TC Minutes 09-09-2014Avo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY SEPTEMBER 9, 2014
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:2o pm. A roll call was taken and Council members present
were Jake Wolf, Buz Reynolds, Matt Gennett, Jennie Fancher, Chris Evans and Dave Dantas. Also present
were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant Preston Neill and Town
Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
Greg Bloom and MICHAEL Cacioppo commented
4. WORK SESSION
4.1. JOINT SESSION WITH AVON PLANNING AND ZONING COMMISSION PLANNING MANAGER MATT PIELSTICKER)
Councilor Dantas left meeting at 6:10 p.m. and returned at 7:50 p.m.
4.2. REVIEW AND DIRECTION ON COMCAST FRANCHISE AGREEMENT TOPICS TOWN MANAGER VIRGINIA
EGGER)
5. ACTION ITEMS
5.1. PUBLIC HEARING SECOND READING OF ORDINANCE 14 -13 APPROVING THE GRANT OF A REVOCABLE
ENCROACHMENT LICENSE TO INSTALL, CONSTRUCT AND MAINTAIN PRIVATE IMPROVEMENTS ON TOWN -
OWNED RIGHT -OF -WAY AND PROPERTY AT CHRISTY SPORTS FOR DEVELOPMENT OF ADDITIONAL PUBLIC
PARKING — CONTINUED FROM AUGUST 26, 2014 MEETING PLANNING MANAGER MATT PIELSTICKER)
Mayor Carroll opened the Public Hearing, no comments were made. Councilor Dantas moved to
continue Public Hearing Second Reading of Ordinance 14 -13 to the September 23rd meeting. The terms of
license changed to 99 years, 20 year amortization and not to exceed $175,000. With items 1 -4 of the
letter from Jon White page 2 attached to the Ordinance. Mayor Carroll asked that motion include
doors, Councilor Dantas agreed; Councilor Wolf seconded the motion and it passed 6 to 1 vote, with
Councilor Gennett voting no.
5.2. PUBLIC HEARING FIRST AMENDMENT TO DEVELOPMENT AGREEMENT FOR WYNDHAM TIME -SHARE PROJECT
PLANNING MANAGER MATT PIELSTICKER)
Mayor Carroll opened the Public Hearing, comments were made by Todd Goulding. Mayor Pro Tern
Fancher moved to approve First Amendment to Development Agreement for Wyndham Time -Share
project; Councilor Gennett seconded the motion and it passed unanimously by those present.
Councilor Evans recused himself.
FINAL -Avon Council Meeting 09 -09 -2014 Minutes page 1
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TOWN OF AVON COLORADO
AVON MEETING MINUTES FOR TUESDAY SEPTEMBER 9, 2014
AVON TOWN HALL, ONE LAKE STREET
5.3. RESOLUTION NO. 14 -22 ADOPTING THE AUTHORITY AGREEMENT AMENDING AND RESTATING THE AGREEMENT
ESTABLISHING THE UPPER EAGLE REGIONAL WATER AUTHORITY AND THE MASTER SERVICE CONTRACT
TOWN ATTORNEY ERIC HEIL)
Councilor Gennett moved to approve Resolution No. 14-22 Adopting the Authority Agreement Amending
and Restating the Agreement Establishing the Upper Eagle Regional Water Authority and the Master
Service Contract; Councilor Evans seconded the motion and it passed unanimously by those present.
5.4• RESOLUTION NO. 14 -23 ADOPTION OF 2015 -16 STRATEGIC PLAN TOWN MANAGER VIRGINIA EGGER)
Mayor Carroll moved to approve Resolution No. 14-23 Adoption of 2015 -16 Strategic Plan Resolution with
the following changes:
• Under "Stakeholder & Regional Partnerships," include a bullet that reads, "Meet to understand
and learn how Eagle County revenue expenses are apportioned in Avon and neighboring
communities."
• Under "Stakeholder & Regional Partnerships," include a bullet that reads, "Work with Eagle
County so they can learn how Avon's revenue expenses are apportioned."
• Under "Infrastructure, Parks, Preserves, Trails & Sustainability," move sub bullet "Bike climbing
lane as part of Metcalf Road improvement" as the top sub bullet under "Continue to prepare a
Five Year Capital Plan."
• Under "Infrastructure, Parks, Preserves, Trails & Sustainability," amend the sub bullet regarding
"Ride Center" status to read, "Regional support for meeting IMBA Gold Level "Ride Center"
status.
• Under "Infrastructure, Parks, Preserves, Trails & Sustainability," include a sub bullet under
"Continue to prepare a Five Year Capital Plan" that reads, "Develop a five year Master Trails
Program for hard and soft trails."
• Under "Infrastructure, Parks, Preserves, Trails & Sustainability," amend the bullet regarding the
Water Authority to read, "Work with the Water Authority to promote water conservation."
• Under "Economic Development," strike the last bullet and add a bullet that reads, "Seek every
opportunity to maximize assets, reduce taxes and increase community by aligning with proper
fitting sponsors and sponsorship money."
• Under "Land Use & Development," include a new third bullet that reads, "Make district
amendment and code revisions to facilitate a streamline process for the development
approvals."
• Under "Land Use & Development," add a bullet that reads, "Evaluate and keep current the
Beaver Creek East lots for annexation into Avon.
Councilor Wolf seconded the motion and it passed unanimously by those present.
5.5. MINUTES FROM AUGUST 26, 2014 MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Evans moved to approve minutes from August 26, 2014 meeting; Councilor Wolf seconded
the motion, and it was approved unanimously by those present.
FINAL - Avon Council Meeting 09 -09 -2014 Minutes page 2
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY SEPTEMBER 9, 2014
AVON TOWN HALL, ONE LAKE STREET
6. WORK SESSION
6.1. 2015 -16 BUDGET WORK SESSION (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
6.1.1. RECOMMENDATION FOR REVENUE PROJECTIONS, INCLUDING FEES AND CHARGES FOR SERVICES, IF ANY
6.1.2. FUND BALANCE, CONTINGENCY & STABILIZATION FUND RECOMMENDATION
6.1.3. EMPLOYEE COMPENSATION: SALARY & HEALTH INSURANCE PROPOSAL
6.2.REPORT ON PROCUREMENT POLICY (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Council continued to September 23, 2014.
]. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. COUNCIL COMMENTS
9. MAYOR REPORT AND FUTURE AGENDA ITEMS
Mayor Carroll asked that executive Session FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO
MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND /OR INSTRUCTING
NEGOTIATORS, UNDER C.R.S. §24- 6- 402(2)(E) WITH REGARD TO THE AVON PAVILION PROJECT BE ADDED, ALL AGREED.
10. EXECUTIVE SESSION
10.1. FOR THE PURPOSE OF A CONFERENCE WITH THE TOWN ATTORNEY TO RECEIVE LEGAL ADVISE UNDER
CRS 24- 6- 402(2)(6) AND TO DISCUSS THE PURCHASE, ACQUISITION, LEASE, TRANSFER OR SALE OF REAL,
PERSONAL OR OTHER PROPERTY INTEREST UNDER CRS 24- 6- 204(2)(A)
10.2. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO
NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND /OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6 -
402(2)(E) WITH REGARD TO THE AVON PAVILION PROJECT.
Mayor Pro Tern Fancher moved to meet in executive session at 10:05 pm for the purpose OF A
Conference with the Town Attorney to receive Legal Advise under CRS 24- 6- 402(2)(b) and to discuss
the purchase, acquisition, lease, transfer or Sale of Real, Personal or other Property Interest Under CRS
24- 6- 204(2)(a). Councilor Gennett seconded the motion and it passed unanimously by those present.
Councilor Wolf moved to end Executive Session; Councilor Dantas seconded the motion and it passed
unanimously.
Executive Session adjourned at 11:51 p.m.
11.ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 11:51 pm.
FINAL - Avon Council Meeting 09 -09 -2014 Minutes Page 3
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Albert "Buz" Reynolds
Jake Wolf
Matt Gennett
,ovo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY SEPTEMBER 9, 2014
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
D
Debbie Hoppe, T Wn Clerk
FINAL - Avon Council Meeting 09 -09 -2014 Minutes Page 4