03-18-2014 March 11- December 31,2014 Ltr of Agreement Vail Leadership Institute & TOAO
C-0-Lo R A _D0
Letter of Agreement
Between
Vail Leadership Institute and Town of Avon, Colorado
March 18, 2014
Mr. Ross Iverson
Vail Leadership Institute
P.O. 7210
Avon, CO 81620
Dear Mr. Ross Iverson:
The Town of Avon is pleased to provide funding to Vail Leadership Institute in fiscal year 2014. The work of Vail
Leadership Institute is important to the Avon community and, on behalf of Avon's residents; the Town Council
expresses its appreciation for the passion and commitment to the programs receiving Town funds described in
this Letter of Agreement.
The purpose of this Letter of Agreement (Letter) is to formalize the understandings for the Town of Avon's
financial contribution in the amount of Twelve Thousand Five Hundred dollars ($12,500.00), and any in -kind
support, to Vail Leadership Institute for the purpose of supporting Vail Leadership Institute during fiscal year
2014. The project and understandings of funding are as follows:
Agency: Vail Leadership Institute
Project: Entrepreneurial Reception and Entrepreneurs BaseCamp Operations
Use of Funds: The use of the Town of Avon funds, and any In -kind services, are described in the Town of Avon
Community Funding Application (Funding Application), submitted to the Town of Avon by Vail Leadership
Institute, and attached to this Letter. Funding for the project was approved by the Town Council in the 2014
Town of Avon General Fund Budget on March 11, 2014.
Funding Conditions: $5,000 of the provided funding will be applied towards the production of the
Entrepreneurial Reception to be held on April 10, 2014. The remaining funds of $7,500 will be applied towards
operational costs of the Entrepreneurs BaseCamp.
Agreement Term: March 11, 2014 through December 31, 2014
Schedule for Use of Funds: March 11, 2014 through December 31, 2014
Vail Leadership Institute Responsibilities:
• Fully meet the terms of the Funding Application and special funding conditions, if any, as stated above.
• Provide $7,500 of in -kind scholarships to the Town of Avon for distribution by the Director of Economic
Initiatives to Town staff or business interests in the Town of Avon. The scholarships may be used for any
courses offered by VLI through December 31, 2014.
• Consult with Town of Avon Director of Economic Initiatives with respect to the appropriate use of the Town
of Avon logo and brand, including the placement of the Town of Avon logo on marketing and promotional
materials associated with the project, as appropriate to the level of funding from the Town.
• Provide the Town of Avon with an invoice in the name of the Vail Leadership Institute not less than thirty
(30) days prior to the expected date of payment.
Letter of Agreement Page 1
• Within ten (10) business days of the close of the project, the Vail Leadership Institute will schedule a
meeting with the Director of Economic Initiatives to discuss post event re -cap and any necessary reporting
documents. Vail Leadership Institute is encouraged to meet with the Director of Economic Initiatives early in
the fiscal year to discuss what metrics and objectives should be considered to include in a project report to
assist in measuring the impact of the projects on the local economy, vibrancy and needs of the Avon
community.
• Where applicable, the Vail Leadership Institute agrees to complete all Special Event Permit applications that
may be required for this project by the Town of Avon in a timely manner, and to comply with all regulations
pertaining to the production of Special Events within the Town of Avon. All Special Event Permits required
by the Town of Avon for the production of this project shall be submitted under the name of the Vail
Leadership Institute to whom the monies described herein have been granted.
Town of Avon Responsibilities:
• The Town Manager has designated the Director of Economic Initiatives as the responsible representative
for the Town of Avon and for overseeing the Vail Leadership Institute project administration. The
Director of Economic Initiatives should be contacted with any questions and to coordinate the needs of
the funded project: Susan Fairweather, Director of Economic Initiatives (970) 748 -4072,
sfairweather @avon.org.
• One hundred percent (100 %) of the grant funds will be paid within thirty (30) days after receipt of
invoice. Nothing contained in this Letter shall constitute or designate the Vail Leadership Institute or
any of its employees as employees of the Town of Avon, and thereby, the Vail Leadership Institute, its
subcontractors or any person directly or indirectly employed by it are not entitled to Town of Avon
worker's compensation benefits or any benefit contemplated by a Town of Avon employer /employee
relationship.
Authorized Signatures:
Ross Iverson, President
I duly represent that I am authorized to represent Vail Leadership Institute in reviewing, agreeing and signing
this Letter. My signature to this Letter constitutes acceptance by the Vail Leadership Institute of the terms of
this Letter, special conditions for use of the funds awarded, if any, and Ross Iverson, President, responsibilities
as stated above, w
SIGNATURE:
PRINTED NAME: ,'-)S l.f' C V- J
TITLE:
DATE:
TOWN OF AVON
SIGNATURE: JWax
PRINTED NAME: Susan Fairweather
TITLE: Town of Avon Director of Economic Initiatives
DATE: 41191_14
Letter of Agreement Page 2