LA Minutes 05-22-2012TOWN OF AVON, COLORADO
MINUTES OF THE LOCAL LIQUOR LICENSING AUTHORITY MEETING
HELD MAY 22, 2012
The Avon Town Council acting as the Local Liquor Licensing Authority for the Town of Avon, Colorado convened
at 5:20 PM at the Avon Town Hall, One Lake Street, Avon, Colorado. A roll call was taken and Board members
of the Authority present were Dave Dantas, Chris Evans, Kristi Ferraro, Todd Goulding, Amy Phillips and Buz
Reynolds. (Carroll Absent)
INQUIRY OF THE PUBLIC FOR COMMENT AND APPROVAL OF AGENDA
PUBLIC HEARING ON SPECIAL EVENTS PERMIT
a. Applicant Name: Beaver Creek Resort Company
Event Name: 2012 Beaver Creek Rodeo Series
Event Date: June 28, 2012 / July 5, 12, 19, 2012 / August 2, 9, 16, 2012; 4 pm —10 pm
Event Manager: Jean Dennison
Event Location: Traer Creek Lot 1
Chairwoman Ferraro asked if the application materials were in order; Interim Town Manager Patty McKenny
noted that all materials were submitted. Jean Dennison, Beaver Creek Resort Company's Event Manager
reviewed the annual special event noting that a few extra rodeo nights were added. Chairwoman Ferraro
opened the public hearing no comments were made and the public hearing was closed. Board member Phillips
moved to approve Special Events Permit for Beaver Creek Resort Company for the 2012 Beaver Creek Rodeo
Series, Board member Evans seconded the motion and it passed unanimously by those present. (Carroll Absent)
b. Applicant Name: Team Evergreen Bicycle Club
Event Name: Triple Bypass Bicycle Tour
Event Date: July 14, 2012
Event Manager: Taylor Buzbee
Event Location: Harry A. Nottingham Park
Chairwoman Ferraro asked if the application was in order; Interim Town Manager Patty McKenny noted that all
materials were submitted. Taylor Buzbee, Team Evergreen Bicycle Club Event Manager, was present to
comment on the event and thank the town for its support over the years. The public hearing was opened, no
comments were made, and the hearing was closed. Board member Evans moved to approve the Special Events
Permit for Team Evergreen Bicycle Club, Inc.; Board member Goulding seconded the motion and it passed
unanimously by those present. (Carroll Absent)
c. Applicant Name: Eagle Valley Humane Society
Event Name: Salute to U.S.A.
Event Date: July 3, 2012
Event Manager: Char Quinn
Event Location: Harry A. Nottingham Park
Chairwoman Ferraro asked if the application materials were in order; Interim Town Manager Patty McKenny
noted that all materials were submitted. Char Quinn, Salute to USA Event Manager, reviewed the annual
special event noting that she had been doing this for many years. Chairwoman Ferraro opened the public
hearing no comments were made and the public hearing was closed. Board member Phillips moved to approve
Special Events Permit for Eagle Valley Humane Society, Board member Evans seconded the motion and it
passed unanimously by those present. (Carroll Absent)
Report Of Changes In Corporation, Limited Liability company and partnership
a. Applicant: Wal -Mart Stores, Inc. d /b /a Wal -Mart #1199
Address: 171 Yoder Avenue
Manager: Jeremy Rank
Type: Retail 3.2% Off - Premises Beer License
Chairwoman Ferraro presented the item and noted that all the materials were in order. Board member Dantas
moved to approve the Report Of Changes In Corporation, Limited Liability Company and Partnership. Board
member Phillips seconded the motion and it passed unanimously by those present. (Carroll absent)
Transfer of Ownership
a. Applicant: East West Resorts, LLC & Avon Riverfront Restaurant, LLC d /b /a Westin Riverfront Resort &
Spa and cima
Current Owner: East West Resorts, LLC & Riverfront Village Restaurant, LLC d /b /a Westin Riverfront
Resort & Spa and cima
Address: 126 Riverfront Lane
Manager: John Evans (Interim)
Type: Joint License for Resort Complex Liquor License
It is noted that Board member Ferraro left the room at this time due to a conflict of interest with this agenda
item. Councilor Phillips presented the item and Acting Town Manager McKenny noted all materials were in
order, and that the Assignment document was presented as the final document required for their transfer of
ownership. She explained that with the State's review of the transfer materials, there was a question raised
about the "possession" of the "Public Plaza" property for the applicant. The attached packet documents were
executed in July 2010 and provided the required permission from the Metro Districts & the Town to East West
Resorts, LLC and Riverfront Village Restaurant, LLC to use the easement as a public plaza for food and beverage
operations. The matter is before the Authority, because there was an oversight in reassigning this use to the
new resort's structure. She noted that Jon Stonbraker, Dill Dill, representing the applicant, drafted the
attached "Assignment ( #1)" that would transfer the use of these premises from East West Resorts, LLC &
Riverfront Village Restaurant, LLC to East West Resorts, LLC & Avon Riverfront Restaurant, LLC. The Town
Attorney has reviewed this document as well. Liquor Authority materials included the following:
1. Assignment
2. Exhibit A: An Agreement By and Between the Town of Avon and East West Resorts, LLC and Riverfront
Village Restaurant, LLC for the Grant of a Revocable Encroachment License to Install, Construct, and
Maintain Food and Beverage Service Operations on a Town Owned Non - Exclusive Easement for
Pedestrian Access
3. Exhibit B: An Agreement by and Between the Confluence and Avon Station Metropolitan Districts and
East West Resorts, LLC and Riverfront Village Restaurant, LLC for the Grant of a Revocable
Encroachment License to Install, Construct, and Maintain Food and Beverage Service Operations on
District -Owned Rights of Way
She noted that the document would receive consideration by the Confluence and Avon Station Metro Districts
as well, and upon execution of the document by all parties, the Assignment would be forwarded to the State of
Colorado Liquor Enforcement Division for processing. Board Member Goulding moved to approve the transfer
of Ownership for Applicant: East West Resorts, LLC & Avon Riverfront Restaurant, LLC d /b /a Westin Riverfront
Resort & Spa and cima, Current Owner: East West Resorts, LLC & Riverfront Village Restaurant, LLC d /b /a
Westin Riverfront Resort & Spa and cima. Board Member Evans seconded the motion and it passed
unanimously. (Carroll absent)
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CONSENT AGENDA:
Chairwoman Ferraro asked for a motion on the consent agenda. Board member Evans moved to approve the
consent agenda; Board member Phillips seconded the motion and it passed unanimously by those present.
(Carroll absent)
➢ Minutes from May 8, 2012
There being no further business to come before the Board, the meeting adjourned at 5:30 PM.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Kristi Ferraro
Todd Goulding
Amy Phillips
Albert "Buz" Reynolds
RESPECTFULLY SUBMITTED:
Catherine Mythen, Secretary
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