TC Minutes 05-26-2015TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MAY 26, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:12 p.m. A roll call was taken and Council members present
were Megan Burch, Buz Reynolds, Matt Gennett, Jake Wolf, Scott Prince and Sarah Smith Hymes. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning Manager Matt Pielsticker,
Director of Parks and Recreation John Curutchet, Assistant Town Manager Scott Wright, Executive Assistant
to the Town Manager Preston Neill and Town Clerk Debbie Hoppe
2. APPROVAL OF AGENDA
Mayor Pro Tern Wolf asked to add Item 6.3 ECO Transit and Trails update.
Town Attorney Eric Heil requested adding the following executive session item:
For a conference with the Town Attorney for the purpose of receiving legal advice regarding a Mountain Star
water storage tank under C.R.S. §24- 6- 402(2)(b).
Town Manager Virginia Egger asked to add Tiger Grant Support.
Council agreed to the changes.
3. PUBLIC COMMENT —COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
No comments were made.
4. ACTION ITEMS
4.1. PRESENTATION AND MOTION TO ACCEPT THE 2014 TOWN AUDIT
(ASSISTANT TOWN MANAGER SCOTT WRIGHT, PAUL BACKES, MCMAHAN & Assoc., CPAs)
Councilor Reynolds moved to accept the 2014 Comprehensive Annual Financial Report; Councilor Burch
seconded the motion and it passed unanimously by those present.
4.2. PRESENTATION OF A CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING (CAFR) TO
ASSISTANT TOWN MANAGER SCOTT WRIGHT AND FINANCE MANAGER VALERIE BARRY ON BEHALF OF THE
FINANCE DEPARTMENT (MAYOR JENNIE FANCHER)
4.3. PUBLIC HEARING SECOND READING OF ORDINANCE NO. 15 -06, A REZONING OF LOT B, AVON CENTER
SUBDIVISION, FROM PUD TO TOWN CENTER (TC) ZONE DISTRICT (PLANNING MANAGER MATT PIELSTICKER)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Burch moved to
approve the Second Reading of Ordinance No. 15 -o6, A Rezoning of Lot B, Avon Center Subdivision,
from PUD to Town Center (TC) Zone District; Mayor Pro Tern Wolf seconded the motion and it passed
unanimously by those present.
4.4. REVIEW AND DIRECTION REGARDING A PROPOSAL BY THE SEASONS FOR REDEVELOPMENT AND CHANGES
FROM COMMERCIAL USE TO ACCOMMODATIONS USE ABUTTING THE MAIN STREET MALL
(PLANNING MANAGER MATT PIELSTICKER)
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MAY 26, 2015
AVON TOWN HALL, ONE LAKE STREET
4.5. ACTION ON NOTICE OF AWARD FOR THE 2015 RECREATION CENTER REMODEL PROJECT
TOWN ENGINEER JUSTIN HILDRETH)
Councilor Reynolds moved to authorize issuance of Notice of Award for the 2015 Recreation Center Remodel
Project Contract to the low bidder, Woodstone Homes, in the amount of $104,940. Councilor Smith Hymes
seconded the motion and it passed unanimously by those present.
4.6. FIRST READING OF ORDINANCE NO. 15 -07, AMENDING CHAPTER 5.24, SECTION 9.12.080 AND CHAPTER 9.40
OF THE AVON MUNICIPAL CODE AND REPEALING RESOLUTION NO. 88 -20 CONCERNING AMPLIFIED SOUND
PERMITS, PERMITTING OF PRIVATE EVENTS ON TOWN PROPERTY AND PROHIBITING SMOKING IN PARKS, OPEN
SPACE AND THE MAIN STREET MALL TOWN ATTORNEY ERIC HEIL)
Councilor Reynolds moved to approve the First Reading of Ordinance No. 15 -07, Amending Chapter
5.24, Section 9.12.08o and Chapter 9.40 of the Avon Municipal Code and Repealing Resolution No. 88-
20 Concerning Amplified Sound Permits, Permitting of Private Events on Town Property and Prohibiting
Smoking in Parks, Open Space and the Main Street Mall. Councilor Prince seconded the motion and it
passed on a 6 to 1 vote. Mayor Pro Tern Wolf voted no.
4.7. ACTION ON APPROVAL OF DATES AND FUNDING FOR THE COMMUNITY MUSIC FESTIVAL SERIES, PRODUCER
PEAK PERFORMANCES, TO BE HELD AT THE NOTTINGHAM PAVILION ON AUGUST 5, 12 AND 19
MIKE O'BRIEN, PEAK PERFORMANCES AND FESTIVAL AND SPECIAL EVENTS DIRECTOR DANITA DEMPSEY)
Mayor Pro Tern Wolf stepped down due to a conflict of interest.
Councilor Burch moved to approve the dates of August 5,12 and 19, 2015, for the Free Community Concert
Series, and funding in the amount of $45,000 to Peak Performances, producer of the event. Funding is
approved from the General Fund's Special Events Assigned Fund Balance. [In addition, I move to approve
$8,500 from the General Fund's Contingency Fund for the performer Keb' Mo' on August 19th.] Councilor
Reynolds seconded the motion and it passed unanimously by those present. Mayor Pro Tern recused
himself.
4.8. PUBLIC HEARING RESOLUTION NO. 15 -09, AMENDING THE 2015 GENERAL, WATER, DEBTS ERVICE, FLEET
MAINTENANCE AND TRANSIT FUND BUDGETS (BUDGET ANALYST KELLY HUITT)
Mayor Pro Tern Wolf returned to the meeting. Mayor Fancher opened the Public Hearing, no
comments were made. Councilor Reynolds moved to approve Resolution No. 15 -09, Amending the 2015
General, Water, Debt Service, Fleet Maintenance and Transit Fund budgets and Resolution No. 15 -10,
Amending the 2015 Capital Projects Fund budget with the revisions discussed, resort app removed.
Councilor Gennett seconded the motion and it passed unanimously by those present.
4.9. PUBLIC HEARING RESOLUTION NO. 15 -1o, AMENDING THE 2015 CAPITAL PROJECTS FUND BUDGET
BUDGET ANALYST KELLY HUITT)
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MAY 26, 2015
AVON TOWN HALL, ONE LAKE STREET
4.10. MINUTES FROM MAY 12, 2015 MEETING (TOWN CLERK DEBBIE HOPPE)
Councilor Gennett moved to approve the Minutes from May 12, 2015; Councilor Reynolds seconded the
motion and it passed unanimously by those present.
5. STUDY SESSION
5.1. DISCUSSION REGARDING TOWN OF AVON POLICING PHILOSOPHY, INCLUDING BODY WORN CAMERAS, CORE
PATROLLING, SEAT BELT INFRACTIONS, AND REVIEW OF IT QUARTERLY POLICE REPORT
(POLICE CHIEF ROBERTTICER)
6. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6.1. COLORADO MUNICIPAL LEAGUE (CML) EAGLE 2015 SPRING OUTREACH MEETING (MAYOR PRO TEM WOLF)
6.2. UBER UPDATE (MAYOR PRO TEM WOLF)
]. MAYOR & COUNCIL COMMENTS
8. WRITTEN REPORTS
8.1. MONTHLY FINANCIALS (BUDGET ANALYST KELLY HUITT)
9. EXECUTIVE SESSION, IF NEEDED (THIS SESSION IS NOT OPEN TO THE PUBLIC)
9.1. FOR THE PURPOSE OF A CONFERENCE WITH THE TOWN ATTORNEY FOR RECEIVING LEGAL ADVICE UNDER C.R.S.
§24- 6- 402(2)(6) CONCERNING THE TOWN MANAGER INQUIRY.
Mayor Fancher moved to meet in Executive Session For the purpose of a conference with the Town
Attorney for receiving legal advice under C.R.S. §24- 6- 402(2)(b) concerning the Town Manager inquiry,
And for a conference with the Town Attorney for the purpose of receiving legal advice regarding a Mountain
Star water storage tank under C.R.S. §24- 6- 402(2)(b).
Town Attorney Eric Heil asked that the Mountain Star water storage tank under C.R.S. §24- 6- 402(2)(b) be
discussed first and that Town Manager Virginia Egger excuse herself during the Town Manager inquiry item.
The time was 9:30 p.m.
Council reconvened into regular session at 10:44 p.m.
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MAY 26, 2015
AVON TOWN HALL, ONE LAKE STREET
10. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:45 p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY 5 BMITTED:
Debbie Hoppe, ToW'rklerk
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