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PZC Minutes 082101Minutes of Planning & Zoning Commission Regular Meeting August 21, 2001 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:07 p.m. II. Roll Call All Commissioners were present with the exception of Commissioner Karow. III. Additions and Amendments to the Agenda None IV. Conflicts of Interest None V. Consent Agenda A. Approval of the August 7, 2001 Planning & Zoning Commission Meeting Minutes Commissioner Sipes moved to approve the Consent Agenda. Commissioner Wolfe seconded the motion. The motion carried unanimously with Commissioner Macik abstaining. VI. PUD - Public Hearing Lots 38, 40, 41, Block 1, Benchmark at Beaver Creek Project Type: Apartment Complex Applicant: Tanavon Corporation Owner: KOA Holdings, Inc. Address: 491 Metcalf Road The public hearing was opened and closed without public input. Tambi Katieb, Planner, stated the applicant withdrew the application. It would be resubmitted at a later date to include Lot 38. VII. Fence Application A. Lot 45, Block 4, Wildridge Subdivision Project Type: Split Rail Fence Applicant/Owner: Sam Ecker Address: 5129 Longsun Lane Tambi Katieb gave the presentation. He stated the fence would be a three -tier split rail covered with wire mesh. It is proposed to cover approximately 20% of the lot. Staff believes it does not conform with Design Review Considerations; particularly numbers 3 and 4. Staff recommended denial. Applicant, Sam Ecker, made his presentation. He did not agree with Staff's comments. He said it does blend in along the bank and with existing bushes. As for adequate screening from properties below the hillside, there is open space below it and the nearest properties are about one -half to three - quarters mile away. He commented there are numerous fences recently constructed in Wildridge which are far more visible than this fence. He disagreed that this fence would hurt the property values of the neighbors. He wants to create a safe play area for his children, to keep his dog in and neighboring dogs out. Commissioner Wolfe said he agreed with Staff's analysis, particularly number 3. The fence extends from lot line to lot line creating a very visible and intrusive horizontal rectangle when seen from any of the streets below. It does not blend in with the topography or the existing vegetation. Commissioner Macik agreed with Staffs findings. Commissioner Sipes also concurred with Staffs assessment of the project. He said going from lot line to lot line is a problem and would create a boundary. He commented that the applicant's statement in his letter to Staff was that he wanted to contain his dog and create a safe play area for his children. Commissioner Sipes said a split -rail fence will not accomplish that. He is opposed to the application as it stands. Commissioner Klein is opposed to the fence application particularly in regards to Criteria number 3. Running the fence from property line to property line defines a particular space which is against the guidelines. He felt it would affect the monetary values of other properties. He is against the project. Commissioner McClinton said he also opposes the application and agrees with Staffs findings. Minutes of P &Z Meeting August 21, 2001 Page 2 Chairman Evans commented that he has a different opinion. Lot line to lot line concerned him but said if the fence were pulled up from the bottom of the bank and just the lawn was fenced, it would be much more visible. Where it is proposed is the best place for it because of the shrubs. If the applicant moved the fence off the property line and ran it through the bushes, it would help to screen the fence. When driving down the hill on Wildridge Road East, the road directly below this lot, you might see the eastern facing section of this fence only. You cannot see the rest of it unless you are looking across the valley back up at this property where your sight line is about a mile away. We are talking about a play area for children and have allowed fences for that in the past. We have allowed numerous fences and particularly Mr. Schneider's which fenced the entire bottom portion of his lot. There is precedent for this fence. He said he does not support Staff's findings that this should be denied but he also does not support it in its current configuration. He would support the fence with some conditions. One of the conditions would be that it is pulled back off the north property line and placed through the bushes. This would take the fence off the lot line and would screen it better. Another condition would be that the applicant stain the fence to blend in with the natural environment. The applicant discussed the suggested location changes with the Board and said he had no objections to staining the fence to blend in with the environment. Commissioner McClinton made a motion for denial of the fence application for Lot 45, Block 4, Wildridge Subdivision for reasons listed by Staff. Commissioner Klein seconded the motion. The motion carried four to two with Chairman Evans and Commissioner Macik opposing. Mr. Ecker asked if he could appeal to Council. Chairman Evans said you have the option to appeal this and you also have the option to resubmit with a different reconfigured fence. VIII. Sign Design A. Tract B -2, Block 2, Benchmark at Beaver Creek Subdivision Project Type: Master Sign Program Amendment Applicant: Chapel Square LLC /Palmos Address: 230 Beaver Creek Place Units 208, 209 Eric Johnson, Planning Technician, gave the Staff presentation stating the amendment is for the tenant to have two oval signs similar in shape to the other signs in the Master Sign Program; but, they will be larger in size. The amendment also allows the tenant to relocate a pre- existing cabinet sign to a column between the archways. The colors and materials would be the same as the other signs in the program; the only difference is the size. This application is the best solution to maintaining the Master Sign Program intent while allowing for the signage of the pre- existing tenant to remain. Staff recommends approval. Minutes of P &Z Meeting August 21, 2001 Page 3 Commissioner Wolfe asked if the amendment applied only to these three signs or does it change the basic concept for signage for all the tenants. Mr. Johnson said the amendment was for these three signs only. Commissioner Sipes asked about the size of the sign in the archway. He asked if the amendment is allowing 2 feet longer and 6 inches taller than the Master Sign Program in the arches. Mr. Johnson said yes. He also verified that the rest of the existing signs will be removed. Applicant, Terry Palmos with Chapel Square LLC, said he could answer any questions. There were none. Commissioner Wolfe moved to approve the application for an amendment to the Master Sign Program for Units 208 and 209 of Building D in Chapel Square. Commissioner Klein seconded the motion. The motion passed unanimously. B. Lot A, Avon Center at Beaver Creek Subdivision Project Type: Tenant Signs Applicant: Bob Doyle Address: 100 West Beaver Creek Boulevard -Bob's Place Eric Johnson made the Staff presentation saying the application is for four signs. He described the colors and dimensions and locations of the four signs. He said an additional sign location to existing locations would be a marquee on the south side of the building on the patio area. Staff recommended approval with no conditions. Commissioner Macik asked if there are any square footage restrictions. Mr. Johnson said there are no restrictions at Avon Center. The Home Owners Association has provided a letter stating they approve of the signs for Bob's Place. Commissioner Sipes moved to approve the Tenant signs for Bob's Place at Avon Center. Commissioner Macik seconded the motion. The motion carried unanimously. IX. Other Business A. Staff Approvals: review given by Eric Johnson 1. Lot 13, Block 4, Wildridge Subdivision 5692 Wildridge Road East Modification of Retaining Wall B. Sign Permits - None Minutes of P &Z Meeting August 21, 2001 Page 4 C. Director of Community Development Norm Wood announced Ruth Borne was promoted to Director of Community Development. D. Sheraton Mountain Vista Chairman Evans said he is concerned about what appears to be changes in the detailing on the Sheraton Mountain Vista; specifically the front arcade on the front walkway. There is only one glue lam archway and there are supposed to be two. The front arcade walkway is supposed to be timbered and glue lammed framed, not steel posts and wood boxed. There is very different detail and a huge step down in quality and longevity of those materials which compromise the quality of the project. If you look at the mock up, there is supposed to be timber with glue lam coming into it. We specifically looked at connectors and questioned the color those connectors were to be painted. If they do a rough sawn box beam like they have done on the Employee Housing (which probably also should be glue lam), in three to five years, those joints will be opening and curling. This is not what we approved. Ruth Borne, Director of Community Development said Staff they would look into it. E. Carwash Variance for Lot 30, Block 1, BMBC Chairman Evans commented that he is concerned with the direction that the Variance application for the carwash went at the last meeting in regards to the property lines. He said with the utility easement issue aside, we denied the variance because the building went to the lot lines. The whole reason why we have setbacks in the guidelines is to prevent buildings coming right up to the property line. That application complied with the intent of the setbacks. The visible building on the site stepped back the 7'/z feet from the property line. Because they went beyond the setbacks underground, it should not be in violation of the setbacks. Commissioner Sipes agreed. The Board discussed the issue. IX. Adjourn Commissioner Klein moved to adjourn the meeting. Commissioner Sipes seconded the motion. The motion passed unanimously. The meeting adjourned at 6:50 p.m. Respectfully submitted, Cecelia Fenton Recording Secretary Minutes of P &Z Meeting August 21, 2001 Page 5 APPROVED: September 4, 2001 Chris Evans Chairman Paul Klein ✓�� Secretary Minutes of P &Z Meeting August 21, 2001 Page 6