TC Minutes 03-11-2014RETREAT MEETING AGENDA
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 3:30 PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding, Buz Reynolds, and Jake Wolf. Also present
were Town Manager Virginia Egger, Town Attorney Eric Heil, and Assistant Town Manager /Town Clerk Patty
McKenny.
2. APPROVAL OF AGENDA
3. Topics
There was discussion about the following topics:
3.1. Communication Protocols — Council to Council; Email & Texts; Council to Staff; Staff to Council,
Council Updates
There was agreement about following the communication protocols as outlined in the packet memo.
3.2. Discussion of Performance Review Processes and Criteria for Council Appointed Officials,
including the Town Manager, Town Attorney, Town Prosecutor and Municipal Judge
There was agreement to further refine the process for evaluating these positions.
3.3• Budget: Discussion of Preparation of a Two -Year Operational Budget for Fiscal Years 2015 &
2o16 (if time allows)
This item was not discussed.
3.4•Discussion of Written Minutes — Can these be Action Minutes (if time allows)
There was support to format minutes based on action and the listing of those attending to provide
input as well as keeping audio recordings for one year and Channel 5 recording permanently. Formal
action on this revision would be taken at the following regular meeting.
THE MEETING ADJOURNED AT 6:30 PM.
REGULAR MEETING AGENDA
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 6:50 PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding,, and Jake Wolf. Buz Reynolds was absent.
Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, and Assistant Town
Manager /Town Clerk Patty McKenny, Director Economic Initiatives Susan Fairweather, as well as members
from the public.
2. APPROVAL OF AGENDA
Mayor Carroll noted that an executive session would be added at the end of the meeting regarding the
topic of Village at Avon settlement.
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 11, 2014
AVON TOWN HALL, ONE LAKE STREET
3. PUBLIC COMMENT
✓ Barbara Allen requested that no marijuana be sold on highway 6. It was noted that the
Amendment 64 work session would be scheduled for April with action scheduled for May and
that the moratorium ends June 1St
✓ Jason Denhart, Avon resident, commended Town of Avon on its WinterWonderGrass music
festival event.
4. WORK SESSION
4.1. Presentation of Avon's Brand Platform Document — Final Draft - by Origin Design +
Communications - (Danielle Kristmanson)
The Town of Avon Brand Platform draft document was presented by Origin with highlights about brand
platform, brand creative, marketing planning. After a review of the documents, some minor
suggestions were provided. Next steps were reviewed and no further action was required.
5. ACTION ITEMS
5.1. Vail Leadership Institute Request for Funding Assistance of Annual Operating Expenses and
grants for Events (Ross Iverson, President, Vail Leadership Institute)
There was a review of the programming and funding request submitted by the Vail Leadership
Insitute's Ross Iverson. Some additional data was provided on the Entrepreneurs BaseCamp facility
and related operational expenditures. Additional event information and educational opportunities
were outlined. And finally there was discussion about starting a scholarship program for potential
candidates wanting to participate in the Entrepreneurs BaseCamp. Councilor Wolfe moved to grant the
funding for the Vail Leadership Institutes $25oo.00 for each Entrepreneurial Reception held in Avon in 2014,
with the funding contingent on VLI obtaining additional sponsorship or admission fees to total $13,000 per
event and to grant $7,500 in funds towards the operation of the Entrepreneur BaseCamp Facility in exchange
for services to the Town of Avon as outlined in the letter from VLI as well as implementation of a scholarship
program to assist Avon business attendees, with funding support coming from the General Fund
contingency fund. Mayor Pro Tern Goulding seconded the motion and it passed unanimously by those
present (Councilor Reynolds absent).
5.2. Resolution 14 -04, Series of 2014, Resolution Consenting to UERWA creating a Capital
Replacement Program Base Rate (Linn Brooks, George Gregory, UERWA)
Brief comments made by Mayor Pro Tern Goulding related to the resolution which addresses capital
improvements for 3 to 10 year projects. Funding comes from bonds or base rates that will address
funding these projects. It was noted that this resolution would require approval from all six members
of the UERWA. Linn Brooks presented the information and after some discussion a motion was made.
Mayor Pro Tern Goulding moved to approve Resolution 14 -04, Series of 2014, Resolution Consenting to
UERWA creating a Capital Replacement Program Base Rate. Councilor Fancher seconded the motion
and it passed with a five to one vote (Councilor Wolf — nay; Councilor Reynolds absent).
5.3• Intergovernmental Agreement Between the County of Eagle, State of Colorado and the Town of
Avon Regarding the Avon Station ECO Transit Shelter (Town Engineer Justin Hildreth)
The project proposal was reviewed along with the IGA with a review of the responsibilities that would
be shared by both governments. It was noted that the project completion date was moved to 2015 in
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 11, 2014
AVON TOWN HALL, ONE LAKE STREET
order to accommodate CDOT funding timeline. Councilor Dantas moved to approve the
Intergovernmental Agreement between the County of Eagle, State of Colorado and the Town of Avon
Regarding the Avon Station ECO Transit Shelter with a change in paragraph 7 to construction date to 2015.
Councilor Fancher seconded the motion and it passed unanimously by those present (Councilor
Reynolds absent).
5.4• Resolution 14 -05, Series of 2014, Approving the Amended and Restated Traer Creek Water Storage
Tank Agreement and Second Amendment to Water Service Agreement (Town Attorney Eric Heil)
There was a review of the agreement made by section from the Town Attorney. It was noted that both
the Water Tank Agreement and the Pledge Agreement were referenced in the Amended and Restated
Annexation and Development Agreement. Mayor Pro Tern Goulding moved to approve Resolution 14-
05, Series of 2014, Approving the Amended and Restated Traer Creek Water Storage Tank Agreement and
Second Amendment to Water Service Agreement; Councilor Dantas seconded the motion and it passed
unanimously by those present (Councilor Reynolds absent).
5.5• Minutes from February 25, 2014 Meeting (Town Clerk Patty McKenny)
Councilor Wolf moved to approve the February 25, 2014 minutes; Councilor Fancher seconded the
motion and it passed unanimously by those present (Councilor Reynolds absent).
6. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6.1. UERWA Meeting Update (Mayor Pro Tern Goulding)
7. EXECUTIVE SESSION (THIS MEETING IS NOT OPEN TO THE PUBLIC)
Mayor Pro Tern Goulding moved to convene to an executive session at g pm to discuss the listed topics;
Councilor Fancher seconded the motion and it passed unanimously by those present (Councilor Reynolds
absent).
7.1. Meet with Town Attorney to discuss the potential sale or acquisition real property under C.R.S. §24-
6- 402(2) (a) and for the purpose of receiving legal advice from the Town Attorney under C.R.S. §24-
6- 402(2) (b) concerning the potential sale or acquisition of real property.
7.2. Meet with Town Attorney For a conference with the Town Attorney for the purpose of receiving
legal advice regarding settlement with Village at Avon under C.R.S. §24- 6- 402(2)(b).
Mayor Carroll noted that the following people were present: Dave Dantas, Chris Evans, Jennie Fancher,
Todd Goulding, and Jake Wolf, and Virginia Egger and Eric Heil. Buz Reynolds was not present.
He noted that all persons must confine the discussion to the purposes of the executive session. If at any
time during the executive session anyone believes that the discussion does not concern the topic and
purpose of the executive session, please raise your objection immediately."
Mayor Carroll noted that the regular session was now convened and if any Town Council member believed
that any discussion in executive session was inappropriate and not related to the topic and purpose of the
executive session to please state your objections at this time. He noted that hearing no objections the
meeting would proceed to any remaining business."
Avon Council Meeting 03 -11 -2014 Minutes page 3
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY MARCH 11, 2014
AVON TOWN HALL, ONE LAKE STREET
There being no further business to come before the Council, the regular meeting adjourned.
RESPECTF ILY 5 IML7TED:
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Todd Goulding
Albert "Buz" Reynolds
Jake Wolf
Patty McKenrly, Town Cl
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