TC Minutes 02-11-2014TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 11, 2014
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:15 PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding, Buz Reynolds, and Jake Wolf. Also present
were Town Manager Virginia Egger, Town Attorney Eric Heil, and Assistant Town Manager /Town Clerk Patty
McKenny, Senior Planner Matt Pielsticker, as well as members from the public.
2. APPROVAL OF AGENDA
Mayor Carroll noted the following additions to the agenda, 1) Mayor Jack Fawcett remembrance,
2) 2013 -14 strategic & work plan, 3) how to schedule the other retreat topics.
3. PUBLIC COMMENT
Barbara Allen spoke about Amendment 64 and requested that Avon Town Council submit a letter that
would show their support in creating Highway 6 as a "safety zone" to not allow retail marijuana
establishments. Mayor Carroll noted that the topic is slated for further discussion in April and the
request would be considered at that time.
4. MOMENT OF REMEMBRANCE FOR JOHN ROGER "JACK FAWCETT, AVON TOWN MAYOR /COUNCILOR 1992 -1998 -
000NCILOR Buz REYNOLDS
Councilor Reynolds spoke about former Mayor Jack Fawcett's contribution to Town of Avon.
Michael Caccioppo, resident, also spoke very highly about Mr. Fawcett's representation as Mayor of
Avon.
5. WORK SESSION
5.1. Review Eagle River Water & Sanitation District's Wastewater Master Plan
(Diane Johnson, Communications & Public Affairs Manager, & Sid Roman, Wastewater
Manager, ERWSD)
A presentation was made related to the master plan and upcoming funding scenarios for capital
improvements. It was noted that there would be rate increases proposed by the ERWSD and member's
of the Authority would be reviewing this information as well.
5.2. Direction regarding Town Sponsored Events and Gifts from Event Producers
(Assistant Town Manager Patty McKenny)
It was noted that the WinterWonderGrass event producers would like to provide a guest ticket for each
Council member. After some discussion about reasons to accept the gift or not, there was support for
accepting the guest ticket as a gift. It was noted that there would be an updated disclosure report
presented that would identify this gift.
6. PUBLIC COMMENT
There were no comments.
Avon Council Meeting 02 -11 -2014 Minutes Page 1
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 11, 2014
AVON TOWN HALL, ONE LAKE STREET
7. ACTION ITEMS
7.1. Review of and Direction for Proposed Special Events with Producer Highline for Summer 2014 —
Phase 3 Research (Jeff Brausch, CEO Highline) (Special Events Supervisor Danita Dempsey)
Consideration was given to the proposal provided by Highline. There was Council support to move to
the next phase of research with an estimated expenditure of $2000 per event. Mayor Pro Tern
Goulding moved to approve moving forward with the analysis by Highline for the proposed special
events. Councilor Evans seconded the motion and it passed unanimously.
7.2. Final Action on Second Reading of Ordinance 14 -01, Series of 2014, An Ordinance Amending
Section 7.24.04o, Table of Allowed Uses and Table 7.2.4 -1, Allowed Uses, Avon Development
Code to List Medical and Dental Offices and Clinics as a Special Review Use in the Public
Facilities Zone District (Planning Manager Matt Pielsticker)
Mayor Pro Tern Goulding & Councilor Evans stepped down at this time due to conflict of interest. The
item was continued from last meeting because there was not a quorum at the last meeting. The
amendment addresses medical and dental uses to public facilities in Avon. Mayor Carroll opened the
public hearing. Michael Caccioppo, resident, spoke about the ordinance. Councilor Fancher moved to
approve Ordinance 14 -01, Series of 2014, An Ordinance Amending Section 7.24.04o, Table of Allowed
Uses and Table 7.24 -1, Allowed Uses, Avon Development Code to List Medical and Dental Offices and
Clinics as a Special Review Use in the Public Facilities Zone District. Councilor Dantas seconded the
motion and it passed unanimously by those present (Mayor Pro Tern Goulding & Councilor Evans
abstained due to conflict of interest).
7.3.Action on Retainer Agreement with Butler Snow for Legal Services (Town Attorney Eric Heil)
It was noted that Dee Wiser was joining this law firm, so in an effort to continue the legal services
arrangement the town would need to engage in this agreement with Butler Snow. Mayor Pro Tern
Goulding moved to approve the retainer agreement with Butler Snow; Councilor Fancher seconded the
motion and it passed unanimously.
7.4. First Reading of Ordinance No. 14 -03, Series of 2014, Ordinance Amending Chapters 1.o8
and 1.og of the Avon Municipal Code to Increase Penalties (Town Attorney Eric Heil)
The ordinance was presented that would support an increase in the maximum penalty provision from
$1,000 to $2,650 per violation and enacts language regarding municipal court authority to order
restitution. This was suggested since the Colorado legislature enacted HB 13 -1o6o to increase the
maximum penalty. Municipal Judge Buck Allen was present to support the ordinance. Mayor Pro Tern
Goulding moved to approve Ordinance No. 14 -03, Series of 2014, Ordinance Amending Chapters 1.o8
and 1.og of the Avon Municipal Code to Increase Penalties; Councilor Reynolds seconded the motion
and it passed unanimously.
7.5. Minutes from January 28, 2014 Meeting (Town Clerk Patty McKenny)
Councilor Evans moved to approve January 28, 2014 minutes; Councilor Wolf seconded the motion and
it passed unanimously by those voting (Mayor Carroll & Councilor Reynolds abstained since they were
not present at the meeting).
Avon Council Meeting 02- 11-2014 Minutes Page 2
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 11, 2014
AVON TOWN HALL, ONE LAKE STREET
Councilor Fancher noted the recent Vail Daily article about health care costs at its highest in Eagle
County.
11. WRITTEN REPORTS
11.1. Conditional Water Rights - Tracking System (Town Attorney Eric Heil)
11.2. Review Town of Avon Water Rights in Relationship to a Call under the State Water Compact
(Town Attorney Eric Heil)
There was support to schedule a work session review of the topic 5.2 with stakeholders, community
members and experts in the spring.
There being no further business to come before the Council, the regular meeting adjourned at 8:35 pm.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Todd Goulding
Albert "Buz" Reynolds
Jake Wolf
Avon Council Meeting 02 -11 -2014 Minutes Page 4
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, FEBRUARY 11, 2014
AVON TOWN HALL, ONE LAKE STREET
8. RETREAT TOPICS
8.1. Review of the 2013 -2014 Strategic Plan and Prioritized Work Plan for 2014
The following items were reviewed and include future review:
✓ Colorado Creative Arts District — immediate deliverable for application approval, scheduled on
agenda for Feb 25
✓ Fire mitigation Plan, apply for NWCCOG funding due by March 15
✓ Unanimous support for Recreation Center Ballot Proposal — schedule community meetings for early
summer, bring ballot question in August
✓ Avon's Regional Transportation Facility Review - expressed interest in understanding business
operations of the facility
✓ Update on Avon Road improvements and interest in implementing bike lane on Metcalf Road
✓ 2015 Championships & Avon Events — present full update (when ? ?)
✓ Partnership with ECO — review need for Avon to develop transit needs assessment for ECO; retreat
date April 23rd
✓ Meet with Eagle County Commissioners; set date & topic would include review of Revenues &
Services
8.2.Topics to be Rescheduled
8.2.1.Communication Protocols — Council to Council; Email & Texts; Council to Staff; Staff to
Council, Council Updates
8.2.2. Discussion of Performance Review Processes and Criteria for Council Appointed
Officials, including the Town Manager, Town Attorney, Town Prosecutor and Municipal
Judge
8.2.3. Budget: Discussion of Preparation of a Two -Year Operational Budget for Fiscal Years
2015 & 2016 (if time allows)
8.2.4. Discussion of Written Minutes — Can these be Action Minutes (if time allows)
It was agreed that March 11 would be the date to include an afternoon retreat prior to the regular
meeting to discuss these topics. .
9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
9.1. Branding Sessions (Councilors Jake Wolf & Mayor Pro Tern Todd Goulding)
It was noted that the sessions have been very productive & successful.
9.2.Colorado Creative District Roundtable (Councilor Jake Wolf)
It was noted that staff is currently working on this application to become a Colorado Creative District
9.3•Public Access TV, Channel 5 Board Meeting Update (Councilor Jake Wolf)
There some staffing & programming updates.
9.4• EGE Air Alliance (Mayor Rich Carroll)
It was noted that theh group continue to try to secure long term funding source for the airlines /airport.
9.5•ECO (Councilor Buz Reynolds)
It was noted that the board met to review the ECO budget.
10. COUNCIL COMMENTS
Some members noted they would not be at the February 25t" meeting.
Councilor Dantas asked about the possibility of a review of Avon's Post Office services.
Avon Council Meeting 02-11-2014 Minutes page 3