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TC Council Packet 11-12-2013 TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, NOVEMBER 12, 2013 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON URBAN RENEWAL AUTHORITY BEGINS AT 5:10 PM REGULAR MEETING BEGINS AT 5:20 PM AVON TOWN HALL, ONE LAKE STREET FINAL Avon Meeting Agenda 13 11 12 Page 1 PRESIDING OFFICIALS MAYOR RICH CARROLL MAYOR PRO TEM TODD GOULDING COUNCILORS DAVE DANTAS, CHRIS EVANS, JENNIE FANCHER, ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA EGGER TOWN CLERK: PATTY MCKENNY ALL REGULAR MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS. GENERAL COMMENTS ARE WELCOME DURING PUBLIC COMMENT, AND COMMENTS ARE ALSO WELCOME ON ANY AGENDA TOPIC. PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MATERIALS. AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON LIBRARY. THE AVON TOWN COUNCIL MEETS THE 2ND AND 4THTUESDAYS OF EACH MONTH. ______________________________________________________________________________________________________________ AVON LIQUOR LICENSING AUTHORITY MEETING BEGINS AT 5:00 PM (SEE SEPARATE AGENDA PAGE 3) URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:10 PM (SEE SEPARATE AGENDA PAGE 4) REGULAR MEETING BEGINS AT 5:20 PM 1. CALL TO ORDER & ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT 4. ACTION ITEM 4.1. Resolution No. 13-30, Series of 2013, Replenishment Resolution, Authorization of the 2013 Cooperation Agreement between the Town and the Avon Urban Renewal Authority (Finance Director Scott Wright) 5. WORK SESSION (ESTIMATED START TIME 5:30 P.M. – END TIME 7:30 PM) 5.1. Planning & Zoning Commission/Council Six Month Joint Work Session (Senior Planner Matt Pielsticker) 5.1.1. Mall/Avon Rd. Planning Update (Pedro Campos) 5.1.2. “Business Friendly” Review Environment 5.1.3. Appeal Process 5.2. Discussion of Funding Request for Augustana Senior Care Facility (Lisa Pease, Augustana Care, Tori Franks, Eagle County) 6. EXECUTIVE SESSION (This meeting is not open to the public. The Executive Session may be moved to the end of meeting or canceled.) (Estimated Start time 8:15 p.m. – Estimated End Time: 8:30 PM) 6.1. Meet with Town Attorney for the purpose of receiving legal advice pursuant to Colorado Revised Statute §24-6-402(4)(b) related to settlement matters regarding Town of Avon v Traer Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 316 (Town Attorney Eric Heil) TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, NOVEMBER 12, 2013 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON URBAN RENEWAL AUTHORITY BEGINS AT 5:10 PM REGULAR MEETING BEGINS AT 5:20 PM AVON TOWN HALL, ONE LAKE STREET FINAL Avon Meeting Agenda 13 11 12 Page 2 7. ACTION ITEMS 7.1. License Agreement with Hoffmann Commercial Real Estate, Approving Construction and On- Going Maintenance of a Retaining Wall in Hurd Lane Right-of-Way (Senior Planner Matt Pielsticker) 7.2. Approval of a Two-Year Extension of the Development Plan Approval for Beowulf Lot 7, Western Sage, pursuant to §7.16.020(h), AMC. - Reynolds Development Corporation (Senior Planner Matt Pielsticker) 7.3. Village of Avon Update (Eric Heil, Town Attorney) 7.3.1. Action, by Motion and Vote, on Extension of the Outside Date in the Closing Escrow Agreement 7.4. Consent Calendar 7.4.1. Minutes from October 22, 2013 Meeting (Town Clerk Patty McKenny) 7.4.2. Approval of 2013 Audit Engagement Letter (Finance Director Scott Wright) 8. WORK SESSION 8.1. Presentation of 2014 Snow Plow Routes & Hours of Operation (Road & Bridge Superintendent Gary Padilla & Interim Parks & Recreation Director John Curutchet) 8.2. Review of the 2014 Proposed Budget Capital Fund: Final 2014 Projects, including a Nottingham Park Stage 9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR 10. COUNCIL COMMENTS 11. MAYOR REPORT AND FUTURE AGENDA ITEMS 12. EXECUTIVE SESSION (THIS MEETING IS NOT OPEN TO THE PUBLIC) 12.1. Meet Pursuant to Colorado Revised Statute §24-6-402(4) (f) for the purpose of discussing personnel matters related to the annual performance review of the Town Manager 13. ADJOURNMENT FUTURE AGENDA ITEMS: November 26th: Public Hearing and Adoption of 2014 Budgets all Funds, Resolution Certification for Delinquent Real Estate Transfer Tax for Eagle County, Ordinance Adopting 2nd Tier Code Amendments, Proposal & Scope of Services for Branding Firm, Review Process for Residency and Ethics Code, Guiding Principles for Colorado Water Plan TOWN OF AVON, COLORADO TOWN OF AVON MEETINGS FOR TUESDAY, NOVEMBER 12, 2013 AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM AVON TOWN HALL, ONE LAKE STREET FINAL Avon Meeting Agenda 13 11 12 Page 3 PRESIDING OFFICIALS PRESIDING OFFICIALS CHAIRMAN RICH CARROLL VICE CHAIRMAN TODD GOULDING BOARD MEMBERS DAVE DANTAS, CHRIS EVANS, JENNIE FANCHER ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF TOWN STAFF TOWN ATTORNEY: ERIC HEIL TOWN MANAGER: VIRGINIA EGGER TOWN CLERK: PATTY MCKENNY ALL LIQUOR BOARD MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING PUBLIC HEARINGS PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON TOWN HALL AND RECREATION CENTER, AND AVON LIBRARY 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT 4. RENEWAL OF LIQUOR LICENSES 4.1. Applicant Name: Red Mountain Grill Avon LLC d/b/a Red Mountain Grill Avon Address: 240 Chapel Place Unit B123 Manager Name: Steven Kaufman Type of License: Hotel & Restaurant Liquor License 4.2. Applicant Name: Avon Properties Leasing, LLC d/b/a Village Warehouse Wines Address: 101 Fawcett Road Manager: Pete Cuccia Type of License: Retail Liquor Store License 4.3. Applicant Name: Suncor Energy Sales, Inc. d/b/a Shell Address: 46 Nottingham Road Manager: Anakut Loya Type of License: 3.2% Beer License (Off Premises) 5. REPORT OF LIQUOR LICENSE VIOLATION AND RESOLUTION NO. 13-01 RESOLUTION FINDING PROBABLE CAUSE, SETTING HEARING AND ISSUANCE OF NOTICE OF SHOW CAUSE HEARING 5.1. Avon Police Report No. 2013-000758 Applicant Name: Y&Z, Inc. d/b/a Nozawa Sushi & Kitchen Address: 101 Fawcett Road Manager: Jennifer Brosch; Owner: Yong Hu Yuan Type of License: Hotel & Restaurant Liquor License 6. MINUTES FROM OCTOBER 22, 2013 7. ADJOURNMENT TOWN OF AVON, COLORADO TUESDAY, NOVEMBER 12, 2013 AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:15 PM AVON TOWN HALL, ONE LAKE STREET FINAL Avon Meeting Agenda 13 11 12 Page 4 PRESIDING OFFICIALS CHAIRMAN RICH CARROLL VICE CHAIRMAN TODD GOULDING COMMISSIONERS DAVE DANTAS, CHRIS EVANS, JENNIE FANCHER ALBERT “BUZ” REYNOLDS, JR., JAKE WOLF STAFF EXECUTIVE DIRECTOR / SECRETARY: VIRGINIA EGGER ATTORNEY: ERIC HEIL TREASURER: SCOTT WRIGHT AUTHORITY CLERK: PATTY MCKENNY ALL URBAN RENEWAL MEETINGS ARE OPEN TO THE PUBLIC EXCEPT EXECUTIVE SESSIONS COMMENTS FROM THE PUBLIC ARE WELCOME DURING PUBLIC HEARINGS PLEASE VIEW AVON’S WEBSITE, HTTP://WWW.AVON.ORG, FOR MEETING AGENDAS AND MEETING MATERIALS AGENDAS ARE POSTED AT AVON MUNICIPAL BUILDING AND RECREATION CENTER, ALPINE BANK, AND AVON LIBRARY 1. CALL TO ORDER AND ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC COMMENT 4. WORK SESSION 5. RESOLUTIONS 5.1. Resolution No. 13-03, Series of 2013, Authorizing the Issuance of the Avon Urban Renewal Authority, Tax Increment Revenue Bonds, Series 2013 (Scott Wright, Treasurer, Jonathan Heroux, Piper Jaffrey, Dee Wisor, Sherman and Howard) 6. Consent Calendar 6.1. Minutes from October 22, 2013 Meeting (Authority Clerk Patty McKenny) 6.2. Approval of Engagement Letter with Sherman & Howard as Bond Counsel in connection with the issuance of Tax Increment Revenue Bonds, Series 2013. 7. ADJOURNMENT TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET ALB 13.10.22 Minutes Page 1 1. CALL TO ORDER AND ROLL CALL Chairman Carroll called the meeting to order at 5 PM. A roll call was taken and Board members present were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding. Buz Reynolds and Jake Wolf were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager/Town Clerk Patty McKenny, Police Chief Bob Ticer, as well as other staff members and the public. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT There were no public comments 4. REPORT OF CHANGES 4.1. Applicant Name: Avon Properties Leasing, LLC d/b/a Village Warehouse Wines Address: 0101 Fawcett Road, PO Box 1342, Avon Manager Name: Peter Cuccia New Ownership: Avon Retail Holdings, LLC (Michael Ireland) replacing ownership of Jim Valerio in Avon Properties Leasing LLC Town Clerk Patty McKenny noted that the application for the report of changes was in order noting new ownership with Michael Ireland, Avon Retail Holdings replacing James Valerio. Board member Goulding moved to approve the renewal of the Avon Properties Leasing, LLC d/b/a Village Warehouse Wines; Board member Fancher seconded the motion and it passed unanimously by those present. (Board members Reynolds and Wolf absent). 5. RENEWAL OF LIQUOR LICENSES 5.1. Applicant Name: Northside Coffee & Kitchen LLC d/b/a Northside Coffee & Kitchen Address: 20 Nottingham Road, Units A&B Manager: James Pavelich Type of License: Hotel & Restaurant Liquor License Town Clerk Patty McKenny noted that the renewal application was in order. Board member Evans moved to approve the renewal of the Hotel & Restaurant Liquor License for Northside Coffee & Kitchen LLC d/b/a Northside Coffee & Kitchen; Board member Dantas seconded the motion and it passed unanimously by those present. (Board members Reynolds and Wolf absent). 5.2. Applicant Name: Pazzo’s West, Inc. d/b/a Pazzo’s Pizzeria Address: 82 E. Beaver Creek Blvd Manager: Mark Colwell Type of License: Hotel & Restaurant Liquor License Town Clerk Patty McKenny noted that the renewal application was in order. Board member Fancher moved to approve the renewal of the Hotel & Restaurant Liquor License for Pazzo’s West, Inc. d/b/a Pazzo’s Pizzeria; Board member Goulding seconded the motion and it passed unanimously by those present. (Board members Reynolds and Wolf absent). TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET ALB 13.10.22 Minutes Page 2 5.3. Applicant Name: Vail Valley Mexican Foods, LLC d/b/a Agave Address: 1060 W. Beaver Creek Blvd Manager: Richard Wheelock Type of License: Hotel & Restaurant Liquor License Town Clerk Patty McKenny noted that the renewal application was in order. Board member Dantas moved to approve the renewal of the Hotel & Restaurant Liquor License for Vail Valley Mexican Foods, LLC d/b/a Agave; Board member Evabas seconded the motion and it passed unanimously by those present. (Board members Reynolds and Wolf absent). 6. MINUTES FROM SEPTEMBER 24, 2013 Board member Goulding moved to approve minutes from September 24, 2013; Board member Evans seconded the motion and it passed unanimously by those present. (Board members Reynolds and Wolf absent). There being no further business to come before the Board, the meeting adjourned at 5:10 PM. RESPECTFULLY SUBMITTED: ____________________________________ Patty McKenny, Secretary APPROVED: Rich Carroll ______________________________________ Dave Dantas ______________________________________ Chris Evans ______________________________________ Jennie Fancher ______________________________________ Todd Goulding ______________________________________ Albert “Buz” Reynolds ______________________________________ Jake Wolf ______________________________________ TOWN OF AVON, COLORADO MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET 1. CALL TO ORDER AND ROLL CALL Chairman Carroll called the meeting to order at 5:10 PM. A roll call was taken and Board members present were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding, Buz Reynolds and Jake Wolf. Also present were Executive Director/Secretary Virginia Egger, Town Attorney Eric Heil, Authority Clerk Patty McKenny, Treasurer Scott Wright, as well as members of the public. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT There were no comments. 4. WORK SESSION 4.1. Discuss Results of Term Sheet of URA Loan Refinance (Jonathan Heroux, Piper Jaffray) Four refinancing proposals presented by Piper Jarrey that included a description of the terms. Branch Banking & Trust Company were noted as a good opportunity to refinance the $6,015,000 of existing Series 2009 Variable Rate Bank Bonds and provide an estimated $580,000 for additional projects within the URA area. Highlights of the discussion included the following:  Interest rates proposals varied from 3.52% to 3.83% with a Loan Amount of $6.2 M  Refinancing to include getting additional monies for town projects  The BB&T Company proposal good for 45 days  A draft timetable was presented with the sequence of events and a closing proposed for just before thanksgiving holiday  There are no obligations and the authority can reject all of the bids  the loan could be refinanced  Question about closing costs & other related costs There was unanimous support by the Authority members present (Wolf absent) to move forward with refinancing the Vectra Bank loan with Branch Banking & Trust Company at a 15 year term at a fixed rate of 3.52% in a loan amount of $6,820,000 with the ability to pull $250K of cash to use for the mall improvements. Staff was directed to proceed with getting the documentation and bond documents in order for closing. 5. RESOLUTIONS 5.1. Approval of Resolution No. 13-02, Series of 2013, Resolution Amending the Consolidated and Amended and Restated Annexation and Development Agreement for the Village (at Avon) (Eric Heil, Town Attorney) Eric Heil, Town Attorney, presented the revised CARADA noting that the URA is a signatory to the document and must approve the amendments as well. He noted that there are no substantive impacts on the URA by executing the document. Board member Fancher moved to approve Resolution No. 13-02, Series of 2013, Resolution Amending the Consolidated and Amended and Restated Annexation and Development Agreement for the Village (at Avon); Board member Dantas seconded the motion and it passed unanimously by those present (Wolf absent). TOWN OF AVON, COLORADO MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET 6. MINUTES FROM SEPTEMBER 10, 2013 AND OCTOBER 8, 2013 Board member Evans moved to approve the minutes from the above referenced dates; Board Member Fancher seconded the motion and it passed unanimously by those present (Wolf absent). There being no further business to come before the Authority, the meeting adjourned at 5:25 PM. RESPECTFULLY SUBMITTED: _________________________________ Patty McKenny, Authority Clerk APPROVED: Rich Carroll ________________________________ Dave Dantas ________________________________ Chris Evans ________________________________ Jennie Fancher ________________________________ Todd Goulding ________________________________ Albert “Buz” Reynolds ________________________________ Jake Wolf ________________________________         TOWN  COUNCIL REPORT     To:   Honorable Mayor Rich Carroll and Avon Town Council  Cc: Planning and Zoning Commission  From:   Matt Pielsticker, Senior Planner     Jared Barnes, Planner II     Virginia Egger, Town Manager  Date:   November 1, 2013  Agenda:   PZC/Council Six Month Joint Session    The Planning and Zoning Commission (PZC) and Council are scheduled to have a bi‐annual joint session  at the November 12, 2013 meeting.  The last session between the two bodies took place on February 26,  2013. Staff will continue to schedule two joint sessions each year.     Since the last meeting several significant land use developments have taken place: East Avon and  Nottingham Station were purchased by Hoffmann Commercial Real Estate with significant upgrades  made and planned for existing buildings, and work towards the Village at Avon settlement nears  completion.             November 12th Joint Session   Agenda  1.  Mall/Avon Road design concepts   2.  “Business Friendly” Review Environment  3. Appeals      1. Mall/Avon Road Planning Update  In 2012, PZC reviewed and Council approved a plan for the “Avon Mall” that would create a more pedestrian‐ friendly walkway between Benchmark Road, Avon Station, the Town’s transit center, and Lettuce Shed Lane.  With  the opportunity to work closely with the Wyndham Resort development and the relationship of this project to the  Avon Mall, Town Council decided to delay the Avon Mall project until 2014.     Pedro Campos with Zehren and Associates, designer of the 2012 Mall Improvement Plans, was retained by the  Town this last August to review the plans and to expand the scope of the project to include the entire length of the  Mall, Avon Road, and pedestrian and bicycle access along Benchmark Road to Avon Road.   The Avon Road  medians, roundabouts, and way finding  are included in the design work, with emphasis on new landscaping and  implementation of pedestrian and bicycle accommodations to increase safety, encourage ridership and strengthen  north‐south and east‐west traffic flow.          At Tuesday’s work session, Pedro will present design concepts for the project, seeking input and direction that will  facilitate the development of schematic designs, which will then proceed through the public process for approval.   The design program and concepts have been developed by Pedro with Town of Avon staff, including  representatives from planning, engineering and parks and recreation.  Planning and Zoning Commissioners Phil  Struve and Tab Bonidy have also joined this group.   A meeting on the design has been scheduled with the  November 12, 2013 PZC/TC Joint Session                              adjoining property owners for November 11th, with two open house sessions planned after the Tuesday’s Work  Session ‐ one at Town Hall on December 3rd and a second on December 4th at the Fire Station in Wildridge.      With construction coinciding with Wyndham landscaping work in summer 2014, the schematic plan needs to be  completed by February 1st.   Construction documents and bidding is set for a contract to be signed in time for Avon  Road improvements to be completed prior to July 3rd and the Mall finished by early fall.      2. “Business Friendly” Review Environment  At the February 26, 2013 joint session, there was a discussion regarding Council’s desire to open a “business  friendly” review environment.  Major investments in Avon have taken place in 2013 with new business activity and  more development and redevelopment is anticipated as the economy continues to improve.       The 2013‐14 Strategic Plan lists Economic Development as a high priority, including “working closely with the PZC to  understand respective roles so that developers have a good sense of what can and what cannot be negotiated.”    Members of PZC have questioned what it means to be ‘business friendly’ as a review body, and asked that this  topic be discussed in further detail.       Some of the specific questions PZC have directed towards Council include:   Is the process broken?   Are there examples of project reviews in the past couple years that were handled inappropriately?     What is un‐business friendly currently, if anything?     3. Appeals Process  Members of PZC requested that the appeals process be discussed.  Specifically, when a decision of PZC is appealed  is Town Council applying the same guidelines/standards as PZC and/or evaluating the process by which PZC  reviewed the application; or is Council conducting in essence a new and independent review of the application?   What ability does the Council have that PZC may not have in approving a project which fall outside of the  guidelines/standards?      ZEHREN AND ASSOCIATES November 8, 2013    Ms. Virginia Egger, Town Manager  Town of Avon  P.O. Box 975, Avon, CO 81620  Email:  vegger@avon.org  Phone: 970‐748‐4009    RE: Pedestrian Mall and Avon Road Concept Design– Town Council / Planning and Zoning Commission  Worksession (November 12, 2013)     Dear Virginia and Staff:    This memorandum is to summarize the current direction of the Pedestrian Mall and Avon Road schematic and  concept design efforts to be reviewed with the Town Council and the Planning and Zoning Committee during their  joint work session scheduled on November 12, 2013.   The desired outcome of the review is to confirm the overall  direction of each project, receive feedback on specific project ideas, and establish the top priorities to be included  in the next stage of design for an intended implementation in 2014.       Overview and status     The current effort initiated on October 1, 2013 is being conducted by Zehren and Associates, a local professional  design and planning firm based in Avon, in direct coordination and collaboration with a committee of Town staff  representative of various Town departments.  (3) staff committee meetings and (1) bike tour were conducted  between staff and the Consultant over the past month to launch the effort.      Documentation of the project areas existing conditions, including topographic surveying, photographic inventory,  and perceived opportunities and constraints mapping has been accomplished.  The initial design process has  yielded an overall comprehensive and coordinated framework for both projects. This framework looks at Avon  Road and the pedestrian mall (herein, the ‘Mall’) as an overlapping and town‐wide network and system of  pedestrian, bicycle, and vehicular circulation routes.   This framework is being proposed to organize the effort, but  also as a potential structure for way‐finding and orienting vehicles, cyclists and pedestrian through and within the  Town.  (Please reference the Avon Framework displays in the packet and see more detail further within this  memo).    A range of Initial ideas and concepts for potential improvements to accomplish this system have been developed  for the Town’s consideration. These include a variety of landscape, urban design, and streetscape Improvements  for the overall system. Consistency and cohesiveness in the implementation of improvements has emerged as an  overriding theme, and in particular context with the Transit Center, Lake Street, and Riverfront projects  implemented in west Town Center in the past decade.  The current work is in early and formative stages and it is  an ideal time in the process to review with the Town Council and Planning and Zoning Commission before making  more significant and detailed efforts to advance the design of different elements being considered.         Ultimately, the effort for both the Mall and Avon Road is intended to result in the implementation of select  improvements in 2014, and in a phased manner over subsequent years as may be necessary.  In the case of the  2014 desired improvements the schedule mandates that a design direction be established by the end of the year,  so the design documentation and review process can occur in the during the first quarter of 2014.                 2   I. Pedestrian Mall:      The current scope of the effort is to revisit the plans developed in 2011 and 2012 and develop a new revised  schematic design in context with the Wyndham development on Lot 61 and an expanded project area.  In addition  to the original project area of Lettuce Shed Lane, the ‘old transit center bus turnaround’, and the mall section  along Lot 61, the expanded project area now includes the section of Benchmark Road between Avon Road  Roundabout #4 and the pedestrian mall entrance, and the mall section along the Seasons Building and Lot B,  connecting Lettuce Shed Lane and the Recreation Center and Library.      Major goals of the effort are to energize west town center by creative place‐making, with streetscape and  landscape enhancements and creating new spaces within the mall for special events, children and family games  and activities, education and discovery, appreciation of art and nature, exercise and play.  Special consideration is  being given to incorporation of existing West Town Center urban design and streetscape elements – as mandated  in the design guidelines of the adopted West Town Center Investment Plan.   Likewise, special consideration is  being given to new landscaping and identity ideas emerging for Avon Road, to achieve a consistent and cohesive  image and strong sense of place for the overall town center of Avon    II. Avon Road:      The study area includes the north end of Avon Road, at the roundabout north of Interstate 70 (#1) and extends to  the south including the roundabout at the intersection with Highway 6 and the entrance to Beaver Creek Resort,  and all the medians, roundabouts, crosswalks and road shoulders in between.   The current scope of the work is to  analyze existing conditions in the entire corridor of Avon Road and recommend ideas and design concepts to  improve aesthetics, way‐finding, and identity within the core of the town center.   The scope of the effort also  includes an investigation for creating a safer and environment for cyclists and pedestrian by special signage and  pavement markings, and placing greater emphasis on points of conflict at intersections, crosswalks, and trail  heads.     Major goals of the effort are to announce the arrival to Town in a more pronounced and significant manner, to  demarcate and identify the entrances to west and east town center, and to develop a clear framework and system  for way finding.   Other goals include landscape and streetscape enhancements to make Avon Road more visually  interesting, compatible and cohesive with Lake Street, the Transit Center, and the Riverfront.  Some ideas include  removing trees in poor health, reducing amount of sod within roundabouts, adding planting areas focusing on  flowering perennials, ornamental grasses, and signature angular boulder blocks indigenous to Colorado  strategically located throughout the corridor.       Please refer to attachment A for a more detailed list of project enhancements.    On behalf of Zehren and Associates and the staff committee for the project I look forward to reviewing and  discussing these topics with Town Council and the Planning and Zoning Committee at the November 12, 2013 work  session.         Sincerely,                       Pedro Campos, RLA / ASLA  Landscape Architect & Land Planner ZEHREN AND ASSOCIATES Attachment A    Please refer to project framework diagrams and conceptual plans for visual reference    Pedestrian Mall Framework:    Following are the (6) areas established for the Mall, named alphabetically in sequence, east to west:     A. Gateway / Major Node  B. Multi‐use Plaza Lawn  C. Gathering Space / Walkway  D. Meandering Walk  E. Recreation Gateway    Summary of Improvements by Framework Areas:    A. Gateway / Major Node    Town Center identity monument / focal feature.   Stone pillar gateway features in existing seating alcoves.   Re‐face existing seating alcove stone walls with WTC stone and add architectural planter pots.   Enhanced accent landscape plantings in roundabout islands and within roundabout.    Widen pathway to Pedestrian Mall to add landscape plantings between street and walkway.    B. Multi‐use Plaza Lawn   12’ wide linear main walkway with paving pattern.   Secondary curved walkways for additional circulation.   Kids water play spray feature in multi‐use plaza for small performances, gatherings, and events.   Lawn area for expanded gathering space or general play or relaxing.   Identity focal point ‘Checkmate’ bronze at mall entry.   Small fire pit for comfort, meeting, and gathering.    Pedestrian Mall orientation map and information kiosk   Parking for deliveries or food trucks.   Climbing boulder play area with boulder retaining wall for additional climbing.   Toddler native animal play area.   Bench seating alcove.   Bronze statues placed in key visual locations.   Enhanced landscape plantings.   Avon custom light poles and WTC furnishings    C. Gathering Space / Walkway   Plaza with paving pattern for small gatherings with option to add fire pit and water feature in expanded  Lot B area.   Lettuce Shed Lane walkway with brick paver pattern links to Transit Center and Gondola.   Enhanced landscape to screen building to the north.   Meandering edged landscape planters to soften and screen the Seasons building at Lettuce Shed Lane.  2  Artistic banner display features for rotating or seasonal banner display, will also screen the Seasons  building   Avon custom light poles and WTC street furnishings.    D. Meandering Walk   12’ wide meandering walkway with paving pattern.   Two alcoves for kids interactive activities with stone seating walls.   Angular stone climbing, jumping, and stepping kids activity zone with stone seating wall.   Meandering soft surface pathway with interpretive learning areas and special native perennial plantings.    Soft surface pathways to access parking lots.   Adjusted Prater Lane outdoor playground area.   Enhanced native plant landscape plantings around interpretive learning areas.   Enhanced landscape plantings to screen parking lots.   Preserve existing healthy trees in desirable locations (Tree Allee).   Bronze statues placed in key visual locations to create a signature ‘Walk of the Bronzes’ within the Mall.    Architectural planter pots at building entrances to enliven and enrich spaces facing the Mall.   Avon custom light poles and WTC street furnishings.    E. Recreation Gateway   Colored and textured crosswalk across Benchmark Rd at existing bus pull out lane.   Preserve existing paint striped crosswalk near Prater.    Stone pillar gateway features to match Avon Road, Lake Street and reinforce consistency within WTC.    Meandering path to Rec Center plaza.   Climbing wall on south walls of Rec Center as focal area at west Mall entrance / terminus.     Enhanced landscape plantings to screen Rec Center.   Architectural accent planter pots and art elements at Mall entrance / terminus.     Avon Road Framework:    Following are the (6) areas established for Avon Road named numerically in sequence, north to south    1. I‐70 North  2. I‐70 South  3. Oval – Avon Welcome  4. Town Center Connector  5. Riverfront Intersection  6. Beaver Creek    Summary of Improvements by Framework Areas:  1. I‐70 North  ‐ Short term   Replace all white flag pole with black flag poles and relocate all flag poles to outer area above the  wall north of the roundabout   Relocate ‘Pledge’ Bronze from I‐70 south roundabout to the center of the I‐70 north roundabout  above the existing stone wall  3  Replace existing spruce trees within roundabout with new 12’ spruce trees  ‐ Long term   Reface existing stone wall with WTC stone   Replace river rock stone groundcover and brick border in roundabout with WTC stone or stone  pattern or replace with landscape   Replace existing crosswalk paint stripes with colored and textured concrete crosswalks   Add stone pillar features with bike route signs at rec path trailheads   Artistic metal silhouettes on sloped walls of underpass   Artistic metal railings between roadway and sidewalk   Pedestrian overpass over I‐70 in location to be determined  Or   Improve I‐70 underpass with wider raised sidewalk, artistic railings, and planters   Increase size of landscape island north of roundabout instead of using paint striping   Remove slip lane at westbound on‐ramp and replace with landscape   Remove third lane at westbound off‐ramp and replace with landscape    2. I‐70 South  ‐ Short term   Relocate ‘Pledge’ bonze and flag poles to I‐70 north roundabout   Add new bronze statue to center of roundabout  ‐ Long term   Clean up roundabout landscape; remove unhealthy trees and replace sod and old landscape plants  with new native landscape plants and grasses   Replace existing crosswalk paint stripes with colored and textured concrete crosswalks   Reface existing stone wall in roundabout with WTC stone   Replace brick border in roundabout with WTC stone or stone pattern or replace with landscape   Remove slip lanes at eastbound on‐ramp and eastbound off‐ramp replace with landscape    3. Oval – Avon Welcome  ‐ Short term   New larger Avon welcome sign, 6’ tall or less, incorporate new Avon brand logo or image   Reface existing stone wall in roundabout with WTC stone   Replace flood lights in lawn with new smaller more hidden lights   Add small amount of accent perennials and grasses to roundabout  ‐ Long term   Replace brick border in roundabout with WTC stone or stone pattern or replace with landscape   Remove third lane of all roundabout entrances    4. Town Center Connector  ‐ Short term   Relocate ‘Checkmate’ bronze to pedestrian mall or ETC and replace with new unique  Town Center  Connector roundabout centerpiece, including updates to rock wall and brick border if needed   Add accent perennials and grasses to roundabout   Replace seating alcove benches with pedestrian mall gateway rock pillar features    4 5. Riverfront Intersection  ‐ Short term   Add colored and textured concrete to entire intersection including all crosswalk areas  ‐ Long term   Add stone pillar features with bike route signs at rec path trailheads   Improve aesthetics of bridge railings and/or add artwork silhouettes   Improve aesthetics of bridge guardrails   Add small metal or wood deck seating/viewing alcoves to bridge   Add right turn only median to Riverfront Lane intersection entrance   Artistic metal silhouettes on sloped walls of railroad underpass   Improve I‐70 underpass with wider raised sidewalk, artistic railings, and planters    6. Beaver Creek  ‐ Long term   Replace current striped crosswalks on the north and west sides of the roundabout with colored and  textured crosswalks   Work with Beaver Creek on roundabout landscape    7. Avon Road overall enhancements    ‐ Short term   Apply ‘Sharrow’ bike symbol to the middle of all right hand lanes   Install bike awareness signage throughout Avon Rd   Landscape improvements within center medians (trees, plants, and angular boulders)   Accent perennials and grasses in landscape islands surrounding roundabouts and riverside  intersection    ‐ Long term   Landscape improvements in landscape islands and planting areas other than center medians and  accent planting areas (replace sod and existing shrubs with native landscape plants and grasses,  replace river rock ground cover with landscape plants)   Reface curved stone seating alcove walls with WTC stone   Remove or paint existing seating alcove benches with color from WTC design guidelines or replace  benches with angular boulders stone pillars, or planter pots   Remove brick median borders  or replace with updated stone or stone pattern   Add accent art or stone pieces and accent lighting to center medians   Replace old cobra street lighting with new shorter style street lighting   Preserve and repaint existing shorter AAL pedestrian lights to match WTC design guidelines or replace  with new Avon custom HADCO lighting   Event banner opportunities on light poles, on rail bridge, or stand alone  po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013 EA S T TO W N CE N T E R AVON ROAD FRAMEWORK PE D E S T R I A N M A L L FR A M E W O R K WE S T TO W N CE N T E R WE S T I N RI V E R F R O N T RE S O R T NO T T I N G H A M PA R K TRAER CREEK I-7 0 HW Y 6 EAG L E R I V E R RA I L R O A D To w n C e n t e r P l a n n i n g F r a m e w o r k 1 2 3 4 5 6 A B C D E po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements 020’10’50’80’November 12, 2013AB C D E E - R e c r e a t i o n G a t e w a y Co n s t r a i n t s : • d i s c o n n e c t e d w i t h t h e p e d e s t r i a n m a l l • w a y f i n d i n g a n d s i g n a g e Op p o r t u n i t i e s : • a n i m p o r t a n t l i n k b e t w e e n t h e p e d e s t r i a n m a l l a n d t h e We s t T o w n C e n t e r D e s i g n S t a n d a r d s • w a y f i n d i n g / o r i e n t a t i o n m a p • a r t i n s t a l l a t i o n / f o c a l p o i n t / a r c h • g a t e w a y t o N o t t i n g h a m P a r k D - M e a n d e r i n g W a l k Co n s t r a i n t s : • s m a l l s p a c e s • w a y f i n d i n g a n d s i g n a g e • n o s c r e e n i n g o f p a r k i n g a r e a s • o v e r g r o w n a n d i n f o r m a l i z e d l a n d s c a p e a e a s • s i d e w a l k t e r m i n u s Op p o r t u n i t i e s : • p r e s e r v e i n t e r e s t i n g s p a c e s ( t r e e c o r r i d o r ) • k i d s ‘ l e a r n b y p l a y i n g ’ f e a t u r e s • b e n c h s e a t i n g / r e s t i n g a r e a s • w a y f i n d i n g / s i g n a g e • i m p r o v e d c i r c u l a t i o n t o / f r o m b u s i n e s s e s a n d p a r k i n g • f o r m a l i z e l a n d s c a p e a r e a s • s c r e e n u n a t t r a c t i v e a r e a s w i t h v e g e t a t i o n C - G a t h e r i n g S p a c e / W a l k w a y Co n s t r a i n t s : • n o s p a c e f o r e v e n t s o r g a t h e r i n g s • c o n f u s i n g c i r c u l a t i o n • s i g n a g e a n d w a y f i n d i n g • o v e r g r o w n v e g e t a t i o n Op p o r t u n i t i e s : • a s p a c e f o r e v e n t s a n d g a t h e r i n g s • a n i m p o r t a n t l i n k t o t h e t r a n s i t c e n t e r a n d g o n d o l a • a r t i n s t a l l a t i o n s / f o c a l p o i n t s / f i r e p i t / m u r a l • p a v i n g p a t t e r n s • s t r e a m l i n e d c i r c u l a t i o n • w a y f i n d i n g / b u i l d i n g l o c a t i o n m a p • u s e l a n d s c a p i n g t o s o f t e n l a r g e b u i l d i n g m a s s e s • c l e a n u p l a n d s c a p e a r e a s B - Multi-use Plaza/Lawn Constraints:• small spaces • overgrown tree clusters • dark, unfriendly building entrance • confusing circulation paterns • signage and wayfinding Opportunities:• enlarged lawn area - allows users to relax and ‘soak up the sun’ • art installations / focal points • kids ‘learn by playing’ features • bench seating areas • interface with current and future businesses • streamlined circulation • clean up landscape areasA - Gateway / Major Node Constraints:• small spaces • loud traffic noises • under used seating areas • signage and wayfinding • inconsistent planting areas • outdated site elements Opportunities:• emphasised gateway feature • increased signage, wayfinding, and orientation • improved lighting • traffic calming crosswalk • consistant landscape areas Pe d e s t r i a n M a l l F r a m e w o r k P l a n - E x i s t i n g po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements 020’10’50’80’November 12, 2013AB C D E E - R e c r e a t i o n G a t e w a y Pr o p o s e d E n h a n c e m e n t s : • C o l o r e d a n d t e x t u r e d c r o s s w a l k a c r o s s B e n c h m a r k R d at e x i s t i n g b u s p u l l o u t l a n e . • P r e s e r v e e x i s t i n g p a i n t s t r i p e d c r o s s w a l k n e a r P r a t e r . • S t o n e p i l l a r g a t e w a y f e a t u r e s t o m a t c h A v o n R o a d , La k e S t r e e t a n d r e i n f o r c e c o n s i s t e n c y w i t h i n W T C . • M e a n d e r i n g p a t h t o R e c C e n t e r p l a z a . • C l i m b i n g w a l l o n s o u t h w a l l s o f R e c C e n t e r a s f o c a l ar e a a t w e s t M a l l e n t r a n c e / t e r m i n u s . • E n h a n c e d l a n d s c a p e p l a n t i n g s t o s c r e e n R e c C e n t e r . • A r c h i t e c t u r a l a c c e n t p l a n t e r p o t s a n d a r t e l e m e n t s a t Ma l l e n t r a n c e / t e r m i n u s . D - M e a n d e r i n g W a l k Pr o p o s e d E n h a n c e m e n t s : • 1 2 ’ w i d e m e a n d e r i n g w a l k w a y w i t h p a v i n g p a t t e r n . • T w o a l c o v e s f o r k i d s i n t e r a c t i v e a c t i v i t i e s w i t h s t o n e se a t i n g w a l l s . • A n g u l a r s t o n e c l i m b i n g , j u m p i n g , a n d s t e p p i n g k i d s a c - ti v i t y z o n e w i t h s t o n e s e a t i n g w a l l . • M e a n d e r i n g s o f t s u r f a c e p a t h w a y w i t h i n t e r p r e t i v e le a r n i n g a r e a s a n d s p e c i a l n a t i v e p e r e n n i a l p l a n t i n g s . • S o f t s u r f a c e p a t h w a y s t o a c c e s s p a r k i n g l o t s . • A d j u s t e d P r a t e r L a n e o u t d o o r p l a y g r o u n d a r e a . • E n h a n c e d n a t i v e p l a n t l a n d s c a p e p l a n t i n g s a r o u n d i n - te r p r e t i v e l e a r n i n g a r e a s . • E n h a n c e d l a n d s c a p e p l a n t i n g s t o s c r e e n p a r k i n g l o t s . • P r e s e r v e e x i s t i n g h e a l t h y t r e e s i n d e s i r a b l e l o c a t i o n s (T r e e A l l e e ) . • B r o n z e s t a t u e s p l a c e d i n k e y v i s u a l l o c a t i o n s t o c r e a t e a s i g n a t u r e ‘ W a l k o f t h e B r o n z e s ’ w i t h i n t h e M a l l . • A r c h i t e c t u r a l p l a n t e r p o t s a t b u i l d i n g e n t r a n c e s t o e n - li v e n a n d e n r i c h s p a c e s f a c i n g t h e M a l l . • A v o n c u s t o m l i g h t p o l e s a n d W T C s t r e e t f u r n i s h i n g s . C - G a t h e r i n g S p a c e / W a l k w a y Pr o p o s e d E n h a n c e m e n t s : • P l a z a w i t h p a v i n g p a t t e r n f o r s m a l l g a t h e r i n g s w i t h o p - ti o n t o a d d f i r e p i t a n d w a t e r f e a t u r e i n e x p a n d e d L o t B a r e a . • L e t t u c e S h e d L a n e w a l k w a y w i t h b r i c k p a v e r p a t t e r n li n k s t o T r a n s i t C e n t e r a n d G o n d o l a . • E n h a n c e d l a n d s c a p e t o s c r e e n b u i l d i n g t o t h e n o r t h . • M e a n d e r i n g e d g e d l a n d s c a p e p l a n t e r s t o s o f t e n a n d sc r e e n t h e S e a s o n s b u i l d i n g a t L e t t u c e S h e d L a n e . • A r t i s t i c b a n n e r d i s p l a y f e a t u r e s f o r r o t a t i n g o r s e a s o n a l ba n n e r d i s p l a y , w i l l a l s o s c r e e n t h e S e a s o n s b u i l d i n g • A v o n c u s t o m l i g h t p o l e s a n d W T C s t r e e t f u r n i s h i n g s . B - Multi-use Plaza/Lawn Proposed Enhancements:• 12’ wide linear main walkway with paving pattern.• Secondary curved walkways for additional circulation.• Kids water play spray feature in multi-use plaza for small performances, gatherings, and events.• Lawn area for expanded gathering space or general play or relaxing.• Identity focal point ‘Checkmate’ bronze at mall entry.• Small fire pit for comfort, meeting, and gathering. • Pedestrian Mall orientation map and information kiosk • Parking for deliveries or food trucks.• Climbing boulder play area with boulder retaining wall for additional climbing.• Toddler native animal play area.• Bench seating alcove.• Bronze statues placed in key visual locations.• Enhanced landscape plantings.• Avon custom light poles and WTC furnishings. A - Gateway / Major Node Proposed Enhancements:• Town Center identity monument / focal feature.• Stone pillar gateway features in existing seating alcoves.• Re-face existing seating alcove stone walls with WTC stone and add architectural planter pots.• Enhanced accent landscape plantings in roundabout is-lands and within roundabout. • Widen pathway to Pedestrian Mall to add landscape plantings between street and walkway. Pe d e s t r i a n M a l l F r a m e w o r k P l a n - P r o p o s e d po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements 020’10’50’80’November 12, 2013 Pe d e s t r i a n M a l l C o n c e p t u a l P l a n f o r 2 0 1 4 I m p r o v e m e n t s Multi-purpose plaza area with potential spray jets in ground for children’s splash / play area.Multi-purpose flat lawn area with radial walkwayNew focal location for ‘Checkmate’ bronze sculpture at entrance to Mall and visible from Avon Road. Th e S e a s o n s e x i s t i n g ma i n e n t r a n c e . Le t t u c e S h e d L a n e p a v e r s a n d st r e e t s c a p e e l e m e n t s t o m a t c h W T C . Pa r k i n g l o t s c r e e n i n g Ex i s t i n g B o b ’ s P l a c e p a t i o a r e a . Mu l t i - u s e a l c o v e f o r k i d ’ s p r o g r a m s an d a c t i v i t i e s ( s i d e w a l k c h a l k , e t c ) . Cl i m b i n g p l a y a r e a w i t h l a r g e b o u l d e r f e a t u r e Enhanced landscaping at crosswalks Ne w c r o s s w a l k p l a z a . Po t e n t i a l l o c a t i o n f o r a r t w o r k i n t h e M a l l ( t y p i c a l ) New Town Center Identity Monument La n d s c a p i n g t o s o f t e n R e c C e n t e r se r v i c e a r e a / b l a n k w a l l s . Ex i s t i n g a r e a i n f r o n t of v a c a n t b u i l d i n g . Pl a n t e r a l o n g S e a s o n s , w i t h s t r u c t u r e f o r ro t a t i n g b a n n e r s a n d v i s u a l d i s p l a y s . So f t p a t h w i t h sp e c i a l p l a n t i n g s . Fl a t b o u l d e r m a z e a n d t o d d l e r ’ s p l a y a r e a . So f t p a t h w i t h s p e c i a l p l a n t i n g s a n d in t e r p r e t i v e e d u c a t i o n a l a r e a s . In t e r a c t i v e s c u l t p u r e p l a y a r e a ( m i n i a t u r e w i l d l i f e s c u l p t u r e s ) Re d u c t i o n o f s o d , r e p l a c e w i t h f l o w e r i n g p e r e n n i a l s , o r n a m e n t a l grasses, angular boulders Ex t e r i o r c l i m b i n g w a l l s a t t a c h e d to b u i l d i n g f a c a d e ( s ) . Mu l t i - u s e a l c o v e . Mu l t i - u s e p l a z a a n d g a t h e r i n g s p a c e . Pe d e s t r i a n M a l l r o u t e - 1 2 ’ w i d t h w i t h p a v e r s t o m a t c h W T C Wy n d h a m l a n d s c a p e a s c u r r e n t l y p r o p o s e d Ne w T o w n C e n t e r W e s t G a t e w a y e l e m e n t s (v e r t i c a l s t o n e c o l u m n s e a c h s i d e o f B e n c h m a r k R o a d ) Ma l l g a t e w a y e l e m e n t s ( s t o n e t o - te m p i l l a r s t o m a t c h A v o n R o a d ) . Small gathering space with potential firepit feature, pedestrian mall directory and sign in foreground.Reduce width of road, add landscaping along sidewalk to accentuate route to Mall. po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements 020’10’50’80’November 12, 2013 Pe d e s t r i a n M a l l C o n c e p t u a l P l a n f o r 2 0 1 4 I m p r o v e m e n t s po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements 020’10’50’80’November 12, 2013 Pe d e s t r i a n M a l l P o t e n t i a l E v e n t s L a y o u t Farmers Market Extention, 60 spaces10’ x 10’ Tent Event Layout Large Event Additional Layout Space, 100 spaces with potential adjacent land owner cooperation po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013010’5’25’40’ Pe d e s t r i a n M a l l G a t e w a y / M a j o r N o d e En h a n c e d l a n d s c a p i n g a t c r o s s w a l k s Ne w T o w n C e n t e r I d e n t i t y M o n u m e n t Re d u c t i o n o f s o d , r e p l a c e w i t h f l o w e r i n g p e r e n n i a l s , o r n a m e n t a l gr a s s e s , a n g u l a r b o u l d e r s Ne w T o w n C e n t e r W e s t G a t e w a y e l e m e n t s (v e r t i c a l s t o n e c o l u m n s e a c h s i d e o f B e n c h m a r k R o a d ) Re d u c e w i d t h o f r o a d , a d d l a n d s c a p i n g a l o n g si d e w a l k t o a c c e n t u a t e r o u t e t o M a l l . po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013010’5’25’40’ Pe d e s t r i a n M a l l M u l t i - u s e P l a z a a n d L a w n Mu l t i - p u r p o s e p l a z a a r e a w i t h p o t e n t i a l s p r a y je t s i n g r o u n d f o r c h i l d r e n ’ s s p l a s h / p l a y a r e a . Mu l t i - p u r p o s e f l a t l a w n a r e a w i t h r a d i a l w a l k w a y Ne w f o c a l l o c a t i o n f o r ‘ C h e c k m a t e ’ b r o n z e s c u l p t u r e at e n t r a n c e t o M a l l a n d v i s i b l e f r o m A v o n R o a d . Cl i m b i n g p l a y a r e a w i t h l a r g e b o u l d e r f e a t u r e Po t e n t i a l l o c a t i o n f o r a r t w o r k i n t h e M a l l ( t y p i c a l ) In t e r a c t i v e s c u l t p u r e p l a y a r e a ( m i n i a t u r e w i l d l i f e s c u l p t u r e s ) Pe d e s t r i a n M a l l r o u t e - 1 2 ’ w i d t h w i t h p a v e r s t o m a t c h W T C Wy n d h a m l a n d s c a p e a s c u r r e n t l y p r o p o s e d Sm a l l g a t h e r i n g s p a c e w i t h p o t e n t i a l f i r e p i t f e a t u r e , pe d e s t r i a n m a l l d i r e c t o r y a n d s i g n i n f o r e g r o u n d . po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013010’5’25’40’ Pe d e s t r i a n M a l l G a t h e r i n g S p a c e / W a l k w a y Le t t u c e S h e d L a n e p a v e r s a n d st r e e t s c a p e e l e m e n t s t o m a t c h W T C . Ex i s t i n g B o b ’ s P l a c e p a t i o a r e a . Pl a n t e r a l o n g S e a s o n s , w i t h s t r u c t u r e f o r ro t a t i n g b a n n e r s a n d v i s u a l d i s p l a y s . Fl a t b o u l d e r m a z e a n d t o d d l e r ’ s p l a y a r e a . Mu l t i - u s e p l a z a a n d g a t h e r i n g s p a c e . po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013010’5’25’40’ Pe d e s t r i a n M a l l M e a n d e r i n g W a l k Th e S e a s o n s e x i s t i n g ma i n e n t r a n c e . Pa r k i n g l o t s c r e e n i n g Mu l t i - u s e a l c o v e f o r k i d ’ s p r o g r a m s an d a c t i v i t i e s ( s i d e w a l k c h a l k , e t c ) . Ex i s t i n g a r e a i n f r o n t of v a c a n t b u i l d i n g . So f t p a t h w i t h sp e c i a l p l a n t i n g s . So f t p a t h w i t h s p e c i a l p l a n t i n g s a n d in t e r p r e t i v e e d u c a t i o n a l a r e a s . Mu l t i - u s e a l c o v e . po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013010’5’25’40’ Pe d e s t r i a n M a l l R e c r e a t i o n G a t e w a y Ne w c r o s s w a l k p l a z a . La n d s c a p i n g t o s o f t e n R e c C e n t e r se r v i c e a r e a / b l a n k w a l l s . Ex t e r i o r c l i m b i n g w a l l s a t t a c h e d to b u i l d i n g f a c a d e ( s ) . Ma l l g a t e w a y e l e m e n t s ( s t o n e t o - te m p i l l a r s t o m a t c h A v o n R o a d ) . po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013 Av o n R o a d F r a m e w o r k I- 7 0 N o r t h R o u n d a b o u t We s t b o u n d A r r i v a l I- 7 0 S o u t h R o u n d a b o u t Ea s t b o u n d A r r i v a l Ov a l R o u n d a b o u t To w n C e n t e r W e l c o m e Ro d e o R o u n d a b o u t To w n C e n t e r C o n n e c t o r Riverfront Intersection Riverfront Beaver Creek Resort Gateway 1 2 3 45 6 po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 #1 I - 7 0 N o r t h “W e s t b o u n d A r r i v a l ” 4 3 2 1 7 8 6 1 5 2 6 3 7 4 8 5 Ex i s t i n g : • r e c e i v e s v i s i t o r s f r o m e a s t • n o w e l c o m e e l e m e n t • f l a g p o l e s • s o d l a n d s c a p e i s l a n d s • n o w a y f i n d i n g • r e c p a t h t r a i l h e a d s Op p o r t u n i t i e s : • s m a l l w e l c o m e f e a t u r e • r e p l a c e m o s t s o d w i t h n a - ti v e l a n d s c a p e p l a n t s • w a y f i n d i n g s i g n s • r e d e s i g n r e c p a t h tr a i l he a d s • r e d u c e n o m b e r o f o f f r a m p la n e s Ex i s t i n g : • r o u n d a b o u t p l a n t s a n d r o c k • l a n e s t r i p i n g n o t w e l l d e - fi n e d • n o b i k e l a n e s o r a w a r e n e s s of b i k e s Op p o r t u n i t i e s : • c h a n g e l a n d s c a p e p l a n t s • c h a n g e r i v e r r o c k t o s a n d - st o n e b o u l d e r s • b e t t e r d e f i n e d l a n e s t r i p i n g • e m p h a s i z e d b i k e l a n e o r sh a r r o w w i t h l a n e p r o t e c t i o n • s h a r e t h e r o a d s i g n s • w a y f i n d i n g s i g n s Ex i s t i n g : • l a r g e p a i n t e d m e d i a n • i n c o n s i s t e n t l a n d s c a p e pl a n t s i n i s l a n d s • n o c r o s s w a l k • n o b i k e l a n e o n N o t t i n g - ha m R d Op p o r t u n i t i e s : • c o n s i s t e n t l a n d s c a p e p l a n t s • c h a n g e p a i n t e d m e d i a n t o la n d s c a p e a r e a o r m a k e r o o m fo r b i k e l a n e s • b i k e l a n e / s h a r r o w o n N o t - ti n g h a m R d • c r o s s w a l k o n N o t t i n h a m R d Existing:• messy crosswalk paving • no bike lanes or awareness of bikes • sod landscape islands Opportunities:• emphasized seamless cross-walk • bike lanes in roadway vs. bike lanes on sidewalk • replace sod with native landscape plants • consistent landscape island plantings Ex i s t i n g : • r e c p a t h t r a i l h e a d • m e s s y c r o s s w a l k p a v i n g Op p o r t u n i t i e s : • t r a i l h e a d / r e c p a t h i n f o r m a - ti o n a r e a • r e c p a t h w a y f i n d i n g • e m p h a s i z e d s e a m l e s s c r o s s - wa l k • t r a f f i c c a l m i n g f e a t u r e • r e m o v e s l i p l a n e Existing:• sidewalk choke point • unattractive and broken pavement • bridge columns • no bike lanes Opportunities:• sidewalk transition • replace sloped pavement with terraces or screen with landscape plants or planters • increase width of side walk around both sides of columns • bike lane in the street or on the sidewalk Existing:• unattractive and broken pavement • bridge columns • no bike lanes • loud traffic Opportunities:• replace sloped pavement with terraces or screen with landscape plants or planters • increase width of side walk around both sides of columns • bike lane in the street or on the sidewalk • lighting under bridge Existing:• difficult crosswalk for bikes • rec path access point • curb continues all the way up to gas station Opportunities:• emphasized seamless cross-walk • new access to rec path over drainage • rec path way finding • curb ramp at trailhead • remove third lane po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 1 2 3 4 6 5 78 #2 I - 7 0 S o u t h “E a s t b o u n d A r r i v a l ” 1 5 2 6 3 7 4 8 Ex i s t i n g : • u n a t t r a c t i v e a n d b r o k e n pa v e m e n t • b r i d g e c o l u m n s • n o b i k e l a n e s • l o u d t r a f f i c Op p o r t u n i t i e s : • r e p l a c e s l o p e d p a v e m e n t wi t h t e r r a c e s o r s c r e e n w i t h la n d s c a p e p l a n t s o r p l a n t e r s • i n c r e a s e w i d t h o f s i d e w a l k ar o u n d b o t h s i d e s o f c o l u m n s • b i k e l a n e i n t h e s t r e e t o r o n th e s i d e w a l k • l i g h t i n g u n d e r b r i d g e Ex i s t i n g : • r e c e i v e s v i s i t o r s f r o m w e s t • n o w e l c o m e e l e m e n t • f l a g p o l e s • l a r g e a m o u n t o f s o d i n ro u n d a b o u t • n o w a y f i n d i n g • v i s i t o r s f i r s t v i e w o f A v o n an d B e a v e r C r e e k Op p o r t u n i t i e s : • s m a l l w e l c o m e f e a t u r e • r e p l a c e m o s t s o d w i t h n a - ti v e l a n d s c a p e p l a n t s • w a y f i n d i n g s i g n s Ex i s t i n g : • m e s s y c r o s s w a l k p a v i n g • n o b i k e l a n e s o r a w a r e n e s s of b i k e s • i n c o n s i s t e n t l a n d s c a p e is l a n d s Op p o r t u n i t i e s : • e m p h a s i z e d s e a m l e s s c r o s s - wa l k • b i k e l a n e s i n r o a d w a y v s . bi k e l a n e s o n s i d e w a l k • r e p l a c e s o d w i t h n a t i v e la n d s c a p e p l a n t s • c o n s i s t e n t l a n d s c a p e i s l a n d pl a n t i n g s • r e m o v e s l i p l a n e Existing:• visitors last view of Avon • no bike lanes or awareness of bikes • inconsistent landscape is-land plantings Opportunities:• farewell to Avon feature • emphasized and protected bike lane in roundabout vs. bike lanes on sidewalk • consistent native landscape plants • share the road signs • way finding signs • remove slip lane Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t - in g s • a s p e n t r e e s • b r i c k m e d i a n b o r d e r Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t gr o u p i n g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • r e m o v e m e d i a n b o r d e r s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n ro a d w a y • r e m o v e s l i p l a n e Existing:• roundabout sod and plants • brick roundabout border • flags and bronze statue Opportunities:• replace sod with native plants and ground cover • remove or increase brick border; different border paving pattern • sandstone boulders • relocate bronze or make more visible Existing:• no bike lanes or awareness of bikes • inconsistent landscape is-land plantings Opportunities:• emphasized bike lane in roundabout vs. bike lanes on sidewalk • consistent native landscape plants • share the road signs • way finding signs • remove slip lane Existing:• messy crosswalk paving • no bike lanes or awareness of bikes • inconsistent landscape islands Opportunities:• emphasized seamless cross-walk • bike lanes in roadway vs. bike lanes on sidewalk • replace sod with native landscape plants • consistent landscape island plantings po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 1 2 3 456 8 7 #3 O v a l “T o w n C e n t e r W e l c o m e ” #3 O v a l “T o w n C e n t e r W e l c o m e ” 2 3 7 8 5 6 14 Ex i s t i n g : • T O A w e l c o m e s i g n • r o u n d a b o u t s o d a n d p l a n t s • e m p h a s i z e d c r o s s w a l k • n o b i k e l a n e s • s e a t i n g n o o k s a t c r o s s w a l k s Ex i s t i n g : • e m p h a s i z e d c r o s s w a l k • n o n l a n d s c a p e d t r a f f i c is l a n d s • n o b i k e l a n e s Existing:• no bike lanes or awareness of bikes • inconsistent landscape is-land plantings Existing:• emphasized crosswalk • inconsistent landscape islands • bench seating area • bronze statues Ex i s t i n g : • e m p h a s i z e d c r o s s w a l k • i n c o n s i s t e n t l a n d s c a p e is l a n d s • b e n c h s e a t i n g a r e a • c o n n e c t i o n t o m e a n d e r i n g pa t h w a y s Op p o r t u n i t i e s : • i m p r o v e T O A w e l c o m e si g n a n d f e a t u r e • l a n d s c a p i n g w i t h i n r o u n d - ab o u t • b i k e l a n e o p t i o n s • w a y f i n d i n g s i g n s • e m p h a s i z e d c r o s s w a l k s • r e m o v e t h i r d l a n e Op p o r t u n i t i e s : • s o f t e n t r a f f i c i s l a n d w i t h na t i v e l a n d s c a p e p l a n t s • r o a d w a y a n d b i k e l a n e pa i n t s t r i p i n g • b i k e l a n e i n s t r e e t v s . o n si d e w a l k • v e h i c u l a r a n d p e d e s t r i a n wa y f i n d i n g Opportunities:• emphasized and protected bike lane in roundabout vs. bike lanes on sidewalk • consistent native landscape plants • share the road signs • way finding signs • traffic lane striping Opportunities:• consistent traffic island planting areas • roadway and bike lane paint striping • bike lane in street vs. on sidewalk • redesigned bench seating ar-eas and meandering pathways Op p o r t u n i t i e s : • c o n s i s t e n t t r a f f i c i s l a n d p l a n t - in g a r e a s • r o a d w a y a n d b i k e l a n e p a i n t st r i p i n g • b i k e l a n e i n s t r e e t v s . o n s i d e - wa l k • r e d e s i g n e d b e n c h s e a t i n g a r - ea s a n d m e a n d e r i n g p a t h w a y s Existing:• roundabout sod and plants • brick roundabout border • bronze wild horses Opportunities:• TOA welcome feature or design element • replace sod with native plants and ground cover • remove or increase brick border; different border paving pattern • sandstone boulders • traffic lane striping Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t - in g s • a s p e n t r e e s • b r i c k m e d i a n b o r d e r Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t gr o u p i n g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • r e m o v e m e d i a n b o r d e r s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n ro a d w a y Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t i n g s • a s p e n t r e e s • b r i c k m e d i a n b o r d e r Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t g r o u p - in g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • r e m o v e b r i c k m e d i a n b o r d e r s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n r o a d - wa y • r e m o v e t h i r d l a n e po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 1 2 3 4 5 6 7 8 2 3 7 8 5 6 14 Ex i s t i n g : • v i e w s t o B e a v e r C r e e k • b r o n z e r o d e o s t a t u e • r o u n d a b o u t s o d a n d p l a n t s • e m p h a s i z e d c r o s s w a l k • n o b i k e l a n e s o r a w a r e n e s s or a w a r e n e s s o f b i k e s • s e a t i n g n o o k s a t c r o s s w a l k s Ex i s t i n g : • e m p h a s i z e d c r o s s w a l k • o u t d a t e d s i t e f e a t u r e s • n o b i k e l a n e s o r a w a r e n e s s of b i k e s Existing:• emphasized crosswalk • no bike lanes or awareness of bikes • inconsistent landscape is-land plantings Existing:• informal native plantings • outdated rock and metal fence • meandering path and bench seating area • bronze statue Ex i s t i n g : • l a r g e a m o u n t o f r o u n d - ab o u t s o d • b r i c k r o u n d a b o u t b o r d e r • b r o n z e r o d e o s t a t u e a n d ou t d a t e d r o c k w a l l Op p o r t u n i t i e s : • n e w T C c o n n e c t o r r o u n d - ab o u t f e a t u r e • l a n d s c a p i n g / p a v i n g w i t h i n ro u n d a b o u t • b i k e l a n e o p t i o n s • w a y f i n d i n g s i g n s • e m p h a s i z e d c r o s s w a l k s Op p o r t u n i t i e s : • g a t e w a y t o t h e p e d e s t r i a n ma l l w i t h e y e c a t c h i n g f e a t u r e • r o a d w a y a n d b i k e l a n e pa i n t s t r i p i n g • b i k e l a n e i n s t r e e t v s . o n si d e w a l k • v e h i c u l a r a n d p e d e s t r i a n wa y f i n d i n g Opportunities:• new gateway features • emphasized bike lane in roundabout vs. bike lanes on sidewalk • consistent native landscape plants • share the road signs • way finding signs Opportunities:• use planting area as prece-dent for other areas • update or redesign fence • redesigned bench seating ar-eas and meandering pathways Op p o r t u n i t i e s : • r e l o c a t e s t a t u e , n e w T C c o n - ne c t o r r o u n d a b o u t f e a t u r e • r e p l a c e s o d w i t h n a t i v e p l a n t s an d g r o u n d c o v e r • r e m o v e o r i n c r e a s e b r i c k bo r d e r ; d i f f e r e n t b o r d e r p a v i n g pa t t e r n • s a n d s t o n e b o u l d e r s Existing:• aspen trees • brick median border • bench seating area Opportunities:• consistent native plant groupings • replace aspens with aspen groups or different species • remove brick median bor-ders • boulder groupings • bike lane or sharrow in roadway Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t - in g s • a s p e n t r e e s • m e a n d e r i n g p a t h Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t gr o u p i n g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n ro a d w a y • b i k e p a t h o n s i d e w a l k Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t - in g s • a s p e n t r e e s • b r i c k m e d i a n b o r d e r Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t gr o u p i n g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • r e m o v e b r i c k m e d i a n b o r - de r s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n ro a d w a y #4 R o d e o “T o w n C e n t e r C o n n e c t o r ” po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 #5 R i v e r f r o n t I n t e r s e c t i o n “R i v e r f r o n t ” 1 5 2 6 3 7 4 8 Ex i s t i n g : • i n t e r s e c t i o n ; n o r o u n d a b o u t • c o n c r e t e i s l a n d s • n o b i k e l a n e s • e m p h a s i z e d c r o s s w a l k s Op p o r t u n i t i e s : • c r o s s w a l k a n d i s l a n d p a v - in g p a t t e r n s • r a i s e d c r o s s w a l k / t r a f f i c ca l m i n g • b i k e l a n e s , b i k e b o x e s , b i k e le f t t u r n l a n e s • w a y f i n d i n g s i g n s Ex i s t i n g : • l a r g e a r c h i t e c t u r a l e n t r y si g n s • s t o n e w a l l p a t t e r n • s o d l a n d s c a p i n g w i t h r i v e r ro c k b o u l d e r s • l a n d s c a p e p l a n t s a n d g r a s s - es • W T C d e s i g n g u i d e l i n e s Op p o r t u n i t i e s : • m a t e r i a l s a n d p l a n t r e f e r - en c e • m i n i m i z e u s e o f s o d a n d ri v e r r o c k b o u l d e r s • e x t e n d W T C d e s i g n g u i d e - li n e s i n t o t h e i n t e r s e c t i o n Ex i s t i n g : • l o c a l a n d r e g i o n a l r e c p a t h co n n e c t i o n • r e c p a t h t r a i l h e a d • s i t e f e a t u r e s a n d s i g n s Op p o r t u n i t i e s : • e m p h a s i z e c o n n e c t i o n t o re c p a t h f o r p e d e s t r i a n a n d bi k e r o u t e s • i n m p r o v e d t r a i h e a d • p e d e s t r i a n a n d b i k e w a y fi n d i n g s i g n s • o r i e n t a t i o n m a p o f t o w n an d t r a i l s Existing:• no bike lanes • no awareness of bikes or pedestrians • concrete medians Opportunities:• bike lanes or sharrows • bike boxes and bike left turn lanes • alternate bike/ped river crossing • share the road signs • way finding signs Ex i s t i n g : • e m p h a s i z e d c r o s s w a l k s • c o n c r e t e m e d i a n s Op p o r t u n i t i e s : • c r o s s w a l k a n d m e d i a n p a v - in g p a t t e r s • p e d e s t r i a n s a f t e y z o n e • p e d e s t r i a n c r o s s i n g s i g n a l • r a i s e d c r o s s w a l k / t r a f f i c ca l m i n g Existing:• warn crosswalk paint • concrete median • large rock wall results in uncomfortable confined space Opportunities:• emphasized crosswalk • crosswalk and median pav-ing pattern • increase sidewalk width • green wall accents Existing:• terraced rock wall • brick median border • concrete rail bridge • inconsistent hardscape patterns Opportunities:• consistent native landscape plants in median • replace median bricks with stone • change rail bridge colors/patterns Existing:• small confined space • concrete side slopes • no bike lanes or awareness of bikes Opportunities:• widened walkway • terraces with retainng wall • bike lanes in roadway vs. bike lanes on sidewalk • change rail bridge colors/patterns 1 2 3 4 5 6 7 8 po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall Improvements November 12, 2013 1 2 3 4 567 8 #6 B e a v e r C r e e k / H W Y 6 “R e s o r t E n t r a n c e ” 1 5 2 6 3 7 4 8 Ex i s t i n g : • i n c o n s i s t e n t m e d i a n p l a n t - in g s • a s p e n t r e e s • n o b i k e l a n e s Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e p l a n t gr o u p i n g s • r e p l a c e a s p e n s w i t h a s p e n gr o u p s o r d i f f e r e n t s p e c i e s • b o u l d e r g r o u p i n g s • b i k e l a n e o r s h a r r o w i n ro a d w a y Ex i s t i n g : • i n c o n s i s t e n t l a n d s c a p e i s - la n d p l a n t i n g s • s t o n e w a l l a n d b e n c h s e a t - in g a r e a • h i d d e n s t o n e a n d m e t a l fe n c e • w a r n c r o s s w a l k p a i n t Op p o r t u n i t i e s : • c o n s i s t e n t n a t i v e l a n d s c a p e is l a n d p l a n t i n g s • e m p h a s i z e d c r o s s w a l k • r e d e s i g n / r e p u r p o s e b e n c h se a t i n g a r e a Ex i s t i n g : • c o n f u s i n g t r a f f i c l a n e s t r i p - in g • n o b i k e l a n e s o r a w a r e n e s s of b i k e s • s o d a n d b r i c k b o r d e r i n ro u n d a b o u t Op p o r t u n i t i e s : • v e h i c u l a r a n d b i k e l a n e st r i p i n g • r e p l a c e s o d w i t h n a t i v e la n d s c a p e p l a n t s • r e m o v e o r i n c r e a s e b r i c k bo r d e r i n r o u n d a b o u t • w a y f i n d i n g s i g n s Existing:• median plants in groupings • large angular boulders • median way finding signs • warn crosswalk paint Opportunities:• median plant, material and sign precedence • emphasized crosswalk Ex i s t i n g : • r e s o r t e n t r y / g a t e w a y • l a r g e a n g u l a r s l a b b o u l d e r s • n a t i v e p l a n t g r o u p i n g s Op p o r t u n i t i e s : • m a t e r i a l a n d p l a n t g r o u p i n g re f e r e n c e • e n t r y g a t e w a y r e f e r e n c e Existing:• large amount of round-about sod • brick roundabout border • bronze rodeo statue and outdated rock wall Opportunities:• replace sod with native plants and ground cover • remove or increase brick border; different border paving pattern • sandstone boulders Existing:• inconsistent landscape is-land plantings • stone wall and bench seat-ing area • hidden stone and metal fence • warn crosswalk paint Opportunities:• consistent native landscape island plantings • emphasized crosswalk • redesign / repurpose bench seating area • way finding signs Existing:• inconsistent landscape is-land plantings • stone wall and bench seat-ing area • hidden stone and metal fence • warn crosswalk paint Opportunities:• consistent native landscape island plantings • emphasized crosswalk • redesign / repurpose bench seating area • way finding signs po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013 Av o n R o a d C o n c e p t u a l P l a n Future Rec Path BridgeFuture PedestrianConnection Future Rec Path Extension #3 O v a l - A v o n W e l c o m e • L a n d s c a p e e n h a n c e m e n t s - A d d n e w p l a n t s / g r a s s e s a n d b o u l d e r s t o e x i s t i n g ro u n d a b o u t l a n d s c a p e - A c c e n t p l a n t s i n l a n d s c a p e i s l a n d s • I d e n t i t y a r t w o r k - N e w w e l c o m e f e a t u r e w i t h l a r g e r , u p d a t e d w a l l • B i k e / P e d e s t r i a n N e t w o r k - C o l o r e d / t e x t u r e d c r o s s w a l k s - P a i n t e d b i k e l a n e i n r o u n d a b o u t - B i k e l a n e o r s h a r r o w i n r o a d w a y - V e h i c l e l a n e s t r i p i n g - R e m o v e e x t r a l a n e s #2 I - 7 0 S o u t h • L a n d s c a p e e n h a n c e m e n t s - R o u n d a b o u t p l a n t s , g r o u n d c o v e r , a n d b o u l d e r s - A c c e n t p l a n t s i n l a n d s c a p e i s l a n d s - E x i s t i n g l a n d s c a p e c l e a n u p • I d e n t i t y a r t w o r k - M o v e f l a g s t o n e w l o c a t i o n o r m o v e a l l f l a g s t o t h i s lo c a t i o n - M a k e ‘ P l e d g e ’ b r o n z e m o r e v i s i b l e - U n d e r p a s s s i l h o u e t t e o r t e x t u r e a r t w o r k • B i k e / P e d e s t r i a n N e t w o r k - C o l o r e d / t e x t u r e d c r o s s w a l k s - P a i n t e d b i k e l a n e i n r o u n d a b o u t - P a i n t e d b i k e l a n e c r o s s i n g i n v e h i c l e s l i p l a n e - B i k e l a n e o r s h a r r o w i n r o a d w a y - A d d i t i o n a l c u r b c u t s - R e m o v e s l i p l a n e s #1 I - 7 0 N o r t h • L a n d s c a p e e n h a n c e m e n t s - R o u n d a b o u t p l a n t s , g r o u n d c o v e r , a n d b o u l d e r s - A c c e n t p l a n t s i n l a n d s c a p e i s l a n d s • I d e n t i t y a r t w o r k - M o v e f l a g s t o n e w l o c a t i o n - N e w l o c a t i o n f o r ‘ R o d e o ’ b r o n z e - T r a i l h e a d l o c a t e r f e a t u r e s - U n d e r p a s s s i l h o u e t t e o r t e x t u r e a r t w o r k • B i k e / P e d e s t r i a n N e t w o r k - C o l o r e d / t e x t u r e d c r o s s w a l k s - P a i n t e d b i k e l a n e i n r o u n d a b o u t - B i k e l a n e o r s h a r r o w i n r o a d w a y - A d d i t i o n a l c u r b c u t s - R e m o v e s l i p l a n e s #4 T o w n C e n t e r C o n n e c t o r • L a n d s c a p e e n h a n c e m e n t s - R o u n d a b o u t p l a n t s , g r o u n d c o v e r , a n d b o u l d e r s - A c c e n t p l a n t s i n l a n d s c a p e i s l a n d s - E x i s t i n g l a n d s c a p e c l e a n u p • I d e n t i t y a r t w o r k - N e w T o w n C e n t e r f o c a l p o i n t c e n t e r p i e c e - R e l o c a t e ‘ R o d e o ’ b r o n z e - E T C a n d W T C f o c a l p o i n t f e a t u r e s t o d r a w t r a f f i c i n t o to w n - U p d a t e e x i s t i n g b e n c h e s , s t o n e w a l l s , a n d f e n c e s • B i k e / P e d e s t r i a n N e t w o r k - C o l o r e d , t e x t u r e d , a n d l i g h t e d c r o s s w a l k s - P a i n t e d b i k e l a n e i n r o u n d a b o u t - B i k e l a n e o r s h a r r o w i n r o a d w a y - V e h i c l e l a n e s t r i p i n g #5 Riverfront Intersection • Landscape enhancements - Accent plants on intersection corners • Identity artwork - Trailhead locater features - Underpass silhouette or texture artwork - Bridge railing and lighting update or silhouette artwork • Bike / Pedestrian Network - Emphasized full intersection pavement - Painted bike lane in roundabout - Painted bike lane crossing in vehicle turn lane - Bike lane or sharrow in roadway #6 Beaver Creek • Landscape enhancements - Roundabout plants, ground cover, and boulders - Accent plants on intersection corners - Clean up median plants; add grasses and boulders • Identity artwork - Existing Beaver Creek artwork • Bike / Pedestrian Network - Colored / textured crosswalks - Painted bike lane in roundabout - Bike lane or sharrow in roadway - Vehicle lane striping - Link in with Hwy 6 and Beaver Creek network Me d i a n E n h a n c e m e n t s • R e m o v e u n h e a l t h y t r e e s • P r e s e r v e h e a l t h y t r e e s i n g o o d l o c a t i o n s • P l a n t n e w t r e e s i n g r o u p s n e a r m e d i a n e n d s • A r r a n g e g r o u p s o f o r n a m e n t a l n a t i v e g r a s s e s a n d an g u l a r b o u l d e r s i n b e t w e e n g r o u p s o f t r e e s • R e p l a c e b r i c k m e d i a n b o r d e r s w i t h o t h e r m a t e r i a l or r e m o v e Ar t w o r k R e l o c a t i o n • R e l o c a t e A v o n c i t i z e n b r o n z e s t o P e d e s t r i a n M a l l • C o n s o l i d a t e a l l b r o n z e b u s t s t o o n e s p e c i a l d i s p l a y ar e a o f t h e P e d e s t r i a n M a l l Me d i a n E n h a n c e m e n t s • R e m o v e u n h e a l t h y t r e e s • P r e s e r v e h e a l t h y t r e e s i n g o o d l o c a t i o n s • P l a n t n e w t r e e s i n g r o u p s n e a r m e d i a n e n d s • A r r a n g e g r o u p s o f o r n a m e n t a l n a t i v e g r a s s e s a n d an g u l a r b o u l d e r s i n b e t w e e n g r o u p s o f t r e e s • R e p l a c e b r i c k m e d i a n b o r d e r s w i t h o t h e r m a t e r i a l or r e m o v e Me d i a n E n h a n c e m e n t s • R e m o v e u n h e a l t h y t r e e s • P r e s e r v e h e a l t h y t r e e s i n g o o d l o c a t i o n s • P l a n t n e w t r e e s i n g r o u p s n e a r m e d i a n e n d s • A r r a n g e g r o u p s o f o r n a m e n t a l n a t i v e g r a s s e s a n d an g u l a r b o u l d e r s i n b e t w e e n g r o u p s o f t r e e s • R e p l a c e b r i c k m e d i a n b o r d e r s w i t h o t h e r m a t e r i a l or r e m o v e po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013 Av o n R o a d O v e r a l l B i k e S y m b o l P l a n Future Rec Path BridgeFuture Rec Path Extension ture Rec Path BridgeFuture Rec Path Extension Gr e e n B i k e R o u t e - N o r t h r e c p a t h t o E a g l e V a l l e y R e c P a t h v i a A v o n R d Re d B i k e R o u t e - A v o n P u b l i c L i b r a r y t o W a l - M a r t v i a L a k e S t a n d B e a v e r C r k B l v d Bl u e B i k e R o u t e - A v o n P u b l i c L i b r a r y t o C i t y M a r k e t v i a R i v e r f r o n t L n a n d B e n c h m a r k R d Sh a r r o w L a n e p a i n t s t r i p i n g s y m b o l - M a x i m i z e v i s i b i l i t y o f s h a r e d l a n e f o r b i k e s a n d v e h i c l e s - U s e r e t r o - r e f l e c t i v e p a i n t s t r i p i n g s y m b o l s - P l a c e s y m b o l s i n r i g h t l a n e o f A v o n R o a d b e t w e e n B u c k C r e e k Ro a d a n d t h e e n t r a c e t o B e a v e r C r e e k R e s o r t a n d i n t h e o u t e r m o s t la n e o f a l l r o u n d a b o u t s - S p a c e s y m b o l s 5 0 ’ a p a r t i n r o u n d a b o u t s a n d 8 0 ’ a p a r t i n r o a d w a y be t w e e n r o u n d a b o u t s Bi k e s a f e t y s i g n e x a m p l e s po b o x 9 7 5 . a v o n . c o l o r a d o 8 1 6 2 0 . 9 7 0 7 4 8 4 0 0 0 . w w w . a v o n . o r g po box 1976 . avon . colorado 81620 . 970 949 0257 . www.zehren.com To w n o f A v o n Zehren and Associates, Inc. Pedestrian Mall and Avon Road Improvements November 12, 2013 Av o n R o a d P r o t o t y p i c a l B i k e S y m b o l P l a n f o r R o u n d a b o u t s # 3 a n d # 4 Gr e e n B i k e R o u t e - N o r t h r e c p a t h t o E a g l e V a l l e y R e c P a t h v i a A v o n R d Re d B i k e R o u t e - A v o n P u b l i c L i b r a r y t o W a l - M a r t v i a L a k e S t a n d B e a v e r C r k B l v d Bl u e B i k e R o u t e - A v o n P u b l i c L i b r a r y t o C i t y M a r k e t v i a R i v e r f r o n t L n a n d B e n c h m a r k R d Sh a r r o w L a n e p a i n t s t r i p i n g s y m b o l - M a x i m i z e v i s i b i l i t y o f s h a r e d l a n e f o r b i k e s a n d v e h i c l e s - U s e r e t r o - r e f l e c t i v e p a i n t s t r i p i n g s y m b o l s - P l a c e s y m b o l s i n r i g h t l a n e o f A v o n R o a d b e t w e e n B u c k C r e e k Ro a d a n d t h e e n t r a c e t o B e a v e r C r e e k R e s o r t a n d i n t h e o u t e r m o s t la n e o f a l l r o u n d a b o u t s - S p a c e s y m b o l s 5 0 ’ a p a r t i n r o u n d a b o u t s a n d 8 0 ’ a p a r t i n r o a d w a y be t w e e n r o u n d a b o u t s Bike safety sign examples Memo: Augustana Senior Care Facility Page 1 TOWN COUNCIL REPORT To: Honorable Mayor Rich Carroll and Avon Town Council From: Virginia Egger, Town Manager Date: November 7, 2013 Topic: Augustana Senior Care Facility – Request for Funding The Town Council is asked to consider a funding request of $200,000 from Augustana Care for their capital campaign for the development of the Castle Peak Senior Care Community, Phase 1 of the 64-unit skilled nursing and assisted living facility in Eagle Ranch. The Capital Campaign Proposal and Capital Campaign informational collateral follow this memo. Lisa Pease, Director of Development for Augustana Senior Care Facility, and Tori Franks, Eagle County, will make a presentation that will address numerous facets of this project, including a description of the project, the funding needs in order to begin construction in the spring of 2014, the makeup of the current financial commitments for the project, the benefits that the community will receive and finally a request for support to helping fund the project. Considerations for Funding Request: 1. It is not stated how the requested amount was determined for Avon or other potential governmental entities or why Eagle County is not able to fund the financial gap. Metropolitan and other Special Districts, which represent significant populations in Eagle County, are not included as potential sources of funding. (See Page 7) 2. Eagle County’s contribution is a loan to be paid back, is it possible for an Avon’s contribution to be paid back? 3. It is not clear what the process for acceptance into the care facility is or what the monthly rents are for any unit. 4. The Proposal states on Page 8 that a waitlist preference for Eagle County residents or reserving units in exchange for capital campaign donations are prohibited due to Medicaid, Medicare and USDA regulations. 5. The 10-Year Pro Forma: Pages 13 & 14 5.1. Indicates the facility is not able to cover operating expenses in any given year. Is this correct? 5.2. The project begins with “Beginning Cash” in Year 1 of $1,362,028, which is able to cover debt service and operational shortfalls. It is not clear where the Beginning Cash is originating from and whether any of the money can fund part of the needed grants being requested for capital construction. 6. How will funding of Phase 2 of the project be accomplished? 7. While the absence of any senior housing in Eagle County is established, there is no data provided to evaluate if senior housing is a greater priority or in greater demand than other types of subsidized housing, such as housing form employees. Is this part of a Housing Needs Assessment? 8. This is the second request from Eagle County for a project in 2013. The Town Council has scheduled for final budget approval a $50,000 contribution in 2014 to widen US6 shoulders for increased biking safety. 9. It is not known what priority the County has set for this project in terms of all demands on public funding. Are there other potential requests for partnership funding for 2014 being considered by the County? Memo: Augustana Senior Care Facility Page 2 Town of Avon Funding Sources: 1. General and Capital Funds for 2014 each meet established policy reserves. Funding could be provided by lowering reserves. 2. The Affordable Housing Fund has a reserve of $715,000 and could be a source for the project. Staff Recommendations: At this time, staff concludes that insufficient information has been provided to make a considered decision as a priority capital project expense. In terms of reducing reserves, staff Council may wish to consider reprioritizing expenditures, that is not fund other Town capital, operational or special event expenditures if a contribution to Augustana is preferred. It is our recommendation contributions from the Affordable Housing Fund should be evaluated in terms of a comprehensive plan first being developed for these “one time” monies prior to allocation. Staff feels the monies should be also be considered as a source for partnership with the Eagle River Fire Protection District’s station relocation to Lot 1a for firefighter housing and continued use for a loan assistance program for Avon employees and Avon residents. A comprehensive plan will allow for a setting of priorities for these limited funds. Making our Community Whole I’m proud to join many of you in supporting the Castle Peak Senior Community, which will bring assisted living, skilled nursing care, short- term rehabilitation and memory care to the Vail and Eagle County area. I invite everyone in our community to contribute so we can make this project a reality. This is an investment in something we will all need. — Merv Lapin, Chair of Capital Campaign Committee Eagle County’s older adults tend to leave home because they can’t find extended care. Those left behind lose the talent and wisdom of older neighbors and the community suffers economically. By joining Augustana Care and Eagle County in supporting this project, you can help those who live here remain here. — Timothy H. Tucker, President/CEO of Augustana Care The experience, generosity and insights of older generations, combined with the enthusiasm of other generations, make our community whole. Yet, most of us know older people who need extra support to stay in our beautiful valley. One day, the same may be said of each of us. In the past, care was provided by family. But families today are smaller and women— the vast majority of caregivers—often work, so many older adults live alone. The reality is, we need to look beyond family for care and support. In Eagle County, the number of older adults is increasing rapidly. Between 2010 and 2020, the number of adults aged 75 and older is projected to increase by 222 percent. Currently, older adults in Eagle County must travel long distances to find assisted living, skilled nursing, memory care or transitional rehabilitation services. They have to leave our community at the time they most need its support. In 2013, Eagle County purchased five acres in Eagle Ranch that, with your help, will become the site of the Castle Peak Senior Care Community. The county chose the respected nonprofit organization Augustana Care to develop and own the care community. Together with Eagle County, a capital campaign committee of dedicated volunteers and other concerned individuals, Augustana Care has embarked on a $4.4 million capital campaign to construct and equip the Castle Peak Senior Care Community. The campus will include assisted living rental apartments, skilled nursing, memory care suites and short-term rehabilitation. Please join us by participating in this effort and providing financial support to this initiative, which is so critical to maintaining the multi-generational fabric of Eagle County. 1 A Care Community for Eagle County 2 As a life-long physician in Eagle County, I realize aging brings a variety of challenges. We have an obligation to provide an option for extended care to those who add so much to the fabric of our community. Everyone benefits—those who love—and are loved. —Jack Eck, MD • Eagle County’s population of adults 65 and older is predicted to increase faster than any other Colorado county’s 65-plus population between 2010 and 2030. • A recent study shows that nearly 70 percent of people who turned 65 in 2007 will need long-term care at some point; about 20 percent will spend five or more years in long-term care. • Many baby boomers and others in their 70s and 80s will leave Eagle County if suitable care is not available, resulting in an annual $43 million loss to the local economy. • The average 75-year-old suffers from three chronic conditions and takes five prescription medications. While most people want to stay in their homes as they grow older, fewer family members are available to provide care. • The Alzheimer’s Association projects that by 2025, the number of people age 65 and older with Alzheimer’s disease is estimated to reach 7 million—a 40-percent increase from those currently affected. Nearly 15 percent of caregivers live an hour or more from loved ones with Alzheimer’s. Out-of-pocket expenses for long-distance caregivers are nearly twice as much as local caregivers’ expenses. 3 Five critical reasons to invest in the Castle Peak Senior Care Community: Responding to Change Like Vi and Byron Brown, most people prefer to remain in their communities as they grow older. There is a gap between the community’s need for assisted living, skilled nursing, memory care and short-term rehabilitation and available services. Addressing this gap will strengthen Eagle County’s ability to attract and retain residents of all ages: • The availability and quality of medical care are among the top reasons people rank a community as a desirable place to live. • Older adults make our communities better, both from a volunteer standpoint and economically. • Residents of Eagle County who must travel long distances to find care for themselves or loved ones experience greater stress than those who live in an area where care is readily available. • The Castle Peak Senior Care Community is projected to create 100 jobs during construction and 65 permanent jobs when operating. • The financial structure of the Castle Peak Senior Care Community will allow it to be self-sustaining. As volunteers, neighbors and grandparents, older adults fill gaps in our communities we would not otherwise be able to address. 4 Closing a Gap to Strengthen our Community The availability and quality of medical care are among the top reasons people rank a community as desirable. 5 Augustana Care brings more than a century of proven experience to our valley. Eagle County brings land and other resources needed to get Castle Peak Senior Care Community built with manageable debt. Our public-private partnership has all the components for success. Together, we can make this project happen. — Sara Fisher, Eagle County Commissioner Since my sister in Minnesota moved to Augustana Care’s Feeney Manor, she is getting exactly the kind of care she should be getting. I think Augustana Care’s experience with older generations and others will serve us well in Eagle County. We’re all getting older and it is good to know Augustana Care will be here if we need care. — Mary Pownall With a history that spans 115 years, Augustana Care is dedicated to helping older adults live life to the fullest. A non-profit organization responsible for 23 care communities in Minnesota and Colorado, Augustana Care is an acknowledged leader in providing responsive programs and services to older generations. • Augustana Care’s culture of person- centered care is provided in settings that offer the comforts of home. Castle Peak Senior Care Community will have self- contained “neighborhoods” that offer private housing to every resident. • Augustana Care values older generations’ talents and experience, and focuses on providing the care residents need—when and where they need it. • Augustana Care connects residents to the people and things that mean the most to them. • Augustana Care’s leaders strive for a future where more people age in place through community-based services such as adult day programs, more people return to independent lifestyles through medical care and therapy, and residents experience fewer re-hospitalizations. Augustana Care helps connect residents to the people and things that mean the most to them. 6 Augustana Care: Experience and Expertise 7 The Castle Peak Senior Care Community is projected to create 100 jobs during construction and 65 permanent jobs when operating. • The care community will be designed to serve people at all economic levels. • When fully occupied, it is expected to serve more than 110 people annually. • Castle Peak Senior Care Community will be located on a five-acre site at the intersection of Capital Street and Sylvan Lake Road in Eagle Ranch, selected for its lower altitude, more moderate climate, lower cost and easy walking distance to local amenities. The care community will have the capacity to expand if demand for services increases. • The 62,000-square-foot complex will include the following: - 20 assisted living rental apartments - 22 skilled nursing private units - 12 memory care private suites - 10 transitional care private suites • The campus will include the following amenities: - Common dining areas - Multi-use activity spaces - Gym - Therapy rooms - Lounge areas • Construction costs are estimated at $240 per square foot. • Outdoor areas surrounding the Castle Peak Senior Care Community will include the following: - Large semi-circular terrace area - Garden areas including a medicinal healing garden - Multiple partially shaded patios and courtyards - Rooftop terrace with planting areas for memory care residents - Courtyard areas and walkways - Park area with a three-hole putting green Castle Peak Senior Care Community At a Glance 8 Your gift will help build the Castle Peak Senior Care Community. Gifts to the capital campaign are tax deductible to the extent allowed by the Internal Revenue Service. Project costs and funding sources are listed below. Project Costs: $15,100,000 Construction costs 2,600,000 Architecture, design and entitlement 1,645,000 Land* 1,500,000 Reserves and contingency 1,400,000 Furniture, fixtures and equipment 800,000 Financing and structure 400,000 Marketing and pre-opening Total Cost: $23,445,000 Project Funding: $12,000,000 Long-term conventional debt 4,400,000 Eagle County loan (subordinated debt) 1,645,000 Eagle County land purchase* 1,000,000 Augustana Loan (subordinated debt) 4,400,000 Capital Campaign goal Total Funding: $23,445,000 Gift Range $# of Gifts Required $ Per Range Cumulative % of Goal Cumulative $ CAMPAIGN GIFT TABLE Making our Community Whole: The Capital Campaign for Castle Peak Senior Care Community Lead Gifts $1,000,000 1 $1,000,000 23% $1,000,000 500,000 1 500,000 34% 1,500,000 250,000 3 750,000 51% 2,250,000 100,000 7 700,000 67% 2,950,000 Major Gifts $50,000 5 250,000 73% 3,200,000 25,000 14 350,000 81% 3,550,000 15,000 10 150,000 84% 3,700,000 10,000 25 250,000 90% 3,950,000 Community Gifts $5,000 20 100,000 92% 4,050,000 2,500 30 75,000 94% 4,125,000 Under 2,500 Many 275,000 100% 4,400,000 *Land is owned by Eagle County and will be leased to Augustana Care for $1 per year. Naming Site # Available Naming Amount Skilled nursing building 1 $1,000,000 Assisted living building 1 $500,000 Memory care household, transitional care household and assisted living dining area 3 $250,000 Dining/activity terrace and two skilled nursing kitchen/dining/living households 3 $100,000 Multi-use activity room, gym, assisted living kitchen, club room 4 $100,000 Activities/craft room, lobby, roof terrace, north courtyard, putting green 5 $50,000 Outdoor garden areas 2 $25,000 Lounge areas, conference room, staff lounges 6 $25,000 Patios 4 $25,000 Family dining room, library/business center 2 $25,000 Donors of $10,000 or more will be recognized on a donor recognition plaque at the Castle Peak Senior Care Community. Donor Recognition and Naming Opportunities Donors of $25,000 or more to the Castle Peak Senior Care Community campaign may commemorate their gifts through named gift opportunities. Castle Peak Senior Care Community Capital Campaign DONOR PlEDGE FORM Please return to Augustana Care/Castle Peak Senior Care Community, PO Box 2127, Edwards, CO 81632 Thank you! Donor Name(s)_______________________________________________________________________ Address____________________________________________________________________________ City___________________________________ State__________________ Zip___________________ Phone______________________________ E-mail________________________________________________ Signature_____________________________________________ Date__________________________ q I would like to make a one-time gift of $ _______________. q My check is enclosed, made payable to Augustana Care. q Please charge my credit card: ____Visa ____MC ___AmEx ____Diner’s Club #_____________________________________________Expiration Date___________________________ Signed______________________________________________________________________________ q I pledge a gift of $_______________________, payable on or before__________________________ Payment Schedule____________________________________________________________________ ___________________________________________________________________________________ (Payment dates – pledge payments may extend over a three- to five-year period.) q My employer participates in a matching gift program. Name of employer______________________ q I would like my donation to be anonymous. (Optional) My donation is in memory/in honor (circle one) of__________________________________ Please send an acknowledgment to the following: Name_______________________________________________________________________________ Address_____________________________________________________________________________ Capital Campaign Committee Merv Lapin, Chair Susie Davis Doris Dewton Kaye Ferry Louise Funk Dan Godec Deb Luginbuhl Melissa MacDonald Jerry Sibley Pam Smith Rick Smith Jon Stavney Augustana Care: Timothy H. Tucker, President and CEO Kay Gudmestad, Vice President, Fund Development Lisa M. Pease, Director of Development, Colorado Assisted by Eagle County: Kathy Chandler-Henry, Commissioner Sara Fisher, Commissioner Jill Ryan, Commissioner Jill Klosterman, Director of Housing Tori Franks, Housing Specialist For more information, contact Lisa Pease Director of Development, Colorado Augustana Care/Castle Peak Senior Care Community PO Box 2127 Edwards, CO 81632-2127 (970) 471-4864 lpease@augustanacare.org Castle Peak Senior Care Community is a project of Augustana Care, a 501(c)(3) non-profit organization. There’s a sadness in watching people leave because there isn’t a place to care for their needs or their spouses’ needs. We need to affirm our seniors’ life experience and the many ongoing contributions they offer. They’ve been very active in their community and devoted volunteers. Their friends, and sometimes their families, are here. We need to keep them in our community. —Doris Dewton and her husband, Richard Gretz     TOWN COUNCIL REPORT    To:    Honorable Mayor Rich Carroll and Avon Town Council  From:    Matt Pielsticker, AICP, Senior Planner         Date:    November 7, 2013  Agenda Item:  License Agreement with Hoffmann Commercial Real Estate       Summary  Council will consider a revocable license agreement (Exhibit A) for landscaping improvements on Town  Right‐of‐Way.  The improvements include replacing river rock boulder walls with a stone clad vertical  retaining wall, stone columns on either side of Hurd Lane, as well as groupings of native grasses, boulders,  and planting beds.  All of the improvements would be constructed and maintained by the adjacent  property owner, Hoffmann Commercial Real Estate.  There will be a presentation by the landscape  architect showing these plans and other concepts for the Hoffmann properties crossing the railroad  tracks.           Process  The applicant approached Staff with the concept to better define the entrance to Hurd Lane and the  recently acquired Nottingham Station commercial properties.  It was determined that a Minor Design and  Development would need to be processed for design approval, and a license agreement since the majority  of the improvements are located on Town Right‐of‐Way and property.  The Minor Design and  Development application was processed and approved by Community Development.    Staff has worked with the applicant to identify opportunities (i.e. widening sidewalk up to 2’) and  coordinating plans for the south side of Hurd Lane where the future ECO path bridge will be landing.  It is  anticipated that the retaining wall would be constructed this fall, and all other improvements would be in  2014.    License Agreement  Staff provided the applicant with the standard Town of Avon License Agreement for review and comment.   The applicant has provided additional information and some modifications to the Draft License Agreement  as seen in Exhibit A.  The agreement was reviewed by the Town Attorney and has been approved by the  applicant for execution.  The landscape plan indicated the extent of the improvements is attached to this  Memorandum as Exhibit B.      Staff Recommendation  If the Town Council is accepting of the improvements Staff recommends approving the attached License  Agreement authorizing the Town Manager to execute the document.      Exhibits  A – License Agreement  B – Landscape Improvement Plans  Ex h i b i t A Ex h i b i t A Ex h i b i t A Ex h i b i t A Ex h i b i t A Ex h i b i t A Exhibit B Exhibit B     TOWN COUNCIL REPORT      To:  Honorable Mayor Rich Carroll and Avon Town Council  From:  Matt Pielsticker, AICP, Senior Planner       Date:  November 6, 2013  Agenda topic:  7.2.  Two‐Year Extension of Development Plan  Lot 7, Western Sage  Summary  The Community Development received a request (Exhibit A) for an extension of the Final Design approval  for a 7,673 square foot single‐family house on Lot 7 of the Western Sage Subdivision in Wildridge.  The Final  Design was originally approved by the Planning and Zoning Commission (PZC) on November 18, 2008.   Prior to the expiration of the approval, the property owner requested and received a one (1) year  extension from PZC until November 16, 2011.  A second extension, this time for two (2) years, was  approved by the Town Council on August 23, 2011, which is set to expire on November 16, 2013.  According  to the Municipal Code, the Council may approve multiple extensions.  For reference, the subject Design  plans are attached as Exhibit B.      Background  Pursuant to Avon Development Code (ADC) §7.16.020(h), Termination of Approval, the property owner is  seeking a two (2) year extension to the Design approval for a single family home on Lot 7 of the Western  Sage Subdivision, until November 16, 2015.      In the written request for an extension (Exhibit A), the property‐owner states that a considerable amount  of money was spent on the architectural, structural and planning to get the project approved.  Since the  market has started to improve, the hope is to construct next year.      Discussion   The PZC unanimously approved the Final Design for this project subject to re‐reviewing the following items  prior to the issuance of a building permit:     1. The car turning radius out of the garage doors must be reviewed and approved by Staff with the  review of an auto‐turn analysis;  2. An improved Landscape Plan must be approved by PZC to address the landscaping below the lowest  set of retaining walls  3. Grey Color is not approved and an alternate color must be approved by PZC.  4. Alterations to the entry roof (re‐reviewed and approved December 2, 2009);  5. Exterior light fixtures are not approved.  Revised light fixture(s) must be reviewed and approved by  Staff; and  6. The PZC must re‐review and approve the lowest retaining wall.    These conditions of approval, with the exception of condition No. 4, are unresolved to date.  If this Final  Design approval is again extended, Staff recommends that the remaining unresolved conditions of  approval be addressed prior to the issuance of a building permit.      Lot 7 Western Sage Development Plan Extension Request                      Page 2    Since the Final Design was approved in 2008, an eight (8) foot bike lane was added to Wildridge Road East  in front of subject property, with approximately two (2) feet of asphalt on the side of the road accessing  the property.   The design of the bike lane may affect the grading and driveway access to the Lot.   Accordingly, the last time the design extension was granted, the Council added a condition to the approval  stating that the property‐owner will submit an updated survey of the property prior to building permit.  An  updated survey will confirm that the grading and access conditions will function as approved.      The Town Council must determine whether an additional extension to this Final Design approval is  appropriate given the amount of time that has elapsed since original approval.  According to §7.16.020(h),  the “owner shall submit a written request for an extension to the Director prior to the expiration date and  shall state the reasons and circumstances for such extension request.”      Recommendation  Staff recommends approval of the extension until November 16, 2015, with the following conditions:   1. The car turning radius out of the garage doors must be reviewed and approved by Staff with the  review of an auto‐turn analysis;  2. An improved Landscape Plan must be approved by PZC to address the landscaping below the lowest  set of retaining walls  3. Grey Color is not approved and an alternate color must be approved by PZC.  4. Revised light fixtures must be reviewed and approved by Staff.  5. The PZC must re‐review and approve the lowest retaining wall.  6. Applicant shall submit an updated land survey of the property depicting the location of the bike lane,  utility easements, and any other encumbrances recorded against the property since the original  approval, prior to the submittal of a building permit application.     7. The Final Design shall be revised if an up‐dated land survey of the property reveals new conditions  which will affect the functionality of the driveway access from Wildridge Road East and the location  and size of the retaining walls.      Exhibits:  A. Written Extension Request – Dated October 31, 2013    B. Design Plans    Exhibit A Exhibit B Ole V V i d III lei OO IAI11s'ri WS 1Q1 Z )z €WJ E HIM b8IVbio H11 P,- - WNIMI mow Mm y®R App io 1 Exhibit B Exhibit B u g OaVHO'lOO `NO" 1 2oleuuidmand39VSNU31S3M `L 10 4} 0 C4g 1SV3 AVON 3Jaimamm 1SV3 4LLS filoipin <aLL 30N3a1S3M nnM038 j a !xti ZLLZggWZ O FF LL O W U LL O s s LL Exhibit B Jul OMMOIW'NOAVoleuuid o1 As amr nwuisa rcca MZ o ' i i i i i i i 77 1 Exhibit B U g OGVHOlO0'NO" • yqO T UUd a and 39VS Na31S3M L 10'1 1 €8} 0 le1SV3UVOM30alvallm1SV34LLSoipnlgaLL33N3a1S3V :nnM038 JEjf ` s!Zy. x OCOQ ti, e l Q OG . Y RZ T.O. RIDGE wL 13c Ilk N Z a+ T.O. RIDGE T.O. R 0118' -3" +102$ ` 56:12 5:12 5:12 a 3) N i 3 h Z PZ N Exhibit B I I I I I ! I I I ' I I I I I I Exhibit B Oul g OaVU0 `No" NZ Yt'i u U d g m ll and 3OVS Na31.S3M L 101PI1SV3aVO213'9ama91M 1SV3 LLLS i1 j joipni3ON3a1S3H :nnM038Z Zww'tai tl'b m V Fo M b b W oO,+ O'+xIIIIIII •o .. _q0tu. m Lj i f G+w.•..1•. I i . 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K7 r 4 t Exhibit B Heil Law & Planning, LLC Office: 303.975.6120 2696 South Colorado Blvd., Suite 550 Fax: 720.836.3337 Denver, CO 80222 E-Mail: eric@heillaw.com e-mail: ericheillaw@yahoo.com H EIL L AW TO: Honorable Mayor Carroll and Town Council Members FROM: Eric J. Heil, Town Attorney RE: Village (at Avon) Settlement Update, Extension of Outside Date, DATE: November 8, 2013 SUMMARY: This memorandum provides an update on the Village (at Avon) Settlement and presents an Extension of the Outside Date to Council for its consideration. Attached to this memorandum are the following documents: • Form of Extension of the Outside Date to the Master Receipt and Escrow Agreement • Schedule for closing of the 2013 Reissue Bonds SETTLEMENT UPDATE: The only remaining document which must be finalized in order to proceed to Settlement Closing is the Water Storage Tank Agreement, which is discussed below. Traer Creek has proceeded to adopt and record amendments to the Declarations for the Village (at Avon) in order for the Commercial Public Improvement Company and Mixed-Use Public Improvement Company to impose the .75% Add-On Retail Sales Fee. It has been reported to me that the Add-On Retail Sales Fee was implemented and commenced on November 1, 2013, and that retailers in the Village (at Avon) are imposing and collecting this fee. BOND CLOSING: Attached is a schedule for preparation and review of bond documents and other actions required in order to close on the 2013 Bond Reissue for Traer Creek Metropolitan District on December 19, 2013. I was told this morning that bond documents would likely be circulated on November 12, 2013. TANK AGREEMENT: The parties are continuing to work on revisions to the Tank Agreement. Although I believe progress was made on several issues late this week, the form and amount of financial security for the completion of the Water Storage Tank and the timing of conveyance of water rights is still under discussion. I anticipate that the Tank Agreement will be finalized and ready for Council for the November 26, 2013 regular meeting. EXTENSION OF OUTSIDE DATE: The Master Receipt and Escrow Agreement (“Closing Escrow Agreement”) is the document that coordinates the 60+ documents which must all be finalized for the 2013 Bond Reissue to close and for the Settlement to be finalized (i.e. when the pending lawsuit is official dismissed). Council approved the Closing Escrow Agreement on November 7, 2012. The Closing Escrow Agreement sets forth an “Outside Date” of November 13, 2013 and provides that either the parties agree to extend this Outside Date or the Closing Escrow Agreement and all other settlement documents approved to date would be automatically voided. The proposed extension of the Outside Date is January 31, 2014 because if for some reason the 2013 Bond Reissue does not close in mid December, then the January 31, 2014 extended Outside Date allows the Council to consider the circumstances and status of settlement at its two regular meetings in January. REQUESTED ACTION: Approve the attached Extension of Outside Date by motion. Thank you, Eric M EMORANDUM & PLANNING, LLC 1088125.1 Outside Date Extension Notice RE: OUTSIDE DATE EXTENSION NOTICE: Receipt and Escrow Agreement Pertaining to the Village (at Avon) Settlement Implementation, dated June 7, 2013 (“Escrow Agreement”) DATE OF NOTICE: November 12, 2013 EXTENDED OUTSIDE DATE: January 31, 2014 To the Escrow Agent and Other Parties to the Escrow Agreement, Please be advised that BNP, TCMD, the Authority, TCLLC and the Town have agreed to extend the Outside Date in accordance with Section 6(c)of the Escrow Agreement and that the Outside Date, extended hereby, shall now be as set forth above. BNP By: Name: Title: TCMD By: Name: Title: AUTHORITY By: Name: Title: TCLLC By: Name: Title: TOWN By: Name: Title: November 4, 2013 Timetable  Date Event Responsible Party November 8 Distribute Bond Documents BC November 12 Deadline for Comments on Bond Documents, Distribute OS All, BC November 14 Deadline for Extending the 11/15 Outside Date for Implementation of the Final Settlement and Approval of the Amended Master Escrow Agreement DC November 15 Distribute Revised Bond Documents BC November 18 Drafting Session / Deadline for Comments All November 20 RBC Assumes Remarketing of the 2002 and 2004 Bonds U November 22 Distribute Near Final Documents BC November 22 Send Documents to the Rating Agency U November 27 Send Required Notices BC December 11 Receive Rating U/I December 11 Post Offering Document BC December 18 Price Series 2013 Bonds U December 18 Pre-Close Series 2013 Bonds All December 19 Draw on Existing LOCs T December 19 New LOC Issued BNP December 19 Close Series 2013 Bonds All December 19 Repayment of LOC Draws T January 2 Redemption of Series 2002 and 2004 Bonds T Legend: I = Issuer T = Trustee BC = Bond/Disclosure Counsel U = Underwriter BNP = LOC Provider UC = Underwriter’s Counsel DC = District Counsel Traer Creek Metropolitan District Taxable Variable Rate Refunding Bonds, Series 2013 November 2013 30292827262524 23222120191817 16151413121110 9876543 21 SFTWTMS November 2013 30292827262524 23222120191817 16151413121110 9876543 21 SFTWTMS December 2013 313029 28272625242322 21201918171615 141312111098 7654321 SFTWTMS December 2013 313029 28272625242322 21201918171615 141312111098 7654321 SFTWTMS January 2014 313029282726 25242322212019 18171615141312 111098765 4321 SFTWTMS January 2014 313029282726 25242322212019 18171615141312 111098765 4321 SFTWTMS 282726252423 February 2014 22212019181716 1514131211109 8765432 1 SFTWTMS 282726252423 February 2014 22212019181716 1514131211109 8765432 1 SFTWTMS TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting 13.10.22 Minutes FINAL Page 1 1. CALL TO ORDER & ROLL CALL Mayor Carroll called the meeting to order at 5 PM. A roll call was taken and Council members present were Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding, and Jake Wolf. Buz Reynolds was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, and Assistant Town Manager/Town Clerk Patty McKenny, as well as members from the public. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. PUBLIC COMMENT 4. EXECUTIVE SESSION (THIS MEETING IS NOT OPEN TO THE PUBLIC) Councilor Evans moved to convene into Executive Session for purpose noted below; Councilor Dantas seconded the motion and the executive session began at 5:30 pm. 4.1. Meet with Town Attorney for the purpose of receiving legal advice pursuant to Colorado Revised Statute §24-6-402(4)(b) related to settlement matters regarding Town of Avon v Traer Creek Metropolitan District, 2008 CV 0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 3 Mayor Carroll noted that the discussion would be confined only to the purposes of the executive session as stated and that if at any time during the executive session anyone believes that the discussion does not concern the topic and purpose of the executive session, to please raise your objection immediately. The following people were present during the executive session: Mayor Rich Carroll, Councilor Dave Dantas, Councilor Chris Evans, Councilor Jennie Fancher, Mayor Pro Tem Todd Goulding, Councilor Buz Reynolds, Town Attorney Eric Heil, Town Manager Virginia Egger and Assistant Town Manager/Town Clerk Patty McKenny. (Councilor Jake Wolf was not present). Councilor Evans excused himself from the meeting at 6 pm. The Executive Session adjourned at 6:30 pm and Mayor Carroll noted that regular meeting reconvened and asked if any Council member believed that any discussion in Executive Session was inappropriate and not related to the topic and purpose of the Executive Session to please state their objection at this time. There were no objections stated at this time. 5. PUBLIC COMMENT Scott Prince, Avon resident, asked about swimming in the lake as an amenity, and it was noted that there would be a beach area on the north side of lake near volleyball courts. 6. ACTION ITEMS (ESTIMATED AT 6:15 PM) 6.1. Proclamation Supporting December 10, 2013 as “Colorado Gives Day” (Marian McDonough, Catholic Charities) Marion McDonough and Jason Denhart, representing the local nonprofits charities in Eagle County presented their request for supporting “Colorado Gives Day on December 10 with the reading of the Proclamation. The Proclamation was read by Mayor Carroll and Councilor Fancher moved to approve the Proclamation supporting December 10, 2013 as “Colorado Gives Day”; Mayor Pro Tem Goulding seconded the motion and it passed unanimously by those present (Councilor Evans and Councilor Wolf absent). TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting 13.10.22 Minutes FINAL Page 2 6.2. Approval of Intergovernmental Agreement between Town of Avon and Eagle River Water and Sanitation District for Leased Office Space at the Swift Gulch Modular Building (Virginia Egger, Town Manager) The IGA was presented that outlined the terms and conditions for ERWSD to lease office space at the Swift Gulch Modular Building. There was unanimous support for this effort to lease the space no longer being used by the town to another agency for a period of five years with a renewing clause. Councilor Dantas moved to approve the Intergovernmental Agreement between Town of Avon and Eagle River Water and Sanitation District for Leased Office Space at the Swift Gulch Modular Building; Mayor Pro Tem Goulding seconded the motion and it passed unanimously by those present (Councilor Evans and Councilor Wolf absent). 6.3.Minutes from October 8, 2013 Meeting Mayor Pro Tem Goulding moved to approve the October 8 2013 minutes; Councilor Fancher seconded the motion and it passed unanimously by those present (Councilor Evans and Councilor Wolf absent). 7. WORK SESSION 7.1. Review of 2014 Proposed Budgets: (Virginia Egger, Town Manager & Scott Wright, Finance Director) 7.1.1. General Fund 7.1.2. Avon Town Center West Fund 7.1.3. Transit Fund 7.1.4. Fleet Fund Councilor Evans returned to the meeting at 6:50 pm. Town Manager and Staff presented the 2014 proposed budgets. The council packet memo noted the prior work session dates and budget input received at the meeting; a review of each department and fund was included. The budget components were highlighted with the revisions made to revenues, personnel, and outside funding requests. It was noted that the 2014 budget had been balanced in light of creating a contingency fund. Some comments were made related to the reserves and some discussion occurred about how to fund a stage if the election funding question were to pass or fail. Finance Director Scott Wright led the budget presentation noting that the public hearing and final adoption would occur on November 26th. There was a review of each department program. C ouncil requested to review the following items at future meetings:  The snow plowing schedule at the next meeting  The fund balance policy to discuss including a stabilization balance as part of the budget Overall there was support of the 2014 budget presented. 6. ACTION ITEMS (ESTIMATED AT 6:15 PM) Village of Avon Update (Eric Heil, Town Attorney) 1.1.1. Public Hearing and Second Reading for Ordinance No. 13–13, Series of 2013, Ordinance Amending the Consolidated and Amended and Restated Annexation and Development Agreement for the Village (at Avon) It was noted in summary, that there were comments and revisions to the water tank agreement, the Add on Retail Sales FEE collection agreement, an update about how to proceed or not on an extension TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting 13.10.22 Minutes FINAL Page 3 of the outside date. Town Attorney Eric Heil presented a slideshow presentation that addressed the following: Background with adopting legislation Existing Agreements  1997 Water Service Agreement to 2012 Traer Creek Water Storage Tank Agreement  2012 Tank Agreement Financing Arrangement  Development Agreement Amendments : financing & repayment of water tank terms New Proposal:  1997 Water Agreement to 2013 Traer Creek Water Storage Tank Agreement  New Proposed 2013 Tank Agreement Financing Arrangement  Development Agreement Amendments : financing & repayment of water tank terms; review of revised and new sections Priority Use of District Revenues (the waterfall of payments) TC-RP Financing Comparisons dated October 22, 2013 TC-RP Financing Comparison – Use of Funds against the Total Credit PIF Cap There were some discussions about the following topics:  When town would take over maintenance of roads and landscaping  Update on implementation of add-on retail sales fee November 1  Ordinance takes effect 30 days after publication of notice of vested Mayor Carroll opened the public hearing, no comments were made and the hearing was closed. Mayor Pro Tem Goulding moved to approve Ordinance No. 13–13, Series of 2013, Ordinance Amending the Consolidated and Amended and Restated Annexation and Development Agreement for the Village (at Avon). Councilor Dantas seconded the motion and it passed with a five to one vote (Mayor Carroll – nay; Councilor Wolf absent). 1.1.1. Approval of Resolution No. 13-28, Series of 2013, Resolution Approving Amended and Restated Traer Creek Water Tank Agreement – MOVE TO NOVEMBER 12TH Resolution No. 13-28 was not reviewed at this time because the matter was still being discussed; it would be moved to the November 12 2013 meeting 1.1.2. Approval of Interim Add-On Retail Sales Fee Collection Service Agreement – REVISED AND TOWN IS NO LONGER A PARTY TO THE AGREEMENT The Add-On Retail Sales Fee Agreement would no longer require Town of Avon involvement and would not be included a party to the agreement. 1.1.3. Action, by motion and vote, on Extension of the Outside Date in the Closing Escrow Agreement This discussion and action on the outside date extension was going to be delayed until the November 12 2013 meeting. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, OCTOBER 22, 2013 AVON TOWN HALL, ONE LAKE STREET Avon Council Meeting 13.10.22 Minutes FINAL Page 4 EXECUTIVE SESSION (THIS MEETING IS NOT OPEN TO THE PUBLIC) Mayor Pro Tem Goulding moved to convene into Executive Session for purpose noted below; Councilor Dantas seconded the motion and the executive session began at 9:10 pm. 1. Meet Pursuant to Colorado Revised Statute §24-6-402(4) (f) for the purpose of discussing personnel matters related to the annual performance review of the Town Manager Mayor Carroll noted that the discussion would be confined only to the purposes of the executive session as stated and that if at any time during the executive session anyone believes that the discussion does not concern the topic and purpose of the executive session, to please raise your objection immediately. The following people were present during the executive session: Mayor Rich Carroll, Councilor Dave Dantas, Councilor Chris Evans, Councilor Jennie Fancher, Mayor Pro Tem Todd Goulding, Councilor Buz Reynolds, Councilor Jake Wolf, Town Attorney Eric Heil, Town Manager Virginia Egger and Assistant Town Manager. The Executive Session adjourned and Mayor Carroll noted that regular meeting reconvened and asked if any Council member believed that any discussion in Executive Session was inappropriate and not related to the topic and purpose of the Executive Session to please state their objection at this time. There were no objections stated at this time. There being no further business to come before the Council, the regular meeting adjourned around 11 PM. RESPECTFULLY SUBMITTED: _________________________________ Patty McKenny, Town Clerk APPROVED: Rich Carroll ________________________________ Dave Dantas ________________________________ Chris Evans ________________________________ Jennie Fancher ________________________________ Todd Goulding ________________________________ Albert “Buz” Reynolds ________________________________ Jake Wolf ________________________________ Page 1 of 2 2013-14 Snowplow Schedule Town Council Report To: Honorable Mayor and Town Council From: Gary Padilla, Road and Bridge Superintendent John Curutchet, Interim Parks & Recreation Director Virginia Egger, Town Manager Date: November 6, 2013 Topic: 2013-14 Snowplow Schedule Snow Management and Removal Changes from 2013 Season 1. With snowfall being most probable and heaviest after 1:00 p.m., a fourth snowplow truck has been added to the afternoon/evening schedule. This will ensure, except in emergency situations, minor arterial and residential streets are plowed. 2. Snowplow drivers are scheduled for eight (8) hours behind the wheel, with a 10 hour limit, if a major storm requires. Previously drivers regularly could be behind the wheel for 10 - 12 hours. 3. All Parks and Roads & Bridge personnel are CDL licensed and fully trained for large snowplow vehicle driving. While Parks employees have been required to get a CDL, training and inclusion in the snowplow schedule has not been consistent in the past. 4. Contract labor for the Avon Transit and Recreation Center Parking Lot will be used again. At a cost of $4,900/year, the use of contract labor is most cost effective for sidewalks, paths and parking lots. The cost is contained because contract labor only works when it is snowing and there is a competitive market of snow removal companies in the area. Contract labor improves the Town’s level of service as key locations are opened and operational earlier. These contracts may be expanded, if needed, in a heavy snow year. 5. Work plans by respective supervisors for all Road & Bridge and Parks employees are developed the prior week to direct work when it is not snowing. 6. Snow storage has been relocated from Swift Gulch Road to Lot 5. Roads & Streets: Large 4WD Snowplows: November 25 – April 15 (Beaver Creek Resort Ski Season) Standard: All roads, streets and cul-de-sacs cleared and cindered by 7:00 a.m. and remain clear through 10:00 p.m. During a late evening snow, drivers will continue until midnight.  Mild/Moderate Snowfall: Accumulation of 1” plowing starts. All roadways are cleared and cindered as needed at least once.  Fast/Heavy Snowfall: Continuous heavy snowfall; Prioritized plowing of major arterials general travel and for emergency vehicles; support for I-70 traffic incident management plan; continuous plowing of minor arterials and neighborhood streets may be delayed for major arterials or I-70 demands  Ice event (i.e., black ice and no snow): Cindering icy sections of roadway  Treatment is plow with cinder applications – Ice slicer, an all-natural road salt, is used also used when a quicker melting of ice is needed.  Call out is at 3:00 a.m. by one Roads & Bridge employee; after call out employee begins plowing in Wildridge  Operations are from 4:00 a.m. until 10:00 p.m., or for a large evening snow until midnight Page 2 of 2 2013-14 Snowplow Schedule  Two shifts: Four (4) vehicles each shift  A.M.: 4:00 a.m. – 1:00 p.m. (one hour lunch)  P.M.: 1:00 p.m. – 10:00 p.m. (one hour lunch)  After roads are maintained and/or after storm Road & Bridge employees are responsible for snow and ice haul-out from curb lines along public roads, and from stockpiles near roads, parking lots, bus stops, trails, pedestrian areas and, and other town-maintained areas to reduce ice-over from melting snow. Sidewalks, Paths & Parking Lots: Light duty 4x4 & Handwork: November 25 – April 15 Standard: Clean all sidewalks, paths and parking lots by these times: 5:30 a.m. – Private Operator Contract: Swift Gulch Parking Lot & Road for buses 7:00 a.m. – Private Operator Contract: Avon Station, Avon Road sidewalks, Lake Street sidewalks. 7:00 a.m. – Town Staff: Sidewalks: West Beaver Creek Blvd, Eagle Bend Drive Parking Lots: Library, Prater Lane, Fire Department, Town Hall parking, north side of Nottingham Park. Reviewing additional contract plowing for sidewalks and parking, if needed, during staff CDL training. 8:00 a.m. – Town Staff: The Mall (asphalt areas) 9:00 a.m. – Town Staff: Bike paths, priority given to Avon Road to West Beaver Creek Blvd Private Property Responsibilities The Avon Municipal Code addresses the responsibility of private parties for managing snow and ice on private property, publically-accessible vehicle and pedestrian travel ways. The Avon Road and Bridge department administers all of the Code provisions associated with snow and ice management. The Town, therefore, does not conduct snow plowing or haul-off of snow from private roads, parking lots, sidewalks, trails, or pedestrian connectors, or other areas which are not specifically designated as the Town’s responsibility. The Town is also not responsible for cinder clean-up from sidewalks and ditches where the abutting property owner is someone other than the Town of Avon. TOWN COUNCIL REPORT To: Honorable Mayor Rich Carroll and Avon Town Council From: Virginia Egger, Town Manager Date: November 7, 2013 Topic: Review of the 2014 Proposed Budget Capital Fund: Final 2014 Projects, including a Nottingham Park Stage The 2014 Proposed Capital Project Fund and Five-year Capital Improvement Plan, as reviewed and amended by Town Council, is attached. Staff has reviewed the recommended projects in light of the failed ballot issue, which would have expanded the Recreation Center and provided monies for other recreation improvements at Nottingham Park, and offers the following comments: The projects as listed in 2014 be presented for final budget adoption on November 26th. The projects include several recreation projects:  The replacement of waterslide ($100,000) and Recreation Center shower and pool deck improvements ($60,000 - both to be completed by June 1st.  Design of the new playground ($70,000)  Renovation of the Nottingham Park restrooms ($275,000) - utilizing Community Enhancement Funds, if approved, from Holy Cross Energy It was anticipated that if the ballot issue was passed, consideration be given to funding the Nottingham Park performance stage at an estimated cost of $650,000. Funding is projected in the Five-year Capital Improvement Plan in 2017.  The Town of Avon has been successful in attracting new music events in Nottingham Park which will commence in 2014, and has a program to consider other events such as Shakespeare-in-the Park. A stage, while it will not meet all performances using the Park, certainly would be an amenity which can reduce costs to producers and expand opportunities for performance.  Exhibit 1 summarizes the history, anticipated costs of building a stage and available funds.  A key consideration is the location of a permanent stage. The Council reviewed earlier this year a concept of moving Town Hall to the Fire Station, which could change the proposed location of the stage from earlier concepts.  Staff recommends Council schedule a work session in early 2014 to evaluate again whether the Recreation Center should be expanded and funded with debt as a November 2014 ballot question; whether effort should be made through a partnership with the Fire District to relocate its station to Lot 1a on Nottingham Road and, with that relocation, whether Town Hall should be relocated to the current Fire Station site. Funding for the Recreation Center and new Town Hall can be accomplished without adding new taxes. With this review, a final decision can be made in terms of location and timing of a permanent stage. Exhibit 1 Page 1 of 1 EXHIBIT 1 FUNDING FOR A PERFORMANCE STAGE NOTTINGHAM PARK The 2014 Proposed Budget does not include monies for design or construction of a stage in 2014. The Town’s Five-Year Capital Improvements Program has $650,000 programmed in 2017. In 2010, $200,000 of the Community Enhancement Funds was budgeted for a music and performance stage in the Nottingham Park Pavilion project. The proposed location was at Town Hall, just off the northwest side. A total of $40,000 was spent on the design and for bidding the project. The low bid was $573,000, and construction was not finalized due to the cost and continuing debate about the right location for a permanent stage. The design is most likely useable for the original location or elsewhere in Nottingham Park, with some location-specific modifications. The $650,000 construction estimate includes estimated design update costs. The 2014 Proposed Budget presented has the following fund balances. These reserves are not designated for any use in the current year and reserved for future projects and/or maintained as reserves for unforeseen events such as the economic downturn of 2008. The Council has adopted policy about reserve requirements in certain funds and those are noted. Fund balances, totaling $10,021,603, however, could be allocated for a stage in 2014 at Council’s discretion. Funds - Town Revenue Sources General Fund $4,195,186 Currently unassigned but used to meet 35% reserve policy and 3% TABOR Emergency Reserve Community Enhancement Fund $333,330 Restricted, but a stage meets one of the qualifications (park enhancement); requires approval of Holy Cross. Capital Projects Fund $1,215,769 $1,500,00 is staff’s recommendation for minimum fund balance Transit Fund $476,885 Currently unassigned but used to meet 35% reserve policy Fleet Maintenance $209,820 Currently unassigned but used to meet 35% reserve policy Equipment Replacement Fund $2,729,246 Reserved for future equipment replacement. No fund balance policy. Sub-Total $9,160,236 Funds - Town Revenue - Developer Paid - Committed Uses Affordable Housing Fund $715,294 No fund balance policy Water Fund $146,073 After Mtn. Star Tap Fees Sub-Total $861,367 TOTAL FUND BALANCES $10,021,603 Funds - Restricted Urban Renewal Fund Town Center West Fund Debt Service Fund