TC Minutes 08-25-2015Avo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 25, 2015
AVON TOWN HALL, ONE LAKE STREET
COUNCIL RETREAT — 2:00 PM — AVON LIBRARY MEETING ROOM
1. CALL TO ORDER & ROLL CALL
2. APPROVAL OF AGENDA
3. REVIEW & DEVELOPMENT OF 2016 -2017 STRATEGIC PLAN
4. ADJOURNMENT
REGULAR MEETING BEGINS AT 5:45 PM
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5 :45 p.m. A roll call was taken and Council members present
were Sarah Smith Hymes, Scott Prince, Megan Burch, Matt Gennett, Buz Reynolds and Jake Wolf. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant to the Town
Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT —COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
Casey Holmquiest, Betty Todd, and Sarah Straubs commented.
4. ACTION ITEMS
4.1. REVIEW AND ACTION ON THE REQUEST BY THE VAIL VALLEY FOUNDATION (VVF) TO HOLD THE GOPRO MOUNTAIN
GAMES "FLATWATER SUP RACE" ON NOTTINGHAM LAKEAND THE "MTNENDURO" RACEAT THEWESTAVON
PRESERVE MULTI -USE TRAILS, ON JUNE 10, 2016, WITH THE USE OF NOTTINGHAM PARKAND THE PAVILION AS
ADDITIONAL VENUE FORTH RACES (VAIL VALLEY FOUNDATION - MIKE IMHOF)
Mayor Fancher opened the discussion to the public for comments; Prentice and Paula O'Leary, Fritz
Bratschie, Brian Sipes, Peter Buckley, Jeff Thompson, Peter Warren, Angelo Loria, and Michelle Wolffe
commented. Councilor Gennett moved to deny the Request by the Vail Valley Foundation (VVF) to hold
the GoPro "mtnENDURO" Race at the West Avon Preserve Multi -Use Trails; Councilor Burch seconded the
motion and it passed 6 to 1 vote. Councilor Reynolds voted no.
4.2. RESOLUTION NO. 15 -15, SERIES OF 2015, A RESOLUTION REFERRING A BALLOT QUESTION TO AUTHORIZE THE
SALE OF TOWN PROPERTY (TOWN ATTORNEY ERIC H El L)
Mayor Fancher opened the discussion to the public for comments; Brian Sipes, Betty Todd and Phil
Stuve commented. Councilor Gennett moved to approve Resolution No. 15 -15, Series of 2015, A
Resolution Referring a Ballot Question to authorize the sale of Town Property; Councilor Burch seconded
the motion and it passed unanimously by those present.
Avon Council Meeting 8 -25 -2015 Minutes.doc Page i
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C.,<< AL'
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 25, 2015
AVON TOWN HALL, ONE LAKE STREET
4.3. REVIEW AND ACCEPTANCE OF TOWN HALL SPACE NEEDS ANALYSIS AND FACILITY ASSESSMENT REPORT
TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds left the meeting at 7:45 p.m.
Angelo Loria and Peter Warren commented.
Councilor Gennett moved to approve the Town Hall Space Needs Analysis and Facility Assessment
Report; Councilor Burch seconded the motion and it passed unanimously by those present. Councilor
Reynolds was absent.
4.4. PUBLIC HEARING SECOND READING OF ORDINANCE NO. 15 -08 SETTING ADMINISTRATIVE DEPARTMENTS
TOWN MANAGER VIRGINIA EGGER)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Gennett moved to
approve Ordinance No. 15-08 Setting Administrative Departments; Councilor Prince seconded the
motion and it passed unanimously by those present. Councilor Reynolds was absent
4.5. ACTION ON THE MINUTES FROM JULY 28, 2015 MEETING
Councilor Gennett moved to approve the Minutes from July 28, 2015; Councilor Burch seconded the
motion and it passed unanimously by those present. Councilor Reynolds was absent.
5. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6. MAYOR & COUNCIL COMMENTS
7. WRITTEN REPORTS
7.1. MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
8. EXECUTIVE SESSION, IF NEEDED THIS SESSION IS NOT OPEN TO THE PUBLIC)
9. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 8:23 p.m.
Avon Council Meeting 8 -25 -2015 Minutes.doc Page 2
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, AUGUST 25, 2015
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town erc
Avon Council Meeting 8 -25 -2015 Minutes.doc Page 3