07-12 through 13,2014 Triple Bypass Ltr of AgreementAVO , N
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Letter of Agreement
Between
Team Evergreen and Town of Avon, Colorado
Ms. Jenny Anderson
Team Evergreen
P.O. Box 3804
Evergreen, CO 80437
Dear Ms. Anderson:
The Town of Avon is pleased to provide funding to Team Evergreen in fiscal year 2014. The work of Team
Evergreen is important to the Avon community and, on behalf of Avon's residents; the Town Council
expresses its appreciation for the passion and commitment to the program receiving Town funds described
in this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's
financial contribution in the amount of twenty -five hundred dollars ($2,500.00), and any in -kind support,
to Team Evergreen for the purpose of supporting Team Evergreen during fiscal year 2014. The project and
understandings of funding are as follows:
Agency: Team Evergreen
Project: Triple Bypass Bicycle Ride
Use of Funds: The use of the Town of Avon funds, and any in -kind services, are to be used specifically
for the Triple Bypass Bicycle Ride. Funding for the project was approved by the Town Council in the 2014
Town of Avon General Fund Budget on November 26, 2013.
Special Funding Conditions: See attached Memo of Understanding. Placement of the Town of Avon
logo in prominent location on all printed marketing collateral, social media, press releases and
audio /visual mentions via radio, television and film if applicable
Agreement Term: January 1, 2014 through December 31, 2014
Schedule for Use of Funds: Triple Bypass takes place July 12 -13, 2014
Team Evergreen Responsibilities:
Letter of Agreement Page 1
• Within ten (10) business days of the close of the project, the Team Evergreen will schedule a meeting
with the Events Supervisor to discuss post event re -cap and any necessary reporting documents. Team
Evergreen is encouraged to meet with the Events Supervisor early in the fiscal year to discuss what
metrics and objectives should be considered to include in an event report to assist in measuring the
impact of the event on the local economy, vibrancy and needs of the Avon community.
• Where applicable, the Team Evergreen agrees to complete all Special Event Permit applications that
may be required for this project by the Town of Avon in a timely manner, and to comply with all
regulations pertaining to the production of Special Events within the Town of Avon. All Special Event
Permits required by the Town of Avon for the production of this project shall be submitted under the
name of the Team Evergreen to whom the monies described herein have been granted.
Town of Avon Responsibilities:
• The Town Manager has designated the Special Events Supervisor as the responsible representative
for the Town of Avon and for overseeing the Team Evergreen project administration. The Event
Supervisor should be contacted with any questions and to coordinate the needs of the funded
project: Danita Dempsey, Special Event Supervisor, (970) 748 -4032, ddemsey-@avpp.org.
• Ninety percent (90 %) of the grant funds will be paid within thirty (30) days after receipt of invoice.
The remaining ten percent (10 %) will be paid upon receipt of the post project recap and submittal
of an invoice, unless agreed to otherwise by the Event Supervisor.
Nothing contained in this Letter shall constitute or designate the Team Evergreen or any of its employees
as employees of the Town of Avon, and thereby, the Team Evergreen, its subcontractors or any person
directly or indirectly employed by it are not entitled to Town of Avon worker's compensation benefits or
any benefit contemplated by a Town of Avon employer /employee relationship.
Authorized Signatures:
Jenny Anderson, Event Director
I duly represent that I am authorized to represent Team Evergreen in reviewing, agreeing and signing this
Letter. My signature to this Letter constitutes acceptance by the Team Evergreen of the terms of this
Letter, special conditions for use of the funds awarded, if any, and Team Evergreen, responsibilities as
stated above.
SIGNATURE:
PRINTED NAME: �I j?/l�'�°'" /Tyt-/'` .
TITLE: & .%i'C/�
DATE: -- '12-,q
TOWN OF AVON
SIGNATURE:
PRINTED NAME: Danita Dempsey
TITLE: Town of Av Speci Events Supervisor
DATE: �� 1
Letter of Agreement
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