TC Minutes 03-10-2015Avon
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MARCH 10, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:07 p.m. A roll call was taken and Council members present
were Megan Burch, Buz Reynolds, Matt Gennett, Jake Wolf, Scott Prince and Sarah Smith Hymes. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Director of Economic Initiatives
Susan Fairweather, Planning Manager Matt Pielsticker, Executive Assistant to the Town Manager Preston
Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher asked to remove from the agenda Item 6.2 Action on request by Brookside for
assistance with water rights purchase cost. Council agreed to the change.
3. PUBLIC COMMENT —COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA
Jonathan Levine commented.
4. PROCLAMATION NAMING THE WEEK OF MARCH 9T" AS SCOTTY STOUGHTON WEEK
5. CONSENT AGENDA
5.1. ACTION ON LETTER OF ENGAGEMENT RETAINING MOSES WITTEMYER, AND APPOINTMENT OF RICHARD
MEHREN AND JAY MONTGOMERY AS SPECIAL WATER COUNSEL TOWN ATTORNEY ERIC HEIL)
5.2. MINUTES FROM FEBRUARY 20, 2015 RETREAT TOWN CLERK DEBBIE HOPPE)
5-3. MINUTES FROM FEBRUARY 24, 2015 MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Gennett moved to approve the Consent Agenda as submitted; Mayor Pro Tern Wolf seconded
the motion and it passed unanimously by those present.
6. ACTION ITEMS
6.1. PUBLIC HEARING ON RESOLUTION No. 15 -04, APPROVING A MINOR PUD AMENDMENT FOR LOTS 38 & 39, BLOCK
4, WILDRIDGE SUBDIVISION TOWN PLANNER BRIAN GARNER
Mayor Fancher opened the Public Hearing, Alice Leeds commented. Mayor Fancher moved to continue
Resolution No. 15 -04, approving a Minor PUD Amendment for Lots 38 & 39, Block 4, Wildridge Subdivision to
Tuesday, March 24th at 5:00 pm; Mayor Pro Tern Wolf seconded the motion and it passed 6 to 1 vote.
Councilor Gennett voted no.
6.2. ACTION ON REQUEST BY BROOKSIDE FOR ASSISTANCE WITH WATER RIGHTS PURCHASE COSTS
TOWN ENGINEERJUSTIN HILDRETH)
6.3. RESOLUTION 15 -o6, APPROVING THE FOURTH SUPPLEMENTAL WATER SERVICE AGREEMENT WITH THE UPPER EAGLE
REGIONAL WATER AUTHORITY TOWN ENGINEER, JUSTIN HILDRETH)
Mayor Fancher moved to approve Resolution 15 -06, approving the Fourth Supplemental Water Service
Agreement with the Upper Eagle Regional Water Authority; Councilor Gennett seconded the motion and
it passed unanimously by those present.
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MARCH 10, 2015
AVON TOWN HALL, ONE LAKE STREET
6.4.ACTION ON REQUEST FOR CALENDAR DATES AND FUNDING FOR THE MAN OF THE CLIFF FESTIVAL ON OCTOBER 10 -11
IN NOTTINGHAM PARK AND ON THE PERFORMANCE PAVILION
DIRECTOR OF ECONOMIC INITIATIVES SUSAN FAIRWEATHER)
Mayor Fancher moved to approve $7,000 funding request with approval of dates left up to Danita Dempsey
Special Events Supervisor and Adam Williams for the Man of the Cliff Festival in Nottingham Park and on the
Performance Pavilion; Councilor Reynolds seconded the motion and it passed unanimously by those present.
Mayor Pro Tern Wolf recused himself.
6.5-PUBLIC HEARING SECOND READING OF ORDINANCE NO. 15 -01, SERIES OF 2015, AN ORDINANCE REGARDING
RETIREMENT BOARD COMPOSITION AND EMPLOYEE RETIREMENT PLANS
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Burch moved to
approve Second Reading of Ordinance No. 15 -01, Series of 2015, an Ordinance Regarding Retirement Board
Composition and Employee Retirement Plans; Councilor Gennett seconded the motion and it passed
unanimously by those present.
6.6. FIRST READING OF ORDINANCE N0. 15 -02, SERIES OF 2015, AN ORDINANCE AMENDING AVON MUNICIPAL CODE
CHAPTERS 1.04 DEFINITIONS, 3.12 REAL ESTATE TRANSFER TAX, 5.04 BUSINESS LICENSES, AND 5.16 PEDDLERS
AND SOLICITORS TOWN ATTORNEY ERIC HEIL)
Councilor Gennett moved to approve First Reading of Ordinance No. 15 -02, Series of 2015, An Ordinance
Amending Avon Municipal Code Chapters 1.04 Definitions, 3.12 Real Estate Transfer Tax, 5.04 Business
Licenses, and 5.16 Peddlers and Solicitors; Councilor Reynolds seconded the motion and it passed
unanimously by those present.
7. WORK SESSION
7.1. DIRECTION TO TOWN STAFF REGARDING TERM SHEET FOR AN INTERGOVERNMENTAL AGREEMENT WITH THE
EAGLE RIVER FIRE PROTECTION DISTRICT FOR A FUNDING PARTNERSHIP IN ACQUIRING LOT 1B FOR A JOINT
POLICE AND FIRE PUBLIC SAFETY CENTER AND PROCESS FOR DESIGN, COST ESTIMATING, BIDDING AND
CONSTRUCTION MANAGEMENT OF THE CENTER TOWN ATTORNEY ERIC HEIL)
8. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
y. MAYOR & COUNCIL COMMENTS
10. WRITTEN REPORTS
10.1. GIFT REPORTING — WINTERWONDERGRASS (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
11. EXECUTIVE SESSION, IF CALLED THIS SESSION IS NOT OPEN TO THE PUBLIC)
11.1. FORTH E PURPOSE OF A CONFERENCE WITH THE TOWN ATTORNEY FOR RECEIVING LEGAL ADVICE UNDER C.R.S. §24-
6- 402(2)(B) AND FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAYS MARCH 10, 2015
AVON TOWN HALL, ONE LAKE STREET
NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S.
§24- 6- 402(2)(E) CONCERNING PROPOSED AMENDMENTS TO THE ESTABLISHING AGREEMENT AND THE MASTER
SERVICE AGREEMENT WITH THE UPPER EAGLE RIVER WATER AUTHORITY.
11.2. FOR THE PURPOSE OF A CONFERENCE WITH THE TOWN ATTORNEY FOR RECEIVING LEGALADVICE UNDER C.R.S. §24-
6- 402(2)(6) CONCERNING THE MOUNTAIN STAR WATER STORAGE TANK.
Mayor Fancher moved to meet in Executive Session for the purpose of a conference with the Town
Attorney for receiving legal advice under C.R.S. §24- 6- 402(2)(b) and for the purpose of determining positions
relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or
instructing negotiators, under C.R.S. §24- 6- 402(2)(e) concerning proposed amendments to the Establishing
Agreement and the Master Service Agreement with the Upper Eagle River Water Authority as well as for the
purpose of a conference with the Town Attorney for receiving legal advice under C.R.S. §24- 6- 402(2)(6)
concerning the Mountain Star water storage tank; Councilor Smith Hymes seconded the motion and it
passed unanimously by those present.
The time was 8:03 p.m.
Mayor Fancher made a motion to end the Executive Session; Councilor Gennett seconded the motion and it
passed unanimously by those present.
The time was 8:55 p.m.
12. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 8:56 p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTF,I,f SUBMITTED:
Debbie e, Town Clerk
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