periodicals 3,207 2,200 2,200 2,700 2,700
[Entity] Budget Detail Desc.Note Total
[141] GASB Pronouncements Subscription 250
[141] Governmental Newsletter Update 205
[141] Govt Illustrations & Trends 245
[141] Single Audit Guide 240
[141] Local Govt Audit Guide 475
[141] US Master Tax Guide 115
[141] GAAFR Newsletter 50
[141] Kiplinger Letter 100
[141] Audit Risk Assessment 340
[141] Govt Fin Stmt Guide 450
[141] Other Publications 230
Total 2,700
Section V, Page C - 5
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62999 Office Supplies and Materi 1,881 2,850 2,600 4,000 2,600
[Entity] Budget Detail Desc.Note Total
[141] Calculator Replacements (3)250
[141] Miscellaneous Supplies 1,750
[141] Chairs or Varidesk (4)2,000
Total 4,000
62000 Commodities 20,457 8,670 8,170 10,100 8,700
63102 Audit and Accounting Servi 21,005 33,000 18,200 19,700 20,488
[Entity] Budget Detail Desc.Note Total
[141] Annual Audit 19,700
Total 19,700
63199 Other Professional Service 2,970 5,600 12,300 3,500 5,500
[Entity] Budget Detail Desc.Note Total
[141] Sales Tax Audit Program 3,500
Total 3,500
63203 Printing and Reproduction 2,592 4,550 4,550 4,550 4,550
[Entity] Budget Detail Desc.Note Total
[141] Eagle County RETT Sales Reports 100
[141] W-2's & 1099's 250
[141] CAFR Printing 700
[141] Budget Printing 2,000
[141] AP & Payroll Checks & Envelopes 1,500
Total 4,550
63304 Computer Services and Su 52,251 58,351 58,351 62,644 63,882
[Entity] Budget Detail Desc.Note Total
[141] Sungard Software Mtc & Support 26,823
[141] PowerPlan Mtc & Support 4,750
[141] MUNIRevs SAAS 15,276
[141] Kronos SAAS/Clock Support 9,495
[141] Sungard Webex Training 2,800
[141] Sungard Scripts 1,000
[141] Other Computer Services & Support 2,500
Total 62,644
63504 R&M - Office Equipment a 0 700 0 0 700
63000 Purchased and Contract 78,818 102,201 93,401 90,394 95,120
64101 Travel and Conference 4,615 10,790 10,790 10,290 10,790
[Entity] Budget Detail Desc.Note Total
[141] Training Classes for Staff (4)1,325
[141] CGFOA State Conference (3)1,765
Section V, Page C - 6
141 Finance Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[141] GFOA Conference 1,750
[141] GFOA Training or Adv. Fin, Institute 2,500
[141] Kronos Workforce Training 2,450
[141] Continuing Education for Director 500
Total 10,290
64102 Dues, Licenses and Memb 1,416 1,495 1,495 1,495 1,495
[Entity] Budget Detail Desc.Note Total
[141] Co Chapter APA 60
[141] Sungard Users Group 195
[141] American Institute of CPAs 250
[141] Government FInance Officers Association 470
[141] CO Government Finance Officers
Association
180
[141] CO Secretary of State (Finance Authority)120
[141] American Payroll Association 220
Total 1,495
64104 Meeting Expenses 931 750 750 750 750
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll Association Meetings 250
[141] CO Tax Audit Coalition Meetings 180
[141] West Slope Coalition Meetings 150
[141] Staff & Organizational Meetings 170
Total 750
64206 Cellular and Paging 739 739 1,172 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[141] Director ($60 X 12)720
[141] Mobile Hotspot ($40 X 12)480
Total 1,200
64301 Postage and Delivery 55 125 125 125 125
[Entity] Budget Detail Desc.Note Total
[141] Postage & Delivery Costs 125
Total 125
64307 Bank Service Charges and 5,816 6,700 6,700 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[141] Vericheck 3,000
[141] 1st Bank 3,000
Total 6,000
64399 Other Administrative Fees 1,490 1,450 1,450 1,450 1,450
[Entity] Budget Detail Desc.Note Total
[141] RETT Recording Fees 1,000
[141] GFOA Certification of Achievement 450
Total 1,450
Section V, Page C - 7
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64402 Equipment Replacement C 381 0 0 3,337 3,337
[Entity] Budget Detail Desc.Note Total
[141] Annual Equipment Rental Charges -
Kronos Time Clocks
3,337
Total 3,337
64901 Advertising and Legal Noti 22 125 125 125 125
[Entity] Budget Detail Desc.Note Total
[141] Legal Notices, Budget & Other 125
Total 125
64000 Other Operating Costs 15,466 22,174 22,607 24,772 25,272
66402 Computers and Peripheral 4,011 1,100 1,100 1,552 0
[Entity] Budget Detail Desc.Note Total
[141] Laptop Replacement - Budget Analyst 1,552
Total 1,552
66000 Capital Outlay 4,011 1,100 1,100 1,552 0
60000T Total Expenditures & O 707,288 774,084 779,580 812,834 836,694
Section V, Page C - 8
141 Finance Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 142,735 156,111 134,768 160,860 173,824
61106 Paid out Leave 1,028 1,559 3,341 1,584 1,719
61151 Overtime Wages 0 500 500 1,000 1,000
61301 FT Pension 15,814 17,344 7,581 17,869 19,310
61304 Employee Assistance Prog 48 49 44 48 48
61401 FICA/Medicare 2,044 2,293 2,010 2,370 2,560
61501 Group Health and Life Insu 14,563 16,073 27,490 34,058 37,214
61505 Long-term Disability Insura 989 994 911 994 994
61507 Dental Insurance 1,062 1,182 2,169 2,765 2,907
61509 Worker's Compensation 291 304 262 313 338
61510 Unemployment Insurance 431 475 416 490 530
61000 Personnel Services 179,004 196,883 179,494 222,352 240,444
62801 Employee Recognition Exp 0 40 40 50 50
62903 Data Processing Supplies 26,816 2,260 2,260 2,500 2,500
62904 Software 18,523 34,947 34,947 31,245 30,975
62905 Books and Periodicals 0 100 100 500 500
62999 Office Supplies and Materi 295 615 615 350 350
62000 Commodities 45,634 37,962 37,962 34,645 34,375
63304 Computer Services and Su 37,395 82,650 97,678 71,833 65,311
63504 R&M - Office Equipment a 1,798 2,000 2,000 1,500 1,500
63000 Purchased and Contract 39,193 84,650 99,678 73,333 66,811
64101 Travel and Conference 2,700 5,750 5,750 6,750 6,750
64102 Dues, Licenses and Memb 300 300 300 300 300
64206 Cellular and Paging 1,416 1,367 1,367 1,248 1,248
64402 Equipment Replacement C 31,663 42,216 42,216 44,319 47,192
64000 Other Operating Costs 36,079 49,633 49,633 52,617 55,490
66402 Computers and Peripheral 14,688 15,900 9,328 0 8,000
66000 Capital Outlay 14,688 15,900 9,328 0 8,000
60000T Total Expenditures & O 314,597 385,028 376,095 382,947 405,120
Section V, Page C - 9
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 142,735 156,111 134,768 160,860 173,824
61106 Paid out Leave 1,028 1,559 3,341 1,584 1,719
61151 Overtime Wages 0 500 500 1,000 1,000
61301 FT Pension 15,814 17,344 7,581 17,869 19,310
61304 Employee Assistance Prog 48 49 44 48 48
61401 FICA/Medicare 2,044 2,293 2,010 2,370 2,560
61501 Group Health and Life Insu 14,563 16,073 27,490 34,058 37,214
61505 Long-term Disability Insura 989 994 911 994 994
61507 Dental Insurance 1,062 1,182 2,169 2,765 2,907
61509 Worker's Compensation 291 304 262 313 338
61510 Unemployment Insurance 431 475 416 490 530
61000 Personnel Services 179,004 196,883 179,494 222,352 240,444
62801 Employee Recognition Exp 0 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[143] 2 employees x $25 50
Total 50
62903 Data Processing Supplies 26,816 2,260 2,260 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[143] Misc Parts 2,500
Total 2,500
62904 Software 18,523 34,947 34,947 31,245 30,975
[Entity] Budget Detail Desc.Note Total
[143] Exch Ent CAL (80)1,614
[143] Exch Std CAL (80)1,039
[143] Exch Serv Enterprise (1)2,306
[143] SQL Server Std (5)2,738
[143] ForeFront Device CAL (4)8
[143] Windows Serv Std (2)277
[143] Windows Pro (5)206
[143] Office Pro Plus (5)1,213
[143] Office Std (58)6,669
[143] Windows Serv CAL (82)1,041
[143] SQL Serv CAL (20)798
[143] Office Std (25)New for 2015 Add'l Licenses 4,500
[143] Windows Srv Std (8)8 New in 2014 6,838
[143] Miscellaneous Software 500
[143] Entrust Certificates 2 yr SSL Security Cert 1,228
[143] SSL certifcate ftp.avon.org 2 year cert through Comodo 270
Total 31,245
62905 Books and Periodicals 0 100 100 500 500
[Entity] Budget Detail Desc.Note Total
[143] Reference & CD Training 500
Total 500
Section V, Page C - 10
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62999 Office Supplies and Materi 295 615 615 350 350
[Entity] Budget Detail Desc.Note Total
[143] General Office Supplies 350
Total 350
62000 Commodities 45,634 37,962 37,962 34,645 34,375
63304 Computer Services and Su 37,395 82,650 97,678 71,833 65,311
[Entity] Budget Detail Desc.Note Total
[143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 701
[143] Switch TOA-REC02 Maint 1 year 413
[143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 814
[143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr 307
[143] Switch TOA-BB02 F0C1718Y120 Mnt 1yr 307
[143] Switch TOA-BB03 F0C1747S201 Mnt 1yr 382
[143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 889
[143] Switch TOA-CORE01 F0C1405W1AR Mnt 1yr 1,008
[143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 630
[143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 497
[143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 382
[143] ASA 5510 Firewall JMZ1440L0J4 Mnt 1yr 814
[143] Switch TOA-SRV-SW01 F0C1744W49X Mnt 1yr 100
[143] Switch TOA-SRV-SW02 F0X1744W445 Mnt 1yr 100
[143] WLC & AP's Wireless Mnt 1 yr 352
[143] MSA SAN Swift Gulch Mnt 1 yr 1,068
[143] TOA-VMHOST01 Replaced in 2015 3yr 0
[143] TOA-VMHOST02 Replaced in 2015 3yr 0
[143] TOA-VMHOST03 Due 2017-3yr in 2014 0
[143] TOA-VMHOST04 Due 2017-3yr in 2014 0
[143] SWright DSL 75 / month 900
[143] WHalstead DSL 40 / month 480
[143] Public Wifi DSL Comcast 142 / month 1,704
[143] TOA Backup DSL Comcast 142 / month 1,704
[143] Symtantec AntiVirus 85 Users 1 yr mnt 4,470
[143] SmartDraw 1 yr maint 500
[143] SPS Labor Phones Support Assistance 960
[143] Barracuda Web Filter 1 yr maint 1,073
[143] Barracuda Backup Server 1 yr maint 4,073
[143] Barracuda Email Archiver 1 yr maint 2,523
[143] PEI Labor w/ Managed Svcs 1 yr 5,000
[143] PEI Managed Services 1 yr 1,444 / month 17,328
[143] Axis Camera Server 1yr Mnt x 2 300
[143] Electronic Recycling 400
[143] Barracuda Spam 1yr Maint 1,848
[143] HP SAN Maint Added disk in 2015 4,000
[143] rmckenner internet access 64*12 768
[143] MicroExcel Spam Email filther $2.25 / 99 2,673
[143] Heat Recover Server Maintenances USE033NAXG, USE033NAXF 1,334
[143] Barracuda Cloud Storage 1 year unlimited space 5,000
[143] VMware vSphere Maintenance 1 year Maintenance 918
[143] VMware vSphere maintenance 1 Year 5,113
Total 71,833
Section V, Page C - 11
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63504 R&M - Office Equipment a 1,798 2,000 2,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased and Contract 39,193 84,650 99,678 73,333 66,811
64101 Travel and Conference 2,700 5,750 5,750 6,750 6,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 3000 * 2 Online 6,000
Total 6,750
64102 Dues, Licenses and Memb 300 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Dues 300
Total 300
64206 Cellular and Paging 1,416 1,367 1,367 1,248 1,248
[Entity] Budget Detail Desc.Note Total
[143] $104 x 12 months 1,248
Total 1,248
64402 Equipment Replacement C 31,663 42,216 42,216 44,319 47,192
[Entity] Budget Detail Desc.Note Total
[143] Annual Equipment Rental Charges 44,319
Total 44,319
64000 Other Operating Costs 36,079 49,633 49,633 52,617 55,490
66402 Computers and Peripheral 14,688 15,900 9,328 0 8,000
66000 Capital Outlay 14,688 15,900 9,328 0 8,000
60000T Total Expenditures & O 314,597 385,028 376,095 382,947 405,120
Section V, Page C - 12
143 Information Systems Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 48,448 48,448 52,019 52,920
61106 Paid out Leave 0 465 465 488 498
61151 Overtime Wages 0 0 0 150 0
61301 FT Pension 0 5,380 5,380 5,776 5,876
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 709 709 764 775
61501 Group Health and Life Insu 0 14,706 15,792 16,524 18,050
61505 Long-term Disability Insura 0 439 439 467 476
61507 Dental Insurance 0 1,170 1,170 1,231 1,295
61509 Worker's Compensation 0 2,299 2,299 2,468 2,511
61510 Unemployment Insurance 0 147 147 158 160
61000 Personnel Services 0 73,787 74,873 80,068 82,584
62401 Gasoline 1,564 1,500 1,500 1,200 1,300
62402 Diesel 0 1,136 1,136 800 900
62801 Employee Recognition Exp 0 0 0 25 25
62802 Food and Beverages 4,149 6,000 6,000 5,000 5,000
62803 Janitorial, Custodial and Cl 0 20,000 20,000 20,000 20,000
62805 Clothing and Uniforms 0 550 550 550 550
62806 Safety Materials and Suppl 0 150 150 150 150
62999 Office Supplies and Materi 3,771 6,000 6,000 6,000 6,000
62000 Commodities 9,484 35,336 35,336 33,725 33,925
63203 Printing and Reproduction 21 600 600 600 600
63504 R&M - Office Equipment a 9,022 12,500 12,500 13,040 13,040
63603 Rentals - Office Equipment 12,628 10,371 12,556 10,911 10,911
63999 Other Purchased and Cont 24,481 18,964 16,464 16,564 14,064
63000 Purchased and Contract 46,152 42,435 42,120 41,115 38,615
64201 Telephone & Long-distanc 39,705 38,982 38,982 38,982 38,982
64301 Postage and Delivery 3,200 4,000 4,000 6,000 6,000
64303 Treasurer Fees 29,259 31,971 31,971 34,596 34,596
64307 Bank Service Charges and 4 150 1,215 150 150
64309 VAA RSF Collection Fees 11,999 13,000 10,000 10,000 10,000
64401 Fleet Maintenance Charge 805 2,733 1,042 1,097 1,147
64402 Equipment Replacement C 13,510 17,635 17,635 18,040 18,040
64403 Washbay Charges 1,488 2,496 2,496 1,456 1,456
64905 Insurance Premiums 124,437 126,768 132,622 133,584 133,584
64000 Other Operating Costs 224,407 237,735 239,963 243,905 243,955
66401 Office Equipment 0 0 2,865 0 0
66000 Capital Outlay 0 0 2,865 0 0
60000T Total Expenditures & O 280,043 389,293 395,157 398,813 399,079
Section V, Page C - 13
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 48,448 48,448 52,019 52,920
61106 Paid out Leave 0 465 465 488 498
61151 Overtime Wages 0 0 0 150 0
61301 FT Pension 0 5,380 5,380 5,776 5,876
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 709 709 764 775
61501 Group Health and Life Insu 0 14,706 15,792 16,524 18,050
61505 Long-term Disability Insura 0 439 439 467 476
61507 Dental Insurance 0 1,170 1,170 1,231 1,295
61509 Worker's Compensation 0 2,299 2,299 2,468 2,511
61510 Unemployment Insurance 0 147 147 158 160
61000 Personnel Services 0 73,787 74,873 80,068 82,584
62401 Gasoline 1,564 1,500 1,500 1,200 1,300
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Motor Pool Vehicles 1,200
Total 1,200
62402 Diesel 0 1,136 1,136 800 900
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Buildings Attendant 800
Total 800
62801 Employee Recognition Exp 0 0 0 25 25
[Entity] Budget Detail Desc.Note Total
[149] 1 employee x $25 25
Total 25
62802 Food and Beverages 4,149 6,000 6,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[149] Town Meetings Food and Supplies 5,000
Total 5,000
62803 Janitorial, Custodial and Cl 0 20,000 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[149] Hand Towels 3,000
[149] Tissue 2,500
[149] Toilet Paper 3,000
[149] Aerosols 1,824
[149] Chemicals 2,500
[149] Hygiene 3,000
[149] Refuge Supplies 2,183
[149] PPE and Other Safety (Gloves, signs, etc)1,993
Total 20,000
Section V, Page C - 14
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62805 Clothing and Uniforms 0 550 550 550 550
[Entity] Budget Detail Desc.Note Total
[149] Clothing and Uniform - Bldgs Attendant 550
Total 550
62806 Safety Materials and Suppl 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[149] Safety Footwear - Bldgs Attendant 150
Total 150
62999 Office Supplies and Materi 3,771 6,000 6,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[149] Town Wide Office Supplies 1,000
[149] Xerox Paper, Office Supply Inventory 5,000
Total 6,000
62000 Commodities 9,484 35,336 35,336 33,725 33,925
63203 Printing and Reproduction 21 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[149] Town Stationary and Envelopes 600
Total 600
63504 R&M - Office Equipment a 9,022 12,500 12,500 13,040 13,040
[Entity] Budget Detail Desc.Note Total
[149] Avaya IP Office 7,500
[149] Xerox Copier/Print Charges 5,000
[149] Mail Machine Annual Maintenance 540
Total 13,040
63603 Rentals - Office Equipment 12,628 10,371 12,556 10,911 10,911
[Entity] Budget Detail Desc.Note Total
[149] Copier Lease ($864.27 x 12)10,371
[149] Postage Meter Rental @ $45/month 540
Total 10,911
63999 Other Purchased and Cont 24,481 18,964 16,464 16,564 14,064
[Entity] Budget Detail Desc.Note Total
[149] Laserfiche Annual Basic Services Support 8,700
[149] Laserfiche Public Portal Maint Support 1,600
[149] Employee Bus Passes 4,000
[149] 1st Aid Supplies 750
[149] Water Cooler Service 150
[149] FSA Fees ($72 x 12 months)864
[149] Flowers, Picture Framing, Misc 500
Total 16,564
Section V, Page C - 15
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 46,152 42,435 42,120 41,115 38,615
64201 Telephone & Long-distanc 39,705 38,982 38,982 38,982 38,982
[Entity] Budget Detail Desc.Note Total
[149] Fireworks Line 546
[149] TOA Main Fax 1,116
[149] T-1 to Swift Gulch 3,600
[149] NewCloud Networks 7,620
[149] CenturyLink Metro E 26,100
Total 38,982
64301 Postage and Delivery 3,200 4,000 4,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[149] General Admin Postage and Delivery 6,000
Total 6,000
64303 Treasurer Fees 29,259 31,971 31,971 34,596 34,596
[Entity] Budget Detail Desc.Note Total
[149] 2% Eagle County Treasurer Collection Fee 34,596
Total 34,596
64307 Bank Service Charges and 4 150 1,215 150 150
[Entity] Budget Detail Desc.Note Total
[149] Various Fees 150
Total 150
64309 VAA RSF Collection Fees 11,999 13,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[149] VAA RSF Collection Fees 10,000
Total 10,000
64401 Fleet Maintenance Charge 805 2,733 1,042 1,097 1,147
[Entity] Budget Detail Desc.Note Total
[149] Annual Fleet Maintenance Charges 1,097
Total 1,097
64402 Equipment Replacement C 13,510 17,635 17,635 18,040 18,040
[Entity] Budget Detail Desc.Note Total
[149] Annual Equipment Rental Charges 18,040
Total 18,040
Section V, Page C - 16
149 Nondepartmental Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64403 Washbay Charges 1,488 2,496 2,496 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[149] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 124,437 126,768 132,622 133,584 133,584
[Entity] Budget Detail Desc.Note Total
[149] CIRSA: Property and Casualty (71%)125,969
[149] Fiduciary Liability 2,600
[149] Excess Crime 255
[149] Boiler and Machinery 4,167
[149] Treasurer's Bond - Scott 400
[149] Volunteer Accident Medical Plan 193
Total 133,584
64000 Other Operating Costs 224,407 237,735 239,963 243,905 243,955
66401 Office Equipment 0 0 2,865 0 0
66000 Capital Outlay 0 0 2,865 0 0
60000T Total Expenditures & O 280,043 389,293 395,157 398,813 399,079
Section V, Page C - 17
149 Nondepartmental Town of Avon
Line Item Detail
Section V, Page D-1
Fund: General
Dept: Community Development
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 375,173$ 571,794$ 525,375$ 510,811$ 542,219$
Commodities 6,829 15,100 15,100 13,725 10,825
Contract Services 44,104 554,548 312,262 254,702 249,011
Other Operating Costs 15,852 308,770 606,926 338,850 285,031
Capital Outlay 14,105 4,950 4,950 2,550 -
Total 456,063$ 1,455,162$ 1,464,613$ 1,120,638$ 1,087,086$
Department Expenditures by Program
Planning 229,089 277,000 283,835 323,767 317,538
Building 126,984 136,410 135,274 146,757 155,101
Economic Development 99,990 215,144 130,568 40,600 40,600
Town Produced Events - 623,758 364,964 314,364 323,847
Signature Event Seed Funding - 5,000 302,122 90,000 50,000
Community Grants - 197,850 247,850 205,150 200,000
Total 456,063$ 1,455,162$ 1,464,613$ 1,120,638$ 1,087,086$
Authorized Positions
Planning Manager/ Director 1 1 1 1 1
Building Official 1 1 1 1 1
Planner II 1 1 1 1 1
Director of Economic Initiatives 1 1 ---
Director of Fesitvals & Special Events 1 1 1 1 1
Seasonal Events Assistant 0 0.33 0.33 0.5 0.5
Total 5 5.33 4.33 4.5 4.5
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
The Community Development Department takes the lead role in ensuring the Town’s built environment
maintains and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division manages all current and long-range community planning
functions. The Building Official provides permit and inspection services for residential and commercial development. The Director of Fesitvals and Special Events takes the lead role in event development,
implementation and management as well as special project work.
The Community Development Department is administered by the Planning Director, who spends
approximately 60% of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special project work. The remainder of the Planning Manager’s time is
spent with hands-on project review and special planning work. The Director of Festivals and Special Events is supervised by the Town Manager.
Section V, Page D-2
Fund: General
Dept: Community Development Budget Summary
1. Adoption of the 2015 International Building Codes.
2. Facilitated land acquisition, zoning, development review of major medical office building and joint safety.
3. Apres Avon 12-day concert and street fair in Main Street Mall.
4. Completion of Avon Road Streetscape and Main Street Mall (planning in 2014).
5. New events including:Cielito Lindo, Avon LIVE! and Dancing in the Park!.
6. Avon Performance Pavilion licensing agreement, procedures, and technical specifications.
7. Mobile Vendor Cart permitting, sound and liquor codes.
Estimated Personnel Time:30%
Estimated Nonpersonnel Costs:30,315$
Total Activity Cost:97,130$
Performance Metric(s):
Estimated Personnel Time:28%
Estimated Nonpersonnel Costs:28,294$
Total Activity Cost: $ 90,655
Performance Metric(s):
Estimated Personnel Time:40%
Estimated Nonpersonnel Costs:40,420$
Total Activity Cost: $ 129,507
Performance Metric(s):Community Survey; Completion of Plan(s)
Estimated Personnel Time:2%
Estimated Nonpersonnel Costs:2,021$
Total Activity Cost: $ 6,475
Performance Metric(s): Cost effectiveness of IGA versus in-house employee
2015 MAJOR ACCOMPLISHMENTS
Community Survey
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS - PLANNING
Administration: Review all new applications and contractor registration applications at the front counter, including assisting the general public with inquiries. Finance administration for permitting and planning
applications, including escrow accounts. This includes administration of the department by the Planning Director.
Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures of the Avon Municipal Code. Includes pre-applicaiton, public process with
Long-Term Planning: The Community Development Department is responsible for the development of
long range planning for the Town of Avon. In the 2016-17 Strategic Plan, a major Comprehensive Plan update is planned as well as a Multi-Modal, Parking and Transportation Plan. Walkability improvements
and capital projects related thereto will be prioritized. Policy work with the PZC (and Council) witll include evaluationg and implementing Master Plan work for District Plans (i.e. East Avon).
GIS Mapping / Informational Serivces: Create and manage all mapping functions and associated data management for the Town. Supports special projects with geographical information as well as cartagraphy
useful in land use decisions and Comprehensive Planning.
Section V, Page D-3
Fund: General
Dept: Community Development Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:11,035$
Total Activity Cost:146,757$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:40,600$
Total Activity Cost:40,600$
Performance Metric(s):
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:161,993$
Total Activity Cost:314,364$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:90,000$
Total Activity Cost:90,000$
Performance Metric(s):
Estimated Personnel Time:0%
Estimated Nonpersonnel Costs:205,150$
Total Activity Cost:205,150$
Performance Metric(s):
PROGRAM ACTIVITIES AND OPERATIONS - BUILDING PERMITS AND INSPECTIONS
PROGRAM ACTIVITIES AND OPERATIONS - ECONOMIC DEVELOPMENT
Signature Event Seed Funding: The General Fund Special Event Reserve holds monies which are approved
by Town Council or, when requests are $10,000 or under, by the Town Manager, for the seeding of signature
special events in Avon. Monies approved by Council are accounted for in this account.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies.
Economic development, art and cultural programs, regional environmental projects, sporting events and health
and human service needs,
Community Survey
Community Survey; Sales, lodging and real estate tax growth
Community Survey; Sales, lodging and real estate tax growth
Community Survey; Sales, lodging and real estate tax growth
Special Event Adminstration & Production: Responsible for the special event development, administration
and production of all special events in the Town of Avon, including Town produced events, such as Salute to
the USA and outside producer festivals. The budget includes admission fee expeditures and full cost
accounting for Salute to the USA. The Director of Festivals & Specials oversees one seasonal employee and
the Town's volunteeers.
Community Survey; Sales, lodging and real estate tax growth; new
business development
Economic Development: Accounts for operational costs of the Town's Economic Development activities,
which is spearheaded by the Town Manager. Funding for Destimetrics data collection and marketing is included in this budget.
Building Inspection/Plan Review: The Building Division provides all construction relatedservices in the
Town. The division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon Municipal Code. On a day to day basis this division reviews and processes permit
applications, performs inspections, and coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement
matters are handled on an as-needed, or complaint driven basis
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 133,606 159,039 159,039 166,644 172,738
61106 Paid out Leave 0 1,516 1,516 1,579 1,641
61121 PTS Wages 0 0 3,000 0 0
61151 Overtime Wages 1 0 0 0 0
61301 FT Pension 14,697 17,661 17,661 18,504 19,182
61302 PTS Pension 0 0 113 0 0
61304 Employee Assistance Prog 42 49 49 48 48
61401 FICA/Medicare 1,917 2,328 2,372 2,439 2,528
61501 Group Health and Life Insu 16,922 22,874 24,543 25,109 27,395
61505 Long-term Disability Insura 876 994 994 994 994
61507 Dental Insurance 1,277 1,761 1,761 1,853 1,950
61509 Worker's Compensation 3,887 4,830 4,830 5,043 5,270
61510 Unemployment Insurance 401 482 491 505 523
61000 Personnel Services 173,625 211,533 216,367 222,718 232,269
62801 Employee Recognition Exp 50 40 40 50 50
62904 Software 3,043 3,000 3,000 6,600 3,600
62905 Books and Periodicals 0 150 150 150 150
62999 Office Supplies and Materi 859 900 900 1,000 900
62000 Commodities 3,952 4,090 4,090 7,800 4,700
63101 Legal Services 0 0 4,200 3,500 3,500
63199 Other Professional Service 2,868 37,200 35,000 61,000 55,000
63203 Printing and Reproduction 3,358 200 200 375 250
63304 Computer Services and Su 18,407 5,369 5,369 5,695 5,865
63504 R&M - Office Equipment a 1,727 2,500 2,500 2,500 2,500
63603 Rentals - Office Equipment 5,318 5,318 5,318 5,318 5,318
63000 Purchased and Contract 31,678 50,587 52,587 78,388 72,433
64101 Travel and Conference 1,364 3,000 3,000 7,950 2,550
64102 Dues, Licenses and Memb 470 1,020 1,020 1,515 1,240
64104 Meeting Expenses 145 200 200 300 350
64301 Postage and Delivery 394 150 150 150 150
64402 Equipment Replacement C 1,855 1,621 1,621 846 846
64901 Advertising and Legal Noti 2,713 2,600 2,600 2,500 3,000
64000 Other Operating Costs 6,941 8,591 8,591 13,261 8,136
66402 Computers and Peripheral 0 2,200 2,200 950 0
66404 Furniture and Fixtures 12,894 0 0 650 0
66000 Capital Outlay 12,894 2,200 2,200 1,600 0
60000T Total Expenditures & O 229,089 277,001 283,835 323,767 317,538
Section V, Page D - 4
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 133,606 159,039 159,039 166,644 172,738
61106 Paid out Leave 0 1,516 1,516 1,579 1,641
61121 PTS Wages 0 0 3,000 0 0
61151 Overtime Wages 1 0 0 0 0
61301 FT Pension 14,697 17,661 17,661 18,504 19,182
61302 PTS Pension 0 0 113 0 0
61304 Employee Assistance Prog 42 49 49 48 48
61401 FICA/Medicare 1,917 2,328 2,372 2,439 2,528
61501 Group Health and Life Insu 16,922 22,874 24,543 25,109 27,395
61505 Long-term Disability Insura 876 994 994 994 994
61507 Dental Insurance 1,277 1,761 1,761 1,853 1,950
61509 Worker's Compensation 3,887 4,830 4,830 5,043 5,270
61510 Unemployment Insurance 401 482 491 505 523
61000 Personnel Services 173,625 211,533 216,367 222,718 232,269
62801 Employee Recognition Exp 50 40 40 50 50
[Entity] Budget Detail Desc.Note Total
[212] Planner II Rec 25
[212] Long Range Planner Rec 25
Total 50
62904 Software 3,043 3,000 3,000 6,600 3,600
[Entity] Budget Detail Desc.Note Total
[212] Adobe InDesign 600
[212] GIS Software Maintenance 6,000
Total 6,600
62905 Books and Periodicals 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[212] Transportation Planning Documents 150
Total 150
62999 Office Supplies and Materi 859 900 900 1,000 900
[Entity] Budget Detail Desc.Note Total
[212] XEROX large format cartriges 750
[212] Office Supplies 250
Total 1,000
62000 Commodities 3,952 4,090 4,090 7,800 4,700
63101 Legal Services 0 0 4,200 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[212] Town Attorney Fees for Land Use Case
Review
3,500
Total 3,500
Section V, Page D - 5
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63199 Other Professional Service 2,868 37,200 35,000 61,000 55,000
[Entity] Budget Detail Desc.Note Total
[212] County GIS (approx 85 hrs)5,000
[212] Comp Plan Publishing Co.6,000
[212] Consulting: Long-Range Planning 50,000
Total 61,000
63203 Printing and Reproduction 3,358 200 200 375 250
[Entity] Budget Detail Desc.Note Total
[212] Printing/Repro for Long Range Planning
Meetings
250
[212] Public Hearing Signs 125
Total 375
63304 Computer Services and Su 18,407 5,369 5,369 5,695 5,865
[Entity] Budget Detail Desc.Note Total
[212] Sungard Permitting Software 5,695
Total 5,695
63504 R&M - Office Equipment a 1,727 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[212] Xerox Front Printer Charges 2,500
Total 2,500
63603 Rentals - Office Equipment 5,318 5,318 5,318 5,318 5,318
[Entity] Budget Detail Desc.Note Total
[212] Copier Lease ($443.16 x 12)5,318
Total 5,318
63000 Purchased and Contract 31,678 50,587 52,587 78,388 72,433
64101 Travel and Conference 1,364 3,000 3,000 7,950 2,550
[Entity] Budget Detail Desc.Note Total
[212] APA Colorado 2 Planners 1,250
[212] RMLUI 2 Planners 1,200
[212] CCL Manager Leadership Course 5,500
Total 7,950
64102 Dues, Licenses and Memb 470 1,020 1,020 1,515 1,240
[Entity] Budget Detail Desc.Note Total
[212] APA & AICP for Planning Manager 470
[212] APA for Planner II 250
[212] DCI for Planning and Econ Dev 300
[212] AICP Examination 495
Total 1,515
Section V, Page D - 6
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64104 Meeting Expenses 145 200 200 300 350
[Entity] Budget Detail Desc.Note Total
[212] Trails Advisory Group 300
Total 300
64301 Postage and Delivery 394 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[212] Postage Machine in Muni 150
Total 150
64402 Equipment Replacement C 1,855 1,621 1,621 846 846
[Entity] Budget Detail Desc.Note Total
[212] Annual Equipment Rental Charges 846
Total 846
64901 Advertising and Legal Noti 2,713 2,600 2,600 2,500 3,000
[Entity] Budget Detail Desc.Note Total
[212] Vail Daily Legal Notices 2,500
Total 2,500
64000 Other Operating Costs 6,941 8,591 8,591 13,261 8,136
66402 Computers and Peripheral 0 2,200 2,200 950 0
[Entity] Budget Detail Desc.Note Total
[212] Desktop Replacement - Front Desk 950
Total 950
66404 Furniture and Fixtures 12,894 0 0 650 0
[Entity] Budget Detail Desc.Note Total
[212] One (1) Stand-up Desk Station 500
[212] Work Station accessories for Stand-up 150
Total 650
66000 Capital Outlay 12,894 2,200 2,200 1,600 0
60000T Total Expenditures & O 229,089 277,001 283,835 323,767 317,538
Section V, Page D - 7
212 Planning Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 86,057 93,861 93,861 101,571 108,488
61106 Paid out Leave 1,681 915 915 1,000 1,020
61301 FT Pension 9,651 10,425 10,425 11,283 12,046
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,267 1,374 1,374 1,487 1,588
61501 Group Health and Life Insu 13,457 14,888 15,974 16,728 18,272
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 1,370 1,473 1,473 1,594 1,703
61510 Unemployment Insurance 263 284 284 308 329
61000 Personnel Services 115,317 124,912 125,998 135,722 145,260
62401 Gasoline 386 500 500 400 400
62801 Employee Recognition Exp 30 20 20 25 25
62807 Consumable Tools/Small 0 50 50 50 50
62905 Books and Periodicals 1,703 150 150 150 150
62000 Commodities 2,119 720 720 625 625
63199 Other Professional Service 3,400 2,500 1,760 3,750 2,500
63000 Purchased and Contract 3,400 2,500 1,760 3,750 2,500
64101 Travel and Conference 1,027 1,500 1,500 2,350 2,350
64102 Dues, Licenses and Memb 125 125 125 279 275
64206 Cellular and Paging 201 198 198 204 204
64401 Fleet Maintenance Charge 1,399 2,733 1,251 1,316 1,376
64402 Equipment Replacement C 2,148 2,148 2,148 2,147 2,147
64403 Washbay Charges 1,248 624 624 364 364
64000 Other Operating Costs 6,148 7,328 5,846 6,660 6,716
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 126,984 136,410 135,274 146,757 155,101
Section V, Page D - 8
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 86,057 93,861 93,861 101,571 108,488
61106 Paid out Leave 1,681 915 915 1,000 1,020
61301 FT Pension 9,651 10,425 10,425 11,283 12,046
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,267 1,374 1,374 1,487 1,588
61501 Group Health and Life Insu 13,457 14,888 15,974 16,728 18,272
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 1,370 1,473 1,473 1,594 1,703
61510 Unemployment Insurance 263 284 284 308 329
61000 Personnel Services 115,317 124,912 125,998 135,722 145,260
62401 Gasoline 386 500 500 400 400
[Entity] Budget Detail Desc.Note Total
[213] Gasoline for Hybrid Vehicle 400
Total 400
62801 Employee Recognition Exp 30 20 20 25 25
[Entity] Budget Detail Desc.Note Total
[213] Employee Recognition for one (1) 25
Total 25
62807 Consumable Tools/Small 0 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[213] Inspection Equipment 50
Total 50
62905 Books and Periodicals 1,703 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[213] Reference Materials 100
[213] Residential Code Book 50
Total 150
62000 Commodities 2,119 720 720 625 625
63199 Other Professional Service 3,400 2,500 1,760 3,750 2,500
[Entity] Budget Detail Desc.Note Total
[213] Safebuilt 3 weeks of inspections 3,750
Total 3,750
63000 Purchased and Contract 3,400 2,500 1,760 3,750 2,500
64101 Travel and Conference 1,027 1,500 1,500 2,350 2,350
Section V, Page D - 9
213 Building Inspection Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[213] ICB Annual Conference 1,500
[213] Building Official Conf 850
Total 2,350
64102 Dues, Licenses and Memb 125 125 125 279 275
[Entity] Budget Detail Desc.Note Total
[213] ICBO License Renewal 135
[213] Residential Cert 69
[213] ICC Cert 75
Total 279
64206 Cellular and Paging 201 198 198 204 204
[Entity] Budget Detail Desc.Note Total
[213] $17 x 12 months 204
Total 204
64401 Fleet Maintenance Charge 1,399 2,733 1,251 1,316 1,376
[Entity] Budget Detail Desc.Note Total
[213] Annual Fleet Maintenance Charges 1,316
Total 1,316
64402 Equipment Replacement C 2,148 2,148 2,148 2,147 2,147
[Entity] Budget Detail Desc.Note Total
[213] Annual Equipment Rental Charges 2,147
Total 2,147
64403 Washbay Charges 1,248 624 624 364 364
[Entity] Budget Detail Desc.Note Total
[213] Annual Washbay Charges - 1 vehicle 364
Total 364
64000 Other Operating Costs 6,148 7,328 5,846 6,660 6,716
66402 Computers and Peripheral 0 950 950 0 0
66000 Capital Outlay 0 950 950 0 0
60000T Total Expenditures & O 126,984 136,410 135,274 146,757 155,101
Section V, Page D - 10
213 Building Inspection Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 70,294 87,708 32,918 0 0
61106 Paid out Leave 0 837 5,191 0 0
61301 FT Pension 7,732 9,740 4,192 0 0
61304 Employee Assistance Prog 20 24 9 0 0
61401 FICA/Medicare 1,019 1,284 553 0 0
61501 Group Health and Life Insu 5,970 8,076 3,607 0 0
61505 Long-term Disability Insura 414 497 207 0 0
61507 Dental Insurance 427 591 246 0 0
61509 Worker's Compensation 142 171 64 0 0
61510 Unemployment Insurance 211 266 114 0 0
61000 Personnel Services 86,230 109,194 47,102 0 0
62301 General Program Supplies 0 200 200 0 0
62801 Employee Recognition Exp 40 20 20 0 0
62905 Books and Periodicals 0 100 100 0 0
62999 Office Supplies and Materi 719 400 400 0 0
62000 Commodities 759 720 720 0 0
63199 Other Professional Service 0 23,050 48,050 25,450 25,450
63203 Printing and Reproduction 77 200 200 0 0
63303 Photography Services 0 2,500 2,500 2,850 2,850
63304 Computer Services and Su 6,950 765 765 300 300
63305 Audio/Visual Services 2,000 0 0 0 0
63000 Purchased and Contract 9,027 26,515 51,515 28,600 28,600
64101 Travel and Conference 387 1,775 1,775 0 0
64104 Meeting Expenses 243 700 700 0 0
64206 Cellular and Paging 708 790 306 0 0
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 0 73,050 26,050 12,000 12,000
64903 Economic Development C 1,425 500 500 0 0
64000 Other Operating Costs 2,763 76,915 29,431 12,000 12,000
66402 Computers and Peripheral 1,211 1,800 1,800 0 0
66000 Capital Outlay 1,211 1,800 1,800 0 0
60000T Total Expenditures & O 99,990 215,144 130,568 40,600 40,600
Section V, Page D - 11
214 Economic Initiatives Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 70,294 87,708 32,918 0 0
61106 Paid out Leave 0 837 5,191 0 0
61301 FT Pension 7,732 9,740 4,192 0 0
61304 Employee Assistance Prog 20 24 9 0 0
61401 FICA/Medicare 1,019 1,284 553 0 0
61501 Group Health and Life Insu 5,970 8,076 3,607 0 0
61505 Long-term Disability Insura 414 497 207 0 0
61507 Dental Insurance 427 591 246 0 0
61509 Worker's Compensation 142 171 64 0 0
61510 Unemployment Insurance 211 266 114 0 0
61000 Personnel Services 86,230 109,194 47,102 0 0
62301 General Program Supplies 0 200 200 0 0
62801 Employee Recognition Exp 40 20 20 0 0
62905 Books and Periodicals 0 100 100 0 0
62999 Office Supplies and Materi 719 400 400 0 0
62000 Commodities 759 720 720 0 0
63199 Other Professional Service 0 23,050 48,050 25,450 25,450
[Entity] Budget Detail Desc.Note Total
[214] Marketing, Design and Creative Services 3,000
[214] Destimetrics 22,450
Total 25,450
63203 Printing and Reproduction 77 200 200 0 0
63303 Photography Services 0 2,500 2,500 2,850 2,850
[Entity] Budget Detail Desc.Note Total
[214] Professional Photos 1,000
[214] Videography 1,850
Total 2,850
63304 Computer Services and Su 6,950 765 765 300 300
[Entity] Budget Detail Desc.Note Total
[214] Constant Contact 300
Total 300
63305 Audio/Visual Services 2,000 0 0 0 0
63000 Purchased and Contract 9,027 26,515 51,515 28,600 28,600
64101 Travel and Conference 387 1,775 1,775 0 0
64104 Meeting Expenses 243 700 700 0 0
64206 Cellular and Paging 708 790 306 0 0
64301 Postage and Delivery 0 100 100 0 0
64901 Advertising and Legal Noti 0 73,050 26,050 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[214] Mrkg Plan Implementation 12,000
Section V, Page D - 12
214 Economic Initiatives Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 12,000
64903 Economic Development C 1,425 500 500 0 0
64000 Other Operating Costs 2,763 76,915 29,431 12,000 12,000
66402 Computers and Peripheral 1,211 1,800 1,800 0 0
66000 Capital Outlay 1,211 1,800 1,800 0 0
60000T Total Expenditures & O 99,990 215,144 130,568 40,600 40,600
Section V, Page D - 13
214 Economic Initiatives Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 74,290 76,445 86,722 92,666
61106 Paid out Leave 0 691 717 829 889
61121 PTS Wages 0 13,391 16,866 19,162 21,934
61151 Overtime Wages 0 1,500 3,100 3,500 3,500
61301 FT Pension 0 8,248 8,488 9,631 10,291
61302 PTS Pension 0 502 632 719 823
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 1,303 1,408 1,598 1,725
61501 Group Health and Life Insu 0 22,104 24,233 25,650 28,039
61505 Long-term Disability Insura 0 497 497 497 497
61507 Dental Insurance 0 2,039 2,039 2,142 2,252
61509 Worker's Compensation 0 1,297 1,168 1,566 1,694
61510 Unemployment Insurance 0 270 291 331 357
61000 Personnel Services 0 126,156 135,908 152,371 164,690
62302 Special Event Materials & 0 3,415 3,415 1,500 1,500
62801 Employee Recognition Exp 0 200 200 250 250
62802 Food and Beverages 0 2,800 2,800 2,800 3,150
62805 Clothing and Uniforms 0 2,555 2,555 200 200
62999 Office Supplies and Materi 0 600 600 550 400
62000 Commodities 0 9,570 9,570 5,300 5,500
63199 Other Professional Service 0 66,860 20,900 75,225 73,225
63203 Printing and Reproduction 0 8,700 8,700 2,700 2,700
63305 Audio/Visual Services 0 5,500 5,500 5,500 5,500
63306 Security Services 0 2,500 2,500 5,000 5,000
63549 R&M - Other Specialized E 0 800 800 0 0
63606 Rentals - Crowd & Traffic 0 7,400 10,800 8,600 8,600
63607 Rentals - Portable Facilitie 0 6,500 6,500 5,800 5,800
63998 Admission Fees Expenses 0 30,270 32,406 41,139 44,653
63999 Other Purchased and Cont 0 346,416 118,294 0 0
63000 Purchased and Contract 0 474,946 206,400 143,964 145,478
64101 Travel and Conference 0 1,075 1,075 3,745 425
64102 Dues, Licenses and Memb 0 795 795 795 795
64104 Meeting Expenses 0 650 650 250 550
64206 Cellular and Paging 0 624 624 978 978
64301 Postage and Delivery 0 50 50 0 0
64306 Permit and Licensing Fees 0 1,200 1,200 785 785
64402 Equipment Replacement C 0 1,467 1,467 1,226 421
64901 Advertising and Legal Noti 0 7,225 7,225 4,000 4,225
64000 Other Operating Costs 0 13,086 13,086 11,779 8,179
66402 Computers and Peripheral 0 0 0 950 0
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 0 623,758 364,964 314,364 323,847
Section V, Page D - 14
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 74,290 76,445 86,722 92,666
61106 Paid out Leave 0 691 717 829 889
61121 PTS Wages 0 13,391 16,866 19,162 21,934
[Entity] Budget Detail Desc.Note Total
[215] 26 weeks;40 hours/week; 1040 hours at
$18.43 (step 2)
19,162
[215] April 18 through Oct. 14 0
Total 19,162
61151 Overtime Wages 0 1,500 3,100 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[215] Salute Police 2,500
[215] Production Assistant 1,000
Total 3,500
61301 FT Pension 0 8,248 8,488 9,631 10,291
61302 PTS Pension 0 502 632 719 823
61304 Employee Assistance Prog 0 24 24 24 24
61401 FICA/Medicare 0 1,303 1,408 1,598 1,725
61501 Group Health and Life Insu 0 22,104 24,233 25,650 28,039
61505 Long-term Disability Insura 0 497 497 497 497
61507 Dental Insurance 0 2,039 2,039 2,142 2,252
61509 Worker's Compensation 0 1,297 1,168 1,566 1,694
61510 Unemployment Insurance 0 270 291 331 357
61000 Personnel Services 0 126,156 135,908 152,371 164,690
62302 Special Event Materials & 0 3,415 3,415 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[215] Salute decorations to include flowers on
tables, banners, bunting, balloons, etc.
1,300
[215] Other misc. supplies 200
Total 1,500
62801 Employee Recognition Exp 0 200 200 250 250
[Entity] Budget Detail Desc.Note Total
[215] Volunteer recognition, incentives - 45
persons
200
[215] Employees - 2 @ $25 50
Total 250
62802 Food and Beverages 0 2,800 2,800 2,800 3,150
[Entity] Budget Detail Desc.Note Total
[215] Salute VIP Hosp. Food for 125 $1,900;
$600 for water/beverages, ice for product,
snacks for staff
2,500
[215] Volunteer beverage, snacks at various
events
300
Total 2,800
Section V, Page D - 15
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62805 Clothing and Uniforms 0 2,555 2,555 200 200
[Entity] Budget Detail Desc.Note Total
[215] S.E. staff identification: Danita, Erinn event
blouse/shirt
200
Total 200
62999 Office Supplies and Materi 0 600 600 550 400
[Entity] Budget Detail Desc.Note Total
[215] General supplies 100
[215] Printer cartridges 450
Total 550
62000 Commodities 0 9,570 9,570 5,300 5,500
63199 Other Professional Service 0 66,860 20,900 75,225 73,225
[Entity] Budget Detail Desc.Note Total
[215] Salute Fireworks - product,
choreography/music, on-site management
50,000
[215] Salute Performance Art 7,000
[215] Family Zone face painter/balloon sculptore
($850) & Calvary Chapel Family Zone Expense
($1750)
2,600
[215] Walking Mtn. resource recovery 1,475
[215] Guest Police officers 11,500
[215] Market research/survey - event falls on a
Sunday
2,000
[215] Creative Services at $75 per hour for
Salute - 6 hrs.
450
[215] Emcee for stage announcements 200
Total 75,225
63203 Printing and Reproduction 0 8,700 8,700 2,700 2,700
[Entity] Budget Detail Desc.Note Total
[215] Salute credentials $500 500
[215] Posters for Salute 300
[215] Bridge Banner for Salute 400
[215] Banners/general decorations - lifestyle
replacement as damaged or augmentation
1,500
Total 2,700
63305 Audio/Visual Services 0 5,500 5,500 5,500 5,500
[Entity] Budget Detail Desc.Note Total
[215] Salute sound engineer & and equipment
for fireworks soundtrack
5,500
Total 5,500
Section V, Page D - 16
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63306 Security Services 0 2,500 2,500 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[215] Salute perimeter security and north shore
security
5,000
Total 5,000
63549 R&M - Other Specialized E 0 800 800 0 0
63606 Rentals - Crowd & Traffic 0 7,400 10,800 8,600 8,600
[Entity] Budget Detail Desc.Note Total
[215] Salute chain link fencing ($6,000); 48"
event fencing on north shore to main gates
7,800
[215] Salute light towers for egress 800
Total 8,600
63607 Rentals - Portable Facilitie 0 6,500 6,500 5,800 5,800
[Entity] Budget Detail Desc.Note Total
[215] Salute dumpsters and restrooms 3,700
[215] Salute VIP tables/chairs 1,500
[215] Generator rental for north side of main field 600
Total 5,800
63998 Admission Fees Expenses 0 30,270 32,406 41,139 44,653
[Entity] Budget Detail Desc.Note Total
[215] Purchase in 16: ZH Tents $280 each/2
total; $560, bins $35 each/9 total $315. Other
items on the list: Power resources, picnic tables,
large tenting, shade, heaters, tables/chairs:
WWG = $34,200; RWB = $1,660; Cielito Lindo =
41,139
Total 41,139
63999 Other Purchased and Cont 0 346,416 118,294 0 0
63000 Purchased and Contract 0 474,946 206,400 143,964 145,478
64101 Travel and Conference 0 1,075 1,075 3,745 425
[Entity] Budget Detail Desc.Note Total
[215] IFEA International Conference Fee 795
[215] Hotel, travel, per diem 2,500
[215] Colo. Creative Summit - one attendee 450
Total 3,745
64102 Dues, Licenses and Memb 0 795 795 795 795
[Entity] Budget Detail Desc.Note Total
[215] IFEA Membership Dues 795
Total 795
Section V, Page D - 17
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64104 Meeting Expenses 0 650 650 250 550
[Entity] Budget Detail Desc.Note Total
[215] Event Re-cap meetings 150
[215] Volunteer group meeting/training 100
Total 250
64206 Cellular and Paging 0 624 624 978 978
[Entity] Budget Detail Desc.Note Total
[215] Director Cell Phone $53/mo 636
[215] Asst Cell Phone $40/mo x 6 mos; $17/mo x
6 mos
342
Total 978
64301 Postage and Delivery 0 50 50 0 0
64306 Permit and Licensing Fees 0 1,200 1,200 785 785
[Entity] Budget Detail Desc.Note Total
[215] ERFD tent inspections at Salute 75
[215] Eagle County event coordinator permit 50
[215] ASCAP 300
[215] SESAC 360
Total 785
64402 Equipment Replacement C 0 1,467 1,467 1,226 421
[Entity] Budget Detail Desc.Note Total
[215] Annual Equipment Rental Charges 1,226
Total 1,226
64901 Advertising and Legal Noti 0 7,225 7,225 4,000 4,225
[Entity] Budget Detail Desc.Note Total
[215] Salute print advertising 4,000
Total 4,000
64000 Other Operating Costs 0 13,086 13,086 11,779 8,179
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[215] Desktop Replacement - Special Events 950
Total 950
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 0 623,758 364,964 314,364 323,847
Section V, Page D - 18
215 Town Produced Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64902 Financial Support, Donatio 0 5,000 302,122 90,000 50,000
64000 Other Operating Costs 0 5,000 302,122 90,000 50,000
60000T Total Expenditures & O 0 5,000 302,122 90,000 50,000
Section V, Page D - 19
216 Signature Event Seed Fundi Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64902 Financial Support, Donatio 0 5,000 302,122 90,000 50,000
[Entity] Budget Detail Desc.Note Total
[216] WWG 2016 40,000
[216] Small Event Seed Funding for 2016 event
not yet identified
50,000
Total 90,000
64000 Other Operating Costs 0 5,000 302,122 90,000 50,000
60000T Total Expenditures & O 0 5,000 302,122 90,000 50,000
Section V, Page D - 20
216 Signature Event Seed Fundi Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64902 Financial Support, Donatio 0 197,850 247,850 205,150 200,000
64000 Other Operating Costs 0 197,850 247,850 205,150 200,000
60000T Total Expenditures & O 0 197,850 247,850 205,150 200,000
Section V, Page D - 21
217 Community Grants Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64902 Financial Support, Donatio 0 197,850 247,850 205,150 200,000
[Entity] Budget Detail Desc.Note Total
[217] Economic Development: Regional 0
[217] Vail Valley Partnership Business Support Services 15,000
[217] Vail Leadership Institute Rent Subsidy 7,500
[217] EGE Air Alliance 20,000
[217] High Altitude Entrepreneurs New Business Support 2,900
[217] Economic Development: Outside
Producers - Special Events in Avon - Art
0
[217] Alpine Arts Center Social Art Series 7,500
[217] Economic Development: Outside
Producers - Special Events in Avon - Sports
0
[217] Vail Valley Charitable Fund Bec Tri Triathlon 2,500
[217] Team Evergreen Triple Bypass Bike Ride 2,500
[217] Vail Valley Foundation FIS Men's Birds of Prey 50,000
[217] Beaver Creek Resort Co.Rodeo Series 5,000
[217] Beaver Creek Resort Co.XTERRA 2,000
[217] The America Cup Fly Fishing Championships 500
[217] Speckled-Hound Racing 5K Event 2,000
[217] Buddy Werner League Youth Recreational Race
Program
1,000
[217] Regional Environmental Programs:0
[217] Walking Mountains Science School Programs 22,500
[217] Health & Human Services:0
[217] Eagle River Youth Coalition Parent Education & Outreach 2,500
[217] Roundup River Ranch Camp Programs for Youth with
Illnesses
1,000
[217] VVF Youth Foundation After School Programs 20,000
[217] Starting Hearts 6,500
[217] Red Ribbon Project HIV/AIDS Awareness 750
[217] SpeakUp ReachOut 5,000
[217] Small Champions Recreational Programs for
Youth with Disabilities
5,600
[217] Eagle County School Based Health Center Avon SBHC 20,400
[217] Bright Future Foundation 2,500
Total 205,150
64000 Other Operating Costs 0 197,850 247,850 205,150 200,000
60000T Total Expenditures & O 0 197,850 247,850 205,150 200,000
Section V, Page D - 22
217 Community Grants Town of Avon
Line Item Detail
Section V, Page E-1
Fund: General
Dept: Police Department
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 2,048,139$ 2,273,813$ 2,309,113$ 2,469,168$ 2,576,656$
Commodities 126,122 130,621 123,944 127,885 110,910
Contract Services 32,640 42,095 42,095 46,870 46,668
Other Operating Costs 509,016 527,319 504,000 561,561 587,868
Capital Outlay 10,794 27,375 27,375 47,800 29,950
Total 2,726,711$ 3,001,223$ 3,006,527$ 3,253,284$ 3,352,052$
Department Expenditures by Program
Administration 529,934$ 595,431$ 614,046$ 658,376$ 661,732$
Patrol 1,972,310 2,162,311 2,197,179 2,331,166 2,411,493
Investigation 224,467 243,481 195,302 263,742 278,827
Total 2,726,711$ 3,001,223$ 3,006,527$ 3,253,284$ 3,352,052$
Authorized Positions
Police Chief 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1
Sergeant 3 3 3 3 3
Administrative Services Officer 2 2 2 2 2
Investigator/Detective 1 1 1 1 1
Officers 12 12 12 12 12
Total 20 20 20 20 20
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7
police protection in the Town of Avon. The Department consists of 18 sworn police officers and two (2) non-sworn employees. Avon Police employees, focus attention to the Department’s Mission
Statement and Goals on a day-to-day basis to ensure the safety and security of residents and visitors in the community.
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants. The Police Chief spends 90 % of the position’s time in general administration, with 10%
contributed to the oversight of community policing programs, including time on law enforcement committees and organizations. The Police Chief provides general administration approximately 95% of time, with the balance
spent in the field. Each Patrol Sergeant oversees six (6) police officers, while the Detective Sergeant supervises the detective and major programs such as Police Training.
Section V, Page E-2
Fund: General
Dept: Police Department Budget Summary
1. Avon crime rates and traffic crash rates continue to trend downward with 2014 being some of the
lowest rates in history. There were 12 burglaries in 2014, which was the third lowest annual total since
data has been recorded at the Police Department. Thefts (includes shoplifting) numbered 159, which was below the annual average. There were 2 reported robberies in 2014, which is the average annual number.
Motor vehicle thefts were recorded at 6 in 2014, up from 4 in 2013. Assaults were slightly up in 2014
to 45 from 36 in 2013, which was the lowest in history. Traffic crashes decreased 15% in 2014 to 148 from174 in 2013. The all-time low was 142 in 2012. Traffic crashes for the previous five years (2010-2014) have
been the lowest number on record. DUI arrests were up 43% in 2014 to 150 from 105 in 2013. This is thehighest arrest annual number since 153 in 2008.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:82,792$
Total Activity Cost:658,376$
Performance Metric(s):Internal Survey; Community Survey
Estimated Personnel Time:95%Estimated Nonpersonnel Costs:647,351$ Total Activity Cost:2,214,608$ 1567256.8 681422Performance Metric(s):Police response times by type of call and seasonAnalysis of crime and traffic statistics/trendsCommunity Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:19,902$
Total Activity Cost:263,742$
Performance Metric(s):Crime Clearance Rates
6. Awarded the Colorado MADD Team Enforcement Award for 5th year in a row.
2. For the first 6 months of 2015, crime rates and traffic crash rates continued to trend similar to
averages for 2012, 2013 and 2014 and remain near record lows.
PROGRAM ACTIVITIES AND OPERATIONS
3. Succesfully completed the 7th Annual Avon Police Citizen's Academy & 3rd Annual Latino Eagle County
4. Developed Body Worn Camera Policy and implemented camera use for all officers.
Leadership in Police Organization (LPO) 3-week curriculum.
2015 MAJOR ACCOMPLISHMENTS
5. All supervisors have completed the International Association of Chiefs of Police (IACP)
Administration: The Police Chief, Deputy Chief, and two (2) Administrative Services Officers are
responsible for the day-to-day operations of the Police Department, including interaction with Avon Town staff on projects such as budget and department liaisons. Administration is responsible for managing the front
desk, customer service, accreditation, records management, outside government liaisons, evidence/property management, policy/procedure, training, and support for police operations.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers. These teams are responsible for proactive patrol and response to emergencies and calls for service. Officers are
responsible for investigation of crimes to property and persons, including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach.
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and one (1) Detective.
The Detectives are responsible to support patrol operations, investigate major crimes, conduct background investigations, administer the police training program, and provide administrative support to the Town Clerk for
licensing of businesses.
Section V, Page E-3
Fund: General
Dept: Police Department Budget Summary
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:34,071$
Total Activity Cost:116,558$
Performance Metric(s):Internal Survey; Community Survey
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department
and each member is responsible to Make a Difference in the community during every shift. These programs include Community Outreach; Community Programs such as Citizens Academies/National Night Out;
Neighborhood Watch; School Programs; Public Safety/Community Committees, Task Forces and Coalitions. Approximately 1,900 hours of Avon Police time is associated with community programs and outreach.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 325,381 352,670 352,670 372,728 389,095
61106 Paid out Leave 3,572 3,353 3,353 3,537 3,709
61121 PTS Wages 0 0 10,000 18,720 0
61151 Overtime Wages 365 3,000 3,000 3,000 3,000
61301 FT Pension 36,185 39,003 39,003 41,222 43,034
61302 PTS Pension 0 0 375 702 0
61304 Employee Assistance Prog 88 97 97 97 96
61401 FICA/Medicare 4,529 5,206 5,351 5,771 5,739
61501 Group Health and Life Insu 73,406 88,647 97,127 102,695 112,218
61505 Long-term Disability Insura 6,562 7,078 7,078 7,397 7,673
61507 Dental Insurance 6,745 8,154 8,154 8,570 9,006
61509 Worker's Compensation 8,298 9,478 9,478 9,951 10,380
61510 Unemployment Insurance 988 1,077 1,107 1,194 1,187
61000 Personnel Services 466,119 517,764 536,794 575,584 585,138
62401 Gasoline 3,301 3,160 3,160 3,160 3,160
62801 Employee Recognition Exp 336 80 80 500 500
62802 Food and Beverages 1,839 1,500 2,675 3,000 3,000
62805 Clothing and Uniforms 1,010 1,000 1,000 1,500 1,500
62807 Consumable Tools/Small 487 1,000 1,000 1,000 1,000
62808 Promotional, Informational 2,011 1,500 1,500 1,500 1,500
62901 Duplicating Supplies 0 200 200 200 200
62902 Audio/Visual Supplies 0 0 0 1,000 0
62903 Data Processing Supplies 0 300 300 300 300
62904 Software 0 0 0 4,000 2,500
62905 Books and Periodicals 352 350 350 400 400
62999 Office Supplies and Materi 2,221 2,000 2,000 2,000 2,000
62000 Commodities 11,556 11,090 12,265 18,560 16,060
63203 Printing and Reproduction 2,798 2,800 2,800 2,800 2,800
63301 Medical Services and Exa 0 1,100 1,100 500 500
63302 Laboratory Services 0 1,300 1,300 500 500
63504 R&M - Office Equipment a 846 1,285 1,285 1,285 1,285
63506 R&M - Radios and Commu 0 200 200 200 200
63603 Rentals - Office Equipment 5,535 5,535 5,535 5,535 5,535
63999 Other Purchased and Cont 14,887 18,126 18,126 18,126 18,126
63000 Purchased and Contract 24,066 30,346 30,346 28,946 28,946
64101 Travel and Conference 8,327 9,000 9,000 14,900 7,400
64102 Dues, Licenses and Memb 2,655 2,500 2,500 2,680 2,680
64206 Cellular and Paging 1,244 1,244 1,244 1,260 1,260
64301 Postage and Delivery 992 1,100 1,100 1,100 1,100
64401 Fleet Maintenance Charge 1,481 4,879 3,289 3,459 3,614
64402 Equipment Replacement C 7,222 10,683 10,683 9,709 13,356
64403 Washbay Charges 675 624 624 728 728
64901 Advertising and Legal Noti 770 100 100 500 500
64906 Insurance Deductibles 939 0 0 0 0
64000 Other Operating Costs 24,304 30,130 28,540 34,336 30,638
66402 Computers and Peripheral 3,890 950 950 950 950
Section V, Page E - 4
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66404 Furniture and Fixtures 0 5,151 5,151 0 0
66000 Capital Outlay 3,890 6,101 6,101 950 950
60000T Total Expenditures & O 529,934 595,431 614,046 658,376 661,732
Section V, Page E - 5
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 325,381 352,670 352,670 372,728 389,095
61106 Paid out Leave 3,572 3,353 3,353 3,537 3,709
61121 PTS Wages 0 0 10,000 18,720 0
[Entity] Budget Detail Desc.Note Total
[311] Part-time Administrative Assistant 1040 hrs x $18/hr 18,720
Total 18,720
61151 Overtime Wages 365 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[311] Victim Services, Evidence Call Out,
Administrative Overtime
3,000
Total 3,000
61301 FT Pension 36,185 39,003 39,003 41,222 43,034
61302 PTS Pension 0 0 375 702 0
61304 Employee Assistance Prog 88 97 97 97 96
61401 FICA/Medicare 4,529 5,206 5,351 5,771 5,739
61501 Group Health and Life Insu 73,406 88,647 97,127 102,695 112,218
61505 Long-term Disability Insura 6,562 7,078 7,078 7,397 7,673
61507 Dental Insurance 6,745 8,154 8,154 8,570 9,006
61509 Worker's Compensation 8,298 9,478 9,478 9,951 10,380
61510 Unemployment Insurance 988 1,077 1,107 1,194 1,187
61000 Personnel Services 466,119 517,764 536,794 575,584 585,138
62401 Gasoline 3,301 3,160 3,160 3,160 3,160
[Entity] Budget Detail Desc.Note Total
[311] Gasoline for Vehicles 3,160
Total 3,160
62801 Employee Recognition Exp 336 80 80 500 500
[Entity] Budget Detail Desc.Note Total
[311] Employee Incentives, Gifts $25 x 20 500
Total 500
62802 Food and Beverages 1,839 1,500 2,675 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[311] Seminars, Classes, Meetings 1,800
[311] National Night Out Donations 1,200
Total 3,000
62805 Clothing and Uniforms 1,010 1,000 1,000 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniforms 2x$600,2x$150 1,500
Total 1,500
Section V, Page E - 6
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62807 Consumable Tools/Small 487 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[311] Miscellaneous Equipment 1,000
Total 1,000
62808 Promotional, Informational 2,011 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[311] Promotional and Marketing Materials,
NNO, Calendars, Water Bottles, Pens, Pins,
Crime Prevention Materials, Challenge Coins
1,500
Total 1,500
62901 Duplicating Supplies 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[311] Copier, Paper, Toner, Misc 200
Total 200
62902 Audio/Visual Supplies 0 0 0 1,000 0
[Entity] Budget Detail Desc.Note Total
[311] Projector 1,000
Total 1,000
62903 Data Processing Supplies 0 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[311] Ink, Cartridges 300
Total 300
62904 Software 0 0 0 4,000 2,500
[Entity] Budget Detail Desc.Note Total
[311] CALEA Power DMS Record Mgmt 4,000
Total 4,000
62905 Books and Periodicals 352 350 350 400 400
[Entity] Budget Detail Desc.Note Total
[311] Muni. Codes, Traffic Codes, Law
Enforcement Periodicals
400
Total 400
62999 Office Supplies and Materi 2,221 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[311] Copier, CBI Computer, Paper 2,000
Total 2,000
Section V, Page E - 7
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62000 Commodities 11,556 11,090 12,265 18,560 16,060
63203 Printing and Reproduction 2,798 2,800 2,800 2,800 2,800
[Entity] Budget Detail Desc.Note Total
[311] Business Cards, Stationary, Manuals,
Pamphlets, Court Envelopes
2,800
Total 2,800
63301 Medical Services and Exa 0 1,100 1,100 500 500
[Entity] Budget Detail Desc.Note Total
[311] Hepatitis/Drug Screens, Annual Physicals,
Fitness Program
500
Total 500
63302 Laboratory Services 0 1,300 1,300 500 500
[Entity] Budget Detail Desc.Note Total
[311] Pre-Employment Testing 500
Total 500
63504 R&M - Office Equipment a 846 1,285 1,285 1,285 1,285
[Entity] Budget Detail Desc.Note Total
[311] Copier, Computers, Printers, Shredder, 1,285
Total 1,285
63506 R&M - Radios and Commu 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[311] Pagers, Radio, Cell Phone Repair & Maint.200
Total 200
63603 Rentals - Office Equipment 5,535 5,535 5,535 5,535 5,535
[Entity] Budget Detail Desc.Note Total
[311] Copier Lease ($461.24 x 12)5,535
Total 5,535
63999 Other Purchased and Cont 14,887 18,126 18,126 18,126 18,126
[Entity] Budget Detail Desc.Note Total
[311] Accreditation Fee 3,626
[311] Vehicle Towing 3,100
[311] ECAC 11,400
Total 18,126
Section V, Page E - 8
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 24,066 30,346 30,346 28,946 28,946
64101 Travel and Conference 8,327 9,000 9,000 14,900 7,400
[Entity] Budget Detail Desc.Note Total
[311] SWAT 1,000
[311] CALEA Conference Required to attend for award 6,000
[311] FBI National Academy 1,500
[311] Highway Safety Committee 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 2,500
[311] Professional Development 2,000
Total 14,900
64102 Dues, Licenses and Memb 2,655 2,500 2,500 2,680 2,680
[Entity] Budget Detail Desc.Note Total
[311] IACP 300
[311] Edwards Rotary 1,000
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 240
[311] Rocky Mountain Accreditation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 350
[311] CCRN 100
Total 2,680
64206 Cellular and Paging 1,244 1,244 1,244 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[311] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 992 1,100 1,100 1,100 1,100
[Entity] Budget Detail Desc.Note Total
[311] Postage and Cost of Delivery of Evidence
Items to CBI for Testing
1,100
Total 1,100
64401 Fleet Maintenance Charge 1,481 4,879 3,289 3,459 3,614
[Entity] Budget Detail Desc.Note Total
[311] Annual Fleet Maintenance Charges 3,459
Total 3,459
64402 Equipment Replacement C 7,222 10,683 10,683 9,709 13,356
[Entity] Budget Detail Desc.Note Total
[311] Annual Equipment Rental Charges 9,709
Total 9,709
Section V, Page E - 9
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64403 Washbay Charges 675 624 624 728 728
[Entity] Budget Detail Desc.Note Total
[311] Annual Washbay Charges - 2 vehicle 728
Total 728
64901 Advertising and Legal Noti 770 100 100 500 500
[Entity] Budget Detail Desc.Note Total
[311] Recruit Advertising 500
Total 500
64906 Insurance Deductibles 939 0 0 0 0
64000 Other Operating Costs 24,304 30,130 28,540 34,336 30,638
66402 Computers and Peripheral 3,890 950 950 950 950
[Entity] Budget Detail Desc.Note Total
[311] Desktop Replacement - Deputy Chief 950
Total 950
66404 Furniture and Fixtures 0 5,151 5,151 0 0
66000 Capital Outlay 3,890 6,101 6,101 950 950
60000T Total Expenditures & O 529,934 595,431 614,046 658,376 661,732
Section V, Page E - 10
311 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 829,875 915,583 941,355 950,018 997,370
61106 Paid out Leave 1,036 8,675 9,321 9,041 9,532
61121 PTS Wages 0 0 1,500 6,000 0
61151 Overtime Wages 104,965 123,450 123,450 141,300 141,300
61156 Extra Duty Pay 20,477 13,000 13,000 18,000 18,000
61301 FT Pension 91,138 101,046 101,826 104,851 110,081
61302 PTS Pension 0 0 56 225 0
61304 Employee Assistance Prog 334 341 350 338 337
61401 FICA/Medicare 13,445 15,380 15,785 16,303 16,910
61501 Group Health and Life Insu 235,595 265,212 297,621 313,093 342,172
61505 Long-term Disability Insura 19,921 23,658 24,324 24,548 25,771
61507 Dental Insurance 19,984 23,328 24,081 25,435 26,737
61509 Worker's Compensation 34,795 35,868 36,878 37,217 39,072
61510 Unemployment Insurance 2,869 3,182 3,266 3,373 3,499
61000 Personnel Services 1,374,435 1,528,723 1,592,813 1,649,744 1,730,782
62101 Police Operating and Field 3,367 5,000 8,512 5,000 5,000
62102 Firearms and Weapons Su 18,316 22,125 24,741 26,875 15,000
62401 Gasoline 45,837 48,980 35,000 35,000 35,000
62804 Training Supplies 111 5,000 5,000 2,000 2,000
62805 Clothing and Uniforms 16,385 13,600 13,600 14,600 14,600
62806 Safety Materials and Suppl 18,861 17,112 17,112 15,400 15,400
62807 Consumable Tools/Small 2,500 2,600 2,600 3,900 1,300
62809 Medical Supplies and 1st 845 400 400 400 400
62811 Communications Supplies 3,286 0 0 0 0
62902 Audio/Visual Supplies 0 100 100 100 100
62000 Commodities 109,508 114,917 107,065 103,275 88,800
63302 Laboratory Services 7,625 8,000 8,000 8,000 7,000
63304 Computer Services and Su 0 2,399 2,399 8,724 9,522
63549 R&M - Other Specialized E 0 150 150 0 0
63000 Purchased and Contract 7,625 10,549 10,549 16,724 16,522
64101 Travel and Conference 16,923 16,000 16,000 16,000 18,000
64206 Cellular and Paging 9,645 4,937 4,937 4,800 4,800
64401 Fleet Maintenance Charge 67,369 63,185 41,815 43,974 45,946
64402 Equipment Replacement C 82,762 87,194 87,194 113,707 118,681
64403 Washbay Charges 7,488 7,488 7,488 4,368 4,368
64901 Advertising and Legal Noti 0 500 500 100 100
64904 Operating Fees, Assessm 288,594 307,544 307,544 333,524 354,494
64906 Insurance Deductibles 1,057 0 0 0 0
64000 Other Operating Costs 473,839 486,848 465,478 516,473 546,389
66402 Computers and Peripheral 1,451 1,900 1,900 13,950 0
66405 Radios and Communicatio 5,453 19,374 19,374 10,000 20,000
66406 Public Safety Equipment 0 0 0 21,000 9,000
66000 Capital Outlay 6,904 21,274 21,274 44,950 29,000
Section V, Page E - 11
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
60000T Total Expenditures & O 1,972,310 2,162,311 2,197,179 2,331,166 2,411,493
Section V, Page E - 12
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 829,875 915,583 941,355 950,018 997,370
61106 Paid out Leave 1,036 8,675 9,321 9,041 9,532
61121 PTS Wages 0 0 1,500 6,000 0
[Entity] Budget Detail Desc.Note Total
[312] Part Time Officer $15/hr x 400 hrs 6,000
Total 6,000
61151 Overtime Wages 104,965 123,450 123,450 141,300 141,300
[Entity] Budget Detail Desc.Note Total
[312] HI Vis/LEAF 36,000
[312] ERYC 8,500
[312] Click It Or Ticket 8,000
[312] Winter Wondergrass 6 officers x 10 hrs x 3 days x
$50/hr
9,000
[312] Reds, Whites, and Brews 2 officers x 6 hrs x 2 days x
$50/hr
1,200
[312] Man of the Cliff 2 officers x 9 hrs x 2 days x
$50/hr
1,800
[312] Investigations, Court, Report Writing, 56,000
[312] Latin Jam Festival 6 officers x 10 hrs x 2 days x
$50/hr
9,000
[312] Avon Live Concerts 4 concerts x 2 officers x 4 hrs x
$50/hr
1,600
[312] One Additional 2 Day Festival 6 officers x 2 days x 10 hrs x
$50/hr
6,000
[312] Winter Market 2 officers x 6 days x 4 hrs x
$50/hr
4,200
Total 141,300
61156 Extra Duty Pay 20,477 13,000 13,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts 18,000
Total 18,000
61301 FT Pension 91,138 101,046 101,826 104,851 110,081
61302 PTS Pension 0 0 56 225 0
61304 Employee Assistance Prog 334 341 350 338 337
61401 FICA/Medicare 13,445 15,380 15,785 16,303 16,910
61501 Group Health and Life Insu 235,595 265,212 297,621 313,093 342,172
61505 Long-term Disability Insura 19,921 23,658 24,324 24,548 25,771
61507 Dental Insurance 19,984 23,328 24,081 25,435 26,737
61509 Worker's Compensation 34,795 35,868 36,878 37,217 39,072
61510 Unemployment Insurance 2,869 3,182 3,266 3,373 3,499
61000 Personnel Services 1,374,435 1,528,723 1,592,813 1,649,744 1,730,782
62101 Police Operating and Field 3,367 5,000 8,512 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[312] Training Equipment, Intox Supplies, Taser
Batteries
5,000
Total 5,000
Section V, Page E - 13
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62102 Firearms and Weapons Su 18,316 22,125 24,741 26,875 15,000
[Entity] Budget Detail Desc.Note Total
[312] Firearm Supplies, Shotgun Shells, Bullets,
Rifle Repairs, Cleaning Supplies, Targets, Less
Than Lethal Forces Munitions
14,000
[312] SOU Firearms 1,000
[312] Tasers 10@ $1187 11,875
Total 26,875
62401 Gasoline 45,837 48,980 35,000 35,000 35,000
[Entity] Budget Detail Desc.Note Total
[312] Gasoline for Patrol Cars 35,000
Total 35,000
62804 Training Supplies 111 5,000 5,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[312] RED Guns, Pad Replacement 2,000
Total 2,000
62805 Clothing and Uniforms 16,385 13,600 13,600 14,600 14,600
[Entity] Budget Detail Desc.Note Total
[312] Uniforms $600x16 9,600
[312] Misc. Uniforms, Leather Gear, Equipment 4,000
[312] SOU Replacement Uniforms 1,000
Total 14,600
62806 Safety Materials and Suppl 18,861 17,112 17,112 15,400 15,400
[Entity] Budget Detail Desc.Note Total
[312] New Replacement Ballistic Vests, Flares,
Cones, Safety Equipment
7 vests (50% grant funded)15,400
Total 15,400
62807 Consumable Tools/Small 2,500 2,600 2,600 3,900 1,300
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing Eq., NIK Kits, Swabs 1,300
[312] 13 cameras x $200 (1 per patrol vehicle)2,600
Total 3,900
62809 Medical Supplies and 1st 845 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[312] Blood and Urine Test Equipment, 1st Aid 400
Total 400
62811 Communications Supplies 3,286 0 0 0 0
62902 Audio/Visual Supplies 0 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[312] Supplies 100
Section V, Page E - 14
312 Patrol Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 100
62000 Commodities 109,508 114,917 107,065 103,275 88,800
63302 Laboratory Services 7,625 8,000 8,000 8,000 7,000
[Entity] Budget Detail Desc.Note Total
[312] Toxicology Testing, Blood and Urine 8,000
Total 8,000
63304 Computer Services and Su 0 2,399 2,399 8,724 9,522
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 2,399
[312] BWC Annual Fees & Storage 4,128
[312] Replacement of damaged camera/repair of
camera
$399 x 3 1,197
[312] BWC Extra Storage One Terabyte 1,000
Total 8,724
63549 R&M - Other Specialized E 0 150 150 0 0
[Entity] Budget Detail Desc.Note Total
[312] Radar 0
Total 0
63000 Purchased and Contract 7,625 10,549 10,549 16,724 16,522
64101 Travel and Conference 16,923 16,000 16,000 16,000 18,000
[Entity] Budget Detail Desc.Note Total
[312] Academy, Misc Training, Bike Patrol,
Community Policing, SRO, Police Liability,
Search and Seizure
16,000
Total 16,000
64206 Cellular and Paging 9,645 4,937 4,937 4,800 4,800
[Entity] Budget Detail Desc.Note Total
[312] $400 x 12 months 4,800
Total 4,800
64401 Fleet Maintenance Charge 67,369 63,185 41,815 43,974 45,946
[Entity] Budget Detail Desc.Note Total
[312] Annual Fleet Maintenance Charges 43,974
Total 43,974
Section V, Page E - 15
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64402 Equipment Replacement C 82,762 87,194 87,194 113,707 118,681
[Entity] Budget Detail Desc.Note Total
[312] Annual Equipment Rental Charges 113,707
Total 113,707
64403 Washbay Charges 7,488 7,488 7,488 4,368 4,368
[Entity] Budget Detail Desc.Note Total
[312] Annual Washbay Charges - 12 vehicles 4,368
Total 4,368
64901 Advertising and Legal Noti 0 500 500 100 100
[Entity] Budget Detail Desc.Note Total
[312] New Officer Recruitment Pamphlets 100
Total 100
64904 Operating Fees, Assessm 288,594 307,544 307,544 333,524 354,494
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E-Ticketing $400 handsets maint fee x 6,
$1000 interface maint fee for
3,400
[312] Detox Facility 19,567
[312] Boarding Prisoners 750
[312] 800 MHz System Fee 41,237
[312] Vail Dispatch Services 261,030
[312] Raids on Line, Evidence on Q 3,800
[312] AED Concierge Program 720
[312] Transunion Fee 1,320
[312] BDA PM 1,200
Total 333,524
64906 Insurance Deductibles 1,057 0 0 0 0
64000 Other Operating Costs 473,839 486,848 465,478 516,473 546,389
66402 Computers and Peripheral 1,451 1,900 1,900 13,950 0
[Entity] Budget Detail Desc.Note Total
[312] Desktop Replacement - Patrol 950
[312] Livescan Fingerprint System Replacement $15k in Equip Repl, $28k to
replace
13,000
Total 13,950
66405 Radios and Communicatio 5,453 19,374 19,374 10,000 20,000
[Entity] Budget Detail Desc.Note Total
[312] Mobile Radios Per Scott Wright, no longer
rental accruals for radios,
tracking 38 radios, therefore
increasing 10k to 20K to create
5 - 6 year replacement cycle.
10,000
Total 10,000
Section V, Page E - 16
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66406 Public Safety Equipment 0 0 0 21,000 9,000
[Entity] Budget Detail Desc.Note Total
[312] Emergency Equipment Replacement for
vehicle 338
10,000
[312] SOU Equipment Less Lethal Multi Launcher 3,500
[312] 3 radar units x $2500 each Replace every 5 yrs 7,500
Total 21,000
66000 Capital Outlay 6,904 21,274 21,274 44,950 29,000
60000T Total Expenditures & O 1,972,310 2,162,311 2,197,179 2,331,166 2,411,493
Section V, Page E - 17
312 Patrol Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 132,932 145,470 107,001 160,267 173,802
61106 Paid out Leave 1,447 1,401 6,538 1,577 1,653
61151 Overtime Wages 11,572 12,000 12,000 15,000 12,500
61301 FT Pension 14,782 16,056 12,416 17,693 19,183
61304 Employee Assistance Prog 47 49 37 48 48
61401 FICA/Medicare 2,069 2,304 1,820 2,564 2,725
61501 Group Health and Life Insu 32,798 36,904 30,001 33,280 36,372
61505 Long-term Disability Insura 3,450 3,759 2,765 4,141 4,491
61507 Dental Insurance 2,835 3,209 2,359 2,461 2,589
61509 Worker's Compensation 5,217 5,699 4,192 6,278 6,809
61510 Unemployment Insurance 438 477 377 531 564
61000 Personnel Services 207,586 227,326 179,506 243,840 260,736
62101 Police Operating and Field 2,109 1,700 1,700 2,000 2,000
62401 Gasoline 2,827 1,264 1,264 2,500 2,500
62805 Clothing and Uniforms 122 1,200 1,200 1,200 1,200
62806 Safety Materials and Suppl 0 200 200 200 200
62807 Consumable Tools/Small 0 150 150 150 150
62902 Audio/Visual Supplies 0 100 100 0 0
62000 Commodities 5,059 4,614 4,614 6,050 6,050
63301 Medical Services and Exa 950 1,200 1,200 1,200 1,200
63000 Purchased and Contract 950 1,200 1,200 1,200 1,200
64206 Cellular and Paging 873 665 1,412 1,404 1,404
64401 Fleet Maintenance Charge 4,324 2,985 1,879 1,976 2,065
64402 Equipment Replacement C 4,427 5,443 5,443 6,644 6,644
64403 Washbay Charges 1,248 1,248 1,248 728 728
64000 Other Operating Costs 10,872 10,341 9,982 10,752 10,841
66402 Computers and Peripheral 0 0 0 1,900 0
66000 Capital Outlay 0 0 0 1,900 0
60000T Total Expenditures & O 224,467 243,481 195,302 263,742 278,827
Section V, Page E - 18
313 Investigation Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 132,932 145,470 107,001 160,267 173,802
61106 Paid out Leave 1,447 1,401 6,538 1,577 1,653
61151 Overtime Wages 11,572 12,000 12,000 15,000 12,500
[Entity] Budget Detail Desc.Note Total
[313] Invesigator's Overtime 15,000
Total 15,000
61301 FT Pension 14,782 16,056 12,416 17,693 19,183
61304 Employee Assistance Prog 47 49 37 48 48
61401 FICA/Medicare 2,069 2,304 1,820 2,564 2,725
61501 Group Health and Life Insu 32,798 36,904 30,001 33,280 36,372
61505 Long-term Disability Insura 3,450 3,759 2,765 4,141 4,491
61507 Dental Insurance 2,835 3,209 2,359 2,461 2,589
61509 Worker's Compensation 5,217 5,699 4,192 6,278 6,809
61510 Unemployment Insurance 438 477 377 531 564
61000 Personnel Services 207,586 227,326 179,506 243,840 260,736
62101 Police Operating and Field 2,109 1,700 1,700 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[313] DUI Blood Storage Refrigerator
Equipment, Investigative Supplies
2,000
Total 2,000
62401 Gasoline 2,827 1,264 1,264 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[313] Gasoline for Vehicles 2,500
Total 2,500
62805 Clothing and Uniforms 122 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous Uniforms 1,200
Total 1,200
62806 Safety Materials and Suppl 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[313] Gloves, PPE, Decontamination Wipes 200
Total 200
62807 Consumable Tools/Small 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous 150
Total 150
Section V, Page E - 19
313 Investigation Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62902 Audio/Visual Supplies 0 100 100 0 0
[Entity] Budget Detail Desc.Note Total
[313] Audio & Visual for Court 0
Total 0
62000 Commodities 5,059 4,614 4,614 6,050 6,050
63301 Medical Services and Exa 950 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Sex Assault Medical Services 1,200
Total 1,200
63000 Purchased and Contract 950 1,200 1,200 1,200 1,200
64206 Cellular and Paging 873 665 1,412 1,404 1,404
[Entity] Budget Detail Desc.Note Total
[313] $117 x 12 months 1,404
Total 1,404
64401 Fleet Maintenance Charge 4,324 2,985 1,879 1,976 2,065
[Entity] Budget Detail Desc.Note Total
[313] Annual Fleet Maintenance Charges 1,976
Total 1,976
64402 Equipment Replacement C 4,427 5,443 5,443 6,644 6,644
[Entity] Budget Detail Desc.Note Total
[313] Annual Equipment Rental Charges 6,644
Total 6,644
64403 Washbay Charges 1,248 1,248 1,248 728 728
[Entity] Budget Detail Desc.Note Total
[313] Annual Washbay Charges - 2 Vehicles 728
Total 728
64000 Other Operating Costs 10,872 10,341 9,982 10,752 10,841
66402 Computers and Peripheral 0 0 0 1,900 0
[Entity] Budget Detail Desc.Note Total
[313] Desktop Replacements - 2 @ $950 ea Sergeant & Detective 1,900
Total 1,900
Section V, Page E - 20
313 Investigation Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66000 Capital Outlay 0 0 0 1,900 0
60000T Total Expenditures & O 224,467 243,481 195,302 263,742 278,827
Section V, Page E - 21
313 Investigation Town of Avon
Line Item Detail
Section V, Page F-1
Fund: General
Dept: Public Works
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 1,143,791$ 1,242,259$ 1,224,153$ 1,298,925$ 1,398,842$
Commodities 313,044 406,619 352,022 344,497 348,664
Contract Services 358,351 476,110 479,770 643,658 573,858
Other Operating Costs 598,788 636,762 667,282 678,310 692,362
Capital Outlay 31,092 40,450 40,450 29,400 21,950
Total 2,445,066$ 2,802,200$ 2,763,677$ 2,994,790$ 3,035,676$
Department Expenditures by Program
Roads and Bridges 1,227,550$ 1,515,799$ 1,494,783$ 1,602,864$ 1,603,105$
Parks 947,665 1,029,776 1,016,042 1,093,645 1,129,523
Town Center West 219,851 256,625 252,852 298,281 303,048
Total 2,395,066$ 2,802,200$ 2,763,677$ 2,994,790$ 3,035,676$
Authorized Positions
Public Works Director 1 1 1 1 1
Public Works Superintendent 1 1 1 1 1
Public Works Supervisor 2 2 2 1 1
Master Gardener 0 0 0 1 1
Operator II 2 2 2 2 2
Operator I 8 8 8 8 8
Total 14 14 14 14 14
1. Developed prioritized work plan for the year.
2. Accomplished complete clean-up of Town core and Metcalf Road cinders.
3. Initiated and completed merger of Parks and Road and Bridge Departments into Public Works Dept.
4. Completed Segment 3 of Ditch Maintenance in-house, saving the Town $60,000 in contract labor.
5. Developed new snowplow schedule to reduce overtime, maximize CDL scheduling and increase service.
6. Provided traffic control for major project work and produced new street signs.
7. Removed fence at Eaglebend Drive/Nottingham Park to enhance the beautifiation of those areas.
8. Striped bike lanes and on-street parking on West Beaver Creek Blvd.
9. Moved and created an exciting 9 hole disc golf course at the West end of the Park
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2015 MAJOR ACCOMPLISHMENTS
The Public Works Department is responsible for operational management and maintenance of the
Town's parks, open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storn water infrastructure. The Department is managed by the
Public Works Director, with supervisory support from the Public Works Superintendent and Public Works Supervisor.
Section V, Page F-2
Fund: General
Dept: Public Works Budget Summary
Estimated Personnel Time:26%
Estimated Nonpersonnel Costs:-$
Total Activity Cost:291,966$
Performance Metric(s):Internal Survey
Estimated Personnel Time:53%
Estimated Nonpersonnel Costs:538,491$
Total Activity Cost:768,651$
Performance Metric(s):Maintenance cost per mile
Community Survey
Estimated Personnel Time:30%
Estimated Nonpersonnel Costs:304,806$
Total Activity Cost:435,085$
Performance Metric(s):Cost per lane mile
Community Survey
Estimated Personnel Time:17%
Estimated Nonpersonnel Costs:172,724$
Total Activity Cost:246,549$
Performance Metric(s):Cost per linear foot
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:557,541$
Total Activity Cost:954,258$
Performance Metric(s):Maintenance Cost per Acre/Facility
Community Survey
Parks Operations & Maintenance: Maintenance of four parks, including over 65 acres of irrigated open
space, multi-use fields, three tennis courts, two pickle ball courts, three basketball courts, a nine-hole disc golf
course, tow picnic shelters, 800+ trees, 83 trash recepticales, 24 pet stations, set-up and care of the outdoor ice
rink is included in the work of the division.
PROGRAM ACTIVITIES AND OPERATIONS
Administration: The Public Works Director manages all work of the department, including but not limited to development, implementation and monitoring of seasonal staff work plans for snowplowing, ice
management, cinder clean-up, ditch maintenance, noxious weed program, special event assistance, and
parks operations and maintenance. The work also includes management of contract work, locate requests,
ROW permit program, inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75% of all hours to administration.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges,
including traffic enforcement, education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and
cleaning of ditches and hauling of waste.
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railraod overpasses, eight miles of sidewalk, appproximately and 17 miles of soft and hard trails. Work
includes guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up, street striping, sign production and maintenance, banner placement,and weed control.
Section V, Page F-3
Fund: General
Dept: Public Works Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:122,303$
Total Activity Cost:298,281$
Performance Metric(s):Community Survey
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed
Lane.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 283,982 319,315 322,770 340,276 365,174
61106 Paid out Leave 7,757 3,050 3,110 3,349 3,578
61151 Overtime Wages 23,607 36,000 30,000 30,000 30,000
61301 FT Pension 32,091 35,460 35,847 37,799 40,563
61304 Employee Assistance Prog 142 146 146 145 144
61401 FICA/Medicare 4,420 5,196 5,160 5,418 5,782
61501 Group Health and Life Insu 104,202 117,552 128,217 135,208 147,804
61505 Long-term Disability Insura 2,435 2,655 2,670 2,791 2,927
61507 Dental Insurance 9,214 10,494 10,494 11,031 11,595
61509 Worker's Compensation 17,370 18,492 18,692 19,706 21,148
61510 Unemployment Insurance 946 1,075 1,068 1,121 1,196
61000 Personnel Services 486,166 549,435 558,175 586,843 629,911
62201 Street Repair and Mainten 12,811 18,500 18,500 18,500 18,500
62202 Sand and Gravel 40,142 48,000 48,000 48,000 48,000
62203 Street Sign Materials and 21,015 25,750 35,900 25,750 25,750
62205 Plumbing and Electrical Su 13,917 46,007 0 10,000 10,000
62305 Chemicals 17,352 26,564 26,564 22,500 26,600
62401 Gasoline 6,801 8,927 7,142 7,141 7,855
62402 Diesel 46,748 40,800 32,640 32,640 35,904
62801 Employee Recognition Exp 140 300 300 350 350
62802 Food and Beverages 825 1,605 1,605 1,605 1,750
62804 Training Supplies 0 200 200 200 200
62805 Clothing and Uniforms 2,877 3,180 3,180 3,480 3,480
62806 Safety Materials and Suppl 1,603 1,550 1,550 2,200 2,200
62807 Consumable Tools/Small 3,323 8,100 8,100 5,940 5,940
62899 Other Miscellaneous Oper 308 1,000 1,000 6,100 1,000
62999 Office Supplies and Materi 207 800 800 1,300 1,300
62000 Commodities 168,070 231,283 185,481 185,706 188,829
63301 Medical Services and Exa 287 1,000 1,000 1,000 1,000
63502 R&M - Streets 47,715 103,734 103,734 133,500 111,000
63504 R&M - Office Equipment a 41 1,000 100 100 100
63506 R&M - Radios and Commu 6,562 10,152 10,152 19,260 19,260
63603 Rentals - Office Equipment 1,917 1,918 1,918 1,918 1,918
63608 Rentals - Machinery and E 132 500 500 500 500
63999 Other Purchased and Cont 151,022 193,406 205,406 241,200 210,800
63000 Purchased and Contract 207,676 311,710 322,810 397,478 344,578
64101 Travel and Conference 1,128 12,200 12,200 13,400 11,400
64102 Dues, Licenses and Memb 246 438 438 938 938
64201 Telephone & Long-distanc 702 725 725 1,300 1,300
64203 Electric 32,635 86,800 41,800 41,800 41,800
64206 Cellular and Paging 1,306 1,302 1,302 1,140 1,140
64301 Postage and Delivery 5 50 50 150 150
64401 Fleet Maintenance Charge 239,226 185,825 235,771 248,131 259,423
64402 Equipment Replacement C 86,254 86,700 86,700 80,424 77,291
64403 Washbay Charges 10,764 10,764 10,764 5,980 5,980
64902 Financial Support, Donatio 35,264 37,617 37,617 39,574 40,365
64906 Insurance Deductibles 2,705 0 0 0 0
64907 Paid Claims 3,881 0 0 0 0
Section V, Page F - 4
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64000 Other Operating Costs 414,116 422,421 427,367 432,837 439,787
66402 Computers and Peripheral 1,522 950 950 0 0
66000 Capital Outlay 1,522 950 950 0 0
60000T Total Expenditures & O 1,277,550 1,515,799 1,494,783 1,602,864 1,603,105
Section V, Page F - 5
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 283,982 319,315 322,770 340,276 365,174
61106 Paid out Leave 7,757 3,050 3,110 3,349 3,578
61151 Overtime Wages 23,607 36,000 30,000 30,000 30,000
[Entity] Budget Detail Desc.Note Total
[413] Ovetime wages park staff working for R/B in
winter time
30,000
Total 30,000
61301 FT Pension 32,091 35,460 35,847 37,799 40,563
61304 Employee Assistance Prog 142 146 146 145 144
61401 FICA/Medicare 4,420 5,196 5,160 5,418 5,782
61501 Group Health and Life Insu 104,202 117,552 128,217 135,208 147,804
61505 Long-term Disability Insura 2,435 2,655 2,670 2,791 2,927
61507 Dental Insurance 9,214 10,494 10,494 11,031 11,595
61509 Worker's Compensation 17,370 18,492 18,692 19,706 21,148
61510 Unemployment Insurance 946 1,075 1,068 1,121 1,196
61000 Personnel Services 486,166 549,435 558,175 586,843 629,911
62201 Street Repair and Mainten 12,811 18,500 18,500 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[413] Pre Mark Striping premark for VAA 3,500
[413] Replenish Guardrail Material 5,000
[413] Asphalt/Cold Patch 3,000
[413] Brick Sealer-Crosswalks 5,000
[413] Street Paint 2,000
Total 18,500
62202 Sand and Gravel 40,142 48,000 48,000 48,000 48,000
[Entity] Budget Detail Desc.Note Total
[413] Cinders 42,000
[413] Shoulder Material 6,000
Total 48,000
62203 Street Sign Materials and 21,015 25,750 35,900 25,750 25,750
[Entity] Budget Detail Desc.Note Total
[413] Wood Posts 100 @ $70 Price has gone up in 2014 7,000
[413] Sign Materials 6,600
[413] Construction Signs (Vil)500
[413] Replenish Cones and Barrels 1,500
[413] Stains, Paints, Brushes 750
[413] Steel Posts 17@ 200 3,400
[413] Delineators, Reflectors 6,000
Total 25,750
62205 Plumbing and Electrical Su 13,917 46,007 0 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[413] Street Light Maintenance 10,000
Total 10,000
Section V, Page F - 6
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62305 Chemicals 17,352 26,564 26,564 22,500 26,600
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
[413] Neutralizer 500
[413] Weed Killer 1,000
Total 22,500
62401 Gasoline 6,801 8,927 7,142 7,141 7,855
[Entity] Budget Detail Desc.Note Total
[413] Unleaded Fuel 7,141
Total 7,141
62402 Diesel 46,748 40,800 32,640 32,640 35,904
[Entity] Budget Detail Desc.Note Total
[413] Diesel Fuel Price up 2%32,640
Total 32,640
62801 Employee Recognition Exp 140 300 300 350 350
[Entity] Budget Detail Desc.Note Total
[413] Employee Recognition $25 x 14 350
Total 350
62802 Food and Beverages 825 1,605 1,605 1,605 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-Service
Meeting, End of Season
855
[413] Coffee Service 750
Total 1,605
62804 Training Supplies 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[413] Video Rental, Safety handouts 200
Total 200
62805 Clothing and Uniforms 2,877 3,180 3,180 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts 8 @ $125 clothing for CDL Operator
Position
1,000
[413] 8 Bibs @ $135 each 8 x $135 each, added the CDL
Operator position (1)
1,080
[413] 8 Coats @ $175 each 8 x $175 each, added the CDL
Operator position (1)
1,400
Total 3,480
Section V, Page F - 7
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62806 Safety Materials and Suppl 1,603 1,550 1,550 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[413] First Aid Supplies 1,000
[413] Personal Protective Equipment 8 @ $150 added the CDL Operator
Position (1)
1,200
Total 2,200
62807 Consumable Tools/Small 3,323 8,100 8,100 5,940 5,940
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 1,000
[413] 2 Weed Trimmers 1,440
[413] Air Tools 1,200
[413] Hand Carry Portable Generator 1,000
[413] Hand Tools 800
[413] Asphalt Tools 500
Total 5,940
62899 Other Miscellaneous Oper 308 1,000 1,000 6,100 1,000
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 600
[413] Bracket Hardware 400
[413] Tuff Shed To store tools at Lot 5 5,100
Total 6,100
62999 Office Supplies and Materi 207 800 800 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[413] Printer, Copier, Flyers and Supplies 1,300
Total 1,300
62000 Commodities 168,070 231,283 185,481 185,706 188,829
63301 Medical Services and Exa 287 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[413] DOT Physicals 300
[413] Random Drug 350
[413] Random Alcohol 350
Total 1,000
63502 R&M - Streets 47,715 103,734 103,734 133,500 111,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Guard Rail Repair 9,000
[413] Crosswalk Brick Repair Town 17,500
[413] Storm Water Sewer Maintenance 15,000
[413] Infra Red Patch 17,000
[413] Misc. Patch (potholes, sinkholes 20,000
[413] Crosswalk Brick Repair Crosswalks at VAA (total 52k,
do half in 2016)
26,000
Section V, Page F - 8
413 Roads and Bridges Town of Avon
Line Item Detail
[413] Lettuce Shed Lane UPRR Paver's disintegrating 5,000
[Entity] Budget Detail Desc.Note Total
Total 133,500
63504 R&M - Office Equipment a 41 1,000 100 100 100
[Entity] Budget Detail Desc.Note Total
[413] Copier Maintenance 100
Total 100
63506 R&M - Radios and Commu 6,562 10,152 10,152 19,260 19,260
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service price gone up for 2016 5,004
[413] 800 MHZ Radio Replacement/Breakdown replacing radio 2500 with APX
6000 (2500 radio going
11,554
[413] Batteries added 3 UHF Batteries @ $68
each
704
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
Total 19,260
63603 Rentals - Office Equipment 1,917 1,918 1,918 1,918 1,918
[Entity] Budget Detail Desc.Note Total
[413] 1/2 Copier Lease ($319.57 x 12)1,918
Total 1,918
63608 Rentals - Machinery and E 132 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
Total 500
63999 Other Purchased and Cont 151,022 193,406 205,406 241,200 210,800
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance (Emergency Repair)15,000
[413] Electrical Outsourcing 12,000
[413] Hauling snow, cinders, ditch material 40,000
[413] Snow Removal/Handwork Added Village at Avon 15,000
[413] Street Striping 42,000
[413] Sidewalk Repairs Added Village at Avon 20,000
[413] Trash, Landfill (includes clean up work)9,500
[413] Vandalism 3,500
[413] UNCC Charges (Locates, Tier 1)anticipating more New
Construction/more locate
4,000
[413] Paint RR Bridge Walls/rails 6,800
[413] Weed Mitigation added trails and lots at VAA 35,000
[413] Paint Streetscape Lights $120x 270 light poles 32,400
[413] Sedimentation Ponds Sedimentation ponds on
Nottingham Road
6,000
Total 241,200
Section V, Page F - 9
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 207,676 311,710 322,810 397,478 344,578
64101 Travel and Conference 1,128 12,200 12,200 13,400 11,400
[Entity] Budget Detail Desc.Note Total
[413] Supervisor Training 2,000
[413] Equipment Operator Certification Cost of class has increased 9,000
[413] LTAP/APWA Training 2,400
Total 13,400
64102 Dues, Licenses and Memb 246 438 438 938 938
[Entity] Budget Detail Desc.Note Total
[413] APWA 238
[413] CO Weed Association 100
[413] Consolidated Communication Netwrok of
Colorado
100
[413] Fastenal Annual fee for vending machine
for PPE's and a tool checkout
locker system for tools
500
Total 938
64201 Telephone & Long-distanc 702 725 725 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[413] PW Fax, Fire Alarm, Long Distance 1,300
Total 1,300
64203 Electric 32,635 86,800 41,800 41,800 41,800
[Entity] Budget Detail Desc.Note Total
[413] WBCB street lights 2,000
[413] I-70 Sign 1,550
[413] Christmas Lights #1 3,350
[413] Christmas Lights #2 2,820
[413] Street Lights - Avon Road 2,700
[413] Path Lights - Avon Road 2,700
[413] Path Outlets 7,700
[413] Recreation Center Parking Lot 2,600
[413] Riverfront Drive 1,600
[413] Benchmark Road Street LIghts 1,920
[413] Avon Elementary 1,160
[413] Village Street Lights 2,700
[413] Village Earth Lights 2,700
[413] Hurd Lane Street Lights 1,700
[413] West Beaver Creek Blvd. Path Lights 2,600
[413] Chapel Place Path Lights 2,000
Total 41,800
64206 Cellular and Paging 1,306 1,302 1,302 1,140 1,140
[Entity] Budget Detail Desc.Note Total
[413] $95 x 12 months 1,140
Total 1,140
Section V, Page F - 10
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64301 Postage and Delivery 5 50 50 150 150
[Entity] Budget Detail Desc.Note Total
[413] Postage 150
Total 150
64401 Fleet Maintenance Charge 239,226 185,825 235,771 248,131 259,423
[Entity] Budget Detail Desc.Note Total
[413] Annual Fleet Maintenance Charges 248,131
Total 248,131
64402 Equipment Replacement C 86,254 86,700 86,700 80,424 77,291
[Entity] Budget Detail Desc.Note Total
[413] Annual Equipment Rental Charges 80,424
Total 80,424
64403 Washbay Charges 10,764 10,764 10,764 5,980 5,980
[Entity] Budget Detail Desc.Note Total
[413] Annual Washbay Charges - 10
vehicles/equipment
5,980
Total 5,980
64902 Financial Support, Donatio 35,264 37,617 37,617 39,574 40,365
[Entity] Budget Detail Desc.Note Total
[413] Westin Riverfront Public Plaza 39,574
Total 39,574
64906 Insurance Deductibles 2,705 0 0 0 0
64907 Paid Claims 3,881 0 0 0 0
64000 Other Operating Costs 414,116 422,421 427,367 432,837 439,787
66402 Computers and Peripheral 1,522 950 950 0 0
66000 Capital Outlay 1,522 950 950 0 0
60000T Total Expenditures & O 1,277,550 1,515,799 1,494,783 1,602,864 1,603,105
Section V, Page F - 11
413 Roads and Bridges Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 328,389 315,423 341,595 370,934
61106 Paid out Leave 0 3,137 2,545 3,377 3,571
61121 PTS Wages 0 29,820 18,265 19,760 19,760
61122 PTS Bonuses 0 0 0 600 0
61151 Overtime Wages 0 10,000 10,000 10,000 10,000
61301 FT Pension 0 36,468 34,976 37,947 41,196
61302 PTS Pension 0 1,118 685 741 741
61304 Employee Assistance Prog 0 144 139 139 142
61401 FICA/Medicare 0 5,385 5,020 5,442 5,862
61501 Group Health and Life Insu 0 101,536 107,369 88,855 98,597
61505 Long-term Disability Insura 0 2,677 2,617 2,725 2,874
61507 Dental Insurance 0 8,640 8,445 6,853 7,317
61509 Worker's Compensation 0 15,407 15,647 16,945 18,362
61510 Unemployment Insurance 0 1,114 1,039 1,126 1,213
61000 Personnel Services 0 543,835 522,170 536,104 580,569
62202 Sand and Gravel 0 11,000 11,000 5,700 5,700
62204 Construction, Maintenance 0 20,650 20,650 16,650 16,550
62205 Plumbing and Electrical Su 0 20,500 20,500 18,500 18,500
62206 Landscaping and Plant Ma 0 24,800 24,800 21,150 21,150
62305 Chemicals 0 10,600 10,600 9,400 9,400
62401 Gasoline 0 8,344 6,675 6,675 7,342
62402 Diesel 0 7,832 6,266 6,266 6,893
62802 Food and Beverages 0 1,250 1,250 1,250 1,250
62803 Janitorial, Custodial and Cl 0 8,150 8,150 8,550 8,650
62804 Training Supplies 0 400 400 400 400
62805 Clothing and Uniforms 0 3,300 3,300 3,300 3,300
62806 Safety Materials and Suppl 0 4,000 4,000 4,000 4,000
62807 Consumable Tools/Small 0 7,200 7,200 7,000 7,000
62809 Medical Supplies and 1st 0 1,200 1,200 1,200 1,200
62899 Other Miscellaneous Oper 0 19,100 19,100 26,000 27,000
62999 Office Supplies and Materi 0 0 0 1,300 1,500
62000 Commodities 0 148,326 145,091 137,341 139,835
63503 R&M - Parks and Athletic 0 20,000 20,000 15,000 15,000
63608 Rentals - Machinery and E 0 1,500 1,500 21,200 15,700
63999 Other Purchased and Cont 0 99,700 99,700 173,620 162,220
63000 Purchased and Contract 0 121,200 121,200 209,820 192,920
64101 Travel and Conference 0 7,700 7,700 14,000 14,000
64203 Electric 0 15,000 26,500 24,800 24,800
64204 Water and Sanitation 0 5,425 10,500 5,425 5,425
64206 Cellular and Paging 0 622 1,046 840 840
64401 Fleet Maintenance Charge 0 79,470 73,637 77,498 81,024
64402 Equipment Replacement C 0 60,482 60,482 60,081 63,324
64403 Washbay Charges 0 8,216 8,216 4,836 4,836
64000 Other Operating Costs 0 176,915 188,081 187,480 194,249
66402 Computers and Peripheral 0 0 0 1,900 950
66404 Furniture and Fixtures 0 28,500 28,500 21,000 21,000
Section V, Page F - 12
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66499 Other Machinery and Equi 0 11,000 11,000 0 0
66000 Capital Outlay 0 39,500 39,500 22,900 21,950
60000T Total Expenditures & O 0 1,029,776 1,016,042 1,093,645 1,129,523
Section V, Page F - 13
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 328,389 315,423 341,595 370,934
61106 Paid out Leave 0 3,137 2,545 3,377 3,571
61121 PTS Wages 0 29,820 18,265 19,760 19,760
[Entity] Budget Detail Desc.Note Total
[415] 1 26 PTS @ $19.00 19,760
Total 19,760
61122 PTS Bonuses 0 0 0 600 0
61151 Overtime Wages 0 10,000 10,000 10,000 10,000
61301 FT Pension 0 36,468 34,976 37,947 41,196
61302 PTS Pension 0 1,118 685 741 741
61304 Employee Assistance Prog 0 144 139 139 142
61401 FICA/Medicare 0 5,385 5,020 5,442 5,862
61501 Group Health and Life Insu 0 101,536 107,369 88,855 98,597
61505 Long-term Disability Insura 0 2,677 2,617 2,725 2,874
61507 Dental Insurance 0 8,640 8,445 6,853 7,317
61509 Worker's Compensation 0 15,407 15,647 16,945 18,362
61510 Unemployment Insurance 0 1,114 1,039 1,126 1,213
61000 Personnel Services 0 543,835 522,170 536,104 580,569
62202 Sand and Gravel 0 11,000 11,000 5,700 5,700
[Entity] Budget Detail Desc.Note Total
[415] Sand 1,200
[415] Athletic Field Top Dressing 4,500
Total 5,700
62204 Construction, Maintenance 0 20,650 20,650 16,650 16,550
[Entity] Budget Detail Desc.Note Total
[415] Parks Signage 7,750
[415] Misc Lumber 1,300
[415] Hardware 600
[415] Weed Barrier 1,000
[415] Split Rail Fencing 5,000
[415] Misc Other Items 1,000
Total 16,650
62205 Plumbing and Electrical Su 0 20,500 20,500 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[415] Irrigation Controller upgrades 4,500
[415] Nozzles 1,500
[415] PVC 1,000
[415] Rotors 4,000
[415] Valves 1,500
[415] Misc other plumbing 2,000
[415] Misc electrical items 2,000
[415] Other misc parts 2,000
Total 18,500
Section V, Page F - 14
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62206 Landscaping and Plant Ma 0 24,800 24,800 21,150 21,150
[Entity] Budget Detail Desc.Note Total
[415] Mulch 4,500
[415] Topsoil/Compost 3,000
[415] Annuals and Perennials 6,600
[415] Trees 1,500
[415] Sod 1,500
[415] Wildflower Seed 800
[415] Grass Seed 1,000
[415] Bulbs 1,250
[415] Misc. other items 1,000
Total 21,150
62305 Chemicals 0 10,600 10,600 9,400 9,400
[Entity] Budget Detail Desc.Note Total
[415] Fertilizer 4,500
[415] Snow melt 2,200
[415] Pesticides 1,500
[415] Tag-i-nator 1,200
Total 9,400
62401 Gasoline 0 8,344 6,675 6,675 7,342
[Entity] Budget Detail Desc.Note Total
[415] Gasoline for vehicles 6,675
Total 6,675
62402 Diesel 0 7,832 6,266 6,266 6,893
[Entity] Budget Detail Desc.Note Total
[415] Diesel for vehicles 6,266
Total 6,266
62802 Food and Beverages 0 1,250 1,250 1,250 1,250
[Entity] Budget Detail Desc.Note Total
[415] Safety meetings Safety meetings, end of
summer season meeting
1,250
Total 1,250
62803 Janitorial, Custodial and Cl 0 8,150 8,150 8,550 8,650
[Entity] Budget Detail Desc.Note Total
[415] Dog Waste Bags 4,000
[415] Trash Liners 3,000
[415] Recycle Liners 400
[415] Compost Bags 400
[415] Misc cleaning supplies 750
Total 8,550
Section V, Page F - 15
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62804 Training Supplies 0 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[415] Books and manuals 400
Total 400
62805 Clothing and Uniforms 0 3,300 3,300 3,300 3,300
[Entity] Budget Detail Desc.Note Total
[415] Work Clothes (6ppl)2,100
[415] Outer Wear (6ppl)1,200
Total 3,300
62806 Safety Materials and Suppl 0 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[415] Type II clothing 700
[415] Gloves 700
[415] Work Boots 1,100
[415] PPE 1,500
Total 4,000
62807 Consumable Tools/Small 0 7,200 7,200 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[415] Tools 2,200
[415] Push Mower 1,600
[415] Roto-Tiller 2,000
[415] Chain Saw 600
[415] String Trimmer 600
Total 7,000
62809 Medical Supplies and 1st 0 1,200 1,200 1,200 1,200
62899 Other Miscellaneous Oper 0 19,100 19,100 26,000 27,000
[Entity] Budget Detail Desc.Note Total
[415] LED Holiday Lights Based on 2014 plan and
numbers and plan
19,000
[415] Recreation Supplies 3,000
[415] Flags 3,000
[415] Special Events Materials 1,000
Total 26,000
62999 Office Supplies and Materi 0 0 0 1,300 1,500
[Entity] Budget Detail Desc.Note Total
[415] Office Supplies Added to 415 per Gary 1,300
Total 1,300
62000 Commodities 0 148,326 145,091 137,341 139,835
63503 R&M - Parks and Athletic 0 20,000 20,000 15,000 15,000
Section V, Page F - 16
415 Parks Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[415] Upper Field R&M 7,000
[415] Lower Field R&M 5,000
[415] Courts R&M 3,000
Total 15,000
63608 Rentals - Machinery and E 0 1,500 1,500 21,200 15,700
[Entity] Budget Detail Desc.Note Total
[415] Compressor Rental Rental compressor for irrigation
system blowout
3,200
[415] Lift Rentals for Holiday Lights This includes spring removal
and fall lights install
17,000
[415] Other rentals 1,000
Total 21,200
63999 Other Purchased and Cont 0 99,700 99,700 173,620 162,220
[Entity] Budget Detail Desc.Note Total
[415] Snow Removal I increased this based on 2014
receipts
38,520
[415] Tree Care 10,500
[415] Weed and Feed 5,000
[415] Statue Maintenance I increased this amount due to
the added statues in the mall
8,000
[415] Park Dumpster 4,800
[415] Landscape Debris Dumpster 2,500
[415] Asphalt R&M Park repairs 8,000
[415] Port O Lav rental (5)5,600
[415] Winter Wondergrass snow removal (2x)7,000
[415] Avon Road Landscaping 11,700
[415] West Avon Preserve noxious weeds 10,000
[415] VAA/Post Blvd noxious weeds 10,000
[415] VAA/Post Blvd Landscaping 7,000
[415] Pavillion snow and ice removal Added this incase we are
unable to get the work done
between storms/events
4,000
[415] West Avon Preserve maintenance contract Added this from Justin 16,000
[415] Recreation Trail apshalt Added this from Justin's
deferred list
25,000
Total 173,620
63000 Purchased and Contract 0 121,200 121,200 209,820 192,920
64101 Travel and Conference 0 7,700 7,700 14,000 14,000
[Entity] Budget Detail Desc.Note Total
[415] Supervisor Training (2 ppl)6,000
[415] Lodging 2,000
[415] Food 500
[415] Other (mileage and parking)300
[415] Progreen 500
[415] Regional Turf Association 500
[415] Co. Parks and Rec. Assoc.500
[415] Snow and Ice 1,000
[415] 1st Aid/CPR 1,300
[415] Back Flow certifcation 700
[415] Pesticide Applicator 300
[415] CPSI 400
Section V, Page F - 17
415 Parks Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
Total 14,000
64203 Electric 0 15,000 26,500 24,800 24,800
[Entity] Budget Detail Desc.Note Total
[415] Pumphouse, pavillion, rec cabin and parks
garage
Increase this based on 2015
addition of pavillion
22,000
[415] Public restrooms and path lights 2,500
[415] WR pocket park 300
Total 24,800
64204 Water and Sanitation 0 5,425 10,500 5,425 5,425
[Entity] Budget Detail Desc.Note Total
[415] Pavillion, Parks garage and cabin 650
[415] Public Restroom 500
[415] Irrigation Meters 0
[415] 40 Nottingham Road 650
[415] 860 W BC Blvd 150
[415] 15 Hurd Lane 500
[415] 500 Swift Gulch Rd 150
[415] 2795 Old Trail Rd 950
[415] 5450 Eagle Bend 425
[415] 375 Yoder Ave 350
[415] 2110 Saddle Ridge Loop 350
[415] 001 Post Blvd 150
[415] RA#3 600
Total 5,425
64206 Cellular and Paging 0 622 1,046 840 840
[Entity] Budget Detail Desc.Note Total
[415] $70 x 12 Months 840
Total 840
64401 Fleet Maintenance Charge 0 79,470 73,637 77,498 81,024
[Entity] Budget Detail Desc.Note Total
[415] Annual Fleet Maintenance Charges 77,498
Total 77,498
64402 Equipment Replacement C 0 60,482 60,482 60,081 63,324
[Entity] Budget Detail Desc.Note Total
[415] Annual Equipment Rental Charges 60,081
Total 60,081
64403 Washbay Charges 0 8,216 8,216 4,836 4,836
[Entity] Budget Detail Desc.Note Total
[415] Annual Wash Bay Charges - 7
vehicles/equipment
4,836
Total 4,836
Section V, Page F - 18
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64000 Other Operating Costs 0 176,915 188,081 187,480 194,249
66402 Computers and Peripheral 0 0 0 1,900 950
[Entity] Budget Detail Desc.Note Total
[415] Desktop Replacement - Public Works
Supervisor
950
[415] Desktop Replacement - Master Gardener 950
Total 1,900
66404 Furniture and Fixtures 0 28,500 28,500 21,000 21,000
[Entity] Budget Detail Desc.Note Total
[415] Benches 4,500
[415] Trash Cans 5,500
[415] Bollards 11,000
Total 21,000
66499 Other Machinery and Equi 0 11,000 11,000 0 0
66000 Capital Outlay 0 39,500 39,500 22,900 21,950
60000T Total Expenditures & O 0 1,029,776 1,016,042 1,093,645 1,129,523
Section V, Page F - 19
415 Parks Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 332,684 0 0 0 0
61106 Paid out Leave 4,840 0 0 0 0
61121 PTS Wages 16,922 0 0 0 0
61151 Overtime Wages 7,249 0 0 0 0
61301 FT Pension 36,257 0 0 0 0
61302 PTS Pension 609 0 0 0 0
61304 Employee Assistance Prog 157 0 0 0 0
61401 FICA/Medicare 5,115 0 0 0 0
61501 Group Health and Life Insu 97,465 0 0 0 0
61505 Long-term Disability Insura 2,780 0 0 0 0
61507 Dental Insurance 8,246 0 0 0 0
61509 Worker's Compensation 14,057 0 0 0 0
61510 Unemployment Insurance 1,085 0 0 0 0
61000 Personnel Services 527,464 0 0 0 0
62202 Sand and Gravel 2,530 0 0 0 0
62204 Construction, Maintenance 3,491 0 0 0 0
62205 Plumbing and Electrical Su 15,096 0 0 0 0
62206 Landscaping and Plant Ma 18,395 0 0 0 0
62305 Chemicals 7,319 0 0 0 0
62401 Gasoline 7,673 0 0 0 0
62402 Diesel 5,421 0 0 0 0
62802 Food and Beverages 475 0 0 0 0
62803 Janitorial, Custodial and Cl 5,397 0 0 0 0
62805 Clothing and Uniforms 2,830 0 0 0 0
62806 Safety Materials and Suppl 3,373 0 0 0 0
62807 Consumable Tools/Small 5,611 0 0 0 0
62809 Medical Supplies and 1st 752 0 0 0 0
62899 Other Miscellaneous Oper 47,144 0 0 0 0
62000 Commodities 125,509 0 0 0 0
63503 R&M - Parks and Athletic 16,938 0 0 0 0
63999 Other Purchased and Cont 104,953 0 0 0 0
63000 Purchased and Contract 121,891 0 0 0 0
64101 Travel and Conference 5,988 0 0 0 0
64203 Electric 14,984 0 0 0 0
64204 Water and Sanitation 9,246 0 0 0 0
64206 Cellular and Paging 624 0 0 0 0
64401 Fleet Maintenance Charge 42,672 0 0 0 0
64402 Equipment Replacement C 63,028 0 0 0 0
64403 Washbay Charges 6,292 0 0 0 0
64906 Insurance Deductibles 399 0 0 0 0
64000 Other Operating Costs 143,232 0 0 0 0
66404 Furniture and Fixtures 17,094 0 0 0 0
66407 Athletic and Recreational 12,476 0 0 0 0
66000 Capital Outlay 29,570 0 0 0 0
Section V, Page F - 20
551 Parks & Grounds Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
60000T Total Expenditures & O 947,665 0 0 0 0
Section V, Page F - 21
551 Parks & Grounds Town of Avon
Line Item Detail
Section V, Page G-1
Fund: General
Dept: Engineering
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 547,153$ 536,839$ 524,302$ 589,461$ 626,910$
Commodities 58,546 79,643 119,820 117,542 69,777
Contract Services 168,359 553,277 452,639 236,325 213,325
Other Operating Costs 384,115 412,021 411,250 401,278 411,980
Capital Outlay 26,084 28,950 28,950 32,950 -
Total 1,184,257$ 1,610,730$ 1,536,961$ 1,377,556$ 1,321,992$
Department Expenditures by Program
Engineering 221,685$ 488,935$ 379,433$ 267,664$ 263,627$
Buildings and Facilities 962,572 1,121,795 1,157,528 1,109,892 1,058,365
Total 1,184,257$ 1,610,730$ 1,536,961$ 1,377,556$ 1,321,992$
Authorized Positions
Town Engineer 1 1 1 1 1
Project Engineer 0 1 1 1 1
Engineer II 1 0 0 0 0
Town Electrician 1 1 1 1 1
Building Technician II 1 1 1 1 1
Building Technician I 1 1 2 2 2
Total 5 5 6 6 6
1. Successful completion of the H.A. Nottingham Park Pavilion.
2. Construction of the Buck Creek Bridge Road Repair.
3. Construction of Asphalt Overlay and Slurry Seal and Avon Road Landscaping
4. Instituted a maintenance program for several town facilities.
Budget Summary
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT OVERVIEW
2015 MAJOR ACCOMPLISHMENTS
The Engineering Department provides and maintains public infrastructure, such as roads, drainage
ways, and town facilities in a safe and well-designed manner. The Town's Buildings and Facilities maintenance is directed by the Town Engineer. Department work includes the planning and managing
construction of Town capital improvement projects, review of proposed construction documents, and assisting in the planning for infrastructure needed to meet growth and development. The Town's
Buildings and Facilities division is included in the department. TheEngineering Department also supports other Town departments by providing technical review, project management and other
The Engineering Department is administered by the Town Engineer who spends approximately 15% on general department administration, 25% managing the Water Fund, 15% on development review and subdivision and
the remaining 45% on the Capital Improvement Program. The Engineer II spends the majority of the time on managing capital projects and assists with development review.
Section V, Page G-2
Fund: General
Dept: Engineering Budget Summary
Estimated Personnel Time:85%
Estimated Nonpersonnel Costs:31,119$
Total Activity Cost:227,515$
Performance Metric(s):Construction on time and on budget
Estimated Personnel Time:15%
Estimated Nonpersonnel Costs:5,492$
Total Activity Cost:40,150$
Performance Metric(s):Internal Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:751,485$
Total Activity Cost:1,109,892$
Performance Metric(s):Internal Survey
Response Time
Complaints
PROGRAM ACTIVITIES AND OPERATIONS
Capital Improvement Program: The Engineering Department implements the Capital Improvement Program by identifying and estimating costs for needed projects, procuring engineering and architecture firms to design
identified projects, preparing the contract documents, advertising and bidding out the projects, selecting the
contractor and managing the projects through construction and warranty.
Subdivision and Development Review: Assisting the Community Development Department with the review of all development applications, the Engineering Department ensures conformance with the Town’s adopted
design guidelines, codes and standards.
Buildings and Facilities: The Buildings Division is responsible for the maintenance, repair, and electrical and needs of town buildings and assets. The Division critically reviews what can be done in-house and
what should be contracted, utilizing outside resources when the Town lacks the personnel or specialized expertise or equipment for timely maintenance. The Building Division employs three (3) full-time Building
Technicians. Salary to operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%), 20% custodial and 20% on administrative duties.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 150,734 163,769 163,769 177,420 187,689
61106 Paid out Leave 0 1,567 1,567 1,710 1,781
61201 Automobile Allowance 2,700 2,750 2,750 2,732 2,707
61301 FT Pension 16,581 18,187 18,187 19,704 20,842
61304 Employee Assistance Prog 42 43 43 42 42
61401 FICA/Medicare 2,276 2,437 2,437 2,637 2,787
61501 Group Health and Life Insu 17,437 19,263 20,661 21,063 22,998
61505 Long-term Disability Insura 869 870 870 870 870
61507 Dental Insurance 1,319 1,469 1,469 1,546 1,627
61509 Worker's Compensation 2,396 2,570 2,570 2,784 2,946
61510 Unemployment Insurance 452 504 504 546 577
61000 Personnel Services 194,806 213,428 214,826 231,054 244,864
62401 Gasoline 384 600 300 300 330
62801 Employee Recognition Exp 20 60 60 50 50
62802 Food and Beverages 263 250 250 250 250
62807 Consumable Tools/Small 445 250 250 2,250 2,250
62901 Duplicating Supplies 1,265 1,265 1,265 1,200 1,300
62904 Software 177 200 200 19,450 3,400
62905 Books and Periodicals 0 250 250 250 250
62999 Office Supplies and Materi 885 750 750 750 750
62000 Commodities 3,438 3,625 3,325 24,500 8,580
63199 Other Professional Service 6,684 6,000 500 6,000 500
63203 Printing and Reproduction 0 500 500 0 0
63504 R&M - Office Equipment a 691 500 500 0 0
63999 Other Purchased and Cont 9,000 257,000 151,900 0 0
63000 Purchased and Contract 16,375 264,000 153,400 6,000 500
64101 Travel and Conference 0 3,500 3,500 3,500 3,500
64102 Dues, Licenses and Memb 265 500 500 500 500
64206 Cellular and Paging 1,143 1,243 1,243 1,260 1,260
64301 Postage and Delivery 95 100 100 100 100
64402 Equipment Replacement C 2,539 2,539 2,539 0 3,573
64403 Washbay Charges 1,248 0 0 0 0
64901 Advertising and Legal Noti 0 0 0 750 750
64000 Other Operating Costs 5,290 7,882 7,882 6,110 9,683
66402 Computers and Peripheral 1,775 0 0 0 0
66000 Capital Outlay 1,775 0 0 0 0
60000T Total Expenditures & O 221,685 488,935 379,433 267,664 263,627
Section V, Page G - 3
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 150,734 163,769 163,769 177,420 187,689
61106 Paid out Leave 0 1,567 1,567 1,710 1,781
61201 Automobile Allowance 2,700 2,750 2,750 2,732 2,707
61301 FT Pension 16,581 18,187 18,187 19,704 20,842
61304 Employee Assistance Prog 42 43 43 42 42
61401 FICA/Medicare 2,276 2,437 2,437 2,637 2,787
61501 Group Health and Life Insu 17,437 19,263 20,661 21,063 22,998
61505 Long-term Disability Insura 869 870 870 870 870
61507 Dental Insurance 1,319 1,469 1,469 1,546 1,627
61509 Worker's Compensation 2,396 2,570 2,570 2,784 2,946
61510 Unemployment Insurance 452 504 504 546 577
61000 Personnel Services 194,806 213,428 214,826 231,054 244,864
62401 Gasoline 384 600 300 300 330
[Entity] Budget Detail Desc.Note Total
[412] Engineering Car 300
Total 300
62801 Employee Recognition Exp 20 60 60 50 50
[Entity] Budget Detail Desc.Note Total
[412] 2 Employees x $25 50
Total 50
62802 Food and Beverages 263 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Coffee 250
Total 250
62807 Consumable Tools/Small 445 250 250 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[412] Electrician & ENG Tools 2,250
Total 2,250
62901 Duplicating Supplies 1,265 1,265 1,265 1,200 1,300
[Entity] Budget Detail Desc.Note Total
[412] Wide Format Xerox Copier 1,200
Total 1,200
62904 Software 177 200 200 19,450 3,400
[Entity] Budget Detail Desc.Note Total
[412] Auto Cad License 200
[412] Work Order Software (PubWorks)19,250
Total 19,450
Section V, Page G - 4
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62905 Books and Periodicals 0 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Engineerig Reference Manuals 250
Total 250
62999 Office Supplies and Materi 885 750 750 750 750
[Entity] Budget Detail Desc.Note Total
[412] Office Supplies 750
Total 750
62000 Commodities 3,438 3,625 3,325 24,500 8,580
63199 Other Professional Service 6,684 6,000 500 6,000 500
[Entity] Budget Detail Desc.Note Total
[412] Bi-Yearly Traffic Counts 6,000
Total 6,000
63203 Printing and Reproduction 0 500 500 0 0
63504 R&M - Office Equipment a 691 500 500 0 0
63999 Other Purchased and Cont 9,000 257,000 151,900 0 0
63000 Purchased and Contract 16,375 264,000 153,400 6,000 500
64101 Travel and Conference 0 3,500 3,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[412] Proffesional Development 3,500
Total 3,500
64102 Dues, Licenses and Memb 265 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[412] ASCE and PE License 500
Total 500
64206 Cellular and Paging 1,143 1,243 1,243 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[412] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 95 100 100 100 100
[Entity] Budget Detail Desc.Note Total
[412] Fed Ex and UPS 100
Total 100
Section V, Page G - 5
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64402 Equipment Replacement C 2,539 2,539 2,539 0 3,573
[Entity] Budget Detail Desc.Note Total
[412] Annual Equipment Rental Charges 0
Total 0
64403 Washbay Charges 1,248 0 0 0 0
64901 Advertising and Legal Noti 0 0 0 750 750
[Entity] Budget Detail Desc.Note Total
[412] Construction Advertisements 750
Total 750
64000 Other Operating Costs 5,290 7,882 7,882 6,110 9,683
66402 Computers and Peripheral 1,775 0 0 0 0
66000 Capital Outlay 1,775 0 0 0 0
60000T Total Expenditures & O 221,685 488,935 379,433 267,664 263,627
Section V, Page G - 6
412 Engineering Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 200,100 192,337 235,594 249,635
61106 Paid out Leave 0 2,081 2,141 2,278 2,429
61151 Overtime Wages 0 1,200 2,000 1,200 1,200
61301 FT Pension 0 22,240 21,393 26,166 27,727
61304 Employee Assistance Prog 0 89 83 97 96
61401 FICA/Medicare 0 2,949 2,849 3,467 3,672
61501 Group Health and Life Insu 0 80,779 76,025 75,984 83,030
61505 Long-term Disability Insura 0 1,659 1,582 1,935 1,980
61507 Dental Insurance 0 7,475 6,362 6,138 6,453
61509 Worker's Compensation 0 4,230 4,115 4,832 5,063
61510 Unemployment Insurance 0 610 589 717 760
61000 Personnel Services 0 323,412 309,476 358,407 382,046
62204 Construction, Maintenance 0 9,100 9,100 10,100 10,100
62205 Plumbing and Electrical Su 0 9,155 55,162 55,200 25,155
62207 Electrical 0 7,307 7,307 7,307 7,307
62208 Mechanical - HVAC 0 2,770 1,000 1,000 1,000
62209 Mechanical - Other 0 10,000 7,000 7,000 7,000
62401 Gasoline 0 3,160 2,200 2,200 2,400
62402 Diesel 0 0 200 480 480
62801 Employee Recognition Exp 0 0 0 75 75
62805 Clothing and Uniforms 0 1,650 1,650 1,400 1,400
62806 Safety Materials and Suppl 0 1,390 1,390 1,480 1,280
62807 Consumable Tools/Small 0 29,436 29,436 3,300 1,500
62809 Medical Supplies and 1st 0 0 0 1,200 1,200
62899 Other Miscellaneous Oper 0 2,050 2,050 2,300 2,300
62000 Commodities 0 76,018 116,495 93,042 61,197
63104 Engineering Services 0 6,000 3,000 3,000 3,000
63304 Computer Services and Su 0 4,302 4,302 4,302 4,302
63306 Security Services 0 11,018 11,018 12,600 12,600
63501 R&M - Buildings and Facilit 0 79,360 95,860 76,946 64,446
63507 R&M - Machinery and Equi 0 5,600 5,600 0 0
63549 R&M - Other Specialized E 0 10,254 10,254 5,000 5,000
63551 Laundry and Cleaning Ser 0 5,688 2,150 4,850 4,850
63552 Janitorial and Custodial Se 0 0 0 100,092 100,092
63599 Other Maintenance Servic 0 151,555 151,555 12,035 12,035
63699 Other Miscellaneous Rent 0 500 500 0 0
63999 Other Purchased and Cont 0 15,000 15,000 11,500 6,500
63000 Purchased and Contract 0 289,277 299,239 230,325 212,825
64101 Travel and Conference 0 3,300 3,300 3,300 5,100
64102 Dues, Licenses and Memb 0 4,109 4,109 3,924 3,924
64201 Telephone & Long-distanc 0 2,250 2,250 2,250 2,250
64202 Gas 0 48,880 48,880 48,880 48,880
64203 Electric 0 201,882 195,000 201,882 201,882
64204 Water and Sanitation 0 37,000 50,000 55,000 60,000
64205 Trash Collection and Recy 0 13,922 7,000 7,000 7,000
64206 Cellular and Paging 0 346 920 2,508 2,508
64401 Fleet Maintenance Charge 0 7,411 6,870 7,231 7,560
64402 Equipment Replacement C 0 83,167 83,167 61,737 61,737
64403 Washbay Charges 0 1,872 1,872 1,456 1,456
Section V, Page G - 7
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64000 Other Operating Costs 0 404,139 403,368 395,168 402,297
66402 Computers and Peripheral 0 950 950 950 0
66501 Automobiles and Light Dut 0 28,000 28,000 32,000 0
66000 Capital Outlay 0 28,950 28,950 32,950 0
60000T Total Expenditures & O 0 1,121,796 1,157,528 1,109,892 1,058,365
Section V, Page G - 8
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 0 200,100 192,337 235,594 249,635
61106 Paid out Leave 0 2,081 2,141 2,278 2,429
61151 Overtime Wages 0 1,200 2,000 1,200 1,200
61301 FT Pension 0 22,240 21,393 26,166 27,727
61304 Employee Assistance Prog 0 89 83 97 96
61401 FICA/Medicare 0 2,949 2,849 3,467 3,672
61501 Group Health and Life Insu 0 80,779 76,025 75,984 83,030
61505 Long-term Disability Insura 0 1,659 1,582 1,935 1,980
61507 Dental Insurance 0 7,475 6,362 6,138 6,453
61509 Worker's Compensation 0 4,230 4,115 4,832 5,063
61510 Unemployment Insurance 0 610 589 717 760
61000 Personnel Services 0 323,412 309,476 358,407 382,046
62204 Construction, Maintenance 0 9,100 9,100 10,100 10,100
[Entity] Budget Detail Desc.Note Total
[418] Shelving, partitions, carpet 2,400
[418] Hardware 1,000
[418] Paint 2,000
[418] Brushes, Rollers 700
[418] Drywall 2,000
[418] Lumber 2,000
Total 10,100
62205 Plumbing and Electrical Su 0 9,155 55,162 55,200 25,155
[Entity] Budget Detail Desc.Note Total
[418] Plumbing Materials;Glycol, H2O filters, valves,
boiler parts
7,200
[418] Electrical Materials motors & hardware, connectors
connectors
2,000
[418] LED Conversion Amount is net of $100/bulb
rebate for Holy Cross
30,000
[418] Path Lights 2,000
[418] Light Poles 10,000
[418] Fixture Heads 4,000
Total 55,200
62207 Electrical 0 7,307 7,307 7,307 7,307
[Entity] Budget Detail Desc.Note Total
[418] Light Fixtures & upgrades 1,686
[418] Contactors 2,500
[418] Light Bulbs 1,000
[418] Wire, Conduit 2,121
Total 7,307
62208 Mechanical - HVAC 0 2,770 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[418] Replacement Parts, Filters, Glycol parts 1,000
Total 1,000
Section V, Page G - 9
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62209 Mechanical - Other 0 10,000 7,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[418] Boiler & Chiller Parts 1,000
[418] Motors 2,000
[418] Pumps 4,000
Total 7,000
62401 Gasoline 0 3,160 2,200 2,200 2,400
62402 Diesel 0 0 200 480 480
[Entity] Budget Detail Desc.Note Total
[418] 1 Diesel added to Fac Flt 480
Total 480
62801 Employee Recognition Exp 0 0 0 75 75
[Entity] Budget Detail Desc.Note Total
[418] 3 employees x $25 75
Total 75
62805 Clothing and Uniforms 0 1,650 1,650 1,400 1,400
[Entity] Budget Detail Desc.Note Total
[418] Clothing and Uniforms (350X4)1,400
[418] pants, shirts, coats 0
Total 1,400
62806 Safety Materials and Suppl 0 1,390 1,390 1,480 1,280
[Entity] Budget Detail Desc.Note Total
[418] (4) safety footwear 600
[418] (4) PPE 280
[418] Electrician safety gear 400
[418] Lockout/Tagout kits (2)200
Total 1,480
62807 Consumable Tools/Small 0 29,436 29,436 3,300 1,500
[Entity] Budget Detail Desc.Note Total
[418] Small Tools (added tools to outfit new
employee & Adam van)
added employee 1,500
[418] Small Equipment 1,000
[418] (2) tablets 800
Total 3,300
62809 Medical Supplies and 1st 0 0 0 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[418] First Aid Supplies 1,200
Total 1,200
Section V, Page G - 10
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62899 Other Miscellaneous Oper 0 2,050 2,050 2,300 2,300
[Entity] Budget Detail Desc.Note Total
[418] Aquarium 100
[418] Locker Parts 450
[418] Hardware (nuts & bolts, etc.)increased staff & scope of work 750
[418] Security Hardware (doors)1,000
Total 2,300
62000 Commodities 0 76,018 116,495 93,042 61,197
63104 Engineering Services 0 6,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[418] repair consultations (e.g. slide steps,
HVAC) balancing
3,000
Total 3,000
63304 Computer Services and Su 0 4,302 4,302 4,302 4,302
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery hardware Maint.1,752
[418] Heat Rec. Software Updates 2,550
Total 4,302
63306 Security Services 0 11,018 11,018 12,600 12,600
[Entity] Budget Detail Desc.Note Total
[418] Annual Monitoring Services (muni, rec,
fleet, cabin, pavilion, Heat Rec) 6X50X12
3,600
[418] Annual Fire & Security Inspections (muni,
rec, Heat R., Cabin, Pavilion, Fleet)
6,000
[418] System Repairs 2,000
[418] Fire Ext. maint. (169 extinguishers)1,000
Total 12,600
63501 R&M - Buildings and Facilit 0 79,360 95,860 76,946 64,446
[Entity] Budget Detail Desc.Note Total
[418] HVAC Repairs 5,000
[418] Annual Elevator maintenance contract
(2400X2)
4,800
[418] Building Inspections 2,000
[418] Steam Boiler Repairs & Parts 1,000
[418] Piping Repairs 2,000
[418] Heat Recovery Maint. Cont 2,273
[418] Rec, Ctr, Maint. Cont.13,744
[418] Modular Maint. Cont.1,725
[418] Muni Maint. Cont.5,663
[418] Rec Center Building Maintenance Replaces Accumulation in
Equipment Replacement Fund
26,241
[418] Refinish Rec Ctr Dance Floor 7,500
[418] Rec. Ctr Awning Painting 5,000
Total 76,946
Section V, Page G - 11
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63507 R&M - Machinery and Equi 0 5,600 5,600 0 0
63549 R&M - Other Specialized E 0 10,254 10,254 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[418] Bearings, Belts 3,000
[418] Cardio Equipment Maint.1,000
[418] Weight Machine Maint.1,000
Total 5,000
63551 Laundry and Cleaning Ser 0 5,688 2,150 4,850 4,850
[Entity] Budget Detail Desc.Note Total
[418] Paviilion, Rec. Window Cleaner 3,050
[418] Muni, Rec. Carpet Cleaning 1,800
Total 4,850
63552 Janitorial and Custodial Se 0 0 0 100,092 100,092
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr. Cleaning Service 90,084
[418] Muni Cleaning (434X12)5,208
[418] Avon Elem. Sch. Cleaning (3X200 summer
camp)
600
[418] FT Vacation Coverage (1000/wkX3)3,000
[418] Steam Cleaning sauna, steam rm 1,200
Total 100,092
63599 Other Maintenance Servic 0 151,555 151,555 12,035 12,035
[Entity] Budget Detail Desc.Note Total
[418] Pest Control Contracts 5,660
[418] Drain Care 1,375
[418] Push, Pedal, Pull Cardio Equipment Repair 5,000
Total 12,035
63699 Other Miscellaneous Rent 0 500 500 0 0
[Entity] Budget Detail Desc.Note Total
[418] Close Down Week 0
Total 0
63999 Other Purchased and Cont 0 15,000 15,000 11,500 6,500
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr Roof Snow Removal 2 X 2000 6,500
[418] Fleet BAS (replace failing system)5,000
Total 11,500
63000 Purchased and Contract 0 289,277 299,239 230,325 212,825
64101 Travel and Conference 0 3,300 3,300 3,300 5,100
Section V, Page G - 12
418 Buildings & Facilities Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[418] Electrician Cert & Training 1,500
[418] BT Training (3 @ 600)1,800
Total 3,300
64102 Dues, Licenses and Memb 0 4,109 4,109 3,924 3,924
[Entity] Budget Detail Desc.Note Total
[418] Condo Membership Dues 3,924
Total 3,924
64201 Telephone & Long-distanc 0 2,250 2,250 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[418] Long Distance/Heat Rec Alarm 2,250
Total 2,250
64202 Gas 0 48,880 48,880 48,880 48,880
[Entity] Budget Detail Desc.Note Total
[418] $4073.33 X 12 48,880
Total 48,880
64203 Electric 0 201,882 195,000 201,882 201,882
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery Electric 68,000
[418] Electricity $11156.83 X 12 133,882
Total 201,882
64204 Water and Sanitation 0 37,000 50,000 55,000 60,000
[Entity] Budget Detail Desc.Note Total
[418] $3083.33 X 12 55,000
Total 55,000
64205 Trash Collection and Recy 0 13,922 7,000 7,000 7,000
[Entity] Budget Detail Desc.Note Total
[418] Clean Up Week 500
[418] Trash Service 5,000
[418] Dumpster 1,000
[418] Recycle 500
Total 7,000
64206 Cellular and Paging 0 346 920 2,508 2,508
[Entity] Budget Detail Desc.Note Total
[418] $52.33 x 12 months x 4 Phones 2,508
Total 2,508
64401 Fleet Maintenance Charge 0 7,411 6,870 7,231 7,560
[Entity] Budget Detail Desc.Note Total
[418] Annual Fleet Maintenance Charges 7,231
Total 7,231
Section V, Page G - 13
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64402 Equipment Replacement C 0 83,167 83,167 61,737 61,737
[Entity] Budget Detail Desc.Note Total
[418] Annual Equipment Rental Charges 61,737
Total 61,737
64403 Washbay Charges 0 1,872 1,872 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[418] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64000 Other Operating Costs 0 404,139 403,368 395,168 402,297
66402 Computers and Peripheral 0 950 950 950 0
[Entity] Budget Detail Desc.Note Total
[418] Desktop Replacements - Bldgs Dept 950
Total 950
66501 Automobiles and Light Dut 0 28,000 28,000 32,000 0
[Entity] Budget Detail Desc.Note Total
[418] Van for Electrician 32,000
Total 32,000
66000 Capital Outlay 0 28,950 28,950 32,950 0
60000T Total Expenditures & O 0 1,121,796 1,157,528 1,109,892 1,058,365
Section V, Page G - 14
418 Buildings & Facilities Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 222,160 0 0 0 0
61106 Paid out Leave 8,596 0 0 0 0
61151 Overtime Wages 1,072 0 0 0 0
61301 FT Pension 24,214 0 0 0 0
61304 Employee Assistance Prog 104 0 0 0 0
61401 FICA/Medicare 3,265 0 0 0 0
61501 Group Health and Life Insu 76,939 0 0 0 0
61505 Long-term Disability Insura 1,868 0 0 0 0
61507 Dental Insurance 6,767 0 0 0 0
61509 Worker's Compensation 6,665 0 0 0 0
61510 Unemployment Insurance 696 0 0 0 0
61000 Personnel Services 352,346 0 0 0 0
62204 Construction, Maintenance 4,152 0 0 0 0
62205 Plumbing and Electrical Su 9,273 0 0 0 0
62207 Electrical 3,696 0 0 0 0
62208 Mechanical - HVAC 2,520 0 0 0 0
62209 Mechanical - Other 7,919 0 0 0 0
62401 Gasoline 2,825 0 0 0 0
62402 Diesel 859 0 0 0 0
62803 Janitorial, Custodial and Cl 18,103 0 0 0 0
62805 Clothing and Uniforms 588 0 0 0 0
62806 Safety Materials and Suppl 362 0 0 0 0
62807 Consumable Tools/Small 2,994 0 0 0 0
62899 Other Miscellaneous Oper 1,817 0 0 0 0
62000 Commodities 55,108 0 0 0 0
63306 Security Services 5,565 0 0 0 0
63501 R&M - Buildings and Facilit 36,792 0 0 0 0
63507 R&M - Machinery and Equi 10,500 0 0 0 0
63549 R&M - Other Specialized E 2,663 0 0 0 0
63551 Laundry and Cleaning Ser 500 0 0 0 0
63599 Other Maintenance Servic 95,941 0 0 0 0
63699 Other Miscellaneous Rent 22 0 0 0 0
63000 Purchased and Contract 151,984 0 0 0 0
64101 Travel and Conference 1,134 0 0 0 0
64102 Dues, Licenses and Memb 4,337 0 0 0 0
64201 Telephone & Long-distanc 2,184 0 0 0 0
64202 Gas 53,970 0 0 0 0
64203 Electric 188,770 0 0 0 0
64204 Water and Sanitation 36,990 0 0 0 0
64205 Trash Collection and Recy 4,894 0 0 0 0
64206 Cellular and Paging 416 0 0 0 0
64401 Fleet Maintenance Charge 5,860 0 0 0 0
64402 Equipment Replacement C 78,625 0 0 0 0
64403 Washbay Charges 1,248 0 0 0 0
64906 Insurance Deductibles 144 0 0 0 0
64907 Paid Claims 253 0 0 0 0
64000 Other Operating Costs 378,825 0 0 0 0
Section V, Page G - 15
571 Buildings Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66202 Building Improvements 23,458 0 0 0 0
66402 Computers and Peripheral 851 0 0 0 0
66000 Capital Outlay 24,309 0 0 0 0
60000T Total Expenditures & O 962,572 0 0 0 0
Section V, Page G - 16
571 Buildings Town of Avon
Line Item Detail
Section V, Page H-1
Fund: General
Dept: Recreation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 960,276$ 940,487$ 940,424$ 1,001,732$ 1,048,268$
Commodities 65,472 79,659 72,499 70,162 63,835
Contract Services 409,075 10,284 10,284 40,793 39,636
Other Operating Costs 206,973 171,748 171,305 165,251 167,440
Capital Outlay 12,282 950 15,950 3,800 -
Total 1,654,078$ 1,203,128$ 1,210,462$ 1,281,738$ 1,319,179$
Department Expenditures by Program
Special Events 529,582$ -$ -$ -$ -$
Administration 210,714 198,528 214,045 238,223 235,491
Adult Programs 24,402 27,671 34,147 58,827 59,025
Aquatics 368,197 436,309 435,469 427,447 451,352
Childcare 26,461 - - - -
Fitness 152,084 138,344 131,054 132,740 132,517
Guest Services 212,579 252,537 269,718 292,090 305,999
Youth Programs 101,078 121,498 119,951 132,411 134,795
Cabin 28,981 28,241 6,078 - -
Total 1,654,078$ 1,203,128$ 1,210,462$ 1,281,738$ 1,319,179$
Authorized Positions
Recreation Director 1 1 1 1 1
Guest Services Coordinator 1 1 1 1 1
Recreation Programs Coordinator 1 1 1 1 1
Special Events Supervisor 1 0 0 0 0
Aquatics Coordinator 1 1 1 1 1
Senior Lifeguard 2 3 3 3 3
Guest Services Attendant III 1 2 2 2 2
Total 8 9 9 9 9
Budget Summary
DEPARTMENT OVERVIEW
The Recreation Department oversees youth, adult and senior recreational programs, which are
provided at the Avon Recreation Center and Town parks. The Department is responsible for operational oversight and management of park and lake recreational activities and is also responsible
for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch buildings.
Section V, Page H-2
Fund: General
Dept: Recreation Budget Summary
2. Increased free weight room space to an area over 1,600 square feet; and, a professional bouldering wall
3. Remodeled and upgraded the west entrance of the rec center including entryway and sun deck
4. Constructed a new ergonimically designed front desk and relocated it to the center of the lobby
5. Reduced Dunk and Dash expenses by $2,500 and showed a profit for the first time in the event's history
6. Relocated the winter ice rink to the west lawn saving cabin PTS expense of $5,500
7. Increases admission revenues by $25,000; Increased after school participation by 50% Fall semester
8. Created a nine hole disc golf course primarily located around the lower field
10. Expanded pickelball courts to four courts
11. Administered retention of independent contractor design team for playground development
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:79,843$
Total Activity Cost:238,223$
Performance Metric(s):munity survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:6,922$
Total Activity Cost:58,827$
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:62,749$
Total Activity Cost:427,447$
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
2015 MAJOR ACCOMPLISHMENTS
PROGRAM ACTIVITIES AND OPERATIONS
1. Created a service agreement with SUP Colorado to oversee all areas of lake rentals thereby decreasing
cabin expense by $23,000
9. Initiated a Saturday morning yoga program on the stage with proceeds going towards youth program
scholarships
12. Installed new water features in the leisure pool, Refinished the big slide gaining a 10 year warranty on the
flume
Administration: The Recreation Department is administered by the Recreation Director, who dedicates up
to 80% of the position’s time to strategic leadership, personnel management, financial reporting and controls, contract negotiations, and the development and implementation of operating guidelines. The Director also
oversees all program development and implementation, online brochure production and distribution.
Adult Programs: The Adult Program Division provides a wide variety of leagues and recreational
activities, including, but not limited to, exercise classes, sports leagues, and drop in sports. The Program Coordinator spends 85% of the position’s time developing and overseeing programs, and 15% on
scheduling, marketing and researching new program ideas. The recovery ratio for 2016 is expected to be 104%.
Aquatics: This Division offers aquatic programming for people of all ages and abilities including swim lessons, lifeguard training classes, water safety instructor courses, swim team, kayak and scuba offerings,
water aerobics classes, beginning diving classes and public safety classes. The Aquatics Division is devotes 60% of personnel time to those pool safeguarding activities, with 5% of time
with swim lessons and other programs, 15% spent on administration, 15% on maintenance of the pools and 5% on training and hiring.
Section V, Page H-3
Fund: General
Dept: Recreation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:68,653$
Total Activity Cost:132,740$
Performance Metric(s):
Participation
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:39,389$
Total Activity Cost:292,090$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:22,450$
Total Activity Cost: $ 132,411
Performance Metric(s):Positive recovery ratio
Community Survey
Positive recovery ratio
Participation
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to
include a balanced offering of yoga/Pilates based classes, spin, aerobics based and strength/conditioning based classes, as well as personal training services, fitness assessments and orientation and body
composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91% of
staffing time is applied to fitness classes and programs, with the balance of 9% on administrative responsibilities for hiring, training, scheduling and marketing.
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card
sales, and program registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The Guest Service division also oversees Cabin based operations. The
salary to operational budget expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 25% on administrative duties and 6% on hiring and training.
Youth Programs: This Division provides a large variety of sports, educational and recreational activities, and camps for infants through teenagers. The estimated recovery ratio for 2016 is 92%. The Youth
Programs Division spends 40% of time on summer camp operations, 30% on “Before-and-After School Programs, 15% on “Schools Out Camps and Days”, 5% for youth sport programs and 10% on the
administration of the Division.
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 67,034 0 0 0 0
61106 Paid out Leave 1,290 0 0 0 0
61151 Overtime Wages 1,728 0 0 0 0
61159 Other Wages 1,513 0 0 0 0
61301 FT Pension 7,515 0 0 0 0
61304 Employee Assistance Prog 24 0 0 0 0
61401 FICA/Medicare 1,006 0 0 0 0
61501 Group Health and Life Insu 20,253 0 0 0 0
61505 Long-term Disability Insura 497 0 0 0 0
61507 Dental Insurance 1,863 0 0 0 0
61509 Worker's Compensation 1,064 0 0 0 0
61510 Unemployment Insurance 215 0 0 0 0
61000 Personnel Services 104,001 0 0 0 0
62302 Special Event Materials & 1,288 0 0 0 0
62801 Employee Recognition Exp 1,520 0 0 0 0
62802 Food and Beverages 3,653 0 0 0 0
62805 Clothing and Uniforms 1,661 0 0 0 0
62000 Commodities 8,122 0 0 0 0
63199 Other Professional Service 181,519 0 0 0 0
63203 Printing and Reproduction 3,078 0 0 0 0
63305 Audio/Visual Services 6,675 0 0 0 0
63606 Rentals - Crowd & Traffic 7,377 0 0 0 0
63607 Rentals - Portable Facilitie 6,333 0 0 0 0
63999 Other Purchased and Cont 194,543 0 0 0 0
63000 Purchased and Contract 399,524 0 0 0 0
64101 Travel and Conference 2,238 0 0 0 0
64102 Dues, Licenses and Memb 795 0 0 0 0
64301 Postage and Delivery 10 0 0 0 0
64306 Permit and Licensing Fees 788 0 0 0 0
64402 Equipment Replacement C 2,099 0 0 0 0
64901 Advertising and Legal Noti 10,932 0 0 0 0
64905 Insurance Premiums 173 0 0 0 0
64000 Other Operating Costs 17,035 0 0 0 0
66407 Athletic and Recreational 900 0 0 0 0
66000 Capital Outlay 900 0 0 0 0
60000T Total Expenditures & O 529,582 0 0 0 0
Section V, Page H - 4
513 Special Events Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 95,890 104,094 104,094 113,968 120,549
61106 Paid out Leave 1,862 993 993 1,096 1,162
61301 FT Pension 10,753 11,560 11,560 12,657 13,388
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,387 1,524 1,524 1,668 1,765
61501 Group Health and Life Insu 20,052 22,230 24,350 25,760 28,151
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,829 2,039 2,039 2,142 2,252
61509 Worker's Compensation 198 203 203 222 235
61510 Unemployment Insurance 293 315 315 345 365
61000 Personnel Services 132,784 143,478 145,598 158,380 168,388
62401 Gasoline 2,470 3,160 2,000 1,560 1,560
62801 Employee Recognition Exp 653 480 480 100 100
62802 Food and Beverages 347 300 300 400 400
62899 Other Miscellaneous Oper 1,054 1,150 1,150 1,150 1,150
62901 Duplicating Supplies 489 1,500 1,500 750 750
62903 Data Processing Supplies 1,777 1,500 1,500 1,000 1,000
62999 Office Supplies and Materi 1,235 1,700 1,700 1,700 1,700
62000 Commodities 8,025 9,790 8,630 6,660 6,660
63199 Other Professional Service 0 500 500 2,978 3,000
63304 Computer Services and Su 3,690 4,055 4,055 16,486 5,307
63504 R&M - Office Equipment a 2,032 1,200 1,200 2,000 2,000
63603 Rentals - Office Equipment 3,829 3,829 3,829 3,829 3,829
63000 Purchased and Contract 9,551 9,584 9,584 25,293 14,136
64101 Travel and Conference 2,020 0 0 600 600
64201 Telephone & Long-distanc 3,365 3,450 3,450 3,450 3,450
64206 Cellular and Paging 1,449 871 871 732 732
64301 Postage and Delivery 118 600 600 600 600
64308 Sales Tax 786 900 900 900 0
64401 Fleet Maintenance Charge 3,757 6,031 5,588 5,881 6,148
64402 Equipment Replacement C 4,507 7,472 7,472 9,083 9,083
64403 Washbay Charges 1,872 1,248 1,248 728 728
64901 Advertising and Legal Noti 27,782 0 0 9,000 9,000
64905 Insurance Premiums 14,697 15,104 15,104 15,966 15,966
64000 Other Operating Costs 60,354 35,676 35,233 46,940 46,307
66402 Computers and Peripheral 0 0 0 950 0
66404 Furniture and Fixtures 0 0 15,000 0 0
66000 Capital Outlay 0 0 15,000 950 0
60000T Total Expenditures & O 210,714 198,528 214,045 238,223 235,491
Section V, Page H - 5
514 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 95,890 104,094 104,094 113,968 120,549
61106 Paid out Leave 1,862 993 993 1,096 1,162
61301 FT Pension 10,753 11,560 11,560 12,657 13,388
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,387 1,524 1,524 1,668 1,765
61501 Group Health and Life Insu 20,052 22,230 24,350 25,760 28,151
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,829 2,039 2,039 2,142 2,252
61509 Worker's Compensation 198 203 203 222 235
61510 Unemployment Insurance 293 315 315 345 365
61000 Personnel Services 132,784 143,478 145,598 158,380 168,388
62401 Gasoline 2,470 3,160 2,000 1,560 1,560
[Entity] Budget Detail Desc.Note Total
[514] Gasoline for department vehicles 1,560
Total 1,560
62801 Employee Recognition Exp 653 480 480 100 100
[Entity] Budget Detail Desc.Note Total
[514] $25 x 4 employees 100
Total 100
62802 Food and Beverages 347 300 300 400 400
[Entity] Budget Detail Desc.Note Total
[514] food for staff meetings and trainings 400
Total 400
62899 Other Miscellaneous Oper 1,054 1,150 1,150 1,150 1,150
[Entity] Budget Detail Desc.Note Total
[514] other operating and unforseen expense
needs
1,150
Total 1,150
62901 Duplicating Supplies 489 1,500 1,500 750 750
[Entity] Budget Detail Desc.Note Total
[514] copy paper and copier toner 750
Total 750
62903 Data Processing Supplies 1,777 1,500 1,500 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[514] copier repairs, parts and service 1,000
Total 1,000
Section V, Page H - 6
514 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62999 Office Supplies and Materi 1,235 1,700 1,700 1,700 1,700
[Entity] Budget Detail Desc.Note Total
[514] office supplies for department staff 1,700
Total 1,700
62000 Commodities 8,025 9,790 8,630 6,660 6,660
63199 Other Professional Service 0 500 500 2,978 3,000
[Entity] Budget Detail Desc.Note Total
[514] translations services, creative artwork 728
[514] New logo signs rec center 2,250
Total 2,978
63304 Computer Services and Su 3,690 4,055 4,055 16,486 5,307
[Entity] Budget Detail Desc.Note Total
[514] Rec Trac annual agreement, Rec Trac
Pentamation interface charges, Webtrac online
4,100
[514] Web Trac Online Software 11,886
[514] Web Trac Security Certificate 500
Total 16,486
63504 R&M - Office Equipment a 2,032 1,200 1,200 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[514] Xerox Printer Charges 2,000
Total 2,000
63603 Rentals - Office Equipment 3,829 3,829 3,829 3,829 3,829
[Entity] Budget Detail Desc.Note Total
[514] Copier Lease ($319.06 x 12)3,829
Total 3,829
63000 Purchased and Contract 9,551 9,584 9,584 25,293 14,136
64101 Travel and Conference 2,020 0 0 600 600
[Entity] Budget Detail Desc.Note Total
[514] Leadership training 600
Total 600
64201 Telephone & Long-distanc 3,365 3,450 3,450 3,450 3,450
[Entity] Budget Detail Desc.Note Total
[514] department phone charges 3,450
Total 3,450
Section V, Page H - 7
514 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64206 Cellular and Paging 1,449 871 871 732 732
[Entity] Budget Detail Desc.Note Total
[514] $17 x 12 months x 2 Phones 408
[514] $27 x 12 months x 1 Phone 324
Total 732
64301 Postage and Delivery 118 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[514] postage and shipping fees 600
Total 600
64308 Sales Tax 786 900 900 900 0
64401 Fleet Maintenance Charge 3,757 6,031 5,588 5,881 6,148
[Entity] Budget Detail Desc.Note Total
[514] Annual Fleet Maintenance Charges 5,881
Total 5,881
64402 Equipment Replacement C 4,507 7,472 7,472 9,083 9,083
[Entity] Budget Detail Desc.Note Total
[514] Annual Equipment Rental Charges 9,083
Total 9,083
64403 Washbay Charges 1,872 1,248 1,248 728 728
[Entity] Budget Detail Desc.Note Total
[514] Annual Washbay Charges - 2 vehicles 728
Total 728
64901 Advertising and Legal Noti 27,782 0 0 9,000 9,000
[Entity] Budget Detail Desc.Note Total
[514] 60 vail daily ads at $150.00 each 9,000
Total 9,000
64905 Insurance Premiums 14,697 15,104 15,104 15,966 15,966
[Entity] Budget Detail Desc.Note Total
[514] CIRSA Allocation - Rec Center (9%)15,966
Total 15,966
64000 Other Operating Costs 60,354 35,676 35,233 46,940 46,307
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[514] Desktop Replacement - Recreation 950
Total 950
Section V, Page H - 8
514 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66404 Furniture and Fixtures 0 0 15,000 0 0
66000 Capital Outlay 0 0 15,000 950 0
60000T Total Expenditures & O 210,714 198,528 214,045 238,223 235,491
Section V, Page H - 9
514 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 15,771 23,886 25,205
61106 Paid out Leave 0 111 536 237 253
61121 PTS Wages 8,919 10,380 10,380 18,375 18,375
61151 Overtime Wages 53 0 0 0 0
61202 Ski Pass 45 0 0 0 729
61301 FT Pension 1,193 1,252 581 2,654 2,800
61302 PTS Pension 336 389 389 689 689
61304 Employee Assistance Prog 6 6 8 12 12
61401 FICA/Medicare 297 315 387 616 646
61501 Group Health and Life Insu 345 46 1,939 4,153 4,528
61505 Long-term Disability Insura 100 104 136 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 293 318 388 622 641
61510 Unemployment Insurance 59 65 80 127 134
61000 Personnel Services 22,488 24,253 30,729 51,905 54,575
62301 General Program Supplies 1,443 1,518 1,518 6,922 4,450
62801 Employee Recognition Exp 0 100 100 0 0
62802 Food and Beverages 119 400 400 0 0
62805 Clothing and Uniforms 352 1,400 1,400 0 0
62000 Commodities 1,914 3,418 3,418 6,922 4,450
60000T Total Expenditures & O 24,402 27,671 34,147 58,827 59,025
Section V, Page H - 10
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 15,771 23,886 25,205
61106 Paid out Leave 0 111 536 237 253
61121 PTS Wages 8,919 10,380 10,380 18,375 18,375
[Entity] Budget Detail Desc.Note Total
[515] Drop In Supervision: 480hrs * $15.00 7,200
[515] League Referees: 140hrs * $15.00 2,100
[515] Event Supervision: 200 hours * $15.00 3,000
[515] Instructors: 75% *8100 6,075
Total 18,375
61151 Overtime Wages 53 0 0 0 0
61202 Ski Pass 45 0 0 0 729
61301 FT Pension 1,193 1,252 581 2,654 2,800
61302 PTS Pension 336 389 389 689 689
61304 Employee Assistance Prog 6 6 8 12 12
61401 FICA/Medicare 297 315 387 616 646
61501 Group Health and Life Insu 345 46 1,939 4,153 4,528
61505 Long-term Disability Insura 100 104 136 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 293 318 388 622 641
61510 Unemployment Insurance 59 65 80 127 134
61000 Personnel Services 22,488 24,253 30,729 51,905 54,575
62301 General Program Supplies 1,443 1,518 1,518 6,922 4,450
[Entity] Budget Detail Desc.Note Total
[515] Basketballs: $30 *4 Equipment Replacement 120
[515] Volleyballs: $40 *4 Equipment Replacement 160
[515] Volleyball Net: $600 *1 Equipment Replacement 600
[515] Pickleball Net: $170 *2 Equipment Replacement 340
[515] Dodgeball Set: $80 *1 Equipment Replacement 80
[515] Spikeball Set: $70 *2 New Equipment 140
[515] Kickballs: $25 *2 New Equipmnet 50
[515] Broomballs:2 *30 Equipment Replacement 60
[515] Water Polo Inner Tubes $18 *14 Equipment Replacement 252
[515] 5K Numbers: $70 *4 New Program Supplies 280
[515] Bingo Supplies New Program Supplies 560
[515] Dunk and Dash Supplies Supplies Replacement 80
[515] League Awards Cutomized Promotional Awards 1,500
[515] 5K Awards Customized Promotional 1,000
[515] iPad: $550 *1 Race Timing and Leage
Information
550
[515] 2.4 Winner Prizes Gift Cards 100
[515] 2.4 Snacks Post Race Food 30
[515] Dunk and Dash Winner Prizes Gift Cards 500
[515] Dunk and Dash Snacks Post Race Food 30
[515] 5k Snacks Post Run Rood 90
[515] BINGO Concessions 400
Total 6,922
Section V, Page H - 11
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62801 Employee Recognition Exp 0 100 100 0 0
62802 Food and Beverages 119 400 400 0 0
62805 Clothing and Uniforms 352 1,400 1,400 0 0
62000 Commodities 1,914 3,418 3,418 6,922 4,450
60000T Total Expenditures & O 24,402 27,671 34,147 58,827 59,025
Section V, Page H - 12
515 Adult Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 105,084 150,292 151,368 168,764 180,729
61106 Paid out Leave 0 1,456 1,467 1,620 1,732
61121 PTS Wages 150,387 118,064 118,064 120,000 120,000
61122 PTS Bonuses 1,148 1,458 1,458 1,458 1,458
61151 Overtime Wages 909 1,500 1,500 1,500 1,500
61202 Ski Pass 1,132 1,458 1,458 1,458 1,458
61301 FT Pension 11,559 16,692 16,812 18,742 20,071
61302 PTS Pension 5,717 4,427 4,427 4,500 4,500
61304 Employee Assistance Prog 70 97 97 97 96
61401 FICA/Medicare 3,804 3,976 3,992 4,275 4,450
61501 Group Health and Life Insu 20,595 45,584 49,458 33,117 36,123
61505 Long-term Disability Insura 948 1,365 1,375 1,542 1,634
61507 Dental Insurance 1,549 3,812 3,812 2,491 2,623
61509 Worker's Compensation 3,744 3,948 3,999 4,250 4,428
61510 Unemployment Insurance 773 823 826 884 921
61000 Personnel Services 307,417 354,953 360,113 364,698 381,723
62301 General Program Supplies 1,466 8,128 8,128 7,255 2,600
62305 Chemicals 12,721 24,000 18,000 18,000 18,000
62805 Clothing and Uniforms 369 750 750 1,000 1,000
62806 Safety Materials and Suppl 123 500 500 450 450
62809 Medical Supplies and 1st 423 500 500 1,300 0
62899 Other Miscellaneous Oper 1,479 1,300 1,300 0 1,300
62000 Commodities 16,581 35,178 29,178 28,005 23,350
63501 R&M - Buildings and Facilit 0 0 0 15,000 25,000
63000 Purchased and Contract 0 0 0 15,000 25,000
64101 Travel and Conference 235 700 700 1,500 1,500
64102 Dues, Licenses and Memb 855 1,815 1,815 2,000 4,485
64399 Other Administrative Fees 630 1,184 1,184 1,200 1,200
64402 Equipment Replacement C 42,479 42,479 42,479 14,094 14,094
64000 Other Operating Costs 44,199 46,178 46,178 18,794 21,279
66402 Computers and Peripheral 0 0 0 950 0
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 368,197 436,309 435,469 427,447 451,352
Section V, Page H - 13
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 105,084 150,292 151,368 168,764 180,729
61106 Paid out Leave 0 1,456 1,467 1,620 1,732
61121 PTS Wages 150,387 118,064 118,064 120,000 120,000
[Entity] Budget Detail Desc.Note Total
[516] lead guard; $18.80*24*52=23426 23,426
[516] guard; 126*13*52=85176 85,176
[516] master swim = 18.50*3*6*6=1998 2,000
[516] private swim inst = 300*2*6=3600 3,600
[516] Guard for events 5,798
Total 120,000
61122 PTS Bonuses 1,148 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[516] 2 x $729 1,458
Total 1,458
61151 Overtime Wages 909 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] 60 overtime hours at $25.00 per hour 1,500
Total 1,500
61202 Ski Pass 1,132 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[516] 2 x $729 1,458
Total 1,458
61301 FT Pension 11,559 16,692 16,812 18,742 20,071
61302 PTS Pension 5,717 4,427 4,427 4,500 4,500
61304 Employee Assistance Prog 70 97 97 97 96
61401 FICA/Medicare 3,804 3,976 3,992 4,275 4,450
61501 Group Health and Life Insu 20,595 45,584 49,458 33,117 36,123
61505 Long-term Disability Insura 948 1,365 1,375 1,542 1,634
61507 Dental Insurance 1,549 3,812 3,812 2,491 2,623
61509 Worker's Compensation 3,744 3,948 3,999 4,250 4,428
61510 Unemployment Insurance 773 823 826 884 921
61000 Personnel Services 307,417 354,953 360,113 364,698 381,723
62301 General Program Supplies 1,466 8,128 8,128 7,255 2,600
[Entity] Budget Detail Desc.Note Total
[516] Infant manikin 4 pack = $457 457
[516] Adullt manikin 4 pack = $510 510
[516] Lifeguard dvd = $175 175
[516] 3 ring binders = 78*5=$380 380
[516] Nooldes = $90 for 24. 90*8=720 720
[516] additional $800 for snacks, games, pens,
etc.
858
[516] aed trainer = $100 100
[516] office supplies 250
[516] Pool Chairs; 105*25 2,625
Section V, Page H - 14
516 Aquatics Town of Avon
Line Item Detail
[516] Channel Grates; 10*25 125
[Entity] Budget Detail Desc.Note Total
[516] pool nets 5*25 125
[516] New tile markers 930
Total 7,255
62305 Chemicals 12,721 24,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[516] Calhypo - 9,000 9,000
[516] Oxidizer - 2,000 2,000
[516] Flocculent - 500 500
[516] Thiosulfate - 250 250
[516] M. Acid - 6,000 5,500
[516] Soda Ash - 250 250
[516] Biacrb 500 500
Total 18,000
62805 Clothing and Uniforms 369 750 750 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[516] Guard Shirts = 875 875
[516] Whistles = 125 125
Total 1,000
62806 Safety Materials and Suppl 123 500 500 450 450
[Entity] Budget Detail Desc.Note Total
[516] Eye Protection; $3*8=24 24
[516] Gloves; $5*10=50 50
[516] Safety Boots = $20*3=$60 60
[516] Respirators; $30*4=120 120
[516] Respirator cartridge; $19*5=95 95
[516] Gown covers 101
Total 450
62809 Medical Supplies and 1st 423 500 500 1,300 0
[Entity] Budget Detail Desc.Note Total
[516] Band Aids variety pack = $13*7boxes = 90
[516] Ice Packs; $21/box = 21*10=210 210
[516] water proof tape; $15/roll 15*5=$75 75
[516] Guaze: $75 75
[516] Medical Gloves = $840 850
Total 1,300
62899 Other Miscellaneous Oper 1,479 1,300 1,300 0 1,300
[Entity] Budget Detail Desc.Note Total
[516] Office Supplies and Materials 0
[516] New pool chairs: $105 *25 = 2625 0
[516] shop vac = $105 0
[516] mini channel grates: $25*10=$250 0
[516] Pool Nets: 25 *5 = 125 0
[516] New Tile Markers; $930 0
Total 0
Section V, Page H - 15
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62000 Commodities 16,581 35,178 29,178 28,005 23,350
63501 R&M - Buildings and Facilit 0 0 0 15,000 25,000
[Entity] Budget Detail Desc.Note Total
[516] Aquatics Annual Maintenance and Repairs Replaces Accumulation in
Equipment Replacement Fund.
Small slide replacement in
15,000
Total 15,000
63000 Purchased and Contract 0 0 0 15,000 25,000
64101 Travel and Conference 235 700 700 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] MSEC Training 1,500
[516] $300/training * 5 = 1500 0
Total 1,500
64102 Dues, Licenses and Memb 855 1,815 1,815 2,000 4,485
[Entity] Budget Detail Desc.Note Total
[516] Red Cross Fees 2,000
Total 2,000
64399 Other Administrative Fees 630 1,184 1,184 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[516] Slide Inspection = $700 700
[516] Nottingham lake water tests = $500 500
Total 1,200
64402 Equipment Replacement C 42,479 42,479 42,479 14,094 14,094
[Entity] Budget Detail Desc.Note Total
[516] Annual Equipment Rental Charges 14,094
Total 14,094
64000 Other Operating Costs 44,199 46,178 46,178 18,794 21,279
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[516] Desktop Replacements - Aquatics
Coordinator
950
Total 950
Section V, Page H - 16
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 368,197 436,309 435,469 427,447 451,352
Section V, Page H - 17
516 Aquatics Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 8,755 0 0 0 0
61121 PTS Wages 13,231 0 0 0 0
61151 Overtime Wages 219 0 0 0 0
61301 FT Pension 963 0 0 0 0
61302 PTS Pension 496 0 0 0 0
61304 Employee Assistance Prog 5 0 0 0 0
61401 FICA/Medicare 327 0 0 0 0
61501 Group Health and Life Insu 1,450 0 0 0 0
61505 Long-term Disability Insura 87 0 0 0 0
61507 Dental Insurance 105 0 0 0 0
61509 Worker's Compensation 323 0 0 0 0
61510 Unemployment Insurance 67 0 0 0 0
61000 Personnel Services 26,029 0 0 0 0
62301 General Program Supplies 320 0 0 0 0
62899 Other Miscellaneous Oper 84 0 0 0 0
62000 Commodities 405 0 0 0 0
64101 Travel and Conference 27 0 0 0 0
64000 Other Operating Costs 27 0 0 0 0
60000T Total Expenditures & O 26,461 0 0 0 0
Section V, Page H - 18
517 Child Care Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 4,743 0 0
61106 Paid out Leave 0 111 320 0 0
61121 PTS Wages 63,742 59,920 59,920 59,920 59,920
61301 FT Pension 1,193 1,252 557 0 0
61302 PTS Pension 2,390 2,247 2,247 2,247 2,247
61304 Employee Assistance Prog 6 6 3 0 0
61401 FICA/Medicare 1,120 1,034 942 869 869
61501 Group Health and Life Insu 345 46 19 0 0
61505 Long-term Disability Insura 100 104 43 0 0
61509 Worker's Compensation 1,089 1,039 960 871 871
61510 Unemployment Insurance 224 214 195 180 180
61000 Personnel Services 81,052 77,238 69,948 64,087 64,087
62301 General Program Supplies 3,086 1,800 1,800 2,000 1,800
62899 Other Miscellaneous Oper 2,254 1,500 1,500 1,500 1,500
62000 Commodities 5,340 3,300 3,300 3,500 3,300
64101 Travel and Conference 594 1,700 1,700 500 500
64102 Dues, Licenses and Memb 62 250 250 250 250
64402 Equipment Replacement C 56,670 55,856 55,856 64,403 64,380
64000 Other Operating Costs 57,326 57,806 57,806 65,153 65,130
66407 Athletic and Recreational 8,367 0 0 0 0
66000 Capital Outlay 8,367 0 0 0 0
60000T Total Expenditures & O 152,084 138,344 131,054 132,740 132,517
Section V, Page H - 19
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 10,843 11,266 4,743 0 0
61106 Paid out Leave 0 111 320 0 0
61121 PTS Wages 63,742 59,920 59,920 59,920 59,920
[Entity] Budget Detail Desc.Note Total
[518] Sports Conditioning:$3,000 x 75%
Personal Trainers $20,000 x 75% Aerobics
Instructor 1,441 hrs x 23.50
2,250
[518] Personal Trainers $25,813 x 75%19,360
[518] Outdoor Boot camp $2,200 x75%1,650
[518] Aerobics Instructors 1,525 hrs. at 36,660
Total 59,920
61301 FT Pension 1,193 1,252 557 0 0
61302 PTS Pension 2,390 2,247 2,247 2,247 2,247
61304 Employee Assistance Prog 6 6 3 0 0
61401 FICA/Medicare 1,120 1,034 942 869 869
61501 Group Health and Life Insu 345 46 19 0 0
61505 Long-term Disability Insura 100 104 43 0 0
61509 Worker's Compensation 1,089 1,039 960 871 871
61510 Unemployment Insurance 224 214 195 180 180
61000 Personnel Services 81,052 77,238 69,948 64,087 64,087
62301 General Program Supplies 3,086 1,800 1,800 2,000 1,800
[Entity] Budget Detail Desc.Note Total
[518] group X class supplies: weights, bands,
steps ropes bosus
2,000
Total 2,000
62899 Other Miscellaneous Oper 2,254 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[518] Fitness Floor Supplies 1,500
Total 1,500
62000 Commodities 5,340 3,300 3,300 3,500 3,300
64101 Travel and Conference 594 1,700 1,700 500 500
[Entity] Budget Detail Desc.Note Total
[518] First Aid & CPR $50 x 5 250
[518] Personal Training Seminars $50 x 5 250
Total 500
Section V, Page H - 20
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64102 Dues, Licenses and Memb 62 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[518] ACSM Membership 250
Total 250
64402 Equipment Replacement C 56,670 55,856 55,856 64,403 64,380
[Entity] Budget Detail Desc.Note Total
[518] Annual Equipment Rental Charges 64,403
Total 64,403
64000 Other Operating Costs 57,326 57,806 57,806 65,153 65,130
66407 Athletic and Recreational 8,367 0 0 0 0
66000 Capital Outlay 8,367 0 0 0 0
60000T Total Expenditures & O 152,084 138,344 131,054 132,740 132,517
Section V, Page H - 21
518 Fitness Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 64,323 125,700 121,034 136,632 145,761
61106 Paid out Leave 0 1,192 2,389 1,313 1,407
61121 PTS Wages 77,380 24,858 43,338 42,980 42,980
61122 PTS Bonuses 1,148 0 0 0 0
61151 Overtime Wages 845 1,836 1,836 893 893
61202 Ski Pass 663 1,458 1,458 1,458 1,458
61301 FT Pension 7,075 13,958 11,091 15,174 16,188
61302 PTS Pension 2,952 932 1,625 1,612 1,612
61304 Employee Assistance Prog 39 73 70 72 72
61401 FICA/Medicare 2,118 2,248 2,466 2,657 2,791
61501 Group Health and Life Insu 11,545 37,762 40,242 42,069 45,946
61505 Long-term Disability Insura 570 1,141 1,107 1,250 1,332
61507 Dental Insurance 854 3,221 3,165 3,388 3,563
61509 Worker's Compensation 2,090 2,227 2,440 2,653 2,789
61510 Unemployment Insurance 431 465 510 550 577
61000 Personnel Services 172,035 217,072 232,771 252,701 267,370
62301 General Program Supplies 9,080 5,000 5,382 4,750 4,750
62304 Merchandise for Resale 8,455 10,023 11,023 7,525 7,525
62802 Food and Beverages 254 300 400 300 300
62805 Clothing and Uniforms 1,056 1,200 1,200 1,200 1,200
62000 Commodities 18,846 16,523 18,005 13,775 13,775
64101 Travel and Conference 721 1,520 1,520 1,820 1,820
64307 Bank Service Charges and 17,962 16,472 16,472 16,472 16,472
64402 Equipment Replacement C 0 0 0 6,372 6,562
64000 Other Operating Costs 18,683 17,992 17,992 24,664 24,854
66402 Computers and Peripheral 3,015 950 950 950 0
66000 Capital Outlay 3,015 950 950 950 0
60000T Total Expenditures & O 212,579 252,537 269,718 292,090 305,999
Section V, Page H - 22
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 64,323 125,700 121,034 136,632 145,761
61106 Paid out Leave 0 1,192 2,389 1,313 1,407
61121 PTS Wages 77,380 24,858 43,338 42,980 42,980
[Entity] Budget Detail Desc.Note Total
[519] Specialist 1356 hours x 17.5 23,730
[519] Attendant 1540 hrs x 12.5 19,250
Total 42,980
61122 PTS Bonuses 1,148 0 0 0 0
61151 Overtime Wages 845 1,836 1,836 893 893
[Entity] Budget Detail Desc.Note Total
[519] 34 hrsx$17.5/hrx1.5 893
Total 893
61202 Ski Pass 663 1,458 1,458 1,458 1,458
[Entity] Budget Detail Desc.Note Total
[519] 2 x $729 1,458
Total 1,458
61301 FT Pension 7,075 13,958 11,091 15,174 16,188
61302 PTS Pension 2,952 932 1,625 1,612 1,612
61304 Employee Assistance Prog 39 73 70 72 72
61401 FICA/Medicare 2,118 2,248 2,466 2,657 2,791
61501 Group Health and Life Insu 11,545 37,762 40,242 42,069 45,946
61505 Long-term Disability Insura 570 1,141 1,107 1,250 1,332
61507 Dental Insurance 854 3,221 3,165 3,388 3,563
61509 Worker's Compensation 2,090 2,227 2,440 2,653 2,789
61510 Unemployment Insurance 431 465 510 550 577
61000 Personnel Services 172,035 217,072 232,771 252,701 267,370
62301 General Program Supplies 9,080 5,000 5,382 4,750 4,750
[Entity] Budget Detail Desc.Note Total
[519] hand sanitizer, lotion, plates, plastic ware 150
[519] fish tank supplies 200
[519] medical supplies 250
[519] towels 2,500
[519] cleaning supplies, hand sanitizer, lotion 150
[519] Coffee, creamer, sugar, cups, stirreers.1,350
[519] Ice Rink Supplies 150
Total 4,750
62304 Merchandise for Resale 8,455 10,023 11,023 7,525 7,525
[Entity] Budget Detail Desc.Note Total
[519] locks 150
[519] headphones 255
[519] swim caps 70
[519] Men's swimsuit 1,500
[519] womens swimsuit 2,000
[519] youth goggles 1,500
Section V, Page H - 23
519 Guest Services Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[519] adult goggles 1,500
[519] squirt toys 250
[519] swim diapers 300
Total 7,525
62802 Food and Beverages 254 300 400 300 300
[Entity] Budget Detail Desc.Note Total
[519] staff meetings 300
Total 300
62805 Clothing and Uniforms 1,056 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[519] staff shirts and name tags-1200 1,200
Total 1,200
62000 Commodities 18,846 16,523 18,005 13,775 13,775
64101 Travel and Conference 721 1,520 1,520 1,820 1,820
[Entity] Budget Detail Desc.Note Total
[519] Core competencies-1820 1,820
Total 1,820
64307 Bank Service Charges and 17,962 16,472 16,472 16,472 16,472
[Entity] Budget Detail Desc.Note Total
[519] credit card charges-16400 16,400
[519] ach billing chages -72 72
Total 16,472
64402 Equipment Replacement C 0 0 0 6,372 6,562
[Entity] Budget Detail Desc.Note Total
[519] Annual Equipment Rental Charges 6,372
Total 6,372
64000 Other Operating Costs 18,683 17,992 17,992 24,664 24,854
66402 Computers and Peripheral 3,015 950 950 950 0
[Entity] Budget Detail Desc.Note Total
[519] Desktop Replacement - Front Desk
Coordinators
950
Total 950
Section V, Page H - 24
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66000 Capital Outlay 3,015 950 950 950 0
60000T Total Expenditures & O 212,579 252,537 269,718 292,090 305,999
Section V, Page H - 25
519 Guest Services Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 21,686 23,174 20,513 24,833 26,357
61106 Paid out Leave 0 223 856 237 253
61121 PTS Wages 56,919 69,205 69,205 70,000 70,000
61122 PTS Bonuses 459 0 0 0 0
61151 Overtime Wages 1,006 1,000 1,000 1,000 1,000
61202 Ski Pass 202 729 729 729 729
61301 FT Pension 2,385 2,574 1,138 2,758 2,927
61302 PTS Pension 2,189 2,595 2,595 2,625 2,625
61304 Employee Assistance Prog 12 12 11 12 12
61401 FICA/Medicare 1,205 1,368 1,338 1,404 1,426
61501 Group Health and Life Insu 689 92 1,958 4,153 4,528
61505 Long-term Disability Insura 199 207 179 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 1,168 1,350 1,332 1,387 1,409
61510 Unemployment Insurance 240 283 277 290 295
61000 Personnel Services 88,360 102,812 101,265 109,961 112,125
62301 General Program Supplies 1,510 3,000 3,000 3,500 3,500
62802 Food and Beverages 2,284 3,500 3,500 4,000 4,000
62805 Clothing and Uniforms 1,007 2,000 2,000 2,000 2,000
62808 Promotional, Informational 0 500 500 1,000 2,000
62809 Medical Supplies and 1st 62 300 300 300 300
62899 Other Miscellaneous Oper 0 300 300 500 500
62000 Commodities 4,864 9,600 9,600 11,300 12,300
63103 Training Facilitators 0 350 350 500 500
63203 Printing and Reproduction 0 350 350 0 0
63000 Purchased and Contract 0 700 700 500 500
64101 Travel and Conference 347 450 450 850 850
64102 Dues, Licenses and Memb 588 600 600 840 300
64306 Permit and Licensing Fees 0 400 400 400 860
64399 Other Administrative Fees 6,710 6,936 6,936 7,610 7,860
64402 Equipment Replacement C 209 0 0 0 0
64000 Other Operating Costs 7,854 8,386 8,386 9,700 9,870
66402 Computers and Peripheral 0 0 0 950 0
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 101,078 121,498 119,951 132,411 134,795
Section V, Page H - 26
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 21,686 23,174 20,513 24,833 26,357
61106 Paid out Leave 0 223 856 237 253
61121 PTS Wages 56,919 69,205 69,205 70,000 70,000
[Entity] Budget Detail Desc.Note Total
[521] After School Lead 1600hrs *$17.50 28,000
[521] Day Camp Lead 1000 hours *$17.50 17,500
[521] Day Camp Instructor 1000 hours *$14.00 14,000
[521] After School Instructor 750 hrs *14.00 10,500
Total 70,000
61122 PTS Bonuses 459 0 0 0 0
61151 Overtime Wages 1,006 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[521] 40 overtime hours at $25.00 per hour 1,000
Total 1,000
61202 Ski Pass 202 729 729 729 729
[Entity] Budget Detail Desc.Note Total
[521] 1 x $729 729
Total 729
61301 FT Pension 2,385 2,574 1,138 2,758 2,927
61302 PTS Pension 2,189 2,595 2,595 2,625 2,625
61304 Employee Assistance Prog 12 12 11 12 12
61401 FICA/Medicare 1,205 1,368 1,338 1,404 1,426
61501 Group Health and Life Insu 689 92 1,958 4,153 4,528
61505 Long-term Disability Insura 199 207 179 223 236
61507 Dental Insurance 0 0 134 311 328
61509 Worker's Compensation 1,168 1,350 1,332 1,387 1,409
61510 Unemployment Insurance 240 283 277 290 295
61000 Personnel Services 88,360 102,812 101,265 109,961 112,125
62301 General Program Supplies 1,510 3,000 3,000 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[521] General Program Supplies, games, toys,
sports equipment
3,500
Total 3,500
62802 Food and Beverages 2,284 3,500 3,500 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[521] Youth Programs Snack and Cullinary
Supplies
Daily Fruit and Vegetables 4,000
Total 4,000
Section V, Page H - 27
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62805 Clothing and Uniforms 1,007 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[521] Summer Camp Shirts, towels and
Counselor Uniforms
2,000
Total 2,000
62808 Promotional, Informational 0 500 500 1,000 2,000
[Entity] Budget Detail Desc.Note Total
[521] Digital Marketing Materials 1,000
Total 1,000
62809 Medical Supplies and 1st 62 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[521] Liscensing Required Materials and First
Aid Supplies
300
Total 300
62899 Other Miscellaneous Oper 0 300 300 500 500
[Entity] Budget Detail Desc.Note Total
[521] unforseeen expenses and needs 500
Total 500
62000 Commodities 4,864 9,600 9,600 11,300 12,300
63103 Training Facilitators 0 350 350 500 500
[Entity] Budget Detail Desc.Note Total
[521] First-Aid/CPR/AED *5 $50/Person 250
[521] Medical Administration *5 $30/Person 150
[521] Universial Precautions *5 $20/Person 100
Total 500
63203 Printing and Reproduction 0 350 350 0 0
63000 Purchased and Contract 0 700 700 500 500
64101 Travel and Conference 347 450 450 850 850
[Entity] Budget Detail Desc.Note Total
[521] CPRA Conference Food $50/Day *3 150
[521] CPRA Conference Room $200/Day *2 400
[521] CPRA Conference Attendence *1 300
Total 850
Section V, Page H - 28
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64102 Dues, Licenses and Memb 588 600 600 840 300
[Entity] Budget Detail Desc.Note Total
[521] CPRA Memebership 300
[521] ??0
Total 300
64306 Permit and Licensing Fees 0 400 400 400 860
[Entity] Budget Detail Desc.Note Total
[521] Employee Finger Prints $50/Employee *4 200
[521] TRAILs/Child Abuse $15/Employee *4 60
[521] Program Liscensing $100/Liscense *3 300
[521] Health Inspection $100/Inspection *3 300
Total 860
64399 Other Administrative Fees 6,710 6,936 6,936 7,610 7,860
[Entity] Budget Detail Desc.Note Total
[521] Sailing 500
[521] Caving 500
[521] Rifle Falls 30
[521] Tubing 800
[521] SUP 150
[521] Hot Springs 550
[521] Kayaking 800
[521] Go-Karting 800
[521] Horseback Riding 800
[521] Sylvan Lake 30
[521] Recreation Center Swimming: $150 *4 600
[521] Painting 250
[521] Bowling 500
[521] BC Activities 500
[521] Rock Climbing 300
[521] Other 500
Total 7,610
64402 Equipment Replacement C 209 0 0 0 0
64000 Other Operating Costs 7,854 8,386 8,386 9,700 9,870
66402 Computers and Peripheral 0 0 0 950 0
[Entity] Budget Detail Desc.Note Total
[521] Desktop Replacement - Rec Program
Coordinator
950
Total 950
66000 Capital Outlay 0 0 0 950 0
60000T Total Expenditures & O 101,078 121,498 119,951 132,411 134,795
Section V, Page H - 29
521 Youth Programs Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61121 PTS Wages 23,814 18,480 0 0 0
61122 PTS Bonuses 459 0 0 0 0
61151 Overtime Wages 108 900 0 0 0
61202 Ski Pass 26 0 0 0 0
61302 PTS Pension 914 693 0 0 0
61401 FICA/Medicare 367 281 0 0 0
61509 Worker's Compensation 349 269 0 0 0
61510 Unemployment Insurance 73 58 0 0 0
61000 Personnel Services 26,110 20,681 0 0 0
62301 General Program Supplies 528 500 168 0 0
62304 Merchandise for Resale 787 1,000 0 0 0
62802 Food and Beverages 60 100 0 0 0
62809 Medical Supplies and 1st 0 50 0 0 0
62899 Other Miscellaneous Oper 0 200 200 0 0
62000 Commodities 1,375 1,850 368 0 0
64402 Equipment Replacement C 1,496 5,710 5,710 0 0
64000 Other Operating Costs 1,496 5,710 5,710 0 0
60000T Total Expenditures & O 28,981 28,241 6,078 0 0
Section V, Page H - 30
522 Cabin Town of Avon
Line Item Detail
Section V, Page I-1
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 462,707$ 635,368$ 598,785$ 750,959$ 786,384$
Commodities 87,059 124,177 83,989 109,962 109,962
Contract Services 35,974 98,452 67,913 62,762 62,762
Other Operating Costs 519,249 545,647 530,273 546,014 550,755
Debt Service 60,220 60,220 60,220 60,220 60,220
Capital Outlay 841 565,255 155,255 411,552 950
Total 1,166,050$ 2,029,119$ 1,496,435$ 1,941,469$ 1,571,033$
Department Expenditures by Program
Administration 205,150$ 244,086$ 235,325$ 239,797$ 245,640$
Operations 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Wash Bay 94,345 221,246 130,967 159,487 164,993
Total 1,166,050$ 2,029,119$ 1,496,435$ 1,941,469$ 1,571,033$
Authorized Positions
Transit Superintendent 1 1 1 1 1
Transit Operations Supervisor 0 0 0 1 1
Transit Wash Bay Operator 0 0 1 1 1
Bus Drivers/CDL Drivers - TOTAL FTE 3 3 3 3 3
Total 4 4 5 6 6
1. Started the Red and Blue Line core bus service to include service to Buffalo Ridge,Wal-Mart and Home Depot.
2. Successful 2015 AWSC Transportation Plan with over 31,700 transit riders during the two week event.
3. Transit ridership continues to increase with a 11% jump in winter ridership over the previous winter season.
3. Administered continuation of the lease agreement with ECO for bus storage, with the adition of WiFi and vault
room use for the upcoming winter season.
2015 MAJOR ACCOMPLISHMENTS
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
The Transportation Department is the singular department of the Transit Fund and is responsible for all
transportation related activities for the Town of Avon. The Department's core responsibilities consist of developing and sustaining effective, safe, and consistent community transportation programs for the residents and guests of the Town of Avon. The Transit Fund operates as an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing services to the general public on a continuing basis be financed or recovered through
user charges. Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Director, who coordinates both the operational and
administrative areas; with operational oversight greater is the winter and general non-operational duties heavier in the summer.
Section V, Page I-2
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:110,115$
Total Activity Cost:239,797$ Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:677,343$
Total Activity Cost:1,033,264$ Performance Metric(s):Winter cost per rider per route - Skier Shuttle@ $1.66
Black Line @ $2.54
Restaurant Shuttle @ $2.55
Winter on time performance 99%
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:333,616$
Total Activity Cost:508,921$
Performance Metric(s):Summer cost per rider per route - Blue and Red Lines - $2.85
Community Survey
PROGRAM ACTIVITIES AND OPERATIONS
Summer on time performance - 99%
Administration: The Transit Director oversees the day-to-day bus service routes, transit program development, strategic
planning, funding allocations, establishes performance goals, pursues coordination strategies, develops a passenger feedback systems, designs and implements advertising and promotion, completes annual reports, budgets, ADA
certification and compliance, drug/alcohol program, vehicle procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit Director occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and
certification, performance metric(s), and day to day field operational supervision.
Winter Service: Four (4) route operations occur during the winter months: The Blue and Red Lines serving the Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver Creek, and an evening Restaurant Shuttle. Hours and route frequency are summarized in the table below. The Town provides in-kind
bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue and Red Lines operate during the summer months: The Blue and Red Lines serve the Avon Core and residential areas other than Wildridge. In 2016, two (2) smaller 22-seat cutaway buses
will operate these summer routes. New this summer is the summer Restaurant Shuttle in operation from July 1, 2016
through August 15, 2016 with funding support from Beaver Creek. Hours and route frequency are summarized in the table below.
Section V, Page I-3
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:69,430$
Total Activity Cost:159,487$
Performance Metric(s):Internal Survey
Cost Recovery
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer AnnualRouteOp Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Blue Line 6:30-6:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Red Line 6:30-10:30 30 Min 1 30 Min 1,985 6:30-6:30 30 Min 1 30 Min 2,930 $400,228
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 3,060 $249,176
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 635 6:00-10:00 30 Min 1 30 Min 225 $70,030
Total Service Hrs 7,665 Total Service Hrs 6,085 $1,119,663Grand Total Service Hours 13,750
Section V, Page I-4
Fund Summary
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Taxes 40,079$ 40,191$ 40,191$ 44,210$ 44,210$
Intergovernmental - 453,000 107,995 328,000 -
Charges for Services 282,878 263,066 263,066 208,829 221,930
Other Revenues 61,837 63,080 63,080 72,000 83,440
Total Operating Revenues 384,794 819,337 474,332 653,039 349,580
Other Sources
Transfers In from General Fund - Operating 860,000 1,020,000 1,000,000 1,200,000 1,220,000
Transfers In from General Fund - Capital - 82,000 26,999 82,000 -
Total Other Sources 860,000 1,102,000 1,026,999 1,282,000 1,220,000
TOTAL REVENUES 1,244,794 1,921,337 1,501,331 1,935,039 1,569,580
EXPENDITURES
Administration 205,150 244,086 235,325 239,797 245,640
Operations 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Washbay 94,345 221,246 130,967 159,487 164,993
TOTAL EXPENDITURES 1,166,050 2,029,119 1,496,435 1,941,469 1,571,033
NET SOURCE (USE) OF FUNDS 78,744 (107,782) 4,896 (6,430) (1,453)
FUND BALANCES, Beginning of Year 560,732 639,476 639,476 644,372 637,942
FUND BALANCES, End of Year 639,476$ 531,694$ 644,372$ 637,942$ 636,489$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 82,306 87,949 87,949 93,142 98,154
61106 Paid out Leave 1,584 834 834 891 941
61301 FT Pension 9,228 9,766 9,766 10,344 10,900
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,211 1,287 1,287 1,363 1,437
61501 Group Health and Life Insu 13,442 14,865 15,951 16,695 18,238
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 4,488 4,922 4,922 5,213 5,493
61510 Unemployment Insurance 252 266 266 282 297
61000 Personnel Services 114,081 121,581 122,667 129,682 137,277
62207 Electrical 0 400 0 0 0
62208 Mechanical - HVAC 893 4,000 1,000 1,000 1,000
62801 Employee Recognition Exp 20 80 80 125 125
62899 Other Miscellaneous Oper 1,316 500 500 500 500
62901 Duplicating Supplies 0 500 0 0 0
62999 Office Supplies and Materi 179 500 500 500 500
62000 Commodities 2,408 5,980 2,080 2,125 2,125
63203 Printing and Reproduction 7,911 4,500 4,500 4,500 4,500
63306 Security Services 835 1,400 1,400 2,000 2,000
63501 R&M - Buildings and Facilit 270 24,108 24,108 17,750 17,750
63504 R&M - Office Equipment a 41 1,200 100 100 100
63599 Other Maintenance Servic 125 903 125 125 125
63603 Rentals - Office Equipment 1,917 1,917 1,917 1,917 1,917
63999 Other Purchased and Cont 1,705 3,558 1,200 1,200 1,200
63000 Purchased and Contract 12,804 37,586 33,350 27,592 27,592
64101 Travel and Conference 163 1,200 325 1,200 1,000
64201 Telephone & Long-distanc 2,414 4,220 2,500 2,500 2,500
64202 Gas 24,247 25,356 25,356 25,356 25,356
64203 Electric 30,017 29,724 29,724 29,724 29,724
64204 Water and Sanitation 4,114 4,116 4,500 4,500 4,500
64301 Postage and Delivery 59 50 50 75 75
64303 Treasurer Fees 1,202 1,186 1,186 1,186 1,186
64901 Advertising and Legal Noti 0 500 1,000 1,000 1,000
64905 Insurance Premiums 12,640 12,587 12,587 13,305 13,305
64906 Insurance Deductibles 1,000 0 0 0 0
64000 Other Operating Costs 75,857 78,939 77,228 78,846 78,646
66402 Computers and Peripheral 0 0 0 1,552 0
66000 Capital Outlay 0 0 0 1,552 0
60000T Total Expenditures & O 205,150 244,086 235,325 239,797 245,640
Section V, Page I - 5
431 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 82,306 87,949 87,949 93,142 98,154
61106 Paid out Leave 1,584 834 834 891 941
61301 FT Pension 9,228 9,766 9,766 10,344 10,900
61304 Employee Assistance Prog 24 24 24 24 24
61401 FICA/Medicare 1,211 1,287 1,287 1,363 1,437
61501 Group Health and Life Insu 13,442 14,865 15,951 16,695 18,238
61505 Long-term Disability Insura 497 497 497 497 497
61507 Dental Insurance 1,050 1,170 1,170 1,231 1,295
61509 Worker's Compensation 4,488 4,922 4,922 5,213 5,493
61510 Unemployment Insurance 252 266 266 282 297
61000 Personnel Services 114,081 121,581 122,667 129,682 137,277
62207 Electrical 0 400 0 0 0
62208 Mechanical - HVAC 893 4,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[431] Filters & Belts 1,000
Total 1,000
62801 Employee Recognition Exp 20 80 80 125 125
[Entity] Budget Detail Desc.Note Total
[431] 5 employees x $25 125
Total 125
62899 Other Miscellaneous Oper 1,316 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[431] Bus Video Supplies 500
Total 500
62901 Duplicating Supplies 0 500 0 0 0
62999 Office Supplies and Materi 179 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[431] Genral Office Supplies 500
Total 500
62000 Commodities 2,408 5,980 2,080 2,125 2,125
63203 Printing and Reproduction 7,911 4,500 4,500 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[431] Bus Stop Displays - Bus Schedules 4,500
Total 4,500
Section V, Page I - 6
431 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63306 Security Services 835 1,400 1,400 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[431] Repairs - $600 2,000
Total 2,000
63501 R&M - Buildings and Facilit 270 24,108 24,108 17,750 17,750
[Entity] Budget Detail Desc.Note Total
[431] Elevator Maintenance 2,400
[431] MTech HVAC & DDC Maintenance 12,950
[431] Fire Ext. Maintenance 400
[431] Boiler Inspection 2,000
Total 17,750
63504 R&M - Office Equipment a 41 1,200 100 100 100
[Entity] Budget Detail Desc.Note Total
[431] Priner -Copier 100
Total 100
63599 Other Maintenance Servic 125 903 125 125 125
[Entity] Budget Detail Desc.Note Total
[431] Pest Control 125
Total 125
63603 Rentals - Office Equipment 1,917 1,917 1,917 1,917 1,917
[Entity] Budget Detail Desc.Note Total
[431] 1/2 Copier Lease $319.57 x 12 months 1,917
Total 1,917
63999 Other Purchased and Cont 1,705 3,558 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[431] Carpet Cleaning - $1,200 1,200
Total 1,200
63000 Purchased and Contract 12,804 37,586 33,350 27,592 27,592
64101 Travel and Conference 163 1,200 325 1,200 1,000
[Entity] Budget Detail Desc.Note Total
[431] Drug/Alcohol Training 200
[431] CASTA Spring/Fall Conference 800
[431] FTA/CDOT Training 200
Total 1,200
Section V, Page I - 7
431 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64201 Telephone & Long-distanc 2,414 4,220 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[431] Fire Alarm Elevator 2,500
Total 2,500
64202 Gas 24,247 25,356 25,356 25,356 25,356
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 25,356
Total 25,356
64203 Electric 30,017 29,724 29,724 29,724 29,724
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 29,724
Total 29,724
64204 Water and Sanitation 4,114 4,116 4,500 4,500 4,500
[Entity] Budget Detail Desc.Note Total
[431] Annual Utility Cost 4,500
Total 4,500
64301 Postage and Delivery 59 50 50 75 75
[Entity] Budget Detail Desc.Note Total
[431] Direct Mailing, FedEx Shipping 75
Total 75
64303 Treasurer Fees 1,202 1,186 1,186 1,186 1,186
[Entity] Budget Detail Desc.Note Total
[431] Treasurer Collection Fee 1,186
Total 1,186
64901 Advertising and Legal Noti 0 500 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[431] ADA Public Hearing, Employment Ads,
Radio Promotions
1,000
Total 1,000
64905 Insurance Premiums 12,640 12,587 12,587 13,305 13,305
[Entity] Budget Detail Desc.Note Total
[431] CIRSA Allocation - Transit (7.5%)13,305
Total 13,305
64906 Insurance Deductibles 1,000 0 0 0 0
64000 Other Operating Costs 75,857 78,939 77,228 78,846 78,646
Section V, Page I - 8
431 Administration Town of Avon
Line Item Detail
66402 Computers and Peripheral 0 0 0 1,552 0
[Entity] Budget Detail Desc.Note Total
[431] Laptop Replacement - Transit
Superintendent
1,552
Total 1,552
66000 Capital Outlay 0 0 0 1,552 0
60000T Total Expenditures & O 205,150 244,086 235,325 239,797 245,640
Section V, Page I - 9
431 Administration Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 124,124 143,164 155,848 216,377 226,723
61106 Paid out Leave 1,794 1,381 1,980 2,100 2,183
61121 PTS Wages 89,887 118,620 118,620 128,960 128,960
61122 PTS Bonuses 2,986 5,103 5,103 7,290 7,290
61151 Overtime Wages 5,555 5,900 5,900 9,548 9,548
61301 FT Pension 13,228 15,900 15,966 24,032 25,180
61302 PTS Pension 3,487 4,448 4,448 4,836 4,836
61304 Employee Assistance Prog 64 73 78 97 96
61401 FICA/Medicare 3,143 3,975 4,168 5,282 5,433
61501 Group Health and Life Insu 50,611 66,009 76,399 102,066 111,559
61505 Long-term Disability Insura 1,035 1,298 1,381 1,888 1,938
61507 Dental Insurance 4,640 6,116 6,455 8,570 9,006
61509 Worker's Compensation 11,659 14,346 15,361 19,087 19,673
61510 Unemployment Insurance 653 823 862 1,093 1,124
61000 Personnel Services 312,868 387,155 412,570 531,226 553,550
62401 Gasoline 14,687 34,753 15,000 58,980 58,980
62402 Diesel 58,539 71,535 55,000 35,280 35,280
62801 Employee Recognition Exp 0 180 180 180 180
62802 Food and Beverages 2,096 1,000 1,000 1,000 1,000
62805 Clothing and Uniforms 2,266 2,847 2,847 2,847 2,847
62809 Medical Supplies and 1st 584 300 300 0 0
62999 Office Supplies and Materi 0 50 50 0 0
62000 Commodities 78,172 110,665 74,377 98,287 98,287
63301 Medical Services and Exa 2,075 2,750 2,750 2,750 2,750
63506 R&M - Radios and Commu 4,065 6,363 6,363 6,970 6,970
63000 Purchased and Contract 6,140 9,113 9,113 9,720 9,720
64102 Dues, Licenses and Memb 4,990 2,700 2,700 3,392 3,392
64206 Cellular and Paging 822 820 820 840 840
64401 Fleet Maintenance Charge 108,662 127,071 103,616 109,026 113,967
64402 Equipment Replacement C 39,838 44,076 44,076 45,904 45,904
64403 Washbay Charges 40,118 40,742 40,742 24,102 24,102
64902 Financial Support, Donatio 213,883 215,970 226,654 249,468 249,468
64000 Other Operating Costs 408,314 431,379 418,608 432,732 437,673
65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220
65000 Debt Services 60,220 60,220 60,220 60,220 60,220
66402 Computers and Peripheral 841 0 0 0 950
66499 Other Machinery and Equi 0 20,261 20,261 0 0
66503 Buses and People Moving 0 544,994 134,994 410,000 0
66000 Capital Outlay 841 565,255 155,255 410,000 950
60000T Total Expenditures & O 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Section V, Page I - 10
432 Operations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 124,124 143,164 155,848 216,377 226,723
61106 Paid out Leave 1,794 1,381 1,980 2,100 2,183
61121 PTS Wages 89,887 118,620 118,620 128,960 128,960
[Entity] Budget Detail Desc.Note Total
[432] Winter/Summer Hours 0
[432] PTS Operators - 6,328 Service Hours
@$20.00/hour
126,560
[432] Operator Training - New - 1 @ $20.00/hour
x 80 hours
1,600
[432] Returning Operators - 10 @ $20.00/hour x
4 hours
800
Total 128,960
61122 PTS Bonuses 2,986 5,103 5,103 7,290 7,290
[Entity] Budget Detail Desc.Note Total
[432] End of Season Bonus 10 @ $729 7,290
Total 7,290
61151 Overtime Wages 5,555 5,900 5,900 9,548 9,548
[Entity] Budget Detail Desc.Note Total
[432] Safety Meetings 80 hours x $40.00/hour 3,200
[432] PTS Wages ($130,160 x 5%)6,348
Total 9,548
61301 FT Pension 13,228 15,900 15,966 24,032 25,180
61302 PTS Pension 3,487 4,448 4,448 4,836 4,836
61304 Employee Assistance Prog 64 73 78 97 96
61401 FICA/Medicare 3,143 3,975 4,168 5,282 5,433
61501 Group Health and Life Insu 50,611 66,009 76,399 102,066 111,559
61505 Long-term Disability Insura 1,035 1,298 1,381 1,888 1,938
61507 Dental Insurance 4,640 6,116 6,455 8,570 9,006
61509 Worker's Compensation 11,659 14,346 15,361 19,087 19,673
61510 Unemployment Insurance 653 823 862 1,093 1,124
61000 Personnel Services 312,868 387,155 412,570 531,226 553,550
62401 Gasoline 14,687 34,753 15,000 58,980 58,980
[Entity] Budget Detail Desc.Note Total
[432] Unleaded Fuel - 9,830 Service Hours x
2/gal/hr. $3.00
58,980
Total 58,980
62402 Diesel 58,539 71,535 55,000 35,280 35,280
[Entity] Budget Detail Desc.Note Total
[432] Diesel Fuel -3,920 Service Hour@ 3/gal/hr
x $3.00 per gal
35,280
Total 35,280
Section V, Page I - 11
432 Operations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62801 Employee Recognition Exp 0 180 180 180 180
[Entity] Budget Detail Desc.Note Total
[432] Employee Recognition - PTS Drivers 180
Total 180
62802 Food and Beverages 2,096 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[432] Coffee Service 500
[432] Meeting/Functions 500
Total 1,000
62805 Clothing and Uniforms 2,266 2,847 2,847 2,847 2,847
[Entity] Budget Detail Desc.Note Total
[432] Driver Uniform Winter Jackets 10 x $120 0
[432] Vests - 10 x $40 400
[432] Shirts - 10 x $40 400
[432] Hats - 10 x $12 120
[432] Summer Shirts - 6 x $22 132
[432] Name Tags - 10 x $12 120
[432] Embroidery - 25 x $15 375
[432] Jackets - 10 x $130 1,300
Total 2,847
62809 Medical Supplies and 1st 584 300 300 0 0
62999 Office Supplies and Materi 0 50 50 0 0
62000 Commodities 78,172 110,665 74,377 98,287 98,287
63301 Medical Services and Exa 2,075 2,750 2,750 2,750 2,750
[Entity] Budget Detail Desc.Note Total
[432] Random Drug 1,000
[432] Random Alcohol 1,000
[432] Pre-Employment 250
[432] DOT Physicals 500
Total 2,750
63506 R&M - Radios and Commu 4,065 6,363 6,363 6,970 6,970
[Entity] Budget Detail Desc.Note Total
[432] 800 MHz Radio Service 6,970
Total 6,970
63000 Purchased and Contract 6,140 9,113 9,113 9,720 9,720
64102 Dues, Licenses and Memb 4,990 2,700 2,700 3,392 3,392
[Entity] Budget Detail Desc.Note Total
[432] CASTA Coalition 2,643
[432] National Safety Council 300
Section V, Page I - 12
432 Operations Town of Avon
Line Item Detail
[Entity] Budget Detail Desc.Note Total
[432] Colorado Safety Association 349
[432] FTA/DOT CDL Certification 100
Total 3,392
64206 Cellular and Paging 822 820 820 840 840
[Entity] Budget Detail Desc.Note Total
[432] $70 x 12 months 840
Total 840
64401 Fleet Maintenance Charge 108,662 127,071 103,616 109,026 113,967
[Entity] Budget Detail Desc.Note Total
[432] Annual Fleet Maintenance Charges 109,026
Total 109,026
64402 Equipment Replacement C 39,838 44,076 44,076 45,904 45,904
[Entity] Budget Detail Desc.Note Total
[432] Annual Equipment Rental Charges 45,904
Total 45,904
64403 Washbay Charges 40,118 40,742 40,742 24,102 24,102
[Entity] Budget Detail Desc.Note Total
[432] Annual Washbay Charges - 1
wash/bus/day + 2 vehicles
24,102
Total 24,102
64902 Financial Support, Donatio 213,883 215,970 226,654 249,468 249,468
[Entity] Budget Detail Desc.Note Total
[432] Gondola Operations 2015/2016 (81%)202,069
[432] Gondola Operations 2016/2017 (19%)47,399
Total 249,468
64000 Other Operating Costs 408,314 431,379 418,608 432,732 437,673
65201 Capital Lease Payments 60,220 60,220 60,220 60,220 60,220
65000 Debt Services 60,220 60,220 60,220 60,220 60,220
66402 Computers and Peripheral 841 0 0 0 950
66499 Other Machinery and Equi 0 20,261 20,261 0 0
66503 Buses and People Moving 0 544,994 134,994 410,000 0
[Entity] Budget Detail Desc.Note Total
[432] FTA-5339 Vehicle Grant Carry over from
FY 2015 $410,000
410,000
Total 410,000
66000 Capital Outlay 841 565,255 155,255 410,000 950
60000T Total Expenditures & O 866,555 1,563,787 1,130,143 1,542,185 1,160,400
Section V, Page I - 13
432 Operations Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 7,635 45,088 8,656 44,756 47,263
61106 Paid out Leave 0 440 409 440 469
61121 PTS Wages 22,197 40,320 40,320 6,720 6,720
61122 PTS Bonuses 459 1,458 1,458 729 729
61151 Overtime Wages 536 2,100 2,100 336 336
61301 FT Pension 840 5,008 997 4,972 5,250
61302 PTS Pension 851 1,512 1,512 252 252
61304 Employee Assistance Prog 2 24 5 24 24
61401 FICA/Medicare 459 1,296 768 768 805
61501 Group Health and Life Insu 925 21,993 4,017 25,480 27,853
61505 Long-term Disability Insura 66 409 65 409 433
61507 Dental Insurance 45 2,039 340 2,142 2,252
61509 Worker's Compensation 1,649 4,676 2,741 2,864 3,004
61510 Unemployment Insurance 93 268 159 159 167
61000 Personnel Services 35,757 126,632 63,548 90,051 95,557
62208 Mechanical - HVAC 0 500 500 500 500
62899 Other Miscellaneous Oper 6,480 7,032 7,032 9,050 9,050
62000 Commodities 6,480 7,532 7,532 9,550 9,550
63501 R&M - Buildings and Facilit 9,812 12,950 12,950 12,950 12,950
63549 R&M - Other Specialized E 5,481 19,690 4,000 4,000 4,000
63999 Other Purchased and Cont 1,738 19,113 8,500 8,500 8,500
63000 Purchased and Contract 17,030 51,753 25,450 25,450 25,450
64201 Telephone & Long-distanc 1,404 1,350 1,500 1,500 1,500
64204 Water and Sanitation 6,735 6,792 9,500 9,500 9,500
64205 Trash Collection and Recy 4,935 4,950 1,200 1,200 1,200
64402 Equipment Replacement C 22,003 22,237 22,237 22,236 22,236
64000 Other Operating Costs 35,078 35,329 34,437 34,436 34,436
60000T Total Expenditures & O 94,345 221,246 130,967 159,487 164,993
Section V, Page I - 14
436 Washbay Transit Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 7,635 45,088 8,656 44,756 47,263
61106 Paid out Leave 0 440 409 440 469
61121 PTS Wages 22,197 40,320 40,320 6,720 6,720
[Entity] Budget Detail Desc.Note Total
[436] Winter Hours -6,720
[436] 336 hrs. x $20.00 0
Total 6,720
61122 PTS Bonuses 459 1,458 1,458 729 729
[Entity] Budget Detail Desc.Note Total
[436] 1 @ $729 729
Total 729
61151 Overtime Wages 536 2,100 2,100 336 336
[Entity] Budget Detail Desc.Note Total
[436] $6,720 x 5%336
Total 336
61301 FT Pension 840 5,008 997 4,972 5,250
61302 PTS Pension 851 1,512 1,512 252 252
61304 Employee Assistance Prog 2 24 5 24 24
61401 FICA/Medicare 459 1,296 768 768 805
61501 Group Health and Life Insu 925 21,993 4,017 25,480 27,853
61505 Long-term Disability Insura 66 409 65 409 433
61507 Dental Insurance 45 2,039 340 2,142 2,252
61509 Worker's Compensation 1,649 4,676 2,741 2,864 3,004
61510 Unemployment Insurance 93 268 159 159 167
61000 Personnel Services 35,757 126,632 63,548 90,051 95,557
62208 Mechanical - HVAC 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[436] Filters/Belts 500
Total 500
62899 Other Miscellaneous Oper 6,480 7,032 7,032 9,050 9,050
[Entity] Budget Detail Desc.Note Total
[436] Soap & Misc. Supplies 7,050
[436] Water Softner Supplies 2,000
Total 9,050
62000 Commodities 6,480 7,532 7,532 9,550 9,550
63501 R&M - Buildings and Facilit 9,812 12,950 12,950 12,950 12,950
[Entity] Budget Detail Desc.Note Total
Section V, Page I - 15
436 Washbay Transit Town of Avon
Line Item Detail
[436] MTech Contract @ $12,950- 50/50 split
431 & 436
12,950
[Entity] Budget Detail Desc.Note Total
Total 12,950
63549 R&M - Other Specialized E 5,481 19,690 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[436] Pump and Motor Repair 4,000
Total 4,000
63999 Other Purchased and Cont 1,738 19,113 8,500 8,500 8,500
[Entity] Budget Detail Desc.Note Total
[436] Sludge Pit Annual Cleaning -2 @ $750 1,500
[436] North Roof Snow Removal 7,000
Total 8,500
63000 Purchased and Contract 17,030 51,753 25,450 25,450 25,450
64201 Telephone & Long-distanc 1,404 1,350 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[436] Modem 1,500
Total 1,500
64204 Water and Sanitation 6,735 6,792 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[436] Annual Utility Cost 9,500
Total 9,500
64205 Trash Collection and Recy 4,935 4,950 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[436] Trash Removal 1,200
Total 1,200
64402 Equipment Replacement C 22,003 22,237 22,237 22,236 22,236
[Entity] Budget Detail Desc.Note Total
[436] Annual Equipment Rental Charges 22,236
Total 22,236
64000 Other Operating Costs 35,078 35,329 34,437 34,436 34,436
60000T Total Expenditures & O 94,345 221,246 130,967 159,487 164,993
Section V, Page I - 16
436 Washbay Transit Town of Avon
Line Item Detail
Section V, Page J-1
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
Department Expenditures by Category 2014 2015 2015 2016 2017
Personnel Services 632,415$ 707,672$ 706,066$ 749,884$ 791,036$
Commodities 519,520 523,191 568,974 582,286 596,825
Contract Services 91,203 65,167 65,167 62,655 60,655
Other Operating Costs 96,642 128,205 123,118 126,128 129,167
Debt Service 260,692 262,116 262,116 258,064 259,016
Capital Outlay 18,666 12,500 12,500 6,952 1,552
Total 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Department Expenditures by Program
Fleet Maintenance 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Total 1,619,138$ 1,698,851$ 1,737,941$ 1,785,969$ 1,838,251$
Authorized Positions
Fleet Director 1 1 1 1 1
Accounting Assistant II 1 1 1 1 1
Fleet Maintenance Foreman 1 1 1 1 1
Mechanic I-II 4 4 4 4 4
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
1. Continue "right sizing" Towns Fleet by selling under utilized vehicles on a public auction website.
2. Successful completion along with Beaver Creek Metropolitan District in the planning and maintenance of critical
vehicles and equipment for the 2015 World Alpine ski Championships.
Budget Summary
DEPARTMENT OVERVIEW
2015 MAJOR ACCOMPLISHMENTS
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are financed and operated a manner similar to private business enterprises, where the intent of the Town Council is that the costs of
providing services to the general public on a continuing basis be financed or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and rolling stock service for Town of Avon as well as other third party governmental
agencies.
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
Section V, Page J-2
Fund: Fleet
Dept: Fleet Maintenance Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:362,630$
Total Activity Cost:625,089$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:673,455$
Total Activity Cost:1,160,880$
Performance Metric(s):70% Cost Recovery
Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost recovery of 70% from total work
through the year.
Section V, Page J-3
Fund Summary
Original or FinalPrev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2014 2015 2015 2016 2017
REVENUES
Charges for Services 1,299,448$ 1,372,358$ 1,414,429$ 1,487,632$ 1,554,500$
Other Revenue 920 - - - -
Total Operating Revenues 1,300,368 1,372,358 1,414,429 1,487,632 1,554,500
Other Sources
Transfers-In from General Fund 300,000 300,000 300,000 300,000 275,000
Capital Lease Proceeds - - - - -
Total Other Sources 300,000 300,000 300,000 300,000 275,000
TOTAL REVENUES 1,600,368 1,672,358 1,714,429 1,787,632 1,829,500
EXPENDITURES
Public Works:
Fleet Maintenance 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
Washbay - - - - -
Total Operating Expenditures 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
TOTAL EXPENDITURES 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
NET SOURCE (USE) OF FUNDS (18,770) (26,493) (23,512) 1,663 (8,751)
FUND BALANCES, Beginning of Year 222,797 204,027 204,027 180,515 182,178
FUND BALANCES, End of Year 204,027$ 177,534$ 180,515$ 182,178$ 173,427$
MUNICIPAL SERVICES Fleet Maintenance Enterprise Fund #61
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 423,022 481,087 467,361 493,935 516,523
61106 Paid out Leave 9,584 4,643 7,860 4,779 5,008
61111 FT Bonuses 5,000 0 0 0 0
61151 Overtime Wages 3,076 6,000 6,000 6,000 6,000
61301 FT Pension 47,221 53,430 52,274 54,859 57,368
61304 Employee Assistance Prog 182 195 195 193 193
61401 FICA/Medicare 6,114 7,130 6,978 7,318 7,649
61501 Group Health and Life Insu 113,140 126,335 137,078 152,039 166,115
61505 Long-term Disability Insura 3,380 3,812 3,719 3,859 3,931
61507 Dental Insurance 9,630 10,808 10,808 12,277 12,907
61509 Worker's Compensation 10,763 12,757 12,349 13,111 13,759
61510 Unemployment Insurance 1,304 1,475 1,444 1,514 1,583
61000 Personnel Services 632,416 707,672 706,066 749,884 791,036
62401 Gasoline 2,037 2,844 1,426 1,426 1,570
62404 Auto & Equip Parts - Stock 474,220 470,539 517,740 535,014 549,409
62801 Employee Recognition Exp 20 160 160 200 200
62802 Food and Beverages 631 660 660 680 680
62805 Clothing and Uniforms 123 1,408 1,408 1,408 1,408
62807 Consumable Tools/Small 9,311 9,500 9,500 9,500 9,500
62809 Medical Supplies and 1st 796 1,180 1,180 800 800
62899 Other Miscellaneous Oper 31,260 35,500 35,500 31,816 31,816
62999 Office Supplies and Materi 1,121 1,400 1,400 1,442 1,442
62000 Commodities 519,520 523,191 568,974 582,286 596,825
63501 R&M - Buildings and Facilit 0 1,000 1,000 1,000 1,000
63504 R&M - Office Equipment a 611 600 600 600 600
63505 R&M - Vehicles 19,633 14,000 14,000 12,000 12,000
63506 R&M - Radios and Commu 0 500 500 500 500
63507 R&M - Machinery and Equi 23,976 10,000 10,000 12,000 10,000
63549 R&M - Other Specialized E 18,865 6,000 6,000 5,000 5,000
63551 Laundry and Cleaning Ser 6,567 9,012 9,012 6,600 6,600
63599 Other Maintenance Servic 10,814 10,500 10,500 10,800 10,800
63603 Rentals - Office Equipment 1,555 1,555 1,555 1,555 1,555
63999 Other Purchased and Cont 9,182 12,000 12,000 12,600 12,600
63000 Purchased and Contract 91,203 65,167 65,167 62,655 60,655
64101 Travel and Conference 0 4,000 4,000 4,000 4,000
64102 Dues, Licenses and Memb 456 500 500 500 500
64201 Telephone & Long-distanc 0 1,200 1,200 0 0
64202 Gas 15,408 16,500 16,500 16,000 16,500
64203 Electric 18,484 17,940 17,940 18,837 19,000
64204 Water and Sanitation 4,077 4,300 4,300 4,515 4,515
64205 Trash Collection and Recy 2,132 4,300 2,500 2,750 2,800
64206 Cellular and Paging 822 820 820 840 840
64301 Postage and Delivery 110 250 250 250 250
64401 Fleet Maintenance Charge 27,943 51,922 48,635 51,181 53,507
64402 Equipment Replacement C 4,021 3,623 3,623 3,623 3,623
64403 Washbay Charges 1,872 1,872 1,872 1,456 1,456
64905 Insurance Premiums 20,316 20,978 20,978 22,176 22,176
64906 Insurance Deductibles 1,000 0 0 0 0
Section V, Page J - 4
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64000 Other Operating Costs 96,642 128,205 123,118 126,128 129,167
65101 Principal 130,000 135,000 135,000 135,000 140,000
65102 Interest 125,581 122,006 122,006 117,954 113,906
65201 Capital Lease Payments 5,110 5,110 5,110 5,110 5,110
65000 Debt Services 260,692 262,116 262,116 258,064 259,016
66402 Computers and Peripheral 1,365 0 0 3,452 1,552
66499 Other Machinery and Equi 17,301 12,500 12,500 3,500 0
66000 Capital Outlay 18,666 12,500 12,500 6,952 1,552
60000T Total Expenditures & O 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
Section V, Page J - 5
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
61101 Regular Full-time Salaries 423,022 481,087 467,361 493,935 516,523
61106 Paid out Leave 9,584 4,643 7,860 4,779 5,008
61111 FT Bonuses 5,000 0 0 0 0
61151 Overtime Wages 3,076 6,000 6,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[434] Overtime for 6 mechanics to cover sick
days and PTO
6,000
Total 6,000
61301 FT Pension 47,221 53,430 52,274 54,859 57,368
61304 Employee Assistance Prog 182 195 195 193 193
61401 FICA/Medicare 6,114 7,130 6,978 7,318 7,649
61501 Group Health and Life Insu 113,140 126,335 137,078 152,039 166,115
61505 Long-term Disability Insura 3,380 3,812 3,719 3,859 3,931
61507 Dental Insurance 9,630 10,808 10,808 12,277 12,907
61509 Worker's Compensation 10,763 12,757 12,349 13,111 13,759
61510 Unemployment Insurance 1,304 1,475 1,444 1,514 1,583
61000 Personnel Services 632,416 707,672 706,066 749,884 791,036
62401 Gasoline 2,037 2,844 1,426 1,426 1,570
[Entity] Budget Detail Desc.Note Total
[434] For 3 Fleet trucks 1,426
Total 1,426
62404 Auto & Equip Parts - Stock 474,220 470,539 517,740 535,014 549,409
[Entity] Budget Detail Desc.Note Total
[434] Parts for TOA vehicles and Equipment 210,635
[434] Parts for 3rd Party vehicles and Equipment 324,379
Total 535,014
62801 Employee Recognition Exp 20 160 160 200 200
[Entity] Budget Detail Desc.Note Total
[434] Employee Rewards (8 X $25)200
Total 200
62802 Food and Beverages 631 660 660 680 680
[Entity] Budget Detail Desc.Note Total
[434] Coffee for Fleet staff 515
[434] Food for Fleet staff meetings 165
Total 680
62805 Clothing and Uniforms 123 1,408 1,408 1,408 1,408
[Entity] Budget Detail Desc.Note Total
[434] Winter and Summer gloves 125
[434] Jackets and insulated coveralls for 8
employees
1,283
Total 1,408
Section V, Page J - 6
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
62807 Consumable Tools/Small 9,311 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[434] Hand and miscellaneous spceiality tools 7,000
[434] Replace broken or worn out tools 2,500
Total 9,500
62809 Medical Supplies and 1st 796 1,180 1,180 800 800
[Entity] Budget Detail Desc.Note Total
[434] Shop First Aid Kit supplies 800
Total 800
62899 Other Miscellaneous Oper 31,260 35,500 35,500 31,816 31,816
[Entity] Budget Detail Desc.Note Total
[434] Shop supplies 21,000
[434] Repair related hardware 5,408
[434] chemicals 5,408
Total 31,816
62999 Office Supplies and Materi 1,121 1,400 1,400 1,442 1,442
[Entity] Budget Detail Desc.Note Total
[434] Copier and Fax paper 1,030
[434] Misc office supplies 412
Total 1,442
62000 Commodities 519,520 523,191 568,974 582,286 596,825
63501 R&M - Buildings and Facilit 0 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[434] Garage door repair 1,000
Total 1,000
63504 R&M - Office Equipment a 611 600 600 600 600
[Entity] Budget Detail Desc.Note Total
[434] Fax and copier repairs 600
Total 600
63505 R&M - Vehicles 19,633 14,000 14,000 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
Section V, Page J - 7
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63506 R&M - Radios and Commu 0 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[434] Fleet radio repairs 500
Total 500
63507 R&M - Machinery and Equi 23,976 10,000 10,000 12,000 10,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
63549 R&M - Other Specialized E 18,865 6,000 6,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[434] Misc. shop Equipment 5,000
Total 5,000
63551 Laundry and Cleaning Ser 6,567 9,012 9,012 6,600 6,600
[Entity] Budget Detail Desc.Note Total
[434] Uniform and shop towel service 6,600
Total 6,600
63599 Other Maintenance Servic 10,814 10,500 10,500 10,800 10,800
[Entity] Budget Detail Desc.Note Total
[434] Tire Disposal fees 500
[434] Parts washer service 7,210
[434] Waste oil and Filter disposal 3,090
Total 10,800
63603 Rentals - Office Equipment 1,555 1,555 1,555 1,555 1,555
[Entity] Budget Detail Desc.Note Total
[434] Copier Lease ($129.61 x 12)1,555
Total 1,555
63999 Other Purchased and Cont 9,182 12,000 12,000 12,600 12,600
[Entity] Budget Detail Desc.Note Total
[434] Welding gas tank lease 1,050
[434] International Diagnostics Software 366
[434] Allison Diagnostic Software 420
[434] Cummins Insite and Quick Serve
subscriptions
1,313
[434] GM Tech 2 Subscription 525
[434] Alldata subscription 1,838
[434] CCG Systems sofware support 4,515
[434] Drinking water service 1,575
[434] Other Diagnostics subscrition updates 998
Total 12,600
Section V, Page J - 8
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
63000 Purchased and Contract 91,203 65,167 65,167 62,655 60,655
64101 Travel and Conference 0 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[434] EVT certifications 750
[434] ASE certifications 1,000
[434] AC certifications 250
[434] Fire Mechanics Academy 2,000
Total 4,000
64102 Dues, Licenses and Memb 456 500 500 500 500
[Entity] Budget Detail Desc.Note Total
[434] RMFMA 200
[434] APWA 150
[434] Colorado Emergency Vehicle Mechanics
Association
150
Total 500
64201 Telephone & Long-distanc 0 1,200 1,200 0 0
64202 Gas 15,408 16,500 16,500 16,000 16,500
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 16,000
Total 16,000
64203 Electric 18,484 17,940 17,940 18,837 19,000
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 18,837
Total 18,837
64204 Water and Sanitation 4,077 4,300 4,300 4,515 4,515
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 4,515
Total 4,515
64205 Trash Collection and Recy 2,132 4,300 2,500 2,750 2,800
[Entity] Budget Detail Desc.Note Total
[434] 50% of 20yd dumpster and Fuel Island
trash cans
2,750
Total 2,750
64206 Cellular and Paging 822 820 820 840 840
[Entity] Budget Detail Desc.Note Total
[434] $70 x 12 months 840
Total 840
Section V, Page J - 9
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
64301 Postage and Delivery 110 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[434] Parts and Supplies 250
Total 250
64401 Fleet Maintenance Charge 27,943 51,922 48,635 51,181 53,507
[Entity] Budget Detail Desc.Note Total
[434] Annual Fleet Maintenance Charges 51,181
Total 51,181
64402 Equipment Replacement C 4,021 3,623 3,623 3,623 3,623
[Entity] Budget Detail Desc.Note Total
[434] Annual Equipment Rental Charges 3,623
Total 3,623
64403 Washbay Charges 1,872 1,872 1,872 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[434] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 20,316 20,978 20,978 22,176 22,176
[Entity] Budget Detail Desc.Note Total
[434] CIRSA Allocation - Shop Bldg (12.5%)22,176
Total 22,176
64906 Insurance Deductibles 1,000 0 0 0 0
64000 Other Operating Costs 96,642 128,205 123,118 126,128 129,167
65101 Principal 130,000 135,000 135,000 135,000 140,000
65102 Interest 125,581 122,006 122,006 117,954 113,906
65201 Capital Lease Payments 5,110 5,110 5,110 5,110 5,110
65000 Debt Services 260,692 262,116 262,116 258,064 259,016
66402 Computers and Peripheral 1,365 0 0 3,452 1,552
[Entity] Budget Detail Desc.Note Total
[434] Desktop Replacements - 2 @ $950 ea.Shop Floor & Shop Library 1,900
[434] Laptop Replacement - Fleet General 1,552
Total 3,452
66499 Other Machinery and Equi 17,301 12,500 12,500 3,500 0
[Entity] Budget Detail Desc.Note Total
[434] Replace existing welder 3,500
Total 3,500
Section V, Page J - 10
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
DESCRIPTION
2014
ACTUALS
2015
AMENDED
2015
FINAL
2016
BASE
2017
PROPOSED
66000 Capital Outlay 18,666 12,500 12,500 6,952 1,552
60000T Total Expenditures & O 1,619,138 1,698,851 1,737,941 1,785,969 1,838,251
Section V, Page J - 11
434 Fleet Maintenance Operatio Town of Avon
Line Item Detail
Town of Avon
2016 Personnel Schedule
Full-Time Equivalent Employees
Section VI, Page 1
2013 2013 2014 2014 2015 2015 2016 2017
Department/Position Adopted Actual Adopted Actual Adopted Actual Proposed Proposed
General Government
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asst Town Manager / Dir Admin Svc 1.00 1.00 1.00 - - - - -
Community Relations Officer 0.75 0.75 0.75 0.75 0.75 0.75 0.75 0.75
Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Deputy Town & Court Clerk/Records Administrator - - - 1.00 1.00 1.00 1.00 1.00
Executive Assistant to the Town Manager - - - 1.00 1.00 1.00 1.00 1.00
Total General Government 3.75 3.75 3.75 4.75 4.75 4.75 4.75 4.75
Finance & Information Technology Department
Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Payroll Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
IT Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Building Attendant 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00
Total Finance & IT 11.00 11.00 11.00 9.00 9.00 9.00 9.00 9.00
Human Resource Department
Human Resource Director - - - 1.00 1.00 1.00 Human Resource Generalist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Total Human Resource Department 2.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00
Community Development
Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Planning Manager - - 1.00 - 1.00 1.00 1.00 1.00 Senior Planner - 1.00 - 1.00 - - - -
Long Ranger Planner - - - - - 1.00 1.00 1.00
Planner I-II 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Economic Initiatives Director - - 1.00 1.00 1.00 - - -
Special Events Supervisor - - - 1.00 1.00 - - -
Director of Special Events & Festivals - - - - - 1.00 1.00 1.00
Total Community Development 5.00 3.00 4.00 5.00 5.00 5.00 5.00 5.00
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00
Administrative Services Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Investigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Officer 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00
Total Police Department 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00
Public Works Department Director - - - - - 1.00 1.00 1.00
Superintendent 1.75 2.00 2.00 2.00 2.00 1.00 1.00 1.00
Maintenance Supervisor 3.00 3.00 2.00 2.00 2.00 2.00 1.00 1.00
Master Gardner - - - - - - 1.00 1.00
Operator I - II 6.00 5.00 6.00 5.00 5.00 10.00 10.00 10.00 Maintenance Worker I - II 5.00 6.00 6.00 5.00 5.00 - - -
Total Public Works Department 16.25 16.00 16.00 14.00 14.00 14.00 14.00 14.00
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Engineer 1.00 - - - 1.00 - 1.00 1.00
Engineer I-III - 1.00 1.00 1.00 - 1.00 - -
Sub-Total Engineering 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Town of Avon
2016 Personnel Schedule
Full-Time Equivalent Employees
Section VI, Page 2
2013 2013 2014 2014 2015 2015 2016 2017
Department/Position Adopted Actual Adopted Actual Adopted Actual Proposed Proposed
Building & Facilities
Superintendent 0.25 - - - - - - - Town Electrician 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 - - - - - - -
Building Technician I - II 1.00 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Sub-Total Buildings & Facilities 2.75 3.00 3.00 3.00 3.00 4.00 4.00 4.00
Total Engineering Department 4.75 5.00 5.00 5.00 5.00 6.00 6.00 6.00
Transit Director 0.35 - - - - - - -
Transit Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Transit Operations Supervisor - - - - - 1.00 1.00 1.00 Fleet Care Coordinator - - 1.00 - 1.00 - - -
Bus Driver 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00
Transit Wash Bay Operator - - - - - - 1.00 1.00
Transit Driver - - - 1.00 1.00 1.00 1.00 1.00
Total Transit 4.35 4.00 5.00 4.00 5.00 5.00 6.00 6.00
Fleet Maintenance Director 0.25 - - - - - - -
Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic Foreman - - - - - 1.00 1.00 1.00 Accounting Assistant I-II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic Helper - 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic I-II 5.00 5.00 5.00 5.00 5.00 4.00 4.00 4.00
Total Fleet Maintenance 7.25 8.00 8.00 8.00 8.00 8.00 8.00 8.00
Recreation Department
Director 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Superintendent / Interim Director 1.00 1.00 - - - - - -
Guest Services Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 - - - - - - - Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Special Events Supervisor 1.00 1.00 1.00 - - - - -
Aquatics Supervisor - - - - - 1.00 1.00 1.00 Aquatics Coordinator 1.00 1.00 1.00 1.00 1.00 - - -
Senior Lifeguard 2.00 2.00 2.00 2.00 3.00 3.00 3.00 3.00
Guest Services Attendant III 1.00 - 1.00 1.00 2.00 2.00 2.00 2.00
Total Recreation 10.00 7.00 8.00 7.00 9.00 9.00 9.00 9.00
Total Full-time Employees 84.35 79.75 82.75 78.75 81.75 83.75 84.75 84.75
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth, P.E., Town Engineer
Date: August 7, 2014
Re: Intergovernmental Agreement Amendment between the Town of Avon and
Colorado Department of Transportation Concerning the Avon to Eagle Vail
Recreational Trail Project
SUMMARY:
This proposed amendment to the Intergovernmental Agreement (IGA) between the Town of
Avon and Colorado Department of Transportation regarding the Eagle Valley Trail project
increases the grant from $353,000 to 1,355,000. The increased funding is the result of a new
grant awarded last year. The Town of Avon and Eagle County have been working on
completing the Eagle Valley Trail through Avon and Eagle-Vail since 2011 and this will
contribute to the last phase from Beaver Creek to Stonebridge Drive.
In addition to this grant, ECO Trails is contributing $453,000 for construction of this phase.
This is the last trail segment to be constructed between Eagle-Vail and Edwards and will
improve safety by providing a route for pedestrians and bicyclists apart from Highway US6.
RECOMMENDED MOTION:
Staff requests Council approval, by motion and vote, of the Intergovernmental Agreement
Amendment between the Town of Avon and Colorado Department of Transportation
concerning the Avon to Eagle-Vail Recreational Trail Project.
Attachment A
Intergovernmental Agreement Amendment between the Town of Avon and Colorado
Department of Transportation Concerning the Avon to Eagle-Vail Recreational Trail Project.
Document Builder Generated Page 1 of 3
CDOT #: 331000483
Project #: STE C 440-008 (18628)
AGREEMENT AMENDMENT
Amendment No.:
1
Original Agreement Routing No.:
12 HA3 37990
Amendment Routing No.:
12-HA3-XC-00165-M0001
1. PARTIES
This Amendment to the above-referenced Original Agreement (hereinafter called the “Agreement”) is entered
into by and between TOWN OF AVON (hereinafter called “Contractor”), and the STATE OF COLORADO
(hereinafter called the “State”) acting by and through the Department of Transportation, (hereinafter called
“CDOT”).
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State
Controller or designee (hereinafter called the “Effective Date”). The State shall not be liable to pay or reimburse
Contractor for any performance hereunder including, but not limited to, costs or expenses incurred, or be bound
by any provision hereof prior to the Effective Date.
3. FACTUAL RECITALS
The Parties entered into the Agreement to construct a trail segment from Avon Road to I-70 Interchange.
The Parties now agree to add funds in the amount of $1,250,000.00 to the Project cost, and to remove the Local
Agency overmatch from the Agreement bringing the total to $1,693,750 from $443,750.00, thereby updating
Exhibit C to C-1; to update Section 7, Option Letter Modification language; to update Exhibit D to D-1; and to
update Exhibit K to K-1 of the original contract.
4. CONSIDERATION – COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable
consideration are sufficient and adequate to support this Amendment. The Parties agree to replacing the Colorado
Special Provisions with the most recent version (if such have been updated since the Agreement and any
modification thereto were effective) as part consideration for this Amendment.
5. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Agreement, and the Agreement and all prior amendments
thereto, if any, remain in full force and effect except as specifically modified herein.
6. MODIFICATIONS
The Amendment and all prior amendments thereto, if any, are modified as follows:
a. Exhibit C-1
Exhibit C to the Original Contract shall be removed and replaced in its entirety by Exhibit C-1
attached hereto and incorporated herein by this reference. All references in the Original Contract to
Exhibit C shall be removed and replaced by Exhibit C-1.
b. Section 7, Option Letter Modification Section 7 is deleted in its entirety and replaced with the following language:
An option letter may be used to authorize the Local Agency to begin a phase without increasing
total budgeted funds, increase or decrease the encumberance amount as shown on Exhibit C,
and/or tranfer funds from one phase to another. Option letter modification is limited to the specific
scenarios listed below. The option letter shall not be deemed valid until signed by the State
Controller or an authorized delegate.
A. Option to begin a phase and/or increase or decrease the encumberance amount
The State may authorize the Local Agency to begin a phase that may include Design,
Construction, Environmental, Utilities, ROW Incidentals or Miscellaneous (this does not
apply to Acquisition/Relocation or Railroads) as detailed in Exhibit A and at the same terms
and conditions stated in the original Agreement, with the total budgeted funds as shown on
Exhibit C remaining the same. The State may increase or decrease the encumbrance amount
for a particular phase by replacing the original funding exhibit (Exhibit C) in the original
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Agreement with an updated Exhibit C-1 (subsequent exhibits to Exhibit C-1 shall be labeled
C-2, C-3, etc). The State may exercise this option by providing a fully executed option to the
Local Agency within thirty (30) days before the initial targeted start date of the phase, in a
form substantially equivalent to Exhibit D. If the State exercises this option, the Agreement
will be considered to include this option provision.
B. Option to transfer funds from one phase to another phase
The State may permit the Local Agency to transfer funds from one phase (Design,
Construction, Environmental, Utilities, ROW Incidentals or Miscellaneous) to another as a
result of changes to state, federal, and local match. The original funding exhibit (Exhibit C)
in the original Agreement will be replaced with an updated Exhibit C-1 (subsequent exhibits
to Exhibit C-1 shall be labled C-2, C-3, etc.) and attached to the option letter. The funds
transferred from one phase to another are subject to the same terms and conditions stated in
the original Agreement with the total budgeted funds remaining the same. The State may
unilaterally exercise this option by providing a fully executed option to the Local Agency
within thirty (30) days before the initial targeted start date of the phase, in a form
substantially equivalent to Exhibit D. Any transfer of funds from one phase to another is
limited to an aggregate maximum of 24.99% of the original dollar amount of either phase
affected by a transfer. A bilateral amendment is required for any transfer exceeding 24.99%
of the original dollar amount of the phase affected by the increase or decrease.
C. Option to do both Options A and B
The State may authorize the Local Agency to begin a phase as detailed in Exhibit A, and
encumber and transfer funds from one phase to another. The original funding exhibit (Exhibit
C) in the original Agreement will be replaced with an updated Exhibit C-1 (subsequent
exhibits to Exhibit C-1 shall be labeled C-2, C-3, etc.) and attached to the option letter. The
addition of a phase and encumbrance and transfer of funds are subject to the same terms and
conditions stated in the original Agreement with the total budgeted funds remaining the same.
The State may unilaterally exercise this option by providing a fully executed option to the
Local Agency within thirty (30) days before the initial targeted start date of the phase, in a
form substantially equivalent to Exhibit D.
c. Exhibit D-1
Exhibit D to the Original Contract shall be removed and replaced in its entirety by Exhibit D-1
attached hereto and incorporated herein by this reference. All references in the Original Contract to
Exhibit D shall be removed and replaced by Exhibit D-1.
d. Exhibit K, The Federal Funding Accountability and Transparency Act of 2006 (FFATA)
Exhibit K to the Original Contract shall be removed and replaced in its entirety by Exhibit K-1
attached hereto and incorporated herein by this reference. All references in the Original Contract to
Exhibit K shall be removed and replaced by Exhibit K-1.
7. EFFECTIVE DATE OF AMENDMENT
The effective date hereof is upon approval of the State Controller or their delegate.
8. ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction between
the provisions of this Amendment and any of the provisions of the Agreement, the provisions of this Amendment
shall in all respects supersede, govern, and control. The most recent version of the Special Provisions
incorporated into the Agreement or any amendment shall always control other provisions in the Agreement or
any amendments.
9. AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted, or otherwise made available.
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THE PARTIES HERETO HAVE EXECUTED THIS INTERGOVERNMENT AGREEMENT
* Persons signing for The Local Agency hereby swear and affirm that they are authorized to act on The Local
Agency’s behalf and acknowledge that the State is relying on their representations to that effect.
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
THE LOCAL AGENCY
TOWN OF AVON
By:
Title:
________________________________________
*Signature
Date: __________________________
Colorado Department of Transportation
Shailen P. Bhatt, Executive Director
___________________________________________
By: Joshua Laipply, P.E., Chief Engineer
Date: _________________________
2nd The Local Agency Signature (if Needed)
By:
Title:
__________________________________________
*Signature
Date: _________________________
LEGAL REVIEW
Cynthia H. Coffman, Attorney General
___________________________________________
By: Assistant Attorney General
Date: _________________________
ALL AGREEMENTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Agreements. This Agreement is not valid until
signed and dated below by the State Controller or delegate. The Local Agency is not authorized to begin
performance until such time. If The Local Agency begins performing prior thereto, the State of Colorado is not
obligated to pay The Local Agency for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:___________________________________________
Colorado Department of Transportation
Date:_____________________
Exhibit C-1 – Page 1 of 2
30. EXHIBIT C-1 – FUNDING PROVISIONS
A. Cost of Work Estimate
The Local Agency has estimated the total cost the Work to be $1,693,750.00 which is to be funded as follows:
1 BUDGETED FUNDS
a. Federal Funds $1,355,000.00
(80% of Participating Costs)
b. Local Agency Matching Funds $338,750.00
(20% of Participating Costs)
TOTAL BUDGETED FUNDS $1,693,750.00
2 ESTIMATED CDOT-INCURRED COSTS
a. Federal Share $0.00
(__ of Participating Costs)
b. Local Agency
Local Agency Share of Participating Costs $0.00
Non-Participating Costs (Including Non-
Participating Indirects) $0.00
Estimated to be Billed to Local Agency $0.00
TOTAL ESTIMATED CDOT-INCURRED COSTS $0.00
3 ESTIMATED PAYMENT TO LOCAL AGENCY
a. Federal Funds Budgeted (1a) $1,355,000.00
b. Less Estimated Federal Share of CDOT-Incurred Costs (2a) $0.00
TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $1,355,000.00
4 FOR CDOT ENCUMBRANCE PURPOSES
Total Budgeted Funds
Note: Project funds will become available after federal authorization and
execution of an Option Letter (Exhibit D) or an Amendment. $1,693,750.00
TOTAL ENCUMBRANCE $1,693,750.00
Net to be encumbered as follows:
WBS Element 18628.10.30 Design 3020 $0.00
WBS Element 18628.20.10 Const 3301 $0.00
Exhibit C-1 – Page 2 of 2
B. Matching Funds
The matching ratio for the federal participating funds for this Work is 80% federal-aid funds (CFDA #20.205) to 20%
Local Agency funds, it being understood that such ratio applies only to the $1,693,750.00 that is eligible for federal
participation, it being further understood that all non-participating costs are borne by the Local Agency at 100%. If the
total participating cost of performance of the Work exceeds $1,693,750.00, and additional federal funds are made
available for the Work, the Local Agency shall pay 20% of all such costs eligible for federal participation and 100% of
all non-participating costs; if additional federal funds are not made available, the Local Agency shall pay all such excess
costs. If the total participating cost of performance of the Work is less than $1,693,750.00, then the amounts of Local
Agency and federal-aid funds will be decreased in accordance with the funding ratio described herein. The performance
of the Work shall be at no cost to the State.
C. Maximum Amount Payable
The maximum amount payable to the Local Agency under this Agreement shall be $1,355,000.00 (For CDOT
accounting purposes, the federal funds of $1,355,000.00 and the Local Agency matching funds of $338,750.00 will be
encumbered for a total encumbrance of $1,693,750.00), unless such amount is decreased as described in Sections B. and
C. 1 of this Exhibit C, or increased by an appropriate written modification to this Agreement executed before any
increased cost is incurred. Note: Project funds will become available after federal authorization and execution of an
Option Letter (Exhibit D) or an Amendment. It is understood and agreed by the parties hereto that the total cost of the
Work stated hereinbefore is the best estimate available, based on the design data as approved at the time of execution of
this Agreement, and that such cost is subject to revisions (in accord with the procedure in the previous sentence)
agreeable to the parties prior to bid and award.
1. The maximum amount payable shall be reduced without amendment when the actual amount of the local
agency’s awarded contract is less than the budgeted total of the federal participating funds and the local
agency matching funds. The maximum amount payable shall be reduced through the execution of an
Option Letter as described in Section 7. A of this contract
D. Single Audit Act Amendment
All state and local government and non-profit organizations receiving more than $750,000 from all funding sources
defined as federal financial assistance for Single Audit Act Amendment purposes shall comply with the audit
requirements of OMB Circular A-133 (Audits of States, Local Governments and Non-Profit Organizations) see also, 49
C.F.R. 18.20 through 18.26. The Single Audit Act Amendment requirements applicable to the Local Agency receiving
federal funds are as follows:
i. Expenditure less than $750,000
The Local Agency expends less than $750,000 in Federal funds (all federal sources, not just Highway funds) in its
fiscal year then this requirement does not apply.
ii. Expenditure exceeding than $750,000-Highway Funds Only
The Local Agency expends more than $750,000 in Federal funds, but only received federal Highway funds (Catalog
of Federal Domestic Assistance, CFDA 20.205) then a program specific audit shall be performed. This audit will
examine the “financial” procedures and processes for this program area.
iii. Expenditure exceeding than $750,000-Multiple Funding Sources
The Local Agency expends more than $750,000 in Federal funds, and the Federal funds are from multiple sources
(FTA, HUD, NPS, etc.) then the Single Audit Act applies, which is an audit on the entire organization/entity.
iv. Independent CPA
Single Audit shall only be conducted by an independent CPA, not by an auditor on staff. An audit is an allowable
direct or indirect cost.
Exhibit D-1 – Page 1 of 2
31. EXHIBIT D-1 – OPTION LETTER
SAMPLE IGA OPTION LETTER
(This option has been created by the Office of the State Controller for CDOT use only)
NOTE: This option is limited to the specific contract scenarios listed below
Date:
State Fiscal Year:
Option Letter No. Option Letter CMS Routing #
Option Letter SAP #
Original Contract CMS # Original Contract SAP #
Vendor name: _________________________________________________
SUBJECT:
Option to unilaterally authorize the Local Agency to begin a phase which may include Design, Construction,
Environmental, Utilities, ROW incidentals or Miscellaneous ONLY (does not apply to Acquisition/Relocation or
Railroads) and to update encumbrance amounts(a new Exhibit C must be attached with the option letter and
shall be labeled C-1, future changes for this option shall be labeled as follows: C-2, C-3, C-4, etc.).
Option to unilaterally transfer funds from one phase to another phase (a new Exhibit C must be attached with the
option letter and shall be labeled C-1, future changes for this option shall be labeled as follows: C-2, C-3, C-4,
etc.).
Option to unilaterally do both A and B (a new Exhibit C must be attached with the option letter and shall be
labeled C-1, future changes for this option shall be labeled as follows: C-2, C-3, C-4, etc.).
REQUIRED PROVISIONS. All option letters shall contain the appropriate provisions as follows:
Option A (Insert the following language for use with the Option A):
In accordance with the terms of the original Agreement (insert CMS routing # of the original Agreement) between
the State of Colorado, Department of Transportation and (insert the Local Agency’s name here), the State hereby
exercises the option to authorize the Local Agency to begin a phase that will include (describe which phase will be
added and include all that apply – Design, Construction, Environmental, Utilities, ROW incidentals or
Miscellaneous) and to encumber previously budgeted funds for the phase based upon changes in funding availability
and authorization. The encumbrance for (Design, Construction, Environmental, Utilities, ROW incidentals or
Miscellaneous)is (insert dollars here). A new Exhibit C-1 is made part of the original Agreement and replaces
Exhibit C. (The following is a NOTE only, please delete when using this option. Future changes for this option for
Exhibit C shall be labled as follows: C-2, C-3, C-4, etc.).
Option B (Insert the following language for use with Option B):
In accordance with the terms of the original Agreement (insert CMS # of the original Agreement) between the State
of Colorado, Department of Transportation and (insert the Local Agency’s name here), the State hereby exercises
the option to transfer funds from (describe phase from which funds will be moved) to (describe phase to which funds
will be moved) based on variance in actual phase costs and original phase estimates. A new Exhibit C-1 is made part
of the original Agreement and replaces Exhibit C. (The following is a NOTE only so please delete when using this
option: future changes for this option for Exhibit C shall be labeled as follows: C-2, C-3, C-4, etc.; and no more
than 24.99% of any phase may be moved using this option letter. A transfer greater than 24.99% must be mad
Exhibit D-1 – Page 2 of 2
using an formal amendment).
Option C (Insert the following language for use with Option C):
In accordance with the terms of the original Agreement (insert CMS routing # of original Agreement) between the
State of Colorado, Department of Transportation and (insert the Local Agency’s name here), the State hereby
exercises the option to 1) release the Local Agency to begin a phase that will include (describe which phase will be
added and include all that apply – Design, Construction, Environmental, Utilities, ROW incidentals or
Miscellaneous); 2) to encumber funds for the phase based upon changes in funding availability and authorization;
and 3) to transfer funds from (describe phase from which funds will be moved) to (describe phase to which funds
will be moved) based on variance in actual phase costs and original phase estimates. A new Exhibit C-1 is made part
of the original Agreement and replaces Exhibit C. (The following is a NOTE only so please delete when using this
option: future changes for this option for Exhibit C shall be labeled as follows: C-2, C-3, C-4, etc.; and no more
than 24.99% of any phase may be moved using this option letter. A transfer greater than 24.99% must be made
using an formal amendment).
(The following language must be included on ALL options):
The total encumberance as a result of this option and all previous options and/or amendments is now (insert total
encumberance amount), as referenced in Exhibit (C-1, C-2, etc., as appropriate). The total budgeted funds to satisfy
services/goods ordered under the Agreement remains the same: (indicate total budgeted funds) as referenced in
Exhibit (C-1, C-2, etc., as appropriate) of the original Agreement.
The effective date of this option letter is upon approval of the State Controller or delegate.
APPROVALS:
State of Colorado:
John W. Hickenlooper, Governor
By: _____________________________________________ Date: __________________
Executive Director, Colorado Department of Transportation
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Agreement is not valid
until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If the Local Agency begins performing prior thereto, the State of Colorado is
not obligated to pay the Local Agency for such performance or for any goods and/or services provided
hereunder.
State Controller
Robert Jaros, CPA, MBA, JD
By: __________________________________
Date: ________________________________
Form Updated: December 19, 2012
Exhibit K-1 – Page 1 of 4
38. EXHIBIT K-1 – SUPPLEMENTAL FEDERAL PROVISIONS
State of Colorado
Supplemental Provisions for
Federally Funded Contracts, Grants, and Purchase Orders
Subject to
The Federal Funding Accountability and Transparency Act of 2006 (FFATA), As Amended
Revised as of 3-20-13
The contract, grant, or purchase order to which these Supplemental Provisions are attached has been funded, in
whole or in part, with an Award of Federal funds. In the event of a conflict between the provisions of these
Supplemental Provisions, the Special Provisions, the contract or any attachments or exhibits incorporated into and
made a part of the contract, the provisions of these Supplemental Provisions shall control.
1. Definitions. For the purposes of these Supplemental Provisions, the following terms shall have the meanings
ascribed to them below.
1.1. “Award” means an award of Federal financial assistance that a non-Federal Entity receives or
administers in the form of:
1.1.1. Grants;
1.1.2. Contracts;
1.1.3. Cooperative agreements, which do not include cooperative research and development
agreements (CRDA) pursuant to the Federal Technology Transfer Act of 1986, as amended
(15 U.S.C. 3710);
1.1.4. Loans;
1.1.5. Loan Guarantees;
1.1.6. Subsidies;
1.1.7. Insurance;
1.1.8. Food commodities;
1.1.9. Direct appropriations;
1.1.10. Assessed and voluntary contributions; and
1.1.11. Other financial assistance transactions that authorize the expenditure of Federal funds by
non-Federal Entities.
Award does not include:
1.1.12. Technical assistance, which provides services in lieu of money;
1.1.13. A transfer of title to Federally-owned property provided in lieu of money; even if the award
is called a grant;
1.1.14. Any award classified for security purposes; or
1.1.15. Any award funded in whole or in part with Recovery funds, as defined in section 1512 of
the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111-5).
1.2. “Contract” means the contract to which these Supplemental Provisions are attached and includes all
Award types in §1.1.1 through 1.1.11 above.
1.3. “Contractor” means the party or parties to a Contract funded, in whole or in part, with Federal financial
assistance, other than the Prime Recipient, and includes grantees, subgrantees, Subrecipients, and
borrowers. For purposes of Transparency Act reporting, Contractor does not include Vendors.
1.4. “Data Universal Numbering System (DUNS) Number” means the nine-digit number established and
assigned by Dun and Bradstreet, Inc. to uniquely identify a business entity. Dun and Bradstreet’s
website may be found at: http://fedgov.dnb.com/webform.
1.5. “Entity” means all of the following as defined at 2 CFR part 25, subpart C;
1.5.1. A governmental organization, which is a State, local government, or Indian Tribe;
1.5.2. A foreign public entity;
Exhibit K-1 – Page 2 of 4
1.5.3. A domestic or foreign non-profit organization;
1.5.4. A domestic or foreign for-profit organization; and
1.5.5. A Federal agency, but only a Subrecipient under an Award or Subaward to a non-Federal
entity.
1.6. “Executive” means an officer, managing partner or any other employee in a management position.
1.7. “Federal Award Identification Number (FAIN)” means an Award number assigned by a Federal
agency to a Prime Recipient.
1.8. “FFATA” means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-
282), as amended by §6202 of Public Law 110-252. FFATA, as amended, also is referred to as the
“Transparency Act.”
1.9. “Prime Recipient” means a Colorado State agency or institution of higher education that receives an
Award.
1.10. “Subaward” means a legal instrument pursuant to which a Prime Recipient of Award funds awards all
or a portion of such funds to a Subrecipient, in exchange for the Subrecipient’s support in the
performance of all or any portion of the substantive project or program for which the Award was granted.
1.11. “Subrecipient” means a non-Federal Entity (or a Federal agency under an Award or Subaward to a non-
Federal Entity) receiving Federal funds through a Prime Recipient to support the performance of the
Federal project or program for which the Federal funds were awarded. A Subrecipient is subject to the
terms and conditions of the Federal Award to the Prime Recipient, including program compliance
requirements. The term “Subrecipient” includes and may be referred to as Subgrantee.
1.12. “Subrecipient Parent DUNS Number” means the subrecipient parent organization’s 9-digit Data
Universal Numbering System (DUNS) number that appears in the subrecipient’s System for Award
Management (SAM) profile, if applicable.
1.13. “Supplemental Provisions” means these Supplemental Provisions for Federally Funded Contracts,
Grants, and Purchase Orders subject to the Federal Funding Accountability and Transparency Act of
2006, As Amended, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institution of higher education.
1.14. “System for Award Management (SAM)” means the Federal repository into which an Entity must
enter the information required under the Transparency Act, which may be found at http://www.sam.gov.
1.15. “Total Compensation” means the cash and noncash dollar value earned by an Executive during the
Prime Recipient’s or Subrecipient’s preceding fiscal year and includes the following:
1.15.1. Salary and bonus;
1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2005)
(FAS 123R), Shared Based Payments;
1.15.3. Earnings for services under non-equity incentive plans, not including group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of
Executives and are available generally to all salaried employees;
1.15.4. Change in present value of defined benefit and actuarial pension plans;
1.15.5. Above-market earnings on deferred compensation which is not tax-qualified;
1.15.6. Other compensation, if the aggregate value of all such other compensation (e.g. severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property) for the Executive exceeds $10,000.
1.16. “Transparency Act” means the Federal Funding Accountability and Transparency Act of 2006 (Public
Law 109-282), as amended by §6202 of Public Law 110-252. The Transparency Act also is referred to
as FFATA.
1.17 “Vendor” means a dealer, distributor, merchant or other seller providing property or services required for
a project or program funded by an Award. A Vendor is not a Prime Recipient or a Subrecipient and is not
Exhibit K-1 – Page 3 of 4
subject to the terms and conditions of the Federal award. Program compliance requirements do not pass
through to a Vendor.
2. Compliance. Contractor shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, including but not limited to these Supplemental Provisions. Any revisions to
such provisions or regulations shall automatically become a part of these Supplemental Provisions, without the
necessity of either party executing any further instrument. The State of Colorado may provide written
notification to Contractor of such revisions, but such notice shall not be a condition precedent to the
effectiveness of such revisions.
3. System for Award Management (SAM) and Data Universal Numbering System (DUNS) Requirements.
3.1. SAM. Contractor shall maintain the currency of its information in SAM until the Contractor submits the
final financial report required under the Award or receives final payment, whichever is later. Contractor
shall review and update SAM information at least annually after the initial registration, and more
frequently if required by changes in its information.
3.2. DUNS. Contractor shall provide its DUNS number to its Prime Recipient, and shall update Contractor’s
information in Dun & Bradstreet, Inc. at least annually after the initial registration, and more frequently if
required by changes in Contractor’s information.
4. Total Compensation. Contractor shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
4.1. The total Federal funding authorized to date under the Award is $25,000 or more; and
4.2. In the preceding fiscal year, Contractor received:
4.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the
Transparency Act; and
4.2.2. $25,000,000 or more in annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the
Transparency Act; and
4.3. The public does not have access to information about the compensation of such Executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C.
78m(a), 78o(d) or § 6104 of the Internal Revenue Code of 1986.
5. Reporting. Contractor shall report data elements to SAM and to the Prime Recipient as required in §7 below if
Contractor is a Subrecipient for the Award pursuant to the Transparency Act. No direct payment shall be made
to Contractor for providing any reports required under these Supplemental Provisions and the cost of producing
such reports shall be included in the Contract price. The reporting requirements in §7 below are based on
guidance from the US Office of Management and Budget (OMB), and as such are subject to change at any time
by OMB. Any such changes shall be automatically incorporated into this Contract and shall become part of
Contractor’s obligations under this Contract, as provided in §2 above. The Colorado Office of the State
Controller will provide summaries of revised OMB reporting requirements at
http://www.colorado.gov/dpa/dfp/sco/FFATA.htm.
6. Effective Date and Dollar Threshold for Reporting. The effective date of these Supplemental Provisions
apply to new Awards as of October 1, 2010. Reporting requirements in §7 below apply to new Awards as of
October 1, 2010, if the initial award is $25,000 or more. If the initial Award is below $25,000 but subsequent
Award modifications result in a total Award of $25,000 or more, the Award is subject to the reporting
requirements as of the date the Award exceeds $25,000. If the initial Award is $25,000 or more, but funding is
subsequently de-obligated such that the total award amount falls below $25,000, the Award shall continue to be
subject to the reporting requirements.
7. Subrecipient Reporting Requirements. If Contractor is a Subrecipient, Contractor shall report as set forth
below.
Exhibit K-1 – Page 4 of 4
7.1 ToSAM. A Subrecipient shall register in SAM and report the following data elements in SAM for each
Federal Award Identification Number no later than the end of the month following the month in which
the Subaward was made:
7.1.1 Subrecipient DUNS Number;
7.1.2 Subrecipient DUNS Number + 4 if more than one electronic funds transfer (EFT) account;
7.1.3 Subrecipient Parent DUNS Number;
7.1.4 Subrecipient’s address, including: Street Address, City, State, Country, Zip + 4, and
Congressional District;
7.1.5 Subrecipient’s top 5 most highly compensated Executives if the criteria in §4 above are
met; and
7.1.6 Subrecipient’s Total Compensation of top 5 most highly compensated Executives if criteria
in §4 above met.
7.2 To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective date of the
Contract, the following data elements:
7.2.1 Subrecipient’s DUNS Number as registered in SAM.
7.2.2 Primary Place of Performance Information, including: Street Address, City, State, Country,
Zip code + 4, and Congressional District.
8. Exemptions.
8.1. These Supplemental Provisions do not apply to an individual who receives an Award as a natural person,
unrelated to any business or non-profit organization he or she may own or operate in his or her name.
8.2 A Contractor with gross income from all sources of less than $300,000 in the previous tax year is exempt
from the requirements to report Subawards and the Total Compensation of its most highly compensated
Executives.
8.3 Effective October 1, 2010, “Award” currently means a grant, cooperative agreement, or other
arrangement as defined in Section 1.1 of these Special Provisions. On future dates “Award” may include
other items to be specified by OMB in policy memoranda available at the OMB Web site; Award also
will include other types of Awards subject to the Transparency Act.
8.4 There are no Transparency Act reporting requirements for Vendors.
Event of Default. Failure to comply with these Supplemental Provisions shall constitute an event of default under
the Contract and the State of Colorado may terminate the Contract upon 30 days prior written notice if the default
remains uncured five calendar days following the termination of the 30 day notice period. This remedy will be in
addition to any other remedy available to the State of Colorado under the Contract, at law or in equity.
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth, Town Engineer
Date: October 7, 2015
Agenda Topic: Extension of Intergovernmental Agreement between the County of Eagle, State of
Colorado and the Town of Avon Regarding the Avon Station ECO Transit Shelter.
____________________________________________________________________________________
BACKGROUND: This is an extension from 2015 to 2016 of an Intergovernmental Agreement for ECO
Transit to replace its existing transit shelter with a new shelter that will better accommodate riders. The
project has been delayed one year because of capital funding constraints. The existing shelter is 6 FT x
10 FT, constructed with a black metal frame with Plexiglas, and was installed when Avon Station was
completed in 2007. The new shelter will measure 7FT x 14FT and be a custom built structure designed
by a local architect to meet the higher design standards of the existing Town of Avon shelter and the
new Wyndham development. The shelter design has been approved by the Planning and Zoning
Commission and is highlighted with a simple shed roof form, metal roofing, corrugated metal siding,
textured colored concrete, wood siding and metal support beams.
The shelter will be located within Town of Avon right-of-way adjacent to the ECO Transit bus stops at
the northwest corner of Avon Station near Lettuce Shed Lane. The Intergovernmental Agreement
(Exhibit A) defines the terms for shelter construction and operation. Generally, ECO Transit will be
responsible for the shelter design, construction, and maintenance. ECO Transit submitted a Minor
Design and Development Plan application to the Town that was approved by the Planning and Zoning
Commission at the March 4, 2014 meeting. The Town of Avon will provide the land for the shelter and
manage the construction. The Town will be responsible for providing electricity for the shelter lights
and signage, and the maintenance of the areas around the shelter including trash clean-up, and snow
removal. The terms of the agreement is 25-years and the Town will be required to reimburse ECO
Transit for the cost of the shelter if removal is required during the term.
RECCOMMENDATION: Staff recommends approval of an Intergovernmental Agreement between the
County of Eagle, State of Colorado and the Town of Avon Regarding the Avon Station ECO Transit
Shelter. Approval of this Intergovernmental Agreement requires concurrent vote of four (4) Council
members per Avon Charter 5.5(b).
EXHIBITS
A - Intergovernmental Agreement between the County of Eagle, State of Colorado and the Town of Avon
Regarding the Avon Station ECO Transit Shelter
1
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND THE TOWN OF AVON
REGARDING THE AVON STATION ECO TRANSIT SHELTER
THIS AGREEMENT, made and entered into this _______ day of _________________,
2015, by and between the Board of County Commissioners of the County of
Eagle, State of Colorado, a body corporate and politic (hereinafter referred to
as the “County”) and the Town of Avon, a Colorado home rule municipal
corporation (hereinafter referred to as the “Town”). The County and Town shall
collectively be referred to as the “Parties”.
RECITALS:
WHEREAS, Resolution No. 96-22 created the Eagle County Transportation
Authority and provided for its duties and powers, among which are to provide
recommendations to the County with respect to expenditure of funds serving the
County’s mass transportation system; and
WHEREAS, the County is currently planning to undertake the design of a new bus
shelter (the “Bus Shelter”) to replace the existing ECO Transit bus shelter facility
located at Avon Station (the “Project”) and the Town has agreed to participate
by entering into contracts for construction of the Project; and
WHEREAS, on December 17, 2013, the Town approved a public improvement
project to Lettuce Shed Lane and the Pedestrian Mall (the “Mall Project”); and
WHEREAS, the County and Town agree that coordination of the Project and Mall
Project will result in cost savings and construction benefits; and
WHEREAS, the County and Town have determined that the existing bus shelter
shall be demolished and the new Bus Shelter shall be located at Avon Station to
accommodate the Mall Project and will serve the citizens of Eagle County, as
well as the residents of the Town; and
WHEREAS, the Parties entered an Intergovernmental Agreement regarding the
Project on March 25, 2014 (the “Original IGA”) whose term expired on December
31, 2014; and
WHEREAS, the Parties now desire to enter into a new Intergovernmental
Agreement setting forth the same terms and conditions as the Original IGA; and
WHEREAS, this Agreement is authorized by C.R.S. § 29-1-201, et. seq., and Article
XIV, Section 18 of the Colorado Constitution.
AGREEMENT:
NOW THEREFORE, in consideration of the mutual promises, covenants and
2
conditions contained herein, the Parties hereto agree as follows:
1. SCOPE/DESCRIPTION OF THE PROJECT
A. The County has designed the new Bus Shelter for Avon Station as
generally depicted in Exhibit A which is attached hereto and
incorporated herein by reference. The Project requires the demolition
of the existing bus shelter at Avon Station and design and construction
of the new Bus Shelter for Avon Station. The Project is located on land
owned by the Town.
B. The Bus Shelter will be built in the alignment and to the standards set
forth by the Town and agreed upon by the County and shall be
located, as set forth in Exhibit A. In the event the Town desires to
deviate from the alignment or approved standards, it shall first obtain
written approval for such modification from County.
C. The Parties agree that this Project requires coordination and effort
between and by the Parties and that it is impossible to anticipate
every issue that might arise in the course of planning, management,
design and construction of the Project. In light of the foregoing, each
party agrees to work with the other in the spirit of good faith and fair
dealing.
2. PROJECT FUNDING.
A. Town and County have approved, budgeted and committed to
funding the Project as follows:
i. County shall be responsible for costs associated with the
design and construction of the new Bus Shelter as depicted
in Exhibit A which shall include and be subject to the
following:
(a) Construction of the new Bus Shelter structure;
(b) Utilities associated with the construction and
installation of the Bus Shelter, with the exception of the electrical
stub-out as discussed in section 2.A.ii(b), below ;
(c) Concrete pads for securing the Bus Shelter to the
ground; and
(d) Demolition and replacement of concrete and
pavers related to the installation of the new Bus Shelter.
(e) County’s obligation as set forth herein shall not
exceed $100,000 without the prior written consent and agreement
of County.
3
ii. The Town shall be responsible for costs associated with:
(a) Removal of the existing bus shelter;
(b) Removal of the existing light fixture, at the new Bus
Shelter location, including its base and other related
improvements and provide an electrical stub-out
acceptable to the County for the purpose of
connecting to the Bus Shelter;
(c) The cost of electrical service for lighting and signage
of the new Bus Shelter; and
(d) The Town also agrees to repair and replace any
concrete and pavers that may be damaged as a
result of the work discussed in paragraph 2.A.ii (a)
through (d).
iii. The Town agrees to waive all design review fees associated
with the Project and the County will apply for and obtain
design approval of the Project.
iv. The Town agrees to waive any building permit or other fees
associated with the Project and will apply for and receive a
building permit for the Project.
v. The Town agrees to enter into all contracts necessary for the
construction of the Project and will provide all construction
management services at no cost to the County.
vi. The Parties agree that the amount set forth in paragraph
2.A. i. (a) through (e) is expected to be sufficient to
complete the Project and obligations set forth in that
paragraph. If, after the Project is bid and before
construction begins, the Parties determine that the funds
identified are not sufficient, then the Parties shall work
together to identify whether there are any cost savings that
can be applied. If no cost savings are available, then the
Parties shall mutually agree upon how to address such cost
overruns or alternatively, either party may elect to terminate
this Agreement.
vii. If, during construction of the Project, the Parties determine
that the funds identified in this agreement are not sufficient,
then the Parties shall work together to identify whether there
are any cost savings that can be applied. If no cost savings
are available, then the Parties shall mutually agree upon
how to address such cost overruns. In no event shall
County’s obligations be increased without its prior written
4
approval.
viii. Notwithstanding anything to the contrary contained in this
Agreement, no charges shall be made to either party nor
shall any payment be made in excess of the amount for any
work done in respect of any period after December 31 of
any year without the written approval in accordance with a
budget adopted by the Board of County Commissioners or
Avon Town Council in compliance with the provisions of
Article 25, Title 30 of the Colorado Revised Statutes, Local
Government Budget Law (C.R.S. 29-1-101 et. seq. and Tabor
Amendment (Colorado Constitution, Article X, Sec. 20).
ix. In consideration for the monetary payment from the County
as set forth in paragraph 2.A.i., the Town shall utilize and
spend those funds solely for those portions of the Project
identified in paragraph 2.A.i.
x. Upon completion of the Project, the Town will submit one
complete and final invoice based on funds actually
expended by it to the Director of the Eagle County Regional
Transportation Authority, P.O. Box 1070, Gypsum, Colorado
81637. Payment will be made according to the County's
regular bill paying procedure.
xi. All funds received under this Agreement shall be expended
solely for the purpose stated herein, and any such funds not
so expended, including funds lost or diverted to other
purposes, will be returned to the County.
xii. The Town shall maintain adequate records for reporting to
the County. The Town shall maintain all records pertaining to
this Agreement for a minimum of three (3) years and may be
subjected to an audit by federal, state, or county auditors or
their designees as requested. If misuse of funds is discovered
by an auditor, the Town shall return said misused funds to the
County.
xiii. The Town authorizes the County to perform audits and to
make inspections during normal business hours at the
convenience of the Town, with forty-eight (48) hours written
notice, for the purpose of evaluating performance under this
Agreement.
3. PROJECT TEAM AND REPRESENTATIVES.
A. The Parties agree that the Town of Avon Engineering staff and
County ECO Transit Department staff shall serve as the project
5
team. Justin Hildreth shall serve as the Project Representative for
the Town and Jared Barnes shall serve as the Project
Representative for the County.
4. CONSTRUCTION AND CONSTRUCTION MANAGEMENT.
A. The Town will enter into construction contracts through a public
solicitation process and will seek an itemized statement of costs for
each element of the Project as set forth in paragraphs 2.A.i. and
2.A.ii above.
B. The County will be named a third party beneficiary with respect to
any work in connection with the Bus Shelter and the County shall
have the right, but not the obligation, to enforce the warranty or
other contract provisions for work affecting the new Bus Shelter
structure to be owned by the County.
C. The Town will manage and administer the contracts with assistance
from the County, if requested and available.
D. The Parties agree to waive any claims against each other
associated with the selection, preparation and administration of
the construction contract. The Parties agree to waive and hold
harmless each other from any defects or deficiencies in the design
or construction of the Project. Neither party is waiving any claims
that might arise against the designer or contractor.
5. PROJECT OWNERSHIP AND MANAGEMENT UPON COMPLETION.
A. The Town is the fee simple owner of the land upon which the new
Bus Shelter will be located. The County will be the owner of the Bus
Shelter structure upon completion of construction. Thus, the Town
hereby grants to the County a license for a term of 25 years, from
the date of execution of this agreement, for the location,
operation, construction, maintenance and repair of and access to
and from the Bus Shelter. Following completion of construction,
County shall be responsible for all upkeep and maintenance
associated with the Bus Shelter structure. The license granted
herein may be modified, extended or earlier terminated upon
mutual agreement of the Parties in writing. If the Town desires to
revoke the license prior to the termination of the license term and
recover the property, then the Town shall reimburse the County for
the then current value of the structure which shall be mutually
agreed to by the Parties. This paragraph shall survive termination of
this Agreement.
B. The Town shall be responsible for all upkeep and maintenance of
the areas immediately surrounding the Bus Shelter, including, but
6
not limited to trash cleanup and snow removal. The electricity for
the lights and electronic bus signage in the bus shelter will be
provided by and paid for by the Town. This paragraph shall survive
termination of this Agreement.
C. Town will own, manage and maintain the location of the old bus
shelter and the land upon which the new Bus Shelter is located.
This paragraph shall survive termination of this Agreement.
6. INSURANCE AND GOVERNMENTAL IMMUNITY.
A. The County and Town shall each provide their own public liability,
property damage and errors and omissions coverage as each
party may deem adequate and necessary for any potential liability
arising from this Agreement. This paragraph shall survive
termination of this Agreement.
B. Nothing in this Agreement shall be construed to waive, limit, or
otherwise modify any governmental immunity that may be
available by law to either party, its officials, employees,
contractors’ or agents, or any other person acting on behalf of
either party and, in particular, governmental immunity afforded or
available pursuant to the Colorado Governmental Immunity Act,
Title 24, Article 10, Part 1 of the Colorado Revised Statutes. This
paragraph shall survive termination of this Agreement.
7. PERIOD OF AGREEMENT
A. The term of this Agreement shall commence on the date said
Agreement is executed by both Parties and shall terminate on
December 31, 2016, unless the Agreement is extended by both
Parties prior to the end date stated herein. Notwithstanding the
foregoing, paragraphs 5 and 6 shall survive termination of this
Agreement.
8. NOTICE
Any notice provided for herein shall be given in writing by registered or
certified mail, return receipt requested, which shall be addressed as
follows:
THE COUNTY:
Eagle County
Eagle County Regional Transportation Authority
Attn: Jared Barnes
P.O. Box 1070
Gypsum, Colorado 81637
7
THE TOWN:
Town of Avon
Town Manager
Attn: Virginia Egger
P.O. Box 975
Avon, Colorado 81620
9. ASSIGNMENT
A. This Agreement shall be binding upon and inure to the benefit of
the Town and the County and their respective heirs, legal
representatives, executors, administrators, successors and assigns;
provided, however, that neither party may assign nor delegate any
of its rights or obligations hereunder without first obtaining the
written consent of the other party.
B. While the Parties anticipate and agree that the Town will hire a
contractor to perform the work necessary to complete the Project,
the Town shall not otherwise assign any rights or delegate any
duties under the Agreement to a third party without the written
consent of the County, which shall determine the acceptability of
the third party to the County. Any effort to effect such an
assignment without the written consent of the County will terminate
the Agreement immediately at the option of the County.
7. MISCELLANEOUS
A. The Parties of this Agreement intend that the relationship of the
Town to the County is that of cooperating governmental entities
pursuant to C.R.S. § 29-1-201, et. seq., and Article XIV, Section 18 of
the Colorado Constitution. No officer, agent, employee or
volunteer of, or contractor for the Town shall be deemed to be an
agent, employee or volunteer of or contractor for the County.
Likewise, no officer, agent, employee or volunteer of the County
shall be deemed to be an agent, employee or volunteer for the
Town.
B. The validity or unenforceability of any particular provision of this
Agreement shall not affect the other provisions hereof, and this
Agreement shall be construed as if such invalid or unenforceable
provisions were omitted.
C. Each party shall comply with all applicable laws, resolutions, and
codes of the State of Colorado, County of Eagle, Town of Avon
and all federal laws barring discrimination.
D. No person shall have any personal financial interest, direct or
8
indirect, in this Agreement.
E. The law of the State of Colorado shall be applied in the
interpretation, execution and enforcement of this Agreement.
Venue for any action arising out of any dispute pertaining to this
Agreement shall be exclusive in Eagle County, Colorado.
F. This Agreement represents the full and complete understanding of
the Parties, and supersedes any prior agreements, discussions,
negotiations, representations or understandings of Parties with
respect to the subject matter contained herein.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day
and year first above written. The Parties hereto have signed this Agreement in
quadruplicate. One counterpart each has been delivered to the County and
the Town.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
ATTEST:
____________________________ By: ______________________________
Clerk to the Board of Kathy Chandler-Henry,
County Commissioners Chairman
TOWN OF AVON
ATTEST:
By: ___________________________ By: _________________________________
Debbie Hoppe, Town Clerk Jennie Fancher, Mayor
9
Exhibit A
Legend:
Current Shelter Location
Proposed Shelter
Location
Proposed License Area
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia Egger, Town Manager
Date: October 13, 2015
Agenda Topic: Approval of $5,000 Donation to the Eagle Valley Land Trust for Staff Time Spent on 2014
West Avon Preserve Trails Development
SUMMARY:
On September 28, 2015, the Town received a letter from Jim Daus, Executive Director of the Eagle Valley
Land Trust (EVLT), requesting a one-time contribution of $5,000 from the Town in recognition of the time
the Land Trust spent on the development of the West Avon Preserve trail system. I can attest that the
EVLT worked in concert with the Town, and trails’ community to find good solutions during the trail
development and construction period.
STAFF RECOMMENDATION:
I recommend approval of the $5,000 request from the EVLT, to be appropriated from the “Contingency” line-
item within the 2015 General Fund.
RECOMMENDED MOTION:
I move approval of a $5,000 contribution to the Eagle Valley Land Trust for work completed in 2014 on the West
Avon Preserve Trails, with funding coming from the 2015 General Fund, Contingency line item.
ATTACHMENTS:
WAP Trails Donation Request 2015/09/28
Dear Town of Avon Council Members,
Eagle Valley Land Trust (EVLT) greatly appreciates its collaborative and positive working relationship with the
town. Hard work by both parties achieved the West Avon Preserve trail system in less than one year - a truly
wonderful accomplishment. Our collaboration on the West Avon Preserve trail system produced an amazing and beloved natural and recreational resource for our Valley but required many more hours of Eagle Valley Land Trust staff time than was budgeted. Due to the large amount of time and resources this extraordinary effort required, the Trust is requesting a one-time contribution of $5,000 from the Town of Avon in recognition of the time the Trust spent on the effort.
EVLT holds a stewardship endowment for each of its conservation easements including the West Avon
Preserve. This endowment funds staff time for monitoring the properties, making administrative filings, dealing
with occasional issues, and handling annual landowner correspondence. On the West Avon Preserve, EVLT's
endowment allows for approximately 11 hours of staff time per year. The recent requests for EVLT's input on
the placement of benches on the property and feedback/input on the GoPro Enduro are included in that annual
allocation of hours. Other future requests of a fairly occasional and straight-forward nature would also typically
be covered by the endowment. However, in 2014, as a result of the large trail undertaking, EVLT estimates its staff time was in excess of 80 hours. EVLT could not have spent less time on this project. The town's grant of the conservation easement to EVLT was required by the Forest Service as a condition of the transfer of the land to the town. The conservation easement requires the protection of the conservation values (scenery, wildlife habitat, vegetation, public recreation) of the property by EVLT in perpetuity. While the CE allows public recreation, it requires the review and approval of EVLT in the creation of trails and the mitigation of impacts by the trails to the other
conservation values of the property. There were many meetings, much preparation and follow up, and
additional meetings as the plan evolved. EVLT needed to show diligence as the reviewer of the proposals and
changes. EVLT’s active involvement and diligence was further necessitated because there were vocal
opponents to the proposed trails.
As a result of this ultimately very successful collaboration by EVLT and the Town (and other members of the public), EVLT was not able to spend time raising funds for its operations and did not pursue other conservation work in the valley as vigorously as it would have liked. For example, EVLT made less progress in contacting landowners to encourage them to conserve their land. In addition, we delayed and simply could not fully perform some of our typical fundraising activities such as our summer outreach mailing. The extent of the trails requested necessitated an extraordinary amount of EVLT's resources, both in legal fees (which have already been reimbursed by the town) as well as staff time. This request is not a grant request.
EVLT has applied on occasion to the town for grant funding, but has not been successful as far as our records
show (back to 2002).
I appreciate your attention to this matter. Please contact me with any questions.
Sincerely, Jim
TOWN OF AVON, COLORADO
AVON MEETINGS MINUTES FOR TUESDAY, SEPTEMBER 22, 2015
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
Page 1
REGULAR MEETING BEGINS AT 5:05 PM
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:07 p.m. A roll call was taken and Council members present
Sarah Smith Hymes, Megan Burch, Jake Wolf, Scott Prince, and Matt Gennett. Buz Reynolds was absent.
Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Director of Parks and Recreation
John Curutchet, Executive Assistant to the Town Manager Preston Neill and Deputy Town Clerk Richelle
Elyse Curran, as well as members from the public.
Councilor Gennett arrived at 5:08 p.m.
2. APPROVAL OF AGENDA
Mayor Fancher adopted the following Executive Session to the Agenda, and Mayor Pro Tem Wolf
moved to approve the Executive Session item; and Councilor Burch seconded the motion and it passed
unanimously by those present.
Discussion of the purchase and acquisition of real property interest, Pursuant to C.R.S. §24-6-402(2)(a) ;
and the conference with the Town Attorney for the purpose of receiving legal advice, pursuant to C.R.S.
§24-6-402(2)(b); related to such real property discussion and for the purpose of determining positions
relative to matters that may be subject to negotiations, developing strategy for negotiations, and or
instructing negotiators, pursuant C.R.S. §24-6-402(2)(e) related to such real property discussion all
concerning work force housing.
3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
No public comments were made.
4. RECOGNITION OF COMMUNITY MEMBERS FOR SUPPORT OF NATIONAL NIGHT OUT
Police Chief Robert Ticer recognized the following businesses and community members for their support
and/ or significant giving over the last nine years:
Magic Fun Castles, Aspens Mobile Home Village, Walmart, Dominos, Always Mountain Time Radio, and Vail
Valley Medical Center.
5. WORK SESSION
5.1. PRESENTATION AND REVIEW OF COMMUNITY GRANT REQUESTS
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
5.2. PRESENTATION AND REVIEW OF 2015 TOWN OF AVON COMMUNITY SURVEY DRAFT REPORT
(BRAIN SANDEROFF, RPI)
6. ACTION ITEMS
6.1. REVIEW AND ACTION ON A FUNDING REQUEST FOR NIGHT BAZAAR AVON ON THE PEDESTRIAN MALL FOR SIX (6)
WEEKEND EVENINGS FROM DECEMBER 4-5, 11-12 AND 18-19 (JOSH SAMPSON & JENNIFER BRAZIL)
Mayor Pro Tem Wolf moved to continue the funding request for NIGHT BAZAAR AVON until
October 13, 2015 Town Council meeting; Councilor Burch seconded the motion and it passed
unanimously by those present. Councilor Reynolds was absent.
TOWN OF AVON, COLORADO
AVON MEETINGS MINUTES FOR TUESDAY, SEPTEMBER 22, 2015
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
Page 2
6.2. CONSENT AGENDA
6.2.1. RESOLUTION 15-18, SERIES OF 2015, RESOLUTION A RESOLUTION INCREASING AN ADMISSION TICKET
FEE ON TICKETS FOR EVENTS HELD ON TOWN PROPERTY AND AMENDING THE USE OF FEES COLLECTED
FOR CERTAIN IMPROVEMENTS AND USES TO INCLUDE THE ADDITION OF PAVILION MAINTENANCE AND
RESTATING ALL SECTIONS OF ADOPTED RESOLUTION 13-26, SERIES 2013, TO ENSURE FULL
COMPLIANCE IN THE ADMINISTRATION, COLLECTION AND USE OF THE ADMISSION TICKET FEE
(TOWN MANAGER VIRGINIA EGGER)
Mayor Fancher moved to approve Resolution 15-18, series of 2015; Councilor Gennett seconded the
motion and it passed 5 to 1. Mayor Pro Tem Wolf voted no. Councilor Reynolds was absent.
6.2.2. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 9, 2015 STUDY SESSION
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Councilor Burch moved to approve the Minutes from September 9, 2015; Mayor Pro Tem Wolf seconded
the motion and it passed unanimously by those present. Councilor Reynolds was absent.
6.2.3. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 9, 2015 MEETING (TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the Minutes from September 9, 2015; Mayor Pro Tem Wolf seconded
the motion and it passed unanimously by those present. Councilor Reynolds was absent.
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
7.1. COLORADO MUNICIPAL LEAGUE UPDATE (MAYOR PRO TEM JAKE WOLF)
7.2. PUBLIC ACCESS CHANNEL 5 UPDATE (MAYOR PRO TEM JAKE WOLF)
8. MAYOR & COUNCIL COMMENTS
9. WRITTEN REPORTS
9.1. MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
10. EXECUTIVE SESSION, IF NEEDED (THIS SESSION IS NOT OPEN TO THE PUBLIC)
Discussion of the purchase and acquisition of real property interest, Pursuant to C.R.S. §24-6-402(2)(a) ;
and the conference with the Town Attorney for the purpose of receiving legal advice, pursuant to C.R.S.
§24-6-402(2)(b); related to such real property discussion and for the purpose of determining positions
relative to matters that may be subject to negotiations, developing strategy for negotiations, and or
instructing negotiators, pursuant C.R.S. §24-6-402(2)(e) related to such real property discussion all
concerning work force housing.
The time was 10:21 p.m.
Council reconvened into regular session at 10:37 p.m.
Councilor Gennett made a motion to end the Executive Session; Mayor Pro Tem Wolf seconded the motion
and it passed unanimously by those present.
TOWN OF AVON, COLORADO
AVON MEETINGS MINUTES FOR TUESDAY, SEPTEMBER 22, 2015
AVON TOWN HALL, ONE LAKE STREET
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
Page 3
11. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:37 p.m.
RESPECTFULLY SUBMITTED:
____________________________________
Richelle Elyse Curran, Deputy Town Clerk
APPROVED:
Jennie Fancher ______________________________________
Jake Wolf ______________________________________
Matt Gennett ______________________________________
Megan Burch ______________________________________
Albert “Buz” Reynolds ______________________________________
Scott Prince ______________________________________
Sarah Smith Hymes ______________________________________
Heil Law & Planning, LLC Office: 303.975.6120
3445 S. Clermont St. Fax: 720.836.3337
Denver, CO 80222 E-Mail: eric@heillaw.com e-mail: ericheillaw@yahoo.com
H EIL L AW
TO: Honorable Mayor Fancher and Avon Town Council members
CC: Avon Planning Commission, Matt Pielsticker, Senior Planner
FROM: Eric J. Heil, Town Attorney
RE: Planning Commission Members – Employment Relationship
DATE: October 9, 2015
SUMMARY: This memorandum notifies Council that two Planning Commissioners have an
employment relationship and provides an opinion that such relationship is not a violation of the Town
Code of Ethics. Commissioner Chris Lubbers recently took a position with ECO Transit which is a
supervisor position in relationship to Commissioner Jared Barnes, who also is an employee with ECO
Transit.
ETHICS CONSIDERATION: The Avon Town Code of Ethics defines a Town officer to include anyone
holding a position by appointment in service of the Town, which includes Planning Commission
members. The Avon Municipal Code (“AMC”) Sec. 2.30.060 lists specific actions which constitute a
conflict of interest. There is no explicit restriction against two Planning Commission members having
an employment relationship. Conflicts of interest are focused on the receipt of a financial benefit in
return for an official action. An employment relationship in itself would only create a conflict of interest
if the appointed official in a supervisor position attempted to use the status of the subordinate’s
employment to influence the official act of the subordinate. The Town Code of Ethics also specifies
that it is a conflict of interest to perform an official act that gives rise to the appearance of impropriety.
AMC Sec. 2.30.090 states that a Planning Commission member may raise the question of a conflict of
interest and the Planning Commission as a body then determines if a conflict of interest exists.
Although Commissioners Barnes and Lubbers have disclosed the employment relationship there has
been no question raised by any Planning Commission members to ask the Planning Commission as a
body to consider whether this employment relationship constitutes a conflict of interest. It is my opinion
that this employment relationship in itself does not constitute a conflict of interest under the Town Code
of Ethics. Such a general finding does not restrict the Planning Commission from considering whether
a conflict of interest exists with regard to a particular action or matter in the future.
OTHER CONSIDERATIONS: Planning Commission members Barnes and Lubbers are reminded that
restrictions on ex parte communications apply and that they are advised to refrain from discussing any
pending development applications while in their work setting. Finally, any planning matters that involve
ECO Transit will necessarily require both Commissioners Barnes and Lubbers to disclose a conflict of
interest and not participate in any discussion or action on such matter.
Thank you, Eric
M EMORANDUM & PLANNING, LLC