TC Minutes 07-28-2015aY on
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5 :35 p.m. A roll call was taken and Council members present
were Buz Reynolds, Matt Gennett, Megan Burch, Scott Prince and Sarah Smith Hymes. Jake Wolf was
absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant to the
Town Manager Preston Neill, Planning Manager Matt Pielsticker and Police Chief Bob Ticer.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT— COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
There were no public comments.
4. CONSENT AGENDA
4.1. APPROVAL OF ADD -ON PIF COLLECTION SERVICE AGREEMENT (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
4.2.APPROVAL OF RESOLUTION NO. 15 -12, PEG FEE GRANT REQUEST
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
4.3.APPROVAL OF NOTICE OF AWARD, BUCK CREEK ROAD BRIDGE REPAIR PROJECT
JUSTIN HILDRETH TOWN ENGINEER
4.4. APPROVAL OF THE MINUTES FROM JULY 14, 2015 MEETING TOWN CLERK DEBBIE HOPPE)
Matt Gennett moved to approve the Consent Agenda, pulling item 4.2 off the Consent agenda and
adding it as an action item for purposes of further clarification, discussion and action; Councilor Burch
seconded the motion and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
ITEM 4.2
4.2. APPROVAL OF RESOLUTION NO. 15 -12, PEG FEE GRANT REQUEST
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Town staff and J.K. Perry with Public Access 5 amended the funding request for the allocation of
funding of the PEG fees collected by the Town from 2015 and 2o16 to the amount of $20,000. Councilor
Reynolds moved to approve Resolution No. 15 -12, amending the allocation amount to $20,000;
Councilor Gennett seconded the motion and it passed unanimously by those present. Mayor Pro Tern
Wolf was absent.
5. WORK SESSION
5.1. AVON RECREATIONAL TRAILS ADVISORY GROUP UPDATE RICH CARROLL)
5.2. REVIEW AND DIRECTION FOR A POTENTIAL SMOKING BAN IN CERTAIN PUBLIC AREAS IN THE TOWN OF AVON
(EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
FINAL-Avon Council Meeting 7 -28 -2015 Minutes.doc Page 1
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
6. ACTION ITEMS
6.1. REVIEW AND ACTION TO SET A NINE -HOLE DISC GOLF COURSE IN NOTTINGHAM PARK
(RECREATION DIRECTOR JOHN CURUTCHET)
Councilor Gennett moved to approve the nine -hold disc golf course layout, as presented; Councilor
Reynolds seconded the motion and it passed on a 5 to 1 vote, with Councilor Prince voting no. Mayor
Pro Tern Wolf was absent.
6.2.PUBLIC HEARING RESOLUTION N0. 15 —13 A RESOLUTION TO AMEND THE 2015 TOWN OF AVON WATER FUND
BUDGET TO APPROPRIATE $20,000 FROM THE MOUNTAIN STAR WATER TANK CONTRIBUTION FUND BALANCE
TO PARTICIPATE IN THE FUNDING OF THE SITE ENGINEERING TOWN ENGINEER JUSTIN HILDRETH)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Prince moved to
approve Resolution No. 15 -13; Councilor Reynolds seconded the motion and it passed unanimously by
those present. Mayor Pro Tern Wolf was absent.
6.3. REVIEW AND ACTION ON AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF
COLORADO, AND THE TOWN OF AVON REGARDING THE TRAER CREEK PLAZA ECO TRANSIT BUS SHELTER
TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to approve the Intergovernmental Agreement; Councilor Prince seconded
the motion and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
6.4. RESOLUTION NO. 15 -14 APPROVING A DEED OF EASEMENT FOR THETRAER CREEK PLAZA BUS SHELTER
Councilor Gennett moved to approve Resolution No. 15 -14; Councilor Reynolds seconded the motion
and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
6.5. ACTION ON NOTICE OF AWARD FOR PUBLIC SAFETY FACILITY GENERAL CONTRACTOR PRE - CONSTRUCTION
SERVICES TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to approve Notice of Award for Public Safety Facility General Contractor
Pre - Construction Services; Councilor Smith -Hymes seconded the motion and it passed unanimously by
those present. Mayor Pro Tern Wolf was absent.
6.6. PUBLIC HEARING SECOND AND FINAL READING OF ORDINANCE NO. 15 -05 AMENDING CHAPTER 2.30 TOWN
CODE OF ETHICS OF THE AVON MUNICIPAL CODE TOWN ATTORNEY ERIC HEIL)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Gennett moved to
approve Second and Final Reading of Ordinance No. 15 -05; Councilor Burch seconded the motion and it
passed unanimously by those present. Mayor Pro Tern Wolf was absent.
6.7. FIRST READING OF ORDINANCE No. 15 -08 SETTING ADMINISTRATIVE DEPARTMENTS
TOWN ATTORNEY ERIC HEIL)
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
Councilor Reynolds moved to approve Ordinance No. 15 -o8; Councilor Smith -Hymes seconded the motion
and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
6.8. APPOINTMENT OF CML POLICY COMMITTEE REPRESENTATIVE AND ALTERNATE MAYOR JENNIE FANCHER)
Councilor Burch moved to approve the appointments of Councilor Gennett as the primary
representative and Mayor Pro Tern Wolf as the alternate representative; Councilor Smith -Hymes
seconded the motion and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
6.9. APPOINTMENT OF EAGLE COUNTY REGIONAL TRANSPORTATION COMMITTEE ALTERNATE
(MAYOR JENNIE FANCHER)
Councilor Gennett moved to approve the appointment of Councilor Smith -Hymes as the alternate
representative; Councilor Burch seconded the motion and it passed unanimously by those present.
Mayor Pro Tern Wolf was absent.
6.1o. APPOINTMENT OF TOWN COUNCIL MEMBERS TO SERVE ON AUDITOR SOLICITATION AND SELECTION
COMMITTEE MAYOR JENNIE FANCHER)
Councilor Smith -Hymes moved to approve the appointments of Councilor Prince and Councilor Burch as
members of the Auditor Solicitation and Selection Committee; Councilor Reynolds seconded the
motion and it passed unanimously by those present. Mayor Pro Tern Wolf was absent.
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. MAYOR & COUNCIL COMMENTS
9. WRITTEN REPORTS
9.1. GIFT REPORTING (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
9.2.MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
10. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 7:45 p.m.
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APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JULY 28, 2015
AVON TOWN HALL, ONE LAKE STREET
RES TFULLY SUBMI To.
Preston Neill, Executive As 'stant to the Town Manager
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