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TC Res. No. 2013-19 Amend the TOA BudgetTOWN OF AVON, COLORADO RESOLUTION NO. 13 -19 SERIES OF 2013 A RESOLUTION TO AMEND THE 2013 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2013 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013 AND ENDING ON THE LAST DAY OF DECEMBER, 2013 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2013 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2013; and WHEREAS, the Town Council finds it necessary to amend the 2013 budget to more accurately reflect the revenues and expenditures for 2013; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2013: Ending Fund Balance 3.468,842 Town of Avon Resolution No. 13 -19 Page 1 of 2 Current Proposed Amended 2013 Budget $ 3,563,274 12,412,425 12,329,560 3,646.139 Original or Previously Amended 2013 Budget General Fund Beginning Fund Balance $ 3,468,582 Revenues and Other Sources 12,353,925 Expenditures and Other Uses 12,353,665 Ending Fund Balance 3.468,842 Town of Avon Resolution No. 13 -19 Page 1 of 2 Current Proposed Amended 2013 Budget $ 3,563,274 12,412,425 12,329,560 3,646.139 Transit Fnndl Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Equipment Replacement Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Original or Previously Amended 2013 Budget $ 564,658 956,817 1,007,440 $ 514,035 $ 450,884 1,432,629 1,457,654 $ 425,859 $ 2,128,798 461,035 216,489 2.373.344 Current Proposed Amended 2013 Budget $ 622,333 1,045,315 1,082,301 $ 585,347 $ 321,627 1,470,827 1,525,870 266.584 $ 2,169,340 585,643 336,967 2.418.016 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of June, 2013. On-N OF Ado :SEAL' ATTEST: L att6M Kenny To n Cl rk Town of Avon Resolution No. 13 -19 Page 2 of 2 TOWN OF AVON, COLO > Ric and Carroll, Mayor ATTACHMENT 1 General Fund #10 Amendment No. 1 Other Sources Capital Lease Proceeds 25,000 25,000 - Transfer -In From Community Enhancement Fund - - - Transfer -In From Capital Projects Fund 217,204 227,571 227,571 Total Other Sources 217,204 252,571 252,571 i TOTAL REVENUES $ 11,584,668 $ 12,353,925 $ 12,342,425 $ (11,500) EXPENDITURES General Government Fund Summary 2,704,921 $ 2,833,986 $ 129,065 Community Development 421,133 526,808 Proposed (116,663) Public Safety 2,551,489 Proposed Revised Difference Public Works Actual Budget Budget Increase Parks and Recreation 2012 2013 2013 (Decrease) REVENUES 10,874,338 11,413,665 11,361,685 (51,980) Taxes $ 8,561,561 $ 8,953,370 $ 8,953,370 $ - Licenses and Permits 207,670 325,600 311,600 (14,000) Intergovernmental 886,942 918,883 918,883 - Charges for Services 1,268,889 1,369,571 1,372,071 2,500 Fines and Forfeitures 151,533 177,750 177,750 - Investment Earnings 21,155 50,000 50,000 Other Revenue 269,714 306,180 306,180 Total Operating Revenues 11,367,464 12,101,354 12,089,854 (11,500) Other Sources Capital Lease Proceeds 25,000 25,000 - Transfer -In From Community Enhancement Fund - - - Transfer -In From Capital Projects Fund 217,204 227,571 227,571 Total Other Sources 217,204 252,571 252,571 i TOTAL REVENUES $ 11,584,668 $ 12,353,925 $ 12,342,425 $ (11,500) EXPENDITURES General Government S 2,973,211 $ 2,704,921 $ 2,833,986 $ 129,065 Community Development 421,133 526,808 410,145 (116,663) Public Safety 2,551,489 2,603,773 2,598,206 (5,567) Public Works 2,780,096 3,196,076 1,868,379 (1,327,697) Parks and Recreation 2,148,410 2,382,087 3,650,969 1,268,882 Total Operating Expenditures 10,874,338 11,413,665 11,361,685 (51,980) Other Uses Transfers -Out to Town Center West Fund 15,000 15,000 15,000 - Transfers -Out to Transit 810,000 800,000 755,000 (45,000) Transfe"ut to Fleet Maintenance 100,000 125,000 95,000 (30,000) Total Other Uses 9251000 940,000 865,000 (75,000) TOTAL EXPENDITURES 11,799,338 12,353,665 12,226,685 (126,980) NET SOURCE (USE) OF FUNDS (214,670) 260 115,740 115,480 FUND BALANCES, Beginning of Year 3,777,944 3,468,582 3,563,274 94,692 FUND BALANCES, End of Year $ 3,563,274 $ 3,468,842 $ 3,679,014 $ 210,172 Section I, Pagel General Fund #10 Amendment No. 1 Revenue Detail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) $ 1,640,438 $ Taxes: 51101 General Property Tax 51102 General Property Tax - Delinquent Collections 51103 General Property Tax - Interest 51104 General Property Tax - Abatements 51201 Specific Ownership Tax 51301 Sales Tax 51302 Utility Tax 51303 Accommodation Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments In- Lieu -Of Sales Tax 51402 Franchise Fees 51000 Total Taxes 5,000 Licenses and Permits: 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses 52201 Building Permits 52205 Road Cut Permits 52206 Other Licenses and Permits 52000 Total Licenses and Permits 57,300 Intergovernmental: Federal Grants: 53106 Click It or Ticket 53107 Ballistic Vests 53199 Other Federal Grants State Grants 53204 High Visibility /LEAF Local Government/Other Agency 53402 Eagle County- Special Events Contribution 53402 Eagle County- Trail Safety and Repair 53402 Wal -mart 53900 Eagle River Youth Coalition Subtotal: Grants $ 1,640,438 $ 1,628,008 $ 1,628,008 S (14,351) 50 50 2.375 1,000 1,000 1,323 - - 92,105 100,000 100,000 5,585,224 5,891,352 5,891,352 127,060 135,000 135,000 733,397 792,960 792,960 - 18,340 15,000 15,000 3,596 5,000 5,000 372,054 385,000 385,000 - 6,000 6,000 8,561,561 8,953,370 8,953,370 10,030 10,000 10,000 19,885 20,000 20,000 10,785 10,500 10,500 126,615 250,000 250,000 40,355 35,000 21,000 (14,000) - 100 100 207,670 325,600 311,600 (14,000) 2,900 5,000 5,000 884 1,800 1,800 3,824 - - 27,835 36,000 36,000 - 6,000 6,000 7,340 - - 5,048 8,500 8,500 47,831 57,300 57,300 Section I, Page 2 General Fund #10 Amendment No. 1 Section I, Page 3 Revenue Detail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) State /County Shared Revenue: 53301 Conservation Trust 61,748 65,000 65,000 53302 Motor Vehicle Registration 22,681 22,000 22,000 53303 Highway User's Tax 182,527 187,615 187,615 53304 Cigarette Tax 42,576 47,000 47,000 53305 County Sales Tax 376,760 383,968 383,968 53306 Road & Bridge Fund 151,240 153,000 153,000 53308 State Severance Tax 1,579 3,000 3,000 Subtotal: Shared Revenue 839,111 861,583 861,583 53000 Total Intergovernmental 886,942 918,883 918,883 Charges for Services: General Government: 54101 1 Sales of Map and Publications - 100 100 54102 Photocopying Charges 40 300 300 54103 License Hearing Fees 150 100 100 - 54104 Other Fees and Charges 2,331 1,250 1,250 54201 Plan Check Fees 68,835 137,000 137,000 54202 Subdivision Review Fees 1,959 1,000 1,000 54203 Design Review Fees 18,871 20,000 20,000 54204 Animal Control Fees 640 1,000 1,000 54205 Abatement Services 6,435 5,500 5,500 54206 Fire Impact Fee Administration Fees 672 2,500 5,000 2,500 54301 Police Reports 785 600 600 - 54302 Police Extra Duty 14,155 12,600 12,600 54303 1 Fingerprinting Fees 5,292 4,000 4,000 54304 VIN Inspection Fees 12,585 12,500 12,500 54305 False Alarm Fees /Misc Police Dept Fees 6,665 4,500 4,500 54306 National Night Out 400 500 500 54399 DUI Reimbursement 12,127 3,000 3,000 54453 Village at (Avon) Municipal Services - - - Subtotal: General Govern. 151,942 206,450 208,950 2,500 Recreation Facility: 54601 Admission Fees 738,277 790,000 790,000 - 54602 Program Fees 41,713 40,000 40,000 54603 Rentals 20,859 22,000 22,000 54604 1 Merchandise Sales 7,792 8,000 8,000 54605 Childcare 8,346 9,000 9,000 54606 Rec Center Services 15,038 15,000 15,000 54607 Fitness Program Revenues 47,539 40,000 40,000 Section I, Page 3 General Fund #10 Amendment No. 1 Revenue Detail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Section I, Page 4 Other Recreation: 54651 Adult Program Revenues 8,261 12,000 12,000 54652 Cabin Equipment Rentals 28,885 28,000 28,000 54653 Athletic Field Rentals 4,488 4,465 4,465 54654 Cabin Concessions 4,135 5,000 5,000 54655 Youth Program Revenues 97,843 109,000 109,000 54676 Sponsorships 34,115 65,000 65,000 54678 Event Fees 59,656 15,656 15,656 58999 Subtotal: Recreation 1,116,947 1,163,121 1,163,121 54000 Total Charges for Services 1,268,889 1,369,571 1,372,071 2,500 50000 Fines and Forfeitures: $ 11,367,464 $ 12,101,354 $ 12,089,854 $ (11,500) 55101 Court Fines - Traffic 105,300 125,000 125,000 - 55102 Court Fines - Criminal 18,527 25,000 25,000 55103 Court Fines - Parking 3,835 5,000 5,000 55105 Court Costs 10,013 10,000 10,000 55106 Jury Fees - 150 150 55107 Bond Forfeitures 500 500 55109 Miscellaneous Court Revenues - 100 100 - 55110 Police Training Surcharge 11,133 12,000 12,000 55120 Police Forfeiture Revenue 2,725 - - 55000 Total Fines and Forfeitures 151,533 177,750 177,750 Section I, Page 4 Investment Earnings: 57101 Interest 21,155 50,000 50,000 57000 Total Investment Earnings 21,155 50,000 50,000 Other Revenues: 58101 Recreational Amenity Fees 209,187 205,000 205,000 58109 Bond Issuance Fees 10,472 10,100 10,100 58201 Lease of Town -Owned Property 6,300 42,500 42,500 58996 Miscellaneous Reimbursements - 8,580 8,580 - 58999 Miscellaneous Nonclassified Revenues 43,755 40,000 40,000 58000 Total Other Revenues 269,714 306,180 306,180 50000 TOTAL REVENUES $ 11,367,464 $ 12,101,354 $ 12,089,854 $ (11,500) Section I, Page 4 General Fund #10 Amendment No. 1 Department Expenditure Summaries Proposed Proposed Revised Difference Dept. /Div Number Description 177,734 $ 15,609 11,938 General Government: 15,307 Legislative: 111 j Mayor and Town Council 112 j Boards and Commissions 113 Town Attorney 115 Town Clerk 2,973,211 Total Legislative 2,833,986 Judicial: 121 Municipal Court 550,451 Executive: 131 Town Manager 132 Human Resources 133 Community Relations 134 Economic Development Total Executive Finance Department: 141 Finance 143 Information Systems 149 Nondepartmental Total Financial Administration Total General Government Community Development: 211 Administration 212 Planning 213 Building Inspection Total Community Development Police Department: 311 Administration 312 Patrol 313 Investigations Total Police Actual Budget Budget Increase 2012 2013 2013 (Decrease) $ 174,669 $ 162,125 $ 177,734 $ 15,609 11,938 15,306 15,307 1 553,562 250,000 250,000 - 102,781 103,011 107,410 4,399 2,973,211 2,704,921 2,833,986 129,065 842,950 530,442 550,451 20,009 134,934 135,292 115,054 (20,238) 385,752 223,472 262,907 39,435 228,956 275,701 272,385 (3,316) 108,674 117,075 117,085 10 128,850 163,575 167,875 4,300 2,973,211 2,704,921 2,833,986 129,065 852,232 779,823 820,252 40,429 618,056 699,034 704,588 5,554 247,345 318,243 318,554 311 277,694 242,087 325,087 83,000 1,143,095 1,259,364 1,348,229 88,865 2,973,211 2,704,921 2,833,986 129,065 41,813 128,848 46,502 (82,346) 266,558 272,350 237,158 (35,192) 112,762 125,610 126,485 875 2,551,489 2,603,773 2,598,206 (5,567) 421,133 526,808 410,145 (116,663) 541,191 526,112 529,769 3,657 1,915,284 1,970,259 1,960,107 (10,152) 95,014 107,402 108,330 928 2,551,489 2,603,773 2,598,206 (5,567) Section I, Page 5 General Fund #10 Amendment No. 1 Section I, Page 6 Depaitment Expenditure: Summaries Proposed Proposed Revised Difference Dept. /Div. Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Public Works: 411 Administration 66,861 67,912 - (67,912) 412 Engineering 221,099 263,402 259,859 (3,543) 413 Roads and Streets 1,371,021 1,577,709 1,608,520 30,811 414 Facilities Maintenance 333,342 401,949 - (401,949) 415 Parks 787,773 885,104 - (885,104) Total Public Works 2,780,096 3,196,076 1,868,379 (1,327,697) Parks and Recreation: 513 Special Events 293,092 333,975 334,892 917 514 Administration 381,620 396,475 263,219 (133,256) 515 Adult Programs 27,344 35,401 35,505 104 516 Aquatics 406,727 458,221 469,896 11,675 517 Childcare 35,990 40,631 40,761 130 518 Fitness 131,527 135,298 135,747 449 519 Front Desk 203,151 231,876 232,795 919 520 Maintenance 511,061 565,465 - (565,465) 521 Youth Programs 124,460 132,837 133,209 372 522 Cabin 33,438 51,908 52,033 125 551 Parks & Grounds - - 912,009 912,009 571 Buildings & Facilities - - 1,040,903 1,040,903 Total Parks and Recreation 2,148,410 2,382,087 3,650,969 1,268,882 TOTAL OPERATING EXPENDITURES $ 10,874,338 $ 11,413,665 $ 11,361,685 $ (51,980) Section I, Page 6 ATTACHMENT 2 Transit Enterprise Fund #52 Amendment No. 1 Fund Summary Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) REVENUES Taxes Intergovernmental Charges for Services Other Revenues Total Operating Revenues Other Sources Sale of Fixed Assets Transfers In from General Fund - Operating Transfers In from General Fund - Capital Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Transportation TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year $ 40,032 $ 40,317 $ 40,317 $ - 305,351 - 88,498 88,498 87,969 90,000 90,000 - 3,172 26,500 26,500 - 436,524 156,817 245,315 88.498 810,000 800,000 755,000 (45,000) 810,000 800,000 755,000 (45,000) 1,246,524 956,817 1,000,315 43,498 1,326,703 1,007,440 1,082,301 74,861 1,326,703 1,007,440 1,082,301 74,861 (80,179) (50,623) (81,986) (31,363) 702,512 564,658 622,333 57,675 $ 622,333 $ 514,035 $ 540,347 $ 26,312 Section II, Page 1 Transit Enterprise Fund #52 Amendment No. 1 Revenue Detail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Taxes: Property Taxes 51101 Property Tax/ Gates GID 39,999 40,317 40,317 - 51103 Current & Delinquent interest 33 - - - 51000 Total Taxes 40,032 40,317 40,317 - Intergovernmental: Federal Grants: 53104 FTA Grant 53000 Total Intergovernmental Charges for Services: Transportation: 54501 Beaver Creek 54502 Charter /Special Event Revenues- Snowball Employee Housing: 54551 Rental Revenues - Employees 54553 Rental Revenues - Maintenance Charge 54555 Rental Revenues - Non- Employees 54000 Total Charges for Services Other Revenues: 58201 Lease of Town -owned Property 58995 Bus Advertising Revenues 58999 Miscellaneous Nonclassified Revenues 58000 Total Other Revenues Other Sources: 59101 Sale of Fixed Assets 59201 Transfers In from General Fund - Operating 59201 Transfers In from General Fund - Capital 59303 Capital Lease Proceeds 59000 Total Other Sources 50000 TOTAL REVENUES 305,351 - 88,498 88,498 305,351 - 88,498 88,498 78,000 90,000 90,000 - 9,969 - - - 87,969 90,000 90,000 - - 22,500 22,500 - 3,172 4,000 4,000 - 3,172 26,500 26,500 - 810,000 800,000 755,000 (45,000) 810,000 800,000 755,000 (45,000) 1,246,524 956,817 1,000,315 43,498 Section II, Page 2 ATTACHMENT 3 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Other Sources Transfers -In from General Fund 100,000 125,000 95,000 (30,000) Capital Lease Proceeds - 30,000 30,000 - Fund_Summa 100,000 155,000 125,000 (30,000) TOTAL REVENUES 1,144,788 1,432,629 1,473,982 41,353 1,444,654 Proposed 68,216 Washbay 9,684 Proposed Revised Difference Total Operating Expenditures Actual Budget Budget Increase TOTAL EXPENDITURES 2012 2013 2013 (Decrease) REVENUES (231,864) (25,025) (51,888) (26,863) Charges for Services $ 1,031,412 $ 1,277,629 $ 1,348,982 $ 71,353 Other Revenue 13,376 - - - Total Operating Revenues 1,044,788 1,277,629 1,348,982 71,353 Other Sources Transfers -In from General Fund 100,000 125,000 95,000 (30,000) Capital Lease Proceeds - 30,000 30,000 - Total Other Sources 100,000 155,000 125,000 (30,000) TOTAL REVENUES 1,144,788 1,432,629 1,473,982 41,353 EXPENDITURES Public Works: Fleet Maintenance 1,366,968 1,444,654 1,512,870 68,216 Washbay 9,684 13,000 13,000 - Total Operating Expenditures 1,376,652 1,457,654 1,525,870 68,216 TOTAL EXPENDITURES 1,376,652 1,457,654 1,525,870 68,216 NET SOURCE (USE) OF FUNDS (231,864) (25,025) (51,888) (26,863) FUND BALANCES, Beginning of Year 553,491 450,884 321,627 (129,257) FUND BALANCES, End of Year $ 321,627 $ 425,859 $ 269,739 $ (156,120) Section III, Page 1 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Revenue, Summary Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) 59000 Total Other Sources 50000 TOTAL REVENUES 656,504 Charges for Services: 58205 54806 3rd Party Fleet Maintenance Charges $ 624,518 $ 54901 Departmental Fleet Maintenance Chrgs 356,522 54902 Wash Bay Charges 41,235 54903 Sales of Fuel 9,137 54000 Total Charges for Services 1,031,412 59000 Total Other Sources 50000 TOTAL REVENUES 656,504 Other Revenues: 58205 Insurance Reimbursements 58999 Miscellaneous Nonclassified Revenues 58000 Total Other Revenues Other Sources: 59201 Transfers In - General Fund 59303 Capital Lease Proceeds 59000 Total Other Sources 50000 TOTAL REVENUES 656,504 $ 722,814 $ 66,310 550,827 555,870 5,043 45,298 45,298 - 25,000 25,000 - 1,277,629 1,348,982 71,353 7,931 - - 5,445 - - - 13,376 - - - 100,000 125,000 95,000 (30,000) - 30,000 30,000 - 100,000 155,000 125,000 (30,000) $ 1,144,788 $ 1,432,629 $ 1,473,982 $ 41,353 Section III, Page 2 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Revenue Detail - Account Number Description Charges for Services: 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Transit 54806 Beaver Creek Maintenance 54806 Smith Creek Maintenance 54806 Eagle County Transit 54806 Eagle River Fire Protection District 54806 Eagle County Ambulance District 54806 Eagle River Water & Sanitation District 54806 Town of Minturn 54806 Town of Redcliff 54806 Vail Valley Foundation 54806 I Greater Eagle Fire Protection District 54806 Western Eagle County Ambulance Dist. 54806 Dial -a -Ride 54806 Reynolds Corp. 54806 Collett Enterprise 54806 Vail Valley Salvation Army 54806 Vail Valley Medical Center 54806 ECHMT 54806 Total Departmental Fleet Maintenance Charges 54901 Administration - Nondepartmental 54901 Comm Dev - Building Inspection 54901 Police - Administration 54901 Police - Patrol 54901 Police - Investigations 54901 Engineering 54901 Public Works - Admin 54901 Public Works - Roads and Streets 54901 Public Works - Facilities Maintenance 54901 Public Works - Parks 54901 Town Center West Maintenance 54901 Recreation - Administration 54901 Transit - Operations 54901 Fleet Maintenance 54901 Equipment Replacement Fund Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) $ 296,533 $ 357,022 $ 393,083 $ 36,061 64,324 77,744 85,597 7,853 32,863 20,664 22,751 2,087 3,874 5,689 6,264 575 103,421 100,750 110,926 10,176 34,661 32,146 35,393 3,247 15,814 23,832 26,239 2,407 - 1,000 1,101 101 - 100 110 10 51,462 21,033 23,157 2,124 16,580 15,853 17,454 1,601 282 - - - 223 - - - 876 - - - 414 - - - 2,357 - - - 834 671 739 68 624,518 656,504 722,814 66,310 2,801 - - - - 2,463 2,414 (49) 2,056 4,780 4,780 - 64,866 62,500 62,500 - 388 1,749 1,749 = 2,076 2,200 - (2,200) 114,783 206,000 208,200 2,200 8,881 7,908 7,908 - 47,208 84,800 84,800 - 5,893 12,000 12,000 - 3,597 6,435 6,435 - 73,872 115,000 115,000 - 26,587 38,000 43,092 5,092 3,514 6,992 6,992 - 54901 Total 356,522 550,827 555,870 5,043 Section III, Page 3 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Account Number Description Revenue Detail Actual 2012 624 624 468 4,680 468 468 624 7,008 936 5,052 936 2,124 14,883 2,340 Proposed Proposed Revised Difference Budget Budget Increase 2013 2013 (Decrease) 1,040 Charges for Services - Continued: 1,040 Washbay Charges: 54902 Administration 54902 Comm Dev - Building Inspection 54902 Police - Administration 54902 Police - Patrol 54902 Police - Investigations 54902 Public Works - Administration 54902 Public Works - Engineering 54902 Public Works - Roads and Streets 54902 Public Works - Facilities Maintenance 54902 Public Works - Parks 54902 Town Center West Maintenance 54902 Recreation -Administration 54902 Transit - Operations 54902 Fleet Maintenance Revenue Detail Actual 2012 624 624 468 4,680 468 468 624 7,008 936 5,052 936 2,124 14,883 2,340 Proposed Proposed Revised Difference Budget Budget Increase 2013 2013 (Decrease) 1,040 1,040 1,040 1,040 520 520 6,240 6,240 520 520 450 450 1,040 1,040 7,654 7,654 1,560 1,560 6,574 6,574 657 657 1,560 1,560 14,883 14,883 1,560 1,560 54902 Total 41,235 45,298 45,298 - Section III, Page 4 ATTACHMENT 4 Equipment Replacement Internal Service Fund #63 REVENUES Charges for Services Other Revenues Total Operating Revenues Other Sources Sales of Fixed Assets Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Capital Outlay: Fleet and Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year $ 447,199 $ 450,035 $ 450,035 $ - 447,199 450,035 450,035 - 70,400 11,000 11,000 - _ Fund Summary - 124,608 124,608 50,074 45,944 (4,130) 287,404 Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) REVENUES Charges for Services Other Revenues Total Operating Revenues Other Sources Sales of Fixed Assets Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Capital Outlay: Fleet and Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year $ 447,199 $ 450,035 $ 450,035 $ - 447,199 450,035 450,035 - 70,400 11,000 11,000 - 217,004 - 124,608 124,608 50,074 45,944 (4,130) 287,404 11,000 135,608 124,608 39,415 - $ 2,373,344 734,603 461,035 585,643 $ 124,608 423,369 127,000 251,608 124,608 49,236 50,074 45,944 (4,130) 75,081 39,415 39,415 - 547,686 216,489 336,967 120,478 186,917 244,546 248,676 4,130 1,982,423 2,128,798 2,169,340 40,542 $ 2,169,340 $ 2,373,344 $ 2,418,016 44,672 Section IV, Page 1 Equipment Replacement Internal Service Fund #63 Amendment No. 1 Section IV, Page 2 Revenue Detail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Charges for Services: Equipment Rental Charges 54904 Town Manager $ 700 $ 462 $ 462 $ - 54904 Finance 398 382 382 - 54904 Information Systems 22,194 25,381 25,381 - 54904 Nondepartmental 12,396 13,753 13,753 - 54904 Comm Dev- Administration 743 234 234 - 54904 Comm Dev - Planning 1,904 1,621 1,621 - 54904 Comm Dev - Building Inspection 2,939 2,903 2,903 - 54904 Police - Administration 10,686 7,462 7,462 - 54904 Police - Patrol 80,675 81,871 81,871 - 54904 Police - Investigations 5,244 5,244 5,244 - 54904 Engineering 2,741 - - _ 54904 Public Works - Administration - 2,539 - (2,539) 54904 Public Works - Roads and Streets 79,013 75,932 78,471 2,539 54904 Public Works - Parks 61,056 62,797 - (62,797) 54904 Town Center West 18,199 18,232 18,232 - 54904 Transit 2,476 2,476 2,476 - 54904 Fleet Maintenance 4,575 4,559 4,559 - 54904 Parks & Recreation - Special Events 2,589 2,588 2,588 - 54904 Parks & Recreation - Administration 5,031 5,031 5,031 - 54904 Parks & Recreation - Aquatics 39,728 39,811 39,811 - 54904 Parks & Recreation - Fitness 54,725 54,870 54,870 - 54904 Parks & Recreation - Maintenance 35,739 38,143 - (38,143) 54904 Parks & Recreation - Youth Programs 221 209 209 - 54904 Parks & Recreation - Cabin 3,227 3,536 3,536 - 54904 Parks & Recreation - Bldgs and Facilities - - 38,143 38,143 54904 Parks & Recreation - Parks and Grounds - - 62,797 62,797 54000 Total Charges for Services 447,199 450,035 450,035 - Other Revenues: 58205 Miscellaneous Revenue - - - _ Other Sources: 59101 Sale of Fixed Assets 70,400 11,000 11,000 - 59303 Capital Lease Proceeds 217,004 - - - 59000 Total Other Sources 287,404 11,000 11,000 - 50000 TOTAL REVENUES $ 734,603 $ 461,035 $ 461,035 $ - Section IV, Page 2 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: N/A Program: Fleet and Heavy Equipment #811 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Parks and Recreation - Parks and Grounds: 66499 Other Machinery and Equipment 13,000 Gator- Replacement for Club Car #289 13,000 Police Dept - Patrol: Chevrolet Tahoes (3), Replacement 66501 Automobiles and Light Duty Trucks 114,000 for Units #329, #331 and #332 114,000 Public Works - Road /Bridge: 66502 Heavy Trucks and Moving Equipment 124,608 Loader 124,608 66000 Total Capital Outlay $ 251,608 Fleet and Heavy Equipment Going to Auction in 2013: #318, 319, and 320 Chevrolet Tahoes #289 Club Car Section IV, Page 3 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: N/A Program: Recreation Equipment #812 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Recreation Center Aquatics: Pool Deck Repair 10,000 Maintenance: 2 Circulation Pumps 10,000 66202 Building improvements 27,600 4 Pool Automation Control Boards 7,600 Fitness: AMT 8.000 Jacobs Ladder 3,830 Bicep Curl 3,257 Tricep Extension 3,257 Cabin: 66407 Athletic and Recreational Equipment 18,344 o. ddlebeats 24 4.130 66000 Total Capital Outlay 45,944 Section IV, Page 4 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: N/A Program: Computers and Office Equipment #813 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Systems: Switch Rec Center 4,975 Switch Police 4,975 Switch Public Works 4,975 Police- Patrol: 66402 Computers and Peripherals 39,415 5 MDT replacements 24,490 66000 Total Capital Outlay 39,415 Section IV, Page 5 Avto N C O L O R A D O TOWN COUNCIL REPORT To: Honorable Mayor Rich Carroll and Avon Town Council From: Kelly Huitt, Budget Analyst Date: June 4, 2013 Re: Resolution 13 -19 2013 Supplemental Budget Amendment Summary: The Town Council adopted the 2013 Budget for all funds on November 13, 2012. Since the adoption, the Town Council has approved the merger of the Parks and Recreation Department; the Town Manager has made certain decisions in regards to staffing and needed expenditures for unforeseen occurrences; and, key revenues have been received that already exceed budget or provide strong indication of total collections being higher than budgeted. It is appropriate, therefore, for Council to consider a budget amendment at this time to more accurately reflect the current state of the 2013 budget and thereby provide an updated summary for expenditure spending through December 31, 2013, and a timely financial summary of Town resources for the public. Resolution 13 -19 proposes to amend the 2013 General Fund, Transit Enterprise Fund, Fleet Maintenance Enterprise Fund, and Equipment Replacement Fund budgets as detailed below. All other Town Funds, after review, do not at this time have substantive revenue or expenditure variances from the adopted budget. General Fund — Attachment 1 1. Revenues — a. Council adoption of reduced Road Right -of -Way Permit fees for road cuts is estimated to reduce receipts by 40% from the budget or $14,000. b. With sales and accommodation tax receipts up by $307,415 over year -to -date budget monthly estimates, the decision at this time has been not to increase the total 2013 budget. There are sufficient General Fund reserves for any unforeseen opportunity or expenditure, and the resort economy has proven to be not a consistent trend line over the past years, so the recommendation is to retain a conservative approach in projecting these revenues. c. As of the end of May, Building revenues are $23,000 below budget. Based upon current Community Development activity, an additional $70,000 of revenue is anticipated by years - end, resulting in $50,000 in receipts over budget. 0 Page 1 2. Expenditures a. Personnel 1) Significant savings have been created in the decision not to fill the Community Development Director, Public Works Director, GIS Programmer and Recreation Supervisor positions. At this time the positions are not needed to fulfill the work of the departments. Total savings equal $294,028. 2) The Recreation Director's position is currently appointed on an interim basis and is expected to be advertised after the first of the year. 3) The needed GIS and mapping services are planned to be met through an Intergovernmental Agreement with Eagle County, which will be presented to Council next meeting. The estimated fee for six months is $10,620. Salary and benefits net savings of $70,251, with the agreement for a full year, are expected. 4) Council approved a new part-time General Government Administrative Assistant position in February, 2012 at a cost of $30,136. This allocation is in the budget amendment; however, the position has not yet been advertised since current staff has been able to handle workloads for the department. 5) Four division and department head classification changes for current employees were made to compensate positions which took on additional supervisory and/or department head duties as a result of the decision not to fill the positions listed above and the parks and recreation reorganization. The total increase, including benefits for these changes, equals $20,500 for 2013. 6) Extension of Mr. Larry Brooks' Employment Agreement, included salary, benefits and accrued PTO for a total of $53,158. The 2013 budget adoption was adopted prior to this employment extension and these costs are included in the budget amendment, increasing the Town Manager's Salary line item. 7) A slight rise in Worker's Compensation rates increased this expenditure by $24,692. These costs are not finalized until late in the fiscal year. 8) The General Fund budget amendment reflects formation of the Parks and Recreation Department by moving parks and building expenditures into the department's budget. b. Non - Personnel Expenditures 1) An additional $5,000 in maintenance costs for Heat Recovery boilers and pumps has been added to the budget. 2) A $33,607 lease payment for the street sweeper purchased in 2012 has been added. 3) $4,300 has been included to correct the MTRiP budgeted expenditure. 4)An $83,000 refund for utility tax erroneously collected and submitted by Source Gas from residences outside of the Town of Avon has been reimbursed. • Page 2 5) The General Fund transfers -out, to both the Fleet Maintenance Enterprise and Transit Enterprise Funds, have been decreased by $30,000 and $45,000, respectively, in order to reflect the salary savings from the unfilled Public Works Director position. c. Items of Importance — Not Included in Amended Budget 1) Economic Development Committee leaders Chris Evans and Todd Goulding, working with the Town staff internal committee, will recommend a Director of Economic Initiatives (or commensurate title) be hired to lead the economic development efforts of the Town, with an emphasis on working with existing businesses. The salary range is expected to be $64,000 — 90,000. The position is not in the amended budget and, if approved by Council at the July 9h meeting or thereafter, savings from position vacancies can be appropriated for the salary and benefits at a subsequent budget amendment. 2) The Economic Development Committee is also preparing an estimate to review and develop a Town of Avon brand and marketing plan. The range of consultant fees is projected to be $18,000- 30,000. These monies will be recommended for appropriation from the Capital Projects Fund. 3. General Fund — Net Sources of Funds: The proposed amendments result in a net increase of $115,480. Transit Enterprise Fund — Attachment 2 1. The 2013 Budget included a General Fund Transfer into the Transit Enterprise Fund to balance the budget for the services approved by Council. The savings from the Public Works Director salary allocated to Transit allowed this transfer to be reduced by $42,867. 2. Staff identified in early 2013 availability of an existing FTA grant award to Avon for a new bus, with a 20% match requirement. The Town has ordered a 21 passenger bus, at a total cost of $110,623. Both the match of $22,125 and new FTA revenue have been included in the budget amendment. 3. Operational salaries exceeded budget by $7,100, with the additional costs including higher Worker's Compensation charges, non - allocated merit increases and a personnel pay increase for department head responsibilities. 4. The amendments will add $31,363 to the net use of funds. Fleet Maintenance Enterprise Fund — Attachment 3 1. As with Transit, savings from the Public Works Director salary allocated to Fleet has been returned to the General Fund through a reduction in the General Fund revenue transfer. 2. A review of 3rd party activity and constraint of limited mechanic hours, supported the reinstatement of the Mechanic's Helper position in Fleet this past winter. The position has 50% of time billed out and the residual is funded by the increase billable hours of mechanics who are no longer pulled off to do non - billable hour work. Accrued and projected revenues have been added to cover the position. A promotion pay increase was provided for advanced certification of one employee in April. • Page 3 3. These changes result in a shortfall increase of $26,863. The Fund also reflects a $156,120 change in projected year -end Fund Balance, of which $129,257 is a result of a higher 2012 deficit than anticipated when the 2013 budget was adopted. The deficit is due to 3`a party revenues coming in $32,000 under budget and department charges being $91,505 below projections. Equipment Replacement Fund — Attachment 4 I. The recent lease purchase of a new loader is now recorded in the budget amendment with revenue proceeds of $124,608 and like expenditure included. Lease payments are funded from the General Fund and begin in 2014. 2. The recommended amendment includes a $4,130 reduction in expenses from delaying the purchase of two new pedal boats due to the limited time Nottingham Lake is operational this summer. The postponement of buying the boats will result in an additional $4,130 to the Net Source of Funds. Recommendation Staff recommends that Council adopt Resolution 13 -19, Series of 2013, a Resolution Amending the Town of Avon 2013 General Fund, Transit Enterprise Fund, Fleet Enterprise Fund, and Equipment Replacement Fund, as presented. Exhibits and Attachments: Resolution No. 13 -19 — A Resolution to Amending the 2013 Town of Avon Budget Attachment 1 - General Fund Budget Amendment No. 1 Attachment 2 - Transit Enterprise Fund Budget Amendment No. 1 Attachment 3 - Fleet Maintenance Enterprise Fund Budget Amendment No. 1 Attachment 4 - Equipment Replacement Fund Budget Amendment No. 1 • Page 4 TOWN OF AVON, COLORADO RESOLUTION NO. 13 -19 SERIES OF 2013 A RESOLUTION TO AMEND THE 2013 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2013 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013 AND ENDING ON THE LAST DAY OF DECEMBER, 2013 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2013 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2013; and WHEREAS, the Town Council finds it necessary to amend the 2013 budget to more accurately reflect the revenues and expenditures for 2013; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2013: General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Town of Avon Resolution No. 13 -19 Page 1 of 2 Original or Previously Amended 2013 Budget $ 3,468,582 12,353,925 12,353,665 $ 3.468.842 Current Proposed Amended 2013 Budget $ 3,563,274 12,342,425 12,226,685 $ 3.679.014 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of June, 2013. TOWN OF AVON, COLORADO Richard Carroll, Mayor ATTEST: Patty McKenny Town Clerk Town of Avon Resolution No. 13 -19 Page 2 of 2 Original or Current Previously Proposed Amended Amended 2013 Budget 2013 Budget Transit Fund Beginning Fund Balance $ 564,658 $ 622,333 Revenues and Other Sources 956,817 1,000,315 Expenditures and Other Uses 1,007,440 1,082,301 Ending Fund Balance 514.035 $ 540,347 Fleet Maintenance Fund Beginning Fund Balance $ 450,884 $ 321,627 Revenues and Other Sources 1,432,629 1,473,982 Expenditures and Other Uses 1,457,654 1,525,870 Ending Fund Balance $ 425.859 $ 269.739 Equipment Replacement Beginning Fund Balance $ 2,128,798 $ 2,169,340 Revenues and Other Sources 461,035 585,643 Expenditures and Other Uses 216.489 336,967 Ending Fund Balance 2.373.344 $ 2.418.016 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of June, 2013. TOWN OF AVON, COLORADO Richard Carroll, Mayor ATTEST: Patty McKenny Town Clerk Town of Avon Resolution No. 13 -19 Page 2 of 2 TOWN OF AVON, COLORADO RESOLUTION NO. 13 -19 SERIES OF 2013 A RESOLUTION TO AMEND THE 2013 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2013 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2013 AND ENDING ON THE LAST DAY OF DECEMBER, 2013 WHEREAS, the Town Council of the Town of Avon has previously adopted the 2013 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for all operating funds for 2013; and WHEREAS, the Town Council finds it necessary to amend the 2013 budget to more accurately reflect the revenues and expenditures for 2013; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are revised as follows for 2013: Original or Current Previously Proposed Amended Amended 2013 Budget 2013 Budget General Fund Beginning Fund Balance $ 3,468,582 Revenues and Other Sources 12,353,925 Expenditures and Other Uses 12,353,665 Ending Fund Balance $ 3,468,842 Town of Avon Resolution No. 13 -19 Page 1 of 2 $ 3,563,274 12,412,425 12,329,560 $ 3.646.139 Transit Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Equipment Replacement Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Original or Previously Amended 2013 Budget $ 564,658 956,817 1,007,440 $ 514.035 $ 450,884 1,432,629 1,457,654 $ 425,859 $ 2, 128,798 461,035 216,489 $ 2,373,344 Current Proposed Amended 2013 Budget $ 622,333 1,045,315 1,082,301 $ 585,347 $ 321,627 1,470, 827 1,525,870 $ 2,169,340 585,643 336,967 $ 2,418,016 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Mayor and made part of the public record of the Town. ADOPTED this 11th day of June, 2013. TOWN OF AVON, COLO Richard Carroll, Mayor ATTEST: atnCIrk Kenny To Town of Avon Resolution No. 13 -19 Page 2 of 2 ATTACHMENT 1 General Fund #10 Amendment No. 1 - .. Fund Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) REVENUES Taxes $ 8,561,561 $ 8,953,370 $ 8,953,370 $ - Licenses and Permits 207,670 325,600 311,600 (14,000) Intergovernmental 886,942 918,883 918,883 - Charges for Services 1,268,889 1,369,571 1,372,071 2,500 Fines and Forfeitures 151,533 177,750 177,750 - Investment Earnings 21,155 50,000 50,000 Other Revenue 269,714 306,180 306,180 Total Operating Revenues 11,367,464 12,101,354 12,089,854 (11,500) Other Sources Capital Lease Proceeds - 25,000 25,000 - Transfer -In From Community Enhancement Fund - - - Transfer -In From Capital Projects Fund 217,204 227,571 227,571 Total Other Sources 217,204 252,571 252,571 TOTAL REVENUES $ 11,584,668 $ 12,353,925 $ 12,342,425 $ (11,500) EXPENDITURES General Government $ 2,973,211 $ 2,704,921 $ 2,833,986 $ 129,065 Community Development 421,133 526,808 410,145 (116,663) Public Safety 2,551,489 2,603,773 2,598,206 (5,567) Public Works 2,780,096 3,196,076 1,868,379 (1,327,697) Parks and Recreation 2,148,410 2,382,087 3,650,969 1,268,882 Total Operating Expenditures 10,874,338 11,413,665 11,361,685 (51,980) Other Uses Transfers -Out to Town Center West Fund 15,000 15,000 15,000 - Transfers -Out to Transit 810,000 800,000 755,000 (45,000) r Transfers -Out to Fleet Maintenance 100,000 125,000 95,000 (30,000) Total Other Uses 925,000 940,000 865,000 (75,000) TOTAL EXPENDITURES 11,799,338 12,353,665 12,226,685 (126,980) NET SOURCE (USE) OF FUNDS (214,670) 260 115,740 115,480 FUND BALANCES, Beginning of Year 3,777,944 3,468,582 3,563,274 94,692 FUND BALANCES, End of Year $ 3,563,274 $ 3,468,842 $ 3,679,014 $ 210,172 Section I, Pagel General Fund #10 Amendment No. 1 _" Revenue Detail �. - Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) 51000 Total Taxes $ 1,640,438 $ Taxes: 51101 General Property Tax 51102 General Property Tax - Delinquent Collections 51103 General Property Tax - Interest 51104 General Property Tax - Abatements 51201 Specific Ownership Tax 51301 Sales Tax 51302 Utility Tax 51303 Accommodation Tax 51304 Penalties and Interest 51305 Sales Tax Audit Assessments 51306 Payments In- Lieu -Of Sales Tax 51402 Franchise Fees 51000 Total Taxes $ 1,640,438 $ 1,628,008 $ 1,628,008 S (14,351) 50 50 2,375 1,000 1,000 1,323 - - 92 ,105 100,000 100,000 5,585,224 5,891,352 5,891,352 127,060 135,000 135,000 733,397 792,960 792,960 18,340 15,000 15,000 3,596 5,000 5,000 372,054 385,000 385,000 - 100 100 53204 8,561,561 8,953,370 8,953,370 52000 Licenses and Permits: 207,670 325,600 311,600 (14,000) 52101 Liquor Licenses 10,030 10,000 10,000 52102 Business Licenses 19,885 20,000 20,000 52103 Contractor's Licenses 10,785 10,500 10,500 52201 Building Permits 126,615 250,000 250,000 52205 Road Cut Permits 40,355 35,000 21,000 (14,000) 52206 Other Licenses and Permits - 100 100 52000 Total Licenses and Permits 207,670 325,600 311,600 (14,000) Intergovernmental: Federal Grants: 53106 Click It or Ticket 2,900 5,000 5,000 53107 Ballistic Vests 884 1,800 1,800 53199 Other Federal Grants 3,824 - - State Grants 53204 High Visibility /LEAF 27,835 36,000 36,000 Local Government/Other Agency 53402 Eagle County- Special Events Contribution - 6,000 6,000 53402 Eagle County- Trail Safety and Repair 7,340 - - 53402 Wal -mart _ _ - 53900 Eagle River Youth Coalition 5,048 8,500 8,500 Subtotal: Grants 47,831 57,300 57,300 Section I, Page 2 General Fund #10 Amendment No. 1 Section I, Page 3 Revenue Detail 839,111 861,583 861,583 Proposed Total Intergovernmental 886,942 918,883 Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Sales of Map and Publications - 100 100 54102 Photocopying Charges State /County Shared Revenue: 300 300 54103 53301 Conservation Trust 61,748 65,000 65,000 53302 Motor Vehicle Registration 22,681 22,000 22,000 53303 Highway User's Tax 182,527 187,615 187,615 53304 Cigarette Tax 42,576 47,000 47,000 53305 County Sales Tax 376,760 383,968 383,968 - 53306 Road & Bridge Fund 151,240 153,000 153,000 53308 State Severance Tax 1,579 3,000 3,000 Section I, Page 3 Subtotal: Shared Revenue 839,111 861,583 861,583 53000 Total Intergovernmental 886,942 918,883 918,883 Charges for Services: General Government: 54101 Sales of Map and Publications - 100 100 54102 Photocopying Charges 40 300 300 54103 License Hearing Fees 150 100 100 _ 54104 Other Fees and Charges 2,331 1,250 1,250 54201 Plan Check Fees 68,835 137,000 137,000 54202 Subdivision Review Fees 1,959 1,000 1,000 54203 Design Review Fees 18,871 20,000 20,000 54204 Animal Control Fees 640 1,000 1,000 54205 Abatement Services 6,435 5,500 5,500 54206 Fire Impact Fee Administration Fees 672 2,500 5,000 2,500 54301 Police Reports 785 600 600 - 54302 Police Extra Duty 14,155 12,600 12,600 54303 Fingerprinting Fees 5,292 4,000 4,000 54304 VIN Inspection Fees 12,585 12,500 12,500 54305 False Alarm Fees /Misc Police Dept Fees 6,665 4,500 4,500 54306 National Night Out 400 500 500 54399 DUI Reimbursement 12,127 3,000 3,000 54453 Village at (Avon) Municipal Services - _ _ _ Subtotal: General Govern. 151,942 206,450 208,950 2,500 Recreation Facility: 54601 Admission Fees 738,277 790,000 790,000 - 54602 Program Fees 41,713 40,000 40,000 54603 Rentals 20,859 22,000 22,000 54604 Merchandise Sales 7,792 8,000 8,000 54605 Childcare 8,346 9,000 9,000 54606 Rec Center Services 15,038 15,000 15,000 54607 Fitness Program Revenues 47,539 40,000 40,000 Section I, Page 3 General Fund #10 Amendment No. 1 Section I, Page 4 = :Revelniie.Defail ' " Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Other Recreation: 54651 Adult Program Revenues 8,261 12,000 12,000 - 54652 Cabin Equipment Rentals 28,885 28,000 28,000 - 54653 Athletic Field Rentals 4,488 4,465 4,465 54654 Cabin Concessions 4,135 5,000 5,000 54655 Youth Program Revenues 97,843 109,000 109,000 54676 Sponsorships 34,115 65,000 65,000 54678 Event Fees 59,656 15,656 15,656 Subtotal: Recreation 1,116,947 1,163,121 1,163,121 - 54000 Total Charges for Services 1,268,889 1,369,571 1,372,071 2,500 Fines and Forfeitures: 55101 Court Fines - Traffic 105,300 125,000 125,000 - 55102 Court Fines - Criminal 18,527 25,000 25,000 55103 Court Fines - Parking 3,835 5,000 5,000 55105 Court Costs 10,013 10,000 10,000 55106 Jury Fees - 150 150 55107 Bond Forfeitures 500 500 55109 Miscellaneous Court Revenues - 100 100 55110 Police Training Surcharge 11,133 12,000 12,000 - 55120 Police Forfeiture Revenue 2,725 - - 55000 Total Fines and Forfeitures 151,533 177,750 177,750 Investment Earnings: 57101 Interest 21,155 50,000 50,000 57000 Total Investment Earnings 21,155 50,000 50,000 Other Revenues: 58101 Recreational Amenity Fees 209,187 205,000 205,000 58109 Bond Issuance Fees 10,472 10,100 10,100 58201 Lease of Town -Owned Property 6,300 42,500 42,500 58996 Miscellaneous Reimbursements - 8,580 8,580 58999 Miscellaneous Nonclassified Revenues 43,755 40,000 40,000 58000 Total Other Revenues 269,714 306,180 306,180 50000 TOTAL REVENUES $ 11,367,464 $ 12,101,354 $ 12,089,854 $ (11,500) Section I, Page 4 General Fund #10 Amendment No. 1 Total Legislative Judicial: 121 Municipal Court Executive: 131 Town Manager 132 Human Resources 133 Community Relations 134 Economic Development Total Executive Finance Department: 141 Finance 143 Information Systems 149 Nondepartmental Total Financial Administration Total General Government Community Development: 211 Administration 212 Planning 213 Building Inspection Total Community Development $ 174,669 $ General Government: 177,734 $ Legislative: 111 Mayor and Town Council 112 Boards and Commissions 113 Town Attorney 115 Town Clerk Total Legislative Judicial: 121 Municipal Court Executive: 131 Town Manager 132 Human Resources 133 Community Relations 134 Economic Development Total Executive Finance Department: 141 Finance 143 Information Systems 149 Nondepartmental Total Financial Administration Total General Government Community Development: 211 Administration 212 Planning 213 Building Inspection Total Community Development $ 174,669 $ 162,125 $ 177,734 $ 15,609 11,938 15,306 15,307 1 553,562 250,000 250,000 - 102,781 103,011 107,410 4,399 1,143,095 1,259,364 1,348,229 88,865 842,950 530,442 550,451 20,009 134,934 135,292 115,054 (20,238) 385,752 223,472 262,907 39,435 228,956 275,701 272,385 (3,316) 108,674 117,075 117,085 10 128,850 163,575 167,875 4,300 1,143,095 1,259,364 1,348,229 88,865 852,232 779,823 820,252 40,429 618,056 699,034 704,588 5,554 247,345 318,243 318,554 311 277,694 242,087 325,087 83,000 1,970,259 1,960,107 (10,152) 313 Investigations 1,143,095 1,259,364 1,348,229 88,865 Total Police 2,551,489 2,603,773 2,598,206 2,973,211 2, 704, 921 2,833,986 129,065 41,813 128,848 46,502 (82,346) 266,558 272,350 237,158 (35,192) 112,762 125,610 126,485 875 1,970,259 1,960,107 (10,152) 313 Investigations 421,133 526,808 410,145 (116,663) Police Department: 311 Administration 541,191 526,112 529,769 3,657 312 Patrol 1,915,284 1,970,259 1,960,107 (10,152) 313 Investigations 95,014 107,402 108,330 928 Total Police 2,551,489 2,603,773 2,598,206 (5,567) Section I, Page 5 General Fund #10 Amendment No. 1 y DeparEm tt Ei penaitur "e:Summaries_. Proposed Proposed Revised Difference Dept. /Div. Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Section I, Page 6 Public Works: 411 Administration 66,861 67,912 - (67,912) 412 Engineering 221,099 263,402 259,859 (3,543) 413 Roads and Streets 1,371,021 1,577,709 1,608,520 30,811 414 Facilities Maintenance 333,342 401,949 - (401,949) 415 Parks 787,773 885,104 - (885,104) Total Public Works 2,780,096 3,196,076 1,868,379 (1,327,697) Parks and Recreation: 513 Special Events 293,092 333,975 334,892 917 514 Administration 381,620 396,475 263,219 (133,256) 515 Adult Programs 27,344 35,401 35,505 104 516 Aquatics 406,727 458,221 469,896 11,675 517 Childcare 35,990 40,631 40,761 130 518 Fitness 131,527 135,298 135,747 449 519 Front Desk 203,151 231,876 232,795 919 520 Maintenance 511,061 565,465 - (565,465) 521 Youth Programs 124,460 132,837 133,209 372 522 Cabin 33,438 51,908 52,033 125 551 Parks & Grounds - - 912,009 912,009 571 Buildings & Facilities - - 1,040,903 1,040,903 Total Parks and Recreation 2,148,410 2,382,087 3,650,969 1,268,882 TOTAL OPERATING EXPENDITURES $ 10,874,338 $ 11,413,665 $ 11,361,685 $ (51,980) Section I, Page 6 ATTACHMENT 2 Transit Enterprise Fund #52 Amendment No. 1 �� Fund;Sumr►ia �_ REVENUES Taxes Intergovernmental Charges for Services Other Revenues Total Operating Revenues Other Sources Sale of Fixed Assets Transfers In from General Fund - Operating Transfers In from General Fund - Capital Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Transportation TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Proposed Actual Budget 2012 2013 Proposed Revised Difference Budget Increase 2013 (Decrease) $ 40,032 $ 40,317 $ 40,317 $ - 305,351 - 88,498 88,498 87,969 90,000 90,000 - 3,172 26,500 26,500 - 436,524 156,817 245,315 88,498 810,000 800,000 755,000 (45,000) 810,000 800,000 755,000 (45,000) 1,246,524 956,817 1,000,315 43,498 1,326,703 1,007,440 1,082,301 74,861 1,326,703 1,007,440 1,082,301 74,861 (80,179) (50,623) (81,986) (31,363) 702,512 564,658 622,333 57,675 $ 622,333 $ 514,035 $ 540,347 $ 26,312 Section II, Page 1 Transit Enterprise Fund #52 Amendment No. 1 _ - _ = ;Re�enuew:Detail`: 3,172 4,000 4,000 - 3,172 26,500 26,500 - 1,246,524 956,817 1,000,315 43,498 Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Taxes: Property Taxes 51101 Property Tax/ Gates GID 39,999 40,317 40,317 - 51103 Current & Delinquent interest 33 - - _ 51000 Total Taxes 40,032 40,317 40,317 - Intergovernmental: Federal Grants: 53104 FTA Grant 53000 Total Intergovernmental Charges for Services: Transportation: 54501 Beaver Creek 54502 Charter /Special Event Revenues- Snowball Employee Housing: 54551 Rental Revenues - Employees 54553 Rental Revenues - Maintenance Charge 54555 Rental Revenues - Non- Employees 54000 Total Charges for Services Other Revenues: 58201 Lease of Town -owned Property 58995 Bus Advertising Revenues 58999 Miscellaneous Nonclassified Revenues 58000 Total Other Revenues Other Sources: 59101 Sale of Fixed Assets 59201 Transfers In from General Fund - Operating 59201 Transfers In from General Fund - Capital 59303 Capital Lease Proceeds 59000 Total Other Sources 50000 TOTAL REVENUES 305,351 - 88,498 88,498 305,351 - 88,498 88,498 78,000 90,000 90,000 - 9,969 - - _ 87,969 90,000 90,000 - 22,500 22,500 - 3,172 4,000 4,000 - 3,172 26,500 26,500 - 810,000 800,000 755,000 (45,000) 810,000 800,000 755,000 (45,000) 1,246,524 956,817 1,000,315 43,498 Section Il, Page 2 ATTACHMENT 3 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 MCvCNVCb Charges for Services $ 1,031,412 $ 1,277,629 $ 1,348,982 $ 71,353 Other Revenue 13.376 - - - Total Operating Revenues 1,044,788 1,277,629 1,348,982 71,353 Other Sources 1,376,652 1,457,654 1,525,870 68,216 Transfers -In from General Fund 100,000 125,000 95,000 (30,000) Capital Lease Proceeds - 30,000 30,000 - Total Other Sources 100,000 155,000 125,000 (30,000) TOTAL REVENUES 1,144,788 1,432,629 1,473,982 41,353 EXPENDITURES Public Works: Fleet Maintenance 1,366,968 1,444,654 1,512,870 68,216 Washbay 9,684 13,000 13.000 - Total Operating Expenditures 1,376,652 1,457,654 1,525,870 68,216 TOTAL EXPENDITURES 1,376,652 1,457,654 1,525,870 68,216 NET SOURCE (USE) OF FUNDS (231,864) (25,025) (51,888) (26,863) FUND BALANCES, Beginning of Year 553,491 450,884 321,627 (129,257) FUND BALANCES, End of Year $ 321,627 $ 425,859 $ 269,739 $ (156,120) Section Ill, Page 1 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Section III, Page 2 Charges for Services: 54806 3rd Party Fleet Maintenance Charges $ 624,518 $ 656,504 $ 722,814 $ 66,310 54901 Departmental Fleet Maintenance Chrgs 356,522 550,827 555,870 5,043 54902 Wash Bay Charges 41,235 45,298 45,298 - 54903 Sales of Fuel 9,137 25,000 25,000 - 59201 Transfers In - General Fund 100,000 54000 Total Charges for Services 1,031,412 1,277,629 1,348,982 71,353 Section III, Page 2 Other Revenues: 58205 Insurance Reimbursements 7,931 58999 Miscellaneous Nonclassified Revenues 5,445 58000 Total Other Revenues 13,376 - - _ Other Sources: 59201 Transfers In - General Fund 100,000 125,000 95,000 (30,000) 59303 Capital Lease Proceeds - 30,000 30,000 - 59000 Total Other Sources 100,000 155,000 125,000 (30,000) 50000 TOTAL REVENUES $ 1,144,788 $ 1,432,629 $ 1,473,982 $ 41,353 Section III, Page 2 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 Revenue"D`etail Proposed Proposed Revised Difference Account Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Charges for Services: 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Transit $ 296,533 $ 357,022 $ 393,083 $ 36,061 54806 Beaver Creek Maintenance 64,324 77,744 85,597 7,853 54806 Smith Creek Maintenance 32,863 20,664 22,751 2,087 54806 Eagle County Transit 3,874 5,689 6,264 575 54806 Eagle River Fire Protection District 103,421 100,750 110,926 10,176 54806 Eagle County Ambulance District 34,661 32,146 35,393 3,247 54806 Eagle River Water & Sanitation District - - - 54806 Town of Minturn 15,814 23,832 26,239 2,407 54806 Town of Redcliff - 1,000 1,101 101 54806 Vail Valley Foundation - 100 110 10 54806 Greater Eagle Fire Protection District 51,462 21,033 23,157 2,124 54806 Western Eagle County Ambulance Dist. 16,580 15,853 17,454 1,601 54806 Dial -a -Ride 282 - - _ 54806 Reynolds Corp. 223 54806 Collett Enterprise 876 54806 Vail Valley Salvation Army 414 54806 Vail Valley Medical Center 2,357 - - _ 54806 ECHMT 834 671 739 68 54806 Total 624,518 656,504 722,814 66,310 Departmental Fleet Maintenance Charges 54901 Administration - Nondepartmental 2,801 - - - 54901 54901 Comm Dev - Building Inspection Police - Administration - 2,056 2,463 4,780 2,414 4,780 (49) - 54901 Police - Patrol 64,866 62,500 62,500 - 54901 Police - Investigations 388 1,749 1,749 - 54901 Engineering - _ _ _ 54901 Public Works - Admin 2,076 2,200 - (2,200) 54901 Public Works - Roads and Streets 114,783 206,000 208,200 2,200 54901 Public Works - Facilities Maintenance 8,881 7,908 7,908 - 54901 Public Works - Parks 47,208 84,800 84,800 - 54901 Town Center West Maintenance 5,893 12,000 12,000 - 54901 Recreation -Administration 3,597 6,435 6,435 - 54901 Transit - Operations 73,872 115,000 115,000 - 54901 Fleet Maintenance 26,587 38,000 43,092 5,092 54901 Equipment Replacement Fund 3,514 6,992 6,992 - 54901 Total 356,522 550,827 555,870 5,043 Section III, Page 3 Fleet Maintenance Enterprise Fund #61 Amendment No. 1 ., __ eve_nue:Detail , Account Number Description Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) 624 Charges for Services - Continued: 1,040 Washbay Charges: 54902 Administration 54902 Comm Dev - Building Inspection 54902 Police - Administration 54902 Police - Patrol 54902 Police - Investigations 54902 Public Works - Administration 54902 Public Works - Engineering 54902 Public Works - Roads and Streets 54902 Public Works - Facilities Maintenance 54902 Public Works - Parks 54902 Town Center West Maintenance 54902 Recreation - Administration 54902 Transit - Operations 54902 Fleet Maintenance Proposed Proposed Revised Difference Actual Budget Budget Increase 2012 2013 2013 (Decrease) 624 1,040 1,040 624 1,040 1,040 468 520 520 4,680 6,240 6,240 468 520 520 - 468 450 450 - 624 1,040 1,040 - 7,008 7,654 7,654 - 936 1,560 1,560 5,052 6,574 6,574 - 936 657 657 - 2,124 1,560 1,560 - 14,883 14,883 14,883 2,340 1,560 1,560 - 54902 Total 41,235 45,298 45,298 - Section III, Page 4 ATTACHMENT 4 Equipment Replacement Internal Service Fund #63 KCVtNUtb Charges for Services Other Revenues Total Operating Revenues Other Sources Sales of Fixed Assets Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES Capital Outlay: Fleet and Heavy Equipment Recreation Center Equipment Computer and Office Equipment Machinery and Equipment TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS $ 447,199 $ 450,035 $ 450,035 $ - 447,199 450,035 450,035 - 70,400 11,000 11,000 - 217,004 - 124,608 124,608 287,404 11,000 135,608 124,608 734,603 461,035 585,643 $ 124,608 423,369 127,000 251,608 124,608 49,236 50,074 45,944 (4,130) 75,081 39,415 39,415 - 547,686 216,489 336,967 120,478 186,917 244,546 248,676 4,130 FUND BALANCES, Beginning of Year 1,982,423 2,128,798 2,169,340 40,542 FUND BALANCES, End of Year $ 2,169,340 $ 2,373,344 $ 2,418,016 44,672 Section IV, Page 1 Equipment Replacement Internal Service Fund #63 Amendment No. 1 Section IV, Page 2 Other Revenues: 58205 Miscellaneous Revenue - - - Other Sources: Proposed Sale of Fixed Assets 70,400 11,000 11,000 - 59303 Capital Lease Proceeds Proposed Revised Difference Account 50000 Actual Budget Budget Increase Number Description 2012 2013 2013 (Decrease) Charges for Services: Equipment Rental Charges 54904 Town Manager $ 700 $ 462 $ 462 $ - 54904 Finance 398 382 382 - 54904 Information Systems 22,194 25,381 25,381 - 54904 Nondepartmental 12,396 13,753 13,753 - 54904 Comm Dev -Administration 743 234 234 - 54904 CommDev - Planning 1,904 1,621 1,621 - 54904 Comm Dev - Building Inspection 2,939 2,903 2,903 - 54904 Police - Administration 10,686 7,462 7,462 - 54904 Police - Patrol 80,675 81,871 81,871 - 54904 Police - Investigations 5,244 5,244 5,244 - 54904 Engineering 2,741 - - _ 54904 Public Works - Administration - 2,539 - (2,539) 54904 Public Works - Roads and Streets 79,013 75,932 78,471 2,539 54904 Public Works - Parks 61,056 62,797 - (62,797) 54904 Town Center West 18,199 18,232 18,232 - 54904 Transit 2,476 2,476 2,476 - 54904 Fleet Maintenance 4,575 4,559 4,559 - 54904 Parks & Recreation - Special Events 2,589 2,588 2,588 - 54904 Parks & Recreation - Administration 5,031 5,031 5,031 - 54904 Parks & Recreation - Aquatics 39,728 39,811 39,811 - 54904 Parks & Recreation - Fitness 54,725 54,870 54,870 - 54904 Parks & Recreation - Maintenance 35,739 38,143 - (38,143) 54904 Parks & Recreation - Youth Programs 221 209 209 - 54904 Parks & Recreation - Cabin 3,227 3,536 3,536 - 54904 Parks & Recreation - Bldgs and Facilities - - 38,143 38,143 54904 Parks & Recreation - Parks and Grounds - - 62,797 62,797 54000 Total Charges for Services 447,199 450,035 450,035 - Section IV, Page 2 Other Revenues: 58205 Miscellaneous Revenue - - - Other Sources: 59101 Sale of Fixed Assets 70,400 11,000 11,000 - 59303 Capital Lease Proceeds 217,004 - - _ 59000 Total Other Sources 287,404 11,000 11,000 - 50000 TOTAL REVENUES $ 734,603 $ 461,035 $ 461,035 $ - Section IV, Page 2 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: N/A Program: Fleet and Heavy Equipment #811 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Parks and Recreation - Parks and Grounds: 66499 Other Machinery and Equipment 13,000 Gator- Replacement for Club Car #289 13,000 Police Dept - Patrol: Chevrolet Tahoes (3), Replacement 66501 Automobiles and Light Duty Trucks 114,000 for Units #329, #331 and #332 114,000 Public Works - Road /Bridge: 66502 Heavy Trucks and Moving Equipment 124,608 Loader 124,608 66000 Total Capital Outlay $ 251,608 Fleet and Heavy Equipment Going to Auction in 2013: #318, 319, and 320 Chevrolet Tahoes #289 Club Car Section IV, Page 3 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: NIA Program: Recreation Equipment #812 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Recreation Center Aquatics: Pool Deck Repair 10,000 Maintenance: 2 Circulation Pumps 10,000 66202 Building improvements 27,600 4 Pool Automation Control Boards 7,600 Fitness: AMT 8,000 Jacobs Ladder 3,830 Bicep Curl 3,257 Tricep Extension 3,257 Cabin: 66407 Athletic and Recreational Equipment 18,344 — Paddlebsats (2) 66000 Total Capital Outlay 45,944 Section IV, Page 4 TOWN OF AVON DETAILED BUDGET REQUESTS Amendment No. 1 Department: N/A Program: Computers and Office Equipment #813 Account 2013 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Computers and Office Equipment Information Systems: Switch Rec Center 4,975 Switch Police 4,975 Switch Public Works 4,975 Police- Patrol: 66402 Computers and Peripherals 39,415 5 MDT replacements 24,490 66000 Total Capital Outlay 39,415 Section IV, Page 5