TC Council Packet 08-25-2015 TOWN OF AVON, COLORADO
TOWN OF AVON MEETINGS FOR TUESDAY, AUGUST 25, 2015
TOWN COUNCIL RETREAT – 2:00 PM – AVON LIBRARY MEETING ROOM
REGULAR MEETING BEGINS AT 5:45 PM
AVON TOWN HALL, ONE LAKE STREET
PRESIDING OFFICERS
MAYOR J ENNIE FANCHER
MAYOR PRO TEM J AKE WOLF
COUNCILORS
MEGAN BURCH, MATT GENNETT, SCOTT PRINCE, ALBERT “ BUZ ” REYNOLDS, SARAH SMITH HYMES
COUNCIL RETREAT – 2:00 PM – AVON LIBRARY MEETING ROOM
1.CALL TO ORDER & ROLL CALL
2.APPROVAL OF AGENDA
3.REVIEW & DEVELOPMENT OF 2016-2017 STRATEGIC PLAN
4.ADJ OURNMENT
REGULAR MEETING BEGINS AT 5:45 PM
1.CALL TO ORDER & ROLL CALL
2.APPROVAL OF AGENDA
3.PUBLIC COMMENT –COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
4.ACTION ITEMS
4.1.REVIEW AND ACTION ON THE REQUEST BY THE VAIL VALLEY FOUNDATION (VVF) TO HOLD THE GOPRO MOUNTAIN
GAMES “FLAT WATER SUP RACE” ON NOTTINGHAM LAKE AND THE “MTNENDURO” RACE AT THE WEST AVON
PRESERVE MULTI-USE TRAILS, ON JUNE 10, 2016, WITH THE USE OF NOTTINGHAM PARK AND THE PAVILION AS
ADDITIONAL VENUE FOR THE RACES (VAIL VALLEY FOUNDATION - MIKE IMHOF)
4.2.RESOLUTION NO. 15-15, SERIES OF 2015, A RESOLUTION REFERRING A BALLOT QUESTION TO AUTHORIZ E THE
SALE OF TOWN PROPERTY (TOWN ATTORNEY ERIC HEIL)
4.3.REVIEW AND ACCEPTANCE OF TOWN HALL SPACE NEEDS ANALYSIS AND FACILITY ASSESSMENT REPORT
(TOWN ENGINEER JUSTIN HILDRETH)
4.4.PUBLIC HEARING SECOND R EADING OF O RDINANCE NO. 15-08 SETTING ADMINISTRATIVE DEPARTMENTS
(TOWN MANAGER VIRGINIA EGGER)
4.5.ACTION ON THE MINUTES FROM JULY 28,2015 MEETING
(EX ECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
5.COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6.MAYOR & COUNCIL COMMENTS
7.WRITTEN REPORTS
7.1.MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
8.EX ECUTIVE SESSION, IF CALLED (THIS SESSION IS NOT OPEN TO THE PUBLIC)
9.ADJ OURNMENT
_____________________________________________________________________________________
MEETING AGENDAS & PACKETS: HTTP://WWW.AVON.ORG AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & LIBRARY.
Page 1
STAFF REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia Egger, Town Manager
Matt Pielsticker, Planning Manager
Danita Dempsey, Director of Festivals and Special Events
Date: August 25, 2015
Agenda Topic: Review and Action on the Request by the Vail Valley Foundation (VVF) to hold the GoPro
Mountain Games “Flat Water SUP Race” on Nottingham Lake and the “mtnENDURO” Race at
the West Avon Preserve Multi-Use Trails, on June 10, 2016, with the use of Nottingham Park and
the Pavilion as additional Venue for the Races
VAIL VALLEY FOUNDATION REQUEST
The Vail Valley Foundation (VVF) is requesting approval to expand the GoPro Mountain Games into Avon by
producing on June 10, 2016 two new races:
1. A “mtnENDURO Bike Race”, with a start from Nottingham Park to a race course at the West Avon
Preserve multi-use trails. Riders will return to Nottingham Park for the awards ceremony. The
event will include a closed pre-race practice session at the Preserve on the afternoon of June 9th,
followed by the race the morning of June 10th. The start of the event will be in Nottingham Park
with racers returning the park for awards. The GoPro Mountain Games “mtnENDURO” Race Event
• Maximum number of participants: 250 (capped via registration)
• Expected number of participants: 100-200
The full Event Description is provided in Attachment 1, including but not limited to race course and
spectator management.
2. A “Flat Water SUP Race” on Nottingham Lake. The Event Description is provided in Attachment 2.
• Maximum number of participants: 250 (capped via registration)
• Expected number of participants: 100-200
• Expected number of spectators: Nottingham park: 300-500
VVF is also requesting use of the Town’s Performance Pavilion and Nottingham Park for the same dates to
host an expo and activities related to the bike and SUP races. These uses are described in each of the Event
Description attachments.
Attachment 3 provides VVF’s Funding Support Request, which includes the benefits to the Avon community.
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 1 OF 10
RECOMMENDATIONS
Eagle Valley Land Trust Approval - The EVLT has provided its approval of the mtnEnduro Bike Race as
submitted, with certain conditions. Please see page 6 below.
Avon Recreational Trails Advisory Group Recommendation – Please see page 6 below. The ARTAG has
recommended approval of the mtnEnduro Bike Race with a strongly preferred alternative to build one or
two new trails this fall outside of the West Avon Preserve to accommodate the race format. ARTAG does
support VVF’s request as submitted to use selected West Avon Preserve Trails if the new trails cannot be
constructed in time for a 2016 start. Town staff, with this report, has provided a recommended public
process and schedule to accomplish new trail building, which concludes new trails cannot be built this
fall/next spring to accommodate the race outside of the West Avon Preserve.
Letters from the Public
Emails received in regards to this agenda item are included at the end of the report. Should additional
emails be received, these will be provided to you at the Council desk on Tuesday, as well as by email prior to
the meeting.
STAFF RECOMMENDATION
With the full maintenance of the West Avon Preserve trails completed and the gained knowledge that the
trails are sustainably built plus the established high daily usage of mountain bike ridership, hiking and
running activity, the requested half-day GoPro Mountain Games mtnENDURO Race, and closed practice
session, on courses in the West Avon Preserve, with a participation not to exceed 250 riders is supported
and recommended for approval.
In addition, the use of the Performance Pavilion, Nottingham Lake and the non-exclusive use of the Harry
A. Nottingham Park upper (soccer) field for a Flat Water SUP Race is supported and recommended for
approval as requested.
If Council concurs, the filing of a Special Event Permit will be required, which will include all production
requirements for security, safety, liquor license, parking, traffic management, in-kind agreements, etc.
covered. The Special Event Permit is negotiated and approved by the Town Manager or designee.
The strongest reason to support the VVF request is the value of a signature event in Avon aligned with the
GoPro Mountain Games. This nationally recognized event will add to the Town’s economy, image and
special event offerings. An approval recommendation should include the following conditions:
1.1 Require indemnification and liability insurance ($2M) listing EVLT and TOA officers, elected officials
and employees as additional insureds.
1.2 Pre- and post- race assessments are conducted to verify the condition of the trails and surrounding
vegetation and soils. A qualified third party ecologist should be retained by VVF to assist the Town’s
representatives, if needed.
1.3 Close Beaver Creek Point to all traffic except as needed for staging production and rider access. VVF
will meet with the Beaver Creek Point neighborhood to discuss and address to the greatest extent
possible negative impacts to the Beaver Creek Point staging area, including traffic and noise
management.
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 2 OF 10
1.4 The mtnENDURO/Flatwater SUP be marketed and produced in a manner to attract spectators to
Nottingham Park, offering activity for the spectators to remain in the park through the race and
awards.
1.5 Restrict spectators to designated areas at O’Neil Spur Park, June Creek Road, with Berry Creek
approval. No spectators will be allowed on the course or in the Preserve. Spectators must access
viewing areas by foot or bike.
1.6 A $25,000 damage bond is provided to cover trail and environmental restoration, if needed.
1.7 Sponsor benefits for the Town will include the Town being listed in the community partner section of
the GoPro Mountain Games website, “GoPro mtnENDURO in Avon” , and in multiple locations such
as the website, event program and course maps.
1.8 The awards ceremony is held in Nottingham Park at conclusion of the events.
1.9 In-kind support, approved as requested.
1.10 Payment of EVLT fees by VVF of $1,000 ($500 non-refundable).
1.11 A shared revenue fee to be paid based on the fee formula utilized by the U.S. Forest Service Special
Use Permit. For example, with estimated numbers and 5% of adjusted gross receipts:
Event Specific Estimated Sponsorship Revenue= $10,000
Entry Fees for Estimated (250 riders x $50/rider) = $12,500
Prize Money = $10,000
Suggested Fee = $625 ($22,500 - $10,000) x 0.05
VVF 2016 GOPRO MOUNTAIN GAMES
REPORT ON WEST AVON PRESERVE VENUE FOR A MTNENDURO BIKE RACE
WEST AVON PRESERVE: SUMMARY OF CONSERVATION EASEMENT (Exhibit A)
The West Avon Preserve (the “Property”) is a 478-acre open space parcel obtained by the Town of Avon in
April 2013. On May 9, 2013, the Town of Avon granted to the Eagle Valley Land Trust (EVLT) a Deed of
Conservation Easement West Avon Preserve to preserve and protect the “Conservation Values” of the
Property. The Conservation Values for preservation include the: (PAGES 1-3)
1. The Natural Habitat
“….The habitat on the Property is significant because it is habitat or potential habitat for a number
of significant species including, winter range and winter foraging range for the bald eagle (State
Species of Concern), wintering habitat for the greater sage grouse (Candidate for listing under the
U.S. Endangered Species Act), suitable breeding habitat for the northern leopard frog (State
Species of Concern), and the presence of the Harrington Penstemon is documented on the
Property (a rare endemic plant recognized by the Colorado Natural Heritage Program as
vulnerable).”
2. Open Space
Scenic Enjoyment – “…natural vegetation…dramatic topography which adds to the scenic
character…degree of openness…A large portion of the Property is visible to the general public
traveling Interstate 70..” and other public roads actively utilized by residents and visitors.
Significant Public Benefit – “There is a foreseeable trend of intense development in the vicinity of
the Property….Preservation of the Property will continue to provide an opportunity for the general
public to appreciate its scenic values.
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 3 OF 10
3. Recreation or Education - “The Property is intended to be used for passive public recreation and
education including, but not limited to, public trails and a parking area. The Property includes a trail
system which is interconnected with the surrounding area.”
The Conservation Easement states that: “The Property shall be operated and managed in accordance with
the management issues addressed in the Management Plan (see below) or otherwise set forth in this
Easement.” (PAGE 6, paragraph 4)
The Conservation Easement allows for:
1. Recreational Trails and states, “The Grantor (Town) may undertake, or permit members of the
public to undertake passive, non-motorized recreation on the Property, but not limited to wildlife
watching, hiking, biking, equestrian and cross-country skiing, provided they are undertaking in
accordance with the Management Plan.” (PAGE 10, in paragraph 6.e)
2. Special Events and states that the, “Grantor (Town) also reserves the right to conduct special
events on the Property, provided such special events are approved by Grantee (EVLT) as part of
the Management Plan or are otherwise approved by Grantee pursuant to Section 19 (Grantor’s
Notice) and 18 (Grantee’s Approval) of this Easement, and provided Grantor conducts such special
events in a manner that minimizes damage to the Conservation Values and promptly and diligently re-
vegetates any disturbed areas with native seed and/or vegetation. (PAGE 11)
3. Enforcement, by EVLT if violations of the Conservation Easement occur, includes Restoration Plans
when violations are caused by third parties. (PAGE 13)
WEST AVON PRESERVE: MANAGEMENT PLAN (Exhibit B)
The Management Plan for the West Avon Preserve provides for the present and future management of the
Property and outlines specific strategies to further protect and maintain the conversation values. The
Management Plan states:
1. The Management Plan has been created to outline specific strategies to further protect and
maintain the conservations values listed in the CE (the “Conservation Values”). The Property’s
Conservation Values, as set forth in the CE, are: protection of relatively natural habitat, scenic
enjoyment by the general public and passive recreation and educational purposes for the public, all
of which will yield a significant public benefit. The Town is obligated to uphold the terms of the CE
including ensuring that all acts on and uses of the Property must have a positive impact, neutral
impact or no impact on the protection of the Conservation Values as determined by Grantee in its
discretion. (PAGE 1)
2. Rules: Avon has established rules and regulations for all open space properties that will be owned
and managed by the Town. The Town reserves the right to amend and enact such rules and
regulations as deemed appropriate by the Town in the exercise of its police powers for the
preservation of the health, safety and general welfare of the Avon community. EVLT shall have no
obligations to enforce any rules and regulations adopted by the Town, includes those listed below.
(PAGES 9-10)
• No fires or fireworks
• No hunting on the Property and no hunting access to the Property
• No discharge of weapons
• No motorized or electrically assisted recreation
• No off-trial use that would lead to creation of new trials
• No littering
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 4 OF 10
• No collection of artifacts
• No commercial activity
• No removal or collection of plants, animals, fungi or rocks
• No hang-gliding
• No loud music
• No camping
• No overnight parking in trailhead parking areas
• No smoking
3. Special Uses: The Town anticipates that certain special uses will be requested by the public, which
are too numerous and wide-ranged to list in this Plan. Each request will be evaluated by Town staff
to determine if it will have detrimental impacts to the Conservation Values of the Property in which
case such special event shall not be approved by the Town. Specific considerations will include:
(PAGES 10 – 11)
• Duration of event
• Specific location within the Property
• Potential impacts to vegetation and wildlife
• Potential impacts to soil stability
• Potential impacts to adjacent land owners
• Consistency with vision of open space purpose to provide passive recreational access
• The extent to which the proposed use interferes with, compromises or diminishes the
ability for others to use and enjoy the Property
• Potential increased management costs for the Town
• Overall scope and scale of impacts to the Property, adjacent properties, and Conservation
Values
UNDEFINED TERMS IN THE Conservation Easement and Management Plan
Two important terms, “passive recreation” and “commercial activity” for determining use at the West
Avon Preserve are not defined in the guiding documents:
PASSIVE RECREATON
Both the Conservation Easement and Management Plan state that the Property is for “passive
recreation”, but neither document defines the term. The Conservation Easement, as quoted above, on
PAGE 10, paragraph 6.e., does provide detail of uses, “permit members of the public to undertake
passive, non-motorized recreation on the Property, but not limited to wildlife watching, hiking, biking,
equestrian and cross-country skiing, provided they are undertaking in accordance with the
Management Plan.” This listing is consistent with a survey of other Colorado communities, which have
lands used for “passive recreation”. Definitions of “passive recreation” yielded the following:
Passive Recreation:
¬ Recreational use such as walking, running, hiking, environmental education interpretive
signage, fishing, and (in certain circumstances) bicycling. [Great Outdoors Colorado]
¬ Recreation without fields, more generally trail- based hiking, mountain biking, horseback
riding, wildlife viewing, picnicking, etc. [Jefferson County]
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 5 OF 10
¬ Passive recreation is any activity typically undertaken on an individual or small group basis
that is non-motorized, trail oriented activity requiring only limited modification to the
natural landscape in order to occur. [City of Durango]
¬ In the City of Boulder Charter, passive recreation is described as one of the purposes of
Open Space with six activities listed as examples: hiking, photography or nature studies,
and, if specifically designated, bicycling, horseback riding or fishing. However, the Charter
does not provide an actual definition of passive recreation, nor a comprehensive list of
what activities are appropriate for Boulder’s Open Space and Mountain Parks. In the past,
recreational activities have been evaluated and managed on a case-by-case basis.
[City of Boulder]
¬ Passive recreation may be defined as a non-motorized activity that: Offers constructive,
restorative, and pleasurable human benefits and fosters appreciation and understanding of
open space and its purpose; Is compatible with other passive recreation uses; Does not
significantly impact natural, cultural, scientific, or agricultural values; Requires only minimal
visitor facilities and services directly related to safety and minimizes passive recreation
impacts [U.S. Legal Inc. http://definitions.uslegal.com/p/passive-recreation-area/]
COMMERCIAL ACTIVITY - TOWN ATTORNEY LEGAL OPINION (Attachment 4)
Town Attorney Eric Heil has determined that the VVF may seek a special event permit for the GoPro
Mountain Games “mtnENDURO” Race on the West Avon Preserve trails, finding that VVF is a nonprofit,
and, therefore, its request for an event is not a “commercial activity”. Approval of the event, however,
must be granted by the EVLT.
APPROVAL LETTER FROM THE EAGLE VALLEY LAND TRUST (Attachment 5)
A letter was provided to the Avon Town Council, dated and received on April 2, 2015, from the Eagle Valley
Land Trust stating its approval for the event as generally described in Attachment 1. Town Manager
Virginia Egger, on a phone conversation on August 20, 2015, with Executive Director Jim Daus the Land
Trust’s approval for the 2016 event, as requested, with the understanding that conditions, as discussed,
prior the change of trail selection at the West Avon Preserve, be included in any approval. These
requirements are as follows:
1. EVLT should be named as additionally insured for these events, and appear on liability waivers if
needed.
2. Any event will take EVLT staff time for the review and approval process, and EVLT will need to be
reimbursed for this time.
3. For large events EVLT will receive a $1,000 deposit ($500 non-refundable) from the event
coordinators for staff time, consultant fees, and/or legal fees should there be issue with impacts to
the conservation values. Any costs over $1,000 will be reimbursed to EVLT by the event
coordinators.
4. For all events (including fundraising events), EVLT will request a donation from the event
coordinators for the special use of the West Avon Preserve.
AVON RECREATIONAL TRAILS ADVISORY GROUP (Attachment 6)
The attached letter of recommendation asks for consideration by the Town Council to plan, fund and
construct new trails this fall outside of the West Avon Preserve to better serve a mtnEnduro format. The
letter also concludes that if trail construction is not feasible, then use of the trails as requested by VVF is
supported with recommendations. The recommendations are included in the Staff Recommendation
above.
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 6 OF 10
Attachment 7 was prepared by Town staff to delineate the recommended design and public processes for
new trail development as well as bidding and funding schedules. Our findings do not support new trail
development this year. We encourage a comprehensive trails plan update be completed first, including
consideration of completion of the West Avon Preserve signage, social trail assessment and sustainable
trail development; connectivity planning and development of an operations and maintenance plan that
utilizes volunteers and town resources as needed. In 2016, priority trail building, to date, has been
identified to complete the regional trail ($1.8 million approximately) and the Metcalf bike climbing lane,
projects which in total exceed $2.0 million.
Finally, with the help of VVF staff, we have also been made aware that the mtnEnduro event should be
viewed as a test case, as any other first year event. This includes gaining a better of what course
requirements are for future sustainable and diverse mtnEnduro racing formats, and the sports’ interest in
annual variety versus a set repetitive course. We feel this learning curve is important to trail development
of this nature in the future.
MANAGEMENT PLAN: APPLICATION OF SPECIFIC CONSIDERATIONS FOR SPECIAL USES
As reported above, the Management Plan provides review guidance for a requested Special Use, by the
public, are to be evaluated by Town staff to determine if it will have detrimental impact(s) to the
Conservation Values of the Property, in which case, such special event shall not be approved by the Town.
The Conservation Values being evaluated are: Natural Habitat, Open Space/Scenic Enjoyment by the
General Public and Passive Recreation and Education Purposes for the Public. (PAGES 10-11)
The Town’s Community Development staff, which includes the Office of Economic Development, evaluated
the Conservation Values as applied to the mtnENDURO with the following findings:
Duration of event
When considering the half-day use of the West Avon Preserve trails of use for the mtnENDURO out of the
eight months that the trails are open, the event can be expected to have a neutral impact on the Open
Space, but could have a detrimental effect on the Natural Habitat if users damage the vegetation (see
below). There will be a loss of passive recreation uses to all other users, when the trails are closed
exclusively on the morning of June 10th for the mtnENDURO.
As to whether a mtnENDURO race meets the intent of passive recreation and education, applying the U.S.
Legal guidance defined above on page 4, it is felt that the event does not meet the intent: Passive
recreation may be defined as a non-motorized activity that: Offers constructive, restorative, and
pleasurable human benefits and fosters appreciation and understanding of open space and its purpose; Is
compatible with other passive recreation uses; Does not significantly impact natural, cultural, scientific, or
agricultural values; Requires only minimal visitor facilities and services directly related to safety and
minimizes passive recreation impacts.
On the other hand, it could be concluded that a high profile event, which honors and respects the open
space and natural habitat will raise the awareness of this important asset in Avon’s Wildridge and eastern
Singletree ecosystem.
Specific location within the Property
Potential impacts to vegetation and wildlife
Potential impacts to soil stability
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 7 OF 10
The majority of the trails requested for the mtnENDURO were constructed in the summer and early fall of
2014 and fully evaluated and maintained in the spring and early summer of 2015, yielding a “finished trail
product”. The Trails Advisory Group recently presented to Council a recommendation to invest additional
money into Lee’s Way yet this year to address the extensive use of the trail. Staff is getting cost estimates
now for this additional maintenance work. The Management Plan, on Page 3, calls for trail work to be
performed in June and July when the vulnerable Harrington’s Penstemon is in bloom and easily identified;
and the Town is honoring that construction period, with on-going maintenance funding proposed.
Town staff reviewed in July the status of the Harrington Penstemon within the Preserve and learned that
the flower can withstand soil disruption, and even may thrive more readily, with trail use. Mapping of the
plants was found not to be needed.
While the Harrington Penstemon and sage brush can withstand soils disruption, the mtnENDURO race, if
not strictly regulated, has the potential to negatively impact soil stability and vegetation, if there is trail
weakness or if riders leave the established trails or if spectators gather off the trails. It is not known
whether there will be impacts to wildlife. Impact mitigation may include:
Limit the number of riders – the estimate of 250 riders, with 30 second intervals seems ambitious to
fully launch in the two hour window provided
Rider education about the vegetation and riders abiding by the passing protocols by VVF to all
contestants and staff
Limit spectators to areas outside of the Preserve
Pre-race and post-race assessments, with an adequate damage deposit for any needed remediation
or restoration work
Cancel race for inclement weather or if trails found to be not ready for prime time following the
spring assessment
Potential impacts to adjacent land owners
The Beaver Creek Point Parking Lot and trail head has been identified as the start of the race’s first stage. It
can be expected that the neighborhood will have disruptions for set-up, race administration, port0-lets and
tent activities, and queuing of riders by groups for the interval start. Vehicle traffic and parking will be a
negative impact for approximately two days which include set-up and tear down. Other Wildridge
neighborhoods, June Creek trailhead and O’Neil Spur Park can be impacted by illegal parking if not
managed correctly.
Mitigation measures can include:
Limit the uses and participation at Beaver Creek Point to riders and production needs only. Direct
any spectators to the O’Neil Spur Park.
Delineate additional spectator areas, if any, outside of the Preserve, with controls for a maximum
capacity, limiting access to the race spectator areas to foot and bike traffic.
Ask VVF to produce the event as a “Nottingham Park is the Place To Be”, keeping spectators in the
Park versus in Wildridge; provide activities which support Nottingham Park spectators
Pre-race education for neighborhood respect.
Consistency with vision of open space purpose to provide passive recreational access
The extent, to which the proposed use interferes with, compromises or diminishes the ability for others to
use and enjoy the Property
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 8 OF 10
The mtnENDURO will be a negative impact to those who wish to hike or bike for the morning of the race
and pre-race set-up operations. No mitigation measures are identified. For those, who like to participate,
support or watch bike racing, the enjoyment of the Property will be positive.
Potential increased management costs for the Town
The development of and administration of the special event permit, of course, requires staff time.
Evaluation of the trails for condition before and after the race will require staff resources. A fee can be
charged to cover costs, and is recommended. Management of traffic and parking can be an increased
demand on the Police Department. Police overtime should be reimbursed by VVF unless provided as an in-
kind contribution.
Overall scope and scale of impacts to the Property, adjacent properties, and Conservation Values
As an exclusive half-day event, the Conservation Value of “Open Space” should be maintained. As noted
above, some may have their enjoyment of the Property diminished by not having access or limited access
the morning of June 10th. The most constructive concerns are around the Conservation Values of Natural
Habitat and Passive Recreation, including potential damage to the vegetation, soils and trails, however, the
trails have been assessed and maintained and are found to be well constructed with excellent drainage and
stability. In studying the Conservation Easement and Management Plan, the three Conservation Values are
not discrete objectives but rather values that are inextricably tied to each other. This is also themed in the
other community’s researched. Passive recreation is a means for visitors to Open Space and the Natural
Habitat.
In addition, the negative impacts on the Beaver Creek Point and other stage areas in the Wildridge
neighborhoods can be expected if spectator management and race operations are not defined and
enforced.
A SIGNATURE EVENT
The trade-off of initiating a “signature” GoPro Mountain Games event, which will bring Avon into the media
view across the nation, such as occurred during the 2015 World Alpine Ski Championships, and attract visitor
and participant activity in the Town, compared to the forecasted negative impacts, is important to the race
deliberations. The recent Trails Advisory Group presentation to Council showcased how important the
trails have become to the Town’s economy, with Lee’s Way taking the lead in notoriety as an important
riding trail. From a staff point of view, if the mtnENDURO is produced and marketed to attract and keep
spectators in Nottingham Park, and not on the course, or in Wildridge, then this event can be valuable to
Avon as an economic development opportunity.
Another consideration is what precedent is being set (if any) by approving an event of this size and
determination that nonprofits are not subject to the No Commercial Activity clause of the Management
Plan.
THE PRECEDENT
The West Avon Preserve and its trails is a remarkable amenity for the Town and for the region. While the
use and fame of the trails has already reached greater attention than expected, it still seems early to fully
support a robust special event program schedule when considering potential detrimental impacts which
would not be in keeping with the preservation of the Conservation Values.
In an email to Town staff on March 30, 2015, Matt Stern of the EVLT, in reviewing the MtnENDURO request
provided the following recommendation:
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 9 OF 10
The Town should limit the number of events at the Property, with a “wait and see” approach to
potential impacts on vegetation, wildlife, and adjacent land owners, soil stability and overall
carrying capacity of the land and the property conversation values:
a. One half-day large event (50-250 people)
b. Two half-day small events (<50 people)
ATTACHMENTS:
Attachment 1 – GOPRO MOUNTAIN GAMES MTNENDURO RACE EVENT DESCRIPTION
Attachment 2 – GOPRO MOUNTAIN GAMES SUP FLAT WATER RACE EVENT DESCRIPTION
Attachment 3 – VAIL VALLEY FOUNDATION FUNDING SUPPORT REQUEST
Attachment 4 - TOWN ATTORNEY LEGAL OPINION
Attachment 5 – APPROVAL LETTER FROM THE EAGLE VALLEY LAND TRUST
Attachment 6 – AVON RECREATIONAL TRAILS ADVISORY GROUP RECOMMENDATION
Attachment 7 – SCHEDULE
Exhibit A - WEST AVON PRESERVE: SUMMARY OF CONSERVATION EASEMENT
Exhibit B - WEST AVON PRESERVE: MANAGEMENT PLAN
VVF SPECIAL EVENT REQUEST FOR mtnENDURO RACE
AT THE WEST AVON PRESERVE & SUP FLAT WATER RACE ON NOTTINHAM LAKE
PAGE 10 OF 10
ATTACHMENT 1
GoPro Mountain Games “ENDURO” Logistics
Event Description
Submitted By: Vail Valley Foundation, a 501C3 registered in Vail, Colorado
Represented By: Ernest Saeger – Director of Operations – Venues & Facilities: esaeger@vvf.org
Event Date: Friday, June 10, 2016 – Set-up date: Thursday, June 9, 2016
Location(s): Nottingham Park and West Avon Preserve Trails
Maximum number of participants: 250 (capped via registration)
Expected number of participants: 100-200
Expected number of spectators:
•Nottingham park: 300-500
•O’Neil Spur Pocket Park: 25-100
o Spectators/Family/Friends
•June Creek
o Spectators/Family/Friends
•West Avon Preserve: 20-30
o No Public Allowed on Course
o Media
o Staff/Volunteers
o Medical
o Timing
Route:
*Route is subject to change upon mutual agreement between the Vail Valley Foundation, Town of Avon, and the Avon
Recreational Trails Advisory Group. Final route could include but not limited to new Wildridge drainage trails, alternate
routing/trail use in the West Avon Preserve, and/or other area trail systems such as Berry Creek. If other trail systems
outside of the Town of Avon are used, the VVF will be responsible for all appropriate permitting and approvals.
•Racers will pedal transfer (not racing) from Nottingham Park to the first stage. Route is through Avon, onto the
Nottingham Road bike path, up Metcalf Road –Saddle Ridge Loop – Beaver Creek Point. Ideally, traffic will not be
blocked and racers will be allowed to ride at their own pace to the race start at Beaver Creek Point. TOA police
support is requested to ensure safety of the riders while on roads. VVF can provide staff and volunteers to
support as needed.
•From Beaver Creek Point, racers will complete a series of stages on the West Avon Preserve trails ending back on
Nottingham Road. (See Attached Map)
o Stage 1: Riders begin at Beaver Creek Point parking trailhead and are timed down Lee’s Way Down
Transfer to Stage 2: Riders head West on Connector Trail to Singletree Community/June Creek
Rd, climb June Creek Trail to Wild West Trail.
o Stage 2: Riders are timed up Wild West Trail and down to Connector Trail intersection.
Transfer to Stage 3: Riders climb Saddle Ridge to Lee’s Way Down trailhead
o Stage 3: Riders must remove chain and are timed “chainless” down Lee’s Way Down.
Transfer to Nottingham Park: Riders reapply chain and pedal East on the Connector to Avon
bike path and roads to Nottingham Park.
Operational Time Line:
Thursday 6/9/2016
•Assess Trail conditions with TOA / Trails Advisory Group
•Nottingham Park, load in 12:00pm-4:00pm
•8:00am to 4:30pm: West Avon Preserve, timing crew and trail marking will begin.
ATTACHMENT 1
•4:00pm: Nottingham Park, Racer meeting to explain and discuss race route and event schedule.
•4:30-6:30pm: Controlled practice on closed course. The public will NOT permitted be permitted on race course
route/trails.
o The VVF will use this controlled practice as a test run for the event on Friday. Course marshals will be
present, parking restrictions in Wildridge will be implemented, and activate our public communication.
Friday, 6/10/2016
•7:00 am: West Avon Preserve Trails closed to public for final race preparation.
•7:30 am: Nottingham Park, registration opens, vendors set up, breakfast and coffee being served.
•8:30 am: West Avon Preserve, Course Marshals will sweep the course to ensure no spectators are on course and
the public has exited the closed trials.
•8:30 am: Nottingham Park, Race begins - racers will roll out from Nottingham Park in set intervals and small
groups.
•9:30 am: West Avon Preserve, first rider drops Stage 1. We will drop at 30 second intervals. Stage 1 (with
maximum of 250) riders would take roughly 2 hours. Depending on stage length and transfer length, the first
rider should be arriving at Stage 2 around 10:00am, and that stage begins at 30 second intervals, and then the
3rd and final stage would start around 10:45am, with all riders complete by 12:30-1pm.
•Following the final racer, the course will be walked to determine trail conditions and potential maintenance
necessary while removing all signage, trash and trail markers.
Post-Race:
•Nottingham Park, post finishing the race the athletes will be able to hang out with industry sponsors, purchase
food and beer and clean their bikes.
•Nottingham Park, official awards take place
•West Avon Preserve, assess trail conditions on Saturday, June 11, 2016 and develop remediation plan if
necessary.
•Pending TOA approval of remediation plan and weather conditions work can begin as soon as all parties are in
agreement.
Course Control:
•Practice on Thursday, June 9th: West Avon Preserve, Course Marshals will be present at start and finish of each
stage. Marshals will space riders in safe distances and direct athletes and public to direction of use on each trail.
•VVF will implement parking restrictions and activate public communications on practice day, Thursday, June 9th
as a test run to ensure Friday’s event runs smoothly.
•Race Day on Friday, June 10th: West Avon Preserve, Course Marshals will sweep course prior to race start to
clear public and spectators. Course marshals will control access at trailheads.
Spectator Parking and Viewing Plan:
•There will be NO public spectator viewing on course. VVF will enforce this through prominent signs, local law
enforcement, community outreach, marketing materials, and on-site staff.
•Spectators will be directed to congregate at O’Neil Spur Pocket Park. This will be clearly marked on event map,
on-site with signs, area boundary markers, and through pre-event public communication.
•Parking areas in/near O’Neil Spur Pocket Park will be clearly designated and managed.
•If public parking areas reach capacity; prominent signs, local law enforcement, VVF staff and volunteers will
direct people to park at the Bear lot and walk or ride their bike to O’Neil Spur Pocket Park.
Trash Management / Port-a-Lets:
•VVF will provide recycle, trash, and compost containers at Nottingham Park and will manage removal.
•VVF will provide trash and recycle containers at all start and finish sections on West Avon Preserve and manage
removal.
•VVF will walk race courses and remove any trash post race.
ATTACHMENT 1
•VVF will provide port-a-lets at Nottingham Park and West Avon Preserve locations as directed by TOA staff.
Placements and quantities to be coordinated with TOA staff.
Signage Plan:
•Two weeks prior to the event signs will be posted at the trailheads communicating the event and course
closures on race day.
•6/8/2016 Signs will be posted at all trailheads that workers may be encountered on trails, but trails will remain
open all day.
•Course marking and directional signs will be placed beginning 6/8/2016
•Parking and O’Neil Spur Pocket Park “Public Spectator Area” signs will be installed beginning 6/8/2016
•VMS boards will communicate “Caution – bicyclists on the road” during race day on Avon Road, Nottingham
Road, and Metcalf Road day of the event.
Requested Use of Beaver Creek Point Parking Lot:
•It is the request of the VVF that this event will have the right to park a maximum of 3 vehicles in the Beaver
Creek Point Trailhead parking lot. No parking on the street will be permitted. Stage 1 will begin in the parking
lot itself to reduce environmental impact.
•Signage, local law enforcement VVF staff and volunteers will be present at the intersection of Beaver Creek Point
and Saddle Ridge Loop to enforce this. Homeowners and their guests will be able to access Beaver Creek Point.
•The start area will consist of a maximum of three (3) 10x10 pop up tents.
Medical Emergency Plan:
•VVF will hire a professional medical crew to provide necessary staff at Nottingham Park, Stage Starts, Stage
Finishes, and along course if determined.
•VVF will provide a full Medical Emergency Response Plan to be approved by TOA within two weeks of the event.
Rain Contingency:
•In the occurrence of rain or excessive weather, the VVF may delay by a maximum of 4 hours based on the
proposed operational timeline. If it is determined by the VVF and TOA that the weather is unacceptable for race
or trail conditions, the race will not be postponed to another date.
Media:
•VVF will have a camera crew on-site consisting of 6-10 staff for the purpose of filming the event for inclusion
into the GoPro Mountain Games broadcast TV/Digital show.
o Camera crews will be placed at the start areas, finish areas, and predetermined locations on course
mutually agreed upon with TOA, VVF, and the film crew
o Equipment will be minimal and consist of GoPro Cameras, traditional handheld broadcast quality
cameras, tripods, and possible UAVs.
•VVF will restrict general media and photographers to mutually agree upon locations with TOA and VVF.
Misc.:
•All timelines are based on a maximum athlete registration number of 250 participants. This is the maximum goal
for the event. Fewer registrants will speed up the total timeline for trail use.
•Participants passing on trails - The event will mitigate excessive passing on trails by using set ability groups and
staged interval times (30 seconds) to release riders on each stage of the course. If a rider catches another, it is
trail etiquette for the slower rider to slow and step aside at the next available safe location.
•The VVF has submitted an Amplified Sound Permit Application as part of the Special Event Permit Application for
review at the August 25, 2015 Avon Town Council meeting.
•The VVF will submit a Special Event Application for Alcohol to be reviewed at the August 25, 2015 Avon Town
Council meeting by the Liquor Board.
ATTACHMENT 1
•U.S.F.S. and use rental fees are 5% of adjusted gross receipts for one-time events and 3% of adjusted gross
receipts for multiple events under one permit. Adjusted gross receipts are the gross revenue less the cost to the
holder of the permit of prizes awarded. Only those prizes which are paid for by the holder or come from the
entry fee costs can be deducted. Donated prizes can’t be deducted. Using this guideline, the VVF calculates the
fee in the following manner:
Revenue =
Event specific sponsorship (title or presenting sponsor of the specific event)
Entry Fees
Expenses =
Prize money
•Example for Enduro:
Event Specific Sponsorship = $10,000
Entry Fees (250x$/rider) = $12500
Prize Money = $10,000
($22,500 - $10,000) x 0.05 = $625
Conservation:
•VVF will work with TOA to ensure conservation values within the West Avon Preserve are maintained by the
following:
o VVF will hire an Ecologist and work with TOA trail specialists to determine possible media areas that will
have minimal impact to the West Avon Preserve Environment.
o VVF will hire a trail specialist company that assist and advise on trail conditions pre and post event.
o VVF will review the trails and the property prior to the event with TOA and establish a baseline for trail
conditions.
o VVF and TOA will assess trail conditions and overall conditions within the West Avon Preserve
immediately following the event to determine if any damages have occurred as the result of the event
and determine an action plan.
o VVF and TOA will mutually agree upon a “course release” date to the public in order to mitigate
excessive trail use prior to the event.
o VVF and its hired trail remediation company will restore any trails to baseline conditions and repair any
damage to the property.
ATTACHMENT 1
Stage 1 - Start
Stage 3 - Start
(Chainless)
Stage 2 - Start
Stage 1 - Finish
Stage 3 - Finish
Stage 2 - Finish
KEY
Downhill Trail
Climbing Trail
Start / Finish
2016 GoPro Mountain Games - Enduro Course
O’Neil Spur Pocket Park
ATTACHMENT 1
ATTACHMENT 2
GoPro Mountain Games “Flatwater SUP”
Event Description
Submitted By: Vail Valley Foundation, a 501C3 registered in Vail, Colorado
Represented By: Ernest Saeger, Director of Operations, Venues & Facilities – (970) 777-2015 –
esaeger@vvf.org
Event Date: Friday, June 10, 2016 – Set-up date: Thursday, June 9, 2016
Location(s): Nottingham Park
Maximum number of participants: 250 (capped via registration)
Expected number of participants: 100-200
Expected number of spectators:
•Nottingham park: 300-500
Race Format (Subject to Change):
•Sprint: 200m, 500m, 1000m
o Individual and/or mass start
•Relay:
o Teams made up of 2-4 relay the course for best overall time.
•Categories:
o Pro
o Open
o Men
o Women
o Age Specific
o Junior
Route:
•Racers would paddle a course on Nottingham Lake that was pre-determined by our SUP event
specialists.
•SUP event specialists would create this course with buoys and signage.
Operational Time Line:
Thursday 6/9/2016
•Asses water level and temperature with TOA
•Nottingham Park, load in 12:00pm-4:00pm
•8:00am to 4:30pm: Timing Crew and SUP event specialists begin course install
•4:30-6:30pm: Controlled practice on open course (public still permitted)
Friday, 6/10/2016
•7:30 am: Nottingham Park, registration opens, vendors set up, breakfast and coffee being
served.
•9:00 am: Nottingham Lake closed to public for final race preparation.
ATTACHMENT 2
•10:00am: SUP Yoga on Nottingham Lake
•12:00 pm: Nottingham Lake, Race begins – Interval starts per categories
•4:00 pm: Nottingham Lake, Race Ends – All categories and heats complete, crowning a men’s,
women’s, and junior division winners
•Following the final racer, the course will be removed by SUP event specialists
Post-Race:
•Nottingham Park, post finishing the race the athletes will be able to hang out with industry
sponsors, purchase food and beer
•Nottingham Park, official awards take place
Course Control:
•Practice on June 9th: SUP event specialists, Course Marshals will be present at start and on the
lake.
•Race Day on June 10th: SUP event specialists, Course Marshals will sweep the lake prior to race
start to clear public and spectators.
Spectator Parking and Viewing Plan:
•Spectators will have prime viewing from the shore line of Nottingham Lake
•No additional parking will be created for this event. If public parking areas reach capacity;
prominent signs, local law enforcement, VVF staff and volunteers will direct people to park at
the Bear lot/Elk Lot.
Trash Management / Port-a-Lets:
•VVF will provide recycle, trash, and compost containers at Nottingham Park and will manage
removal.
•VVF will provide port-a-lets at Nottingham Park locations as directed by TOA staff. Placements
and quantities to be coordinated with TOA staff.
Signage Plan:
•Two weeks prior to the event signs will be posted at Nottingham Lake communicating the event
and course closures on race day.
•Course marking and directional signs will be placed beginning 6/9/2016
Medical Emergency Plan:
•VVF will hire a professional medical crew to provide necessary staff at Nottingham Park, Race
start, and on water
•VVF will provide a full Medical Emergency Response Plan to be approved by TOA within two
weeks of the event.
Rain Contingency:
•In the occurrence of rain or excessive weather, the VVF may delay by a maximum of 4 hours
based on the proposed operational timeline. If it is determined by the VVF and TOA that the
weather is unacceptable for race, the race will not be postponed to another date.
ATTACHMENT 2
Media:
•VVF will have a camera crew on-site consisting of 6-10 staff for the purpose of filming the event
for inclusion into the GoPro Mountain Games broadcast show.
o Camera crews will be placed at the start areas, finish areas, and predetermined
locations on course mutually agreed upon with TOA, VVF, and the film crew
o Equipment will be minimal and consist of GoPro Cameras, traditional handheld
broadcast quality cameras, and tripods.
•VVF will restrict general media and photographers to mutually agree upon locations with TOA
and VVF.
Misc.:
•All timelines are based on a maximum athlete registration number of 250 participants. This is
the maximum goal for the event.
•U.S.F.S. and use rental fees are 5% of adjusted gross receipts for one-time events and 3% of
adjusted gross receipts for multiple events under one permit. Adjusted gross receipts are the
gross revenue less the cost to the holder of the permit of prizes awarded. Only those prizes
which are paid for by the holder or come from the entry fee costs can be deducted. Donated
prizes can’t be deducted. Using this guideline, the VVF calculates the fee in the following
manner:
Revenue =
Event specific sponsorship (title or presenting sponsor of the specific event)
Entry Fees
Expenses =
Prize money
•Example for Flatwater SUP:
Event Specific Sponsorship = $10,000
Entry Fees (250x$/participant) = $12500
Prize Money = $10,000
($22,500 - $10,000) x 0.05 = $625
ATTACHMENT 2
ATTACHMENT 3
FUNDING SUPPORT REQUEST
PRESENTED TO
TOWN OF AVON
Attn:
Town Council
Care Of
Virginia Egger, Town Manager
Town of Avon
P.O. Box 975, Avon, CO 81620
2016 GoPro Mountain Games
Avon based
2016 Enduro Bike Race & Flat Water SUP Competition
Presented by:
ATTACHMENT 3
1.Contact Information: Name of organization & mailing address, Contact person, telephone
number, email address
a.Vail Valley Foundation
PO Box 309, Vail, CO 81658
b.Contact: Mike Imhof, SVP, Sales & Operations
970.777.2015
mimhof@vvf.org
2.Description & Purpose of the organization.
a.The Vail Valley Foundation is a non-profit IRS 501 (c)(3) corporation. Our Mission is
to enhance and sustain the quality of life in Eagle County through leadership and
excellence in Arts, Education and Athletics. Enhancing Lives. Enriching Community.
3.Description of the event or program and explanation of funding needs.
Vail Valley Foundation is requesting Value In Kind (VIK) support for two new events
being considered for inclusion in the GoPro Mountain Games. GoPro Mountain Games
celebrates Athletes, Arts, Music & Mountains. The event is four days of approximately 29
individual events. It is the largest human powered multi-sport event in North America.
Disciplines include mountain biking, climbing, road running, road cycling, canine
competitions, slopestyle biking, kayaking, stand-up paddle boarding, concerts and more.
a.Facts and Figures:
i.2015 On-site Audience: 60,000+ over 4 days. Goal for 2016 event will be
65,000+ over the four days.
ii.See Stakeholder Summary Report For additional Information
4.Amount of funds requested from the Town of Avon.
a.Vail Valley Foundation will not be requesting any financial cash support from the
Town of Avon for the proposed 2016 Enduro Race and SUP Flat Water Race on
Friday June 10, 2016. We are respectfully requesting VIK support which is defined
below.
5.Amount of funds requested and/or provided from other agencies, organizations,
companies (i.e. other funding committed).
a.The Vail Valley Foundation will secure corporate sponsorship funding, in addition to
the Town of Avon VIK request, from Domestic and International Corporations
through sponsorship investment, Local (Eagle County) Businesses and Corporations
for community and special contributor sponsorship investment, Vail Resorts and
Town of Vail.
ATTACHMENT 3
6.Anticipated budget for the 2016 organization or event.
a.Total Revenues - $2,600,000
b.Total Expenses - $2,400,000
c.Net Contribution - $200,000
7.How the event or organization benefits the Avon community, please provide details.
a.In exchange for allowing VVF and The Mountain Games to execute the Enduro and
SUP Flat Water events in Avon, Town of Avon shall receive:
i.Value through being added into the larger Mountain Games event
experience.
ii.Increased economic impact and tax revenues for TOA and businesses in
Avon based on increased spectator and athlete traffic into Avon on June 10,
primarily.
iii. Increased visibility of Avon through general traffic flow in, around and
through Avon.
iv.Through VVF’s efforts to aggressively promote and market these 2 new
events to Mountain Games athletes, spectators and media, Avon, as the
host venue for the event disciplines, will be consistently mentioned.
v.The Enduro and SUP events will receive coverage in either a national
broadcast TV program covering the overall mountain games event and or
exposure VIA professionally produced short form digital video content
production and distribution globally through VVF, GoPro and myriad other
social and digital platforms.
vi.Town of Avon on June 10, specifically Nottingham Park, will enjoy a lively
expo village with family friendly activities, sponsor activations and public
food, beverage and alcohol concessions. The VVF will activate Nottingham
Park with, at minimum, 8, 10X10 sponsor activations, public, paid food
concessions either through VVF’s official fast casual food partner, Chipotle,
or through a local, Avon based restaurant activating in the park’s event
footprint.
vii.VVF’s official alcohol concessions partner, Optimum, will be onsite June 10
in the park for public alcohol sales from approximately 11am to 530pm.
ATTACHMENT 3
viii.VVF will also activate the Nottingham Park venue on June 10 with music
which may be through a combination of an ongoing playlist, onsite DJ and or
live band(s).
8.If applicable, what marketing efforts will be made for this event or program and how will
it benefit the Town.
a.Avon recognition in GoPro Mountain Games Official Event Program specific to the
geographic location for Enduro and SUP races.
b.Avon recognition in Enduro and SUP specific marketing materials, website
explanations and onsite signage June 10.
c.Onsite PA mentions / TOA thank you messaging during the athletic events in Avon’s
Nottingham Park on June 10.
d.Along with the larger Vail Valley (Eagle County) Community, Avon will receive
exposure and value through the approximately 120 media and journalists who will
be attending the Mountain Games to experience and cover the event.
9.The Town may request a progress report on the event or organization prior to its
implementation and final report once the event is completed.
a.The Vail Valley Foundation shall be available to The Town of Avon at any time to
answer any questions, provide further information and investment justification. The
Vail Valley Foundation shall provide the Town of Avon a detailed 2016 GMG
Stakeholder report post event (within 60 days of event completion) covering all
aspects of the media value and economic benefit of the event.
10.Include a description of any "in-kind" contributions and related cost that the Town of
Avon provides to your organization, including but not limited to: land, buildings, and their
facilities and/or services.
Vail Valley Foundation respectfully requests the following “in-kind” contributions from
Town of Avon for the 2016 GoPro Mountain Games Avon based Enduro and SUP races:
General:
Use of Nottingham Park at no cost to VVF on afternoon for June 9 for set up and all day on June
10 for event execution.
Police Services:
Thursday, June 9th : An estimated eight (8) patrol officers between 4:30pm – 5:30pm for
controlled practice start from Nottingham Park will be needed.
ATTACHMENT 3
Friday, June 10th – An estimated eight (8) Total Officers:
- Six (6) officers between 8:15am – 9:30am to control traffic and riders’ safety from Lake Street to
the Bike Path.
1.Intersection of W. Beaver Creek Blvd. and Lake Street
2.Traffic Circle – W. Beaver Creek Blvd. and E. Beaver Creek Blvd
3.Traffic Circle – W. Beaver Creek Blvd. and E. Beaver Creek Blvd
4.Traffic Circle – I70 and Nottingham Rd. Traffic Circle
5.Traffic Circle – I70 and Nottingham Rd. Traffic Circle
6.Metcalf Road entrance from Nottingham Rd
- Two (2) officers between 7:00am – 1:00pm to control access to Beaver Creek Point
1.Beaver Creek Point entrance
2.Beaver Creek Point access control
Final numbers, locations and hours for both days will be included in the Town‘s Special Use Permit.
Public Works & Event Materials:
- Delivery (7/9) and pick-up (7/10) of event fence/barricade. VVF to install and remove
- Use of TOA waste facilities to dispose of event related trash from (7/9- 7/10)
- Trash removal in Nottingham park post-event on Friday, June 10th (approx. 4pm – 6pm)
- Install of event promotional banners along TOA roads (Pre-event TBD)
- VMS Boards – 2-3 total located on Metcalf Rd. and Avon traffic circles (Pre-event TBD)
- Use of power and water sources in event footprint at Nottingham Park (7/9-7/10)
- Designated use of the TOA Town Hall Parking Lots for vendors, staff, load-in/out (7/9-7/10)
- Use of Nottingham Lake’s buoys for SUP race (7/9-7/10)
- Event contact to answer any Nottingham Park facilities questions; i.e. power outlets, water
connections, unlock doors, etc. (7/9-7/10)
Final numbers, locations and hours for both days will be included in the Town‘s Special Use Permit.
ATTACHMENT 3
Heil Law & Planning, LLC Office: 303.975.6120
3445 S. Clermont St. Fax: 720.836.3337
Denver, CO 80222 E-Mail: eric@heillaw.com e-mail:ericheillaw@yahoo.com
H EIL L AW
TO: Honorable Mayor Fancher and Town Council members
FROM: Eric J. Heil, Town Attorney
RE: Mountain Bike Race Event in Avon Preserve
DATE: April 2, 2015
SUMMARY: I was asked to provide a legal opinion as to whether a mountain bike race event sponsored
by Vail Valley Foundation that uses a portion of the West Avon Preserve is permitted or prohibited. My
opinion is that a special event sponsored by Vail Valley Foundation, as a non-profit entity, is permitted on
the West Avon Preserve provided that the Eagle Valley Land Trust receives notification and grants
approval for the special event.
BACKGROUND: The Town executed a Deed of Conservation Easement West Avon Parcel
(“Conservation Easement”) whereby the Town granted a conservation easement to the Eagle Valley Land
Trust on May 9, 2013.
Paragraph 4. Management Plan of the Conservation Easements states in part, “If Grantor [Avon] intends
to undertake any activities not expressly permitted in this Easement or addressed in a current Management
Plan, Grantor shall not undertake such activities until Grantor has first prepared an amended Management
Plan.” Paragraph 5.k Recreational Trails of the Conservation Easement states in part, “The Management
Plan shall set forth general guidelines for the use and maintenance of the Existing Trails and any New
Trails. Paragraph 6.h. Special Events of the Conservation Easement states, “Grantor also reserves the
right to conduct special events on the Property, provided such special events are approved by Grantee as
part of the Management Plan or otherwise approved by Grantee pursuant to Section 17 (Grantor’s Notice)
and 18 (Grantee’s Approval) of this Easement, and provided Grantor conducts such special events in a
manner that minimizes damage to the Conservation Values and promptly and diligently re-vegetates any
disturbed areas with native seed and/or vegetation.”
The current amended version of the Management Plan was adopted on December 29, 2014. The
Management Plan addresses special events as follows:
“Special Uses: The Town anticipates that certain special uses will be requested by the public,
which are too numerous and wide-ranging to list in this Plan. Each request will be evaluated
by Town staff to determine if it will have detrimental impacts to the Conservation Values of the
Property in which case such special event shall not be approved by the Town. Specific
consideration will include:
! duration of event.
! specific location within the Property.
! Potential impacts to vegetation and wildlife.
! Potential impacts to soil stability.
! Potential impacts to adjacent landowners.
! Consistency with vision of open space purposes to provide passive recreation access.
! The extent to which the proposed use interferes with, compromises or diminishes the
ability for others to use and enjoy the Property.
! Potential increased management costs for the Town.
M EMORANDUM& PLANNING, LLC
Attachment 4
Avon Town Council
Special Events in Avon Preserve
April 2, 2015
Page 2 of 2
Special Events in Avon Preserve
April 2, 2015
Page 2 of 2
§ Overall scope and scale of impacts to the Property, adjacent properties, and Conservation
Values.
The Town shall provide notice to EVLT as contemplated in paragraph 6.h. of the CE
[Conservation Easement] and shall provide EVLT with a copy of any request for a special use
on the Property.”
The Management Plan also acknowledges the right of the Town to adopt and amend rules and
regulations, states that EVLT shall have no obligation to enforce any rules and regulations adopted by the
Town, and states one of the rules as “No commercial activity.”
Neither the Conservation Easement nor the Management Plan expressly prohibit or expressly
authorize an organized mountain bike race event. Both the Conservation Easement and the Management
Plan contemplate Special Events and Special Uses, which require notice to EVLT and approval by EVLT if
such uses are not expressly permitted in the Conservation Easement or Management Plan.
The Town has adopted its own rules and regulations for the West Avon Preserve, including “No
commercial activity.” “Commercial activity” is not defined in either the Conservation Easement or
Management Plan. “Commercial” is also not defined in Town’s municipal code. Commercial activity is
referenced under Chapter 9.40 Public Park and Special Event Areas, Section 9.40.050 Restrictions on
use and activities, (6) commercial activities: “No commercial activities, including but not limited to private
lessons, photography, video or filming, may occur in any park or special event area without first having
obtained a permit or license from the Town.”
Merriam-Webster Dictionary defines “commercial” as occupied with or engaged in commerce or work
intended for commerce and viewed with regard to profit. Merriam-Webster Dictionary also defines
“nonprofit” as not existing or done for the purpose of making a profit.
ANALYSIS: Mountain bike racing events are not expressly prohibited by the Conservation Easement or
the Management Plan. Rather, both the Conservation Easement and Management Plan contemplate that
the Town may consider “special events” and “special uses” on the West Avon Preserve. The Town’s park
rules and regulations prohibit “commercial activities” on the West Avon Preserve. An event sponsored by a
nonprofit organization does not constitute “commercial activity” because the intent and purpose is not the
making of a profit. A charge or fee for event admittance or participation does not in itself render an event
commercial activity where the event is sponsored by a public entity or nonprofit organization because the
primary purpose of the event is not for the purpose of making a profit.
In conclusion, a mountain bike racing event is not prohibited by the Conservation Easement or
Management Plan; however, as a special event/special use, it is subject to notice to EVLT and approval by
EVLT and subject to the considerations listed in the Management Plan. A mountain bike racing event, or
other special event/special use, which is sponsored and conducted by a public entity or nonprofit
organization does not constitute “commercial activity” and would not violate the Town’s rules and
regulations that prohibit commercial activity on the West Avon Preserve.
Thank you, Eric
Attachment 4
Attachment 5
Attachment 5
Attachment 5
Attachment 5
ATTACHMENT 6
ARTAG Recommendation for mtnENDURO by VVF
August 19, 2015
The ARTAG appreciates the opportunity to make a recommendation to the Avon Town Council regarding
the mtnENDURO. On a side note we recognize and support the completion of the ECO trail in Avon. The
climbing Lane on Metcalf is also crucial to our community.
The ARTAG met on August 3rd. The members of the public attending included Lee Rimel, Jamie Malin
(VVMBA), Paula O’Leary and Prentiss O’Leary. VVF members attending were Mike Imhoff, Ernest Sager,
and Matt Garnsey. TOA attendees were Virginia Egger, Danita Dempsey and Matt Pielsticker. Seven
members of ARTAG were present: Matt Anderson, Dave Dantas, Michelle Wolf, Charlie Sherwood, Jeff
Cook, Fritz Braische, and Rich Carroll. A very frank, honest, and thoughtful discussion occurred for about
1 and ½ hours about the mtnENDURO. A smaller group met on August 18 to review the VVF proposal
dated August 14, 2015.
This memo will outline the various overall thoughts around the proposed event. Our recommendation
would not be possible without the excellent Memo from staff of July 31, 2015. The VVF input, time, and
consideration were superb during our meeting. Our comments from 8/3 were incorporated into their
8/14 proposal. Thank you VVF.
First, ARTAG is overwhelmingly, unanimously, and enthusiastically supportive of the mtnENDURO event
occurring in Avon. We want to find a way to make this event work for our residents, businesses, the
VVF, guests, participants, and the adjoining neighbors. The key items for ARTAG are:
1.Have the $25,000 bond in place to restore the trails to the proper state.
2.On which trails will the event occur?
3.Have current EVLT approval.
4.Work out details around the event planning.
For item #1, the $25,000 bond discussed in the staff memo of July 31 appears proper provided that
experts in trail work are hired for the post-race trail restoration. The bond is absolutely crucial in our
opinion as the trails will suffer significant degradation from the mtnENDURO and will have to be
restored. The trails are special and unique and their upkeep is vital to our community. If there is not a
$25,000 bond then there should not be the mtnENDURO.
With the impressive expertise of VVF and TOA; ARTAG knows that items #3 and #4 will be accomplished.
This leaves #2 “On which trails will the event occur” as our primary focus. VVF presented the
requirement for three (3) downhill rides or legs for the mtnENDURO. The trails presented for the
mtnEnduro downhills are currently:
- Lee’s Way; a machine built wider trail.
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Attachment 6
- Wild West; a machine built trail, wider trail
For some background; Wyse Way was discussed on 8/3 as a potential leg of the mtnENDURO. We
appreciate VVF removing this trail on the 8/14/2015 proposal. ARTAG did not support Wyse Way as this
is a hand built, singletrack trail that will not withstand the punishment of an ENDURO race. It cannot be
rebuilt to its current standards. An Enduro type race will change forever, irreparably, and detrimentally
the trails’ character. Further, given the nature of how the trail is constructed riders may blow off the
trail and impact the WAP. Again, thanks to VVF for removing this as a potential leg.
Saddleridge Loop was briefly discussed on 8/3 as an alternative and this trail is similar to Wyse Way.
Saddleridge Loop should not be used for the mtnEnduro. Let us be clear, VVF did not propose that this
trail be used.
Wyse Way and Saddleridge are discussed here for background information for Council.
Next is Wild West. ARTAG can support this trail be used provided the $25,000 bond is in place. If Wild
West is used it can be restored to its normal state with the caveats provided above. A suggestion to VVF
would be to time Wild West from the top of the climb forward. Do not time the climb. Also, VVF may
want to consider lengthening the downhill to include ASC to the moto flats area.
Lee’s Way was discussed. ARTAG believes Lee’s Way can be used for the mtnENDURO. It will need
extensive restoration after the race. Lee’s Way has an interesting twist for a leg of the mtnENDURO;
being a “chainless” downhill. The bikes would have their chains immobilized/removed so pedaling
cannot occur during the downhill. All ARTAG members support a chainless leg on Lee’s Way.
There was lengthy discussion around creating three new trails in the upper Metcalf drainage, UMD,
area. The vast majority of ARTAG members (1 dissent) believe this is the best and strongly desired
alternative.
It is our recommendation for Avon to start to build two new trails in the UMD in 2015 as soon as
possible. These would be #1 (P3) the most easterly trail and #2 (P2) the middle trail. These two trails
can be finished if needed in 2016. We recommend building the 3rd trail (P1), along the drainage in 2016.
The winter will allow the first two trails to take hold and compact for 2016. Building P1 in 2016 will keep
people off the other trails constructed in fall 2015. Avon should have bids for building these trails by the
end of August, 2015.
ARTAG wants to make sure that Council and the public understand how special the UMD is. This is a
unique area that has massive potential for many aspects of soft trail use.
We need to have the big vision in our sights. The mtnENDURO race is creating momentum around
getting these trails built, which is a huge positive and which we support. But we can’t lose sight of the
vision for this area. We need to remember that the reason we’re building these trails is to give people
long-term access to unique, well-designed trails – to give them a natural-resource-based experience.
There is an old Homestead in the UMD that has potential to provide an interpretative experience. The
high quality of the trails we desire and the natural experience in this area is our prime concern.
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Attachment 6
ARTAG RECOMMENDATIONS:
A. Have the $25,000 bond in place for trail restoration work as staff recommended. This is a
show stopper for ARTAG
B. Avon Should have the mtnENDURO in 2016
C. Have a current EVLT letter of support
ARTAG course recommendations, from most supported to least supported, are as follows:
1.The very strongly preferred alternative for the mtnENDURO in 2016:
a.Build two new trails in the UMD for two loops of the mtnENDURO in the fall of 2015
b.Use UMD P3; easterly trail
c.Use UMD P2; middle trail
d.The final leg will be Lee’s Way; chain or chainless
e.Once the bids are received, there has to be a way to make this work financially in 2015
and 2016.
2.Avon should have the mtnENDURO in 2016 using
a.UMD trail P3, most easterly trail, built in fall of 2015
b.UMD P2, middle trail if completed in the spring of 2016 or another trail, i.e. Wild West;
based upon conditions
c.Lee’s Way, chain or chainless
d.This has support from the vast majority ARTAG
3.The last and least favored option, as one member called it the “Emergency Handle”
a.Lee’s way chained
b.Wild West
c.Lee’s Way chainless
In presenting a minority opinion; racing in the West Avon Preserve is difficult to approve. The West
Avon Preserve is our neighborhood and backyard trail system and even a chainless downhill on Lee’s
Way is still a compromising position. The WAP is a special and treasured place and a race may change
that character.
Thank you again Avon Town Council for your time and consideration. Some members of ARTAG will be
at the August 25, 2015 Council meeting for further review and discussion.
Respectfully submitted on behalf of the Avon Recreational Trails Advisory Group
Rich Carroll, ARTAG Member
3 | Page
Attachment 6
ARTAG Proposed Future Trails
4 | Page
Attachment 6
ATTACHMENT 7
DRAFT
RECOMMENDED DESIGN & PUBLIC PROCESSES
FOR NEW TRAIL DEVELOPMENT PRIOR TO BIDDING & FUNDING
Prepared by Planning Manager Matt Pielsticker & Town Engineer Justin Hildreth
A proposal from ARTAG for additional trails in the “Upper Metcalf Drainage” was presented to Council in a
PowerPoint presentation on July 28, 2015. The proposal and associated map shows future trails in areas owned
by the Town; the map was provided to staff the week of August 17th as part of ARTAG’s recommendation to
Council on the 2016 MtnENDURO bike race application. Part of ARTAG’s recommendation includes the
prioritization and construction of two trail segments in the Upper Metcalf Drainage in 2015, with the final trail
segment being constructed in spring, 2016.
The request to construct additional soft-surface trails on Town-owned property in 2014 in the West Avon Preserve
proved to be an informative process for future projects. The process in 2014 demonstrated that additional time
and information on the front-end of the planning process would benefit all parties when studying a
proposal. Finalizing planning, mapping and public approval prior to bidding, funding and constructing is needed
as well as attention to operations and maintenance programs for volunteer work and staff resources is
appropriate as an integral part of trail building.
Based upon our experience with constructing trails, the following process is recommended for trail development
in the Metcalf Drainage:
I. Planning – 60-90days, dependent upon consultant availability
•Trail route(s) flagged in the field by ARTAG, VVMBA, or other trail advocacy group
•Route(s) GPS and Mapped for community review, with description of use - exclusive to bike riders or
multi-user design
•Metcalf Drainage - Riparian Area must be flagged as a first step by a qualified Environmental Resource
professional, including review of Avon Municipal Code Section 7.28.100, Natural Resource Protection,
in order to confirm compliance with:
7.28.100(G) Permitted Management Activities
7.28.100(I) Bridge construction that minimizes disturbance and removal of vegetation
•Route(s) modified, if necessary, based on Riparian study.
•Parking Feasibility of Metcalf Truck turnaround studied.
•Wildlife Baseline Report including recommendations for seasonal closures, if applicable
•Amendment of Recreational Trails Plan (2009) and identify consistency and/or potential for
amendments
•Review connectivity with other trail networks.
•Develop operations and maintenance plan
II.Public Review – 30-45 days
•Outreach with Open Houses with Wildridge Residents (Coyote Ridge Special Outreach), Mountain
Star, Metcalf Road, and diversified user groups.
•Open Houses
•Modify Route(s) if necessary
III.Construction Options Identified and Evaluated – 30 days
•Request for Proposals from qualified constructors to determine costs
•Review grant opportunities
•Present findings to Avon Town Council for consideration of private construction with or without
grants vs. volunteer with or without grants
•Budget Appropriation, and Amendment, if necessary
IV.Bidding & Construction - depends on construction technique, terrain, length and cost estimate.
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Date: August 20, 2015
To: Avon Town Council
From: Paula and Prentice O’Leary
On August 25, 2015, you will be asked to approve a GoPro mtnENDURO event to be held in 2016 on the
West Avon Preserve and organized by the Vail Valley Foundation (VVF).
We ask you to reject this proposal for the reasons set forth below. We ask this as Avon voters, as
adjacent residents to the West Avon Preserve, and as human beings who desire to “preserve” the flora
and fauna in this unique area.
1. GoPro mtnENDURO is AGGRESSIVE NOT PASSIVE USE
a. The West Avon Preserve is limited to “passive recreational use” by the Town’s
Management Plan and the Conservation Easement. But the very nature of the GoPro
mtnENDURO—with sequential/monitored start times and timed results—is aggressive,
not passive:.
b. The Town Manager’s July 31, 2015 report, page 5, states: “As to whether a mtnEnduro
race meets the intent of passive recreation and education, applying the U.S. legal
guidance…it is felt that the event does not meet the intent.” For the Town Council to
decide otherwise defies common sense.
c. On-line resources provide further argument, showing that other shepherds of public
lands have clarified “passive use”:
i. Less structured recreational activities which require little or no specialized
parkland development and are enjoyed on a first-come, first-served basis.
ii. Not managed for organized sports
iii. Do not require any type of formal programming by any type of recreational
agency.
iv. Not located within an environmentally sensitive area.
v. Do not abuse the natural resources, biological diversity, or environmental
qualities.
d. Given all this, the approval of the race by the Eagle Valley Land Trust is
incomprehensible and may be an abrogation of responsibility. How was it made given
the July 9, 2015 WAP tour led by Jim Daus to look for Harrington’s penstemon “one of
the rarest and most fascinating of these plants that grows along the bicycle trails.
2. GoPro mtnENDURO smacks of and is COMMERCIAL USE
a. The City Attorney’s rationalization that, because VVF is a 501(c)(3), the race would not
be “Commercial Use” avoids the reality of:
i. A for-profit corporation’s sponsorship
ii. Professional racers
iii. A $10,000 prize
iv. All the advertising and name recognition this brings with it for GoPro,
mtnENDURO, and every company on every pro bikers’ jerseys.
b. The Code of Federal Regulations of the United States of America clearly states:
“Commercial Use is recreational use of public lands for business or financial gain” as is
the case for GoPro.
c. We also note that the Internal Revenue Code may restrict charitable organizations to
sponsor amateur sports only.
3. Avon Town Council Approval would be a BREACH OF PROMISE
a. At the Wildridge fire station in 2014, then Mayor Rich Carrol stated unequivocally that
the Preserve would never be used for races—bicycling or running. He made this promise
to encourage adjacent residents to support the bicycle trail proposal. And, he stated this
in the presence of then Town Council Member Jennie Fancher, and Town Manager
Virginia Egger who both nodded agreement.
b. Residents relied upon this representation to their detriment.
c. Approval of this race by the Town Council would be a breach of citizen and voter trust in
our local government.
If these reasons alone do not convince the Council to reject the proposal, we add that there are other
considerations that have not been fully addressed and only add to the arguments against it:
1. Native plants and wildlife are threatened by the preparation for and execution of this race. Will
indemnification be sufficient to heal the land in a proper manner?
2. The Town is and will be spending countless hours of staff time that would otherwise be spent on
Town business. Is VVF providing adequate compensation (ultimately to us, the taxpayers)?
3. Considering the recent death of an Edwards resident at a mtnEnduro race in Crested Butte, are
the risks and liability too great?
4. Adjacent residents have not been formally consulted, but will be impacted by road blockage and
bicyclists and staff and photographers and friends gathering on Beaver Creek Point on the day of
the race and probably on one or more practice days.
5. True passive use will be prevented.
GoPro mtnENDURO, a timed, professional race for prize money is blatantly different from the daily
passive recreational use for which the Preserve was intended and is widely used. In fact, the very name
“Preserve” would beg you to prevent this kind of use. Please deny the request.
From:Virginia Egger
To:Debbie Hoppe; Richelle Curran
Subject:BAKER EMAIL FOR GOPRO PACKET - COMMENT LETTER
Date:Friday, August 21, 2015 10:02:42 AM
________________________________________________________________
Virginia C. Egger, Town Manager
970.748.4452 (D) | 970.331.1439 (C) | 970.748.4000 (O)www.avon.org
From: Laurie Baker [mailto:lbakes@mac.com]
Sent: Thursday, August 20, 2015 11:58 AM
To: Lutomirski, Paula
Cc: jfancher@avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah Smith Hymes; Scott Prince; Buz
Reynolds; Virginia Egger; Danita Dempsey; Matt Pielsticker; Charlie Sherwood; Dave Dantas; Fritz
Bratschie; Jeff Koch; Jeff Thompson; Kat; Matt Anderson; Michael Beach; Michelle Wolffe; Peter
Suneson; Rich Carroll; Ernest Saeger (esaeger@vvf.org); Mike Imhof; mgarnsey@vvf.org; Jim Horan
(DeltaRetired@comcast.net); Casey Wyse; Cody Wyse; Jamie Malin; O'Leary, Prentice;
scherpf911@aol.com; durkeeinvail@comcast.net; Lee Rimel; skitips@comcast.net; Jim Daus
(jdaus@evlt.org); mstern@evlt.org; interiordesignmas@gmail.com; douglisaj; Jim Horan
Subject: Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Thank you Paula for the letter. As a resident on Beaver Creek Point and an Eagle county voter
I support this letter 100%.
Laurie Baker.
Sent from my iPhone
On Aug 20, 2015, at 9:24 AM, "Lutomirski, Paula" <plutomir@conet.ucla.edu> wrote:
Please see attached PDF
Paula O'Leary
310-600-7358 (cell)
970-949-0984
PMB 19105
PO Box 19000
Avon, CO 81620
<2015-8-18 letter to Town Council.pdf>
From:Jim Horan
To:Prentice & Paula O"Leary
Cc:jfancher@avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah Smith Hymes; Scott Prince; Buz Reynolds;
Virginia Egger; Danita Dempsey; Matt Pielsticker; Charlie Sherwood; Dave Dantas; Fritz Bratschie; Jeff Koch; Jeff
Thompson; Kat; Matt Anderson; Michael Beach; Michelle Wolffe; Peter Suneson; Rich Carroll; Ernest Saeger
(esaeger@vvf.org); Mike Imhof; mgarnsey@vvf.org; Casey Wyse; Cody Wyse; Jamie Malin; Prentice & Paula
O"Leary; Laurie Baker; Dave & Mary Ann Scherpf; durkeeinvail@comcast.net; Lee Rimel; skitips@comcast.net;
Jim Daus (jdaus@evlt.org); mstern@evlt.org; interiordesignmas@gmail.com; Lisa & Doug Curry
Subject:Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Date:Thursday, August 20, 2015 11:12:27 AM
As a Wildridge resident and registered Eagle County voter, I support Paula O’Leary’s position
100%.
Sincerely,
Jim
Jim Horan
P.O. Box 7480
2165B Saddle Ridge Loop
Avon, CO 81620
970-845-7922 (H)
970-376-1378 (C)
From:Laurie Baker
To:Lutomirski, Paula
Cc:jfancher@avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah Smith Hymes; Scott Prince; Buz Reynolds;
Virginia Egger; Danita Dempsey; Matt Pielsticker; Charlie Sherwood; Dave Dantas; Fritz Bratschie; Jeff Koch; Jeff
Thompson; Kat; Matt Anderson; Michael Beach; Michelle Wolffe; Peter Suneson; Rich Carroll; Ernest Saeger
(esaeger@vvf.org); Mike Imhof; mgarnsey@vvf.org; Jim Horan (DeltaRetired@comcast.net); Casey Wyse; Cody
Wyse; Jamie Malin; O"Leary, Prentice; scherpf911@aol.com; durkeeinvail@comcast.net; Lee Rimel;
skitips@comcast.net; Jim Daus (jdaus@evlt.org); mstern@evlt.org; interiordesignmas@gmail.com; douglisaj;
Jim Horan
Subject:Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Date:Thursday, August 20, 2015 11:58:24 AM
Thank you Paula for the letter. As a resident on Beaver Creek Point and an Eagle county voter
I support this letter 100%.
Laurie Baker.
Sent from my iPhone
On Aug 20, 2015, at 9:24 AM, "Lutomirski, Paula" <plutomir@conet.ucla.edu> wrote:
Please see attached PDF
Paula O'Leary
310-600-7358 (cell)
970-949-0984
PMB 19105
PO Box 19000
Avon, CO 81620
<2015-8-18 letter to Town Council.pdf>
Heil Law & Planning, LLC Office: 303.975.6120
3445 S. Clermont St. Fax: 720.836.3337
Denver, CO 80222 E-Mail: eric@heillaw.com e-mail: ericheillaw@yahoo.com
H EIL L AW
TO: Honorable Mayor Carroll and Town Council members
FROM: Eric J. Heil, Town Attorney
RE: Res. No. 15-15 Referring Ballot Question to Authorize Sale of Town Property
DATE: August 20, 2015
Summary: Gart Properties LLC (“Gart”) previously presented to the Town Council initial concepts to
redevelop a portion of The Seasons At Avon that abuts Avon Main Street Mall. As part of this presentation,
Gart expressed the need to use a portion of Avon Main Street Mall that “bumps” into the Seasons property
so that the property line is straight on the north east side of the property in a manner similar to the north
west side. Multiple alternatives were explored with Gart including a ground lease and a redesign of the
project. It was determined that the sale and conveyance of the property owned by the Town of Avon is the
most appropriate process for a residential condominium project in order to provide clear title. The total
amount of property that Gart desires to acquire from the Town of Avon is 3,075 square feet (0.07 acres).
Gart intends to pursue a redevelopment project that would convert and expand a portion of the north side of
the Seasons building for residential condominium development thereby enhancing the vitality of the Main
Street Mall and helping to increase foot traffic and draw business for the benefit of the Town of Avon and its
citizens.Gart is proposing to acquire the Town property at fair market value, based upon an appraisal
acceptable to the Town. Please see the letter from Gart attached to this memorandum and the attached
graphic depicting the area of Town property that Gart seeks to acquire.
Conveyance of Town Property: Conveyance of Town Property requires prior voter approval. Section
18.3 of the Avon Home Rule Charter states, “The Town shall not sell or dispose of municipally-owned
buildings or real property in use for public purposes without first obtaining the approval of a majority of the
electors voting thereon.” Although the desired property is very small in area, there is no exception in the
Charter for small tracts.
Referral of Ballot Question: The adoption of a Resolution is required to refer a ballot question to the
voters on the question of authorizing the sale of Town Property. Resolution 15-15 is attached which would
refer the following ballot question to the Avon electorate for the November 3, 2015 election:
Ballot Title: “Authorizing the Sale of 3,075 square feet of Town of Avon property.”
Ballot Question: “Shall the Town of Avon be authorized to sell 3,075 square feet of Tract G
adjacent to The Seasons at Avon building to Avon Partners II Limited Liability Company in
accordance with Section 18.3 of the Avon Home Rule Charter, for an amount not less than fair
market value as determined by an appraiser acceptable to the Avon Town Council, for the
purpose of facilitating investment in a mixed-use redevelopment project at The Seasons at
Avon?”
NOTE: The Ballot question is worded to authorize the Town Council to convey the property, however, it
does not require the Town Council to convey the property. Therefore, finalization of details for the sale and
conveyance of this property would be subject to the Town Council’s discretion.
Coordinated Election: The Town may take advantage of utilizing the County election process and
conducting a municipal ballot issue election as a coordinated election with Eagle County. Please see the
attached memorandum from Debbie Hoppe, Town Clerk, and the form intergovernmental agreement with
M EMORANDUM & PLANNING, LLC
Avon Town Council
Resolution 15-15 Authorizing the Sale of Town Property
August 20, 2015
Page 2 of 2
Eagle County for a coordinated election. The intergovernmental agreement must be approved by August
25, 2015. Resolution No. 15-15 includes approval of the intergovernmental agreement and authorization
for Debbie Hoppe, as the designated election official, to execute the intergovernmental agreement;
therefore, no additional action by the Town Council is required other than to approve Resolution No. 15-15.
Cost of Election: Gart has agreed to pay for the cost of the election as is charged by Eagle County. The
estimated cost is $2,500.
Appraisal and Purchase and Sale Agreement: If the voters approve authorization to convey this portion
of the Avon Main Street Mall, then the appraisal of the parcel would proceed and a purchase and sales
agreement would be prepared to convey the parcel to Gart. The purchase and sales agreement would
require approval by the Town Council. Gart has indicated that they would apply to obtain final development
approvals of its redevelopment project prior to acquiring the property; therefore, both the use and
development of this portion of Town property would be defined prior to conveyance.
Fair Campaign Practices Act: As a reminder to the Town Council, once a ballot issues is referred to an
election, the Town may not spend more than $50 advocating for or against the passage of the ballot issue.
The Town may provide a factual statement to the public provided that the factual statement is objective,
includes arguments for and against a ballot question and does not advocate for or against the ballot issue.
Thank you, Eric
Attachments: Gart Properties LLC letter dated August 20, 2015
Graphic depicting portion of Avon Main Street Mall to be acquired
Resolution No. 15-15
Memorandum from Town Clerk, re: IGA with Eagle County for a coordinated election
Form Intergovernmental Agreement for Coordinated Election
August 20, 2015
Avon Town Council
TOWN OF AVON
One Lake Street
Avon, CO 81620
Re: Sale of a portion of Tract G
Dear Avon Town Council:
On May 26, 2015, we attended the Avon Town Council meeting and reviewed our development
concepts with the Council. Thank you for your time and guidance in our proposal to convert
portions of the existing commercial property located on the north side of the main floor of The
Seasons at Avon building into new residential units.
As presented, to enable us to pursue our proposed residential redevelopment project, we need to
acquire approximately 3,075 SF (0.07 acres) of Tract G, owned by the Town of Avon. After the
meeting, we explored multiple alternatives and determined that purchasing the property owned
by the Town of Avon is the best outcome.
We are impressed by the recent improvements to the Avon Main Street Mall which has
encouraged our interest in further investment in The Seasons building. We are very excited to
pursue this project and believe it will positively contribute to the quality and attractiveness of the
Main Street Mall. Additional residential density will enhance the vitality of the Main Street
Mall, help increase foot traffic and draw business for the benefit of the Town of Avon and its
citizens.
We propose to pay not less than fair market value for the small portion of Tract G. The market
value of this portion of Tract G will be determined by an appraiser approved by the Town.
It is our understanding that the Town Council must take action to refer the question of the sale of
this portion of Tract G to the November Eagle County election. Please let this letter serve as our
request for Avon Town Council to sell a portion of Tract G and provide approved ballot
language to the Eagle County Clerk. Your cooperation in facilitating this mixed use
redevelopment project at The Seasons is greatly appreciated.
Thank you for your assistance. Please feel free to call with any questions.
Sincerely,
GART PROPERTIES LLC
Mark Sidell
President
Portion of Avon Main Street Mall to be Conveyed to
The Seasons at Avon Mixed-Use Redevelopment Project
Area to be Conveyed
3,075 Square Feet
The Season At Avon building
Lettuce Shed Lane
Avon
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Resolution Referring a Ballot Question to Authorize Sale of Town Property
August 25, 2015
Page 1 of 2
TOWN OF AVON, COLORADO
RESOLUTION NO. 15-15
SERIES 2015
A RESOLUTION OF THE TOWN OF AVON REFERRING A
BALLOT QUESTION TO AUTHORIZE THE SALE OF TOWN PROPERTY
WHEREAS, Avon Town Council desires to convey municipally owned property located in
Tract G on the Avon Main Street Mall; and
WHEREAS, Section 18.3 of the Avon Home Rule Charter states, “The Town shall not sell
or dispose of municipally-owned buildings or real property in use for public purposes without
first obtaining the approval of a majority of the electors voting thereon.”; and
WHEREAS, November 3, 2015, is the date of a scheduled election to be conducted by the
County of Eagle which may be conducted as a coordinated election with the Town of Avon; and
WHEREAS, §31-11-111(2) authorizes the Town to submit any question to the vote of the
registered voters of the municipality by adoption of a resolution; and
WHEREAS, pursuant to §31-10-102.7, C.R.S., of the Colorado Municipal Election Code of
1965 and Section 1.12.010 of the Avon Municipal Code, the Town has determined to utilize the
requirements of the Uniform Election Code of 1992, Articles 1 1o 13 of Title 1, C.R.S. (the
“Uniform Election Code”), and to coordinate a regular municipal election with Eagle County;
and
WHEREAS, Avon Partners II Limited Liability Company has agreed to pay for the costs of
a coordinated election that are charged to the Town of Avon by Eagle County; and
WHEREAS, it is necessary to set forth certain procedures concerning the conduct of the
election.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO, AS FOLLOWS:
Section 1. Pursuant to the applicable provisions of the laws of the State of Colorado and the
Town Charter, the Town Council hereby submits to the registered electors of the Town, at such
regular Town election to be held on November 3, 2015 (the “election”) the follow ballot issue:
Ballot Title: “Authorizing the Sale of 3,075 square feet of Town of Avon property.”
Ballot Question: “Shall the Town of Avon be authorized to sell 3,075 square feet of
Tract G adjacent to The Seasons at Avon building to Avon Partners II Limited Liability
Company in accordance with Section 18.3 of the Avon Home Rule Charter, for an
amount not less than fair market value as determined by an appraiser acceptable to the
Avon Town Council, for the purpose of facilitating investment in a mixed-use
redevelopment project at the Seasons at Avon?
Yes______________
No_______________”
Resolution Referring a Ballot Question to Authorize Sale of Town Property
August 25, 2015
Page 2 of 2
Section 2. The Town Clerk is hereby appointed as the designated election official of the
Town for purposes of performing acts required or permitted by law in connection with the
election. The Town Clerk is further authorized to approve and execute an intergovernmental
agreement with Eagle County, Colorado to conduct a coordinated election.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town Council of the
Town of Avon, Colorado, on August 25, 2015.
TOWN COUNCIL: ATTEST:
_________________________________ ____________________________________
By: Jennie Fancher, Mayor By: Debbie Hoppe, Town Clerk
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Town of Avon 1 [Type text]
Eagle County
Intergovernmental Agreement
November 3, 2015 Coordinated Election
This Agreement is made and entered into this August 5, 2015 between Eagle County and Town of Avon
(hereinafter referred to as ‘Political Subdivision’), concerning the administration and the conduct of the November
3, 2015 Coordinated Election (the “Election”).
Coordinated and Designated Election Officials
Except as otherwise provided in this Section, the Eagle County Clerk and Recorder (the “County Clerk”) shall act
as the Coordinated Election Official for the conduct of the Election for the Political Subdivision for all matters in
the Uniform Election Code which require action by the Coordinated Election Official. The Political Subdivision
shall name a ‘Designated Election Official’ who shall act as the primary liaison between the Political Subdivision
and the County Clerk and who will have responsibility for the conduct of the Election procedures to be handled by
the Political Subdivision. Nothing herein shall be deemed or construed to relieve the County Clerk or the
Governing Body of the Political Subdivision from their official responsibilities for the conduct of the Election.
Jurisdictional Limitation
This Agreement shall apply only to the portion of the Political Subdivision within the boundaries of Eagle County.
County Clerk Responsibilities
The County Clerk shall perform the following services and activities for the Political Subdivision’s Election:
1. Adhere to all applicable provisions of C.R.S. Title One, Federal law related to elections and Colorado
Secretary of State rules.
2. Perform all services necessary for voting in Eagle County’s elections, including but not limited to,
preparation of mail–in and ballot voter materials, receipt and processing of applications for mail-in ballots,
timely mailing of ballots, tabulation of votes and certification of results.
3. Provide adequate locations for Voter Service and Polling Centers throughout the County during all
Elections.
4. Provide the Political Subdivision an itemized statement of the costs for performing the tasks by the
County Clerk hereunder no later than 60 working days following the Election. Exercise all reasonable
diligence, care and control in providing these services to the Political Subdivision.
Town of Avon 2 [Type text]
5. Give assistance and information to the Designated Election Official of the Political Subdivision on any
matter to ensure the smooth and efficient operation of the Election (such information not to include legal
advice).
6. Additional responsibilities related to certain Special Districts ( the “District”) in which non-resident property
owners may be eligible to vote:
a. Send property owner ballots to non-resident voters based on list provided by the District with
labels that distinguish them from County ballots.
b. Record on the spreadsheet each property owner ballot returned.
c. Process ballots for the Absentee Counting Room.
d. Tabulate and certify results for these special elections.
Political Subdivision Responsibilities
The Political Subdivision shall perform the following services and activities:
1. Identify a ‘Designated Election Official’ to act as liaison between the Political Subdivision and the County
Clerk.
2. Determine the ballot issues to be voted upon at the Election.
3. Determine the ballot title and text. Ballot titles shall begin, “SHALL (DISTRICT) TAXES BE INCREASED
(first, or if phased in, final, full fiscal year dollar increase) ANNUALLY?” or “SHALL (DISTRICT) DEBT BE
INCREASED (principal amount), WITH A REPAYMENT COST OF (maximum total district cost)?
4. Be solely responsible for the accuracy, grammar and spelling of all ballot titles and text.
5. Exercise all reasonable diligence, care and control in providing these services to the County Clerk.
6. Give assistance and information to the County Clerk on any matter to ensure the smooth and efficient
operation of the Election (such information not to include legal advice).
7. Adhere to all applicable provision of the Colorado Revised Statutes which are necessary or appropriate to
the performance of the above duties.
8. Assist with equipment logic and accuracy testing and post-election canvass and audit as requested.
9. Additional Responsibilities for District with Non-Resident Eligible Voters
• Compare property owner list received from county assessor’s office to statewide voter registration
list. (Using database available in county clerk’s office or obtain unique username and permissions
from the Secretary of State) Identify and document in-district owners and out of district / eligible
voters. Eligible voters for certain Special Districts include property owners and their spouses,
who are registered to vote within Colorado, but outside of Eagle County.
• Certify list of eligible non-district resident Colorado voters/property owners to County Clerk. List
must have only one name per line for each person eligible to receive a property owner ballot.
Town of Avon 3 [Type text]
Costs
The County Clerk shall keep a careful and accurate accounting of all chargeable items to the Political Subdivision
and shall submit to the Political Subdivision, a statement of charges (for costs incurred by the County and not
billed directly to the Political Subdivision by an outside vendor) within sixty (60) work days following the date of the
Election (Appendix B). Costs shall include but are not limited to: election judges and other associated personnel,
ballots and related election forms, printing, election supplies, legal notices paid for the County, postage, rental
charges, technical support, and TABOR Notice printing and mailing.
The County Clerk shall charge each Political Subdivision taking part in the General Election on a prorated basis
based primarily on the number of ballot issues, active voters, and/or items to be included on the ballot for each
Political Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such
costs will be charged accordingly.
The County Clerk shall charge each Political Subdivision for costs relating to the TABOR Notice on a prorated
basis based on the number of ballot issues and/or items to be included in said notice for each Political
Subdivision. In the event that additional costs are incurred, the Political Subdivision promulgating such costs will
be charged accordingly.
There will be a surcharge for coordination and administration of non-resident, property owner ballot mailing of
$1000.00.
The minimum charge for coordinating the Election with the County Clerk shall be $500.00.
The Political Subdivision shall remit all payments due to the County upon receipt of an itemized statement.
Call and Notice
The County Clerk will publish one notice and sample ballot as required by C.R.S. 1-5-205 of the Uniform Election
Code in the Eagle Valley Enterprise and the Aspen Times Weekly no later than 20 days prior to the Election
(Appendix B).
Petitions: Preparation and Verification
The Political Subdivision shall be responsible for the petition process in compliance with applicable Colorado
statutes, ordinances, or charter provisions. This process includes, but is not limited to, providing petitions,
Town of Avon 4 [Type text]
approving the candidate or initiative petitions to be circulated within the Political Subdivision, and receiving the
petitions.
The County Clerk shall be responsible for approving the form of petitions and verifying the eligibility of petition
signatures.
Ballot Certification Format Requirements
The Political Subdivision is responsible for furnishing the text of the ballot to the County Clerk at least 60 days
before the Election in final written form using the format requirements specified in Appendix A. The Political
Subdivision assumes all responsibility and cost for any judicial proceedings regarding whether or not issues
legally belong on the ballot. The list of candidates/questions must be typed exactly as it is to appear on the ballot,
including correct order. For candidates, specify titles of offices, the order of the names to appear for each office
and the order of offices. For issues, specify the ballot title, and the order of the issues. Wording shall be in upper
and lower case except as is dictated by law (e.g., TABOR Amendment). Bulleted lists and strike-outs are not
compatible with our ballot creation software and as such cannot be included in the ballot text. The Political
Subdivision has the responsibility to proofread and edit the text of the official ballots before the County Clerk will
authorize printing of the ballots. From the time of receipt of the ballot proof, the Political Subdivision has 24 hours
to proofread, correct if necessary, sign and return the proof to the County Clerk and its failure to disapprove and
correct errors within that time shall constitute an approval of the ballot proof. After final approval of the ballot text
the Political Subdivision assumes all responsibility and cost for any judicial proceedings related to any errors
within the text of their issue or race on the printed ballots.
Political subdivision will provide ballot language in Spanish and English.
TABOR Notice
Each Political Subdivision shall provide an opportunity for all comments concerning ballot issues to be
summarized as required by Article X, Section 20 of the Colorado Constitution. The Designated Election Official
shall transmit the summaries and any other required material to the County Clerk no later than 42 days before the
Election in final written form in accordance with the specifications required in Appendix A. Submissions not
meeting these requirements will be rejected by the County Clerk.
Political Subdivision shall:
1. Include, within its Ballot Issue Notice (TABOR Notice; Article X, Section 20 of the State Constitution),
ballot titles in this order of preference:
• Citizen Petitions:
i. Notice of Election to Increase Taxes
Town of Avon 5 [Type text]
ii. Notice of Election to Increase Debt
• Referred Measures:
i. Notice of Election to Increase Taxes
ii. Notice of Election to Increase Debt
2. Title the Tabor Notice with “NOTICE OF ELECTION TO INCREASE TAXES / TO INCREASE DEBT / ON
A CITIZEN PETITION / ON A REFERRED MEASURE” according to the type of Tabor question.
3. Provide in English and Spanish the Political Subdivision’s completed TABOR Notice to Teak J. Simonton,
County Clerk in the format described in Appendix A.
4. The Political Subdivision shall provide an excel spread sheet with mailing addresses of eligible electors to
the County Clerk for all eligible electors residing outside of Eagle County by September 22, 2015
(Appendix B). Names with the same mailing address may be combined to include “All Registered Voters”
at that address.
The County Clerk shall:
1. The County Clerk shall be responsible for mailing the notice required by Article X, Section 20(3) (b) in the
most cost effective manner feasible to all registered Eagle County voters.
2. Combine the text of the TABOR Notices produced by the Political Subdivision with those of other political
subdivisions to produce the TABOR Notice packet.
3. Include in the TABOR Notices mailed to each household where one or more eligible electors reside, voter
notification information which will include household address, precinct number, the specific election being
noticed and other applicable information.
4. Address the packet to ‘All Registered Voters’ at each address of one or more active registered electors
within the Political Subdivision. Nothing herein shall preclude the County Clerk from sending the TABOR
Notice to persons other than active electors of the Political Subdivision if such sending arises from the
County Clerk’s efforts to mail the TABOR Notice packet at ‘least cost’.
5. Be responsible for placing the TABOR Notices received from the various political subdivisions
participating in the Election in the proper order in the TABOR Notice packet. As nearly as practicable, the
notice shall be in the order the ballot issues will appear on the ballot.
6. Mail the TABOR Notice packet, addressed as required by law, at least 30 days before the Election.
Town of Avon 6 [Type text]
Property Owner Lists
(Applies Only to Political Subdivisions Whose Eligible Electors include Property Owners)
The Political Subdivision shall acquire the property ownership list referred to in C.R.S.1-5-304 from the Assessor.
The cost of the list is provided by statute and shall be paid directly to the Assessor by the Political Subdivision.
The Political Subdivision’s staff shall be solely responsible for any work required on the Assessor’s list and may
contact the County Clerk or the Secretary of State if access to voter registration records is required.
Street Locator List
Appendix C to this Agreement is a copy of the Street Locator List for the Political Subdivision. It is the
responsibility of the Political Subdivision to review the list and correct any errors. A Statement of Certification,
Appendix D, must be signed by the Designated Election Official for the Political Subdivision and returned to the
County Clerk along with any changes to the Street Locator List, accompanied by the signed Intergovernmental
Agreement 70 days prior to the Election, August 25, 2015. (Appendix B)
Appointment and Training of Election Judges
All Election Judges shall be appointed and trained by the County Clerk. In the event that additional Judges are
needed, the Political Subdivision may be required to provide one individual to serve in that capacity.
Testing and Tabulation
Processes relating to the tabulation of ballots shall be the responsibility of the County Clerk. An unofficial abstract
of votes will be provided to the Political Subdivision upon completion of the counting of all ballots.
Canvass of Votes
The canvass of votes will be conducted by the Board of Canvassers appointed by the County Clerk. Such
canvass will be completed no later than seventeen (17) days after the Election (November 20, 2015) and official
results of the canvass will be provided to all Political Subdivisions participating in the Election. Any additional
Certificates of Election which are required by law to be forwarded to another division of government shall be the
responsibility of the Political Subdivision.
Town of Avon 7 [Type text]
Indemnification
The Political Subdivision agrees to indemnify, defend and hold harmless the County, its officers and employees,
from any and all losses, costs, demands or actions, arising out of or related to any actions, errors or omissions of
the Political Subdivision in completing its responsibilities relating to the Election and related tasks.
Cancellation
In the event that the Political Subdivision, after the signing of this Agreement and on or before the day of the
Election, resolves not to hold the Election, notice of such resolution shall be provided to the County Clerk
immediately. The Political Subdivision shall provide notice by publication (as defined in the Code) of the
cancellation of the Election and a copy of the notice shall be posted in the Office of the County Clerk, in the office
of the Designated Election Official (as defined in the Code), in the primary building of the Political Subdivision,
and, if the Political Subdivision is a special district, in the office of the division of local government. The Political
Subdivision shall not cancel the election after the 25th day prior to the Election (Appendix B).
The Political Subdivision shall be responsible for all expenses incurred on its behalf to the date that notice was
received by the County Clerk together with all expenses incurred thereafter which could not be avoided by
reasonable effort. All costs incurred or contracted for by the County Clerk to support the Political Subdivision’s
portion of the TABOR Notice shall be reimbursed by the Political Subdivision.
Upon receipt of the invoice the Political Subdivision shall promptly pay the County Clerk the full actual costs of the
activities of the County Clerk relating to the Election incurred both before and after the County Clerk’s receipt of
such notice.
Reasonable Care
The County and its employees, agents, representatives, or other persons acting under the direction or control of
the County shall use reasonable care in carrying out their obligations under this Agreement.
Notices
Any and all notices required to be given by this Agreement are deemed to have been received and to be effective:
• three days after they have been mailed by certified mail, return receipt requested to the address as
set forth below;
• immediately upon hand delivery to Teak J. Simonton, County Clerk,; or
• immediately upon receipt of confirmation that a fax or e-mail was received;
Town of Avon 8 [Type text]
To County Clerk: Teak J. Simonton
Eagle County Clerk and Recorder
500 Broadway
P.O. Box 537
Eagle, CO 81631
Fax: 970-328-8716
Email: teak.simonton@eaglecounty.us
To Jurisdiction: fax:_______________________________
e-mail address: _____________________
Time is of the Essence
Per C.R.S. 1-7-116(2) this Agreement must be signed and returned to Teak J. Simonton, Clerk and Recorder
seventy (70) days prior to the Election, August 25, 2015.
The statutory time requirements of the Uniform Election Code and the time requirements set by the Secretary of
State in the Rules and Regulations Governing Election Procedures shall apply to the completion of the tasks
required by this Agreement.
In witness whereof, the Parties hereto have executed this Agreement to be effective the ___________________.
________________________________________
Designated Election Official
For Town of Avon
Attest:
________________________________________ ____________________________________________
Chairman Teak J. Simonton Date
Eagle County Board of Commissioners Clerk and Recorder
Appendix A
Requirements for Formatting Submissions
November 3, 2015 Coordinated Election
Intergovernmental Agreement
Town of Avon
Media • Email attachment of Word document OR
• compact disk (CD)
Software Word version 2003 or above
Text Times New Roman
Spacing Single
Tables/Columns/Bullets
Strikethroughs
Do not use tables, bullets, strike-throughs or columns in setting up files. These are
difficult to reformat and often require type size adjustments. Use tabs to put
information in rows and/or columns.
Printout A hard copy must be submitted with the electronic version with the file name clearly
noted on the first page.
Labeling Name of political subdivision and date of election
Eagle County Clerk and Recorder
Teak J. Simonton
2015 Election Cycle
Town of Avon
Appendix
B
CALENDAR
OF
EVENTS
AND
DEADLINES
for
NOVEMBER
3,
2015
COORDINATED
ELECTION
While
this
calendar
may
not
include
all
significant
dates,
some
key
dates
are
identified
for
your
reference.
Special
districts
and
political
subdivisions
planning
to
coordinate
with
the
clerk’s
office
should
be
aware
of
the
following
deadlines:
• July
24,
2015
If
by
100
days
before
the
election,
a
political
subdivision
has
taken
formal
action
to
participate
in
an
election
that
will
be
coordinated
by
the
county
clerk
and
recorder,
the
political
subdivision
shall
notify
the
county
clerk
and
recorder
in
writing.
C.R.S.
1-‐7-‐
116(5)
• August
5,
2015
IGA’s
will
be
mailed
to
participating
entities
• August
25,
2015
70
Days
prior
-‐
Political
subdivisions
participating
in
the
election
must
return
signed
Intergovernmental
Agreements
to
the
county
clerk
and
recorder.
C.R.S.
1-‐7-‐
116(2)
• September
4,
2015
60
Days
prior
-‐
Last
day
for
the
designated
election
official
from
each
political
subdivision
to
certify
the
ballot
text
to
the
county
clerk
and
recorder.
C.R.S.
1-‐5-‐
203(3)(a)
• Week
of
September
14,
2015
Equipment
and
Logic
and
Accuracy
Testing
• September
22,
2015
42
Days
prior
–
Political
subdivisions
shall
deliver
the
full
text
of
any
required
ballot
issue
notices
(pro/con
statements)
to
the
county
clerk
and
recorder
in
order
to
be
included
in
the
issue
mailing.
C.R.S.
1-‐7-‐904
• October
9,
2015
Last
date
to
for
political
subdivision
to
cancel
election
or
withdraw
ballot
issue
or
question.
C.R.S.
1-‐5-‐208(2)
• October
14,
2015
No
later
than
20
days
prior
to
Election
Day,
the County Clerk will publish
notice of election.
• October
14
-‐
October
16,
2015
First
mailing
of
ballots;
continued
mailing
of
ballots
through
October
26.
• November
3,
2015
Election
Day
–
First
Tuesday
of
November.
• November
20,
2015
Deadline
to
certify
election
results.
Official
results
will
be
forwarded
to
political
subdivisions.
Please
keep
this
list
of
dates
for
your
reference.
Town of Avon
Appendix D
Eagle County
Intergovernmental Agreement
November 3, 2015
Coordinated Election
Statement of Certification – Street Locator List
I, ___________________________________, as Designated Election
Official for______________________________________, do hereby certify that
the Street Locator List provided to the Political Subdivision has been reviewed,
corrections made, and to the best of my knowledge I believe it is a true and
complete list of the addresses located within the Political Subdivision.
Designated Election Official Date
for _____________________________
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth, Town Engineer
Virginia Egger, Town Manager
Date: August 20, 2015
Agenda Topic: Space Needs Analysis and Facility Condition Assessment, Avon Town Hall
Background
The existing Avon Town Hall was constructed in 1980, and is located at One Lake Street in Harry A.
Nottingham Park. It is a three story building, with 15,300 square feet. Town Hall houses 45 employees
including Police, Planning, Engineering, Administration, Clerk and Finance Departments. Also, there are
three conference rooms and a multi-use room that hosts Town Council meetings and Municipal Court.
Attached is the Avon Town Hall Facility Assessment and Space Needs Analysis, completed by SEH,
consultant to the Town. The Facility Assessment analyzed the building structure and systems along with
options for maintenance, renovation or replacement. The Space Needs Analysis developed current and
future space requirements for the departments and services currently operating out of Town Hall and
applied existing building codes, regulations and standards.
Facility Assessment
The Facility Assessment addresses the following components and develops renovation and addition
options for them:
1.The building structure, exterior, wall systems, roof, interior layout and construction, and
finishes
2.The building mechanical, electrical and plumbing (MEP) systems and the fire alarm and fire
protection systems
When Town Hall was first constructed, it was only partially built-out. Over the years, it was built out
incrementally with no overall plan and there have been several small remodels. As a result, the building
lacks a cohesive layout, with several awkward office spaces and acoustic problems. The building does
not conform to modern building codes and the Americans with Disabilities Act (ADA). Any major
remodel will mandate upgrades to conform to the ADA and 2015 building and energy codes.
The MEP systems are inadequate and require total replacement including the Heating, Ventilation and
Air Condition Systems (HVAC). The HVAC system is over 30-years old and cannot maintain comfortable
conditions throughout the building. The electrical system provides service to Town Hall, parks garage,
cabin, pump house, pavilion and Nottingham Park. The equipment has been installed and upgraded
incrementally over the last 30-years and is approaching the end of its useful life. The electrical engineer
recommends the electrical distribution system be replaced in its entirety as part of any future remodel
options. Also, the electrical engineer recommended that the electrical power needs for the park be
reevaluated in light of the construction of the Pavilion.
The Town Hall building does not have fire sprinklers and any major remodel will require the installation
of a fire sprinkler system. The building is structurally sound and there is no evidence of differential
settlement or moisture instruction into the structure. The roof contains asbestos moisture proofing
covered with shake shingles and asphalt shingles. Any work to the roof in excess of 100 SF will likely
require asbestos remediation of the moisture proofing materials.
Space Needs Analysis
The Space Needs Analysis looked at the current and long term space needs through 2035 for the Police
Department (to match the Public Safety Facility study programming) and through2025 for all
departments based on current standards, codes and regulations. Each department located in the
15,300 SF Town Hall was interviewed to determine existing and potential future staffing needs and then
programmed using predetermined office space criteria for each job type. The space needs were then
calculated and adjusted for building support, exterior envelope and structure, inter-departmental
circulation, egress stairs, elevator, mechanical and electrical rooms.
The space needs summary is on page 9 of the report and results in current space uses of 14,052 square
feet. Future space need projections show demand for a total of 24.511 square feet, including the
Building Gross Square Feet (BGSF) adjustment, of which police would demand 10,811 of the BGSF;
leaving a balance of 13,700 square feet needed for other staff office and meeting spaces .
Town Hall Development Options
Utilizing the space needs demand results, three (3) options with sub-options were studied and included:
A. Renovating existing Town Hall. This involves renovation of the existing structure that would
focus on solving ADA and code non-compliance, replacement of MEP systems, poor layout
and space usage.
B. Demolishing existing Town Hall and replacement on the existing site. The demolition of the
existing Town Hall allows a new structure, building systems and layout to be built in the
existing location but requires relocating Town Hall operations during construction.
C. Constructing a Town Hall on a new site. This allows Town Hall to be demolished and
incorporated into the park and pavilion and will only require Town Hall operations to move
once upon completion of the new building. Potential locations include the existing Fire
Station site and the Skier Building.
The following table summarizes options that were studied to develop budget level cost estimates:
Option Description Project Cost
A1 Remodel Town Hall with Police Relocating* $4,500,000
A2 Remodel and Expand Town Hall to include Police $7,600,000
B1 Demolish Town Hall & Rebuild on Existing Site with Police
Relocating*
$5,800,000
B2 Demolish Town Hall & Rebuild on Existing Site, Including
Police
$10,100,000
C1 Relocate Town Hall to Skier Building with Police Relocating
to another location: Tenant finish costs only
$3,100,000 (does not include
building purchase)
C2 New Town Hall at new site, including Police $9,800,000
* Police relocation to a joint facility with the Fire District is currently being programmed, with funding
approved by Council to develop a schematic design and cost estimate. This work will be completed in
early October. In addition to construction costs at the joint facility, is the need to acquire land from the
Fire District. That cost is also being calculated as part of the early October cost estimating.
Page 2
NEXT STEPS
• The current Public Safety Facility schematic development work and pricing information is due in
early October. The scheduled date for a go-no go decision by the Town of Avon on whether to
locate the police department in this joint facility is expected in late October, but not later than the
November 10, 2015 Council meeting. In order to have comprehensive information for the other
options stated above and to address the deficiencies of the current Town Hall for other employees,
court and meeting space needs, staff recommends the following steps be considered to reach a
decision on this important building need:
• September – November 10th
Retain planning consultant services to evaluate options for the current Town Hall Fire Station sites
and to update the park plan and Town Center West District Plan. A RFP has been issued for
qualified consultants to assist with this work as requested in the Council priorities stated earlier in
the year. Staff recommends Swift Gulch and Lot 5 properties also be included in the land planning
work so that options for utilizing those Town properties are evaluated for the comprehensive facility
needs of the Town.
Consultant proposals are due on September 11th, with an expected term to complete the work being
six to eight weeks. This planning horizon should be able to provide Council an initial draft of options
timed with the go-no go Public Safety Facility decision.
• November 10th – February 1st
Based on the facility location(s) decision, complete all needed design and pricing for consideration of
funding options, including a bond issue
Page 3
AVON TOWN HALL
Facility Assessment and Space Needs Analysis
July 12, 2015
Virginia Egger - Town Manager
Justin Hildreth - Town Engineer
Bob Ticer - Police Chief
Debbie Hoppe - Court Clerk / Town Clerk
Matt Pielsticker - Planning Manager
Scott Wright - Director of Finance
Team
Short Elliott Henderickson, Inc.
Jerey Pedersen
Architecture
JVA Consulting Engineers
Thomas Soell
Structural
Beaudin Ganze Consulting Engineers
Dan J. Koelliker
Mechanical, Electrical, & Plumbing
Acknowledgements
Short Elliott Hendrickson, Inc. (SEH) wishes to express our gratitude to all at the Town of Avon, Avon
Police Department, and all the enthusiastic sta who participated in the development of this Space
Needs Analysis and Facility Assessment report.
SHORT ELLIOTT HENDRICKSON, INC.
SHORT ELLIOTT HENDRICKSON, INC.
Executive Summary / Process......................................................
Space Needs Analysis....................................................................
Facility Assessments......................................................................
Introduction
Facility Assessment
Architectural and Structural
Mechanical Systems
Electrical Systems
Options.............................................................................................
Option A1: Existing Building Remodel: Town Hall Only
Option A2: Existing Building Remodel & Expansion: Town Hall and Police
Option B1: Demolish Existing Building & New Construction: Town Hall Only
Option B2: Demolish Existing Building & New Construction: Town Hall & Police
Option C1: Skier Building Three-Story Tenant Fit Out: Town Hall Only
Option C2: New Site Two-Story Construction: Town Hall & Police
Appendix..........................................................................................
Space Needs Analysis by Department
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In May 2015, The Town of Avon commissioned
Short Elliot & Hendrickson, Inc. to develop a
detailed space needs analysis for the Avon Town
Hall and Avon Police and to conduct a facility
assessment of the existing Town Hall building
and site. We enlisted a highly interactive process
for this project to streamline the project. In
our initial orientation meeting, we discussed
with Town of Avon ocials and departmental
leaders a timeline with milestones for on-site
workshops, tours and interviews and for the
deliverables.
These on-site meetings and observations gave
the design team a clear insight into the daily
operations and the working environment of the
existing Town Hall and Police facility. Currently,
all available departmental floor area is fully
occupied. To accommodate any additional sta,
one or more departments will need to move
out of the building. The Town Hall operations
projections will require additional sta in
the next 5 to 10 years and the Avon Police
projections indicate increased needs through
2035. To keep both the Town Hall and Police
at this location and avoid further operational
crowding and ineciency will require adding
new square footage to the building.
We walked the building with facilities personnel
to observe and assess exterior and interior
conditions. The building’s support systems
are nearing a decision point for investing in a
complete MEP system overhaul. The overall
exterior appears sound and weather tight with
the possible exception of the south skylight. The
indoor environment compromises occupant
comfort and accommodation. In many
locations, access to daylight is insucient and
temperature control and air quality conditions
are compromised. Broken window hardware
and shades; aging mechanical, plumbing and
electrical systems require occupants all too
often to make-do. Sta have adapted to the
building’s spatial and indoor environment
limitations that potentially negatively impact
productivity.
Numerous locations throughout the existing
facility are ADAAG non-compliant and in need
of remodel to current ADAAG requirements.
Based on the 2025-2035 space needs analysis,
a major remodel based on current code
upgrades will be required to accommodate
future departmental needs.
To achieve the Town of Avon’s future
departmental growth needs the Town of Avon
stakeholders and design team determined
six planning options for three sites, including
the existing Town Hall site, Fire Station site
and the Skier Building. We developed site and
departmental plan diagrams to evaluate each
option. Three options include only the Town Hall
and three other include the Town Hall with the
Police.
The cost budget model for each option is
developed appropriate to a programming level
of detail. Each site option is accompanied by a
Executive Summary
04 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
descriptive narrative for the assumed building
systems and at a similar level of construction
detail to the existing Town Hall and Police
Station. We consider a variety of cost variables
to develop the models including historic costs,
contractor input and RS Means cost data to
then base our assumptions and once again are
appropriate for a municipal town hall building
in the Avon mountain area environment. To
achieve a higher level of cost accuracy would
require a conceptual development for each
option.
Operational and maintenance costs are a
consideration in the assessment of the existing
Town Hall. The existing building dating back
to circa 1980 code requirements performs at
lower energy and water utilization rates than
current codes. The existing shell and envelope
is based on lower insulation and air infiltration
standards that are inecient by 50% or
more than current energy codes will allow.
In addition, the allowable energy usage was
much higher in the 1980’s than current energy
code requirements. By comparing current
energy code requirements, the energy and
water resource utilization of the existing HVAC,
plumbing, electrical and lighting systems on the
whole would be as much as 50% higher than the
required systems for a new or remodeled Town
Hall building. Maintenance costs in the existing
building would also likely be higher than a new
or remodeled building. Maintaining the existing
building shell and infrastructure requires
annual expenditures to repair or replace failing
systems. These repair and system replacement
costs typically maintain the existing building
envelope, infrastructure and operations and
do not improve building performance to
that of new construction. In the first year of
new construction there may be minor costs
for system adjustment and correction that
would largely be covered as warranty items.
Maintaining the existing Town Hall to its original
capabilities will not reduce the annual operation
costs and further increased maintenance costs
are likely.
Option Cost Estimate
A1: Existing Building
Remodel: Town Hall Only
$4,483,293.38
A2: Existing Building Remodel
& Expansion: Town Hall &
Police
$7,581,235.19
B1: Demolish Existing
Building & New Construction:
Town Hall Only
$5,827,602.84
B2: Demolish Existing
Building & New Construction:
Town Hall & Police
$10,114,164.97
C1: Skier Building Three-
Story Tenant Fit Out: Town
Hall Only
$3,091,172.79
C2: New Site Two-Story
Construction: Town Hall
& Police
$9 ,820,757.61
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Information Gathering
The Town of Avon provided the design team
with record drawings of the existing town
hall along with stang data and a current
departmental organizational chart, reflecting
the Town of Avon organizational structure and
identification of the departments. We generated
floor plan diagrams of the existing building to
belter determine a building-wide departmental
reorganization. In addition, we received plan
markups of the current oce arrangements
indicating personnel and existing areas. The
SEH Team utilized this information to generate
the space needs program and spatial diagrams.
Sta Questionnaire
We developed for departmental leaders an
easy-to-use digital PDF form questionnaire
that included voting buttons and comments to
encourage space needs input. We distributed
the questionnaire in advance to the Town
to allow department leaders ample time
to complete. The questionnaire serves two
important objectives. It documents important
information formulated directly by the facility
users and, most important, it begins the formal
process during which the users begin to think
critically about their current facility and what
an appropriate facility should be to best serve
the needs of the public and the department.
Collection of Sta Questionnaires / Draft
Program Template
Prior to the first workshop, the Town leadership
collected and returned the completed
questionnaires. The questionnaire responses
provided useful information to incorporate
into the initial draft program template that
would be used the first workshop space needs
interviews. We also used the questionnaires to
help organize the agenda for the initial kick-o
meeting and departmental interviews.
Kick O Meeting / Project Stakeholders
Workshop 1 & Interviews
We conducted the initial workshop in Avon
with the Town Manager and departmental
leaders in a convenient meeting location to
each department. Prior to the interviews with
department leaders, the Town Manager met
with SEH to preface space criteria goals and
standards that should be considered and
discussed with each department leader. The
intended outcome for the workshop was to come
away with vetted information to incorporate
afterwards into a first round draft program that
more closely defined space needs.
On-Site Interviews
The SEH Team and Town Manager met one-
on-one with the department leaders to gain
a detailed understanding of departmental
operations and anticipated spatial requirements
Space Needs Analysis
08 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
for the space needs analysis. On-site interviews
with the questionnaire respondents are
necessary to “read between the lines and fill
in the gaps” of the respondents’ observations.
In a day of interviews we actively recorded in
real time the detailed needs for each space and
assisted each department leader in achieving
a clearer understanding of oce standards
and how the facility must function. These
highly productive interviews accomplished a
great sense of leadership engagement toward
meeting the future needs for a new facility.
Workshop 2
As a response to the on-site interviews, SEH
prepared the first draft program. We identified
Items that required further clarification by a
second round of interviews to confirm or adjust
stang and the space standard requirements.
This prepared draft served as the basis for the
half-day follow up Workshop 2 in Avon. The
interview sessions followed a similar format
to the first workshop with the added goal to
reduce the overall square footage and further
consolidating space needs through shared
space and defined adjacencies. The final
outcome tabulated in a space needs program
determined appropriate for the Town of Avon.
SHORT ELLIOTT HENDRICKSON, INC. | 09
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Staff Staff TOTAL
Code
Administration
1.1 Staff 5 1,027 8 1,039
1.2 Support - 1,728 -1,650
Departmental Total 5 2,755 3,582 8 2,689 3,496
Community Development
2.1 Operations 8 1,076 10 782
2.2 Support - 793 -620
Departmental Total 8 1,869 2,430 10 1,402 1,823
Finance
3.1 Staff 10 1,154 12 1,233
3.2 Support - 818 -1,420
Departmental Total 10 1,972 2,564 12 2,653 3,449
Engineering
4.1 Staff 2 332 2 288
4.2 Support ---100
Departmental Total 2 332 432 2 388 504
Police
5.1 Transportation - 442 -500
5.2 Prisoner Intake / Holding - 388 -510
5.5 Support 2 1,692 3 3,100
5.6 Officer Areas 18 1,161 25 2,820
Departmental Total 20 3,683 4,788 28 6,930 9,009
Building Support
6.1 Ancillary Functions - 198 -1,050
6.2 Building Operations ---600
Departmental Total 0 198 257 0 1,650 2,145
45 60
10,809 14,052 15,712 20,426
120%24,511
SUMMARY
Building gross square footage multiplier (BGSF) includes: exterior envelope and structure, inter-departmental circulation, egress stairs,
elevators, electrical rooms,
Space code designations: WS (workstation) CWS (counter workstation) PO (private office) ER (enclosed room) OA (open area) SA (secure
outdoor)
Current Programmed
2015 2025 (2035 @ Police)
Department
Total Staff
Total Net Square Footage
Building Grossing Square Feet BGSF
Total NSFSubTotal
NSF
TOTAL
NSF
SubTotal
NSF
WĂŐĞ ϭ
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Introduction
The Town Hall and Avon Police building located
at 1 Lake Street, Avon, CO is a three-story
facility which houses town administration and
a multi-use boardroom/courtroom on the first
level, departmental oces on the second floor,
and the police department including detention
holding cells in a walkout basement level.
The original building constructed in 1981, is
currently being evaluated for the possibility of
renovation and/or replacement to support the
expanding town and police space needs. The
Town of Avon is further considering locating the
Avon police in a separate facility.
This report addresses the following
components:
1. Assessment of existing site conditions and
new construction opportunities;
2. Assessment of building structure, exterior
wall systems, roof, interior construction,
and finishes.
3. Assessment of existing building mechanical,
electrical, and plumbing (MEP) systems and
fire alarm and fire protection systems.
4. Assessment for building renovation and
addition.
14 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Facility
The existing facility was originally constructed
in 1981. From the original construction plans,
the total building gross area is approximately:
Basement Level 4,705 SF
First Floor 5,873 SF
Second Floor 2,957 SF
Total 13,535 SF
An entrance remodel was done in 1998. The
remodel included various site improvements
including the addition of ADA compliant ramps
to access the building entrance from the
parking lot.
A new one-story 1,765 SF Engineering wing was
added in 2007 to the Northwest corner of the
existing building.
Combined Total Area: 15,300 SF
There was a significant lobby remodel in 2009,
when the lobby area was turned into oce and
support spaces. The two-story atrium lobby
space with skylight was closed o at the first
floor ceiling level with acoustical ceiling grid
system with R-19 vinyl batt insulation.
There have been many minor and cosmetic
internal renovations, and remodels since the
original 1981 construction that might not have
been well documented.
SHORT ELLIOTT HENDRICKSON, INC. | 15
Existing Site Conditions
The building is freestanding with public
entrances on the east and west of the first
floor and south side of the basement level.
The entrances are accessed either by concrete
staircases or ramps from parking areas.
landscaping consists of trees and shrubs in
mulched planting beds along the building and
in parking islands as well as turf in other areas.
Nottingham Park
Police
Entrance
Main
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Riverfront Ln
Ramp to
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Police
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Town Hall
Parking
Stairs Stairs
16 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Shell and Structure
The building structure is primarily a combination
of stem wall with spread footing for the
perimeter of the building, and steel columns
with spread footing for the interior columns.
Floors and roofs are supported by steel beams
and joists.
The exterior wall assembly are either wood
bevel siding on felt on sheathed 6” metal studs
with double R-19 insulation and 5/8” gypsum
board or exterior insulation and finish system
on 6” metal studs with double R-19 insulation
and 5/8” gypsum board. In the basement area
where the wall borders directly with earth, the
wall is 9” concrete with 1-1/2” rigid insulation
on 2-1/2” metal studs finished with 5/8”
gypsum board. The existing insulation contains
asbestos.
Exterior windows are aluminum clad wood
frame with double pane tinted glazing. They
have no thermal break. Some of the windows
have spandrel panels instead of vision glazing.
The sill of the windows is aluminum matching
the color and the finish of the aluminum clad
wood frame.
The roof is metal roof panels resembling wood
shakes over the existing wood shingles on 2
layers of felt on 5/8” plywood. The insulation
for the roof is R-19 batt insulation and is located
between the roof rafters. The existing insulation
contains asbestos.
On the new 2009 engineering wing addition, the
foundation is stem wall and continuous spread
footing with crawl space. The roofs and floor are
supported by wood trusses and joists.
Existing Interior
Interior walls are primarily constructed of
3-5/8” metal studs with 5/8” gypsum board
each side. The ceiling are either 5/8” gypsum
board on 7/8” hat channel in the main area, or
2x2 acoustical tile grid system in most of the
ocers or tongue and groove wood ceiling in
the main corridor of the first floor. The ceiling
height varies but is typically 9’-0”. Interior walls
are painted with vinyl base. Doors are stained
wood in hollow metal frames.
The building is served by one elevator and one
exit stair. Restrooms are only located on the
first floor. The men’s restroom has one lavatory,
two urinals and one water closet. The women’s
restroom has two lavatories, and three water
closets. The new engineering wing has one
ADA compliant restroom for private use. The
restrooms have tile floors and partially tiled
walls.
Facility Assessment
The existing Avon Town Hall facility is out of date
with current codes, including ADA accessibility
requirements with non-conforming existing
conditions that would require extensive remodel
to the majority of building shell and floor areas.
The ADA deficiencies include inadequate spaces
with non-compliant ADA door and turning
SHORT ELLIOTT HENDRICKSON, INC. | 17
area clearances, non-compliant handrails,
and non-compliant restrooms, shower and
locker facilities. Also currently there is not
an accessible access to the basement level,
because the elevator only serves the First and
Second floors of the building. A completely new
building designed to meet current codes on the
same site, or a newly constructed building on
a new site, in order to address every issue will
be required. The square footage of the current
space is inadequate to meet the current and
future demands of the Police Department
and the Municipal Courts, especially when
accounting for the additional space needed to
comply with code requirements.
In addition to code issues, there are many
operational issues that would require
total upgrades of systems throughout the
building, including HVAC systems, acoustical
partitioning, and energy upgrades, to name a
few. The atrium area is noted as having skylight
leakage into the ceiling of employee oces.
The HVAC system is over 30 years old and in
need of complete replacement. The systems
require continuous maintenance to keep
them running. Many employees noted that
their spaces often seem to be too hot or too
cold. Exacerbating the issue, the thermostats
adjacent to their workplaces do not seem to
adequately control the temperature zone in the
space they work in.
Day lighting is an important and valuable
asset to employees and since the building
is partially underground, there is very little
daylight available to sta oce areas. It is
important to have direct access to natural
daylight. Daylight has been shown to reduce
absenteeism, increase productivity, and result
in better overall health. Although it has not
been made mandatory by current codes in the
United States, many European countries have
adopted codes requiring workers to be within 27
feet of a window. Daylight is also an important
component in green buildings.
International Building Code issues include
inaccessible spaces, inadequately sized means
of egress, failure to meet life/safety fire codes
for an institutional occupancy, and failure to
meet energy code requirements.
The spaces provided by the police and courts
are not accessible per the code requirements
in ANSI Standards 117.1, 304, 404.2.3.2, 604.8,
606.6, and 608, nor per the ADA Standards
for Accessible Design which have many of the
same requirements. ADA is a federal law, while
ANSI refers to code requirements. Numerous
ADA/ANSI Standard Code violations have
been noted throughout the building. These
include inadequate space requirements, door
clearances, turn-around spaces, restroom,
shower, and locker room facilities, and
countertop heights.
ADA Standards are important to comply with,
since as a public space, the Town could be
exposed to potential lawsuits by citizens who
are not properly accommodated. It is important
to meet the needs of all - both for visitors and
for employees - and to meet this federal law.
Not meeting these requirements may create
18 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
liability issues for the City.
An institutional occupancy (which includes the
holding cells) is required by code to be fully
sprinklered. This is a major life safety issue as
a person held in these cells would not have the
ability to exit the space on their own. Again,
this may result in increased liability for the
department.
In order to meet current energy codes, lighting
systems would need to be upgraded. Exterior
walls would need to have continuous insulation
added to them. Windows and doors would have
to be replaced with energy ecient double pane
options.
At a minimum, to satisfy building upgrade
requirements and meet the future space needs,
a major building remodel will be required to
address the sheer number and extent of issues
in the existing shell and interior spaces. As
well, we recommend full replacement of all
MEP systems and components to meet the
programming needs of the departments.
It is likely more cost prohibitive to correct all
the deficiencies than to build a new facility. A
new facility may be more desirable to bring the
facility up to a safe and accessible space for
employee users and for the public.
SHORT ELLIOTT HENDRICKSON, INC. | 19
Architectural and Structural
20 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Atrium/Skylight
The overall building structure is performing
well and is in good condition. One area that
has been identified as a maintenance issue is
the sloped glazing that is regularly leaking. The
existing skylight opening is approximately 20’ x
6’-6 and the opening is framed out with edge
steel beams. If the skylight is to be eliminated
in the future, the roof can be infilled with light
steel framing and 1-1/2” steel roof deck.
Future Horizontal Expansion
Future expansion to the side of the
original structure and 2007 addition can
be accomplished with similar structural
systems using either light steel post and
beam construction or conventional light wood
framing.
The expansion will bear on conventional
shallow footing foundations that will connect
to the existing foundations to minimize
dierential settlement. Given the existing
basement construction, new foundations
shall bear such that they do not surcharge the
existing perimeter concrete basement walls.
Care should also be taken to avoid bearing on
existing fill, hence some foundations adjacent
to the existing buildings may be deeper than
the four foot frost requirement.
One should also note that the 2007 addition is
a single story building, so any new construction
nearby that is greater in height could create a
potential snow drift condition that may require
bolstering of the existing light 2x roof truss
construction. Similarly, there is the potential
for snow drift on the original single story
building which may place constraints on future
horizontal expansion unless funds are set aside
to strengthen the existing roof structure.
Future Vertical Expansion of the 2007
Addition
The 2007 Engineering Department Addition was
designed under the 2003 IBC as a single story
light, wood framed building over a crawlspace.
The roof is framed with typical gable 2x trusses
@ 2’-0 spanning 30’ that were designed for a 75
psf snow load. A central beam line is introduced
into the floor with 11-7/8” TJIs spanning 15’ and
the floor is designed for a 50 psf live load.
In JVA’s review of the 2007 construction
documents, it does not appear the building
was designed for future vertical expansion.
Interior footings are designed for the intended
floor load while exterior footings appear to be
unusually wide for the single story construction.
It’s possible the perimeter foundations are
adequate to support additional load, but the
interior footings would require bolstering if
a second story was added. In addition, the
following items should be considered for
possible vertical expansion:
• Wall systems may require strengthening,
particularly at jambs.
• Headers over existing openings would need
SHORT ELLIOTT HENDRICKSON, INC. | 21
to be strengthened.
• Existing nailing and sheathing for the exterior
walls may not be adequate for overall lateral
stability. Additional sheathing and heavier
nailing will most likely be required.
• Foundations may require strengthening,
particularly at existing conditions.
Vertical expansion will require removal of the
roof trusses and operations within the building
will not be feasible. As stated before regarding
possible horizontal expansion, increased story
height may create snow drift conditions with
the existing adjacencies that warrant additional
structural work.
Visual Assessment Procedure
This assessment is based on visual inspections
made during JVA’s visit to the existing building
on May 27, 2015. The structural construction
documents for the building’s original
construction and the subsequent additions
were provided prior to the site visit. The building
is currently occupied and many of the structural
elements are covered by interior non-structural
finishes.
While the existing conditions described below
were reviewed, not every condition or element
was or could be observed during the visit. No
destructive testing procedures nor removal of
material samples for subsequent testing were
conducted. Secured finishes were not removed
as part of the assessment. Any distress,
displacements, cracking, etc. that was observed
in the visible structural and non-structural
elements indicates how the overall structural
system has responded to site conditions and
to internal and externally applied loadings
conditions. A lack of significant visible distress,
displacements, cracking, etc. in these elements
indicates that the structure is performing
adequately.
Description of Building
The building’s original structural construction
documents provided were dated June 1980
with subsequent additions dated March 1998,
April 2007, and May 2009. The building was
designed to serve as a Municipal Complex for
the city of Avon.
Main Building
The main building is a three story structure
consisting of a partial basement, an at-grade
main level, and a second level. The building
is founded on isolated spread footings below
columns and continuous footings below the
interior and exterior structural walls. The
basement level floor is a 5” concrete slab-on-
grade. The main level and the second level are
framed with a 3 ½” structural slab on metal deck
supported by steel beams and bar joist. The
roof construction is metal deck on steel beams
and bar joists. The lateral system consists of
four cross-braced frames. Typical exterior walls
are light gage metal studs.
22 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Building Additions
In 1998 the entry on the east side of the building
had an ADA accessible ramp and new entry
stairs added.
The 2007 addition consisted of a a story addition
on the west side of the original structure.
The structure is founded on isolated spread
footings below columns and continuous footing
below the interior and exterior structural walls.
The building is framed with TJI floor joist above
a crawl space, 2x6 exterior stud walls, and
prefabricated wood roof trusses. The lateral
system consist of exterior plywood sheathing
at the perimeter of the building.
In 2009, the lobby was remodeled without
modification to the structural elements.
Building Condition
No significant cracking or distress was observed
in the visible interior and exterior portions of
perimeter/exterior concrete foundation walls,
nor did the interior slab-on grade show any signs
of movement. Interior drywall had no significant
signs of cracking or building movement. Where
visible, the floor and roof structure showed
no significant signs of distress, irregularity, or
excessive member deflections.
The building maintenance crew noted that the
atrium windows leak, and that some flashing
needed to be repaired at various locations. In
addition, the exterior efis and wood siding show
signs of aging and had been patched in a few
locations. The suspended ceiling in the atrium
is sagging.
A safe and a movable filing system were added in
the southwest corner of the 1980’s construction.
The documents provided do not indicate this
was part of the original construction or in the
additions noted above.
Conclusions and Recommendations
The structural condition of the building is in
‘good’ to ‘very good’ condition and the building
appears to be performing in an acceptable
manner. The visible structural elements appear
to be functioning properly and do not show
signs of significant distress or deterioration.
The leaks and the exterior finishes should be
repaired as required to maintain water proofing.
It appears that the ceiling in the atrium area
was installed with slack in the suspension rod
system. In order to cosmetically improve the
ceiling, it is recommended to adjust the tension
rods as required to level the ceiling tiles.
Other modifications to and reinforcement
of existing structural elements will only be
required in response to changes introduced
to the building’s configuration or supported
mechanical equipment based on the future
program needs of the building.
SHORT ELLIOTT HENDRICKSON, INC. | 23
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
01
Legend
Non-accessible door - Inadequate ADA clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around space per ANSI 117.1, 304
Typical - Inadequate quality daylight and view. The majority of windows are undersized and above head level. Latching
hardware broken on numerous windows and prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails:1. Inadequate handrail top and bottom
extension per International Building Code2. Non-compliant gripping surface per
ANSI 117.1, 505.6
Non-compliant egress door - Egress door is
to swing in the direction of egress travel
Non-compliant restroom:
1. Non-accessible stall - inadequate ADA clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and
drainpipes under lavatories shall be insulated or otherwise configured to protect against contact per ANSI 117.1,
606.63. Various non-compliant mounting height requirements for fixtures and
accessories
Non-accessible shower and locker room:
1. Non-accessible shower compartment provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 608
2. Non-accessible locker space - Inadequate turn around space per ANSI 117.1, 304
3. Accessible locker bench is not provided and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very noisy from events on first floor
Leaks and water damages were observed on the ceiling from the skylight above to the oce below
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
02
01
Basement Floor Plan
01
03
04
04
05
06
07
08
09
10
07 07
0606
03
08
02
02 02
First Floor Above
11
24 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
01
First Floor Plan
01
01
01
01
01
01
04
Non-accessible door - Inadequate ADA clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around space per ANSI 117.1, 304
Typical - Inadequate quality daylight and view. The majority of windows are undersized and above head level. Latching
hardware broken on numerous windows and prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails:1. Inadequate handrail top and bottom
extension per International Building Code2. Non-compliant gripping surface per
ANSI 117.1, 505.6
Non-compliant restroom:
1. Non-accessible stall - inadequate ADA clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and
drainpipes under lavatories shall be insulated or otherwise configured to protect against contact per ANSI 117.1,
606.63. Various non-compliant mounting height requirements for fixtures and
accessories
Non-accessible shower and locker room:
1. Non-accessible shower compartment provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 608
2. Non-accessible locker space - Inadequate turn around space per ANSI 117.1, 304
3. Accessible locker bench is not provided and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very noisy from events on first floor
Leaks and water damages were observed on the ceiling from the skylight above to the oce below
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
03
05
05
Legend
01
02
03
04
05
06
08
09
10
11
SHORT ELLIOTT HENDRICKSON, INC. | 25
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
Second Floor Plan
01
01
01
01 Non-accessible door - Inadequate ADA
clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn
around space per ANSI 117.1, 304
Typical - Inadequate quality daylight
and view. The majority of windows are undersized and above head level. Latching hardware broken on numerous windows and
prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails - Inadequate handrail top and bottom extension per International Building Code
Non-compliant egress door - Egress door is to swing in the direction of egress travel
Non-compliant restroom:1. Non-accessible stall - inadequate ADA
clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and drainpipes under lavatories shall be
insulated or otherwise configured to protect against contact per ANSI 117.1, 606.6
3. Various non-compliant mounting height requirements for fixtures and accessories
Non-accessible shower and locker room:1. Non-accessible shower compartment
provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 6082. Non-accessible locker space -
Inadequate turn around space per ANSI 117.1, 3043. Accessible locker bench is not provided
and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very
noisy from events on first floor
Leaks and water damages were observed
on the ceiling from the skylight above to the oce below. Remove and replace skylight window with new construction
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
02
03
04
05
06
07
08
09
10
03
09
1003
Legend
First Floor Below
11
26 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Police Sallyport - Inadequate security, police sallyport also being used as
storage and excercise room. Items potentially can be used against police
ocers during prisoner transport.
Non-accessible shower and locker room:
1. Non-accessible locker space - Inadequate turn around space per ANSI
117.1, 304
2. Accessible locker bench is not provided and lack of aisle space for
adequate accessible bench
Non-accessible counter height Inadequate roof drainage, roof drain is being directed back into a planter
because of drainage problem on site
SHORT ELLIOTT HENDRICKSON, INC. | 27
Light bollards - inadequate structure, bollards are completely detached from
sidewalk.
Damage to exterior stucco finishes around building entrance Non-compliant handrails:
1. Inadequate handrail top and bottom extension per International Building
Code
2. Non-compliant gripping surface per ANSI 117.1, 505.6
Non-compliant handrails - Inadequate handrail top and bottom extension per
International Building Code
28 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Leaks and water damages were observed from the skylight above to the oce
below
Inadequate quality daylight and view. Windows are undersized and above head
level
Inadequate quality daylight and view. Windows are undersized and above head
level
Exposed piping - Water supply and drainpipes under lavoratories shall be
insulated or otherwise configured to protect against contact per ANSI 117.1,
606.6
SHORT ELLIOTT HENDRICKSON, INC. | 29
Non-accessible door - Inadequate ADA clearances
per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around
space per ANSI 117.1, 304
Inadequate quality daylight and view. Windows are
undersized and above head level
30 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Non-accessible stall - Inadequate ADA clearances
per ANSI 117.1, 604.8
Non-accessible shower compartment provided -
Inadequate clearances and lackk of grab bars per
ANSI 117.1, 608
SHORT ELLIOTT HENDRICKSON, INC. | 31
Repairs have been performed on some areas where
the damage on Exterior insulation and finishing
system (EIFS) was observed. Non-compliant color/
finish was used as shown on picture.
Damage on Exterior insulation and finishing system (EIFS)
• Ceiling grid rods was installed with slacks
• Southeast corner of atrium skylight leaks and causes damage
on the ceiling below.
32 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 33
Mechanical Systems
34 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 35
Existing Mechanical Systems Assessment
The mechanical systems in this facility were
originally designed in the mid 1990’s for the
Town Hall operation and function. Since then,
the facility has changed the function of some
areas and added to the building size to meet
their needed operations. The mechanical
systems have been modified from the original
design to meet the new demands of the facility
without increasing the capacity of the main
equipment. Additional fan coil units have been
installed in the original building in order to
condition some of the oce spaces. The new
addition has stand-alone mechanical systems
which increases the energy consumption of the
facility.
Occupants in the facility have tried to change
the temperatures in oces by covering air
devices with cardboard and adding home-
made deflectors to change the airflow. The
mechanical system cannot maintain steady
temperatures throughout the building.
The mechanical systems were reported by sta
as ineective for some spaces, having broken
valves, lacking isolation valves for maintenance
and repair, no heat provided for the make-up
air, and the facility is dicult to heat in the
winter. BGCE observed missing insulation in
the mechanical room, damaged insulation on
the exterior chilled water piping, minor leaks in
the mechanical room, improper pipe supports
without insulation, damaged ductwork,
improper duct hangars and insulation, damaged
fin-tube radiators, and overall lack of control.
The main equipment is not in poor condition
however, the changes made during the
renovations have created variable conditions
which eliminated the setpoints for the
equipment to operate with. The added
capacities and demands have resulted in
undersized and underperforming systems.
Recommendations:
Based on the described findings it is our
recommendation the mechanical systems shall
be replaced to meet the function and operation
of the facility. The new systems shall meet the
current codes and meet the requirements of the
total building while providing flexibility for future
changes. Control of the new systems shall be an
integral part of the design and programming of
the new facility. The mechanical systems shall
be designed around each scenario described
in the architectural section to include the new
envelope renovations, occupancy, function, and
operational schedule.
36 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Basement Floor Plan
Mechanical room containing potable hot water heater, two heating hot water pumps,
glycol storage, four variable frequency drives,
two boilers, and two fans.1. Potable hot water heater- 82 gallons,
manufactured in 2004, 80% ecient
2. Heating hot water pumps- missing tag, older pumps, leaks
3. Boilers- manufactured in 2006 outside
the U.S., 85% ecient4. Fans- manufactured by Barry Blower
Supplemental unit for the squad room.
01
02
Legend
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
First Floor Above
01
02
SHORT ELLIOTT HENDRICKSON, INC. | 37
First Floor Plan
Air cooled chiller- Trane, manufactured in 1995.
Natural gas service into the building with regulator.
Lochinvar boiler for snowmelt system.
Snowmelt pumps and valves.
Fan Coil units for zoning. Multiple units
throughout the building.
Fin tube heat at the floor.
01
02
03
04
05
Legend
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
11'-3 3/16"
06
05 05
01
02
04
03
06
38 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Second Floor Plan
Stand-alone wall-mounted split-system air conditioning.
Fan Coil unit.
Window unit.
01
03
Legend
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
First Floor Below
02
01
02
03
SHORT ELLIOTT HENDRICKSON, INC. | 39
Homemade deflector for comfort
Added unit for comfort Added capacity to the main equipment
Homemade deflector for comfort
40 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 41
Electrical Systems
42 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 43
Existing Electrical Systems Assessment
General Electrical Distribution System
Assessment
There are currently several services attached
to the building exterior for various building
electrical needs and for Nottingham Park loads.
The following list identifies these services:
• Building Main Service
• Nottingham Park Restroom Service
• Band Power/Nottingham Park Special
Event Power
• Special Event Power
• Chiller Power
The age and condition of the equipment varies
as much of the equipment was replaced or
added since the buildings original construction.
The typical standard for useful life expectancy
for electrical distribution equipment is 25-
30 years, most of the equipment has either
exceeded or is approaching that benchmark.
Also, there are multiple manufacturers of the
electrical distribution equipment.
The service grounding system is a concern,
although the exact grounding bonding methods
of the various services could not be directly
observed, we anticipate that there are code
violations and possible safety hazards that may
need to be addressed.
The Available Short Circuit ratings of
equipment is not listed on equipment, this
is a code violation under current codes. With
the piecemeal additions and replacements of
electrical distribution equipment and as well as
the various manufacturers of the equipment,
this is also of concern.
Recommendations:
Based on the above described findings it is our
recommendation the electrical distribution
system be replaced in its entirety, for any future
remodel options. It is also our recommendation
that the multiple services feeding the building
be consolidated into a single service. We
recommend that the special event power
needs for the park be reevaluated, in light of
the new performance stage construction and a
separate service be provided to consolidate the
Nottingham Park electrical needs.
Lighting Systems Assessment
The observed lighting systems are dated and
need to be upgraded. The lighting controls
consist of mostly standard switching with some
occupancy sensors. Many of the fixtures are of
poor condition and are discontinued products,
thus obtaining replacement parts would be
dicult if not impossible. The existing lighting
control systems will not meet the current
Energy Codes (IECC).
Recommendations:
With new, more energy ecient lighting system
options now available (LED and Fluorescent).
We recommend that all lighting fixtures and
controls be replaced in their entirety.
44 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Fire Alarm System Assessment
The observed fire alarm system only appears
to be present in the engineering, west addition.
From our observation we do not think that the
existing fire alarm system meets current codes
and AHJ requirements.
Recommendations:
We recommend that a new addressable fire
alarm system that meets current codes and
AHJ requirements be provided for the entire
building.
SHORT ELLIOTT HENDRICKSON, INC. | 45
Basement Floor Plan
Main Distribution Panel; 600 A, 208 volt, 3-phase. Good condition – Recommend
replacement
Panel ‘LP1’ – 225 amp, 208 volt, 3-phase. Fair
condition – Recommend replacement – Fed
from ‘MDP’ with 100 amp feed.
Panel ‘LP4’ – 100 amp, 208 volt, 3-phase.
Fair condition – Recommend replacement – Fed from ‘MDP’ with 100 amp feed.
01
02
03
Legend
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
First Floor Above
01
02
03
46 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
First Floor Plan
Existing Electrical Utility Transformer; 208 volt, 3-phase secondary, Holy Cross Energy
transformer #268 P2
Utility Meter: Holy Cross Energy meter #82
245 142
Nottingham Park Restroom Main Disconnect:
400 amp, 208 volt, 3-phase with 300 amp,
250 amp, and a 225 amp fuse. Poor condition -Recommend replacement – Fed from utility
transformer.
Main Municipal Building Disconnect: 800
amp, 208 volt, 3-phase with 600 amp fuses.
Poor condition / past useful life expectancy - Recommend replacement – Fed from utility
transformer – Feeds Main Distribution Panel
‘MDP’
Band Power Disconnect: 400 amp, 3-phase
with 200 amp fuses. Poor condition -Recommend replacement – Fed from utility
transformer.
West Addition Disconnect: 200 amp,
3-phase. Fair Condition – Recommend
replacement – Fed from ‘MDP’ with 100 amp feed.
Park Special Event Power Disconnect: 100 amp, 3-phase, Poor condition – Fed from
‘MDP’ – Feeds panel ‘D1’
Panel ‘D1’: 100 amp, 208 volt, 1-phase,
Branch circuit panel for Nottingham
Park Special Events – Poor Condition – Recommend replacement.
Chiller Disconnect: 400 amp, 3-phase Poor condition -Recommend replacement – Fed
from utility transformer.
Panel ‘LP2’: 225 amp, 208 volt, 3-phase, Fair
condition - Fed from ‘MDP’ with 200 amp
feed.
Panel ‘LP2A’: 100 amp, 208 volt, 3-phase, Fair
condition - Fed from panel ‘L2’ with 100 amp feed.
01
02
03
04
05
06
07
08
09
10
11
Legend
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
11'-3 3/16"
T0807
02
03
04
05
06
09 01
10
11
SHORT ELLIOTT HENDRICKSON, INC. | 47
Second Floor Plan
Panel ‘LP5’: Current rating not indicated (Assume 200 amp), 208 volt, 3-phase, Fair
condition – Recommend replacement - Fed
from ‘MDP’ with 150 amp feed.
Panel ‘LP3’: 100 amp, 208 volt, 3-phase, Fair
condition - Recommend replacement - Fed from ‘MDP’ with 100 amp feed.
01
02
Legend
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
First Floor Below
01 02
48 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Multiple aging electrical services / disconnects at building exterior
SHORT ELLIOTT HENDRICKSON, INC. | 49
50 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC.
OP
T
I
O
N
S
52 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 53
The Town of Avon stakeholders and design team
determined six planning options for three sites,
including the existing Town Hall site, Fire Station
site and the Skier Building. We developed site,
departmental plan diagrams and opinion of
probable cost to evaluate each option. The
summary of the six options is provided below.
The renovation of the existing building in
option A1 and A2 would focus on solving
the issues of ADA and code noncompliance,
substandard energy eciency, outdated floor
layout, ineciency of space usage, and the
general qualities of the space. The building would
retain its three levels (basement, first, and second
floors) and structure, but its building envelope
would likely be replaced with an updated, more
energy ecient shell.
The demolition of the existing Town Hall in option
B1 and B2 would allow a new building to be
constructed on the same site. It is assumed that
the new building would be of similar construction
techniques to the existing Town Hall, with only
two levels (first and second floors), metal framing,
and wood bevel siding.
Moving into the existing Skier building in option
C1 will require minimal upgrades to the site, and
the existing space will need to be upgraded to
meet all the current energy and life safety codes
to accommodate the new tenant arrangements
on all three floors.
Moving to a new site and demolishing the
existing fire station in option C2 would allow the
construction of a new Town Hall. It is assumed that
the new building would be of similar construction
techniques to the existing Town Hall, with only
two levels (first and second floors), metal framing,
and wood bevel siding.
The cost of sta relocation is considered for all
options. Partial sta relocation is not a feasible
option for Option A1 and A2, because of the
Arrangement Options
Option Cost Estimate
A1: Existing Building
Remodel: Town Hall Only
$4,483,293.38
A2: Existing Building Remodel
& Expansion: Town Hall &
Police
$7,581,235.19
B1: Demolish Existing
Building & New Construction:
Town Hall Only
$5,827,602.84
B2: Demolish Existing
Building & New Construction:
Town Hall & Police
$10,114,164.97
C1: Skier Building Three-
Story Tenant Fit Out: Town
Hall Only
$3,091,172.79
C2: New Site Two-Story
Construction: Town Hall
& Police
$9 ,820,757.61
54 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
asbestos remediation eort. Two sequential
sta relocations will need to be performed for
option A1, A2, B1 and B2: a first time while the
existing town hall building is being renovated,
or demolished, and a second time when the
renovation or construction is completed and
ready to be occupied. For option C1 and C2, the
sta relocation will only need to be performed
once.
The cost estimate for option A1, A2, B1, and
B2 includes a commercial building survey for
asbestos remediation, but it doesn’t include the
actual asbestos remediation cost. The cost for
the remediation itself can only be determined
after the survey is performed, and can add a
significant cost to the overall project cost.
SHORT ELLIOTT HENDRICKSON, INC. | 55
A1 Existing Building Remodel: Town Hall Only
Remodel the existing building to accommodate Town Hall departments and their future space needs. The
Avon Police Department in this option is relocated to another site.
56 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | Site Plan
Remodel Town
Hall
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 57
A1 | Basement
First Floor Above
58 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 59
A1 | Second Floor
First Floor Below
60 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing south side parking
and garage entrance areas can be refurbished
with added landscaping. The existing police
vehicle sally port aprons, garage and the
basement town storage presumable are
adaptively reused. The north side berm can be
removed with new landscaping to accommodate
larger windows for the adjacent oces. The east
entry plaza and patio areas and west landscape
can also be refurbished and repaired as needed.
Architectural
The existing building requires extensive
exterior and interior remodel to meet current
energy and life safety codes. The structural
systems remain unchanged with the exception
of a new roof and second floor infill in place
of the existing atrium skylight. The exterior
envelope upgrades include cladding removal
and replacement with enhanced insulation and
air and vapor barrier systems. Reframe window
openings and replace all existing windows
and shades with larger insulated windows and
shades. Demolish interior partitions, flooring
and ceilings on all floors, except basement
holding cells to reconfigure into new oce
arrangements. Vertical circulation locations will
remain. A replacement elevator will access all
floors and the stairs upgraded to meet current
codes. All existing MEP systems are replaced
with new equipment and a new fire sprinkler
system added throughout the building.
Mechanical
Provide an estimated 50 tons of cooling and
450 MBH of heating to condition the space.
The snowmelt system shall remain to treat the
existing access and walkways. Zone control
within the building shall be limited to 3 oces
per controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will
be required to serve the 15,300 square foot
renovated facility. The main service disconnect
will be required on the building’s exterior
located near the existing service equipment and
utility transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
SHORT ELLIOTT HENDRICKSON, INC. | 61
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
62 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A Units Cost Per Unit Sub-Total
10,140 SF 1.59$ 16,082.04$
10% Openings (Windows)1,014 SF 1.32$ 1,336.05$
200 SF 27.45$ 5,490.00$
9,706 SF 8.36$ 81,142.16$
15,300 SF 13.60$ 208,125.90$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 24.73$ 378,376.15$
B Units Cost Per Unit Sub-Total
9,706 SF 2.78$ 26,982.68$
9,706 SF 11.10$ 107,736.60$
10,140 SF 2.78$ 28,205.42$
10,140 SF 6.08$ 61,606.58$
3,042 SF 32.33$ 98,347.86$
15,300 SF 21.10$ 322,879.15$
C Units Cost Per Unit Sub-Total
Community, Park & Festival Uses and Storage 3,883 SF 150.98$ 586,235.93$
3,496 SF 158.60$ 554,465.60$
3,449 SF 150.98$ 520,712.78$
2,145 SF 150.98$ 323,841.38$
1,823 SF 150.98$ 275,227.43$
504 SF 150.98$ 76,091.40$
200 SF 244.00$ 48,800.00$
15,500 SF 153.90$ 2,385,374.50$
D Units Cost Per Unit Sub-Total
30,000 SF 0.69$ 20,700.00$
7,000 SF 2.31$ 16,140.60$
7,000 SF 1.67$ 11,699.80$
15,300 SF 3.17$ 48,540.40$
3,135,170.19$
E 5%156,758.51$
3,291,928.70$
F Cost Per Unit Sub-Total
15%470,275.53$
3%94,055.11$
10%313,517.02$
10%313,517.02$
12,000 SF 99.28$ 1,191,364.67$
15,500 SF 289.24$ 4,483,293.38$
30% Openings (Windows)
Insulation (Walls)
Cladding (Walls)
Basement
Finance
First Floor
Building Support
Administration (incl. Court & Council Chambers)
Roof & Floor Infill
Sub-Total
Sub-Total
Sub-Total
Parking Lot Rehab
Site Regrading
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION A1
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
Demolition
Exterior
Interior
Exterior Cladding
Skylight
Landscaping
Soft Costs
Sub-Total
Sub-Total
Demolition
Exteiror Improvements
Interior Improvements
Site Improvements
ESTIMATED CONSTRUCTION & SOFT COST TOTAL
Demolition - Building Skin
Roofing
Insulation (Roof)
Metal Roofing
Community Development
Second Floor
Engineering
SHORT ELLIOTT HENDRICKSON, INC. | 63
G Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA 1,900.00$ 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisons/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
15,500 SF 2.50$ 38,750.00$
15,500 SF 13.71$ 212,450.00$
Workstations
OPTION A1 - Continued
Furniture Systems
FF&E
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
15,500 SF
Small Conference Rooms
4,852,501.89$ 313.06$
Microwave
Appliances
Offices
Cabling/Low Voltage Wiring/IT
FINAL PROJECT TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Large Conference Room
Refrigerator
Dishwasher
Court & Council Chambers
64 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 65
A2 Existing Building Remodel & Expansion: Town Hall & Police
Remodel the existing building and construct a new southeast three-story addition to accommodate Town Hall
departments and the Avon Police Department and their future space needs.
66 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | Site Plan
Addition Remodel Town
Hall & Police
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 67
A2 | Basement
First Floor Above
68 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 69
A2 | Second Floor
First Floor Below
70 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing south side parking and
garage entrance areas can be refurbished with
added landscaping. The existing police vehicle
sally port aprons, garage and the basement
town storage presumable are adaptively reused.
The north side berm can be removed with new
landscaping to accommodate larger windows
for the adjacent oces. The east entry plaza
and patio areas and west landscape can also
be refurbished and repaired as needed. The
southeast addition requires removal of trees,
vegetation and irrigation along with demolition
of the existing exterior stairs. Re-grading and
landscaping is required to accommodate the
new southeast site reconfiguration and building
construction area.
Architectural
The existing building requires extensive
exterior and interior remodel to meet current
energy and life safety codes. The structural
systems remain unchanged with the exception
of a new roof and second floor infill in place
of the existing atrium skylight. The exterior
envelope upgrades include cladding removal
and replacement with enhanced insulation and
air and vapor barrier systems. Reframe window
openings and replace all existing windows
and shades with larger insulated windows and
shades. The addition will match the remodeled
exterior and interior materials and finishes
systems. Demolish interior partitions, flooring
and ceilings on all floors, except basement
holding cells to reconfigure into new oce
arrangements. Vertical circulation locations will
remain. A replacement elevator will access all
floors and the stairs upgraded to meet current
codes. The existing MEP rooms will remain and
all existing MEP systems replaced with new
equipment and a new fire sprinkler system
added throughout the building. New MEP
rooms located in the addition will support the
additional floor area.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space and
provide added snowmelt areas. The existing
snowmelt system shall remain to treat the
existing access and walkways. Zone control
within the building shall be limited to 3 oces
per controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
SHORT ELLIOTT HENDRICKSON, INC. | 71
Electrical Distribution – It is estimated that
a 1600 amp, 208 volt, 3-phase service will be
required to serve the renovated 15,300 square
foot facility and the 9,211 square foot expansion.
The main service disconnect will be required on
the building’s exterior located near the existing
service equipment and utility transformer. The
Main Distribution Panel (MDP) will be located
at the basement or ground level in a main
electrical room. The estimated size of this room
is 5’x10’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Police Department
• First Level
• Second Level
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist
of switching and occupancy sensors, with
dimming were appropriate. The lighting control
system shall be designed to be compliant with
the current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
72 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A Units Cost Per Unit Sub-Total
10,140 SF 1.59$ 16,082.04$
10% Openings (Windows)1,014 SF 1.32$ 1,336.05$
200 SF 27.45$ 5,490.00$
9,706 SF 8.36$ 81,142.16$
Southeast Staircase 2,100 CF 0.49$ 1,029.00$
15,300 SF 13.60$ 208,125.90$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 24.73$ 378,376.15$
B Units Cost Per Unit Sub-Total
9,706 SF 2.78$ 26,982.68$
9,706 SF 11.10$ 107,736.60$
10,140 SF 2.78$ 28,205.42$
10,140 SF 6.08$ 61,606.58$
3,042 SF 32.33$ 98,347.86$
15,300 SF 21.10$ 322,879.15$
C Units Cost Per Unit Sub-Total
4,705 SF 150.98$ 710,337.38$
1,997 SF 150.98$ 301,497.08$
3,496 SF 158.60$ 554,465.60$
2,145 SF 150.98$ 323,841.38$
2,157 SF 150.98$ 325,653.08$
800 SF 150.98$ 120,780.00$
200 SF 244.00$ 48,800.00$
15,500 SF 150.75$ 2,336,574.50$
D Units Cost Per Unit Sub-Total
3,070 SF 298.45$ 916,237.20$
3,070 SF 298.45$ 916,237.20$
F
3,070 SF 15%460.50$
9,210 SF 199.02$ 1,832,934.90$
D Units Cost Per Unit Sub-Total
30,000 SF 0.69$ 20,700.00$
12,000 SF 2.31$ 27,669.60$
12,000 SF 1.67$ 20,056.80$
24,710 SF 2.77$ 68,426.40$
4,870,764.70$
E 5%243,538.23$
5,114,302.93$
Demolition
Exterior Improvements
Interior Improvements
Site Improvements
New Construction - Addition
Sub-Total
Sub-Total
Sub-Total
OPTION A2
Metal Roofing
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
Exterior
Interior
Demolition
Finance
Exterior Cladding
Insulation (Walls)
Cladding (Walls)
30% Openings (Windows)
Basement
First Floor
Police
Building Support
Insulation (Roof)
Skylight
Second Floor
Engineering
Parking Lot Rehab
Landscaping
Community Development
Second Floor
Roofing
Roof & Floor Infill
Demolition - Building Skin
Administration (incl. Court & Council Chambers)
General Contractor Fee
Site Regrading
Sub-Total
Sub-Total
Police
Basement
Police
First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 73
F Cost Per Unit Sub-Total
15% 740,878.66$
3%148,175.73$
10%493,919.11$
10%493,919.11$
24,710 SF 75.96$ 1,876,892.62$
24,710 SF 285.70$ 7,059,621.95$
G Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
16 EA 2,250.00$ 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,710 SF 2.50$ 61,775.00$
24,710 SF 11.25$ 278,075.00$
FINAL PROJECT TOTAL
OPTION A2 - Continued
Sub-Total
Soft Costs
Appliances
Refrigerator
Dishwasher
Microwave
FF&E
Furniture Systems
Offices
24,710 SF
Workstations
Large Conference Room
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Cabling/Low Voltage Wiring/IT
CONSTRUCTION & SOFT COST TOTAL
Construction Contingency
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Court & Council Chambers
306.81$ 7,581,235.19$
Small Conference Rooms
74 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 75
B1 Demolish Existing Building & New Construction: Town Hall Only
Demolish the existing Town Hall and construct a new two-story above grade building in its place to
accommodate Town Hall departments and their future space needs.
76 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B1 | Site Plan
New Town
Hall Building
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 77
B1 | New Construction First Floor
78 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B1 | New Construction Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 79
B1 | Cost Budget Analysis
Site Description
The existing building demolition requires
removal of trees, vegetation and irrigation along
with demolition all exterior concrete plaza,
stairs and pavement areas. Re-grading and
landscaping along with new drainage systems
and irrigation are required to accommodate
the overall site reconfiguration and building
construction area.
Architectural
The Avon Police Department in this option is
relocated to another site. The new building will
meet all current energy and life safety codes.
The anticipated building shell and structural
systems will follow appropriate conventional
wood frame and concrete foundation systems.
The exterior design assumes wood, metal
and glass systems and finishes that are long-
lasting, durable and low maintenance to suit
the context of downtown Avon. Assumed MEP
and fire protection systems will be conventional
and operationally cost eective.
Mechanical
Provide an estimated 50 tons of cooling and
450 MBH of heating to condition the space.
A snowmelt system shall be provided for
the exterior walkways. Zone control within
the building shall be limited to 3 oces per
controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 15,300 square foot
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
80 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 81
A Units Cost Per Unit Sub-Total
Existing Building
550 LF 21.72$ 11,943.80$
550,800 CF 0.49$ 268,790.40$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 22.68$ 346,934.20$
B Units Cost Per Unit Sub-Total
4,000 SF 280.00$ 1,120,000.00$
2,050 SF 240.00$ 492,000.00$
800 SF 240.00$ 192,000.00$
4,000 SF 240.00$ 960,000.00$
2,050 SF 240.00$ 492,000.00$
800 SF 240.00$ 192,000.00$
13,700 SF 251.68$ 3,448,000.00$
C Units Cost Per Unit Sub-Total
21,000 SF 4.99$ 104,785.80$
900 SF 3.73$ 3,359.88$
1,800 SF 3.97$ 7,137.00$
6,300 SF 0.59$ 3,689.28$
9,000 SF 1.77$ 15,921.00$
13,700 SF 9.85$ 134,892.96$
3,929,827.16$
D 5%196,491.36$
4,126,318.52$
E Cost Per Unit Sub-Total
15% 589,474.07$
3%117,894.81$
10% 392,982.72$
10% 392,982.72$
13,700 SF 109.00$ 1,493,334.32$
13,700 SF 395.85$ 5,423,161.48$
F Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA $1,900.00 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisons/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
13,700 SF 2.50$ 34,250.00$
13,700 SF 15.18$ 207,950.00$
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Demolition
New Construction
Site Improvements
Foundation Demolition
Building Demolition
Sub-Total
Construction Contingency
Engineering
Parking Surface
First Floor
Community Development
Building Support
Second Floor
Finance
General Contractor Fee
Permitting & Inspection
Soft Costs
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION B1
13,700 SF
Landscaping
Sidewalks
Irrigation
Plantings
Green Space
Building Support
FF&E
Furniture Systems
Offices
Workstations
Large Conference Room
CONSTRUCTION & SOFT COST TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Architect/Engineering Fees Including Entitlements
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
425.37$ 5,827,602.84$
Small Conference Rooms
Appliances
Refrigerator
Dishwasher
Microwave
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
82 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 83
B2
Demolish Existing Building & New Construction:
Town Hall & Police
Demolish the existing Town Hall and construct a new two-story above grade building in its place to accommodate
Town Hall departments and the Avon Police Department and their future space needs.
84 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B2 | Site Plan
New Town Hall &
Police Building
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 85
B2 | New Construction First Floor
86 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B2 | New Construction Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 87
B2 | Cost Budget Analysis
Site Description
The existing building demolition requires
removal of trees, vegetation and irrigation along
with demolition all exterior concrete plaza,
stairs and pavement areas. Re-grading and
landscaping along with new drainage systems
and irrigation are required to accommodate
the overall site reconfiguration and building
construction area.
Architectural
The new building will meet all current energy and
life safety codes. The anticipated building shell
and structural systems will follow appropriate
conventional wood frame and concrete
foundation systems. The exterior design
assumes wood, metal and glass systems and
finishes that are long-lasting, durable and low
maintenance to suit the context of downtown
Avon. Assumed MEP and fire protection
systems will be conventional and operationally
cost eective.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space.
A snowmelt system shall be provided for
the exterior walkways. Zone control within
the building shall be limited to 3 oces per
controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 24,511 square footv
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
88 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 89
A Units Cost Per Unit Sub-Total
Existing Building
550 LF 21.72$ 11,943.80$
550,800 CF 0.49$ 268,790.40$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 22.68$ 346,934.20$
B Units Cost Per Unit Sub-Total
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 373.00$ 1,492,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 234.00$ 936,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
24,510 SF 256.68$ 6,291,340.00$
C Units Cost Per Unit Sub-Total
38,000 SF 4.99$ 189,612.40$
1,520 SF 3.73$ 5,674.46$
3,040 SF 3.97$ 12,053.60$
10,640 SF 0.59$ 6,230.78$
15,200 SF 1.77$ 26,888.80$
24,510 SF 9.81$ 240,460.05$
6,878,734.25$
D 5%343,936.71$
7,222,670.96$
E Cost Per Unit Sub-Total
15% 1,031,810.14$
3% 206,362.03$
10%687,873.42$
10%687,873.42$
24,510 SF 106.65$ 2,613,919.01$
24,510 SF 387.30$ 9,492,653.26$
F Units Cost Per Unit Sub-Total
1 EA $100,000.00 100,000.00$
16 EA 2,250.00$ 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,510 SF 2.50$ 61,275.00$
24,510 SF 11.32$ 277,575.00$
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
Demolition
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Soft Costs
Site Improvements
New Construction
Second Floor
First Floor
Community Development
Large Conference Room
Small Conference Rooms
Appliances
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
FF&E
Offices
Building Support
Finance
Building Support
Engineering
Parking Surface
Landscaping
Sidewalks
Plantings
Green Space
Irrigation
OPTION B2
24,510 SF 10,114,164.97$
Police
Police
Foundation Demolition
Building Demolition
Refrigerator
Dishwasher
Microwave
412.65$
Furniture Systems
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Workstations
FURNITURE, FIXTURES & EQUIPMENT TOTAL
CONSTRUCTION & SOFT COST TOTAL
Cabling/Low Voltage Wiring/IT
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
90 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 91
C1 Skier Building Three-Story Tenant Fit Out: Town Hall Only
The Town of Avon in this option will purchase the Skier Building and remodel/fit out the shelled space on three
floors to accommodate Town Hall departments and their future space needs.
92 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | New Site
Remodel Existing
Skier Building
SHORT ELLIOTT HENDRICKSON, INC. | 93
C1 | New Site First Floor
94 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | New Site Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 95
C1 | New Site Third Floor
96 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing parking can be
refurbished with added landscaping.
Architectural
The Avon Police Department in this option is
not included at this site.
Mechanical & Electrical
The fit out will meet all current energy and
life safety codes. We assumed all MEP and
fire protection systems are roughed in and
the fit out will accommodate the new tenant
arrangements on all three floors. Refer to Option
A1 for Architecture and MEP/FP systems.
SHORT ELLIOTT HENDRICKSON, INC. | 97
C1 | Cost Budget Analysis
A Units Cost Per Unit Sub-Total
4,217 SF 150.00$ 632,550.00$
2,150 SF 130.00$ 279,500.00$
1,000 SF 130.00$ 130,000.00$
4,216 SF 130.00$ 548,080.00$
2,150 SF 130.00$ 279,500.00$
1,000 SF 130.00$ 130,000.00$
Staff Relocation
Move out / move in 15,300 SF 2.00$ 30,600.00$
14,733 SF 135.72$ 1,999,630.00$
B Units Cost Per Unit Sub-Total
21,000 SF 0.37$ 7,686.00$
1,800 SF 3.97$ 7,137.00$
14,733 SF 1.01$ 14,823.00$
2,014,453.00$
C 5%100,722.65$
2,115,175.65$
D Cost Per Unit Sub-Total
15%302,167.95$
3%60,433.59$
10% 201,445.30$
10% 201,445.30$
14,733 SF 51.96$ 765,492.14$
14,733 SF 188.69$ 2,779,945.14$
E Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA 1,900.00$ 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisions/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
14,722 SF 2.50$ 36,805.00$
14,733 SF 14.29$ 210,505.00$
New Construction
Site Improvements
Soft Costs
Landscaping (Misc. Replacement)
First Floor
Community Development
Building Support
Second Floor
Finance
Building Support
Engineering
Administration (incl. Court & Council Chambers)
Subtotal Estimated Construction Cost
General Contractor General Conditions
OPTION C1
14,733 SF
Refrigerator
Dishwasher
Microwave
Furniture Systems
Offices
Workstations
Large Conference Room
Small Conference Rooms
Appliances
CONSTRUCTION & SOFT COST TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Parking Surface (Sealing & Re-striping)
Sub-Total
FF&E
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
3,091,172.79$ 209.81$
Construction Contingency
Sub-Total
Sub-Total
FINAL PROJECT TOTAL
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Total Estimated Construction Cost
98 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 99
C2 New Site Two-Story Construction: Town Hall & Police
Demolish the existing fire house and construct a new two-story above grade building on the Fire Department
site to accommodate Town Hall departments and the Avon Police Department and their future space needs.
100 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C2 | New Site
New Town Hall &
Police Building
SHORT ELLIOTT HENDRICKSON, INC. | 101
C2 | New Site First Floor
102 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C2 | New Site Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 103
C2 | Cost Budget Analysis
Site Description
The existing firehouse building demolition
requires removal of trees, vegetation and
irrigation along with demolition all exterior
concrete plaza, stairs and pavement areas
and the remaining concrete infrastructure and
underground piping systems presumed to be
still in place from the former water treatment
facility. Re-grading and landscaping along
with new drainage systems and irrigation are
required to accommodate the overall site
reconfiguration and building construction area.
Architectural
The new building will meet all current energy and
life safety codes. The anticipated building shell
and structural systems will follow appropriate
conventional wood frame and concrete
foundation systems. The exterior design
assumes wood, metal and glass systems and
finishes that are long-lasting, durable and low
maintenance to suit the context of downtown
Avon. Assumed MEP and fire protection
systems will be conventional and operationally
cost eective.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space. The
snowmelt system shall be added to the overall
capacity of the boiler system in conjunction
with a heat exchanger and zone controls. Zone
control within the building shall be limited to
3 oces per controller with corner oces and
spaces used intermittently throughout the day
on independent controllers. All air systems
shall be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 24,511 square foot
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
104 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 105
A Units Cost Per Unit Sub-Total
Existing Building
500 LF 21.72$ 10,858.00$
144,000 CF 0.49$ 70,272.00$
72,000 CF 0.30$ 21,600.00$
Staff Relocation
Move out / move in 15,300 SF 2.00$ 30,600.00$
10,000 SF 13.33$ 133,330.00$
B Units Cost Per Unit Sub-Total
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 373.00$ 1,492,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 234.00$ 936,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
24,510 SF 256.68$ 6,291,340.00$
C Units Cost Per Unit Sub-Total
38,000 SF 4.99$ 189,612.40$
1,520 SF 3.73$ 5,669.60$
3,040 SF 3.97$ 12,053.60$
10,640 SF 0.59$ 6,230.78$
15,200 SF 1.77$ 26,888.80$
24,510 SF 9.81$ 240,455.18$
6,665,125.18$
5%333,256.26$
6,998,381.44$
D Cost Per Unit Sub-Total
15% 999,768.78$
3%199,953.76$
10%666,512.52$
10%666,512.52$
24,510 SF 103.34$ 2,532,747.57$
24,510 SF 375.76$ 9,209,926.35$
E Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
16 EA $2,250.00 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,510 SF 2.50$ 61,275.00$
24,510 SF 11.32$ 277,575.00$
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION C2
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Soft Costs
Site Improvements
Workstations
Large Conference Room
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
Plantings
24,510 SF
Small Conference Rooms
Appliances
Refrigerator
Dishwasher
Microwave
FF&E
Furniture Systems
Offices
Demolition
Foundation Demolition
Building Demolition
New Construction
Irrigation
Second Floor
Misc. Demolition
Building Support
First Floor
Police
Community Development
Green Space
Sub-Total
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
CONSTRUCTION & SOFT COST TOTAL
400.68$ 9,820,757.61$
Police
Finance
Building Support
Engineering
Parking Surface
Landscaping
Sidewalks
AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC.
AP
P
E
N
D
I
X
108 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 109
Space Needs Analysis by Department
110 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 111
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Staff Staff TOTAL
Code
Administration
1.1 Staff 5 1,027 8 1,039
1.2 Support - 1,728 -1,650
Departmental Total 5 2,755 3,582 8 2,689 3,496
Community Development
2.1 Operations 8 1,076 10 782
2.2 Support - 793 -620
Departmental Total 8 1,869 2,430 10 1,402 1,823
Finance
3.1 Staff 10 1,154 12 1,233
3.2 Support - 818 -1,420
Departmental Total 10 1,972 2,564 12 2,653 3,449
Engineering
4.1 Staff 2 332 2 288
4.2 Support ---100
Departmental Total 2 332 432 2 388 504
Police
5.1 Transportation - 442 -500
5.2 Prisoner Intake / Holding - 388 -510
5.5 Support 2 1,692 3 3,100
5.6 Officer Areas 18 1,161 25 2,820
Departmental Total 20 3,683 4,788 28 6,930 9,009
Building Support
6.1 Ancillary Functions - 198 -1,050
6.2 Building Operations ---600
Departmental Total 0 198 257 0 1,650 2,145
45 60
10,809 14,052 15,712 20,426
120%24,511
SUMMARY
Building gross square footage multiplier (BGSF) includes: exterior envelope and structure, inter-departmental circulation, egress stairs,
elevators, electrical rooms,
Space code designations: WS (workstation) CWS (counter workstation) PO (private office) ER (enclosed room) OA (open area) SA (secure
outdoor)
Current Programmed
2015 2025 (2035 @ Police)
Department
Total Staff
Total Net Square Footage
Building Grossing Square Feet BGSF
Total NSFSubTotal
NSF
TOTAL
NSF
SubTotal
NSF
WĂŐĞ ϭ
112 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 1.0
Function/Area:
Sub-Area Code: 1.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
1.1 Operations Adjacency: Community Development, Finance, Engineering
1.1 1.00 Staff
1.01 Town Manager PO 225 1 1 228 1 1 225 Main Floor, easily found
1.02 PO 120 1 1 109 1 1 120 Immediately adjacent to Town Mgr
1.03 WS 45 1 1 160 1 1 45
1.04 Dpty Town Clerk WS 200 1 1 297 1 1 200 1 person, many functions / shared space
1.05 Cashier ER 80 - --1 80 Behind reception, lockable
1.06 Court-Town Clerk / Judge PO 225 1 1 158 2 1 225
1.07 Prosecutor/Town Atty PO 144 - 1 75 2
1 144
1.08 Mayor/City Council PO 144 - -0 1 144 table with file cabinets/ Alternate space
1.09 Clerk (additional)WS 45 - -0 1 45 New Hire
Subtotal 1,027 Subtotal 1,039
1.1 2.00 Support
2.01 ER 1,200 - 1 1,532 -1 1,200 Flexible training space
2.02 ER 300 - --1 300 Off court area, seats 30 people
2.03 Print/Copy/Mail Room ER 150 - 2 196 -1 150 Adjacent to reception/Town Clerk, shredder, large copier,
office supply storage
Subtotal 1,728 Subtotal 1,650
1.1 5 8
2,755 2,689
30%827 807
3,582 3,496
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Adminstration
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Executive Assistant to Town
Mgr./Asst Twn Mgr
Chamber/Court Waiting,
Community Meeting Rm
Council Chambers /
Training
Community Relations
Officer
WĂŐĞ Ϯ
SHORT ELLIOTT HENDRICKSON, INC. | 113
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 2.0
Function/Area:
Sub-Area Code: 2.1
Sub-Area(s): Operations
Staff Units Staff Units Comments
2.1 Operations Adjacent to Engineering, Admin, Public Works
2.1 1.00 Staff
1.01 PO 144 1 1 155 1 1 144
1.02 Building Official WS 80 1 1 187 1 1 80
1.03 Planner II WS 60 1 1 180 1 1 60
1.04 PO 144 1 1 194 1 1 144 WS 45 w/in office for seasonal worker
1.05 Building Inspector WS 60 - -1 1 60 Future Position
1.06 Long Range Planner WS 60 1 1 180 1 1 60 WS - stand up option
1.07 Special Events - Seasonal WS 45 1 1 180 1 0 0 Co-located in Dir. Of Festivals/Sp. Events
1.08 Flex Staff Workstation WS 45 2 -2 2 90
1.09 WS 144 - -1 1 144
1.10 Building Permit Technician --0 Contract
Subtotal 1,076 Subtotal 782
2.1 2.00 Support
2.01 ER 150 - 1 262 -1 150 wide format plotter / scanner combined unit - 6 ft wide,
plus layout space by scanner, shared with Engineering,
provide near layout table
2.02 Break out Meeting Room ER 120 - --1 120
2.03 Conference Room ER 250 - 1 531 -1 250 Shared between departments - Table 60" x 120"
2.04 Training ER 0- --0 0 Shared between departments
2.05 Flat File Storage ER 50 - 1 -1 50
2.06 Seasonal special events storaER 50 - --1 50
Subtotal 793 Subtotal 620
2.1 8 10
1,869 1,402
30%561 421
2,430 1,823
Component
Number Staff/Component Description
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Community Development
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Dir. of Festivals/Special
Events
Economic Initiatives
Director
Permit/Reception Room
and Print / Copier
Community Development
Manager/ Director
WĂŐĞ ϯ
114 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 3.0
Function/Area:
Sub-Area Code: 3.1
Sub-Area(s):
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.1 Operations Secure office perimeter with card access
Adjacent to all departments - Administration, purchasing,
5.1 1.00 Staff
1.01 Assistant Town Manager PO 225 1 1 176 1 1 225 Table with seating
1.02 Finance Mgr PO 144 1 1 122 1 1 144 Filing space is important, many working documents
1.03 IT Administrator WS 80 1 -1 1 80
1.04 Payroll Specialist WS 80 1 1 122 1 1 80 Printing checks - shared, 10 SF within office for storage
1.05 Budget Analyst WS 80 1 1 150 1 1 80
1.06 WS 80 1 -1 1 80 Desktop Printer w/in secure area, many telephone
conversations, meet w/public - location near reception
1.07 WS 60 1 -1 1 60 Printing checks - shared
1.08 HR Generalist PO 144 1 1 179 1 1 144
1.09 HR Assistant PO 120 1 1 136 1 1 120 Public meetings, filling out applications, etc.
1.10 Help Desk Technician WS 80 1 1 160 1 1 80 Adjacent to Adminstration
1.11 IT Technician WS 80 - 1 109 1 1 80 Future New hire
1.12 Admin Assistant WS 60 - -1 1 60 Future New hire
Subtotal 1,154 Subtotal 1,233
5.1 2.00 Support
2.01 Standing Fire Safe OA 20 - --1 20 Standing fire safe 4'x4'
2.02 High Density storage OA 50 - 1 54 -1 50 Use current SF - 12'x4'
2.03 ER 120 - 1 129 -1 120 shredder, paper storage/supplies
2.04 Server Room ER 120 - 1 107 -1 120 General: wireless networking, 1-2 ethernet drops, power, no
raised floor, not necessarily in Finance
2.05 Break out Meeting Room ER 120 - --1 120
2.06 Switch Room ER 80 - --2 160 whichever floors data is not on, closet area
2.07 Storage - IT ER 100 - 1 52 -1 100
2.08 Conference Room ER 250 - --1 250 Connect with Finance and share with departments
2.09 ER 480 - 1 476 -1 480 Shared between departments - training for 15, smart TV
(depends on size of room), mobile or multiple fixed
monitors
Subtotal 818 Subtotal 1,420
SubTotal
NSF
SubTotal
NSF
Finance
Current Programmed
2015 2025
Conference/Training
Space
Code
Unit
NSF
Accounting Asst - Tax/
Revenue
Accounting Asst - Purch
Central
Printer/Copier/Scanner
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SHORT ELLIOTT HENDRICKSON, INC. | 115
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 3.0
Function/Area:
Sub-Area Code: 3.1
Sub-Area(s):
Component Staff Units Staff Units Comments
Number Staff/Component Description
SubTotal
NSF
SubTotal
NSF
Finance
Current Programmed
2015 2025
Space
Code
Unit
NSF
5.1 10 12
1,972 2,653
30%592 796
2,564 3,449
TOTAL STAFF
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
WĂŐĞ ϱ
116 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 4.0
Function/Area:
Sub-Area Code: 4.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
4.1 Operations Adjacent to Community Development
4.1 1.00 Staff
1.01 Town Engineer PO 144 1 1 198 1 1 144
1.02 Engineer II PO 144 1 1 134 1 1 144
Subtotal 332 Subtotal 288
4.1 2.00 Support
2.01 Conference Room ER 250 - --0 0 Shared between departments
2.02 Storage ER 50 - --1 50
2.03 Filing ER 50 - --1 50 2 stacks flat files
2.04 Printer ER 50 - --0 0 Large format - shared with Comm. Development
2.05 Break ER 0- --0 0
Subtotal 0 Subtotal 100
4.1 2 2
332 388
30%100 116
432 504
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Engineering
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
WĂŐĞ ϲ
SHORT ELLIOTT HENDRICKSON, INC. | 117
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 5.0
Function/Area:
Sub-Area Code: 5.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.1 Operations
5.1 1.00 Transportation
1.01 Vehicle Sallyport ER 500 - 1 365 -1 500 Tahoe w/4'-0" perimeter 26'x18'
1.02 Pistol Lockers OA 25 - --0 0 wall mounted pistol lockers
Subtotal 442 Subtotal 500
5.1 2.00 Prisoner Intake / Holding
2.01 ER 150 - 1 214 -1 150 Bench for 4 people, 10'-0" long, countertop, intoxylizer,
fingerprint
2.02 Adult Holding Cell ER 120 - 1 87 -2 240 1 Male, 1 Female, 10 prisoners each
2.03 Juvenile Holding Cell ER 120 - 1 87 -1 120 Separate from Adult holding - sight / sound isolated
Subtotal 388 Subtotal 510
5.1 0 0
830 1,010
30%249 303
1,079 1,313
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Police
Current Programmed
2015 2035
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Prisoner Intake / Intoxylizer
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118 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 5.0
Function/Area:
Sub-Area Code: 5.2
Sub-Area(s): Security
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.2 Police Security
5.2 1.00 Officer Areas
1.01 Chief of Police PO 225 1 1 133 1 1 225
1.02 Deputy Chief of Police PO 175 1 1 189 1 1 175 with table
1.03 Patrol Sergeant PO 120 2 3 105 3 3 360 1:5 supervisor ratio, 2 additional sergeants
1.04 Detective Sergeant PO 120 1 1 170 1 1 120
1.05 Detective PO 200 1 1 199 2 1 200 Shared Office
1.06 Police Officers WS 60 12 3 250 17 9 540 Based on population 2.6 officers/1000 people, 2/WS 4
1.07 ER 600 - 2 115 -2 1,200 Men (24), Women (6), flexible for future
Subtotal 1,161 Subtotal 2,820
5.2 2.00 Support
2.01 Drawer Storage OA 60 --1 60
2.02 Reception / Payment ER 350 2 1 412 3 1 350 Bullet proof standup counter area (with ADA 30"), (2)
WS45 away from window, shallow pass through standing;
Mail slots
2.03 Fingerprinting area ER 50 --1 50 Room off reception area
2.04 Interview Room ER 50 - 2 130 -1 50 Off lobby
2.05 Evidence Room ER 500 - 1 370 -1 500 Evidence, Refrigerator, Lost and Stolen Bicycles
2.06 Workout space ER 500 --1 500
2.07 Break Room ER 200 - 1 65 -
1 200 4-5 people, refrigerator, microwave, cabinet
2.08 Storage Room ER 270 - 1 42 -
1 270 Lockers, Officer Bicycle, Misc. Bulk Storage, Adjacent to
Sally Port
2.09 Squad Room ER 750 - 1 539 -
1 750 30 people, Can be shared in Court Room if stays together -
20 people@ 500 SF
2.10 ER 250 - 1 47 -1 250 Radios, body worn cameras, electronic citation system,
restraints
2.11 Armory ER 120 - 1 87 -1 120
Subtotal 1,692 Subtotal 3,100
5.2 20 28
2,853 5,920
30%856 1,776
3,709 7,696
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Police
Current Programmed
2015 2035
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Deputies' Locker
Rm/Toilets
Patrol Ready Room /
Electronics and Restraint
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SHORT ELLIOTT HENDRICKSON, INC. | 119
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 6.0
Function/Area:
Sub-Area Code: 6.1
Sub-Area(s): Ancillary Functions
Component Staff Units Staff Units Comments
Number Staff/Component Description
6.1 Ancillary Functions Super green, insulated, passive solar, materials matter,
LEED-like
"How we use the building needs to be thoughtful"
6.1 1.00 Main Lobby
1.01 Lobby OA 200 - --1 200 Visitor/Welcome Area, art gallery, public information desk
1.02 Restrooms ER 160 - --2 320
Subtotal 0 Subtotal 520
6.1 2.00 Meeting Rooms
2.01 Staff Breakroom ER 300 - 1 198 -1 300 microwave, coffee maker, refrig., water cooler, dishwasher,
micro. oven, table w/(6) chairs, (2) side chairs
2.02 Bike Storage ER 150 - --1 150
2.03 Unisex Shower ER 80 - --1 80
Subtotal 198 Subtotal 530
6.1 0 0
198 1,050
30%59 315
257 1,365
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Building Support
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
WĂŐĞ ϵ
120 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 6.0
Function/Area:
Sub-Area Code: 6.2
Sub-Area(s): Building Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
6.2 Building Operations
6.2 1.00 Support Spaces
1.01 Loading / Receiving ER 100 - --1 100
1.02 Refuse/Recycle Staging ER 100 - --1 100
1.03 ER 400 - --1 400 distributed on floors per building layout
1.04 Mechanical Central Plant SA 2,000 - --0 0 chiller / pumps - cooling tower in open
1.05 Main Electrical Service ER 200 - --0 0
1.06 Covered Vehcile Drop-off SA 500 - --0 0 not part of building area / part of exterior construction
Subtotal 0 Subtotal 600
6.2 0 0
0 600
30%0 180
0 780
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Building Support
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Mechanical Air Handler
Rooms
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SHORT ELLIOTT HENDRICKSON, INC. | 121
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 7.0
Function/Area:
Sub-Area Code: 7.1
Sub-Area(s): Parking
Component Staff Staff Units Comments
Number Staff/Component Description
7.1 Parking
7.1 1.00 Parking
1.01 Town Hall Staff Parking OA 350 - -0 0
1.02 Police Parking OA 350 - -28 9,800 Police operations (18) and Public (10) spaces
Subtotal 9,800
7.1 00
9,800
0%0
9,800
SubTotal
NSF
TOTAL STAFF
Parking
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
WĂŐĞ ϭϭ
122 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 123
Oce Standards
124 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
8'-0"7'-0"
10
'
-
0
"
8'
-
6
"
6'-0"
7'
-
6
"
WORK STATION 45 - WS 45
Area: 45 NSF
Dimensions: 7'-6" x 6'-0"
Description: Small
Comments: 30" Work surface depth
24" Return depth
WORK STATION 60 - WS 60
Area: 60 NSF
Dimensions: 8'-6" x 7'-0"
Description: Medium
Comments: 30" Work surface depth
24" Return depth
WORK STATION 80 - WS 80
Area: 80 NSF
Dimensions: 8'-0" x 10'-0"
Description: Large
Comments: 30" Work surface depth
24" Return depth
Work Stations
Work Station 45 - WS 45
Area: 45 NSF
Dimensions: 7’-6” x 6’-0”
Description: Small
Comments: 30” Work surface depth
24” Return depth
Work Station 60 - WS 60
Area: 60 NSF
Dimensions: 8’-6” x 7’-0”
Description: Medium
Comments: 30” Work surface depth
24” Return depth
Work Station 80 - WS 80
Area: 80 NSF
Dimensions: 8’-0” x 10’-0”
Description: Large
Comments: 30” Work surface depth
24” Return depth
SHORT ELLIOTT HENDRICKSON, INC. | 125
10'-0"
12
'
-
0
"
12'-0"
12
'
-
0
"
15'-0"
15
'
-
0
"
PRIVATE OFFICE 225 - PO 225
Area: 225 NSF
Dimensions: 15'-0" x 15'-0"
Description: Executive
Comments: Acoustical Separation/TBD
30" Work surface depth
16" x 48" Shelves
PRIVATE OFFICE 144 - PO 144
Area: 144 NSF
Dimensions: 12'-0" x 12'-0"
Description: Manager
Comments: Acoustical Separation/TBD
30" Work surface depth
PRIVATE OFFICE 120 - PO 120
Area: 120 NSF
Dimensions: 10'-0" x 12'-0"
Description: Standard
Comments: Acoustical Separation/TBD
30" Work surface depth
Private Oces
Private Oce 120 - PO 120
Area: 120 NSF
Dimensions: 10’-0” x 12’-0”
Description: Standard
Comments: Acoustical Separation / TBD
30” Work surface depth
Private Oce 144 - PO 144
Area: 144 NSF
Dimensions: 12’-0” x 12’-0”
Description: Manager
Comments: Acoustical Separation / TBD
30” Work surface depth
Private Oce 225 - PO 225
Area: 225 NSF
Dimensions: 15’-0” x 15’-0”
Description: Executive
Comments: Acoustical Separation / TBD
30” Work surface depth
16” x 48” Shelves
126 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
10'-0"
15
'
-
0
"
10'-0"
12
'
-
0
"
13'-0"
19
'
-
0
"
MEETING ROOM 250 - MR 250
Area: 250 NSF
Dimensions: 13'-0" x 19'-0"
Description: Large conference / 10 people
Comments: Acoustical separation,
48" x 120" table
MEETING ROOM 150 - MR 150
Area: 150 NSF
Dimensions: 10'-0" x 15'-0"
Description: Small conference / 6 people
Comments: Acoustical separation,
36" x 72" table
MEETING ROOM 120 - MR 120
Area: 120 NSF
Dimensions: 10'-0" x 12'-0"
Description: Meeting room / 4 people
Comments: Acoustical separation,
36" x 60" table
Meeting Rooms
Meeting Room 120 - MR 120
Area: 120 NSF
Dimensions: 10’-0” x 12’-0”
Description: Meeting room / 4 people
Comments: Acoustical separation,
36” x 60” table
Meeting Room 150 - MR 150
Area: 150 NSF
Dimensions: 10’-0” x 15’-0”
Description: Small conference / 6 people
Comments: Acoustical separation,
36” x 72” table
Meeting Room 250 - MR 250
Area: 250 NSF
Dimensions: 13’-0” x 19’-0”
Description: Large conference / 10 people
Comments: Acoustical separation,
48” x 120” table
SHORT ELLIOTT HENDRICKSON, INC. | 127
19
'
-
6
"
13'-0"
11'-0"
14
'
-
0
"
21'-0"
24
'
-
0
"
ENCLOSED ROOM 500 - ER 500
Area: 500 NSF
Dimensions: 21'-0" x 23'-10"
Description: Training Room
Comments: Acoustical separation,
seating for 18 - 20,
24" x 48" tables
ENCLOSED ROOM 150 - ER 150
Area: 150 NSF
Dimensions: 10'-10" x 14'-0"
Description: Small break Room
Comments: Sink, counter area,
table seating, refrigerator
42" Round table
ENCLOSED ROOM 250 - ER 250
Area: 250 NSF
Dimensions: 13'-0" x 19'-6"
Description: Large break Room
Comments: Sink, counter area,
table seating, refrigerator
42" Round tables
Enclosed Rooms
Enclosed Room 150 - ER 150
Area: 150 NSF
Dimensions: 11’-0” x 14’-0”
Description: Small break room
Comments: Sink, counter area, table
seating, refrigerator, 42” round table
Enclosed Room 250 - ER 250
Area: 250 NSF
Dimensions: 13’-0” x 19’-6”
Description: Large break room
Comments: Sink, counter area, table
seating, refrigerator, 42” round tables
Enclosed Room 500 - ER 500
Area: 500 NSF
Dimensions: 21’-0” x 23’-0”
Description: Training room
Comments: Acoustical separation, seating
for 18-20, 24” x 48”tables
128 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Preston Neill, Executive Assistant to the Town Manager
Date: August 25, 2015
Agenda Topic: Public Hearing Second Reading of Ordinance 15-08 – Establishing Administrative Departments
BACKGROUND
As set forth in Section 8.8 of the Avon Home Rule Charter, the Town Manager shall recommend to Council any
proposal to establish, consolidate or abolish administrative departments. Ordinance No. 15-08 was presented for first
reading on July 28, 2015 and was subsequently adopted on first reading. Ordinance 15-08 is attached for a Public
Hearing prior to your consideration.
Town Manager Virginia Egger provided at First Reading the following information regarding the proposed changes:
ADMINISTRATIVE DEPARTMENTS
1. Human Resources Department – My recommendation, through your support and leadership, is to establish a
Human Resources Department. The Town’s HR services, since April of 2014, have been provided as a division of
the Finance Department, with Assistant Town Manager serving as the HR director. In a thorough review of
how best to provide a top notch and comprehensive HR program for our staff, and in discussions with Town
Council, the benefit of a HR Department has clearly been identified. This director level program is warranted to
meet all of the needs of the Town including development of HR policies, overseeing of the employment
process, development and administration of employee compensation, personnel administration, professional
development, and team-centered management support to build a strong culture within the Town’s workforce.
2. Recreation Department - On June 1, 2015, the parks program of the Town was merged with the road and bridge
program under the Public Works Department. Parks no longer reports to, or is administered under, the former
Parks and Recreation Department. This change reflects the stand alone Recreation services now in place.
3. General Government Department - Formerly Administrative Services, the new title provides consistency with
the budget, and the staff and functions accounted for in this important document.
4. Fleet Department – Since February, 2013, Fleet and Transportation have functioned and have been recognized
internally as department level services. Each service prior to that time was a division of Public Works. The
recommendation to formally set a Fleet Department reflects the successful operation of this standalone
department for the past two plus years.
PROPOSED MOTION
I move to adopt Ordinance No. 15-08 Establishing Administrative Departments on Second and Final Reading.
ATTACHMENT
Ordinance 15-08
ORDINANCE 15-08
August 25, 2015 Town Council Meeting Page 1 of 1
TOWN OF AVON, COLORADO
ORDINANCE NO. 15-08
SERIES OF 2015
AN ORDINANCE AMENDING SECTION 2.02.010 OF THE TOWN OF AVON
MUNICIPAL CODE TO AMENDMENT AND ESTABLISH ADMINISTRATIVE
DEPARTMENTS
WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule
powers of the Town of Avon (“Town”), the Town Council has the power to make and publish
ordinances necessary and proper to provide for the safety, preserve the health, promote the
prosperity, and improve the morals, order, comfort, and convenience of its inhabitants;
WHEREAS, Section 8.8 of the Avon Home Rule Charter states that the Council shall approve
the administrative departments by Ordinance upon recommendation of the Town Manager and
Section 2.02.010 of the Avon Municipal Code establishes the administrative departments of the
Town;
WHEREAS, the Town Manager recommends the certain amendments to the administrative
departments of the Town as set forth in this Ordinance;
WHEREAS, the Town Council finds that the amendments to the administrative departments
will provide for a more efficient provision of municipal services to the Avon community;
WHEREAS, approval of this Ordinance on First Reading is intended only to confirm that the
Town Council desires to comply the requirements of the Avon Home Rule Charter by setting a
public hearing in order to provide the public an opportunity to present testimony and evidence
regarding the application and that approval of this Ordinance on First Reading does not
constitute a representation that the Town Council, or any member of the Town Council, supports,
approves, rejects, or denies this ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO the following:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by
reference and adopted as findings and determinations of the Town Council.
Section 2. Section 2.02.010 Amended. Section 2.02.010 of the Avon Municipal Code is
hereby amended by repealing and re-enacting such section in its entirety to read as follows:
“2.02.010 Departments Enumerated.
The administrative departments of the Town shall be as follows:
(a) Community Development
(b) Engineering
Ord 15-08 Amending Administrative Departments
August 25, 2015
Page 1 of 3
(c) Finance
(d) Fleet
(e) General Government
(f) Human Resources
(g) Police
(h) Public Works
(i) Recreation
(j) Transportation”
Section 3. Section 2.02.030 Amended. Section 2.02.030 of the Avon Municipal Code is
hereby amended by adding a sentence to read:
“The functions of each department shall be set forth, defined and described in the annual
budget adopted by Council each year.”
Section 4. Codification Amendments. The codifier of the Town’s Municipal Code,
Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes
as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal
Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any
typographical error in the enacted regulations, provided that such correction shall not
substantively change any provision of the regulations adopted in this Ordinance. Such
corrections may include spelling, reference, citation, enumeration, and grammatical errors.
Section 5. Severability. If any provision of this Ordinance, or the application of such
provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall
not affect other provisions or applications of this Ordinance which can be given effect without
the invalid provision or application, and to this end the provisions of this Ordinance are declared
to be severable. The Town Council hereby declares that it would have passed this Ordinance and
each provision thereof, even though any one of the provisions might be declared unconstitutional
or invalid. As used in this Section, the term “provision” means and includes any part, division,
subdivision, section, subsection, sentence, clause or phrase; the term “application” means and
includes an application of an ordinance or any part thereof, whether considered or construed
alone or together with another ordinance or ordinances, or part thereof, of the Town.
Section 6. Effective Date. This Ordinance shall take effect thirty (30) days after public notice
following final passage in accordance with Section 6.4 of the Avon Home Rule Charter.
Section 7. Safety Clause. The Town Council hereby finds, determines and declares that this
Ordinance is promulgated under the general police power of the Town of Avon, that it is
promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and
welfare. The Town Council further determines that the Ordinance bears a rational relation to the
proper legislative object sought to be obtained.
Ord 15-08 Amending Administrative Departments
August 25, 2015
Page 2 of 3
Section 8. Publication. The Town Clerk is ordered to publish this Ordinance in accordance
with Chapter 1.16 of the Avon Municipal Code.
INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING on July 28, 2015 and setting such public hearing for August 25, 2015 at the Council
Chambers of the Avon Municipal Building, located at One Lake Street, Avon, Colorado.
BY: ATTEST:
____________________________ ____________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
ADOPTED ON SECOND AND FINAL READING on August 25, 2015.
BY: ATTEST:
____________________________ ____________________________
Jennie Fancher, Mayor Debbie Hoppe, Town Clerk
APPROVED AS TO FORM:
____________________________
Eric J. Heil, Town Attorney
Ord 15-08 Amending Administrative Departments
August 25, 2015
Page 3 of 3
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, J ULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
1.CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:35 p.m. A roll call was taken and Council members present
were Buz Reynolds, Matt Gennett, Megan Burch, Scott Prince and Sarah Smith Hymes. Jake Wolf was
absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant to the
Town Manager Preston Neill, Planning Manager Matt Pielsticker and Police Chief Bob Ticer.
2.APPROVAL OF AGENDA
There were no changes to the agenda.
3.PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
There were no public comments.
4.CONSENT AGENDA
4.1.APPROVAL OF ADD-ON PIF C OLLECTION SERVICE AGREEMENT (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
4.2.APPROVAL OF RESOLUTION NO. 15-12, PEG FEE GRANT R EQUEST
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
4.3.APPROVAL OF NOTICE OF AWARD, BUCK CREEK ROAD BRIDGE REPAIR PROJECT
(JUSTIN HILDRETH TOWN ENGINEER)
4.4.APPROVAL OF THE MINUTES FROM JULY 14, 2015 MEETING (TOWN CLERK DEBBIE HOPPE)
Matt Gennett moved to approve the Consent Agenda, pulling item 4.2 off the Consent agenda and
adding it as an action item for purposes of further clarification, discussion and action; Councilor Burch
seconded the motion and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
ITEM 4.2
4.2. APPROVAL OF RESOLUTION NO. 15-12, PEG FEE GRANT REQUEST
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Town staff and J.K. Perry with Public Access 5 amended the funding request for the allocation of
funding of the PEG fees collected by the Town from 2015 and 2016 to the amount of $20,000. Councilor
Reynolds moved to approve Resolution No. 15-12, amending the allocation amount to $20,000;
Councilor Gennett seconded the motion and it passed unanimously by those present. Mayor Pro Tem
Wolf was absent.
5.WORK SESSION
5.1.AVON RECREATIONAL TRAILS ADVISORY GROUP U PDATE (RICH CARROLL)
5.2.REVIEW AND DIRECTION FOR A POTENTIAL SMOKING BAN IN CERTAIN PUBLIC AREAS IN THE TOWN OF AVON
(EX ECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
FINAL - Avon Council Meeting 7 -28 -2015 Minutes.doc Page 1
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, J ULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
6.ACTION ITEMS
6.1.REVIEW AND ACTION TO SET A NINE-HOLE DISC GOLF COURSE IN NOTTINGHAM PARK
(RECREATION DIRECTOR JOHN CURUTCHET)
Councilor Gennett moved to approve the nine-hold disc golf course layout, as presented; Councilor
Reynolds seconded the motion and it passed on a 5 to 1 vote, with Councilor Prince voting no. Mayor
Pro Tem Wolf was absent.
6.2.PUBLIC HEARING RESOLUTION NO. 15 –13 A RESOLUTION TO AMEND THE 2015 TOWN OF AVON WATER F UND
BUDGET TO APPROPRIATE $20,000 FROM THE MOUNTAIN STAR WATER TANK CONTRIBUTION FUND BALANCE
TO PARTICIPATE IN THE FUNDING OF THE SITE ENGINEERING (TOWN ENGINEER JUSTIN HILDRETH)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Prince moved to
approve Resolution No. 15-13; Councilor Reynolds seconded the motion and it passed unanimously by
those present. Mayor Pro Tem Wolf was absent.
6.3. REVIEW AND ACTION ON AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF
COLORADO, AND THE TOWN OF AVON REGARDING THE TRAER CREEK PLAZ A ECO TRANSIT BUS SHELTER
(TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to approve the Intergovernmental Agreement; Councilor Prince seconded
the motion and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
6.4.RESOLUTION NO. 15-14 APPROVING A DEED OF EASEMENT FOR THE TRAER CREEK PLAZ A BUS SHELTER
Councilor Gennett moved to approve Resolution No. 15-14; Councilor Reynolds seconded the motion
and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
6.5.ACTION ON NOTICE OF AWARD FOR PUBLIC SAFETY F ACILITY GENERAL CONTRACTOR PRE-CONSTRUCTION
SERVICES (TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to approve Notice of Award for Public Safety Facility General Contractor
Pre-Construction Services; Councilor Smith-Hymes seconded the motion and it passed unanimously by
those present. Mayor Pro Tem Wolf was absent.
6.6.PUBLIC HEARING SECOND AND FINAL READING OF ORDINANCE NO. 15-05 AMENDING CHAPTER 2.30 TOWN
CODE OF ETHICS OF THE AVON MUNICIPAL CODE (TOWN ATTORNEY ERIC HEIL)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Gennett moved to
approve Second and Final Reading of Ordinance No. 15-05; Councilor Burch seconded the motion and it
passed unanimously by those present. Mayor Pro Tem Wolf was absent.
6.7. FIRST READING OF ORDINANCE NO. 15-08 SETTING ADMINISTRATIVE DEPARTMENTS
(TOWN ATTORNEY ERIC HEIL)
FINAL - Avon Council Meeting 7 -28 -2015 Minutes.doc Page 2
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, J ULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
Councilor Reynolds moved to approve Ordinance No. 15-08; Councilor Smith-Hymes seconded the motion
and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
6.8.APPOINTMENT OF CML POLICY COMMITTEE REPRESENTATIVE AND ALTERNATE (MAYOR JENNIE FANCHER)
Councilor Burch moved to approve the appointments of Councilor Gennett as the primary
representative and Mayor Pro Tem Wolf as the alternate representative; Councilor Smith-Hymes
seconded the motion and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
6.9.APPOINTMENT OF EAGLE COUNTY REGIONAL T RANSPORTATION COMMITTEE ALTERNATE
(MAYOR JENNIE FANCHER)
Councilor Gennett moved to approve the appointment of Councilor Smith-Hymes as the alternate
representative; Councilor Burch seconded the motion and it passed unanimously by those present.
Mayor Pro Tem Wolf was absent.
6.10. APPOINTMENT OF TOWN COUNCIL MEMBERS TO SERVE ON AUDITOR SOLICITATION AND SELECTION
COMMITTEE (MAYOR JENNIE FANCHER)
Councilor Smith-Hymes moved to approve the appointments of Councilor Prince and Councilor Burch as
members of the Auditor Solicitation and Selection Committee; Councilor Reynolds seconded the
motion and it passed unanimously by those present. Mayor Pro Tem Wolf was absent.
7.COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8.MAYOR & COUNCIL COMMENTS
9.WRITTEN REPORTS
9.1.GIFT REPORTING (EX ECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
9.2.MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
10.ADJ OURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 7:45 p.m.
FINAL - Avon Council Meeting 7 -28 -2015 Minutes.doc Page 3
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, J ULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Preston Neill, Executive Assistant to the Town Manager
APPROVED:
Jennie Fancher _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Jake Wolf _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Matt Gennett _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Megan Burch _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Albert “Buz” Reynolds _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Scott Prince _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Sarah Smith Hymes _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
FINAL - Avon Council Meeting 7 -28 -2015 Minutes.doc Page 4
FISCAL YEAR 2015
FINANCIAL REPORT
August 25, 2015
______________________________________________________________________________________
1.Fiscal Year 2015 Financial Report Cover Memo
2.Sales and Accommodations Tax Reports -June 2015
3.Real Estate Transfer Tax Report and Monthly Detail -July 2015
4.General Fund Year-To-Date Expenditures -July 2015
5.Fleet Maintenance Fund Year-To Date Expenditures -July 2015
6.Transit Fund Year-To Date Expenditures -July 2015
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Kelly Huitt, Budget Analyst
Date:August 19, 2015
Re: Fiscal Year 2015 Financial Report – June / July
Revenues:
SALES TAX
•Sales tax revenue for the month of June is up $31,907 or 5.93% compared to June 2014, and up 6.40%
compared to the budget. This increase includes $58,747 from new businesses, and after adjusting for new
business growth, -4.98% is the loss in revenue from existing business for the month. As evidenced in the table
below, new and quarterly payers are buoying the monthly loss from existing business. Year-to-date sales tax
is up $405,818 compared to estimated monthly budgets, and new businesses make up 59.95% of this total
growth.
•June collections are up compared to 2014 for most industries. Service Related businesses are up 58.52%,
Sporting Goods Rental/Retail is up 19.29%, and Miscellaneous Retail increased 16.79%, while
Accommodations and Restaurants/Bars are down -.68% and -7.48% respectively. The large year over year
increase in Service Related business is due to the wide variance in tax returns submitted by interior and
architectural design firms. The Other business category is largely influenced by mechanical and construction
contractors – there have been several new quarterly payers in this category. Sporting Goods saw substantial
growth partially due to the Christy Sports remodel that took place June-October 2014.
2014/2015 Growth Growth
Variance Existing Business New Business
Home/Garden 8,916.47 -4.24%21.14%
Grocery, Specialty, Health 6,682.95 4.97%0.84%
Liquor Stores 641.01 2.95%0.00%
Sporting Goods Retail/Rental 7,058.60 14.69%4.60%
Miscellaneous Retail 4,163.62 14.32%2.47%
Accommodations (376.08)-1.35%0.67%
Restaurants/Bars (7,569.57)-7.54%0.06%
Other 1,071.81 -34.37%35.33%
Service Related 11,318.39 35.99%22.53%
Total $31,907.20 -4.98%10.91%
Category
Sales Tax Monthly Totals
ACCOMMODATIONS TAX
• Accommodations tax revenue for June is down -$835, or -1.54% compared to June 2014, and down -.98%
compared to the monthly budget.
• June accommodations tax collections are up for Vacation rentals and Timeshares, while Hotels are down
-4.71% or ($1,789.46).
REAL ESTATE TRANSFER TAX
• 2015 real estate transfer tax collections for July equal $396,838.68, which includes a large sale in Mountain
Star as well as a substantial transaction at the Avon Town Square commercial building. This is a 181.34%
increase from July 2014, and $146,090 over the estimated monthly budget.
• Year-to-date real estate transfer tax collections through July total 35.40% of the total 2015 estimated
revenue.
Expenditures:
• General Fund expenditures through July 2015 total 59.45% of the revised budget totals. These expenditures
include the annual Cirsa insurance payment as well as payments for several of the community grants.
• Fleet expenditures to date are at 59.30% of the total budget. These costs include stock parts and several
blanket purchase orders, which encumber funds for the year for ongoing expenditures such as regularly
purchased shop supplies and monthly copier charges.
• Transit funds are 50.82% expended compared to the annual budget. This includes encumbered funds for
the purchase of one of two buses scheduled for acquisition in 2015.
TOWN OF AVON
SALES TAX
2015 Actual vs. Budget
Budget YTD Collections Budget % of change
2010 2011 2012 2013 2014 2015 2015 Variance from 2014
January 515,009.18$ 511,040.76$ 519,784.89$ 677,943.78$ 638,863.27$ 636,040$ 765,195.68$ 129,155.19$ 19.77%
February 504,752.59 532,903.25 533,546.48 636,702.27 673,722.03 670,745 788,999.06 118,253.83 17.11%
March 620,937.20 665,532.70 643,910.29 720,267.31 793,301.96 789,797 875,499.53 85,702.73 10.36%
April 309,937.09 305,269.73 304,220.84 307,407.13 381,839.56 380,152 403,560.42 23,407.99 5.69%
May 242,830.16 236,424.93 270,082.79 309,938.72 340,332.28 338,829 353,840.11 15,011.57 3.97%
June 377,920.42 406,828.27 430,588.57 490,329.18 538,517.31 536,138 570,424.51 34,286.61 5.93%
July 421,975.98 452,873.44 472,215.40 537,479.66 570,959.86 568,437
August 361,702.25 419,977.29 455,439.86 504,332.25 547,085.80 544,669
September 359,139.22 391,546.49 424,793.75 475,362.88 546,016.59 543,604
October 288,859.84 299,193.35 341,711.43 356,925.96 417,921.46 416,075
November 284,528.70 301,407.41 336,060.63 362,460.94 397,935.36 396,177
December 818,360.74 921,815.61 852,868.64 981,917.79 1,221,263.98 1,215,868
Total 5,105,953.37$ 5,444,813.23$ 5,585,223.57$ 6,361,067.87$ 7,067,759.46$ 7,036,531$ 3,757,519.31$ 405,817.91$ 11.61%
Actual Collections
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2011 2012 2013 2014 2015
Year
Sales Tax Collections for June
TOWN OF AVON
SALES TAX
2015 Actual vs. Budget
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2011 2012 2013 2014 2015
YTD Sales Tax Collections
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Sales Tax Monthly Comparison 2013-2015
2013
2014
2015
TOWN OF AVON
ACCOMMODATIONS TAX
2015 Actual vs. Budget
Actual Collections Budget YTD Collections Budget % change
2010 2011 2012 2013 2014 2015 2015 Variance 2014
January 87,938.84$ 85,233.73$ 90,118.88$ 108,508.43$ 129,851.78$ 129,125$ 164,361.04$ 35,236.35$ 26.58%
February 99,336.34 114,035.90 106,016.32 137,503.61 150,317.06 149,475 175,056.31 25,580.93 16.46%
March 105,518.15 122,145.16 115,043.42 153,208.80 168,597.39 167,653 183,650.29 15,996.94 8.93%
April 26,496.88 26,214.58 20,786.24 26,494.49 31,626.02 31,449 34,825.13 3,376.20 10.12%
May 12,425.51 15,152.82 16,664.44 24,527.17 21,961.97 21,839 28,002.56 6,163.56 27.50%
June 32,857.68 49,999.66 56,012.17 66,578.91 54,232.23 53,929 53,397.46 (531.10) -1.54%
July 51,170.82 62,928.07 66,726.73 73,008.92 81,083.01 80,629
August 42,188.56 52,037.55 58,358.93 67,688.07 71,044.33 70,647
September 30,090.34 35,521.81 42,245.24 44,661.37 50,840.16 50,555
October 20,614.06 21,801.56 25,879.51 27,154.53 34,977.59 34,782
November 20,582.47 24,971.33 22,786.42 28,171.04 32,064.02 31,884
December 98,561.90 135,984.00 112,759.02 131,361.43 168,944.85 167,999
Total 627,781.55$ 746,026.17$ 733,397.32$ 888,866.77$ 995,540.41$ 989,966$ 639,292.79$ 85,822.88$ 14.86%
-
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
70,000.00
2011 2012 2013 2014 2015
Accommodations Tax Collections for June
Town of Avon
Real Estate Transfer Tax
2015 Actual vs. Budget
Budget YTD Collections $ change % of change
2010 2011 2012 2013 2014 2015 2015 2014 2014
January 237,133.00$ 57,540.00$ 50,204.00$ 22,535.00$ 85,126.74$ 160,101$ 48,640.40$ (36,486.34)$ -42.86%
February 362,719.22 230,705.50 41,750.07 55,872.69 562,219.70 443,386 85,479.08 (476,740.62)-84.80%
March 284,243.65 187,099.47 84,760.49 125,927.64 50,375.06 259,114 168,744.22 118,369.16 234.98%
April 210,185.30 249,482.30 219,195.80 144,437.80 197,656.36 361,199 125,266.30 (72,390.06)-36.62%
May 112,431.30 187,668.62 270,170.12 121,784.12 183,745.60 309,844 237,971.08 54,225.48 29.51%
June 66,271.14 49,606.58 169,040.47 90,309.74 220,009.15 210,586 294,434.84 74,425.69 33.83%
July 63,509.36 46,707.37 71,057.40 386,434.78 141,051.52 250,748 396,838.68 255,787.16 181.34%
August 88,823.40 106,785.21 232,505.93 97,579.70 154,032.32 240,477
September 159,861.96 140,876.56 96,389.34 157,010.67 267,886.92 290,820
October 222,575.20 64,005.33 176,889.62 169,839.80 178,044.24 287,044
November 115,654.16 98,057.44 150,549.86 112,491.82 122,582.66 212,036
December 236,117.45 198,448.03 145,134.57 83,382.60 1,598,062.92 799,958
Total 2,159,525.14$ 1,616,982.41$ 1,707,647.67$ 1,567,606.36$ 3,760,793.19$ 3,825,312$ 1,357,374.60$ (82,809.53)$ -5.75%
Budget 3,825,312.00
Variance, Favorable (Unfavorable)(2,467,937.40)$
Actual Collections
$-
$150,000.00
$300,000.00
$450,000.00
$600,000.00
$750,000.00
$900,000.00
$1,050,000.00
$1,200,000.00
$1,350,000.00
$1,500,000.00
2011 2012 2013 2014 2015
YTD Real Estate Transfer Tax Collections
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
General Government:
Legislative:
111 Mayor and Town Council 235,171$ 1,553$ 112,085$ 121,533$ 48.32%
112 Boards and Commissions 15,299 - 7,452 7,847 48.71%
113 Town Attorney 155,000 59,040 103,891 (7,931) 105.12%
115 Town Clerk 124,747 11,177 69,591 43,979 64.75%
Total Legislative 530,217 71,770 293,019 165,428 68.80%
Judicial:
121 Municipal Court 100,234 8,630 55,499 36,105 63.98%
Executive:
131 Town Manager 353,069 799 199,049 153,221 56.60%
133 Community Relations 125,360 - 60,894 64,466 48.58%
Total Executive 478,429 799 259,943 217,687 54.50%
Finance Department:
132 Human Resources 220,886 4,484 140,726 75,676 65.74%
141 Finance 774,084 12,937 420,263 340,884 55.96%
143 Information Systems 385,028 14,441 232,448 138,139 64.12%
149 Nondepartmental 389,293 22,130 298,388 68,775 82.33%
Total Financial Administration 1,769,291 53,992 1,091,825 623,474 64.76%
Total General Government 2,878,171 135,191 1,700,286 1,042,694 63.77%
Community Development:
212 Planning 277,000 6,038 150,255 120,707 56.42%
213 Building Inspection 136,410 27 75,708 60,675 55.52%
214 Economic Development 215,144 7,729 72,360 135,055 37.23%
215 Town Produced Events 623,758 27,427 458,444 137,887 77.89%
216 Signature Event Seed Funding 5,000 - - 5,000 0.00%
217 Community Grants 197,850 - 133,922 63,928 67.69%
Total Community Development 1,455,162 41,221 890,689 523,252 64.04%
Police Department:
311 Administration 595,431 14,087 336,937 244,407 58.95%
312 Patrol 2,162,311 23,571 1,133,470 1,005,270 53.51%
313 Investigations 243,481 - 150,688 92,793 61.89%
Total Police 3,001,223 37,658 1,621,095 1,342,470 55.27%
Department Expenditure Summaries
General Fund
July 2015 Expenditures to Date
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
Department Expenditure Summaries
General Fund
July 2015 Expenditures to Date
Public Works:
412 Engineering 488,935 15,462 146,668 326,805 33.16%
413 Roads and Bridges 1,515,799 108,124 786,861 620,814 59.04%
415 Parks 1,029,776 50,606 554,730 424,440 58.78%
418 Buildings & Facilities 1,121,795 173,738 569,637 378,420 66.27%
Total Public Works 4,156,305 347,930 2,057,896 1,750,479 57.88%
Parks and Recreation:
514 Administration 198,528 5,467 120,281 72,780 63.34%
515 Adult Programs 27,671 424 15,116 12,131 56.16%
516 Aquatics 436,309 6,101 241,024 189,184 56.64%
518 Fitness 138,344 275 106,233 31,836 76.99%
519 Guest Services 252,537 3,490 146,186 102,861 59.27%
521 Youth Programs 121,498 1,517 62,182 57,799 52.43%
522 Cabin 28,241 - 5,878 22,363 20.81%
Total Parks and Recreation 1,203,128 17,274 696,900 488,954 59.36%
TOTAL OPERATING EXPENDITURES 12,693,989$579,274$ 6,966,866$ 5,147,849 59.45%
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
Public Works:
434 Fleet Maintenance 1,698,851$49,515$957,839$691,497$59.30%
Total Operating Expenditures 1,698,851 49,515 957,839 691,497 59.30%
TOTAL EXPENDITURES 1,698,851$49,515$957,839$691,497$59.30%
Expenditure Summary
Fleet Maintenance Enterprise Fund
July 2015 Expenditures to Date
Dept./Div.2015 Encumbrances Year To Date Available
Number Description Budget Outstanding Expenditures Balance YTD/Budget
EXPENDITURES
431 Transit Administration 244,086$9,781$134,998$99,307$59.31%
432 Transit Operations 1,563,787 136,526 687,035 740,226 52.66%
435 Wash Bay 221,246 1,417 61,369 158,460 28.38%
Total Operating Expenditures 2,029,119 147,724 883,402 997,993 50.82%
TOTAL EXPENDITURES 2,029,119$147,724$883,402$997,993$50.82%
Expenditure Summary
Transit Enterprise Fund
July 2015 Expenditures to Date
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Virginia Egger, Town Manager
Date: August 20, 2015
Agenda Topic: Retreat - Strategic Plan Work Session
Please find attached a draft document, which summarizes the purpose of developing a strategic
plan, report on priorities set by Council earlier in the year, vision statement and summary of future
priorities provided to date by the Council. Supplemental materials are also included, including but
not limited to:
•The Avon Town Hall Facility Assessment and Space Needs Analysis
•Review of fund balances and recommended Reserve Policy
•Review of current Town debt and options for new debt financing.
Assistant Town Manager Scott Wright, Town Attorney Eric Heil, Town Engineer Justin Hildreth and
Executive Assistant to the Town Manager Preston Neill will join the session. We look forward to the
meeting.
DRAFT
TOWN OF AVON
September 2015 -December 2017
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 15-XX, Series of 2015
(DATE)
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 1 OF 6
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for ensuring
investments and programs reflect Council priorities in achieving the vision and adopted plans of the Town of
Avon. This work of the Council has been done since 2013, when the Town’s first Strategic Plan was developed
and adopted at regular Council meetings, with meeting notice. In July of 2015, the Town Council provided the
opportunity for residents and businesses to identify the most important issues in the Town through civic
engagement outreach at open houses. The outreach was specific to the development of a community survey,
which was distributed on August 3, 2015. Results, due to be presented to Council on September 22, 2015, are
expected to more fully evaluate and inform the Council on priorities over the next several years. From the
results, the Council will also have information as to other methods to engage the public in the vision and
strategic planning of the Town. The Strategic Plan is updated each year to reflect dynamic change, as may be
needed, and to present to the Avon community the important work planned by the Town over the planning
period.
• The next section in this document summarizes the implementation of Council priorities as set forth in
early 2015.
• This summary is followed by the Strategic Plan Vision, which provides a dynamic overview describing the
way of life in Avon, the values the community holds and statement regarding the focus and outcomes of
the Town’s work.
• From this set of statements, key vision outcomes are selected to set the prioritized work of the Town.
The table on page 5 lists four outcomes, with successes, challenges and strategies to achieve the vision
detailed. Supporting documents are included in the appendices.
• From the finalization and prioritization of the table listings below, the Strategic Plan can be constructed
for public review and Council consideration for adoption.
• Once the Strategic Plan is adopted, a budget is prepared to meet the multi-year program, followed by
each department submitting a business work plan to the Town Manager identifying the timing and
process for implementing each strategy. Progress on the work plans are monitored to ensure
outcomes are met.
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 2 OF 6
Town Council Strategic Priorities Fiscal Year 2015
REPORT ON SUMMARY OF
2015 COUNCIL STATED PRIORITIES
FROM COUNCIL RETREATS OF JANUARY 29 & February 20, 2015
COMPREHENSIVE PLAN AND AREA PLAN UPDATES
COMPLETED: Appoint Planning and Zoning Commission Members – April 28th
COMPLETED: Commence update June 1st
COMPLETED ON JUNE X, 2015: Develop process for update prior to April 28th for PZC to review
DISTRIBUTED AUGUST 3, 2015: Community Survey
CONDUCTED, TO DATE, FOR SURVEY ONLY: Neighborhood meetings
HAS NOT YET COMMENCED: Develop process and planning updates to zone Wildridge
COUNCIL DIRECTION PROVIDED/AT PZC: Place for action on PZC/Council agendas the reinstitution
of Wildridge HOA “covenant/design guidelines”
AVON – PARKING, PEDESTRIAN & BICYCLE FRIENDLY IMPROVEMENTS
CONCEPT: Figure out an Avon Road elevated crossing
PLANNED 2016: Build Metcalf Climbing Lane in 2015 – Evaluate cost and feasibility of segregated
Metcalf Bike Path
FALL 2015: Prioritized sidewalk and safe crossing improvements at the Avon Elementary School
TO BE COMPLETED: Develop and market town-wide parking plan
BLUE ZONE GUIDE: Develop a cohesive plan to foster and implement a culture of safe and easy
pedestrian and bicycle travel
BLUE ZONE: Develop investment plan for completion of sidewalk system, traffic calming
techniques, winter snow management for safe walking
TO BE STARTED: Develop pedestrian and bicycle connections to important circulators and trails,
such as Nottingham Road
TO BE PLANNED/IMPLEMENTED 2016: Implement more wayfinding signage and public outreach
ON HOLD/LONG RANGE PLANNER: Advance the Multi-Modal Transportation Committee Work
CAPITAL PROJECTS
2015 COMPLETED/2016 MAY INCLUDE CHANGES: Streets
2015 IN PROCESS OR COMPLETED: Deferred Maintenance
2016 PRIORITY: If possible, prioritize the completion of the Eagle Valley Regional Trail along US
6 to Stonebridge, include path lighting
IN PROCESS: RFQ for Playground
COMPLETE TOWN HALL SPACE NEEDS ASSESSMENT & FACILITY CONDITION ASSESSMENT
IN PROCESS: Develop RFP for area plan including Nottingham Park, Town Hall, Fire Station &
Main Street Mall
IN PROCESS: ACTIVATION – ALL ASPECTS FOR PAVILION AND POSSIBILITY PLAZA
IN PROCESS: MARKETING – RFP for consultant services to develop Marketing Plan posted in August
West Avon Trails, Rec Center, Fleet, Available offices
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 3 OF 6
Strategic Plan Vision
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
The Town of Avon, surrounded by natural beauty, is today a strong community that will build on its strengths
to become a nationally and internationally recognized year-round mountain resort community. Committed to
providing a high level of municipal services for our citizens and visitors, and the stewardship of our natural
resources, Avon will expand its cultural, recreational and educational offerings in partnership with our broader
community and regional public and private sector agencies, thereby ensuring sustained economic vitality and a
vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted at
its founding and in its early years. It is this superior level of quality development that Avon believes will be its
comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and the
built environment. The importance of vibrancy and activity within the Town will be supported by attracting an
array of new and diverse cultural and recreational events to Avon which are in concert with the values of our
community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that will
lead the successful implementation of this vision for the growth and development of Avon.
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 4 OF 6
DRAFT FOR AUGUST 25, 2015 WORK SESSION
SEPTEMBER 2015 - DECEMBER 2017 STRATEGIC PLAN
STRATEGIC PLAN VISION
“… To provide a high quality of life, today and in the future, for a diversity of people and interest,
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, REVISED MARCH - 2008
SUPPORT A STRONG
COMMUNITY, BUILDING ON
STRENGTHS AS A YEAR-
ROUND MOUNTAIN RESORT
COMMUNITY
PRESERVE & ENHANCE
THE NATURAL
ENVIRONMENT
DEVELOP INCLUSIVE &
DIVERSE ECONOMIC,
EDUCATIONAL &
CULTURAL
OPPORTUNITIES
PROVIDE A RESPONSIVE,
CUTTING-EDGE & EFFECTIVE
GOVERNMENT
RECENT SUCCESSES
MEDICAL OFFICE BUILDING
NEGOTIATION & AOORIVAL & AVON
ROAD SAFETY IMPROVEMENTS FOR
PEDESTRIANS AND BIKES -
ELEMENTARY SCHOOL STREET
SAFETY IMPROVEMENTS -
DEVELOPMENT OF WALKABILITY
PLAN/WAYFINDING - BUFFALO
RIDGE BUS SERVICE -BUS
SHELTERS - STREET/PUBLIC LOTS
PARKING PROMOTION - BRAND
PLATFORM ADOPTED - MARKETING
RFP DISTRIBUTED - REGIONAL AND
KEY STAKEHOLDER MEETING
PARTICIPATION
WATER AUTHORITY MASTER
PLAN COMPLETED - AVON &
POST BLVD ROAD
IMPROVEMENTS/ WATER
CONSERVATION -
IBC/WILDLAND FIRE UPGRADE
- WILDLAND FIRE MODULE IN
WILDRIDGE
PAVILION COMPLETION &
DIVERSE ACTIVATION - MAIN
STREET MALL COMPLETION &
ACTIVATION - 2015
CHAMPIONSHIPS APRES
AVON & AUDI SUCCESS -
WEST AVON MULTI-USE
TRAILS
CONSTRUCTED/MAINTAINED -
MALL MOBILE CART
PROGRAM - SOLICITATION
FOR 3RD PARTY PAVILION
CONTRACTOR - RECREATION
CENTER UPGRADES -
PLAYGROUND RFP
COUNCIL STRATEGIC PRIORITY
DIRECTION/PLAN - BALANCED
BUDGETS/RESERVES MAINTAINED -
RESPONSIVENESS FOR WYNDHAM AND
MEDICAL OFFICE BUILDING REVIEWS -
COMMUNITY SURVEY - CIVIC
ENGAGEMENT PROGRAMS - TOWN HALL
STUDY COMPLETED - DEFFERED
MAINTENANCE FUNDING -EXPENDITURE
SAVINGS FROM ORGANIZATIONAL
RESTRUCTURING, IMPLEMENTATION OF
POWERPLAN
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL
HOUSING FOR WORKERS &
SENIORS - FEW OWNERSHIP
OPPORTUNITIES - CHANGING
DEMOGRAPHICS OF THE SKI
INDUSTRY & INCREASED
COMPETITION
POTENTIAL COLORADO
WATER COMPACT
CALLS/SHORTAGES -
WILDFIRE POTENTIAL -
POTENTIAL LONG-TERM
DROUGHT IMPACTS - EAGLE
RIVER PROTECTION -
CLIMATE CHANGE -
RESOURCE COST
ESCALATION
IDENTIFYING & NURTURING A
DIVERSE & SUSTAINABLE
YEAR-ROUND SCHEDULE OF
CULTURAL EVENTS -
COMPETING FOR GRANTS
FOR PUBLIC PROJECTS
FUNDING FOR TOWN HALL/PUBLIC
SAFETY FACILITY (S) - FUNDING FOR
OTHER CAPITAL PROJECTS - CIVIC
ENGAGEMENTOUTREACH CHALLENGES
- LABOR FORCE COMPETITION
SEPTEMBER 2015 - DECEMBER 2017
STRATEGIC PLAN IMPLEMENTATION PRIORITIES
DEVELOP DIVERSE OPTIONS FOR
LOCAL WORKING HOUSING
THROUGH PUBLIC - PRIVATE
PARTNERSHIPS – STUDY
SUCCESSFUL MODELS IN OTHER
RESORT COMMUNITIES (1)
WATER RIGHTS & DROUGHT
PROTECTION/COUNCIL
SUCCESSON KNOWLEDGE &
STRATEGIES
FUND A DIVERSE PROGRAM
OF VIBRANT ARTS,
EDUCATIONAL & CULTURAL
OFFERINGS AT THE PAVILION
& MALL (4)
PROVIDE STRATEGIC COUNCIL
LEADERSHIP
INVEST IN MULTI-MODAL
IMPROVEMENTS PRIORITIZING
WALKABILITY & BICYCLE USE ON
STREETS, WITH TRANSIT, PARKING
& WAYFINDING. MAP RAILROAD
R-O-W AND TOWN EASEMENTS TO
EVALUATE TRANSPORTATION
OPTIONS; WORK WITH LOCAL
MERCHANTS ON A BIKE SHARING
PROGRAM (2)
PARTNER WITH ERFPD ON
WILDFIRE PROTECTION
METHODS & EDUCATION
MAXIMIZE THE RESOURCES
AVAILABLE THROUGHT OEDIT,
SCIENTIFIC/EDUCATION
DISTRICT, OUTDOOR
INDUSTRY RECREATION
OFFICE, DOLA
DEVELOP STRONG CIVIC ENGAGEMENT
PROGRAM, INCLUDING AD HOC
COMMITTEES, COMMUNITY SURVEY,
VOLUNTEERISM PROGRAM, ETC.
EVALUATE CLIMATE ACTION
PLAN/ADAPTATION NEEDS
FOR PUBLIC & PRIVATE
PRPOERTIES: WASTE
REDUCTION OPTIONS (5)
SUPPORT REGIONAL WORLD
CLASS EVENTS & THE
WALKING MOUNTAINS
SCHOOL
IN COLLABORATIVE WORK GROUP,
REVIEW EAGLE COUNTY REVENUES &
EXPENDITURES APPORTIONMENT
UPDATE THE COMPREHENSIVE
PLAN, INCLUDING DEMOGRAPHIC
DATA UPDATE AND
CONSIDERATION OF POLICY
SUPPORT FOR THE MILLENNIAL
GENERATION & SENIORS, WITH
PRIORTIZATION OF MULTI-MODAL
PLANNING (3)
OPEN SPACE
PRESERVATION/COMPLETE
EAST AVON ANNEXATION
PROVIDE NEEDED
IMPROVEMENTS TO
WHITEWATER PARK, ITS
PARKING & ACCESS
MAINTAIN RESERVES & FUND
DEFFERED MAINTENANCE - APPLY FUND
BALANCES TO CAPITAL PROJECTS (5)
EVALUATE AND SUPPORT, AS
APPROPRIATE, THE URBAN
RUN-OFF GROUP'S EAGLE
RIVER IMPROVEMENTS
UPGRADE/RELOCATE
PLAYGROUND- PRIORITIZE
GOCO GRANT APPLICATION
POLICE (PSF) & TOWN HALL FACILITY –
DETERMINE LOCATION(S), COSTS &
FINANCING PLAN (6)
COMPLETE WILDRIDGE DESIGN
GUIDELINES TO ADDRESS
CONSTRAINTS & NEIGHBORHOOD
COMPATABILITY; STUDY ZONING
PRO/CONS
ASSESS TOWN'S PUBLIC
TREE STOCK FOR TIMELY
REPLACEMENT & AMEND
PRIVATE PROPERTY
LANDSCAPE REGULATIONS
WORK TO KEEP & MAINTAIN
THE HAHNEWALD BARN ON
SITE; FIND NEW LOCATION
FOR BLACKSMITH BARN;
BUILD PHOTO MONUMENTS
COMPLETE MARKETING PLAN &
IMPLEMENT MEASURABLE STRATEGIES,
INCLUDING WEBSITE, SOCIAL MEDIA,
PRINT, ETC.
BUILD A STRONG PARTNER
RELATIONSHIP BETWEEN TOWN
OUR BUSINESS COMMUNITY/
DEVELOPERS/VAIL VALLEY
PARTNERSHIP/ERCTA
DEVELOP TRAILS
CONNECTIVITY &
COMPREHENSIVE,
PRIORITIZED TRAILS PLAN;
PURSUE GRANT FUNDING
CONTINUE TO DEVELOP ANNUAL
DEPARTMENT WORK PLANS -
ACCOUNTABLE/MEASURABLE
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 5 OF 6
APPENDICES
(1) Community Housing Benefits, Wendy Smith. Presented to the Colorado Association of Ski Towns.
(2) Report on walkability is being finalized by Avon’s consultant Blue Zones for presentation to Council
on September 8th.
(3) Comprehensive Plan completion schedule
(4) Climate Action Plan (without appendices). Full document can be found at
http://www.avon.org/DocumentCenter/Home/View/749
(5) Town of Avon Economic Development Strategy, December 2014 – Updated August, 2015
(6) AVON TOWN HALL | Facility Assessment and Space Needs Analysis, with Justin Hildreth Cover Memo
(7) Fund Balances & Reserve Policy
(8) Summary of Town of Avon Current Debt and New Debt Financing Options
DRAFT - 20-16-17 STRATEGIC PLAN - DRAFT
PAGE 6 OF 6
Community
Benefits
of
Workforce
Housing
Wendy
Sullivan
WSW
Associates
San
Anselmo,
CA
www.wswassoc.com
APPENDIX 1
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6"$02+>))@+"7"4(=2"#)
A ͕
Community
Size
Summit
County,
CO
Town
of
Breckenridge
PopulaDon
(2010)
28,000
4,500
Housing
Units
30,300
6,900
Occupied
40%
28%
Size
(sq.
mi.)
608
(80%
public
land)
APPENDIX 1
Housing
Prices
vs.
Wages
APPENDIX 1
Workforce
Housing
•Began
construcDng
workforce
housing
in
1997
–
most
built
between
2001
and
2010
•GOAL:
House
48%
of
the
town’s
workforce
•623
units
built
in
town,
388
of
which
have
price/income
restricDons.
•Almost
1/3
of
resident
households
reside
in
workforce
housing
(623
of
1,950
total)
APPENDIX 1
How
Workforce
Housing
Has
Helped
•Boosted
resident
occupancy
of
homes
•Brought
back
families
•Houses
essenDal
town
workers
(hospital,
school,
emergency
workers,
services,
etc.)
•Decreased
commuter
miles
traveled
•Helped
support
a
more
year-‐round
economy
APPENDIX 1
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FGGG)
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7:;:)
GR)
LR)
HGR)
HLR)
FGR)
FLR)
NGR)
9&,33"<$25&=(">$)6&?)$%>&
@/&)(&A(14/(132&=(">$)6&BC5&D22)&
D"$E%F&7G9&
A ͕
*0"$4U')*921)^9#&7&+-)
130
In
Workforce
Housing
86
In Market
Housing
Growth in Families: 2000 to 2010
A ͕
Housing
Necessary
Employees
%
of
Households
with
a
member
working
in:
Workforce
Housing
Market
Rate
Housing
Retail,
bar,
restaurant,
lodging
45%
26%
Health
care
and
emergency
services
28%
17%
EducaDon
and
child
care
20%
10%
Owner-‐occupied
homes;
Town
of
Breckenridge,
2013
APPENDIX 1
Economy
($$$)
and
CommuDng
•620+
resident
households
contribute
over
$15
MILLION
per
year
to
the
local
economy.
•Saving
100,000
commute
miles
PER
DAY
by
housing
850
workers
in
town.
APPENDIX 1
Workforce
Housing
Program
•Community
Vision
•Housing
Plan
•Targets
and
Indicators
•Coordinated
development
codes,
ordinances
and
programs
•Build
out
and
market
adjustments
APPENDIX 1
Comprehensive Plan Completion Schedule
2015
May-
June
PZC Work Sessions
•Prioritization of Amendment Topics
•Identified shortcomings with 2006 Comp Plan
August Community Survey
Sept-Dec Next Steps:
•Staff Updates 2006 Comp Plan- new baseline
•PZC reviews Updated Plan & Community Survey Results
•Long Range Planner joins Staff
2016
Jan-May •Major Updates to Economic Development, Housing, West Town Center, East
Town Center
•New Plan Elements: Multi-modal & Climate Adaptation and Disaster Preparedness
Summer •Generate Plan Drafts
•Public Reviews
•PZC selects preferred plan, recommends to Council
Fall •Plan Adoption
•Staff Implements Monitoring (metrics) system for Updated Plan
APPENDIX 3
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
APPENDIX 4
Pa
g
e
1
Town of Avon
Economic Development Strategy
Report to the Town Council
December 9, 2014
Updated August, 2015
APPENDIX 5
Pa
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e
2
BACKGROUND
February, 2013 The Town Council adopted Avon’s first strategic plan. The 2013-14 Strategic Plan set forth
Avon’s economic development strategies and purposes. Staff reports were filed to update
Council on the economic development strategy achievements, and the Strategic Plan was
updated when east Avon properties were acquired by Hoffmann Commercial Real Estate,
and prior to the adoption of the 2014 and 2015 respective budgets.
May, 2013 A staff report is completed which includes research on municipal economic development
organizations, with the following summary findings:
Municipal Economic Development Programs
1.Typical Structure
-One (1) Director/Manager on Town Staff:
-Reports directly to Town Manager
-Liaison & coordinator to Econ. Dev. Board(s)
-Position is funded by General Fund
-Either in Finance or Community
Development Department
2.Range of Purposes
-Advise Town Manager &/or Council
-Research and Reporting
- Demographic & Economic Data
-Sounding board for business community
-Grant Funding for events
-Funding for business attraction/retention/
redevelopment
-Regional Coordination efforts
-Manage Work Plan
-Marketing & Special Events
3.Funding
-General Revenues
-Lodging Tax (i.e. Breckenridge)
-Business License Fees
-Daily Lodging Fee
-Special Districts
Recipe for Success:
-Devoted, supportive Town Council
-Dedicated funding
-Capitalization and alignment with Resort
-Strong, consistent Brand
-Quality Special Events
-Consistent marketing (see Brand)
-Aggressive Marketing
Research also found that municipal economic
development programs do not serve as or
include Chamber of Commerce type services
but rather interface with one or more
regional and/or State economic development
organizations and downtown chambers to
achieve goals.
A review of the State of Colorado Blueprint,
Northwest Colorado Council of Governments,
Eagle County Economic Development Plan, Vail
Valley Partnership, Vail Valley Foundation and
Town of Vail economic development goals and
programs was conducted to align Avon’s
programming with these agencies, when
appropriate.
As a result of this work, at Council’s direction, during the last 18 months, staff has moved forward on initiatives to
begin to build the foundational elements required for a strong, healthy and sustainable economic development
program for the near term and long term future.
APPENDIX 5
Pa
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e
3
ECONOMIC DEVELOPMENT: FOUNDATIONAL ELEMENTS
The importance of having a strategic economic development plan brings focus to what elements are needed for a
sustainable program. The strategy aligns resources with the needed steps for success. When assessing Avon’s
readiness for an economic development program, it was obvious that a foundation would need to first be
constructed for the larger program of attracting and supporting special events, and to enable successful business
development and retention. It is believed these investments are key to building a strong relationship between the
Town and the Town’s business community. The foundational accomplishments are as follows:
The Avon Brand: The development of a Brand Platform, Logo and Tagline was a paramount first step for
Avon. The Town brought together an ad hoc Economic Development Group for this successful work.
The brand platform, which is today used to guide all economic development efforts.
Data and Metrics for Guiding Economic Decisions and Outcomes:
MuniRevs - Avon becomes the first community in Colorado to fully implement MuniRevs – a powerful
software system, which brought to the Finance Department an electronic billing and collection system for
sales and lodging taxes.
- Implementation of MuniRevs provides data and metrics on special event investments
- Businesses are provided training and responsive communication over multi-month
implementation period
- Mandatory gross sales reporting on specified days isolates special event revenues for
measurement of ROI
DestiMetrics – This omnipresent ski resort reporting software provides lodging data: actual historic data
and forecasting data of lodging reservations, average daily occupancy and room rates. Comparative data
across Colorado and national ski markets is provided.
Establishment of Formal Process for Community Grant Applications, Criteria for Funding and Grant Award
Monitoring: To create a fair, transparent and open process for Town funding of community grants, a
formal process was developed and implemented. In the first year, town staff solely served as the review
and recommendation body, with the second year citizens joined the team. In year three, a larger ad hoc
community grants committee will participate in the process, which results in a recommendation to Town
Council.
Avon Recreation Center: Business Plan: Seen as a foundational element, a review of the Recreation
Center business revealed the absence of a business plan and strategy for providing an exceptional facility
and programs for all Avon populations, with greater cost recovery. Concurrent with the development of
the business plan, improvements have been made at the Rec Center with facility upgrades and new
programming
- Renovations including locker/shower remodel, yoga studio and weight room
- Continue remodel investments including bouldering wall, reception area remodel and pool slide
update
- Business development includes SWOT, rebranding/look
- Identify opportunities for growth/profit
- [Note during the last two years, significant staff time was devoted to preparing a report to Town
Council on the expansion of the Recreation Center.]
Investment in Infrastructure & Services: A successful economic development program for the Town of
Avon requires support for sustaining, upgrading and maintaining Avon’s capital assets. In addition, venues
APPENDIX 5
Pa
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4
for special events, and important “places” for community activity/gathering are needed. Expected public
services to be provided and funded in a sustainable manner. Over the past 18 months, significant
investments and progress has been made in Avon to provide these important foundational elements
- Main Street Mall & Possibility Plaza
- Performing Arts Pavilion
- New Town Hall/Skier Building
- Eagle River Regional Trail
- West Avon Preserve Hiking/Mountain Biking Trails
- Avon Road Landscape, Lighting and Bike lane Improvements; Roundabout 4 AWSC monument
- Improved signage and way finding
- Holiday light improvements
- Post Boulevard Landscape and Lighting Improvements
- 2015 – 2016 Deferred Infrastructure Maintenance Improvements
- Expanded Transit Service
- Multi-modal Transportation & Parking Plan
- Destination Jump, Splash, Learn Playground RFP
- Recreation Center Social Ice Rink / Summer Activity Center
ECONOMIC VITALITY: SPECIAL EVENTS
The Avon Economic Development Strategy understands the role of the municipality in supporting business
activity through ensuring special events occur in Avon. The importance of Avon as a community is
emphasized in the solicitation and selection of special events. Events must foremost be accessible to Avon
residents and in keeping with the Avon brand. A diversity of special events is important so that an array of
businesses benefit from Town supported festivals, concerts and the arts over the course of the year.
When measured by sales tax, Avon’s 4% general sales tax is the single largest revenue source of the Town,
accounting for 44.3% of operating revenues. An additional 6% comes from lodging taxes. (Source: 2015 Budget)
Avon’s tourist economy is seasonal, with sales collections distributed as follows:
Winter Months - 59% Summer Months - 24% Off-Season Months - 17%
The special event investment plan focuses on building a stronger year-round economy by reducing economic
seasonality and growing the summer economy. The building of a special events program is the number one
priority of the Economic Development Office.
Signature Special Events
A signature event is one which is synonymous with Avon. Salute to the USA is an example. The economic
development program seeks to build additional signature events in Avon over the next 5 – 10 years.
Seed Funding for Signature Special Events: The business model for developing signature special events is
based upon attracting qualified, passionate private sector producers. These generally small and medium sized
business owners, are helped to establish special events either on the Pavilion or Main Street Mall through
multi-year support funding to assist the right special events in gaining notoriety and thereby profitability
through ticket sales and sponsorships. The goal is that signature events can be produced at profit levels that
need no on-going financial support.
APPENDIX 5
Pa
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5
- Funding for seed support is from General Fund revenues; the goal is to end seed funding after the 3rd
year of the event being produced
- Funding in 2014 was $180,000; with 2015 reserved at a $300,000 level
- All signature events and funding are approved by Town Council
Signature Events at the Pavilion:
- Up to eight major multi-day events each year at the Pavilion, in addition to Salute to the USA
- Events already have benefited from production at the Pavilion:
WinterWonderGrass
Reds, Whites and Brews
Flavors of Colorado
Vail International Dance
Avon LIVE! Summer Concert Series
Sustainable Film Festival (Labor Day – plan for Pavilion in next three years)
Cielito Lindo (October, 2015)
Man of the Cliff
- Additional events will be solicited through a Request for Qualifications: Diversity preferred:
Shakespeare Festival
Writers’ Conference
Arts’ Festival
Vail International Dance Festival Series
Bravo!Vail Music Series
Other per producer interest: Sunday Terrace Event; Local Bands/Theater Weekend
- It is critical to attract the right signature events and to also allow programming in the park for
other important sports events and free, open usage
Signature Events on the Mall:
- Request for Qualifications to produce a winter market and summer farmers market, arts market, Lake
Street/Mall Food Truck event, Special Events for Families
Vendors: In addition to signature events on the mall, the Town has adopted code for allowing vendors on the mall.
The first cart has been approved.
One-Time Special Event Opportunities
The Town desires to have the alacrity to attract and support opportunities outside of the signature special events.
These opportunities often times require funding. Examples include:
2015 Alpine World Ski Championships – Après Avon: $250,000 – 13-day event of music, food and
spontaneity.
Mikaela Shiffrin Sponsorship – Athlete Signing, Video, Mikaela Way
Concerts
Private Party usage of Pavilion, including but not limited to receptions, weddings, speaker
engagements
APPENDIX 5
Pa
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6
CREATIVE ARTS CULTURE
The Town of Avon actively sought selection into the State of Colorado’s Creative Art District program in the summer
of 2014. Under the auspices of the State of Colorado’s Economic Development Office, the creative arts have been
proven to add a cultural richness to Colorado communities that not only benefit the residents, but serve as a tourist
attraction. While not selected for the State’s two-year certification program, Avon staff and elected officials
attended the April Creative Arts District Conference. Current direction is to not focus on a “district”, but rather to
invest in and nurture the array of arts in Avon.
Seek out public-private partnerships for vacant space development
Evaluate opportunities for live – work art spaces
Support art projects on the mall, such as this year’s Social Art Program, chalk event, markets
Add public pianos in non-residential commercial areas
In development review, identify opportunities for arts expansion with applicants
MARKETING
Avon, to date, has not staffed nor funded a marketing and promotional program. With special events and new
venues underway or completed the importance of a marketing program is paramount. The attraction of citizens to
advise the Town Council and Town Manager, similar to Vail’s Local Marketing District, is a model which should be
evaluated for a parallel initiative in Avon.
•Marketing Plan - Develop a three (3) year marketing plan to detail the Town’s overall marketing
investments for Avon’s revenue-generating municipal facilities, special events, programs and Avon as
a place to live, work and/or retire. The marketing plan may rely on print, website, public outreach,
social media and any other proven method or step to have a successful marketing effort.
Develop of a value for Performance Pavilion Naming, solicit private interests, corporations and private
foundations for funding.
COMMERCIAL/RESIDENTIAL BUSINESS DEVELOPMENT OPPORTUNITIES
Meet with owners and representatives of the Village (at Avon), Traer Creek Metropolitan District, Hoffmann Commercial
Properties, East-West Partners/Starwood Capital Group and Beaver Creek Resort to develop good communication, timely
understandings and the trust necessary for the future development of the Town of Avon. This outreach and
communication is the responsibility of all elected and appointed officials and the employees of the Town of Avon. In
addition, strong relationships are needed with regional governments. Most prominent are the interests shared with the
Town of Vail, Eagle-Vail, Edwards and Eagle County in fostering smart growth and a sustainable economy.
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities
Annual or bi-annual sessions will be held in joint meeting settings with government partners
Throughout the year, fully participate and collaborate in regional transportation planning, service
expansion, identification consistency and transit efficiencies, as well as I-70 Corridor Demand Management
work and advocacy for an AGS station in Avon
Ensure Avon representatives apply for regional boards, including trails, affordable housing and transit
A peer group will be initiated of land use planners for tri-annual meetings
APPENDIX 5
Pa
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7
Avon Economic Initiatives Strategic Partners
VAIL VALLEY PARTNERSHIP
Chamber of Commerce - Destination Marketing Organization
Economic Development Leadership Council – Economic Research Center
Future Economic Growth/Diversification Growth & Expansion of Current Businesses
EGE Regional Airport - New Business Recruiting - Tourism & Recreation - Health & Wellness Learning & Education
Historic Economic Data & Tourism Information
Small Business Resources
EAGLE COUNTY
THE EAGLE COUNTY ECONOMIC DEVELOPMENT PLAN
Economic Council of Eagle County – Vail Valley Partnership – Eagle
County Tourism & Recreation - Health & Wellness
Learning & Education
Demographic Information
VAIL LEADERSHIP INSTITUTE / 8150 HIGH ALTITUDE ENTREPRENEURS
Leadership Development
Base Camp Co-working Facility
Business Attraction / retention
Collaboration facilitator for small business owners/entrepreneurs
VAIL VALLEY FOUNDATION
Arts – Athletics – Education
Birds of Prey
2015 FIS Alpine World Ski Championships
STATE OF COLORADO - COLORADO BLUEPRINT & OFFICE OF
ECONOMIC DEVELOPMENT & INTERNATIONAL TRADE (OEDIT)
BOTTOM-UP APPROACH TO ADVANCING COLORADO
The Colorado Advantage (natural beauty, health, outdoor recreation, talent, educated) Build Business Friendly Environment - Retain, Grow
& Recruit Companies Increase Access to Capital - Educate and Train the Workforce of the Future
Cultivate Innovation & Technology
Create & Market a Stronger Brand
Colorado is more than just epic natural beauty. It's entrepreneurial, creative and forward-thinking.
Strong promotion of the arts and outdoor recreation in Colorado communities
EXPECTED OUTCOMES
•Strong relationships among the Town, the business community, nonprofits and regional entities
•Improved cost recovery at Avon Recreation Center – improved amenities and programming
•Certified and burgeoning creative arts culture
•Sustainable events balanced with community needs/wants (not to over program)
•Increased sales tax and lodging revenues; stronger summer economy
•New business development throughout the core and the Village
•Notoriety for Avon – elevation of the Avon brand
APPENDIX 5
TOWN COUNCIL REPORT
To: Honorable Mayor Jennie Fancher and Avon Town Council
From: Justin Hildreth, Town Engineer
Virginia Egger, Town Manager
Date: August 20, 2015
Agenda Topic: Space Needs Analysis and Facility Condition Assessment, Avon Town Hall
Background
The existing Avon Town Hall was constructed in 1980, and is located at One Lake Street in Harry A.
Nottingham Park. It is a three story building, with 15,300 square feet. Town Hall houses 45 employees
including Police, Planning, Engineering, Administration, Clerk and Finance Departments. Also, there are
three conference rooms and a multi-use room that hosts Town Council meetings and Municipal Court.
Attached is the Avon Town Hall Facility Assessment and Space Needs Analysis, completed by SEH,
consultant to the Town. The Facility Assessment analyzed the building structure and systems along with
options for maintenance, renovation or replacement. The Space Needs Analysis developed current and
future space requirements for the departments and services currently operating out of Town Hall and
applied existing building codes, regulations and standards.
Facility Assessment
The Facility Assessment addresses the following components and develops renovation and addition
options for them:
1.The building structure, exterior, wall systems, roof, interior layout and construction, and
finishes
2.The building mechanical, electrical and plumbing (MEP) systems and the fire alarm and fire
protection systems
When Town Hall was first constructed, it was only partially built-out. Over the years, it was built out
incrementally with no overall plan and there have been several small remodels. As a result, the building
lacks a cohesive layout, with several awkward office spaces and acoustic problems. The building does
not conform to modern building codes and the Americans with Disabilities Act (ADA). Any major
remodel will mandate upgrades to conform to the ADA and 2015 building and energy codes.
The MEP systems are inadequate and require total replacement including the Heating, Ventilation and
Air Condition Systems (HVAC). The HVAC system is over 30-years old and cannot maintain comfortable
conditions throughout the building. The electrical system provides service to Town Hall, parks garage,
cabin, pump house, pavilion and Nottingham Park. The equipment has been installed and upgraded
incrementally over the last 30-years and is approaching the end of its useful life. The electrical engineer
recommends the electrical distribution system be replaced in its entirety as part of any future remodel
options. Also, the electrical engineer recommended that the electrical power needs for the park be
reevaluated in light of the construction of the Pavilion.
The Town Hall building does not have fire sprinklers and any major remodel will require the installation
of a fire sprinkler system. The building is structurally sound and there is no evidence of differential
A ͚
settlement or moisture instruction into the structure. The roof contains asbestos moisture proofing
covered with shake shingles and asphalt shingles. Any work to the roof in excess of 100 SF will likely
require asbestos remediation of the moisture proofing materials.
Space Needs Analysis
The Space Needs Analysis looked at the current and long term space needs through 2035 for the Police
Department (to match the Public Safety Facility study programming) and through2025 for all
departments based on current standards, codes and regulations. Each department located in the
15,300 SF Town Hall was interviewed to determine existing and potential future staffing needs and then
programmed using predetermined office space criteria for each job type. The space needs were then
calculated and adjusted for building support, exterior envelope and structure, inter-departmental
circulation, egress stairs, elevator, mechanical and electrical rooms.
The space needs summary is on page 9 of the report and results in current space uses of 14,052 square
feet. Future space need projections show demand for a total of 24.511 square feet, including the
Building Gross Square Feet (BGSF) adjustment, of which police would demand 10,811 of the BGSF;
leaving a balance of 13,700 square feet needed for other staff office and meeting spaces .
Town Hall Development Options
Utilizing the space needs demand results, three (3) options with sub-options were studied and included:
A. Renovating existing Town Hall. This involves renovation of the existing structure that would
focus on solving ADA and code non-compliance, replacement of MEP systems, poor layout
and space usage.
B. Demolishing existing Town Hall and replacement on the existing site. The demolition of the
existing Town Hall allows a new structure, building systems and layout to be built in the
existing location but requires relocating Town Hall operations during construction.
C. Constructing a Town Hall on a new site. This allows Town Hall to be demolished and
incorporated into the park and pavilion and will only require Town Hall operations to move
once upon completion of the new building. Potential locations include the existing Fire
Station site and the Skier Building.
The following table summarizes options that were studied to develop budget level cost estimates:
Option Description Project Cost
A1 Remodel Town Hall with Police Relocating* $4,500,000
A2 Remodel and Expand Town Hall to include Police $7,600,000
B1 Demolish Town Hall & Rebuild on Existing Site with Police
Relocating*
$5,800,000
B2 Demolish Town Hall & Rebuild on Existing Site, Including
Police
$10,100,000
C1 Relocate Town Hall to Skier Building with Police Relocating
to another location: Tenant finish costs only
$3,100,000 (does not include
building purchase)
C2 New Town Hall at new site, including Police $9,800,000
* Police relocation to a joint facility with the Fire District is currently being programmed, with funding
approved by Council to develop a schematic design and cost estimate. This work will be completed in
early October. In addition to construction costs at the joint facility, is the need to acquire land from the
Fire District. That cost is also being calculated as part of the early October cost estimating.
Page 2
APPENDIX 6
NEXT STEPS
•The current Public Safety Facility schematic development work and pricing information is due in
early October. The scheduled date for a go-no go decision by the Town of Avon on whether to
locate the police department in this joint facility is expected in late October, but not later than the
November 10, 2015 Council meeting. In order to have comprehensive information for the other
options stated above and to address the deficiencies of the current Town Hall for other employees,
court and meeting space needs, staff recommends the following steps be considered to reach a
decision on this important building need:
•September – November 10th
Retain planning consultant services to evaluate options for the current Town Hall Fire Station sites
and to update the park plan and Town Center West District Plan. A RFP has been issued for
qualified consultants to assist with this work as requested in the Council priorities stated earlier in
the year. Staff recommends Swift Gulch and Lot 5 properties also be included in the land planning
work so that options for utilizing those Town properties are evaluated for the comprehensive facility
needs of the Town.
Consultant proposals are due on September 11th, with an expected term to complete the work being
six to eight weeks. This planning horizon should be able to provide Council an initial draft of options
timed with the go-no go Public Safety Facility decision.
•November 10th – February 1st
Based on the facility location(s) decision, complete all needed design and pricing for consideration of
funding options, including a bond issue
Page 3
APPENDIX 6
AVON TOWN HALL
Facility Assessment and Space Needs Analysis
July 12, 2015
Virginia Egger - Town Manager
Justin Hildreth - Town Engineer
Bob Ticer - Police Chief
Debbie Hoppe - Court Clerk / Town Clerk
Matt Pielsticker - Planning Manager
Scott Wright - Director of Finance
Team
Short Elliott Henderickson, Inc.
Jerey Pedersen
Architecture
JVA Consulting Engineers
Thomas Soell
Structural
Beaudin Ganze Consulting Engineers
Dan J. Koelliker
Mechanical, Electrical, & Plumbing
Acknowledgements
Short Elliott Hendrickson, Inc. (SEH) wishes to express our gratitude to all at the Town of Avon, Avon
Police Department, and all the enthusiastic sta who participated in the development of this Space
Needs Analysis and Facility Assessment report.
SHORT ELLIOTT HENDRICKSON, INC.
SHORT ELLIOTT HENDRICKSON, INC.
Executive Summary / Process......................................................
Space Needs Analysis....................................................................
Facility Assessments......................................................................
Introduction
Facility Assessment
Architectural and Structural
Mechanical Systems
Electrical Systems
Options.............................................................................................
Option A1: Existing Building Remodel: Town Hall Only
Option A2: Existing Building Remodel & Expansion: Town Hall and Police
Option B1: Demolish Existing Building & New Construction: Town Hall Only
Option B2: Demolish Existing Building & New Construction: Town Hall & Police
Option C1: Skier Building Three-Story Tenant Fit Out: Town Hall Only
Option C2: New Site Two-Story Construction: Town Hall & Police
Appendix..........................................................................................
Space Needs Analysis by Department
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In May 2015, The Town of Avon commissioned
Short Elliot & Hendrickson, Inc. to develop a
detailed space needs analysis for the Avon Town
Hall and Avon Police and to conduct a facility
assessment of the existing Town Hall building
and site. We enlisted a highly interactive process
for this project to streamline the project. In
our initial orientation meeting, we discussed
with Town of Avon ocials and departmental
leaders a timeline with milestones for on-site
workshops, tours and interviews and for the
deliverables.
These on-site meetings and observations gave
the design team a clear insight into the daily
operations and the working environment of the
existing Town Hall and Police facility. Currently,
all available departmental floor area is fully
occupied. To accommodate any additional sta,
one or more departments will need to move
out of the building. The Town Hall operations
projections will require additional sta in
the next 5 to 10 years and the Avon Police
projections indicate increased needs through
2035. To keep both the Town Hall and Police
at this location and avoid further operational
crowding and ineciency will require adding
new square footage to the building.
We walked the building with facilities personnel
to observe and assess exterior and interior
conditions. The building’s support systems
are nearing a decision point for investing in a
complete MEP system overhaul. The overall
exterior appears sound and weather tight with
the possible exception of the south skylight. The
indoor environment compromises occupant
comfort and accommodation. In many
locations, access to daylight is insucient and
temperature control and air quality conditions
are compromised. Broken window hardware
and shades; aging mechanical, plumbing and
electrical systems require occupants all too
often to make-do. Sta have adapted to the
building’s spatial and indoor environment
limitations that potentially negatively impact
productivity.
Numerous locations throughout the existing
facility are ADAAG non-compliant and in need
of remodel to current ADAAG requirements.
Based on the 2025-2035 space needs analysis,
a major remodel based on current code
upgrades will be required to accommodate
future departmental needs.
To achieve the Town of Avon’s future
departmental growth needs the Town of Avon
stakeholders and design team determined
six planning options for three sites, including
the existing Town Hall site, Fire Station site
and the Skier Building. We developed site and
departmental plan diagrams to evaluate each
option. Three options include only the Town Hall
and three other include the Town Hall with the
Police.
The cost budget model for each option is
developed appropriate to a programming level
of detail. Each site option is accompanied by a
Executive Summary
04 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
descriptive narrative for the assumed building
systems and at a similar level of construction
detail to the existing Town Hall and Police
Station. We consider a variety of cost variables
to develop the models including historic costs,
contractor input and RS Means cost data to
then base our assumptions and once again are
appropriate for a municipal town hall building
in the Avon mountain area environment. To
achieve a higher level of cost accuracy would
require a conceptual development for each
option.
Operational and maintenance costs are a
consideration in the assessment of the existing
Town Hall. The existing building dating back
to circa 1980 code requirements performs at
lower energy and water utilization rates than
current codes. The existing shell and envelope
is based on lower insulation and air infiltration
standards that are inecient by 50% or
more than current energy codes will allow.
In addition, the allowable energy usage was
much higher in the 1980’s than current energy
code requirements. By comparing current
energy code requirements, the energy and
water resource utilization of the existing HVAC,
plumbing, electrical and lighting systems on the
whole would be as much as 50% higher than the
required systems for a new or remodeled Town
Hall building. Maintenance costs in the existing
building would also likely be higher than a new
or remodeled building. Maintaining the existing
building shell and infrastructure requires
annual expenditures to repair or replace failing
systems. These repair and system replacement
costs typically maintain the existing building
envelope, infrastructure and operations and
do not improve building performance to
that of new construction. In the first year of
new construction there may be minor costs
for system adjustment and correction that
would largely be covered as warranty items.
Maintaining the existing Town Hall to its original
capabilities will not reduce the annual operation
costs and further increased maintenance costs
are likely.
Option Cost Estimate
A1: Existing Building
Remodel: Town Hall Only
$4,483,293.38
A2: Existing Building Remodel
& Expansion: Town Hall &
Police
$7,581,235.19
B1: Demolish Existing
Building & New Construction:
Town Hall Only
$5,827,602.84
B2: Demolish Existing
Building & New Construction:
Town Hall & Police
$10,114,164.97
C1: Skier Building Three-
Story Tenant Fit Out: Town
Hall Only
$3,091,172.79
C2: New Site Two-Story
Construction: Town Hall
& Police
$9 ,820,757.61
SHORT ELLIOTT HENDRICKSON, INC.
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Information Gathering
The Town of Avon provided the design team
with record drawings of the existing town
hall along with stang data and a current
departmental organizational chart, reflecting
the Town of Avon organizational structure and
identification of the departments. We generated
floor plan diagrams of the existing building to
belter determine a building-wide departmental
reorganization. In addition, we received plan
markups of the current oce arrangements
indicating personnel and existing areas. The
SEH Team utilized this information to generate
the space needs program and spatial diagrams.
Sta Questionnaire
We developed for departmental leaders an
easy-to-use digital PDF form questionnaire
that included voting buttons and comments to
encourage space needs input. We distributed
the questionnaire in advance to the Town
to allow department leaders ample time
to complete. The questionnaire serves two
important objectives. It documents important
information formulated directly by the facility
users and, most important, it begins the formal
process during which the users begin to think
critically about their current facility and what
an appropriate facility should be to best serve
the needs of the public and the department.
Collection of Sta Questionnaires / Draft
Program Template
Prior to the first workshop, the Town leadership
collected and returned the completed
questionnaires. The questionnaire responses
provided useful information to incorporate
into the initial draft program template that
would be used the first workshop space needs
interviews. We also used the questionnaires to
help organize the agenda for the initial kick-o
meeting and departmental interviews.
Kick O Meeting / Project Stakeholders
Workshop 1 & Interviews
We conducted the initial workshop in Avon
with the Town Manager and departmental
leaders in a convenient meeting location to
each department. Prior to the interviews with
department leaders, the Town Manager met
with SEH to preface space criteria goals and
standards that should be considered and
discussed with each department leader. The
intended outcome for the workshop was to come
away with vetted information to incorporate
afterwards into a first round draft program that
more closely defined space needs.
On-Site Interviews
The SEH Team and Town Manager met one-
on-one with the department leaders to gain
a detailed understanding of departmental
operations and anticipated spatial requirements
Space Needs Analysis
08 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
for the space needs analysis. On-site interviews
with the questionnaire respondents are
necessary to “read between the lines and fill
in the gaps” of the respondents’ observations.
In a day of interviews we actively recorded in
real time the detailed needs for each space and
assisted each department leader in achieving
a clearer understanding of oce standards
and how the facility must function. These
highly productive interviews accomplished a
great sense of leadership engagement toward
meeting the future needs for a new facility.
Workshop 2
As a response to the on-site interviews, SEH
prepared the first draft program. We identified
Items that required further clarification by a
second round of interviews to confirm or adjust
stang and the space standard requirements.
This prepared draft served as the basis for the
half-day follow up Workshop 2 in Avon. The
interview sessions followed a similar format
to the first workshop with the added goal to
reduce the overall square footage and further
consolidating space needs through shared
space and defined adjacencies. The final
outcome tabulated in a space needs program
determined appropriate for the Town of Avon.
SHORT ELLIOTT HENDRICKSON, INC. | 09
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Staff Staff TOTAL
Code
Administration
1.1 Staff 5 1,027 8 1,039
1.2 Support - 1,728 -1,650
Departmental Total 5 2,755 3,582 8 2,689 3,496
Community Development
2.1 Operations 8 1,076 10 782
2.2 Support - 793 -620
Departmental Total 8 1,869 2,430 10 1,402 1,823
Finance
3.1 Staff 10 1,154 12 1,233
3.2 Support - 818 -1,420
Departmental Total 10 1,972 2,564 12 2,653 3,449
Engineering
4.1 Staff 2 332 2 288
4.2 Support ---100
Departmental Total 2 332 432 2 388 504
Police
5.1 Transportation - 442 -500
5.2 Prisoner Intake / Holding - 388 -510
5.5 Support 2 1,692 3 3,100
5.6 Officer Areas 18 1,161 25 2,820
Departmental Total 20 3,683 4,788 28 6,930 9,009
Building Support
6.1 Ancillary Functions - 198 -1,050
6.2 Building Operations ---600
Departmental Total 0 198 257 0 1,650 2,145
45 60
10,809 14,052 15,712 20,426
120%24,511
SUMMARY
Building gross square footage multiplier (BGSF) includes: exterior envelope and structure, inter-departmental circulation, egress stairs,
elevators, electrical rooms,
Space code designations: WS (workstation) CWS (counter workstation) PO (private office) ER (enclosed room) OA (open area) SA (secure
outdoor)
Current Programmed
2015 2025 (2035 @ Police)
Department
Total Staff
Total Net Square Footage
Building Grossing Square Feet BGSF
Total NSFSubTotal
NSF
TOTAL
NSF
SubTotal
NSF
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Introduction
The Town Hall and Avon Police building located
at 1 Lake Street, Avon, CO is a three-story
facility which houses town administration and
a multi-use boardroom/courtroom on the first
level, departmental oces on the second floor,
and the police department including detention
holding cells in a walkout basement level.
The original building constructed in 1981, is
currently being evaluated for the possibility of
renovation and/or replacement to support the
expanding town and police space needs. The
Town of Avon is further considering locating the
Avon police in a separate facility.
This report addresses the following
components:
1. Assessment of existing site conditions and
new construction opportunities;
2. Assessment of building structure, exterior
wall systems, roof, interior construction,
and finishes.
3. Assessment of existing building mechanical,
electrical, and plumbing (MEP) systems and
fire alarm and fire protection systems.
4. Assessment for building renovation and
addition.
14 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Facility
The existing facility was originally constructed
in 1981. From the original construction plans,
the total building gross area is approximately:
Basement Level 4,705 SF
First Floor 5,873 SF
Second Floor 2,957 SF
Total 13,535 SF
An entrance remodel was done in 1998. The
remodel included various site improvements
including the addition of ADA compliant ramps
to access the building entrance from the
parking lot.
A new one-story 1,765 SF Engineering wing was
added in 2007 to the Northwest corner of the
existing building.
Combined Total Area: 15,300 SF
There was a significant lobby remodel in 2009,
when the lobby area was turned into oce and
support spaces. The two-story atrium lobby
space with skylight was closed o at the first
floor ceiling level with acoustical ceiling grid
system with R-19 vinyl batt insulation.
There have been many minor and cosmetic
internal renovations, and remodels since the
original 1981 construction that might not have
been well documented.
SHORT ELLIOTT HENDRICKSON, INC. | 15
Existing Site Conditions
The building is freestanding with public
entrances on the east and west of the first
floor and south side of the basement level.
The entrances are accessed either by concrete
staircases or ramps from parking areas.
landscaping consists of trees and shrubs in
mulched planting beds along the building and
in parking islands as well as turf in other areas.
Nottingham Park
Police
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Riverfront Ln
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16 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Shell and Structure
The building structure is primarily a combination
of stem wall with spread footing for the
perimeter of the building, and steel columns
with spread footing for the interior columns.
Floors and roofs are supported by steel beams
and joists.
The exterior wall assembly are either wood
bevel siding on felt on sheathed 6” metal studs
with double R-19 insulation and 5/8” gypsum
board or exterior insulation and finish system
on 6” metal studs with double R-19 insulation
and 5/8” gypsum board. In the basement area
where the wall borders directly with earth, the
wall is 9” concrete with 1-1/2” rigid insulation
on 2-1/2” metal studs finished with 5/8”
gypsum board. The existing insulation contains
asbestos.
Exterior windows are aluminum clad wood
frame with double pane tinted glazing. They
have no thermal break. Some of the windows
have spandrel panels instead of vision glazing.
The sill of the windows is aluminum matching
the color and the finish of the aluminum clad
wood frame.
The roof is metal roof panels resembling wood
shakes over the existing wood shingles on 2
layers of felt on 5/8” plywood. The insulation
for the roof is R-19 batt insulation and is located
between the roof rafters. The existing insulation
contains asbestos.
On the new 2009 engineering wing addition, the
foundation is stem wall and continuous spread
footing with crawl space. The roofs and floor are
supported by wood trusses and joists.
Existing Interior
Interior walls are primarily constructed of
3-5/8” metal studs with 5/8” gypsum board
each side. The ceiling are either 5/8” gypsum
board on 7/8” hat channel in the main area, or
2x2 acoustical tile grid system in most of the
ocers or tongue and groove wood ceiling in
the main corridor of the first floor. The ceiling
height varies but is typically 9’-0”. Interior walls
are painted with vinyl base. Doors are stained
wood in hollow metal frames.
The building is served by one elevator and one
exit stair. Restrooms are only located on the
first floor. The men’s restroom has one lavatory,
two urinals and one water closet. The women’s
restroom has two lavatories, and three water
closets. The new engineering wing has one
ADA compliant restroom for private use. The
restrooms have tile floors and partially tiled
walls.
Facility Assessment
The existing Avon Town Hall facility is out of date
with current codes, including ADA accessibility
requirements with non-conforming existing
conditions that would require extensive remodel
to the majority of building shell and floor areas.
The ADA deficiencies include inadequate spaces
with non-compliant ADA door and turning
SHORT ELLIOTT HENDRICKSON, INC. | 17
area clearances, non-compliant handrails,
and non-compliant restrooms, shower and
locker facilities. Also currently there is not
an accessible access to the basement level,
because the elevator only serves the First and
Second floors of the building. A completely new
building designed to meet current codes on the
same site, or a newly constructed building on
a new site, in order to address every issue will
be required. The square footage of the current
space is inadequate to meet the current and
future demands of the Police Department
and the Municipal Courts, especially when
accounting for the additional space needed to
comply with code requirements.
In addition to code issues, there are many
operational issues that would require
total upgrades of systems throughout the
building, including HVAC systems, acoustical
partitioning, and energy upgrades, to name a
few. The atrium area is noted as having skylight
leakage into the ceiling of employee oces.
The HVAC system is over 30 years old and in
need of complete replacement. The systems
require continuous maintenance to keep
them running. Many employees noted that
their spaces often seem to be too hot or too
cold. Exacerbating the issue, the thermostats
adjacent to their workplaces do not seem to
adequately control the temperature zone in the
space they work in.
Day lighting is an important and valuable
asset to employees and since the building
is partially underground, there is very little
daylight available to sta oce areas. It is
important to have direct access to natural
daylight. Daylight has been shown to reduce
absenteeism, increase productivity, and result
in better overall health. Although it has not
been made mandatory by current codes in the
United States, many European countries have
adopted codes requiring workers to be within 27
feet of a window. Daylight is also an important
component in green buildings.
International Building Code issues include
inaccessible spaces, inadequately sized means
of egress, failure to meet life/safety fire codes
for an institutional occupancy, and failure to
meet energy code requirements.
The spaces provided by the police and courts
are not accessible per the code requirements
in ANSI Standards 117.1, 304, 404.2.3.2, 604.8,
606.6, and 608, nor per the ADA Standards
for Accessible Design which have many of the
same requirements. ADA is a federal law, while
ANSI refers to code requirements. Numerous
ADA/ANSI Standard Code violations have
been noted throughout the building. These
include inadequate space requirements, door
clearances, turn-around spaces, restroom,
shower, and locker room facilities, and
countertop heights.
ADA Standards are important to comply with,
since as a public space, the Town could be
exposed to potential lawsuits by citizens who
are not properly accommodated. It is important
to meet the needs of all - both for visitors and
for employees - and to meet this federal law.
Not meeting these requirements may create
18 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
liability issues for the City.
An institutional occupancy (which includes the
holding cells) is required by code to be fully
sprinklered. This is a major life safety issue as
a person held in these cells would not have the
ability to exit the space on their own. Again,
this may result in increased liability for the
department.
In order to meet current energy codes, lighting
systems would need to be upgraded. Exterior
walls would need to have continuous insulation
added to them. Windows and doors would have
to be replaced with energy ecient double pane
options.
At a minimum, to satisfy building upgrade
requirements and meet the future space needs,
a major building remodel will be required to
address the sheer number and extent of issues
in the existing shell and interior spaces. As
well, we recommend full replacement of all
MEP systems and components to meet the
programming needs of the departments.
It is likely more cost prohibitive to correct all
the deficiencies than to build a new facility. A
new facility may be more desirable to bring the
facility up to a safe and accessible space for
employee users and for the public.
SHORT ELLIOTT HENDRICKSON, INC. | 19
Architectural and Structural
20 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Existing Atrium/Skylight
The overall building structure is performing
well and is in good condition. One area that
has been identified as a maintenance issue is
the sloped glazing that is regularly leaking. The
existing skylight opening is approximately 20’ x
6’-6 and the opening is framed out with edge
steel beams. If the skylight is to be eliminated
in the future, the roof can be infilled with light
steel framing and 1-1/2” steel roof deck.
Future Horizontal Expansion
Future expansion to the side of the
original structure and 2007 addition can
be accomplished with similar structural
systems using either light steel post and
beam construction or conventional light wood
framing.
The expansion will bear on conventional
shallow footing foundations that will connect
to the existing foundations to minimize
dierential settlement. Given the existing
basement construction, new foundations
shall bear such that they do not surcharge the
existing perimeter concrete basement walls.
Care should also be taken to avoid bearing on
existing fill, hence some foundations adjacent
to the existing buildings may be deeper than
the four foot frost requirement.
One should also note that the 2007 addition is
a single story building, so any new construction
nearby that is greater in height could create a
potential snow drift condition that may require
bolstering of the existing light 2x roof truss
construction. Similarly, there is the potential
for snow drift on the original single story
building which may place constraints on future
horizontal expansion unless funds are set aside
to strengthen the existing roof structure.
Future Vertical Expansion of the 2007
Addition
The 2007 Engineering Department Addition was
designed under the 2003 IBC as a single story
light, wood framed building over a crawlspace.
The roof is framed with typical gable 2x trusses
@ 2’-0 spanning 30’ that were designed for a 75
psf snow load. A central beam line is introduced
into the floor with 11-7/8” TJIs spanning 15’ and
the floor is designed for a 50 psf live load.
In JVA’s review of the 2007 construction
documents, it does not appear the building
was designed for future vertical expansion.
Interior footings are designed for the intended
floor load while exterior footings appear to be
unusually wide for the single story construction.
It’s possible the perimeter foundations are
adequate to support additional load, but the
interior footings would require bolstering if
a second story was added. In addition, the
following items should be considered for
possible vertical expansion:
• Wall systems may require strengthening,
particularly at jambs.
• Headers over existing openings would need
SHORT ELLIOTT HENDRICKSON, INC. | 21
to be strengthened.
• Existing nailing and sheathing for the exterior
walls may not be adequate for overall lateral
stability. Additional sheathing and heavier
nailing will most likely be required.
• Foundations may require strengthening,
particularly at existing conditions.
Vertical expansion will require removal of the
roof trusses and operations within the building
will not be feasible. As stated before regarding
possible horizontal expansion, increased story
height may create snow drift conditions with
the existing adjacencies that warrant additional
structural work.
Visual Assessment Procedure
This assessment is based on visual inspections
made during JVA’s visit to the existing building
on May 27, 2015. The structural construction
documents for the building’s original
construction and the subsequent additions
were provided prior to the site visit. The building
is currently occupied and many of the structural
elements are covered by interior non-structural
finishes.
While the existing conditions described below
were reviewed, not every condition or element
was or could be observed during the visit. No
destructive testing procedures nor removal of
material samples for subsequent testing were
conducted. Secured finishes were not removed
as part of the assessment. Any distress,
displacements, cracking, etc. that was observed
in the visible structural and non-structural
elements indicates how the overall structural
system has responded to site conditions and
to internal and externally applied loadings
conditions. A lack of significant visible distress,
displacements, cracking, etc. in these elements
indicates that the structure is performing
adequately.
Description of Building
The building’s original structural construction
documents provided were dated June 1980
with subsequent additions dated March 1998,
April 2007, and May 2009. The building was
designed to serve as a Municipal Complex for
the city of Avon.
Main Building
The main building is a three story structure
consisting of a partial basement, an at-grade
main level, and a second level. The building
is founded on isolated spread footings below
columns and continuous footings below the
interior and exterior structural walls. The
basement level floor is a 5” concrete slab-on-
grade. The main level and the second level are
framed with a 3 ½” structural slab on metal deck
supported by steel beams and bar joist. The
roof construction is metal deck on steel beams
and bar joists. The lateral system consists of
four cross-braced frames. Typical exterior walls
are light gage metal studs.
22 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Building Additions
In 1998 the entry on the east side of the building
had an ADA accessible ramp and new entry
stairs added.
The 2007 addition consisted of a a story addition
on the west side of the original structure.
The structure is founded on isolated spread
footings below columns and continuous footing
below the interior and exterior structural walls.
The building is framed with TJI floor joist above
a crawl space, 2x6 exterior stud walls, and
prefabricated wood roof trusses. The lateral
system consist of exterior plywood sheathing
at the perimeter of the building.
In 2009, the lobby was remodeled without
modification to the structural elements.
Building Condition
No significant cracking or distress was observed
in the visible interior and exterior portions of
perimeter/exterior concrete foundation walls,
nor did the interior slab-on grade show any signs
of movement. Interior drywall had no significant
signs of cracking or building movement. Where
visible, the floor and roof structure showed
no significant signs of distress, irregularity, or
excessive member deflections.
The building maintenance crew noted that the
atrium windows leak, and that some flashing
needed to be repaired at various locations. In
addition, the exterior efis and wood siding show
signs of aging and had been patched in a few
locations. The suspended ceiling in the atrium
is sagging.
A safe and a movable filing system were added in
the southwest corner of the 1980’s construction.
The documents provided do not indicate this
was part of the original construction or in the
additions noted above.
Conclusions and Recommendations
The structural condition of the building is in
‘good’ to ‘very good’ condition and the building
appears to be performing in an acceptable
manner. The visible structural elements appear
to be functioning properly and do not show
signs of significant distress or deterioration.
The leaks and the exterior finishes should be
repaired as required to maintain water proofing.
It appears that the ceiling in the atrium area
was installed with slack in the suspension rod
system. In order to cosmetically improve the
ceiling, it is recommended to adjust the tension
rods as required to level the ceiling tiles.
Other modifications to and reinforcement
of existing structural elements will only be
required in response to changes introduced
to the building’s configuration or supported
mechanical equipment based on the future
program needs of the building.
SHORT ELLIOTT HENDRICKSON, INC. | 23
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
01
Legend
Non-accessible door - Inadequate ADA clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around space per ANSI 117.1, 304
Typical - Inadequate quality daylight and view. The majority of windows are undersized and above head level. Latching
hardware broken on numerous windows and prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails:1. Inadequate handrail top and bottom
extension per International Building Code2. Non-compliant gripping surface per
ANSI 117.1, 505.6
Non-compliant egress door - Egress door is
to swing in the direction of egress travel
Non-compliant restroom:
1. Non-accessible stall - inadequate ADA clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and
drainpipes under lavatories shall be insulated or otherwise configured to protect against contact per ANSI 117.1,
606.63. Various non-compliant mounting height requirements for fixtures and
accessories
Non-accessible shower and locker room:
1. Non-accessible shower compartment provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 608
2. Non-accessible locker space - Inadequate turn around space per ANSI 117.1, 304
3. Accessible locker bench is not provided and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very noisy from events on first floor
Leaks and water damages were observed on the ceiling from the skylight above to the oce below
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
02
01
Basement Floor Plan
01
03
04
04
05
06
07
08
09
10
07 07
0606
03
08
02
02 02
First Floor Above
11
24 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
01
First Floor Plan
01
01
01
01
01
01
04
Non-accessible door - Inadequate ADA clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around space per ANSI 117.1, 304
Typical - Inadequate quality daylight and view. The majority of windows are undersized and above head level. Latching
hardware broken on numerous windows and prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails:1. Inadequate handrail top and bottom
extension per International Building Code2. Non-compliant gripping surface per
ANSI 117.1, 505.6
Non-compliant restroom:
1. Non-accessible stall - inadequate ADA clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and
drainpipes under lavatories shall be insulated or otherwise configured to protect against contact per ANSI 117.1,
606.63. Various non-compliant mounting height requirements for fixtures and
accessories
Non-accessible shower and locker room:
1. Non-accessible shower compartment provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 608
2. Non-accessible locker space - Inadequate turn around space per ANSI 117.1, 304
3. Accessible locker bench is not provided and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very noisy from events on first floor
Leaks and water damages were observed on the ceiling from the skylight above to the oce below
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
03
05
05
Legend
01
02
03
04
05
06
08
09
10
11
SHORT ELLIOTT HENDRICKSON, INC. | 25
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
Second Floor Plan
01
01
01
01 Non-accessible door - Inadequate ADA
clearances per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn
around space per ANSI 117.1, 304
Typical - Inadequate quality daylight
and view. The majority of windows are undersized and above head level. Latching hardware broken on numerous windows and
prevent proper shutting. Integral blinds are inoperable between panes of glass
Non-compliant handrails - Inadequate handrail top and bottom extension per International Building Code
Non-compliant egress door - Egress door is to swing in the direction of egress travel
Non-compliant restroom:1. Non-accessible stall - inadequate ADA
clearance per ANSI 117.1, 604.82. Exposed piping - Water supply and drainpipes under lavatories shall be
insulated or otherwise configured to protect against contact per ANSI 117.1, 606.6
3. Various non-compliant mounting height requirements for fixtures and accessories
Non-accessible shower and locker room:1. Non-accessible shower compartment
provided - Inadequate clearances and lack of grab bars per ANSI 117.1, 6082. Non-accessible locker space -
Inadequate turn around space per ANSI 117.1, 3043. Accessible locker bench is not provided
and lack of aisle space for adequate accessible bench
Non-accessible counter height
Inadequate sound enclosure. Space gets very
noisy from events on first floor
Leaks and water damages were observed
on the ceiling from the skylight above to the oce below. Remove and replace skylight window with new construction
Typical - Non-compliant exterior sheathing, insulation, and vapor barrier to meet current
code
02
03
04
05
06
07
08
09
10
03
09
1003
Legend
First Floor Below
11
26 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Police Sallyport - Inadequate security, police sallyport also being used as
storage and excercise room. Items potentially can be used against police
ocers during prisoner transport.
Non-accessible shower and locker room:
1. Non-accessible locker space - Inadequate turn around space per ANSI
117.1, 304
2. Accessible locker bench is not provided and lack of aisle space for
adequate accessible bench
Non-accessible counter height Inadequate roof drainage, roof drain is being directed back into a planter
because of drainage problem on site
SHORT ELLIOTT HENDRICKSON, INC. | 27
Light bollards - inadequate structure, bollards are completely detached from
sidewalk.
Damage to exterior stucco finishes around building entrance Non-compliant handrails:
1. Inadequate handrail top and bottom extension per International Building
Code
2. Non-compliant gripping surface per ANSI 117.1, 505.6
Non-compliant handrails - Inadequate handrail top and bottom extension per
International Building Code
28 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Leaks and water damages were observed from the skylight above to the oce
below
Inadequate quality daylight and view. Windows are undersized and above head
level
Inadequate quality daylight and view. Windows are undersized and above head
level
Exposed piping - Water supply and drainpipes under lavoratories shall be
insulated or otherwise configured to protect against contact per ANSI 117.1,
606.6
SHORT ELLIOTT HENDRICKSON, INC. | 29
Non-accessible door - Inadequate ADA clearances
per ANSI 117.1, 404.2.3.2
Non-accessible space - Inadequate turn around
space per ANSI 117.1, 304
Inadequate quality daylight and view. Windows are
undersized and above head level
30 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Non-accessible stall - Inadequate ADA clearances
per ANSI 117.1, 604.8
Non-accessible shower compartment provided -
Inadequate clearances and lackk of grab bars per
ANSI 117.1, 608
SHORT ELLIOTT HENDRICKSON, INC. | 31
Repairs have been performed on some areas where
the damage on Exterior insulation and finishing
system (EIFS) was observed. Non-compliant color/
finish was used as shown on picture.
Damage on Exterior insulation and finishing system (EIFS)
• Ceiling grid rods was installed with slacks
• Southeast corner of atrium skylight leaks and causes damage
on the ceiling below.
32 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 33
Mechanical Systems
34 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 35
Existing Mechanical Systems Assessment
The mechanical systems in this facility were
originally designed in the mid 1990’s for the
Town Hall operation and function. Since then,
the facility has changed the function of some
areas and added to the building size to meet
their needed operations. The mechanical
systems have been modified from the original
design to meet the new demands of the facility
without increasing the capacity of the main
equipment. Additional fan coil units have been
installed in the original building in order to
condition some of the oce spaces. The new
addition has stand-alone mechanical systems
which increases the energy consumption of the
facility.
Occupants in the facility have tried to change
the temperatures in oces by covering air
devices with cardboard and adding home-
made deflectors to change the airflow. The
mechanical system cannot maintain steady
temperatures throughout the building.
The mechanical systems were reported by sta
as ineective for some spaces, having broken
valves, lacking isolation valves for maintenance
and repair, no heat provided for the make-up
air, and the facility is dicult to heat in the
winter. BGCE observed missing insulation in
the mechanical room, damaged insulation on
the exterior chilled water piping, minor leaks in
the mechanical room, improper pipe supports
without insulation, damaged ductwork,
improper duct hangars and insulation, damaged
fin-tube radiators, and overall lack of control.
The main equipment is not in poor condition
however, the changes made during the
renovations have created variable conditions
which eliminated the setpoints for the
equipment to operate with. The added
capacities and demands have resulted in
undersized and underperforming systems.
Recommendations:
Based on the described findings it is our
recommendation the mechanical systems shall
be replaced to meet the function and operation
of the facility. The new systems shall meet the
current codes and meet the requirements of the
total building while providing flexibility for future
changes. Control of the new systems shall be an
integral part of the design and programming of
the new facility. The mechanical systems shall
be designed around each scenario described
in the architectural section to include the new
envelope renovations, occupancy, function, and
operational schedule.
36 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Basement Floor Plan
Mechanical room containing potable hot water heater, two heating hot water pumps,
glycol storage, four variable frequency drives,
two boilers, and two fans.1. Potable hot water heater- 82 gallons,
manufactured in 2004, 80% ecient
2. Heating hot water pumps- missing tag, older pumps, leaks
3. Boilers- manufactured in 2006 outside
the U.S., 85% ecient4. Fans- manufactured by Barry Blower
Supplemental unit for the squad room.
01
02
Legend
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
First Floor Above
01
02
SHORT ELLIOTT HENDRICKSON, INC. | 37
First Floor Plan
Air cooled chiller- Trane, manufactured in 1995.
Natural gas service into the building with regulator.
Lochinvar boiler for snowmelt system.
Snowmelt pumps and valves.
Fan Coil units for zoning. Multiple units
throughout the building.
Fin tube heat at the floor.
01
02
03
04
05
Legend
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
11'-3 3/16"
06
05 05
01
02
04
03
06
38 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Second Floor Plan
Stand-alone wall-mounted split-system air conditioning.
Fan Coil unit.
Window unit.
01
03
Legend
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
First Floor Below
02
01
02
03
SHORT ELLIOTT HENDRICKSON, INC. | 39
Homemade deflector for comfort
Added unit for comfort Added capacity to the main equipment
Homemade deflector for comfort
40 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 41
Electrical Systems
42 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 43
Existing Electrical Systems Assessment
General Electrical Distribution System
Assessment
There are currently several services attached
to the building exterior for various building
electrical needs and for Nottingham Park loads.
The following list identifies these services:
• Building Main Service
• Nottingham Park Restroom Service
• Band Power/Nottingham Park Special
Event Power
• Special Event Power
• Chiller Power
The age and condition of the equipment varies
as much of the equipment was replaced or
added since the buildings original construction.
The typical standard for useful life expectancy
for electrical distribution equipment is 25-
30 years, most of the equipment has either
exceeded or is approaching that benchmark.
Also, there are multiple manufacturers of the
electrical distribution equipment.
The service grounding system is a concern,
although the exact grounding bonding methods
of the various services could not be directly
observed, we anticipate that there are code
violations and possible safety hazards that may
need to be addressed.
The Available Short Circuit ratings of
equipment is not listed on equipment, this
is a code violation under current codes. With
the piecemeal additions and replacements of
electrical distribution equipment and as well as
the various manufacturers of the equipment,
this is also of concern.
Recommendations:
Based on the above described findings it is our
recommendation the electrical distribution
system be replaced in its entirety, for any future
remodel options. It is also our recommendation
that the multiple services feeding the building
be consolidated into a single service. We
recommend that the special event power
needs for the park be reevaluated, in light of
the new performance stage construction and a
separate service be provided to consolidate the
Nottingham Park electrical needs.
Lighting Systems Assessment
The observed lighting systems are dated and
need to be upgraded. The lighting controls
consist of mostly standard switching with some
occupancy sensors. Many of the fixtures are of
poor condition and are discontinued products,
thus obtaining replacement parts would be
dicult if not impossible. The existing lighting
control systems will not meet the current
Energy Codes (IECC).
Recommendations:
With new, more energy ecient lighting system
options now available (LED and Fluorescent).
We recommend that all lighting fixtures and
controls be replaced in their entirety.
44 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Fire Alarm System Assessment
The observed fire alarm system only appears
to be present in the engineering, west addition.
From our observation we do not think that the
existing fire alarm system meets current codes
and AHJ requirements.
Recommendations:
We recommend that a new addressable fire
alarm system that meets current codes and
AHJ requirements be provided for the entire
building.
SHORT ELLIOTT HENDRICKSON, INC. | 45
Basement Floor Plan
Main Distribution Panel; 600 A, 208 volt, 3-phase. Good condition – Recommend
replacement
Panel ‘LP1’ – 225 amp, 208 volt, 3-phase. Fair
condition – Recommend replacement – Fed
from ‘MDP’ with 100 amp feed.
Panel ‘LP4’ – 100 amp, 208 volt, 3-phase.
Fair condition – Recommend replacement – Fed from ‘MDP’ with 100 amp feed.
01
02
03
Legend
UP
UP
MECHANICAL
JUVENILE
HOLDING
EVIDENCE ARMORY
PROPERTY
INTERVIEW
POLICE
RECEPTIONHALL
POLICE
GARAGE
POLICE CHIEF'S
OFFICE
PARKS
GARAGE
WOMEN MEN
WOMEN'S
LOCKER
ROOM
MEN'S LOCKER
ROOM
ELEV. EQUIP.
STO.
BOOKING
OFFICE
STAIRS
HALL
BREAK
SQUAD ROOM
INTERVIEWPATROL
READY
DEPUTY
CHIEF'S OFFICE
PATROL
OFFICERS'
WORKSTATIONS3 WORKSTATIONS
3 WORK STATIONS
VEST.
First Floor Above
01
02
03
46 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
First Floor Plan
Existing Electrical Utility Transformer; 208 volt, 3-phase secondary, Holy Cross Energy
transformer #268 P2
Utility Meter: Holy Cross Energy meter #82
245 142
Nottingham Park Restroom Main Disconnect:
400 amp, 208 volt, 3-phase with 300 amp,
250 amp, and a 225 amp fuse. Poor condition -Recommend replacement – Fed from utility
transformer.
Main Municipal Building Disconnect: 800
amp, 208 volt, 3-phase with 600 amp fuses.
Poor condition / past useful life expectancy - Recommend replacement – Fed from utility
transformer – Feeds Main Distribution Panel
‘MDP’
Band Power Disconnect: 400 amp, 3-phase
with 200 amp fuses. Poor condition -Recommend replacement – Fed from utility
transformer.
West Addition Disconnect: 200 amp,
3-phase. Fair Condition – Recommend
replacement – Fed from ‘MDP’ with 100 amp feed.
Park Special Event Power Disconnect: 100 amp, 3-phase, Poor condition – Fed from
‘MDP’ – Feeds panel ‘D1’
Panel ‘D1’: 100 amp, 208 volt, 1-phase,
Branch circuit panel for Nottingham
Park Special Events – Poor Condition – Recommend replacement.
Chiller Disconnect: 400 amp, 3-phase Poor condition -Recommend replacement – Fed
from utility transformer.
Panel ‘LP2’: 225 amp, 208 volt, 3-phase, Fair
condition - Fed from ‘MDP’ with 200 amp
feed.
Panel ‘LP2A’: 100 amp, 208 volt, 3-phase, Fair
condition - Fed from panel ‘L2’ with 100 amp feed.
01
02
03
04
05
06
07
08
09
10
11
Legend
UP
UP
DN
COUNCIL
CHAMBERS
EXPANSION
SPACE
ASSIST. TOWN
MANAGER/
FINANCE
DIRECTOR
FINANCE
MANAGER
PAYROLL HR ASSISTANT
MAIL ROOM
BUDGET
ANALYST
HR GENERALIST
DETECTIVE TOWN CLERK
DEPUTY TOWN
CLERK
VESTIBULE
VESTIBULE
HALL
HALL
MEN
WOMEN
FILES
I.T.
MAINT. CLOSETHALL
SERGEANT
STAIR
ELEV.
IT HELP DESK
TOWN
ENGINEER
PROJECT
ENGINEER
IT
ADMINISTRATOR
CONFERENCE
ROOM
RESTROOM
BREAK ROOM
COMMUNITY
RELATIONS
OFFICER
FOYER/EXIT
ENCLOSURE
STO.
FILING
11'-3 3/16"
T0807
02
03
04
05
06
09 01
10
11
SHORT ELLIOTT HENDRICKSON, INC. | 47
Second Floor Plan
Panel ‘LP5’: Current rating not indicated (Assume 200 amp), 208 volt, 3-phase, Fair
condition – Recommend replacement - Fed
from ‘MDP’ with 150 amp feed.
Panel ‘LP3’: 100 amp, 208 volt, 3-phase, Fair
condition - Recommend replacement - Fed from ‘MDP’ with 100 amp feed.
01
02
Legend
DN
DN
STAIR
PLANNING
MANAGER
ELEV.
RECEPTION
CHIEF
BUILDING
OFFICIAL
SERVER
PLANNER 2
SPECIAL
EVENTS
DIRECTOR
AND
ASSISTANT
TOWN
MANAGER
TOWN
ATTORNEY
XEROX
EXEC. ASSIST.
TO TOWN
MANAGER
HALL
CONFERENCE
OPEN TO
BELOW
OPEN TO
BELOW
First Floor Below
01 02
48 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Multiple aging electrical services / disconnects at building exterior
SHORT ELLIOTT HENDRICKSON, INC. | 49
50 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC.
OP
T
I
O
N
S
52 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 53
The Town of Avon stakeholders and design team
determined six planning options for three sites,
including the existing Town Hall site, Fire Station
site and the Skier Building. We developed site,
departmental plan diagrams and opinion of
probable cost to evaluate each option. The
summary of the six options is provided below.
The renovation of the existing building in
option A1 and A2 would focus on solving
the issues of ADA and code noncompliance,
substandard energy eciency, outdated floor
layout, ineciency of space usage, and the
general qualities of the space. The building would
retain its three levels (basement, first, and second
floors) and structure, but its building envelope
would likely be replaced with an updated, more
energy ecient shell.
The demolition of the existing Town Hall in option
B1 and B2 would allow a new building to be
constructed on the same site. It is assumed that
the new building would be of similar construction
techniques to the existing Town Hall, with only
two levels (first and second floors), metal framing,
and wood bevel siding.
Moving into the existing Skier building in option
C1 will require minimal upgrades to the site, and
the existing space will need to be upgraded to
meet all the current energy and life safety codes
to accommodate the new tenant arrangements
on all three floors.
Moving to a new site and demolishing the
existing fire station in option C2 would allow the
construction of a new Town Hall. It is assumed that
the new building would be of similar construction
techniques to the existing Town Hall, with only
two levels (first and second floors), metal framing,
and wood bevel siding.
The cost of sta relocation is considered for all
options. Partial sta relocation is not a feasible
option for Option A1 and A2, because of the
Arrangement Options
Option Cost Estimate
A1: Existing Building
Remodel: Town Hall Only
$4,483,293.38
A2: Existing Building Remodel
& Expansion: Town Hall &
Police
$7,581,235.19
B1: Demolish Existing
Building & New Construction:
Town Hall Only
$5,827,602.84
B2: Demolish Existing
Building & New Construction:
Town Hall & Police
$10,114,164.97
C1: Skier Building Three-
Story Tenant Fit Out: Town
Hall Only
$3,091,172.79
C2: New Site Two-Story
Construction: Town Hall
& Police
$9 ,820,757.61
54 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
asbestos remediation eort. Two sequential
sta relocations will need to be performed for
option A1, A2, B1 and B2: a first time while the
existing town hall building is being renovated,
or demolished, and a second time when the
renovation or construction is completed and
ready to be occupied. For option C1 and C2, the
sta relocation will only need to be performed
once.
The cost estimate for option A1, A2, B1, and
B2 includes a commercial building survey for
asbestos remediation, but it doesn’t include the
actual asbestos remediation cost. The cost for
the remediation itself can only be determined
after the survey is performed, and can add a
significant cost to the overall project cost.
SHORT ELLIOTT HENDRICKSON, INC. | 55
A1 Existing Building Remodel: Town Hall Only
Remodel the existing building to accommodate Town Hall departments and their future space needs. The
Avon Police Department in this option is relocated to another site.
56 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | Site Plan
Remodel Town
Hall
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 57
A1 | Basement
First Floor Above
58 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 59
A1 | Second Floor
First Floor Below
60 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A1 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing south side parking
and garage entrance areas can be refurbished
with added landscaping. The existing police
vehicle sally port aprons, garage and the
basement town storage presumable are
adaptively reused. The north side berm can be
removed with new landscaping to accommodate
larger windows for the adjacent oces. The east
entry plaza and patio areas and west landscape
can also be refurbished and repaired as needed.
Architectural
The existing building requires extensive
exterior and interior remodel to meet current
energy and life safety codes. The structural
systems remain unchanged with the exception
of a new roof and second floor infill in place
of the existing atrium skylight. The exterior
envelope upgrades include cladding removal
and replacement with enhanced insulation and
air and vapor barrier systems. Reframe window
openings and replace all existing windows
and shades with larger insulated windows and
shades. Demolish interior partitions, flooring
and ceilings on all floors, except basement
holding cells to reconfigure into new oce
arrangements. Vertical circulation locations will
remain. A replacement elevator will access all
floors and the stairs upgraded to meet current
codes. All existing MEP systems are replaced
with new equipment and a new fire sprinkler
system added throughout the building.
Mechanical
Provide an estimated 50 tons of cooling and
450 MBH of heating to condition the space.
The snowmelt system shall remain to treat the
existing access and walkways. Zone control
within the building shall be limited to 3 oces
per controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will
be required to serve the 15,300 square foot
renovated facility. The main service disconnect
will be required on the building’s exterior
located near the existing service equipment and
utility transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
SHORT ELLIOTT HENDRICKSON, INC. | 61
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
62 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A Units Cost Per Unit Sub-Total
10,140 SF 1.59$ 16,082.04$
10% Openings (Windows)1,014 SF 1.32$ 1,336.05$
200 SF 27.45$ 5,490.00$
9,706 SF 8.36$ 81,142.16$
15,300 SF 13.60$ 208,125.90$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 24.73$ 378,376.15$
B Units Cost Per Unit Sub-Total
9,706 SF 2.78$ 26,982.68$
9,706 SF 11.10$ 107,736.60$
10,140 SF 2.78$ 28,205.42$
10,140 SF 6.08$ 61,606.58$
3,042 SF 32.33$ 98,347.86$
15,300 SF 21.10$ 322,879.15$
C Units Cost Per Unit Sub-Total
Community, Park & Festival Uses and Storage 3,883 SF 150.98$ 586,235.93$
3,496 SF 158.60$ 554,465.60$
3,449 SF 150.98$ 520,712.78$
2,145 SF 150.98$ 323,841.38$
1,823 SF 150.98$ 275,227.43$
504 SF 150.98$ 76,091.40$
200 SF 244.00$ 48,800.00$
15,500 SF 153.90$ 2,385,374.50$
D Units Cost Per Unit Sub-Total
30,000 SF 0.69$ 20,700.00$
7,000 SF 2.31$ 16,140.60$
7,000 SF 1.67$ 11,699.80$
15,300 SF 3.17$ 48,540.40$
3,135,170.19$
E 5%156,758.51$
3,291,928.70$
F Cost Per Unit Sub-Total
15%470,275.53$
3%94,055.11$
10%313,517.02$
10%313,517.02$
12,000 SF 99.28$ 1,191,364.67$
15,500 SF 289.24$ 4,483,293.38$
30% Openings (Windows)
Insulation (Walls)
Cladding (Walls)
Basement
Finance
First Floor
Building Support
Administration (incl. Court & Council Chambers)
Roof & Floor Infill
Sub-Total
Sub-Total
Sub-Total
Parking Lot Rehab
Site Regrading
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION A1
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
Demolition
Exterior
Interior
Exterior Cladding
Skylight
Landscaping
Soft Costs
Sub-Total
Sub-Total
Demolition
Exteiror Improvements
Interior Improvements
Site Improvements
ESTIMATED CONSTRUCTION & SOFT COST TOTAL
Demolition - Building Skin
Roofing
Insulation (Roof)
Metal Roofing
Community Development
Second Floor
Engineering
SHORT ELLIOTT HENDRICKSON, INC. | 63
G Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA 1,900.00$ 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisons/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
15,500 SF 2.50$ 38,750.00$
15,500 SF 13.71$ 212,450.00$
Workstations
OPTION A1 - Continued
Furniture Systems
FF&E
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
15,500 SF
Small Conference Rooms
4,852,501.89$ 313.06$
Microwave
Appliances
Offices
Cabling/Low Voltage Wiring/IT
FINAL PROJECT TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Large Conference Room
Refrigerator
Dishwasher
Court & Council Chambers
64 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 65
A2 Existing Building Remodel & Expansion: Town Hall & Police
Remodel the existing building and construct a new southeast three-story addition to accommodate Town Hall
departments and the Avon Police Department and their future space needs.
66 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | Site Plan
Addition Remodel Town
Hall & Police
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 67
A2 | Basement
First Floor Above
68 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 69
A2 | Second Floor
First Floor Below
70 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A2 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing south side parking and
garage entrance areas can be refurbished with
added landscaping. The existing police vehicle
sally port aprons, garage and the basement
town storage presumable are adaptively reused.
The north side berm can be removed with new
landscaping to accommodate larger windows
for the adjacent oces. The east entry plaza
and patio areas and west landscape can also
be refurbished and repaired as needed. The
southeast addition requires removal of trees,
vegetation and irrigation along with demolition
of the existing exterior stairs. Re-grading and
landscaping is required to accommodate the
new southeast site reconfiguration and building
construction area.
Architectural
The existing building requires extensive
exterior and interior remodel to meet current
energy and life safety codes. The structural
systems remain unchanged with the exception
of a new roof and second floor infill in place
of the existing atrium skylight. The exterior
envelope upgrades include cladding removal
and replacement with enhanced insulation and
air and vapor barrier systems. Reframe window
openings and replace all existing windows
and shades with larger insulated windows and
shades. The addition will match the remodeled
exterior and interior materials and finishes
systems. Demolish interior partitions, flooring
and ceilings on all floors, except basement
holding cells to reconfigure into new oce
arrangements. Vertical circulation locations will
remain. A replacement elevator will access all
floors and the stairs upgraded to meet current
codes. The existing MEP rooms will remain and
all existing MEP systems replaced with new
equipment and a new fire sprinkler system
added throughout the building. New MEP
rooms located in the addition will support the
additional floor area.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space and
provide added snowmelt areas. The existing
snowmelt system shall remain to treat the
existing access and walkways. Zone control
within the building shall be limited to 3 oces
per controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
SHORT ELLIOTT HENDRICKSON, INC. | 71
Electrical Distribution – It is estimated that
a 1600 amp, 208 volt, 3-phase service will be
required to serve the renovated 15,300 square
foot facility and the 9,211 square foot expansion.
The main service disconnect will be required on
the building’s exterior located near the existing
service equipment and utility transformer. The
Main Distribution Panel (MDP) will be located
at the basement or ground level in a main
electrical room. The estimated size of this room
is 5’x10’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Police Department
• First Level
• Second Level
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist
of switching and occupancy sensors, with
dimming were appropriate. The lighting control
system shall be designed to be compliant with
the current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
72 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
A Units Cost Per Unit Sub-Total
10,140 SF 1.59$ 16,082.04$
10% Openings (Windows)1,014 SF 1.32$ 1,336.05$
200 SF 27.45$ 5,490.00$
9,706 SF 8.36$ 81,142.16$
Southeast Staircase 2,100 CF 0.49$ 1,029.00$
15,300 SF 13.60$ 208,125.90$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 24.73$ 378,376.15$
B Units Cost Per Unit Sub-Total
9,706 SF 2.78$ 26,982.68$
9,706 SF 11.10$ 107,736.60$
10,140 SF 2.78$ 28,205.42$
10,140 SF 6.08$ 61,606.58$
3,042 SF 32.33$ 98,347.86$
15,300 SF 21.10$ 322,879.15$
C Units Cost Per Unit Sub-Total
4,705 SF 150.98$ 710,337.38$
1,997 SF 150.98$ 301,497.08$
3,496 SF 158.60$ 554,465.60$
2,145 SF 150.98$ 323,841.38$
2,157 SF 150.98$ 325,653.08$
800 SF 150.98$ 120,780.00$
200 SF 244.00$ 48,800.00$
15,500 SF 150.75$ 2,336,574.50$
D Units Cost Per Unit Sub-Total
3,070 SF 298.45$ 916,237.20$
3,070 SF 298.45$ 916,237.20$
F
3,070 SF 15%460.50$
9,210 SF 199.02$ 1,832,934.90$
D Units Cost Per Unit Sub-Total
30,000 SF 0.69$ 20,700.00$
12,000 SF 2.31$ 27,669.60$
12,000 SF 1.67$ 20,056.80$
24,710 SF 2.77$ 68,426.40$
4,870,764.70$
E 5%243,538.23$
5,114,302.93$
Demolition
Exterior Improvements
Interior Improvements
Site Improvements
New Construction - Addition
Sub-Total
Sub-Total
Sub-Total
OPTION A2
Metal Roofing
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
Exterior
Interior
Demolition
Finance
Exterior Cladding
Insulation (Walls)
Cladding (Walls)
30% Openings (Windows)
Basement
First Floor
Police
Building Support
Insulation (Roof)
Skylight
Second Floor
Engineering
Parking Lot Rehab
Landscaping
Community Development
Second Floor
Roofing
Roof & Floor Infill
Demolition - Building Skin
Administration (incl. Court & Council Chambers)
General Contractor Fee
Site Regrading
Sub-Total
Sub-Total
Police
Basement
Police
First Floor
SHORT ELLIOTT HENDRICKSON, INC. | 73
F Cost Per Unit Sub-Total
15% 740,878.66$
3%148,175.73$
10%493,919.11$
10%493,919.11$
24,710 SF 75.96$ 1,876,892.62$
24,710 SF 285.70$ 7,059,621.95$
G Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
16 EA 2,250.00$ 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,710 SF 2.50$ 61,775.00$
24,710 SF 11.25$ 278,075.00$
FINAL PROJECT TOTAL
OPTION A2 - Continued
Sub-Total
Soft Costs
Appliances
Refrigerator
Dishwasher
Microwave
FF&E
Furniture Systems
Offices
24,710 SF
Workstations
Large Conference Room
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Cabling/Low Voltage Wiring/IT
CONSTRUCTION & SOFT COST TOTAL
Construction Contingency
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Court & Council Chambers
306.81$ 7,581,235.19$
Small Conference Rooms
74 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 75
B1 Demolish Existing Building & New Construction: Town Hall Only
Demolish the existing Town Hall and construct a new two-story above grade building in its place to
accommodate Town Hall departments and their future space needs.
76 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B1 | Site Plan
New Town
Hall Building
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 77
B1 | New Construction First Floor
78 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B1 | New Construction Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 79
B1 | Cost Budget Analysis
Site Description
The existing building demolition requires
removal of trees, vegetation and irrigation along
with demolition all exterior concrete plaza,
stairs and pavement areas. Re-grading and
landscaping along with new drainage systems
and irrigation are required to accommodate
the overall site reconfiguration and building
construction area.
Architectural
The Avon Police Department in this option is
relocated to another site. The new building will
meet all current energy and life safety codes.
The anticipated building shell and structural
systems will follow appropriate conventional
wood frame and concrete foundation systems.
The exterior design assumes wood, metal
and glass systems and finishes that are long-
lasting, durable and low maintenance to suit
the context of downtown Avon. Assumed MEP
and fire protection systems will be conventional
and operationally cost eective.
Mechanical
Provide an estimated 50 tons of cooling and
450 MBH of heating to condition the space.
A snowmelt system shall be provided for
the exterior walkways. Zone control within
the building shall be limited to 3 oces per
controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 15,300 square foot
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
80 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 81
A Units Cost Per Unit Sub-Total
Existing Building
550 LF 21.72$ 11,943.80$
550,800 CF 0.49$ 268,790.40$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 22.68$ 346,934.20$
B Units Cost Per Unit Sub-Total
4,000 SF 280.00$ 1,120,000.00$
2,050 SF 240.00$ 492,000.00$
800 SF 240.00$ 192,000.00$
4,000 SF 240.00$ 960,000.00$
2,050 SF 240.00$ 492,000.00$
800 SF 240.00$ 192,000.00$
13,700 SF 251.68$ 3,448,000.00$
C Units Cost Per Unit Sub-Total
21,000 SF 4.99$ 104,785.80$
900 SF 3.73$ 3,359.88$
1,800 SF 3.97$ 7,137.00$
6,300 SF 0.59$ 3,689.28$
9,000 SF 1.77$ 15,921.00$
13,700 SF 9.85$ 134,892.96$
3,929,827.16$
D 5%196,491.36$
4,126,318.52$
E Cost Per Unit Sub-Total
15% 589,474.07$
3%117,894.81$
10% 392,982.72$
10% 392,982.72$
13,700 SF 109.00$ 1,493,334.32$
13,700 SF 395.85$ 5,423,161.48$
F Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA $1,900.00 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisons/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
13,700 SF 2.50$ 34,250.00$
13,700 SF 15.18$ 207,950.00$
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Demolition
New Construction
Site Improvements
Foundation Demolition
Building Demolition
Sub-Total
Construction Contingency
Engineering
Parking Surface
First Floor
Community Development
Building Support
Second Floor
Finance
General Contractor Fee
Permitting & Inspection
Soft Costs
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION B1
13,700 SF
Landscaping
Sidewalks
Irrigation
Plantings
Green Space
Building Support
FF&E
Furniture Systems
Offices
Workstations
Large Conference Room
CONSTRUCTION & SOFT COST TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Architect/Engineering Fees Including Entitlements
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
425.37$ 5,827,602.84$
Small Conference Rooms
Appliances
Refrigerator
Dishwasher
Microwave
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
82 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 83
B2
Demolish Existing Building & New Construction:
Town Hall & Police
Demolish the existing Town Hall and construct a new two-story above grade building in its place to accommodate
Town Hall departments and the Avon Police Department and their future space needs.
84 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B2 | Site Plan
New Town Hall &
Police Building
Nottingham Park
SHORT ELLIOTT HENDRICKSON, INC. | 85
B2 | New Construction First Floor
86 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
B2 | New Construction Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 87
B2 | Cost Budget Analysis
Site Description
The existing building demolition requires
removal of trees, vegetation and irrigation along
with demolition all exterior concrete plaza,
stairs and pavement areas. Re-grading and
landscaping along with new drainage systems
and irrigation are required to accommodate
the overall site reconfiguration and building
construction area.
Architectural
The new building will meet all current energy and
life safety codes. The anticipated building shell
and structural systems will follow appropriate
conventional wood frame and concrete
foundation systems. The exterior design
assumes wood, metal and glass systems and
finishes that are long-lasting, durable and low
maintenance to suit the context of downtown
Avon. Assumed MEP and fire protection
systems will be conventional and operationally
cost eective.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space.
A snowmelt system shall be provided for
the exterior walkways. Zone control within
the building shall be limited to 3 oces per
controller with corner oces and spaces
used intermittently throughout the day on
independent controllers. All air systems shall
be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 24,511 square footv
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
88 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 89
A Units Cost Per Unit Sub-Total
Existing Building
550 LF 21.72$ 11,943.80$
550,800 CF 0.49$ 268,790.40$
Asbestos Remediation Commercial Building Survey 1 EA 5,000.00$ 5,000.00$
Staff Relocation
Move out 15,300 SF 2.00$ 30,600.00$
Move in 15,300 SF 2.00$ 30,600.00$
15,300 SF 22.68$ 346,934.20$
B Units Cost Per Unit Sub-Total
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 373.00$ 1,492,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 234.00$ 936,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
24,510 SF 256.68$ 6,291,340.00$
C Units Cost Per Unit Sub-Total
38,000 SF 4.99$ 189,612.40$
1,520 SF 3.73$ 5,674.46$
3,040 SF 3.97$ 12,053.60$
10,640 SF 0.59$ 6,230.78$
15,200 SF 1.77$ 26,888.80$
24,510 SF 9.81$ 240,460.05$
6,878,734.25$
D 5%343,936.71$
7,222,670.96$
E Cost Per Unit Sub-Total
15% 1,031,810.14$
3% 206,362.03$
10%687,873.42$
10%687,873.42$
24,510 SF 106.65$ 2,613,919.01$
24,510 SF 387.30$ 9,492,653.26$
F Units Cost Per Unit Sub-Total
1 EA $100,000.00 100,000.00$
16 EA 2,250.00$ 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,510 SF 2.50$ 61,275.00$
24,510 SF 11.32$ 277,575.00$
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
Demolition
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
Sub-Total
Soft Costs
Site Improvements
New Construction
Second Floor
First Floor
Community Development
Large Conference Room
Small Conference Rooms
Appliances
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
FF&E
Offices
Building Support
Finance
Building Support
Engineering
Parking Surface
Landscaping
Sidewalks
Plantings
Green Space
Irrigation
OPTION B2
24,510 SF 10,114,164.97$
Police
Police
Foundation Demolition
Building Demolition
Refrigerator
Dishwasher
Microwave
412.65$
Furniture Systems
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Workstations
FURNITURE, FIXTURES & EQUIPMENT TOTAL
CONSTRUCTION & SOFT COST TOTAL
Cabling/Low Voltage Wiring/IT
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
90 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 91
C1 Skier Building Three-Story Tenant Fit Out: Town Hall Only
The Town of Avon in this option will purchase the Skier Building and remodel/fit out the shelled space on three
floors to accommodate Town Hall departments and their future space needs.
92 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | New Site
Remodel Existing
Skier Building
SHORT ELLIOTT HENDRICKSON, INC. | 93
C1 | New Site First Floor
94 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | New Site Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 95
C1 | New Site Third Floor
96 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C1 | Cost Budget Analysis
Site Description
The existing site requires minimal change
to accommodate this remodel for Town Hall
departments. The existing parking can be
refurbished with added landscaping.
Architectural
The Avon Police Department in this option is
not included at this site.
Mechanical & Electrical
The fit out will meet all current energy and
life safety codes. We assumed all MEP and
fire protection systems are roughed in and
the fit out will accommodate the new tenant
arrangements on all three floors. Refer to Option
A1 for Architecture and MEP/FP systems.
SHORT ELLIOTT HENDRICKSON, INC. | 97
C1 | Cost Budget Analysis
A Units Cost Per Unit Sub-Total
4,217 SF 150.00$ 632,550.00$
2,150 SF 130.00$ 279,500.00$
1,000 SF 130.00$ 130,000.00$
4,216 SF 130.00$ 548,080.00$
2,150 SF 130.00$ 279,500.00$
1,000 SF 130.00$ 130,000.00$
Staff Relocation
Move out / move in 15,300 SF 2.00$ 30,600.00$
14,733 SF 135.72$ 1,999,630.00$
B Units Cost Per Unit Sub-Total
21,000 SF 0.37$ 7,686.00$
1,800 SF 3.97$ 7,137.00$
14,733 SF 1.01$ 14,823.00$
2,014,453.00$
C 5%100,722.65$
2,115,175.65$
D Cost Per Unit Sub-Total
15%302,167.95$
3%60,433.59$
10% 201,445.30$
10% 201,445.30$
14,733 SF 51.96$ 765,492.14$
14,733 SF 188.69$ 2,779,945.14$
E Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
12 EA 2,250.00$ 27,000.00$
16 EA 1,900.00$ 30,400.00$
1 EA 3,800.00$ 3,800.00$
2 EA 2,500.00$ 5,000.00$
Break-Out Furniture 1 EA 1,500.00$ 1,500.00$
Televisions/Display 7 EA 500.00$ 3,500.00$
1 EA 1,500.00$ 1,500.00$
1 EA 400.00$ 400.00$
3 EA 200.00$ 600.00$
14,722 SF 2.50$ 36,805.00$
14,733 SF 14.29$ 210,505.00$
New Construction
Site Improvements
Soft Costs
Landscaping (Misc. Replacement)
First Floor
Community Development
Building Support
Second Floor
Finance
Building Support
Engineering
Administration (incl. Court & Council Chambers)
Subtotal Estimated Construction Cost
General Contractor General Conditions
OPTION C1
14,733 SF
Refrigerator
Dishwasher
Microwave
Furniture Systems
Offices
Workstations
Large Conference Room
Small Conference Rooms
Appliances
CONSTRUCTION & SOFT COST TOTAL
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Parking Surface (Sealing & Re-striping)
Sub-Total
FF&E
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
3,091,172.79$ 209.81$
Construction Contingency
Sub-Total
Sub-Total
FINAL PROJECT TOTAL
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Total Estimated Construction Cost
98 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 99
C2 New Site Two-Story Construction: Town Hall & Police
Demolish the existing fire house and construct a new two-story above grade building on the Fire Department
site to accommodate Town Hall departments and the Avon Police Department and their future space needs.
100 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C2 | New Site
New Town Hall &
Police Building
SHORT ELLIOTT HENDRICKSON, INC. | 101
C2 | New Site First Floor
102 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
C2 | New Site Second Floor
SHORT ELLIOTT HENDRICKSON, INC. | 103
C2 | Cost Budget Analysis
Site Description
The existing firehouse building demolition
requires removal of trees, vegetation and
irrigation along with demolition all exterior
concrete plaza, stairs and pavement areas
and the remaining concrete infrastructure and
underground piping systems presumed to be
still in place from the former water treatment
facility. Re-grading and landscaping along
with new drainage systems and irrigation are
required to accommodate the overall site
reconfiguration and building construction area.
Architectural
The new building will meet all current energy and
life safety codes. The anticipated building shell
and structural systems will follow appropriate
conventional wood frame and concrete
foundation systems. The exterior design
assumes wood, metal and glass systems and
finishes that are long-lasting, durable and low
maintenance to suit the context of downtown
Avon. Assumed MEP and fire protection
systems will be conventional and operationally
cost eective.
Mechanical
Provide an estimated 70 tons of cooling and
730 MBH of heating to condition the space. The
snowmelt system shall be added to the overall
capacity of the boiler system in conjunction
with a heat exchanger and zone controls. Zone
control within the building shall be limited to
3 oces per controller with corner oces and
spaces used intermittently throughout the day
on independent controllers. All air systems
shall be controlled through variable frequency
drives in order to meet the actual demand. All
hydronic systems shall have multiple pumps
and be controlled through variable frequency
drives in order to meet the actual demand.
Multiple pieces of equipment shall be provided
for a level of redundancy.
Electrical
Electrical Distribution – It is estimated that
a 1200 amp, 208 volt, 3-phase service will be
required to serve a new 24,511 square foot
facility. The main service disconnect will be
required on the building’s exterior located
near the existing service equipment and utility
transformer. The Main Distribution Panel
(MDP) will be located at the basement level in a
main electrical room. The estimated size of this
room is 5’x8’. The main electrical room will also
contain branch circuit panels for the general
area. Several other branch circuit panels shall
be located in other locations within the building
to reduce costs of branch circuit wiring lengths
and provide accessibility to the various building
occupant organizations. Dedicated branch
circuit panels shall be provided for:
• Communications systems (IT) for each
department/entity
• Second level
104 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
• Finance and Administration
All equipment shall be bonded to a code
compliant service grounding system. All panel
boards and overcurrent protection devices
shall be rated for the calculated available short
circuit.
Lighting – An energy ecient lighting system
with a focus on construction costs, operational
and maintenance costs. The system will consist
of LED and fluorescent lighting fixtures. The
lighting design shall provide light levels as
recommended by the Illumination Engineering
Standards (IES) recommendation and light
power density which complies with the latest
International Energy Conservation Code (IECC).
Lighting design will be developed around the
architectural and interior design aspects and
details. Egress illumination level for exit stairs
shall be 10 foot candle average maintained
and all other egress illumination levels shall
be 1 footcandle average maintained. All exit
and egress lighting shall have integral battery
backup. Lighting control system shall consist of
switching and occupancy sensors, with dimming
where appropriate. The lighting control system
shall be designed to be compliant with the
current IECC.
Fire Alarm – A new addressable fire alarm
system shall be provided to meet the minimum
requirements of NFPA 72 (Fire Alarm Code),
NFPA 101 (Life Safety Code), and Local
Jurisdiction Amendments and requirements.
SHORT ELLIOTT HENDRICKSON, INC. | 105
A Units Cost Per Unit Sub-Total
Existing Building
500 LF 21.72$ 10,858.00$
144,000 CF 0.49$ 70,272.00$
72,000 CF 0.30$ 21,600.00$
Staff Relocation
Move out / move in 15,300 SF 2.00$ 30,600.00$
10,000 SF 13.33$ 133,330.00$
B Units Cost Per Unit Sub-Total
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 373.00$ 1,492,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
5,405 SF 234.00$ 1,264,770.00$
4,000 SF 234.00$ 936,000.00$
2,050 SF 234.00$ 479,700.00$
800 SF 234.00$ 187,200.00$
24,510 SF 256.68$ 6,291,340.00$
C Units Cost Per Unit Sub-Total
38,000 SF 4.99$ 189,612.40$
1,520 SF 3.73$ 5,669.60$
3,040 SF 3.97$ 12,053.60$
10,640 SF 0.59$ 6,230.78$
15,200 SF 1.77$ 26,888.80$
24,510 SF 9.81$ 240,455.18$
6,665,125.18$
5%333,256.26$
6,998,381.44$
D Cost Per Unit Sub-Total
15% 999,768.78$
3%199,953.76$
10%666,512.52$
10%666,512.52$
24,510 SF 103.34$ 2,532,747.57$
24,510 SF 375.76$ 9,209,926.35$
E Units Cost Per Unit Sub-Total
1 EA 100,000.00$ 100,000.00$
16 EA $2,250.00 36,000.00$
30 EA 1,900.00$ 57,000.00$
1 EA 3,800.00$ 3,800.00$
3 EA 2,500.00$ 7,500.00$
Break-Out Furniture 2 EA 1,500.00$ 3,000.00$
Televisions/Display 8 EA 500.00$ 4,000.00$
2 EA 1,500.00$ 3,000.00$
2 EA 400.00$ 800.00$
6 EA 200.00$ 1,200.00$
24,510 SF 2.50$ 61,275.00$
24,510 SF 11.32$ 277,575.00$
Notes: Cost estimates are based on a) SEH historical construction data b) RS Means Square Foot & Facilities Construction 2015 cost data c)
recent local contractor input. Costs assume 2016 construction bidding with 5% escalation.
Subtotal Estimated Construction Cost
General Contractor General Conditions
Total Estimated Construction Cost
OPTION C2
FINAL PROJECT TOTAL
Sub-Total
Sub-Total
Sub-Total
FURNITURE, FIXTURES & EQUIPMENT TOTAL
Soft Costs
Site Improvements
Workstations
Large Conference Room
General Contractor Fee
Permitting & Inspection
Architect/Engineering Fees Including Entitlements
Construction Contingency
Plantings
24,510 SF
Small Conference Rooms
Appliances
Refrigerator
Dishwasher
Microwave
FF&E
Furniture Systems
Offices
Demolition
Foundation Demolition
Building Demolition
New Construction
Irrigation
Second Floor
Misc. Demolition
Building Support
First Floor
Police
Community Development
Green Space
Sub-Total
Administration (incl. Court & Council Chambers)
Court & Council Chambers
Cabling/Low Voltage Wiring/IT
CONSTRUCTION & SOFT COST TOTAL
400.68$ 9,820,757.61$
Police
Finance
Building Support
Engineering
Parking Surface
Landscaping
Sidewalks
AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC.
AP
P
E
N
D
I
X
108 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 109
Space Needs Analysis by Department
110 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 111
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Staff Staff TOTAL
Code
Administration
1.1 Staff 5 1,027 8 1,039
1.2 Support - 1,728 -1,650
Departmental Total 5 2,755 3,582 8 2,689 3,496
Community Development
2.1 Operations 8 1,076 10 782
2.2 Support - 793 -620
Departmental Total 8 1,869 2,430 10 1,402 1,823
Finance
3.1 Staff 10 1,154 12 1,233
3.2 Support - 818 -1,420
Departmental Total 10 1,972 2,564 12 2,653 3,449
Engineering
4.1 Staff 2 332 2 288
4.2 Support ---100
Departmental Total 2 332 432 2 388 504
Police
5.1 Transportation - 442 -500
5.2 Prisoner Intake / Holding - 388 -510
5.5 Support 2 1,692 3 3,100
5.6 Officer Areas 18 1,161 25 2,820
Departmental Total 20 3,683 4,788 28 6,930 9,009
Building Support
6.1 Ancillary Functions - 198 -1,050
6.2 Building Operations ---600
Departmental Total 0 198 257 0 1,650 2,145
45 60
10,809 14,052 15,712 20,426
120%24,511
SUMMARY
Building gross square footage multiplier (BGSF) includes: exterior envelope and structure, inter-departmental circulation, egress stairs,
elevators, electrical rooms,
Space code designations: WS (workstation) CWS (counter workstation) PO (private office) ER (enclosed room) OA (open area) SA (secure
outdoor)
Current Programmed
2015 2025 (2035 @ Police)
Department
Total Staff
Total Net Square Footage
Building Grossing Square Feet BGSF
Total NSFSubTotal
NSF
TOTAL
NSF
SubTotal
NSF
WĂŐĞ ϭ
112 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 1.0
Function/Area:
Sub-Area Code: 1.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
1.1 Operations Adjacency: Community Development, Finance, Engineering
1.1 1.00 Staff
1.01 Town Manager PO 225 1 1 228 1 1 225 Main Floor, easily found
1.02 PO 120 1 1 109 1 1 120 Immediately adjacent to Town Mgr
1.03 WS 45 1 1 160 1 1 45
1.04 Dpty Town Clerk WS 200 1 1 297 1 1 200 1 person, many functions / shared space
1.05 Cashier ER 80 - --1 80 Behind reception, lockable
1.06 Court-Town Clerk / Judge PO 225 1 1 158 2 1 225
1.07 Prosecutor/Town Atty PO 144 - 1 75 2
1 144
1.08 Mayor/City Council PO 144 - -0 1 144 table with file cabinets/ Alternate space
1.09 Clerk (additional)WS 45 - -0 1 45 New Hire
Subtotal 1,027 Subtotal 1,039
1.1 2.00 Support
2.01 ER 1,200 - 1 1,532 -1 1,200 Flexible training space
2.02 ER 300 - --1 300 Off court area, seats 30 people
2.03 Print/Copy/Mail Room ER 150 - 2 196 -1 150 Adjacent to reception/Town Clerk, shredder, large copier,
office supply storage
Subtotal 1,728 Subtotal 1,650
1.1 5 8
2,755 2,689
30%827 807
3,582 3,496
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Adminstration
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Executive Assistant to Town
Mgr./Asst Twn Mgr
Chamber/Court Waiting,
Community Meeting Rm
Council Chambers /
Training
Community Relations
Officer
WĂŐĞ Ϯ
SHORT ELLIOTT HENDRICKSON, INC. | 113
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 2.0
Function/Area:
Sub-Area Code: 2.1
Sub-Area(s): Operations
Staff Units Staff Units Comments
2.1 Operations Adjacent to Engineering, Admin, Public Works
2.1 1.00 Staff
1.01 PO 144 1 1 155 1 1 144
1.02 Building Official WS 80 1 1 187 1 1 80
1.03 Planner II WS 60 1 1 180 1 1 60
1.04 PO 144 1 1 194 1 1 144 WS 45 w/in office for seasonal worker
1.05 Building Inspector WS 60 - -1 1 60 Future Position
1.06 Long Range Planner WS 60 1 1 180 1 1 60 WS - stand up option
1.07 Special Events - Seasonal WS 45 1 1 180 1 0 0 Co-located in Dir. Of Festivals/Sp. Events
1.08 Flex Staff Workstation WS 45 2 -2 2 90
1.09 WS 144 - -1 1 144
1.10 Building Permit Technician --0 Contract
Subtotal 1,076 Subtotal 782
2.1 2.00 Support
2.01 ER 150 - 1 262 -1 150 wide format plotter / scanner combined unit - 6 ft wide,
plus layout space by scanner, shared with Engineering,
provide near layout table
2.02 Break out Meeting Room ER 120 - --1 120
2.03 Conference Room ER 250 - 1 531 -1 250 Shared between departments - Table 60" x 120"
2.04 Training ER 0- --0 0 Shared between departments
2.05 Flat File Storage ER 50 - 1 -1 50
2.06 Seasonal special events storaER 50 - --1 50
Subtotal 793 Subtotal 620
2.1 8 10
1,869 1,402
30%561 421
2,430 1,823
Component
Number Staff/Component Description
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Community Development
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Dir. of Festivals/Special
Events
Economic Initiatives
Director
Permit/Reception Room
and Print / Copier
Community Development
Manager/ Director
WĂŐĞ ϯ
114 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 3.0
Function/Area:
Sub-Area Code: 3.1
Sub-Area(s):
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.1 Operations Secure office perimeter with card access
Adjacent to all departments - Administration, purchasing,
5.1 1.00 Staff
1.01 Assistant Town Manager PO 225 1 1 176 1 1 225 Table with seating
1.02 Finance Mgr PO 144 1 1 122 1 1 144 Filing space is important, many working documents
1.03 IT Administrator WS 80 1 -1 1 80
1.04 Payroll Specialist WS 80 1 1 122 1 1 80 Printing checks - shared, 10 SF within office for storage
1.05 Budget Analyst WS 80 1 1 150 1 1 80
1.06 WS 80 1 -1 1 80 Desktop Printer w/in secure area, many telephone
conversations, meet w/public - location near reception
1.07 WS 60 1 -1 1 60 Printing checks - shared
1.08 HR Generalist PO 144 1 1 179 1 1 144
1.09 HR Assistant PO 120 1 1 136 1 1 120 Public meetings, filling out applications, etc.
1.10 Help Desk Technician WS 80 1 1 160 1 1 80 Adjacent to Adminstration
1.11 IT Technician WS 80 - 1 109 1 1 80 Future New hire
1.12 Admin Assistant WS 60 - -1 1 60 Future New hire
Subtotal 1,154 Subtotal 1,233
5.1 2.00 Support
2.01 Standing Fire Safe OA 20 - --1 20 Standing fire safe 4'x4'
2.02 High Density storage OA 50 - 1 54 -1 50 Use current SF - 12'x4'
2.03 ER 120 - 1 129 -1 120 shredder, paper storage/supplies
2.04 Server Room ER 120 - 1 107 -1 120 General: wireless networking, 1-2 ethernet drops, power, no
raised floor, not necessarily in Finance
2.05 Break out Meeting Room ER 120 - --1 120
2.06 Switch Room ER 80 - --2 160 whichever floors data is not on, closet area
2.07 Storage - IT ER 100 - 1 52 -1 100
2.08 Conference Room ER 250 - --1 250 Connect with Finance and share with departments
2.09 ER 480 - 1 476 -1 480 Shared between departments - training for 15, smart TV
(depends on size of room), mobile or multiple fixed
monitors
Subtotal 818 Subtotal 1,420
SubTotal
NSF
SubTotal
NSF
Finance
Current Programmed
2015 2025
Conference/Training
Space
Code
Unit
NSF
Accounting Asst - Tax/
Revenue
Accounting Asst - Purch
Central
Printer/Copier/Scanner
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Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 3.0
Function/Area:
Sub-Area Code: 3.1
Sub-Area(s):
Component Staff Units Staff Units Comments
Number Staff/Component Description
SubTotal
NSF
SubTotal
NSF
Finance
Current Programmed
2015 2025
Space
Code
Unit
NSF
5.1 10 12
1,972 2,653
30%592 796
2,564 3,449
TOTAL STAFF
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
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116 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 4.0
Function/Area:
Sub-Area Code: 4.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
4.1 Operations Adjacent to Community Development
4.1 1.00 Staff
1.01 Town Engineer PO 144 1 1 198 1 1 144
1.02 Engineer II PO 144 1 1 134 1 1 144
Subtotal 332 Subtotal 288
4.1 2.00 Support
2.01 Conference Room ER 250 - --0 0 Shared between departments
2.02 Storage ER 50 - --1 50
2.03 Filing ER 50 - --1 50 2 stacks flat files
2.04 Printer ER 50 - --0 0 Large format - shared with Comm. Development
2.05 Break ER 0- --0 0
Subtotal 0 Subtotal 100
4.1 2 2
332 388
30%100 116
432 504
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Engineering
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
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Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 5.0
Function/Area:
Sub-Area Code: 5.1
Sub-Area(s): Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.1 Operations
5.1 1.00 Transportation
1.01 Vehicle Sallyport ER 500 - 1 365 -1 500 Tahoe w/4'-0" perimeter 26'x18'
1.02 Pistol Lockers OA 25 - --0 0 wall mounted pistol lockers
Subtotal 442 Subtotal 500
5.1 2.00 Prisoner Intake / Holding
2.01 ER 150 - 1 214 -1 150 Bench for 4 people, 10'-0" long, countertop, intoxylizer,
fingerprint
2.02 Adult Holding Cell ER 120 - 1 87 -2 240 1 Male, 1 Female, 10 prisoners each
2.03 Juvenile Holding Cell ER 120 - 1 87 -1 120 Separate from Adult holding - sight / sound isolated
Subtotal 388 Subtotal 510
5.1 0 0
830 1,010
30%249 303
1,079 1,313
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Police
Current Programmed
2015 2035
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Prisoner Intake / Intoxylizer
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118 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 5.0
Function/Area:
Sub-Area Code: 5.2
Sub-Area(s): Security
Component Staff Units Staff Units Comments
Number Staff/Component Description
5.2 Police Security
5.2 1.00 Officer Areas
1.01 Chief of Police PO 225 1 1 133 1 1 225
1.02 Deputy Chief of Police PO 175 1 1 189 1 1 175 with table
1.03 Patrol Sergeant PO 120 2 3 105 3 3 360 1:5 supervisor ratio, 2 additional sergeants
1.04 Detective Sergeant PO 120 1 1 170 1 1 120
1.05 Detective PO 200 1 1 199 2 1 200 Shared Office
1.06 Police Officers WS 60 12 3 250 17 9 540 Based on population 2.6 officers/1000 people, 2/WS 4
1.07 ER 600 - 2 115 -2 1,200 Men (24), Women (6), flexible for future
Subtotal 1,161 Subtotal 2,820
5.2 2.00 Support
2.01 Drawer Storage OA 60 --1 60
2.02 Reception / Payment ER 350 2 1 412 3 1 350 Bullet proof standup counter area (with ADA 30"), (2)
WS45 away from window, shallow pass through standing;
Mail slots
2.03 Fingerprinting area ER 50 --1 50 Room off reception area
2.04 Interview Room ER 50 - 2 130 -1 50 Off lobby
2.05 Evidence Room ER 500 - 1 370 -1 500 Evidence, Refrigerator, Lost and Stolen Bicycles
2.06 Workout space ER 500 --1 500
2.07 Break Room ER 200 - 1 65 -
1 200 4-5 people, refrigerator, microwave, cabinet
2.08 Storage Room ER 270 - 1 42 -
1 270 Lockers, Officer Bicycle, Misc. Bulk Storage, Adjacent to
Sally Port
2.09 Squad Room ER 750 - 1 539 -
1 750 30 people, Can be shared in Court Room if stays together -
20 people@ 500 SF
2.10 ER 250 - 1 47 -1 250 Radios, body worn cameras, electronic citation system,
restraints
2.11 Armory ER 120 - 1 87 -1 120
Subtotal 1,692 Subtotal 3,100
5.2 20 28
2,853 5,920
30%856 1,776
3,709 7,696
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Police
Current Programmed
2015 2035
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Deputies' Locker
Rm/Toilets
Patrol Ready Room /
Electronics and Restraint
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Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 6.0
Function/Area:
Sub-Area Code: 6.1
Sub-Area(s): Ancillary Functions
Component Staff Units Staff Units Comments
Number Staff/Component Description
6.1 Ancillary Functions Super green, insulated, passive solar, materials matter,
LEED-like
"How we use the building needs to be thoughtful"
6.1 1.00 Main Lobby
1.01 Lobby OA 200 - --1 200 Visitor/Welcome Area, art gallery, public information desk
1.02 Restrooms ER 160 - --2 320
Subtotal 0 Subtotal 520
6.1 2.00 Meeting Rooms
2.01 Staff Breakroom ER 300 - 1 198 -1 300 microwave, coffee maker, refrig., water cooler, dishwasher,
micro. oven, table w/(6) chairs, (2) side chairs
2.02 Bike Storage ER 150 - --1 150
2.03 Unisex Shower ER 80 - --1 80
Subtotal 198 Subtotal 530
6.1 0 0
198 1,050
30%59 315
257 1,365
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Building Support
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
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120 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 6.0
Function/Area:
Sub-Area Code: 6.2
Sub-Area(s): Building Operations
Component Staff Units Staff Units Comments
Number Staff/Component Description
6.2 Building Operations
6.2 1.00 Support Spaces
1.01 Loading / Receiving ER 100 - --1 100
1.02 Refuse/Recycle Staging ER 100 - --1 100
1.03 ER 400 - --1 400 distributed on floors per building layout
1.04 Mechanical Central Plant SA 2,000 - --0 0 chiller / pumps - cooling tower in open
1.05 Main Electrical Service ER 200 - --0 0
1.06 Covered Vehcile Drop-off SA 500 - --0 0 not part of building area / part of exterior construction
Subtotal 0 Subtotal 600
6.2 0 0
0 600
30%0 180
0 780
SubTotal
NSF
SubTotal
NSF
TOTAL STAFF
Building Support
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
Mechanical Air Handler
Rooms
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Avon Town Hall and Police Space Needs Analysis | 10 July 2015
Program Code: 7.0
Function/Area:
Sub-Area Code: 7.1
Sub-Area(s): Parking
Component Staff Staff Units Comments
Number Staff/Component Description
7.1 Parking
7.1 1.00 Parking
1.01 Town Hall Staff Parking OA 350 - -0 0
1.02 Police Parking OA 350 - -28 9,800 Police operations (18) and Public (10) spaces
Subtotal 9,800
7.1 00
9,800
0%0
9,800
SubTotal
NSF
TOTAL STAFF
Parking
Current Programmed
2015 2025
Subtotal - Net Square Feet
Partition & Circulation Factor
TOTAL NET SQUARE FEET
Space
Code
Unit
NSF
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122 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
SHORT ELLIOTT HENDRICKSON, INC. | 123
Oce Standards
124 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
8'-0"7'-0"
10
'
-
0
"
8'
-
6
"
6'-0"
7'
-
6
"
WORK STATION 45 - WS 45
Area: 45 NSF
Dimensions: 7'-6" x 6'-0"
Description: Small
Comments: 30" Work surface depth
24" Return depth
WORK STATION 60 - WS 60
Area: 60 NSF
Dimensions: 8'-6" x 7'-0"
Description: Medium
Comments: 30" Work surface depth
24" Return depth
WORK STATION 80 - WS 80
Area: 80 NSF
Dimensions: 8'-0" x 10'-0"
Description: Large
Comments: 30" Work surface depth
24" Return depth
Work Stations
Work Station 45 - WS 45
Area: 45 NSF
Dimensions: 7’-6” x 6’-0”
Description: Small
Comments: 30” Work surface depth
24” Return depth
Work Station 60 - WS 60
Area: 60 NSF
Dimensions: 8’-6” x 7’-0”
Description: Medium
Comments: 30” Work surface depth
24” Return depth
Work Station 80 - WS 80
Area: 80 NSF
Dimensions: 8’-0” x 10’-0”
Description: Large
Comments: 30” Work surface depth
24” Return depth
SHORT ELLIOTT HENDRICKSON, INC. | 125
10'-0"
12
'
-
0
"
12'-0"
12
'
-
0
"
15'-0"
15
'
-
0
"
PRIVATE OFFICE 225 - PO 225
Area: 225 NSF
Dimensions: 15'-0" x 15'-0"
Description: Executive
Comments: Acoustical Separation/TBD
30" Work surface depth
16" x 48" Shelves
PRIVATE OFFICE 144 - PO 144
Area: 144 NSF
Dimensions: 12'-0" x 12'-0"
Description: Manager
Comments: Acoustical Separation/TBD
30" Work surface depth
PRIVATE OFFICE 120 - PO 120
Area: 120 NSF
Dimensions: 10'-0" x 12'-0"
Description: Standard
Comments: Acoustical Separation/TBD
30" Work surface depth
Private Oces
Private Oce 120 - PO 120
Area: 120 NSF
Dimensions: 10’-0” x 12’-0”
Description: Standard
Comments: Acoustical Separation / TBD
30” Work surface depth
Private Oce 144 - PO 144
Area: 144 NSF
Dimensions: 12’-0” x 12’-0”
Description: Manager
Comments: Acoustical Separation / TBD
30” Work surface depth
Private Oce 225 - PO 225
Area: 225 NSF
Dimensions: 15’-0” x 15’-0”
Description: Executive
Comments: Acoustical Separation / TBD
30” Work surface depth
16” x 48” Shelves
126 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
10'-0"
15
'
-
0
"
10'-0"
12
'
-
0
"
13'-0"
19
'
-
0
"
MEETING ROOM 250 - MR 250
Area: 250 NSF
Dimensions: 13'-0" x 19'-0"
Description: Large conference / 10 people
Comments: Acoustical separation,
48" x 120" table
MEETING ROOM 150 - MR 150
Area: 150 NSF
Dimensions: 10'-0" x 15'-0"
Description: Small conference / 6 people
Comments: Acoustical separation,
36" x 72" table
MEETING ROOM 120 - MR 120
Area: 120 NSF
Dimensions: 10'-0" x 12'-0"
Description: Meeting room / 4 people
Comments: Acoustical separation,
36" x 60" table
Meeting Rooms
Meeting Room 120 - MR 120
Area: 120 NSF
Dimensions: 10’-0” x 12’-0”
Description: Meeting room / 4 people
Comments: Acoustical separation,
36” x 60” table
Meeting Room 150 - MR 150
Area: 150 NSF
Dimensions: 10’-0” x 15’-0”
Description: Small conference / 6 people
Comments: Acoustical separation,
36” x 72” table
Meeting Room 250 - MR 250
Area: 250 NSF
Dimensions: 13’-0” x 19’-0”
Description: Large conference / 10 people
Comments: Acoustical separation,
48” x 120” table
SHORT ELLIOTT HENDRICKSON, INC. | 127
19
'
-
6
"
13'-0"
11'-0"
14
'
-
0
"
21'-0"
24
'
-
0
"
ENCLOSED ROOM 500 - ER 500
Area: 500 NSF
Dimensions: 21'-0" x 23'-10"
Description: Training Room
Comments: Acoustical separation,
seating for 18 - 20,
24" x 48" tables
ENCLOSED ROOM 150 - ER 150
Area: 150 NSF
Dimensions: 10'-10" x 14'-0"
Description: Small break Room
Comments: Sink, counter area,
table seating, refrigerator
42" Round table
ENCLOSED ROOM 250 - ER 250
Area: 250 NSF
Dimensions: 13'-0" x 19'-6"
Description: Large break Room
Comments: Sink, counter area,
table seating, refrigerator
42" Round tables
Enclosed Rooms
Enclosed Room 150 - ER 150
Area: 150 NSF
Dimensions: 11’-0” x 14’-0”
Description: Small break room
Comments: Sink, counter area, table
seating, refrigerator, 42” round table
Enclosed Room 250 - ER 250
Area: 250 NSF
Dimensions: 13’-0” x 19’-6”
Description: Large break room
Comments: Sink, counter area, table
seating, refrigerator, 42” round tables
Enclosed Room 500 - ER 500
Area: 500 NSF
Dimensions: 21’-0” x 23’-0”
Description: Training room
Comments: Acoustical separation, seating
for 18-20, 24” x 48”tables
128 | AVON TOWN HALL | Facility Assessment and Space Needs Analysis
Fund Balance Policy
Prepared by Scott Wright, Assistant Town Manager
August 20, 2015
On November 28, 2006, the Town passed Resolution No. 06-52, which created a Fund Balance Reserve Policy
which states as follows:
“The Town of Avon recognizes the need to maintain a prudent level of fund balance to protect
against reducing service levels or rising taxes and fees because of temporary shortfalls or
unpredicted one-time expenditures.
The level of combined fund balances in the General Fund, Transit Fund, and Fleet Maintenance
Fund that the Town will maintain as unreserved and undesignated an amount targeted to be equal
to 35% (approximately four months equivalent) of the Town's General Fund, Transit Fund and Fleet
Maintenance Fund operating expenditures. Unusual items that would distort this calculation
(e.g. one-time revenues and expenditures) shall be excluded.
Any fund balance in excess of the amount calculated above may be utilized for any other municipal
fiscal purpose, without limitation.
This policy is adopted by the Town of Avon in order to recognize the financial importance of a
stable and sufficient level of fund balance. The Town reserves the right to appropriate funds from
fund balance for emergencies and other requirements the Town believes to be in the best interest
of the Town.”
A calculation as of December 31, 2014 shows that the Town is in compliance with this policy with a fund
balance of its three operating funds representing 38.14% of the combined operating expenditures.
In February, 2009 the Governmental Accounting Standards Board issued GASB Statement No. 54, Fund
Balance Reporting and Governmental Fund Type Definitions, which enhance the usefulness of fund balance
information by providing clearer fund balance classifications that can be more consistently applied and
clarified governmental fund type definitions. The statement established fund balance classifications that
comprise a hierarchy based upon constraints that the local government is bound to observe. The Town
implemented this statement in 2011.
The GASB 54 statement makes it possible for the local government to commit or assign fund balance amounts
for specific purposes within its General Fund. Examples that the Town has used over the past couple of years
include Special Events and the 2015 World Alpine Ski Championships. These amount reduce the otherwise
unreserved amount of fund balance in the General Fund. In addition, fund balances that reside in other funds
are, by their very nature, restricted in use for the purpose for which that fund was established, i.e. Fleet
Maintenance, Transportation. Because of this change, for budgetary purposes over the past two years, staff has
been using a 25% minimum fund balance in the General Fund with the remainder being referred to as a
stabilization balance. This balance, when the term does not match its stated purpose, is considered unreserved
and undesignated and, therefore, can be allocated by the Town Council for any legal purpose.
For the two reasons stated above, it is now appropriate for the Town to revise its Fund Balance Reserve
Policy to only calculate an appropriate reserve percentage based upon total expenditures for only the
General Fund. In addition, Virginia and I believe that amounts over and above those calculated as a
minimum reserve, unless otherwise identified for another specific purpose, should automatically be
assigned to be used for capital improvements.
As an example I have attached a preliminary General Fund summary for the final revised 2015 budget
which indicates the changes referred to above.
We look forward to discussing this Policy at the Retreat for concurrence or further direction.
APPENDIX 7
Fund Summary
Final
Amended Revised Difference
Actual Budget Budget Increase
2014 2015 2015 (Decrease)
REVENUES
Taxes 10,842,607$10,820,041$11,331,330$511,289$
Licenses and Permits 210,636 153,500 253,500 100,000
Intergovernmental 937,927 967,456 967,456 -
Charges for Services 1,268,023 1,276,195 1,367,670 91,475
Fines and Forfeitures 131,513 106,612 106,612 -
Investment Earnings 26,432 15,000 15,000 -
Other Revenue 347,731 309,119 309,119 -
Total Operating Revenues 13,764,869 13,647,923 14,350,687 702,764
Other Sources
Capital Lease Proceeds ----
Sales of Capital Assets ----
Transfer-In From Capital Projects Fund 207,121 1,538,335 1,538,335 -
Total Other Sources 207,121 1,538,335 1,538,335 -
TOTAL REVENUES 13,971,990$15,186,258$15,889,022$702,764$
EXPENDITURES
General Government 2,884,616$2,878,171$2,916,504$38,333$
Community Development 456,063 1,455,162 1,458,906 3,744
Public Safety 2,726,711 3,001,223 2,997,749 (3,474)
Public Works 1,499,235 3,126,529 3,549,591 423,062
Parks and Recreation 3,564,315 2,232,903 1,710,883 (522,020)
Total Operating Expenditures 11,130,940 12,693,988 12,633,633 (60,355)
Contingency -100,000 100,000 -
Other Uses
Transfers-Out to Town Center West Fund 45,000 150,000 150,000 -
Transfers-Out to Capital Projects Fund 2,025,000 345,000 345,000 -
Transfers-Out to Transit 860,000 1,102,000 1,102,000 -
Transfers-Out to Fleet Maintenance 300,000 300,000 300,000 -
Total Other Uses 3,230,000 1,897,000 1,897,000 -
TOTAL EXPENDITURES 14,360,940 14,690,988 14,630,633 (60,355)
NET SOURCE (USE) OF FUNDS (388,950)495,270 1,258,389 763,119
FUND BALANCES, Beginning of Year 4,853,248 4,464,298 4,464,298 -
FUND BALANCES, End of Year 4,464,298$4,959,568$5,722,687$763,119$
FUND BALANCES:
Nonspendable -$-$-$-$
Restricted For:
3% TABOR Emergency Reserve 476,619 598,376 598,376 -
Assigned For:
Special Events -121,878 54,878 (67,000)
Capital Improvements --1,200,000 1,200,000
Unassigned:
25% Minimum Reserve Balance 3,590,235 3,672,747 3,657,658 (15,089)
Undesignated, Unreserved 397,444 566,567 211,775 (354,792)
TOTAL FUND BALANCES 4,464,298$4,959,568$5,722,687$763,119$
G eneral Fund # 1 0
S uppl emental A mendment No. 1
General information regarding debt service and bonds
Prepared by Scott Wright, Assistant Town Manager
August 20, 2015
The following is a table of the Town’s outstanding debt as of December 31, 2015.
The Town’s legal debt limit (constitutional debt, i.e. GO and Revenue Bonds) is $41,683,695.
There is no limit on Certificates of Participation or capital leases.
The Town’s outstanding general obligation bonds will mature in 2016. Currently there is a 3.251
mill levy on this debt which will also expire in 2016.
Date Interest Maturity Amount Amount
Purpose Issued Rate/Yield Date Issued Outstanding Principal Interest
General Obligation Bonds:
Series 2004:
General Obligation Bonds 12/14/04 3.00% - 4.00%12/1/16 3,460,000 515,000 515,000 20,600
Detached 'B' Interest Certificates 12/14/04 2.38% - 3.25%12/1/09 215,000 - - -
Less: Original Issue Discount 12/14/04 N/A 12/1/09 (18,827) - - -
Net General Obligation Bonds 3,656,173 515,000 515,000 20,600
Revenue Bonds:
Series 2013, Avon URA Tax Increment
Revenue Bonds 11/27/13 3.52% 12/1/28 6,825,000 6,200,000 410,000 218,240
Total Revenue Bonds 6,825,000 6,200,000 410,000 218,240
Certificates of Participation:
Series 2014B, Certificates of Participation 1/14/15 3.03% 12/1/29 3,800,000 3,585,000 210,000 108,626
Series 2010, Certificates of Participation 11/1/10 2.00% - 3.25%12/1/18 6,680,000 5,435,000 270,000 233,888
Total Certificates of Participation 10,480,000 9,020,000 480,000 342,514
Capital Lease Obligations
Master Lease-Purchase, US Bancorp 8/26/11 3.162% 8/26/18 563,811 256,860 82,948 7,472
Master Lease-Purchase, US Bancorp 3/15/12 2.19% 3/15/19 217,004 112,636 31,310 2,296
Master Lease-Purchase, Commerce Bank 8/27/13 1.77% 8/27/18 175,326 107,044 35,054 1,740
Master Lease-Purchase, US Bancorp 7/25/14 2.10% 7/15/21 170,246 147,422 23,305 2,973
Total Capital Lease Obligations 1,126,387 623,962 172,617 14,481
Total Long-term Debt 22,087,560$ 16,358,962$ 1,577,617$ 595,835$
Payments Due
Schedule of Indebtedness In 2016
1 | Page
APPENDIX 8
Joint Public Safety Facility and Town Hall
Currently there are two large capital improvement projects that are prime candidates for long-
term financing, the joint public safety facility being planned with the Eagle River Fire District,
and the Avon Municipal Building. Both of these facilities, if and when constructed, will have an
estimated useful life of well over 30 years.
For demonstration Purposes: Using some very ballpark construction estimates for total
construction cost and land cost of $12 million, the annual debt service would range from
$625,000 to $655,000, at current interest rates. The Town Council will be considering two
options for funding these facilities:
General Obligation Bonds:
•The mill levy equivalent for debt service of approximately $655,000 is 3.4 mills
assuming a 10% increase in the Town’s assessed values this year.
•An election to issue general obligation bonds can only be held in November of each year.
•Should Council pursue the joint Public Safety Facility with GO Bonds, construction
would begin in the spring of 2017.
Certificates of Participation:
•Bonds were retired in 2015 which utilized first sales tax and then real estate transfer tax
over the 20-year term of debt for earlier facility needs. Annual debt service was
$400,000.
•Since the completion of the debt payment, the adopted Capital Improvements Five Year
Plan has assigned the same debt service payment of $400,000 as a placeholder beginning
in 2017 in anticipation of new debt for facility improvements. The bonding capacity of
this figure equates to a construction fund of $7 million to $7.5 million based upon current
interest rates. With the ballpark estimate of $12 million for the facilities, an additional
commitment of $250,000 per year in sales tax and/or real estate transfer taxes would be
needed, for total debt service on $655,000.
•Certificates of Participation are not considered constitutional debt and therefore can be
issued at any time without an election, subject to referendum. An election to approve the
issuance of COPs could be held at any time, including May 5, 2016, the date the ERFPD
plans to see GO debt for the Public Safety Facility.
2 | Page
APPENDIX 8
Hi Doug and Lisa,
The reason an Enduro is not being proposed for Vail or Beaver Creek is due to the time
of year of the event is held. Go Pro Games take place the first weekend in June as a
kickoff to summer in the hopes of extending the tourist season by another week or two
wih a festival that attracts many out of town visitors.
The ski mountains (Vail and Beaver Creek) are north facing thus the snow melts much
later than south facing slopes on the north side of 1 -70. In most years the ski slopes will
have far too much snow on them to conduct an Enduro style race until late June. The
cross country mountain bike course on Vail Mountain is much lower in elevation than
would be an Enduro. Despite that there have been years when the course had to be
shoveled as well as modified to accommodate a race due to the snow pack.
Hope this explains why organizers are looking for trails on the north side of the highway.
Regards,
Jamie Malin
On Tuesday, August 25, 2015 1:59 PM, Lisa and Doug Currey <douglisaiCaD-yahoo.com> wrote:
We are residents of Wildridge, specifically on Beaver Creek Point. If we may, I would
like to point out that the idea of a Enduro Mountain Bike Race is not the question on the
table at this time. I think all Avon residents would be supportive of an event like
that. Many of the Wildridge residents we have spoken to have questioned why it cannot
be situated in an area already designated for this type of activity and that will have little
or no impact on the surrounding area and residential neighbors. ie. Beaver Creek ??
Sincerely,
Doug and Lisa Currey
Monday, August 24, 2015
Avon Town Council
The Vail Valley Mountain Bike Association does not wish to take a stance on whether or not an Enduro
Race should be permitted on the West Avon Preserve. While we believe it would be great publicity for
the Town of Avon and its developing trail network it is not for VVMBA to offer an opinion on whether or
not events should be allowed on this land. As advocates for sustainable trail building we are willing to
offer our ideas on how trails should be utilized in the event of a race of any sort.
As stated above we are not saying we support or oppose an Enduro Race that utilizes the West Avon
Preserve. We just want to offer our recommendations in the event that a race is approved. The
following comments are given with an assumption that a race will take place.
First we believe that the there is only one trail in the West Avon Preserve that is ideally suited for the
descending portion of an Enduro style race and that is Lee's Way. This trail is built to handle fast paced
descents by skilled riders and it will offer an exciting segment for this type of racing. By nature of its
construction techniques Wild West Way could handle the same kind of traffic, it just does not offer the
ideal experience for participants due to its short length of descent. The climbing segments will have a
minimal impact on the trails with the amount of traffic this event will bring being similar to a busy fall
weekend as we have seen by the hundreds of people using the West Avon Preserve last fall and this
spring. Due to the minimal impact on the trail a climbing stage will have, we do not have a problem with
riders using Saddle Ridge or Wyse for a 'transition' climbing stage.
In an ideal world there would be at least one more trail similar to Lee's Way for a timed downhill
segment. The Avon Recreational Trails Advisory Group has been exploring options for additional
descending trails that would be located outside the West Avon Preserve and we agree that building
more advanced trails in close proximity to the WAP would make for a better overall user experience as
well as making a more noteworthy Enduro event
In the end we do believe an Enduro Event could be held successfully in 2016 if either a new descending
trail is constructed or as a short -term solution only Lee's Way and Wild West Ridge are used for timed
descending segments of the race. This one year solution would allow time for the construction of
additional trails that are appropriate for future events at the standard the Vail Valley has come to
expect.
This dialogue brings to light some issues we are seeing on the West Avon Preserve that are the result of
heavy use of a popular new recreation amenity. The response to this trail network has been
overwhelmingly positive due to the location and design of the trails. A need for mid - valley residents to
be able to ride out their back door has finally been met and with the number of residents in close
proximity to these trails they are getting an incredible amount of traffic. Trails like Lee's Way and Wild
West Way that allow riders to descend at a decent rate of speed are already showing signs of wear and
will need ongoing maintenance to keep them in top shape. The amount of use illustrates there is a
demand for this type of facility and expanding the network would relieve pressure on the existing trail
network by spreading out users over more trail mileage causing fewer descents of Lee's Way per day.
Our preliminary thoughts would be to install a trail similar to Lee's Way on Town of Avon Open Space
that is located on the west side of Metcalf Road. The terrain is similar to Lee's and could provide another
fun descending trail that is close to but not in the West Avon Preserve). Continued development of trails
on the north side of 1 -70 will also help to connect neighborhoods as well as offer greater dispersion of
trail users.
Thank you for allowing the Vail Valley Mountain Bike Association to help the Town of Avon with
continued development of a top notch trail system.
Regards,
Vail Valley Mountain Bike Association Board
Jamie Malin
Kathleen Sedillo
Andy Gunion
Mark Luzar
Michelle Wolffe
Bill Hoblitzell
Debbie Hoppe
From: Peter Warren <pgwarren @comcast.net>
Sent: Sunday, August 23, 2015 7:10 PM
To: Jennie Fancher; Buz Reynolds; Jake Wolf; Matt Gennett; Scott Prince; Sarah Smith
Hymes; Megan Burch
Cc: Debbie Hoppe
Subject: Proposal for Mountain Bike Event at West Avon Preserve
Mayor Francher and Members of the Town Council:
The purpose of this email is to provide input for your consideration in advance of the upcoming meeting to consider a
proposal from GoPro Corporation and the Vail Valley Foundation to hold a mountain bike event next June.
First — we fully support the conclusion and points made my Paula and Prentice O'Leary in their memo to the Council and
thus are opposed to this event being held on the bike trails of the West Avon Preserve.
The Preserve was originally and remains a resource used by a number of residents and visitors for casual hiking and dog
walking, as well as the new trails for mountain biking for the Valley community at large. It was and is a PRESERVE, in
name and in intended purpose and is not a resource intended nor positioned to the Town by the previous Council as one
designated for commercial or event purposes. This is especially true during the time of the year when vegetation is just
emerging and the deer throughout Wildridge are close to giving birth.
In the event the input from many residents of the Town opposed to this proposal does not convince you to oppose the
proposal from GoPro and the Vail Valley Foundation, please consider answers to the questions below as we believe that
any honest assessment of the pros verses cons to holding this event in the Preserve should help you to agree with our
position.
Over how many days would this event be held, including anticipated formal and informal practice by the
competitors?
How many competitors are expected?
How many support staff will be on the race area?
What would be the maximum anticipated number of spectators for each day of the event?
Where are they all parties expected to park?
What are the maximum number of cars expected for each category of the above and where will they park?
What would be the 'hours -of- operation' be for each day of the event (and pre- event)?
Will there be any proposed alterations to the existing trails?
Who is responsible for trail maintenance (and expenses) before, during, and following the event?
Are there any other expenses the Town will need to incur related to this event such as security, signage, waste
disposal, etc. and amounts of same?
Where would spectators be requested to watch and what impact will that have on the Preserve?
What is the RO1 ($$$) to the Town for granting such a permit and how will it be quantified?
When discussing other issues brought before the Council (e.g. short term rentals in Wildridge), more than one Council
member and current resident of Wildridge has noted the maximum traffic capabilities of the Wildridge roads as a reason
to express concern about such an increase in traffic. Given the streets and adjacent, designated walking lanes are
utilized for casual walking, cycling, baby carriage strolling, and dog walking on a daily basis, would not those same
concerns be evident during such an event?
The bottom line is that the Wildridge neighborhood nor the Preserve are appropriate areas to hold such an event,
compared to other commercial recreation areas such as Vail Mountain or Beaver Creek Mountain that are fully
established and staffed for such activities.
Thank you for your consideration.
Regards,
Pam and Peter Warren
970) 445 -0120 (cell)
970) 845 -0796 (Home /FAX)
Debbie Hoppe
From: Dan Sunday <dansunday @alpinevending.com>
Sent: Monday, August 24, 2015 4:08 PM
To: Avon Council Web
Cc: Virginia Egger
Subject: mtnENDURO Bike Race
To: Avon Town Council
From Dan Sunday, Property Owner at: 2090 Beaver Creek Pt., Avon
As the owner of the property at the end of Beaver Creek Pt. in Wildridge, I am surprised that my first knowledge of the VVF
proposed mtnEnduro Bike Race next June was a phone call from another Wildridge resident asking me what I think of it. Judging by
the extensive amount of materials set forth for tomorrow's Town Council Meeting, there has been a rather large amount of
information gathering occurring about this event.
Interesting that no one has bothered to ask the residents of Beaver Creek Pt., which have the potential for the largest impact from
the race, what their opinions and /or concerns are about this.
Be that as it may, I do have an opinion......
I think the idea of the race, the excitement it would create for TOA residents and guests alike, the potential marketing positives, and
being able to see at least some of it, it from my home and neighborhood are all very positive things!
I am, however, very concerned that proper precautions and planning take place so that the potential for traffic, safety (including
Fire /Medical, Police), ease of access for private property owners and their guests, and property damage (both public and private)
issues are minimalized, and that any consequential remediation necessary for any subsequent damage occur swiftly and thoroughly,
and without direct cost to the Town or the its taxpayers.
I have read as many of the hundreds of pages of reports that are in this week's Council packets as I could stand. I do see general
statements about proposed plans for minimalizing such potential neighborhood impacts, but nothing specific.
I urge you to go forward, and make sure that the needs and concerns of the residents of Avon, and specifically those of Beaver Creek
Pt., and other affected Wildridge neighborhoods are accounted for and well thought out before approving this event. If you can
satisfy that requirement, I am all for it!
Additionally, the VVF's Funding Support request, Attachment #3, page 24 of tomorrow's packet, describes events happening on 7/7-
7/10. 1 believe that they meant for those dates to be June instead of July?
Thank you for your consideration!
Dan Sunday
Debbie Hoppe
From: Michelle Wolffe <michellemri @live.com>
Sent: Tuesday, August 25, 2015 8:38 AM
To: Rich Carroll; Matt Pielsticker; Debbie Hoppe
Subject: My response to Paula's letter
Date: August 25, 2015
To: Avon Town Council
From: Michelle Wolffe
Dear Town Council,
I write to you today as a Wildridge resident that is not opposed to the mtnENDURO event in 2016.
It was brought to my attention that a recent letter sent to you from Paula O'Leary has caused a bit of a stir and
I would like to respond to it.
At the July 28th Town Council Meeting, I stood before you an said that I think that what is happening in the
West Avon Preserve is one of the best things to happen in Avon. We are seeing overwhelming attendance on
the trails and restaurants and hotels are full of cars with bike racks and hikers, so I assume there must be a
positive economic impact as well. Bringing a race like this to Avon will undoubtedly bring us even more
opportunity to become a Summer tourist destination.
Although Paula's letter provides a few unquestionable facts, I believe her opinions in general would not be
supported by most home - owners in Wildridge. The flora and fauna that she says are in jeopardy, have actually
been saved by the careful placement of these trails. If I recall correctly, the West Avon Preserve was
originally considered for residential development. If that had happened, the flora and fauna she mentioned
would have disappeared altogether. These carefully placed trails keep people on the designated path and reduce
the destruction caused by social wandering. Yes, the mtnENDURO race will drift off that path for a few days,
but it is clear to me that by restricting the trail use to racers only, keeping spectators down at Nottingham and
regulating press coverage, the TOA is doing all the right things to assure that any "drifting" damage is minimal.
In regards to Paula's "Breach of Promise ", whatever has been said in the past is simply that. People are
allowed to grow and have a change of opinion. People see the amazing impact these trails have had on the city
and want to see that impact continue to succeed and grow! These same people see what a great opportunity a
race of this magnitude can bring and understand how it secures success for the future of our trail
development. I believe most Wildridge residents love their new backyard and would love to see it continue to
grow responsibly!
Finally, I know Will Olson, the local biker that recently passed away while racing an ENDURO race in
Crested Butte, would have LOVED a race like this closer to home. There are risks and liabilities associated
with most sports in the world, so Paula's bringing up Will's death was inappropriate and not a reason to keep an
event like this from coming here.
Thank you Avon for all that you are doing to promote outdoor recreation in our backyard!
Sincerely,
Michelle Wolffe
From: Jim Daus [mailtoJdaus(@evlt.org]
Sent: Tuesday, August 25, 2015 11:49 AM
To: Virginia Egger
Cc: Matt Stern; Matt Pielsticker
Subject: Re: WAP Town Council Approval
Thank you for providing the proposal packet for the 2016 GoPro Mountain Games
Enduro Race on the West Avon Preserve. EVLT supports the proposal as, in its current
form, it does not appear to be inconsistent with the language of the conservation
easement and it is an event the town seems interested in approving.
To be clear, EVLT is not particularly fond of high -speed downhill mountain bike racing
on conserved lands. Our support of this event is not an easy position for EVLT to
take. It does not meet the usual definition of passive recreation. However, the CE was
written in such a way the EVLT is not able to deny the request and therefore will support
it so long as the use is pursued according to our prior approval and the further
conditions noted herein. The plan for the event is evolving and clarifications and
modifications will be necessary. At all times, the event must remain consistent with the
purpose of the conservation easement (noted below).
EVLT takes the proposal seriously as well as its collaborative relationship with the town
and its members and has a responsibility to uphold the conservation values of the
conservation easement. While EVLT would like not to further complicate the application,
it is not possible for, or responsible of, EVLT to take a passive role in this proposal.
EVLT and the town both need to clearly demonstrate that we are being deliberate and
collaborative in the approval and further evolution of the proposed use.
Ultimately, the approval of this event is EVLT's and the Town's together. That means
that VVF is calling on both parties to collaborate. VVF must update both parties on
progress periodically and in lock -step as the event evolves. As of this moment, EVLT
approves of the event as proposed with the understanding that:
1) Both EVLT and the Town must have the ability to going forward to ask for
clarifications and further reasonable mitigation measures as the plans evolve, up to and
including denial of plan elements that are not consistent with the purpose of the
conservation easement.
2) EVLT and the Town must be notified of any substantive changes /clarifications
promptly and given adequate time to review them.
3) EVLT must have a seat at the planning table which at a minimum would include 3
update meetings at 6 months, 2 months, and 1 month prior to the event as well as at
least one debriefing meeting to determine what post -race planning needs to be
completed and to discuss went well and what did not for future planning purposes.
4) EVLT's time and expenses must be covered. EVLT already has 6 hours into
meetings, discussions, review of proposals, emails, and comments, as well as our
responses to them, EVLT requires a deposit of $2,000 upon the town's initial approval
of the event and prompt payment of monthly expenses including staff time and
reasonable consultant fees (such as legal consultation) relating to this request. EVLT's
hourly rate is $100.
5) EVLT requires exhibition space, free of charge at the GoPro Games where it can
highlight the protection of the West Avon Preserve (EVLT invites the town to share this
space for this purpose).
It may be helpful to clarify a few things from EVLT's perspective. The management plan
is not a governing document. It is a good -faith plan for the future management of the
property, setting forth goals which may or may not be achieved and plans that may or
may not be followed. A management plan may be modified at any time by agreement of
the parties. To the extent the requested use is not consistent with the management
plan, EVLT views this as a request for a departure from the plan and looks to the
conservation easement for guidance.
Whether or not the town believes this to be a commercial activity, Paragraph 7.e of the
CE allows for commercial uses if EVLT approves it. Because the town agreed
conceptually to limit the number of future events and the size of this event specifically,
EVLT felt comfortable approving it earlier this year.
Paragraph 6.e of the CE allows for passive recreation which, in this instance,
specifically includes "biking." By many measures, biking is not "passive ", and an Enduro
race is obviously less passive than the type of biking frequently conducted on the
property, however, this is not grounds for disallowing the use as it still falls within the
definition of "biking ".
Paragraph 6.h of the CE allows events approved by EVLT and goes so far as to
contemplate damage to conservation values, which this race likely will have by virtue of
temporary disruption to public recreation (closure of the course), potential disturbance of
wildlife, and potential disturbance to vegetation. The proposal, upon initial reading,
appears to take significant measures to minimize damage. Ultimately, the damage, if
any, will be the responsibility of the town to resolve and the town accepts this
responsibility should it decide to approve the event.
For your reference, the purpose of this Easement is to "preserve and protect the
Conservation Values in perpetuity in accordance with I.R.C. § 170(h), Treas. Regs. §
1.170A -14, and C.R.S. §38- 30.5 -101, et seq. ( "Purpose "). The Parties intend to permit
acts on and uses of the Property that are consistent with the Purpose, and that are not
expressly prohibited by this Easement and to restrict or prohibit acts on and uses of the
Property that are not consistent with the Purpose. In this Easement, "consistent with the
Purpose" shall mean acts on and uses of the Property that have a positive impact,
neutral impact, or no impact on the Conservation Values."
Sincerely,
Jim
Jim Daus
Executive Director
Eagle Valley Land Trust
970 - 748 -7654
Jdaus _evlt.org
Mailing Address (USPS ONLY): Post Office Box 3016, Edwards, CO 81632
Physical Address: 34237 US Hwy 6, Suite 205, Edwards, CO 81632
On Mon, Aug 24, 2015 at 9:30 PM, Virginia Egger <vegger(a)avon.org> wrote:
Thanks Matt for the update. The discussion is expected to begin at 5:45 and we
welcome your participation on the CE /Management Plan — I will let Jennie Fancher
know. If you have additional conditions, however, it would be appreciated to know what
those might be before the meeting, if possible.
See you tomorrow!
Virginia C. Egger, Town Manager
970.748.4452 (D) 1970.331.1439 (C) 1970.748.4000 (0)
www. avo n. o
i
From: Matt Stern [ mailto:mstern evlt.orgl
Sent: Monday, August 24, 2015 2:53 PM
To: Virginia Egger; Matt Pielsticker
Cc: Jim Daus
Subject: WAP Town Council Approval
Hi Virginia and Matt,
I'm writing to let you know EVLT is currently reviewing the application for the mtnEnduro
race scheduled for 2016. Before we give our full approval of the event, we want to
spend adequate time studying the application in case EVLT has any further
recommendations. I should have any additional recommendations to you before the
Town Council meeting tomorrow night.
Regarding tomorrow night's meeting, EVLT is comfortable answering questions
regarding the CE /Management Plan, and if attendees become confused or angry with
EVLT, we would like to be able to present to the Town Council.
Best,
Matt
Matt Stern
Land Stewardship Specialist
Eagle Valley Land Trust
Office: (970) 748 -7654
Cell: (415) 999 -1622
Email: mstern(aD-evlt.org
www.evlt.org
Debbie Hoppe
From: durkeeinvail @comcast.net
Sent: Thursday, August 20, 2015 1:48 PM
To: Laurie Baker
Cc: Paula Lutomirski; jfancher @avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah
Smith Hymes; Scott Prince; Buz Reynolds; Virginia Egger; Danita Dempsey; Matt
Pielsticker; Charlie Sherwood; Dave Dantas; Fritz Bratschie; Jeff Koch; Jeff Thompson; Kat;
Matt Anderson; Michael Beach; Michelle Wolffe; Peter Suneson; Rich Carroll; Ernest
Saeger (esaeger @vvf.org); Mike Imhof, mgarnsey @vvf.org; Jim Horan
Delta Retired @comcast.net); Casey Wyse; Cody Wyse; Jamie Malin; Prentice O'Leary;
Scherpf, Mary; Lee Rimel; skitips; Jim Daus Odaus @evlt.org); mstern @evlt.org;
interiordesignmas @gmail.com; Lisa; Jim Horan
Subject: Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Subject: Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Thank you Paula for the very appropriate and well presented letter. As full time resident home
owners on Fox Lane, 35+ yr Eagle County residents and voters, we support this letter 100 %. No
commercially sponsored events should ever be considered for the AWP, temporary monetary gains
notwithstanding. It completely flies in the face of the ORIGINAL intent of PRESERVING this
property, in perpetuity, as a NATURAL asset for all Eagle County residents.
Mike and Denise Durkee
On Aug 20, 2015, at 9:24 AM, "Lutomirski, Paula" <plutomir conet.ucla.edu> wrote:
Please see attached PDF
Paula O'Leary
310 - 600 -7358 (cell)
970 - 949 -0984
PMB 19105
PO Box 19000
Avon, CO 81620
2015 -8 -18 letter to Town Council.pdf>
From: durkeeinvail(atcomcast.net [durkeeinvail @comcast.net]
Sent: Tuesday, August 25, 2015 10:55 AM
To: douglisaj(ftahoo.com
Cc: idaus(evlt.org; Scherpf, Mary; Paula Lutomirski; jfancher(stavon.org; Paul Nowak; Hugh A. Joyce;
Peter Warren; david; Tab Bonidy; Angelo Loria; Tom Ruemmler; John Minervini; Matt Pielsticker; Prentice
O'Leary; jwolf bavon.org; mburcW)avon.org; mgennetUlavon.org; shymes(a)avon.org;
sprince(abavon.org; breynolds(a)avon.org; vegger(a)avon.org; ddempsey@avon.org; charlie-
ski @peoplepc.com; FBratschiegavailresorts.com; ikoch(a)vail.net; JWThompson(a)vailresorts.com;
katsedillo(agmail.com; manderson33(abgmail.com; m beach 527Ca)yahoo.com; michellemriO)live.com;
psuneson(abgmail.com; richcarro114(cbcomcast.net; esaeger(a vvf.org; mimhof(cbvvf.org; mgarnsey(a)vvf.org;
Delta Retired(a)comcast.net; wyseguy26(ftotmail.com; jamiemalin(a)yahoo.com; IeerimelOximail.com;
skitips; mstern @evlt.org; interiordesignmas(abgmail.com> >
Subject: Re: Proposed GoPro Enduro Mountain Bike Racing in the West Avon Preserve
To the Avon Town Council and EVLT:
We would like to express our 100% support of the letters written by Paula Lutomerski,
Lee Rimel, Doug and Lisa Curry, and any other further opinion's expressed by Eagle
County Residence, that view the proposed GoPro Mnt Enduro bike race, or any
commercially sponsored events, as the wrong things to allow within the WAP. Given
the assurances made last year by Avon Council, Mayor, VVMBA, private volunteers, the
stated mission" of the EVLT, and the original intent of the TOA to in fact "preserve" the
Preserve, there would seem to be no other choice before the council than to deny the
GoPro proposal.
Sincerely,
Mike & Denise Durkee
Wildridge
Debbie Hoppe
From: Laurie Baker <Ibakes @mac.com>
Sent: Thursday, August 20, 2015 11:58 AM
To: Lutomirski, Paula
Cc: jfancher @avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah Smith Hymes; Scott
Prince; Buz Reynolds; Virginia Egger; Danita Dempsey; Matt Pielsticker; Charlie
Sherwood; Dave Dantas; Fritz Bratschie; Jeff Koch; Jeff Thompson; Kat; Matt Anderson;
Michael Beach; Michelle Wolffe; Peter Suneson; Rich Carroll; Ernest Saeger
esaeger @vvf.org); Mike Imhof; mgarnsey @vvf.org; Jim Horan
Delta Retired @comcast.net); Casey Wyse; Cody Wyse; Jamie Malin; O'Leary, Prentice;
scherpf911 @aol.com; durkeeinvail @comcast.net; Lee Rimel; skitips @comcast.net; Jim
Daus Odaus @evlt.org); mstern @evlt.org; interiordesignmas @gmail.com; douglisaj; Jim
Horan
Subject: Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
Thank you Paula for the letter. As a resident on Beaver Creek Point and an Eagle county voter I support this
letter 100 %.
Laurie Baker.
Sent from my iPhone
On Aug 20, 2015, at 9:24 AM, "Lutomirski, Paula" <plutomir e conet.ucla.edu> wrote:
Please see attached PDF
Paula O'Leary
310 - 600 -7358 (cell)
970 - 949 -0984
PMB 19105
PO Box 19000
Avon, CO 81620
2015 -8 -18 letter to Town Council.pdf>
Debbie Hoppe
From: Jack Gardner <Jack- Gardner @comcast.net>
Sent: Friday, August 21, 2015 6:56 PM
To: 'Jim Horan'; Avon Council Web
Cc: Virginia Egger
Subject: RE: Proposed GoPro Bike Race at the West Avon Preserve
I have lived at 5723 Wildridge Road for 15 years and am a frequent user of the West Avon Preserve. I second
the O'Leary's very thoughtful letter and request that the Town Council deny the request.
Jack Gardner
PO Box 3026
Vail, CO 81658
H: 970 - 949 -0949
M: 970 - 376 -1342
From: Jim Horan [ mailto :VailmtneerCabcomcast.net]
Sent: Friday, August 21, 2015 12:04 PM
To: avoncouncilweb()avon.org
Cc: Virginia Egger
Subject: Proposed GoPro Bike Race at the West Avon Preserve
Dear Avon Council members and my email group:
At the request of Paula O'Leary I am sending a copy of her letter to the Council and to a contact list (via BCC) I
have that is composed of Wildridge residents interested in the happenings at the West Avon Preserve.
To those contact list recipients, if you have any comments you would like to make to the council members, just
Reply All" to this email and it will be sent to them.
The next council meeting is scheduled for August 25th and if my info is correct, the first item on the docket will
be this proposed GoPro bike race.
All:
Please vote NO on the GoPro race. This is obviously a commercial high impact scheme that is
masquerading behind a 501 C3 designation. Again, I ask council to say no to the GoPro races.
The delicate nature of this 400 acre open space will be negatively impacted by the numbers of people
and the high impact nature of a professional race like this with 10,000 dollars in prizes.
I point out the key argument of town Attourney that since the race is put on by a non profit organization
it is not commercial. I also point out that the NFL was a non profit until only recently, my point is this
race is a professional high impact event which is in violation of the guidelines for our preserve.
This race should be but on Vail Mountain where high impact things happen all the time, there is ample
parking, staff, police etc.....
Let the GoPro guys tear up Vail Mountain or Blue Sky mountain NOT the delicate beautiful Avon open
space.
Hugh Joyce
Wildridge Resident.
Hugh Joyce
James River Air Conditioning, Co.
www.Oamesriverair.com
www.solarideahouse.com
www.galleryflux.com
www,hugh*oyice.com
804 - 305 -9595 - Cell
804 - 358 -9333 - Office
When it's Comfort that matters!"
SIIYGLETREE
Berry Creek Metropolitan District
Singletree Metropolitan District
1010 Berry Creek Road
PO Box1058
Edwards, CO 81632
August 20, 2015
Jennie Fancher, Mayor, jfancher @avon.org
Virginia Egger, Manager, vegger @avon.org
Town of Avon
PO Box 975
Avon, CO 81620
Berry Creek Metropolitan District
PO Box 1058 • Edwards, CO 81632
970) 926 -2611 • (970) 926 -2614 FAX
www.s ngletreetDday.com
Please reroute the proposed 2016 GoPro Games Enduro Mountain Bike Race so that it does not
come through our Community. You can access the Wild West Ridge portion of the race by going
out the back of Wildridge and down to the June Creek Trail where Wild West begins. We are
advising you now so that Avon has adequate time to obtain Forest Service approval.
Our residents do not want the significant impact of up to 250 racers on Friday and Saturday,
along with the tremendous traffic caused by the race set up crew, the support crew, volunteers,
police, emergency vehicles and spectators.
The Forest Service alternative is an established road that connects directly into Wildridge from
where you are conducting the race.
Thank you for honoring our request.
George Gregory, Preside
Berry Creek Metropolitan District
Melissa Macdonald Nelson, President
Singletree Property Owners Association
Cc: Mike Imhoff, Vail Valley Foundation, mimhof@vvf.org
Rich Carroll, Avon Trails Advisory Committee, richearro114 @comcast.net
Debbie Hoppe
From: Jack Gardner <Jack- Gardner @comcast.net>
Sent: Friday, August 21, 2015 6:56 PM
To: 'Jim Horan'; Avon Council Web
Cc: Virginia Egger
Subject: RE: Proposed GoPro Bike Race at the West Avon Preserve
I have lived at 5723 Wildridge Road for 15 years and am a frequent user of the West Avon Preserve. I second
the O'Leary's very thoughtful letter and request that the Town Council deny the request.
Jack Gardner
PO Box 3026
Vail, CO 81658
H: 970 - 949 -0949
M: 970 - 376 -1342
From: Jim Horan [ mailto :VailmtneerCalcomcast.net]
Sent: Friday, August 21, 2015 12:04 PM
To: avoncouncilweb(a)avon.org
Cc: Virginia Egger
Subject: Proposed GoPro Bike Race at the West Avon Preserve
Dear Avon Council members and my email group:
At the request of Paula O'Leary I am sending a copy of her letter to the Council and to a contact list (via BCC) I
have that is composed of Wildridge residents interested in the happenings at the West Avon Preserve.
To those contact list recipients, if you have any comments you would like to make to the council members, just
Reply All" to this email and it will be sent to them.
The next council meeting is scheduled for August 25th and if my info is correct, the first item on the docket will
be this proposed GoPro bike race.
1
Lee Rimel
PO Box 309
Edwards, CO 81632
970 - 390 -4256
leerimel @gmail.com
August 24, 2015
Avon Town Council:
Corporate sponsored events including the proposed GoPro Enduro Mountain Bike
Race have no place in the West Avon Preserve. Any race is incongruous with WAP's
purpose, mission and the reasons for which the Preserve and the trails were
created.
The West Avon Preserve is "Our Back Yard ". It belongs to the citizens who reside
close enough to hike, run, bike, snowshoe or cross country ski to the trails. WAP and
its trails were created for resource protection, the appreciation of nature and the
respect of the experience of the users of the WAP ...... our neighbors.
Vail Mountain, Beaver Creek, Arrowhead were created for events where
professionals ($10,000 prize money) and amateurs compete. Corporate sponsored,
commercial events do not belong in the WAP where volunteers constructed 50% of the
trails.
Please respect the voice of Avon's citizens and the concerns of neighboring
communities. Deny the Vail Valley Foundation's request to conduct a GoPro Enduro
Mountain Bike race in the West Avon Preserve.
Thank you.
Lee Rimel
Debbie Hoppe
From: Lisa and Doug Currey <douglisaj @yahoo.com>
Sent: Monday, August 24, 2015 9:36 PM
To: Debbie Hoppe
Cc: Paula
Subject: West Avon Preserve Community Responsibility and Enduro GoPro Bike Race Proposal
To the Avon Town Council,
We are writing to voice our concerns over the proposed Enduro Bike Race for June 2016, in the West Avon Preserve. We
are in complete agreement with Paula Lutomerski's letter dated Thursday, August 20, 2015. One of the discussion
points made in the meetings prior to construction of mountain biking trails throughout the Preserve was SPECIFICALLY
that there would be NO events or races of any kind held here. Representatives of the town council, the mayor, VVMBA
and community members were involved in this discussion. We were ASSURED that there would never be any type of
race or event held here. The mayor said that we could all agree that this Preserve was not the place for something like
that.
With all of the eco- sensitive issues we are entrusted with contained in this Preserve, why aren't we stewarding this with
more care?
Sincerely,
Doug and Lisa Currey
2019 Beaver Creek Point
Avon, CO
From: David Scherpf [mailto:scherpf911(1aol.com]
Sent: Tuesday, August 25, 2015 11:40 AM
To: Jennie Fancher
Cc: Prentice & Paula O'Leary; jfancher(&avpn.org; Jake Wolf; Megan Burch; Matt Gennett; Sarah Smith
Hymes; Scott Prince; Buz Reynolds; Virginia Egger; Danita Dempsey; Matt Pielsticker; Charlie Sherwood;
Dave Dantas; Fritz Bratschie; Jeff Koch; Jeff Thompson; Kat; Matt Anderson; Michael Beach; Michelle
Wolffe; Peter Suneson; Rich Carroll; Ernest Saeger (esaeger()wf.org); Mike Imhof; mQarnsey(a vvf.org;
Casey Wyse; Cody Wyse; Jamie Malin; Prentice & Paula O'Leary; Laurie Baker;
durkeeinvail(abcomcast.net; Lee Rimel; skitips(abcomcast.net; Jim Daus (idaus(oevlt.org);
mstern0bevit.org; interiordesignmas(abgmail.com; Lisa & Doug Curry
Subject: Re: August 25 Council Meeting: Proposal for GoPro mtnEnduro
We have lived in Wildridge for 10 years. Wildridge is a wonderful community in close proximity
to the West Avon Preserve. We are very disappointed with the Town of Avon for even
considering conducting commercial events in the West Avon Preserve. We are in 100%
agreement with Paula and Prentice O'Leary's in opposing this GoPro Enduro Mountain Bike
Race as well as any other commercial events in the future. Please vote no GoPro Enduro
Mountain Bike Racing in the West Avon Preserve.
Mary Ann and David Scherpf
Sent from my iPad
On Aug 20, 2015, at 11:12 AM, Jim Horan <DeltaRetiredkcomcast.net> wrote:
As a Wildridge resident and registered Eagle County voter, I support Paula O'Leary's position
100 %.
Sincerely,
Jim
Jim Horan
P.O. Box 7480
2165B Saddle Ridge Loop
Avon, CO 81620
970 - 845 -7922 (H)
970 - 376 -1378 (C)
Original Message---- -
From: David Scherpf [mailto:scherpf911 @aol.com]
Sent: Tuesday, August 25, 2015 9:54 AM
To: idaus @evlt.org
Cc: Paula Lutomirski; Jennie Fancher; Lisa and Doug Currey; Paul Nowak; Hugh A. Joyce; Peter Warren;
david @strandiord.com >; Tab Bonidy; Angelo Loria; Tom Ruemmler; durkeeinvail @comcast.net; John
Minervini; Matt Pielsticker; Prentice O'Leary; Jake Wolf, Megan Burch; Matt Gennett; Sarah Smith
Hymes; Scott Prince; Buz Reynolds; Virginia Egger; Danita Dempsey; charlie- ski @peoplepc.com;
FBratschie @vailresorts.com; jkoch @vail.net; JWThompson @vailresorts.com; katsedillo @gmail.com;
manderson33 @gmail.com; mbeach527 @vahoo.com; michellemri @live.com; psuneson @smail.com;
richcarro114 @comcast.net; esaeger @vvf.ors; mimhof @vvf.org; mgarnsev @vvf.org;
Delta Retired @comcast.ne 26 @hotmail.com; iamiemalin @vahoo.com; leerimel @gmail.com;
skitips @comcast.net; mstern @evlt.org; interiordesignmas @gmail.com> >
Subject: GoPro Enduro Mountain Bike Racing in the West Avon Preserve
Jim,
The June 2016 GoPro Enduro Mountain Bike Race will be presented to the Avon Town Council for
approval tomorrow evening. As Paula and Prentice O'Leary's email points out the Wildridge Community
was promised there would be no bike racing in the preserve by former Avon Mayor Carroll who now
heads the trail committee. I totally agree with the O'Leary's position. The GoPro Enduro Mountain Bike
Race is neither passive or non - commercial. It is an aggressive, commercial event which is prohibited in
the West Avon Preserve. There are numerous other reasons to disallow this event. One of the most
important is the precedence that will be established if this event is approved. Approval would open up
the WAP to a range of future events as well as additional Metcalf Drainage machine built mountain bike
trails. The potential of commercial events in addition to mountain bike racing would be possible.
This event proposal in the WAP seems to be in conflict with the Eagle Valley Land Trust Group's Mission.
The group's mission is to preserve forever our scenic vistas, open space, historic lands, waterways and
wildlife habitats that provide enjoyment, education and benefit to all who experience this special place.
Professional Mountain Bike Racing and other future commercial events planned for the West Avon
Preserve are in conflict with the Eagle Valley Land Trust's Mission and should be rejected.
Thankyou,
Dave Scherpf
Wildridge Resident (10 years)
Sent from my iPad
Dear Mr. Mayor and Council Members;
I am a resident of Wildridge and respectfully request that you vote NO to the commercial GoPro
race slated for our nature preserve.
This is obviously a commercial high impact scheme that is masquerading behind a 501 C3
designation. Again, I ask council to say no to the GoPro races.
The delicate nature of this 400 acre open space will be negatively impacted by the numbers of
people and the high impact nature of a professional race like this with 10,000 dollars in prizes.
I point out the key argument of town Attorney that since the race is put on by a non profit
organization it is not commercial. I also point out that the NFL was a non profit until only
recently, my point is this race is a professional high impact event which is in violation of the
guidelines for our preserve.
This race should be but on Vail Mountain where high impact things happen all the time, there is
ample parking, staff, police etc.....
Let the GoPro guys and Vail Bike club tear up Vail Mountain or Blue Sky mountain NOT the
delicate beautiful Avon open space.
Thanks for your attention to this matter.
Hugh A. Joyce
President
804.305.9595 — Cell
804.358.9333 - Work (Richmond)
540.982.0893 - Work (Roanoke)
James River Air Conditioning Company
Whitescarver Engineering Company, Inc
Global Comfort Group, Inc
www.solarideahouse.com
www.huqheovce.com
www.3- eLLC.com
www.GreenGroupLLC.com
www.JamesRiverAir.com
Debbie Hoppe
From: shc.clark @gmail.com
Sent: Friday, August 21, 2015 1:29 PM
To: Jim Horan
Cc: Avon Council Web; Virginia Egger
Subject: Re: Proposed GoPro Bike Race at the West Avon Preserve
Please NO bike races on the West Avon Preserve! Let's keep this area peaceful /tranquil for Wildridge residents.
Sent from my iPhone
On Aug 21, 2015, at 12:04 PM, Jim Horan <Vailmtneer a,comcast.net> wrote:
Dear Avon Council members and my email group:
At the request of Paula O'Leary I am sending a copy of her letter to the Council and to a contact
list (via BCC) I have that is composed of Wildridge residents interested in the happenings at the
West Avon Preserve.
To those contact list recipients, if you have any comments you would like to make to the council
members, just "Reply All" to this email and it will be sent to them.
The next council meeting is scheduled for August 25th and if my info is correct, the first item on
the docket will be this proposed GoPro bike race.
2015 -8 -18 letter to Town Council.pdf>
Jim Horan
P.O. Box 7480
2165B Saddle Ridge Loop
Avon, CO 81620
970 - 845 -7922 (H)
970 - 376 -1378 (C)
Date: August 20, 2015
To: Avon Town Council
From: Paula and Prentice O'Leary
On August 25, 2015, you will be asked to approve a GoPro mtnENDURO event to be held in 2016 on the
West Avon Preserve and organized by the Vail Valley Foundation (VVF).
We ask you to reject this proposal for the reasons set forth below. We ask this as Avon voters, as
adjacent residents to the West Avon Preserve, and as human beings who desire to "preserve" the flora
and fauna in this unique area.
1. GoPro mtnENDURO is AGGRESSIVE NOT PASSIVE USE
a. The West Avon Preserve is limited to "passive recreational use" by the Town's
Management Plan and the Conservation Easement. But the very nature of the GoPro
mtnENDURO —with sequential /monitored start times and timed results —is aggressive,
not passive:.
b. The Town Manager's July 31, 2015 report, page 5, states: "As to whether a mtnEnduro
race meets the intent of passive recreation and education, applying the U.S. legal
guidance ... it is felt that the event does not meet the intent." For the Town Council to
decide otherwise defies common sense.
c. On -line resources provide further argument, showing that other shepherds of public
lands have clarified "passive use ":
i. Less structured recreational activities which require little or no specialized
parkland development and are enjoyed on a first -come, first - served basis.
ii. Not managed for organized sports
iii. Do not require any type of formal programming by any type of recreational
agency.
iv. Not located within an environmentally sensitive area.
v. Do not abuse the natural resources, biological diversity, or environmental
qualities.
d. Given all this, the approval of the race by the Eagle Valley Land Trust is
incomprehensible and may be an abrogation of responsibility. How was it made given
the July 9, 2015 WAP tour led by Jim Daus to look for Harrington's penstemon "one of
the rarest and most fascinating of these plants that grows along the bicycle trails.
2. GoPro mtnENDURO smacks of and is COMMERCIAL USE
a. The City Attorney's rationalization that, because VVF is a 501(c)(3), the race would not
be "Commercial Use" avoids the reality of:
L A for - profit corporation's sponsorship
ii. Professional racers
iii. A $10,000 prize
iv. All the advertising and name recognition this brings with it for GoPro,
mtnENDURO, and every company on every pro bikers' jerseys.
b. The Code of Federal Regulations of the United States of America clearly states:
Commercial Use is recreational use of public lands for business or financial gain" as is
the case for GoPro.
c. We also note that the Internal Revenue Code may restrict charitable organizations to
sponsor amateur sports only.
3. Avon Town Council Approval would be a BREACH OF PROMISE
a. At the Wildridge fire station in 2014, then Mayor Rich Carrol stated unequivocally that
the Preserve would never be used for races — bicycling or running. He made this promise
to encourage adjacent residents to support the bicycle trail proposal. And, he stated this
in the presence of then Town Council Member Jennie Fancher, and Town Manager
Virginia Egger who both nodded agreement.
b. Residents relied upon this representation to their detriment.
c. Approval of this race by the Town Council would be a breach of citizen and voter trust in
our local government.
If these reasons alone do not convince the Council to reject the proposal, we add that there are other
considerations that have not been fully addressed and only add to the arguments against it:
1. Native plants and wildlife are threatened by the preparation for and execution of this race. Will
indemnification be sufficient to heal the land in a proper manner?
2. The Town is and will be spending countless hours of staff time that would otherwise be spent on
Town business. Is VVF providing adequate compensation (ultimately to us, the taxpayers)?
3. Considering the recent death of an Edwards resident at a mtnEnduro race in Crested Butte, are
the risks and liability too great?
4. Adjacent residents have not been formally consulted, but will be impacted by road blockage and
bicyclists and staff and photographers and friends gathering on Beaver Creek Point on the day of
the race and probably on one or more practice days.
5. True passive use will be prevented.
GoPro mtnENDURO, a timed, professional race for prize money is blatantly different from the daily
passive recreational use for which the Preserve was intended and is widely used. In fact, the very name
Preserve" would beg you to prevent this kind of use. Please deny the request.
FOODI
8/23/15
To Avon Town Council:
1 support Gart Properties in the pursuance and
purchase of Tract G. 1 believe that a revitalization of the
residential and commercial space of the north side of the
Season building is necessary for tax revenue and the
intended creation of our main street mall. Without this
regeneration of the area which occupies a large amount
of the mall 1 don't see how it would be possible to gain
foot traffic and a renaissance of the area.
Sincerely,
Marc Rouse
From: Barb Murray
Sent: Monday, August 24, 2015 9:56 AM
To: 'Barbara Murray (barb @barbmurray.com)' <barb @barbmurray.com>
Subject: Redevelopment of North Side of Seasons at Avon
Dear Members of the Avon Town Council,
It has come to my attention that at the August 25th Town Council Meeting there will be a
discussion concerning ballot language for a proposed sale of 3,074 square feet of land on the north side
of the Seasons at Avon building. 3,074 square feet is not much as it presently sits but the use of that
space to make the development work is immense.
I cannot think of a better plan and use of space in this particular area. The existing use is less
than appealing in many ways. The area is dark, unwelcoming and does not have a sense of "Life ". The
new plan would offer so much in terms of vitality as well as potential for income for the Town of Avon.
Vitality is a key component in the success of all towns. I whole heartedly encourage the Avon Town
Council to embrace this opportunity to bring a breath of fresh air into this location as well as be a leader
in the renewed energy of the center of Avon.
I look at this redevelopment from the eyes of an owner at the Seasons at Avon, a 42 year full
time resident of Vail Valley and 30 years of real estate sales in the Vail Valley. As such, I feel I fully
understand the needs and responsibilities of our community. I encourage you to take a step into the
future be embracing this language and to work with this development to its' success.
Sincerely,
Barb Murray
970 331 -7070
barb @barbmuray.com