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PZC Minutes 032001Minutes of Planning & Zoning Commission Regular Meeting March 20, 2001 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 p.m. II. Roll Call All Commissioners were present with the exception of Chairman Evans. Commissioner Fehlner acted as Chairperson. III. Additions and Amendments to the Agenda None IV. Conflicts of Interest None V. Consent Agenda A. Approval of the March 6, 2001 Planning & Zoning Commission Meeting Minutes Commissioner Sipes moved to approve the Consent Agenda. Commissioner Klein seconded the motion. The motion was approved unanimously. VI. Final Design A. Lot 51, Block 1, Wildridge Project Type: Duplex Applicant: Scharpf /Olson Address: 2460 Saddleridge Loop Tambi Katieb, Planner, made the Staff presentation. He mentioned that the use of eroded stone on the north elevation is a difficult application to make aesthetic. All Commissioners agreed with the Staff recommendations. Commissioner Sipes asked about the optional stairway on the south elevation. Applicant, Tony Scharpf, responded it was for a possible office above the garage. Commissioner Sipes said it would be a concern if it were for a lock -off. Chairperson Fehlner concurred with the concerns regarding the eroded stone detail. Mr. Scharpf responded he is going for the alpine chalet look and thinks the stone detail would look well and would like to do it. Commissioner Sipes said it is only shown on one element on the building and asked if it would be applied to any other elevations. Mr. Scharpf said we did it for street appeal. Commissioner Sipes said it is a hard look to achieve and do convincingly. The Commissioners viewed the color board and colored elevation. Commissioner Sipes requested the color numbers be put on the color board. Commissioner Head asked if the applicant could bring the trees around the north side. It would add to the curb appeal and soften up the mass. Commissioner Klein moved to approve final design of Lot 51, Block 1, Wildridge with the following conditions: The site plan must be revised to address the following items in the building permit submittal: a. All existing grades must be shown on the site plan, and must be carried through the proposed home. b. A swale will be created and shown on the south side of the driveway to decrease the amount of sheeting across the driveway. C. The optional stairwell on the south elevation must be clarified. This includes both architectural style, finish color, and material. d. The address placard must be visible from the road right of way. Additionally, the units shall be designated by an "A" and "B ", not by direction. 2. Work with Staff to get final approval for the stone and final placement of trees. Commissioner Sipes seconded the motion. The motion passed unanimously. VII. Other Business A. Staff Approvals: 1. Lot 9, Block 3, Wildridge 5050 Wildridge Road East Minor Modifications - decks, windows, stonework on base of columns in the front of the building B. Sign Permits: None Minutes of P &Z Meeting March20, 2001 Page 2 C. Design Review Guidelines Comment on Draft 1 The Commissioners reviewed the first draft of the guidelines and gave their comments and input. Tambi Katieb said he was working on putting together a joint work session between Council and the Planning and Zoning Commission for the afternoon of March 27. Staff will notify the Commission of the time via e-mail. Commissioner Sipes said he would be able to attend if it was scheduled late in the afternoon. Commissioner Macik probably will be unable to attend. Mr. Katieb commented that our guidelines have primarily been residential. We have guidelines for the Town Center area but does not extend to the mixed industrial area at Metcalf /Nottingham. This is an opportunity to add guidelines for these areas. Ruth Borne, Assistant Director Community Development, asked how the Commission would like to address the mixed use, commercial area. Tambi said we could incorporate the commercial guidelines into these guidelines. Commissioner Sipes asked if we could integrate all these documents so we are not so fragmented. The Commission agreed that they prefer to have one core comprehensive guideline incorporating commercial, industrial, mixed use, and residential guidelines which can be amended and supplemented to address specific sub areas. Chairperson Fehlner asked if there was any consideration of utilizing graphic guidelines. Tambi said yes, we are incorporating diagrams and illustrations. If there are any areas where you would like to see a diagram, note that area for us. Commissioner Klein asked if there is anything we can put in to help the code enforcement. Eric Johnson said they are working on a maintenance code document. Chairperson Fehlner asked about a compliance deposit requirement while a project is under construction. Mike Matzko, Director Community Development, said Council so far has not endorsed a compliance deposit. This is something you could bring up at the joint work session. Landscaping and irrigation criteria were discussed. Mr. Katieb addressed a few suggested significant changes to the procedures of processing applications. He said we would like to break it down into three distinct tiers: Minutes of PU Meeting March20, 2001 Page 3 1. A required pre - application meeting 2. Sketch plan review 3. Final design review The turn around time is very fast and after Engineering and Staff review the application it leaves only a day or two for dialogue with the applicant. Often the applicant, probably around 80% of them, are not making the meeting date for which they are submitting. Ms. Borne added this would allow the Commission to see an application twice and will allow for more input from you. The end result should be fewer conditions on the approval and a better project. Commissioner Sipes agreed. Tambi said there are a number of new policy items in this draft. There is one new appendix that addresses prohibitive noxious weeds. He asked if we could have comments from the Commission by the next meeting. We would like to have a good draft completed by May. VII. Adjourn Commissioner Klein moved to adjourn the meeting. Commissioner Head seconded the motion. The motion passed unanimously. The meeting adjourned at 7:00 p.m. Respectfully submitted, Cecelia Fenton Recording Secretary APPROVED: April 3, 2001 Chris Evans Chairman Minutes of P &Z Meeting March20, 2001 Page 4