TC Minutes 07-22-2014ovo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 22, 2014
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:2o p.m. A roll call was taken and Council members present
were Jake Wolf, Buz Reynolds, Matt Gennett, Jennie Fancher, Chris Evans, and Dave Dantas. Also present
were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning Manager Matt Pielsticker, Finance
Director /Assistant Town Manager Scott Wright and Town Clerk Debbie Hoppe as well as members from the
public.
2. APPROVAL OF AGENDA
Mayor Pro Tem Fancher asked to add item 3.2. Click It or Ticket. Council agreed to add the item.
3. PUBLIC COMMENT
3.1. DARK HARVEY, CANDIDATE FOR EAGLE COUNTY SHERIFF
4. ACTION ITEMS
4.1. PUBLIC HEARING AND ACTION ON AMPLIFIED SOUND PERMIT WITH A REQUEST BY VAIL VALLEY
CHARITABLE FUND TO EXTEND THE HOURS OF AMPLIFIED SOUND IN NOTTINGHAM PARK AUGUST 2, 2014,
FOR THE BECTRI 2014 EVENT- EVENT MANAGER MICHELLE MALONEY
Mayor Carroll opened the Public Hearing, no comments were made. Mayor Carroll closed the Public
Hearing. Councilor Evans moved to approve the Amplified Sound Permit; Councilor Wolf seconded the
motion, and it was approved unanimously by those present.
4.2.PUBLIC HEARING AND ACTION ON AMPLIFIED SOUND PERMIT WITH A REQUEST BY VAIL VALLEY CHARITABLE
FUND TO EXTEND THE HOURS OF AMPLIFIED SOUND IN NOTTINGHAM PARK AUGUST 2, 2014, FOR THE BECTRI
2014 EVENT- EVENT MANAGER MICHELLE MALONEY
Mayor Carroll opened the Public Hearing, no comments were made. Mayor Carroll closed the Public
Hearing. Councilor Wolf moved to approve the Amplified Sound Permit; Mayor Pro Tern Fancher
seconded the motion, and it was approved unanimously by those present.
5. WORK SESSION
5.1. DISCUSSION OF PROCUREMENT POLICY AMENDMENTS IN REGARDS TO ELECTED OFFICIALS AND APPOINTED
PLANNING AND ZONING COMMISSION MEMBERS (COUNCILOR DAVE DANTAS)
Councilor Evans recused himself due to a conflict.
5.2. REVIEW OF TERM SHEET FOR NOTTINGHAM PARK PAVILION COP FINANCING
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Councilor Evans recused himself due to a conflict.
5.3. BUDGET SCHEDULE (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 22, 2014
AVON TOWN HALL, ONE LAKE STREET
6. ACTION ITEMS
6.1. PUBLIC HEARING ON APPEAL, IN ACCORDANCE WITH AVON MUNICIPAL CODE §7.16.160, APPEALS, FOR A
PZC DECISION TO DENY A MINOR DEVELOPMENT PLAN APPLICATION FOR 230 AND 245 CHAPEL PLACE, CHAPEL
SQUARE SUBDIVISION — HOFFMANN COMMERCIAL REAL ESTATE. (PLANNING MANAGER MATT PIELSTICKER)
Mayor Carroll opened the Public Hearing and the following commented: Wayne Hanson, Rainer Grengross
and Jeff Myers. Mayor Carroll closed the Public Hearing.
Councilor Wolf moved to meet in Executive Session at 7:19 p.m. for a conference with the Town
Attorney for the purpose of receiving legal advice under C.R.S. §24- 6- 402(2)(b) regarding the Hoffmann
Commercial Real Estate Minor Development Plan appeal; Mayor Pro Tern Fancher seconded the motion and
it passed unanimously by those present.
Councilor Evans moved to end Executive Session; Mayor Pro Tern Fancher seconded the motion and it
passed unanimously.
Executive Session adjourned at 7:53 p.m.
Mayor Pro Tern Fancher moved to continue action on appeal, in accordance with Avon Municipal Code
§7.16.160, Appeals, for a PZC Decision to deny a Minor Development Plan application for 23o and 245
Chapel Place, Chapel Square Subdivision until August 26, 2014 for more information on the overall
Master Plan of the Chapel Square Subdivision; Councilor Wolf seconded the motion. The motion passed
with a 4 to 3 vote. Councilor Dantas voted yes, Councilor Evans voted yes, Councilor Gennett voted no,
Councilor Reynolds voted no, Councilor Wolf voted no, Mayor Carroll voted yes.
6.2. PUBLIC HEARING SECOND READING OF ORDINANCE 14 -13 ADOPTION APPROVING THE GRANT OF A
REVOCABLE ENCROACHMENT LICENSE TO INSTALL, CONSTRUCT AND MAINTAIN PRIVATE IMPROVEMENTS ON
TOWN -OWNED RIGHT -OF -WAY AND PROPERTY AT CHRISTY SPORTS FOR DEVELOPMENT OF ADDITIONAL PUBLIC
PARKING (PLANNING MANAGER MATT PIELSTICKER)
Mayor Carroll opened the Public Hearing and the following commented: Jon White and Hugh O'Winter.
Councilor Dantas moved to continue until August 12, 2014, Ordinance 14 -13 adoption approving the
Grant of a Revocable Encroachment License to install, Construct and Maintain Private Improvements
on Town -Owned Right -of -Way and Property at Christy Sports for Development of Additional Public
Parking; Councilor Gennett seconded the motion and it passed 6 to 1, with Councilor Wolf voting no.
6.3. FIRST READING OF ORDINANCE N0. 14 -09, SERIES OF 2014, AN ORDINANCE AMENDING AVON MUNICIPAL
CODE SECTION 7.28.090(3)(V) BUILDING COLORS & SECTIONS 7.16.080 (D) & 7.16.090(D), PUBLIC HEARINGS
FOR DESIGN AND DEVELOPMENT REVIEW APPLICATIONS (TOWN PLANNER BRIAN GARNER)
Councilor Evans moved to approve Ordinance 14 -09, Amending Avon Municipal Code Table 7.16 -1 and
Amending Sections 7.16.o8o (d) & 7.16.o9o(d), Public Hearing Requirements for Development Plan and
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 22, 2014
AVON TOWN HALL, ONE LAKE STREET
Design Review Applications striking Section 5 regarding amendments to building materials and colors;
Councilor Reynolds seconded the motion, and it passed 6 to 1, with Councilor Wolf voting no.
6.4. NOTICE OF AWARD 2014 AVON ROAD LANDSCAPING IMPROVEMENTS (JUSTIN HILDRETH, TOWN ENGINEER)
Councilor Evans requested himself due to a conflict.
Councilor Mayor Pro Tern Fancher moved to approve the Second Option of the 2014 Avon Road
Landscaping Improvements, choosing to move forward with the pedestrian crossing flashing beacon
signs, the monument sign at Roundabout 3 and lighting, the 2015 monument at Roundabout 4 and the
variable message sign, with the dollar limit of $213,000; Councilor Gennett seconded the motion and it
unanimously by those present. (Councilor Evans recused himself due to a conflict.)
6.5. NOTICE OF AWARD TO RETAIN A CONTRACTOR FORTH E CONSTRUCTION OF THE NOTTINGHAM PAVILION STAGE
(TOWN ENGINEER JUSTIN HILDRETH)
Councilor Evans requested himself due to a conflict. Michael Cacioppo commented.
Councilor Wolf moved to retain Evans Chaffee Construction Group for the construction of the
Nottingham Pavilion Stage; Councilor Dantas seconded the motion and it passed 4 to 2, with Mayor
Carroll and Councilor Gennett voting no. (Councilor Evans recused himself due to a conflict.)
6.6. ACTION To NOTICE EAGLE COUNTY CLERK OF TOWN PARTICIPATION IN NOVEMBER 4, 2014, COORDINATED
ELECTION, INCLUDING COUNCILOR ELECTIONS AND BALLOT QUESTIONS) MAY BE RESCINDED IF NO BALLOT
QUESTION IS COMPLETED] (TOWN CLERK DEBBIE HOPPE)
Council Evans returned to meeting.
Councilor Gennett moved to approve Action to Notice Eagle County Clerk of Town Participation in
November 4, 2014, Coordinated Election, including Councilor Elections and Ballot Question(s);
Councilor Reynolds seconded the motion and it passed unanimously by those present.
6.7. ENGAGEMENT OF SPECIAL COUNSEL FOR THE REVIEW OF EAGLEBEND DOWD (KAYAK) BOND REFUNDING
(TOWN MANAGER VIRGINIA EGGER)
Councilor Gennett moved to approve the letter of Engagement of Special Counsel for the review of
EagleBend Dowd(Kayak) Bond Refunding; Councilor Wolf seconded the motion and it passed
unanimously by those present.
6.8. MINUTES FROM JULY 15, 2014 MEETING (TOWN CLERK DEBBIE HOPPE)
Councilor Wolf moved to approve the Minutes; Councilor Dantas seconded the motion and it passed
unanimously by those present.
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. COUNCIL COMMENTS
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 22, 2014
AVON TOWN HALL, ONE LAKE STREET
9. MAYOR REPORT AND FUTURE AGENDA ITEMS
9.1 CHANNEL 5 BOARD & MARKETING
9.2. POSTMASTER UPDATE WITH DANTAS
9.3. CREATIVE DISTRICT UPDATE
10. WRITTEN REPORTS
4.3.HAHNEWALD BARN — UPDATE
4.4• FINANCIAL REPORT
11.ADJOURNMENT
There being no further business to come before the Council, the Regular Meeting adjourned at 1o:oo pm.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Albert "Buz" Reynolds
Jake Wolf
Matt Gennett
RESPECTFULLY SUBMITTED:
Ja .,
Debbie Hoppe, own Clerk
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