TC Minutes 07-15-2014C O L O . A D O
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 15, 2014
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Pro Tern Fancher called the meeting to order at 5:02 pm. A roll call was taken and Council members
present were Dave Dantas, Chris Evans, Buz Reynolds and Jake Wolf. Mayor Carroll and Councilor Matt
Gennett were not present at the start of the meeting. Also present were Town Manager Virginia Egger,
Senior Planner Matt Pielsticker, Director of Finance Scott Wright and Town Clerk Debbie Hoppe as well as
members from the public.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. WORK SESSION WITH PLANNING AND ZONING COMMISSION
3.1. PRESENTATION AND COMMENTS ON NOTTINGHAM PARK PAVILION (STAGE) DESIGN
Councilor Evans recused himself due to a conflict and left the room prior to the start of discussion.
Mayor Carroll arrived at 5:o6 pm.
AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:30 PM
4. RECONVENE TO REGULAR SESSION
5. PUBLIC COMMENT
6. ACTION ITEMS
6.1. PUBLIC HEARING AND ACTION ON AMPLIFIED SOUND PERMIT WITH A REQUEST BY TEAM UNLIMITED LLC
TO EXTEND THE HOURS OF AMPLIFIED SOUND IN NOTTINGHAM PARK JULY 19, 2014, FOR THE XTERRA
MOUNTAIN CHAMPIONSHIP RACE - EVENT MANAGER TED KOZLO
Mayor Carroll opened the Public Hearing, no comments were made. Councilor Wolf moved to approve
the Amplified Sound Permit; Councilor Evans seconded the motion, and it was approved unanimously
by those present (Councilor Gennett absent).
6.2. PUBLIC HEARING SECOND READING OF ORDINANCE 14 -10 - CAPITAL LEASE FINANCING FOR SNOW PLOW
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Councilor Wolf moved to approve Ordinance 14 -1o, Capital Lease Financing for Snow Plow; Mayor Pro
Tern Fancher seconded the motion and it was approved unanimously by those present.
(Councilor Gennett absent)
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Avon
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 15, 2014
AVON TOWN HALL, ONE LAKE STREET
6.3. FINAL DETERMINATION ON EASY LOOP TRAIL LOCATION (MAYOR RICH CARROLL)
Mayor Carroll opened the discussion to the public for their comments, and the following commented: Ace
Durkee, Pat Campbell, Paula & Prentice O'Leary, Susan Gruber, Kathleen Sedillo, Mark Luzar, Casey Wyse
and Cody Wyse.
Councilor Gennett entered meeting at 7:25 pm
Councilor Dantas moved to make a final determination of Easy Loop Trail to stick to purple trail, with
the option to extend to Saddle Ridge Loop Road in the future; Councilor Pro Tern Fancher seconded
the motion and it passed unanimously by those present.
6.3.ACTION ON FUNDING REQUEST FOR 2015 WWG FESTIVAL (TOWN MANAGER VIRGINIA EGGER)
Councilor Wolf moved to approve funding request for 2015 WWG Festival, including $50,000 from the
General Fund Special Event Reserve; $25,000 in -kind; a revenue share with the Town that for ticket
sales about 3,800, the Town will receive $1,000 per loo tickets; for 2016 a funding request will be at
least 20% less; Councilor Reynolds seconded the motion and it passed unanimously.
6.5. NOTICE OF AWARD 2014 AVON ROAD LANDSCAPING IMPROVEMENTS (JUSTIN HILDRETH, TOWN ENGINEER)
(Councilor Evans recused)
6.6. NOTICE OF AWARD 2014 PEDESTRIAN MALL IMPROVEMENTS (JUSTIN HILDRETH, TOWN ENGINEER)
Councilor Evans recused himself due to a conflict of interest and left the room prior to the start of
discussion.
Councilor Dantas moved to award the mall improvements project, to Evans Chaffee construction
Group; Councilor Reynolds seconded the motion and it passed unanimously by those present.
6.7. NOTICE OF AWARD 2014 POST BLVD LANDSCAPING IMPROVEMENT (JUSTIN HILDRETH, TOWN ENGINEER)
Mayor Carroll moved to award 2014 Post Blvd Landscaping Improvements; Mayor Pro Tern Fancher
seconded the motion and it passed unanimously by those present. (Councilor Evans recused)
6.8. DEED OF EASEMENT FROM VAIL RESORTS FOR EAGLE VALLEY TRAIL (JUSTIN HILDRETH, TOWN ENGINEER)
Councilor Pro Tern Fancher moved to approve the Deed of Easement from Vail Resorts for Eagle Valley
Trail; Councilor Dantas seconded the motion and it passed unanimously by those present.
6.9. DEED OF EASEMENT FROM EAGLEBEND AFFORDABLE HOUSING CORP. FOR EAGLE VALLEY TRAIL
(JUSTIN HILDRETH, TOWN ENGINEER)
Councilor Pro Tern Fancher moved to approve the Deed of Easement from Eaglebend Affordable
Housing Corp. for Eagle Valley Trail; Councilor Wolf seconded the motion and it passed unanimously by
those present.
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Avon
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 15, 2014
AVON TOWN HALL, ONE LAKE STREET
6.10. FIRST READING OF ORDINANCE 14 -13 ADOPTION APPROVING THE GRANT OF A REVOCABLE ENCROACHMENT
LICENSE TO INSTALL, CONSTRUCT AND MAINTAIN PRIVATE IMPROVEMENTS ON TOWN -OWNED RIGHT -OF -WAY AND
PROPERTY AT CHRISTY SPORTS FOR DEVELOPMENT OF ADDITIONAL PUBLIC PARKING
PLANNING MANAGER MATT PIELSTICKER)
Councilor Evans moved to approve First Reading of Ordinance 14 -13, with the change that the lease
term is 99 years with a 20 year floor prior to the implementation of the six -month notification of
revocation; Councilor Dantas seconded the motion and it passed unanimously by those present.
6.11. RESOLUTION 14 -15 APPROVING THE ADD -ON PUBLIC IMPROVEMENTS FEE COLLECTION AGREEMENT
ATTORNEY ERIC HEIL)
Councilor Pro Tern Fancher moved to approve Resolution No. 14 -15 Approving the Add -on Public
Improvements Fee Collection Agreement; Councilor Wolf seconded the motion and it passed
unanimously by those present.
6.12. MINUTES FROM JUNE 24, 2014 TOWN CLERK DEBBIE HOPPE)
Councilor Wolf moved to approve the minutes; Councilor Evans seconded the motion and it passed
unanimously by those present.
7. WORK SESSION
7.1. REVIEW OF RECOMMENDED PROCESS FOR RECREATIONAL TRAILS ADVISORY GROUP SOLICITATION AND
APPOINTMENT TOWN MANAGER VIRGINIA EGGER)
7.2. COUNCIL RETREAT — AGENDA TOPICS AND START TIME
8. WRITTEN REPORTS
8.1. GIFT REPORTING DISCLOSURE REPORT FOR 2014 BEAVER CREEK RODEO SERIES
9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
9.1. COUNCILOR JAKE WOLF:
9.1.1. CHANNEL 5 BOARD & MARKETING
9.1.2. POSTMASTER UPDATE WITH DANTAS
9.1.3. EVENTS UPDATE MAN OF THE CLIFF
9.1.4. STAGE MEETING UPDATE WITH DANTAS
9.1.5. CREATIVE DISTRICT UPDATE
10. COUNCIL COMMENTS
11. MAYOR REPORT AND FUTURE AGENDA ITEMS
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.avon
COL:., ..ADO
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY JULY 15, 2014
AVON TOWN HALL, ONE LAKE STREET
12. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 11:30 pm.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Albert "Buz" Reynolds
Jake Wolf
Matt Gennett
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town Clerk
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