TC Minutes 03-25-2014AuoM
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 25, 2014
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:3o PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evans, Jennie Fancher, Buz Reynolds, and Jake Wolf. Todd Goulding was absent.
Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, and Assistant Town
Manager/Town Clerk Patty McKenny.
2. APPROVAL OF AGENDA
2.1. Proclamation for Patty McKenny Years of Service
The proclamation was approved unanimously by those present (Mayor Pro Tern Goulding absent).
3. PUBLIC COMMENT
Barbara Allen spoke about traffic on Highway 6 and sale of retail marijuana.
4. PRESENTATION
4.1. Presentation of Certificate of Achievement for Excellence in Financial Reporting to Finance Director
Scott Wright and Department Staff (Mayor Rich Carroll)
5. PROCLAMATIONS
5.1. Proclamation designating April 1, 2014, as National Service Recognition Day (Seth Erlich, SOS
Outreach)
The proclamation was approved unanimously by those present (Mayor Pro Tern Goulding absent).
5.2. Proclamation supporting the One Book One Valley Program and promoting the novel "Finders
Keepers" as this year's book to read and enjoy (Lori Barnes, Vail Library)
The proclamation was approved unanimously by those present (Mayor Pro Tern Goulding absent).
6. ACTION ITEMS
6.1. Public Hearing on Resolution 14 -02, Series of 2014, Resolution approving the Minervini Minor PUD
Amendment for Lots 15 and 16, Block 4, Wildridge, Town of Avon, Colorado (Planning Manager
Matt Pielsticker)
Mayor Carroll opened the public hearing, no comments were made, the hearing was closed. Councilor
Reynolds moved to continue Resolution 14 -02, Series of 2014, Resolution approving the Minervini Minor
PUD Amendment for Lots 15 and 16, Block 4, Wildridge, Town of Avon, Colorado. Councilor Evans seconded
the motion and it passed unanimously by those present (Mayor Pro Tern Goulding absent).
6.2. Presentation of highline's Phase 3 Special Events Proposal for the 2014 Production and Public -
Private Partnership of Flavors of Colorado and World Music Fest (Director of Economic
Initiatives Susan Fairweather)
Councilor Wolf moved to appropriate from 2014 General Fund Assigned Fund Balances for Special Events
through a formal budget amendment, $1o8,425 to Highline Entertainment for the production of Flavors of
Colorado on August 15- 17, 2014. An additional $12,000 is allocated, for unforeseen production costs, if
needed, to be reviewed and approved by the Town Manager. In -kind support up to $15,000 is approved.
The funding is subject to an agreement being finalized and signed by the Town Manager and Highline
Avon Council Meeting 03 -25 -2014 Minutes page I
A uM
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 25, 2014
AVON TOWN HALL, ONE LAKE STREET
Entertainment for production, including but not limited to all planning and producer performance dates,
insurance, indemnification, deposits, marketing plan, security and law enforcement , demographic data
collection and other metrics as may be determined, and reporting requirements. Councilor Evans seconded
the motion and it passed unanimously by those present (Mayor Pro Tern Goulding absent).
7. WORK SESSION
7.1. Transit - Future Planning in Preparation for the April 23rd ECO Retreat (Transit Superintendent
Jane Burden)
7.2. Avon Road Improvements & Estimated Budget Update (Pedro Campos, Zehren Associates &
Town Engineer Justin Hildreth)
Phil Struve, PZC member, provided input on this topic.
8. ACTION ITEMS
8.1. Ordinance No. 14 -04, Series of 2014, Ordinance Amending Section 5.o8.170 of the Avon
Municipal Code to Adopt Special Event Permit Procedures (Town Attorney Eric Heil)
Councilor Wolf moved to approve Ordinance No. 14 -04; Councilor Dantas seconded the motion and it
passed unanimously by those present (Mayor Pro Tern Goulding absent).
8.2.Resolution 14 -06, Series of 2014, Resolution Adopting a Policy to Use Action Minutes (Town
Attorney Eric Heil)
Councilor Evans moved to approve Resolution No. 14 -o6; Councilor Wolf seconded the motion and it
passed unanimously by those present (Mayor Pro Tern Goulding absent).
8.3-Performance Criteria and Process for Town Manager's Annual Review (Town Manager Virginia
Egger)
Councilor Fancher moved to authorize the mayor to sign the memo of understanding with changes as
discussed. Councilor Dantas seconded the motion and it passed unanimously by those present (Mayor Pro
Tern Goulding absent).
8.4. Minutes from March 11, 2014 Meeting (Town Clerk Patty McKenny)
Councilor Evans moved to approve the minutes; Councilor Wolf seconded the motion and it passed
unanimously by those present (Mayor Pro Tern Goulding absent).
9. WRITTEN REPORTS
9.1. Financial Report
9.2.S&P Rating Letter& Report
9.3.Village (at Avon) Update - (Town Attorney Eric Heil)
Avon Council Meeting 03 -25 -2014 Minutes Page 2
AV aM
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 25, 2014
AVON TOWN HALL, ONE LAKE STREET
There being no further business to come before the Council, the regular meeting adjourned at 8:30 Pm.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Todd Goulding
Albert "Buz" Reynolds
Jake Wolf
RES CTF LY SUBMITTED:
Patty McKenn , rown Clerk
Avon Council Meeting 03 -25 -2014 Minutes Page 3