05-30-2014 Colorado Code Publishing CompanyPUBLISHING AGREEMENT
FOR
MUNICIPAL CODE SERVICES
0614
THIS AGREEMENT is made and entered into this day of t , by
and between COLORADO CODE PUBLISHING COMPANY, a C61 rado corporation,
hereinafter referred to as the "Publisher," and the TOWN OF AVON, COLORADO, a Colorado
municipal corporation, hereinafter referred to as the "Town."
WITNESSETH; upon the mutual promises, covenants and considerations furnished by the
parties hereto, it is agreed as follows:
1. Publishing Service. The Publisher has provided continuing supplementation services to
the Town's Municipal Code and shall continue to undertake on behalf of the Town the publishing
services which are described herein, at the price established herein.
2. Supplementation Services. The Publisher agrees to continue maintaining the Municipal
Code by the publication of looseleaf supplements as follows:
a. Continuing service. The Publisher agrees to continue providing the Code
supplementation service, including editorial analysis, the supplementation sets, the Ordinance
Disposition Table and Index. Supplementation will include pertinent ordinances affecting the
Code and inclusion of interim supplementation language as described in Section 4 below.
b. Timetable for publication. The Publisher agrees that, upon receipt of the ordinances
from the Town, it will undertake and complete the work of supplementation within forty -five
(45) days thereafter and mail the completed work to the Town.
c. Cost of services. The cost for each supplemented page is $23.00 per set for each
page, the current price charged. A page is considered to be the area on one (1) side of a sheet
of paper. The number of sets the supplement will correspond with the previous number of
supplementation sets previously provided to the Town. The cost for each request of an
updated electronic copy is $60.00 for the Code on one (1) CD. The cost for additional CD
versions of the Code is $25.00 per CD.
d. Mailing. Upon completion of the work, the Publisher will mail the completed
supplements to the Town for distribution.
3. Internet Code Service. The Publisher agrees to continue providing Internet service for
the Municipal Code as described below, at the price established herein:
a. Monthly maintenance. The Publisher shall host the Municipal Code as last
supplemented at its Website at a monthly cost of $43.00, payable in quarterly installments of
$129.00 or, at the Town's option, in one (1) annual installment of $516.00, to be prorated
from the date of conversion of the Code to .html format as provided below.
b. Format. The Publisher shall maintain the Code in two (2) formats, in .html format
and in .pdf format, retaining the current search engine, with more selection in the search
features for the .html format. Initial conversion of the Code to .html format shall be
completed within eight (8) weeks of the delivery of the printed supplement.
c. Supplementation update. The Publisher shall update the Municipal Code in .html and
.pdf formats after supplements are made to the Code, at the rate of $2.00 per supplemented
page.
d. Internet timetable. Online updates will be accomplished within fourteen (14) days of
completion of the supplementation, except as provided in Paragraph b. above.
4. Interim Updates. The Town has the option to subscribe to an online interim
supplementation service, in order to maintain the Internet Code as current as possible.
a. Schedule for interim update. After adoption of an ordinance affecting the Code, the
Town shall provide such ordinance to the Publisher in electronic format. The Publisher shall
provide an interim update and will update on line the affected Code sections and
accompanying legislative history within two (2) weeks of receipt of the adopted ordinance.
The updated information will be highlighted in the online version of the Code. No changes
shall be made to the master tables of contents, ordinance tables or index until they are
incorporated into the printed supplementation as described in Section 2 above.
b. Interim information. Included with the first web page of the Municipal Code is
information stating that the interim supplement contains updated language through a certain
ordinance, and that the interim text is highlighted in yellow. Also included is a statement that
the online version of the Code is not a part of the official Municipal Code until supplemented
pursuant to Section 2 above.
c. Interim update rate. The Publisher shall prepare an interim update as described in
Item a. above, at a cost of $4.00 per page of affected text. The number of affected pages shall
be determined by the Publisher based on the Code pages as they appear on -line in the .pdf
format.
5. Payment for Services. Upon completion of the printed supplementation service, the
Publisher shall invoice the Town for the preparation of the Supplement as described in Section 2
above, and for the Interim service described in Section 4 above. Shipping and handling shall be
paid by the Town. The Publisher shall prepare an invoice for the Internet hosting service
described in Section 3 above, to be paid annually or in quarterly installments in advance. The
Town will promptly pay the amount due on any invoice within twenty (20) days after receipt of
the Publisher's invoice.
6. Term. The term of this Agreement shall be in effect for a period of one (1) year and
shall be automatically renewed thereafter for succeeding one -year terms until five (5) years
hereafter unless sooner terminated. The Town may terminate the Agreement upon thirty (30)
days' written notice. The Publisher, its successor and assigns, may terminate the Agreement after
one (1) year upon thirty (30) days' written notice. The parties may at any time modify the terms
of this Agreement in writing.
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IN WITNESS WHEREOF, the Publisher has caused this Agreement to be executed by its
officers and affixing the corporate seal thereto, and the Town has caused this Agreement to be
executed by its officials and affixing its seal thereto, the day and year first above written.
COLORADO CODE PUBLISHING COMPANY
Bye=_ �Secretary Sherry A. MpWe hy, /
TOWN OF AVON, COLORADO
Byr--- -,
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