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PZC Minutes 020502Minutes of Planning & Zoning Commission February 5, 2002 6:00 PM Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA I. Call to Order The meeting was called to order at 6:10 pm II. Roll Call All Commissioners were present with the exception Commissioner Mack III. Additions and Amendments to the Agenda No additions or amendments IV. Conflicts of Interest Chairman Evans has a conflict with Item VII, Lot 30, Block 1, Benchmark at Beaver Creek, The Avon Car Wash Project V. Consent Agenda Commissioner Wolfe moved to approve the Consent Agenda. Commissioner Klein seconded the motion. The motion carried unanimously. Commissioner Sipes abstained. VI. Final Design Applicant: Tanavon Corporation /Fieldstone Barrancas Project Lot 40, Block 1, BMBC 491 Metcalf Road Tambi Katieb, Planner, said that this file approved as a PUD on September 18, 2001, and this project is being reviewed under the old Design Review Guidelines since it was submitted prior to the new Design Guidelines being adopted. He states that staff recommends approval with conditions. Commissioner Klein states that he wants conditions to clarify size and types of materials on the finished product. Drew, representing Fieldstone Development made the presentation. He notes that there is no approval for colors or materials at this time. They agree with staff and accept all conditions that staff has put forth. He handed out a sketch for the address sign, trash enclosure, and roof element over stair. Commissioner Wolfe asked for an explanation of what has been handed out. He stated that the earlier submission was much more traditional, and asks how they have moved away from that design. He stated that this is very different. Given the fact that there is no pitch to the roof etc., that these are very different from any other residential design. Concerned that the open exposed stairways will deteriorate with time, and that it will be used for storage. The second element of concern is about the details. If this is approved, it should be contingent upon more finished details being provided. Rick Dominic for Fieldstone Development states that this project has been designed for affordability and maintenance. Drew from Fieldstone then talks about the materials that are to be used. The chimneys are stucco with traditional lath, the majority of the building is stucco, windows are white vinyl, green corrugated siding and roofing, metal garage doors and front doors, steel railings and stringers need to have some engineering done. Details on columns will be addressed after the engineering is complete. Commissioner Sipes once again states that they must have more information on finished details and this must be a condition of approval. If we can agree that these items can be included on the mock up we could possibly move forward. Ray Neilson of Tanavon acknowledges that would be acceptable providing they can move forward with approval. Commissioner Evans wants to know how the stair tread attaches to the building? Commissioner Sipes states that when they provide drawings in the future they need to provide notes and scales that indicate size and durability. Discussion as to overhangs, he states that he does not deem this as pitched roof, therefore the overhang requirement does not come into play. Commissioner Sipes states that the drawing does show an overhang of at least 6 inches. Commissioner Karow states that given the fact that there are 14 conditions he feels that is application cannot be approved, and is concerned about item #10, how the deed restriction can be tied into the approval. Ruth Borne, Director of Community Development states that these conditions are part of future development to satisfy employee housing and that the other conditions are items that must be satisfied prior to building permit issuance. It is a good idea to have this list there for the applicant so that there are no surprises down the road. Commissioner Sipes wants to amend the restriction so that it states "if they choose to tie it to future develop, it would then become deep restricted property, and if the applicant chooses to transfer to deed restriction housing, he must do so prior to TCO ". This would protect the town and make it part of the record. He would like to see the conditions organized by items to be done prior to building permit, prior to TCO, etc. Minutes of P &Z Meeting February 5, 2002 Page 2 Commissioner Karow - Landscape plan which is condition #5. He would like to see the landscape plan approved by the Commission instead of staff. Also since the color board has not been approved at all, he recommends that final colors be approved by the Commission as well. The 8% grade for the dumpster enclosure may make it impossible for these to be serviced and dumped. Therefore, the grades will have to be flattened leading to the dumpsters in order to be serviced. Commissioner Evans speaks about the walls being terraced for visual aesthetics with planters, he will not approve this without the walls being terraced. Also, the overhang that is represented on this drawing is 2" or flush and is not acceptable. All metal is to be finished along with concrete. Doubts the height requirements have ever been re- visited and is disappointed that items that have been discussed in past have not been dealt with. Ray Neilson states that most of the retain walls will be below Metcalf and will not be visible. Commissioner Sipes states that he does not have a problem with the style, after walking the site. This style is very appropriate and he likes the size, materials and agrees with applicant that this style definitely makes the project more affordable. Agrees on the sloping roof, going towards the back, however, the drip edge needs to be extended away from the stairway. Extending it another 12 inches would make it better for the residents. Would like to see that as a condition. Sizes and reveals, details need to be taken to the next level and submitted back to the commission with scale, sizes, etc. The glu lam beam is out of place, instead of wood it should be steel and bracketed. With this being the only wood piece on the building, it does not fit. Commissioner Klein states that the lighting cut sheet is not provided, and must be at mock up. He is against what is being proposed for lighting. Sheet A2.3 notates concrete being unfinished and this is not acceptable, concrete walls must be finished. He is concerned about the lack of detail. He feels that the landscaping should use more items that will be green year around and that the numbers of tress are not adequate. Commissioner Evans states that our options are to deny, approve, or table the project as a whole. Commission Sipes motions to approve the final design for Lots 38, 39, 40 and 41, Benchmark at Beaver Creek with the following conditions: The following items will be reviewed and approved by Staff prior to the issuance of any building permits: 1. Submission of an approved Stormwater and Pollution Control Plan prior to submission of plans for building permit. 2. The guardrail on Lot 41 will require modification to provide a barrier for traffic on Metcalf Road prior to the issuance of any building permits. 3. Clarification of the barriers at the edge of pavement above all retaining walls must be submitted on revised plans prior to the issuance of any building permits. 4. A construction - staging plan will be required for submittal and approval prior to the issuance of any building permits. 5. Lot 38 will be conveyed and dedicated as open space to the Town of Avon prior to the issuance of any building permits. Minutes of P &Z Meeting February 5, 2002 Page 3 6. The PUD condition regarding the inclusion of separate access lane from Metcalf Road will require review and approval by the Town Engineer and Town Council prior to the issuance of any building permits. 7. A deed restriction agreement specifying the quantity and prices of employee housing units must be submitted and approved by the Town prior to the issuance of a TCO (Temporary Certificate of Occupancy). 8. The Army Corps of Engineers must approve all wetland disturbances and issue a permit for all required disturbances prior to the issuance of any building permits. 9. Adequate water pressure to service this project must be adequately demonstrated prior to the issuance of any building permits for this project. 10. Building permit plan submittal shall include debris flow mitigation measures to address issues identified in Geologic Hazard Study prepared by R.J. Irish Consulting. The following items will be reviewed and approved by the Planning and Zoning Commission prior to the issuance of any building permits: 1. All final colors, materials, and details shall be separately reviewed and approved by the Planning Commission after an on -site mockup is constructed. All of the details shall be dimensioned and indicate materials and their sizes and means of assembly. Sufficient details shall be included to accurately depict the construction of the particular item in question. 2. An on -site mock up shall be construction that is large enough to clearly indicate all of the anticipated exterior finish and structural materials including the window condition. The building elevations shall be resubmitted to the Planning and Zoning Commission for review as needed to make the following clarifications and /or revisions to the materials for the project: a. Trash enclosure. b. Sign. c. Roof element over stairs. d. Sunshade. e. The stucco accent reveal. f. Stair details. g. Window details in both stucco and metal siding (head, jamb /sill). h. Detail of overhang on sloped roof element, which will extend a minimum of 18" on all sides per the design guidelines. i. Boulder wall details including a section. j. The revised detail and specific material of the pipe at the cantilever, which will include the specific length and diameter and be part of the mockup. The pipe must be a 6" minimum diameter. k. All exposed concrete walls must be finished. The proposed finish shall be indicated on the mock up. I. The proposed lighting fixture is rejected. Provide cut sheets on a new fixture that shall be of a "full cut -off' type. m. Because the wood beam and stair stringers are out of character with the proposed design, the Commission recommends revising these materials to steel. These changes shall be indicated on the revised elevations. Minutes of P &Z Meeting February 5, 2002 Page 4 n. The metal siding shall be factory finished (baked -on or better), and shown on the mock up. 3. The drip edge of the roof element over the stairs must extend a minimum of 12" past the outside edge of the guardrails below, or alternately the roof must pitch toward and drip onto the primary roof. 4. Submit revised grading plan clearly indicating the location, height, and configuration of all retaining walls to the Planning and Zoning Commission for specific approval. All retaining walls will be separately approved for their use of materials and architectural facing. Retaining wall details will include sections, proposed facing material, include proposed planting terraces, and must be to scale, dimensioned, and stepped with sections not to exceed 8' each without specific approval by the Planning and Zoning Commission. Indicate on this plan the extent and location of 'squared' vs. 'river' boulders. Additionally, all walls over 4' in height must be designed by a certified professional engineer prior to the issuance of any building permits. 5. Submit revised landscaping plan that meets Town standards for caliper, size, and height for specific approval by the Planning and Zoning Commission. The plan will be revised to include more evergreen trees in front of the buildings and parking areas for screening from Metcalf Road at a minimum. Also, the plan should not include the grading information for clarity during review. Commissioner Wolfe seconds the motion. The motion carried unanimously. VII. Design Review —Sketch Plan Avon Car Wash Applicant: Steve Grow Lot 30, Block 1, BMBC 710 Nottingham Road [Tab 31 Eric Johnson, Planning Technician states that staff recommends tabling of the Sketch Plan for Lot 30, Block 1, Benchmark at Beaver Creek, due the significant grading, drainage, and encroachment issues that must be resolved along with the other issues stated on the staff report. Also, the two revised sheets which were passed out to the Commissioners, staff has not previously seen these nor have we had time to review them. Charlie Acevedo representing JMP Architects, states the major items that have been brought up, such as grading is because the plan that we were working with needed to be signed and stamped, the site was re -shot by the surveyor, and it showed some differences and that is reflected on the revised sheets which have been provided to you. Also, the revised sheets show the water flows north to south, the size of the catch basin is roughly 24 ", to address the Towns concern that the water is kept from the paved area. Commissioner Sipes indicates that there may need to be a secondary basin, in case the first basin freezes or becomes clogged. Maybe needs to be at the NE corner. He would rather see an engineered solution instead of using electricity to heat the basin to keep it from freezing. Minutes of P &Z Meeting February 5, 2002 Page 5 Commissioner Wolfe wants to clarify that all materials are different from SRU colored stucco except for the metal fascia which is blue. Asked if housing units have open full height in curve roof, used to be attic, trusses are exposed, chimney stacks A7. There are fireplaces in the units. We would also like to see some sort of landscaping on the second level, maybe propose to tree boxes. The transition between the commercial residential now look very slick and the landscaping that was shown previously added better transition and earthiness to the project. Commissioner Sipes states that the transition on this project goes from residential to commercial with a drainage easement. The barrel vaults are not addressing the neighbors at all, outside of the form of building the materials have gone entirely to stucco. Doesn't like the direction that this is going being all stucco. If this was final design I would not approve this. If roofs are going to be metal we need more information on that material. Commissioner Klein states that he wants to see more landscaping. He does not have a problem with the style of the building, since it sits next door the to Pet Center is actually blends. Commission McClinton asks how they got to this new design? Charlie Acevedo states that when we drove from one end of the street to the other, there really does not seem to be any consistency with the style of the buildings. John Perkins states that they feel the barrel vault softened the look and it needed to done to go along with the Pet Center Building. However, if the Commission likes the look of the gables we can go back to that. He feels that the contemporary look of the barrel vault would go better overall, he says that he felt that it worked for this building overall better than the original plan. Commissioner Sipes asks if can we require a model. Wants to know what the linear distance of the easement is. Charlie Acevdeo states the he believes that the linear distance is approximately 60 feet, and the length of building is approximately 200 feet. Charlie Acevdeo and John Perkins agree to create a model no smaller than 1/8" scale and will also try to include the massing around the Car Wash model. Commissioner Karow is ok with the barrel vault, retaining wall 22 to 24 feet on the west side makes is necessary to provide some natural lighting in the housing units. Landscaping on the second level terrace is a must, along with some landscaping along the retaining wall. Wants to clarify the deed restricted units. Ruth Borne, Director of Community Development states that the first priority would be to the employees of the Car Wash, then to residents of Avon and then to residents of Eagle County. Commissioner Wolfe moves to have this tabled. Commissioner McClinton seconds the motions. The motion is carried unanimously. Minutes of P &Z Meeting February 5, 2002 Page 6 VIII. Other Business A. Staff Approval — Minor Project Applicant: Dave Dantas Lot 69, Block 1, Wildridge 2421 Saddleridge Loop Windows deleted and added. B. Expiring Terms Ruth Borne, Director of Community Development speaks about terms expiring for Commissioners Klein, Sipes, Macik and Evans, and that we will begin advertising for these spots soon. VII. ADJOURN Commissioner Sipes moved to adjourn the meeting. Commissioner Mc Clinton seconded the motion. The motion was passed unanimously. The meeting adjourned at 8:45 p.m. Commissioner Respectfully submitted, Darcy Tennant Acting Recording Secretary APPROVED: Chris Evans Chairman Paul Klein Secretary Minutes of P &Z Meeting February 5, 2002 Page 7