TC Council Packet 09-17-2014 Special Meeting TOWN OF AVON, COLORADO
SPECIAL MEETING FOR WEDNESDAY, SEPTEMBER 17, 2014
MEETING BEGINS AT 6:30PM
AVON TOWN HALL, ONE LAKE STREET
Page 1
PRESIDING OFFICIALS
MAYOR RICH CARROLL
MAYOR PRO TEM JENNIE FANCHER
COUNCILORS DAVE DANTAS, CHRIS EVANS, ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF, MATT
GENNETT
TOWN STAFF
TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA EGGER TOWN CLERK: DEBBIE HOPPE
ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS.
GENERAL COMMENTS ARE WELCOME DURING PUBLIC COMMENT, AND COMMENTS ARE ALSO WELCOME ON ANY AGENDA TOPIC.
PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MATERIALS.
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON LIBRARY.
THE AVON TOWN COUNCIL MEETS THE 2ND AND 4THTUESDAYS OF EACH MONTH.
______________________________________________________________________________________________________________
1. CALL TO ORDER & ROLL CALL – 6:30 PM
2. APPROVAL OF AGENDA
3. EXECUTIVE SESSION (THIS MEETING IS NOT OPEN TO THE PUBLIC)
EXECUTIVE SESSION FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24-6-402(2)(B) FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS
THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING
NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) WITH REGARD TO THE AVON PAVILION PROJECT CONTRACTS
4. WORK SESSION – 7:30 PM
4.1. REVIEW AND DIRECTION ON PAVILION CONSTRUCTION OPTIONS AND ASSOCIATED COSTS
4.2. DIRECTION ON FUNDING CHRISTY SPORTS PARKING LOT EXPANSION
5. COUNCIL COMMENTS
6. ADJOURNMENT
TOWN COUNCIL REPORT
PAGE 1 OF 1
To: Mayor and Town Council
From: Virginia C. Egger, Town Manager
Date: September 15, 2014
Agenda Topic: Nottingham Park Pavilion – Value Engineering & Recommended Program Changes
The purpose of Town Council’s Special Meeting on Wednesday, September 17, 2014, is to provide direction to staff
in regards to reducing estimated construction costs for the new Nottingham Park Pavilion. Contractor Chris Evans,
Evans Chaffee Construction Group, met with me late on September 5th to notice me that his construction estimate,
based upon the 90% completed design plans provide by VAg, architects for the Town, were at the $3,500,000 level.
The most recent verbal estimate from architect Brian Judge, VAg, was $2,200,000 to $2,400,000. Over the
weekend Chris reviewed all construction items and prepared a recommended set of value engineering and program
cost cuts, bringing the construction estimate down to $2,700,000 for designed elements.
Meetings were held with the architects and contractor on September 9th and 14th, Councilors Dantas, Reynolds and
Wolf, attending one or both meetings, and with staff to assess options and prepare recommendations for value
engineering and cost cuts. The described attachments provide information on the available options, summary of
funding for the project and history of the Town’s efforts to construct a stage in Nottingham Park.
On September 17th, I will be joined by Architects Brian Judge and Tom Bashford of VAg, and Evans Chaffee
representatives Todd Goulding and Tommy Harmon. Town Engineer Justin Hildreth and Assistant Town Manager
Scott Wright will also be present.
Please find attached:
Attachment 1 – Summary of Options for Design, Schedule and Construction Cost Estimated
Attachment 2 - Town of Avon Nottingham Pavilion – Value Engineering & Program Cost Cutting Estimated – ECCG
will bring an updated version on Wednesday as pricing is coming in daily.
Provides the estimated cost for construction at the 90% design level
Summarizes all design and contractor fees
Lists construction items which have been reviewed by the architect, contractor, Town staff and Councilors
Dave Dantas, Buz Reynolds and Jake Wolf for elimination, change of finish materials and/or delay
Identifies items which are still in pricing
Provide a Pricing and Construction Contingency of 15%
Attachment 3 – Funding of the Pavilion
Identifies Capital Projects Fund monies from Real Estate Transfer Taxes
Projects Capital Projects Fund Five Year Plan with Pavilion Cost Estimate
Attachment 4 – Nottingham Park Pavilion History
ATTACHMENT 1
Summary of Options for Design, Schedule and Construction Cost Estimated
Estimated Cost of the Pavilion: July 22 $1,900,000
Estimated Cost of the Pavilion: August 20 $2,200,000
Estimated Construction Cost: September 5
90% Design Documents: w/o Value Engineering $3,500,000
Design and Contractor Fees: Fixed Amounts: $ 410,000
Total Funds Available: See Attachment 3 $3,500,000
OPTION 1: Complete Current Design with Value Engineering and Program Cost Cuts
Estimated Cost: $3,500,000, includes all fees
Attachment 2
Construct the current design with value engineering and program cost cutting for the green room. This
option is still going through pricing and design analysis. The largest unknown savings component is the
reduction of the new proposed height for the pump house and Green Room and/or reduction of the
total height of the roof canopy by 10’ – 11’. This option preserves the original design, changes
expensive finishes for still beautiful but less costly finishes and completes the project with the Green
Room being constructed without a bathroom or sink. The needed plumbing for these elements could be
added in the future.
OPTION 2: Redesign and complete at a construction budget of $1,800,000
Estimated Cost: $2,200,000, construction of $1,800,000 with fees of $400,000
To date, the contractor has committed to purchasing goods and labor in the amount of $1,200,000. VAg
has been asked to prepare a description and/or cost for use of these materials and completion of the
stage with a balance of construction funds in the amount of $600,000. The option will be presented to
Council at the September 17th meeting.
Please Note: This option may not realistically result in a “useable structure”. $600k may only be enough
to protect the existing structure (concrete & steel from the elements) along with a few additional
finishes.
OPTION 3: Stop construction and redesign for 2015 completion
Sunk Cost Estimate for 2014: Design & Engineering: $410,000 Plus Construction: $700,000 +/-
While $1,200,000 in materials and labor has been ordered, the project could complete the work in the
lake bed, and close shop for a redesign and bid. Stopping current orders will require storage of
materials, but are possible on some orders. This option would necessitate a review of the construction
costs forecasts, and new fees for both design and construction management.
Page 1 of 5
Possible Value
Engineering
ECCG
Recommends
Town Council
Reps
Recommend
$3,497,750 $3,497,750 $3,497,750
($878,334)($830,069)($833,659)
$2,619,416 $2,667,681 $2,664,091
$245,000 $245,000 $245,000
$165,233 $165,233 $165,233
$410,233 $410,233 $410,233
$3,029,649 $3,077,914 $3,074,324
$392,912 $400,152 $399,614
$3,422,561 $3,478,066 $3,473,938
Total All Design & Construction Service Fixed Fees
ATTACHMENT 2
TOWN OF AVON NOTTINGHAM PAVILION
VALUE ENGINEERING & PROGRAM COST CUTTING ESTIMATES
ESTIMATED TOTAL NOTTINGHAM PAVILION
Pricing & Construction Contingency: 15%
ESTIMATED TOTAL NOTTINGHAM PAVILION WITH CONTINGENCY
SUMMARY OF VALUE ENGINEERING & PROGRAM COST CUTTING WORK TO DATE
Current Construction Estimate: As designed at 90%
Potential VE & Cost Cutting Savings*
Estimated Construction Cost with Value Engineering & Cost Cutting
Architecture, Engineering and Design Not to Exceed Fees
General Conditions & Construction Service Fixed Fees
* Does not include:
Water Features - Eliminated per Owner
Baffles at Canopy - No design yet
AV System - Raceways included; no AV planned; producers must provide
Performance Lighting System - Raceways included; additional savings from estimate below not yet itemized
Any item not shown in drawings (skirts, signage, etc.)
Does not include plate steel added between 75% & 90% CD's
Page 2 of 5
Item
#ITEM DESCRIPTION RATIONALE Possible Value
Engineering
ECCG
Recommends
Town Council
Representatives
Recommend
06
.
0
1
Reduce Height of
Pump House &
Green Room by 5' -
EPDM Flat Roof
The plans call for extending the height of the
existing Pump House by 10 feet. This doubles
the height of the Pump House. The Green
Room is designed to match the size and scale of
the Pump House. This lowers the height by 5'.
[See Footnote 1]
This height addition is huge. This doubles the height of
the existing structures and adds additional heated
space within the buildings with no benefit to the space.
This reduces the height and eliminates the sloping
metal roof in lieu of a flat roof with fully adhered 60 mil
EPDM roofing.
PRICING PRICING PRICING
04
.
0
2
Change Basalt
Panels to Black
Stucco
Eliminates the black basalt stone panels on the
Pump House and the Green Room. Replaces it
with a Portland Cement Plaster in a
Charcoal/Black finish color with a v-groove
reveal pattern to mimic the reveal pattern
shown for the stone cladding system.
Purely a cost driven decision. PC Plaster has been used
extensively in this area for many years and is a proven
system. The color and reveal pattern mimics what is
designed. Stone panels can be added in the future.
Comment VAg: Portland cement plaster (Stucco) will
hold up to the weather, however it will not hold up to
impact of equipment and public abuse such as
vandalism and skateboarding.
($176,556)($176,556)($176,556)
04
.
0
1
Concrete Pavers in
lieu of Flagstone
(east pavers)
Changes sandstone random pavers for a 60 mil
concrete paver to match installation at the
Pedestrian Mall.
The concrete pavers are significantly less costly and will
hold up better than the sandstone. Consider stamping.
Vag Comment: Concrete Pavers are an acceptable
alternate material as a cost reduction. Stamped
concrete will crack and, if de-icing salts or chemicals are
used, the finish will discolor, flake and the surface will
spall. PRICING
($137,756)($137,756)($137,756)
16
.
0
1
Lighting VE *
Meet with lighting
designer next
week to
completely re-
The lighting spec needs to be reviewed and
adjusted. This need to be reduced and
re=specified to reduce costs. There is no pre-
determined plan for achieving this savings.
The amount of lighting can be reduced and the lights
respeced to lower costs. This scope of work is
completely out of line cost wise and needs to be
reduced.
($100,000)($100,000)($100,000)
04
.
0
3
Revised stone
veneer to a more
modern
economical stone
and reduce wall
Changes out the modular buff sandstone with a
more economical alternative. The OK brown
stone is installed on the bottom of the stage.
The type of stone isn't as important as the savings that
can be generated. This is still a high quality finish.
PRICING
($95,500)($95,500)($95,500)
Page 3 of 5
Item
#ITEM DESCRIPTION RATIONALE Possible Value
Engineering
ECCG
Recommends
Town Council
Representatives
Recommend
15
.
0
5
Eliminate
Bathroom (all
water & sewer),
but include rough-
ins *
This eliminates all systems associated with the
potable water system and the sanitary sewer
system. This eliminates the bathroom and sink
in the Green Room. Space for bathroom will be
a drywalled storage room with a door. Exhaust
fan is eliminated from bathroom.
The cost associated with water supply and sewer lines
to furnish one bathroom are significant. They only
serve the plumbing system in the Green Room. The
sewer line is not deep enough to tie into at the limit of
the parking lot and will have to be chased across the
parking lot increasing the potential cost exposure. VAg
Comment: This is a program item that was added to
the project by the Owner during the planning stages of
the project. To eliminate the bathroom or not is the
Owners decision. Water will need to be provided to the
water hydrants/hose bibbs for cleaning/maintenance of
the floor surfaces. PRICING
($64,851)($64,851)($64,851)
04
.
0
4
Change East On
Grade Paver Plaza
To Colored
Concrete *
Changes the concrete 60 mil pavers to colored
concrete with a broom finish
Cost savings VAg Comment: Stamped concrete will
crack and, if de-icing salts or chemicals are used, the
finish will discolor, flake and the surface will spall.
PRICING
($55,757)($55,757)($55,757)
07
.
0
2
Delete Event
Terrace
Waterproofing*
Deletes the horizontal waterproofing between
the subslab and the topping finishes (pavers,
etc.)
The original design intent is for waterproofing over the
concrete slab over unfinished metal deck. This is to
prevent deterioration of the metal deck in areas where
the sub slab cracks. However, we have included
galvanized metal decking which has a rust preventive
finish. Seems like the waterproofing could be
eliminated as a result. VAg Comment: The Architect
and Structural Engineer do not support this cost saving
item. [See Footnote 2]
($45,972)($45,972)($45,972)
03
.
0
1
Eliminate Polished
Slab
Change the polished concrete slab at the stage
to a grey broom finished slab.
A grey slab will meet the requirements and hold up
well. The broom finish will have better slip resistance
than polished concrete. Polishing can be done later, if
desired. [See Footnote 3] PRICING
($26,652)($26,652)($26,652)
04
.
0
8
Eliminate East On-
Grade Concrete
Plaza
Tis eliminates the concrete plaza on grade on
the east side in front of the stage.
Not recommended. If the hardscape is removed, an
asphalt roadway needs to be added eating up this
potential savings.
($26,404)NR NR
Page 4 of 5
Item
#ITEM DESCRIPTION RATIONALE Possible Value
Engineering
ECCG
Recommends
Town Council
Representatives
Recommend
04
.
0
5
Change Event
Terrace Concretye
Pavers to Stamped
Concrete *
Changes the concrete 60 mil pavers to colored
concrete with a broom finish
Cost savings. Not recommended. VAg Comment:
Stamped concrete will crack and, if de-icing salts or
chemicals are used, the finish will discolor, flake and
the surface will spall.
PRICING
($21,861)NR ($21,861)
03
.
0
2
Eliminate
basement slab on
grade
This will eliminate the slab on grade in the
basement level and leave the gravel prep only.
Storage can be done on top of gravel. This saves
money and can be installed later. VAg Comment: Do
not recommend. Concrete slab should be kept in
electrical room at minimum. Equipment in space
should be kept free of dirt and dust.
($18,271)($18,271)NR
07
.
0
1
Delete Rigid
Insulation at
Canopy
There is 2-1/2" of rigid insulation in the roof
assembly in the canopy above the stage. This is
not a thermal requirement. Architect has
If it's raining, sound is probably the least of the worries.($15,420)($15,420)($15,420)
09
.
0
2
Tile Changes
Changes the specified tile from an expensive
spec to a more moderately priced tile at $20
per SF installed.
The speced tile ranges from $35 per SF to $96 per SF.
ECCG's opinion is that this is significantly more
expensive than expected for the Green Room floor and
Restroom. VAg Comment: A more cost effective tile
package can be selected
($14,496)($14,496)($14,496)
04
.
0
6
Change South
Walkway to
Colored Concrete *
Changes the concrete 60 mil pavers to colored
concrete with a broom finish
Cost savings. This pathway ties to an asphalt pathway.
Pavers seem excessive here. VAg Comment: Stamped
concrete will crack and, if de-icing salts or chemicals are
used, the finish will discolor, flake and the surface will
spall.
PRICING
($11,991)($11,991)($11,991)
09
.
0
1
Delete Drywall
Deletes drywall from closets around steel
columns on stage, the interior of the pump
house and the basement walls.
No reason for drywall to be installed in these areas.($11,424)($11,424)($11,424)
12
.
0
1
Eliminate Cabinetry
in Green Room
The plans call for 18 lineal feet of cabinets (base
and upper) with 3' wide by 9' tall pantry closets
at each end. Plans also show a solid surface
counter top. This eliminates this cabinetry.
Seem excessive for the use. What are these going to be
used for? Why can't a table be placed in the space?
VAg Comment: This is a program item that was added
to the project by the Owner during the planning stages
of the project. To eliminate the cabinetry or not is the
Owners decision. Blocking should be provided in the
walls in the event cabinets are added in the future.
($11,167)($11,167)($11,167)
08
.
0
3
Eliminate Fake
Windows at Pump
House & Green
There are three fake windows installed at the
Pump House and Green Room. This deletes
these windows
This has no affect on the functionality of the project
and saves money.($7,373)($7,373)($7,373)
01
.
0
1
Use Cabin for Job
Office
Included money for job office, but Cabin is empty and
not in use. ($6,478)($6,478)($6,478)
Page 5 of 5
Item
#ITEM DESCRIPTION RATIONALE Possible Value
Engineering
ECCG
Recommends
Town Council
Representatives
Recommend
08
.
0
2
Reduce Size of
Sliding Doors
The sliding pocket doors at the Green Room are
drawn as 10' tall. This changes those doors to
7' tall.
10' tall doors are very costly. Vag Comment: We
cannot support sliding doors to this space under 8’-0”
tall PRICING
($6,170)($6,170)($6,170)
02
.
0
1
Eliminate Boulder
Seating in front
Eliminates the row of seating at the bottom of
the 6' wall in front of the stage.
People sitting on these boulders will not be able to see
the stage. Boulders can be added later. ($5,861)($5,861)($5,861)
02
.
0
2
Landscape VE There is $50,000 worth of landscaping. Seems
that this could easily be reduced by 10%
10% - Working on estimate to further reduce. Vag
Comment: Landscape can be added at a later date.
Recommend keeping landscape in planters in and
around the structure.
($5,141)($5,141)($5,141)
04
.
0
7
Change North
Paver Area inside
Gate to Colored
Concrete
Changes the concrete 60 mil pavers to colored
concrete with a broom finish Cost savings ($3,972)($3,972)($3,972)
10
.
0
1
Revise Bath
Accessories
Bath Accessory spec include a Dyson Air Blade
hand dryer @ $2,100 and a lighted mirror at @
$1,200. This eliminates those items in lieu of a
standard mirror.
This is an extremely costly expense for a seldom used
restroom. VAg Comment: More cost effective
accessories can selected. Lighting and a large mirror
will be needed for artists
($3,547)($3,547)($3,547)
15
.
0
3
Eliminate Cast Iron
Waste & Vent
Changes drain and vent lines from cast iron to
PVC/ABS.
The only reason to use cast iron in this application
would be noise reduction. The drain lines through run
the basement where noise reduction is not an issue.
This has no affect on the stage.
($3,290)($3,290)($3,290)
09
.
0
3
Reduce Height of
Restroom Tile
Changes the tile wainscot in the restroom from
floor to ceiling on all walls to a 4' height.
There is no reason for the tile to go floor to ceiling
given the cost constraints. VAg Comment: Tile height
can be reduced. Town should anticipate maintenance
of less durable finish more often than tile.
($3,084)($3,084)($3,084)
02
.
0
3
Gravel Boat Ramp
in lieu of asphalt
Changes the asphalt section of the proposed
boat ramp to gravel.
Cost. Asphalt would be a more user friendly option.
KEEP AS ASPHALT MOVE TO LAKE LINER BUDGET ($2,928)($2,928)($2,928)
15
.
0
1
Add Air
Conditioning to
Green Room
Direct sunlight from south west can be intense in the
late afternoon. Cooling would be beneficial for multi-
use functionality. Vag Comment: Recommend
conditioning this space.
$3,588 $3,588 $3,588
15
.
0
4
Reduce Heated
Area in Storage Cannot Do NR NR
08
.
0
1
Eliminate Glass
Above Stage Rejected NR NR
15
.
0
2
Humidification Vag Comment: Suggest roughing in power and
plumbing Rejected NR NR
($878,334)($830,069)($833,659)ESTMATED SAVINGS
ATTACHMENT 3
Pavilion Funding
At the Town Council meeting of July 22, 2014, when evaluating all 2014 capital projects and faced with
exceedingly higher bids than projected by Zehren Architects for the Pedestrian Mall, Post Boulevard
Landscaping and Avon Road Landscaping, the Council reviewed a series of options. These included
project scope reduction, project delays and the potential to finance the Nottingham Pavilion, which
at that date was estimated to cost upwards of $1,900,000. The Council recommended the staff
proceed with Certificates of Participation for the Pavilion construction.
On August 26th, the Council deliberated whether the bonds should be taxable or non-taxable. The
difference revolved around the Council’s desire to seek a donor for the naming of the stage. After a
review of options, Council directed staff that the proceeds from Certificates of Participation be used
for road and street improvements already planned for in the adopted Five Year Capital Improvements
Fund. The use of streets would always be public and not create a future challenge with private
monies funding the stage or being hosted on the stage. A debt issue of $3,500,000 will afford afford
the Council the opportunity to advance its road and street improvement program over a shorter time
frame and also bring in the Metcalf Road climbing lane in 2014, at a cost of $285,000, for the most
dangerous section prior to a full rebuild of the road.
The new debt issue, therefore, is constructed for Road and Street improvements as follows:
Capital Projects Fund
2015-2017 Road and Street Improvements
Source of Funds is from Real Estate Transfer Taxes
Total Amount for Certificates of Participation: $3,500,000
• Estimated interest rate on 15-year issue: Still being priced in the market
• Estimated annual average debt service: TBD once interest rate set
• Two Readings of an Ordinance: September 23 and October 14
• Closing in 2014
• Funds can be used over three years
Estimated Annual Unencumbered Fund Balance with new debt service: $1,400,000
The new monies for road and street projects, in the amount of $3,500,000, allows the Pavilion to
then be paid for in the Capital Projects Fund from current and expected real estate transfer taxes –
the source of funding in the Capital Projects Fund.
ATTACHMENT 4
NOTTINGHAM PARK PAVILION (STAGE) HISTORY
2008 - H.A. NOTTINGHAM PARK MASTER PLAN
The Master Plan for Harry A. Nottingham Park (2008) supports the inclusion of a performing arts pavilion either in
the vicinity of the current Municipal Building or integrated with a remodeled pumphouse. The survey of park users
resulted in approximately 45% of the respondents supporting a performing arts pavilion. The Master Plan identifies
the areas of the park for a pavilion as Zone A and Zone E. Zone A, is recognized as the common green, or events
area of the park and Zone E is the area around Town Hall and the log cabin.
The Master Plan includes several planning recommendations for Zone A, including “new pumphouse façade, possibly
integrated with the future addition of a multi-purpose lakeside pavilion and larger rental concession spaces.” This
zone is the small area at the southeast corner of the lake, just south of the pumphouse. Alternatively, the Master
Plan recommends the “multi-purpose community pavilion/band shell” be located in Zone E.
The Master Plan also contains other concepts for the pavilion such as the area immediately adjacent to the
Municipal Building. That location was further explored with design and construction drawings in 2010.
Excerpts from the Master Plan follow this Attachment 4.
2010 – STAGE DESIGNED AND BID
In 2010, a 60% complete and preliminary stage design was completed VAg and bid by the Town of Avon. The stage
was located on north of Town Hall, 25 FT deep by 46 FT wide and 35 FT tall. The low bid came in at $573,000. The
stage was not constructed.
DECEMBER 2013 – STAGE REVIEW WITH PROMOTERS
At the December 14, 2013, Town Council meeting, the Council directed staff to meet with local event promoters to
evaluate the stage design and present alternative locations for the stage in Nottingham Park2
JANUARY 28, 2014 – STAGE LOCATION
Council reviewed five (5) potential locations for the stage. Staff recommended keeping that stage at the currently
proposed location by Town Hall because the plans are 60% complete and any changes will be minimal and easily
incorporated for a summer 2014 construction. The stage is estimated to cost $650,000. Council provided direction
for further review.
FEBRUARY 25, 2014 – DESIGN FUNDING APPROVED
Council appropriates $20,000 from the Capital Projects Fund’s Contingency line item to complete the construction
plans and bid out the project. VAg is identified as the preferred architect by staff when considering VAg’s work on
the original stage.
APRIL 22, 2014 – SITE SELECTED & ADDITONAL DESIGN FUNDING IS APPROPRIATED
Council approves locating the stage at the pumphouse site and provides additional design funding of $50,000. Shift
to design assist program determined to be needed to meet project completion date target.
MAY 27, 2014 – BUDGET AMENDMENT APPROVED FOR $1,000,000 STAGE
JULY 15, 2014 - DIRECTION PROVIDED TO FUND STAGE WITH CERTIFICATES OF PARTICIPATION
With high bids being received for three major projects – The Mall and Post Boulevard and Avon Road Landscaping,
the Council directs staff to pursue a debt issue using COPs for the stage. This allows currently approved budget
funding to support the projects as negotiated down and modified. Bond proceeds are shown at $2,050,000 in
support of a facility cost of $1,930,000.
JULY 22, 2014 – EVANS CHAFFEE CONSTRUCTION GROUP SELECTED AS CONTRACTOR
AUGUST 20, 2014 – DIRECTION PROVIDED TO USE CERTIFICATES OF PARTICIPATION FOR STREETS
With the goal of raising funding support for the stage, including naming rights, the Town Council concludes debt for
the approved street and road projects in the Capital Projects Fund is a better fit for the COPs.
Excerpts from the Town of Avon Master Plan for Harry A.
Nottingham Park
Avon, Colorado
November 2008
To view the document in its entirety, please
visit: http://www.avon.org/DocumentCenter/Home/View/834
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Virginia Egger, Town Manager
Date: September 15, 2014
Agenda Topic: Direction on Christy Sports Parking Lot Expansion
I have reported to Jon White, President, Hoffmann Commercial Real Estate (HCRE), Council’s direction
to change the proposed License Agreement to a 20-year amortization schedule with a 99-year term.
Mr. White has replied to me that HCRE would not enter into the License under those terms. He feels
the development costs and on-going operations and maintenance costs, including probable asphalt
overlay replacement at 15 years, should be considered. To “take back” the parking lot with no
compensation for the improvements at 21 years, he concluded is not a good business enterprise for
HCRE.
He proposes one of the following options, based upon an updated cost estimate for the
improvements of $150,000:
1. HCRE will construct the parking lot with the Town of Avon contributing 50% of the
improvement costs. The Town will assume all maintenance and operations of the lot once
finished this fall.
2. The option presented at 2nd Reading be approved: 99-year term, with the License ending at
any time the Town pays HCRE up to $150,000 for the improvements.
I will be able to report on compliance status at Wednesday’s meeting.
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Virginia Egger, Town Manager
Date: September 15, 2014
Agenda Topic: Direction on Christy Sports Parking Lot Expansion
I have reported to Jon White, President, Hoffmann Commercial Real Estate (HCRE), Council’s direction
to change the proposed License Agreement to a 20-year amortization schedule with a 99-year term.
Mr. White has replied to me that HCRE would not enter into the License under those terms. He feels
the development costs and on-going operations and maintenance costs, including probable asphalt
overlay replacement at 15 years, should be considered. To “take back” the parking lot with no
compensation for the improvements at 21 years, he concluded is not a good business enterprise for
HCRE.
He proposes one of the following options, based upon an updated cost estimate for the
improvements of $150,000:
1. HCRE will construct the parking lot with the Town of Avon contributing 50% of the
improvement costs. The Town will assume all maintenance and operations of the lot once
finished this fall.
2. The option presented at 2nd Reading be approved: 99-year term, with the License ending at
any time the Town pays HCRE up to $150,000 for the improvements.
I will be able to report on compliance status at Wednesday’s meeting.