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TC Res. No. 2008-29 Amend the 2008 TOA budgetTOWN OF AVON, COLORADO RESOLUTION NO. 08-29 SERIES OF 2008 A RESOLUTION TO AMEND THE 2008. TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES! BY FUND -AND AMENDING THE 2008 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2008, AND ENDING ON THE LAST DAY OF DECEMBER, 2008. WHEREAS, the Town Council of the Town of Avon has adopted the 2008 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2008; and WHEREAS, the Town Council finds it necessary to amend the 2008 budget to more accurately reflect the revenues and expenditures for 2008; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW; THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. - That estimated revenues and expenditures for the following funds are amended as follows for 2008: Original or Previously Amended 2008. Budget General Fund Beginning Fund Balance $ 6,623,278 Revenues and Other Sources 15,276,433 Expenditures and Other Uses 15,295,206 Ending Fund Balance 6.604.505 Current Proposed Amended 2008 Budget $ 7,295,426 14,665,171 15,317,199 6.643.398 Transit Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Original or Previously Amended 2008 Budget $ 204,335 2,572,516 2,572,408 $ 204,443 Current Proposed Amended ' . 2008 Budget $ 393,681 2,731,916 2,731,620 $ 393.977. Section 2. That the budget; as submitted, amended, and hereinabove summariied by fund, hereby is approved and adopted as the budget of the Town of Avon for'the.year stated above. Section I That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 22nd day of July, 2008. pF AVpN ATTEST: 0 COLO? P gut. ~ ~C atty Mc enny, To erk TO OF AVON, COLORADO . C 6 Lat-ek o%;nald C. Wolfe, Mayor 2 General Fund #10 Amendment No. 1 Fund Summa REVENUES Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Revenue Total Operating Revenues Other Sources Sales of Fixed Assets Transfer-In From Community Enhancement Fund Transfer-In From Capital Projects Fund Capital Lease Proceeds Total Other Sources TOTAL REVENUES EXPENDITURES General Government Community Development Public Safety .Public Works Recreation and Culture Total Operating Expenditures Contingency Other Uses Transfers-Out to Mall Maintenance Transfers-Out to Avon Urban Renewal Authority Transfers-Out to Faciilities Reserve Fund Transfers-Out to Debt Service Transfers-Out to Transit Transfers-Out to Fleet Maintenance Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Original Actual Budget 2007 2008 Proposed Revised Difference Budget Increase 2008 (Decrease) $ 8,710,829 $ 9,574,072 $ 9,797,208 $ 223,136 419,292 823,600 295,600 (528,000) 929,153 1,001,454 1,038,454 37,000 2,351,475 2,772,596 2,303,398 (469,198) 84,290 104,150 133,150 29,000 827,234 500,000 500,000 - 266,842 249,500 284,500 35,000 13,589,115 15,025,372 14,352,310 (673,062) 1,500 1,500 - - - 61,800 61,800 200,000 249,561 249,561 - 170,156 - - - 370,156 251,061 312,861 61,800 $ 13,959,271 $ 15,276,433 $ 14,665,171 $ (611,262) $ 2,563,047 $ 2,560,712 $ 2,520,551 $ (40,161) 902,634 1,051,677 886,155 (165,522) 2,203,803 2,671,210 2,661,464 (9,746) 3,263,935 3,791,945 3,813,777 21,832 2,483,910 2,772,757 2,749,347 (23,410) 11,417,329 12,848,301 12,631,294 (217,007) 20,000 20,000 - 15,000 15,000 15,000 - - 50,000 50,000 - 72,917 72,917 72,917 - 591,552 587,988 587,988 - 1,315,000 1,541,000 1,784,000 239,000 160,000 160,000 160,000 - 2,154,469 2,426,905 2,665,905 239,000 13,571,798 15,295,206 15,317,199 21,993 387,473 (18,773) (652,028) (633,255) 6,907,953 6,623,278 7,295,426 672,148 $ 7,295,426 $ 6,604,505 $ 6,643,398 $ 38,893 Page 1 General Fund. #10. Amendment-No. 1 • ....__t. ~:a , even U6 etas Proposed Original Revised Difference Account Actual Budget Budget Increase Number Description 2007 2008 2008 (Decrease) Charges for Services: General Government: 54101 Sales of Map and Publications $ 55 250 250 - 54102 Photocopying Charges 1,526 3,000 3,000 - 54103 License Hearing Fees 100 25 25 - 54104 Other Fees and Charges 3,028 2,250 2,250 - 54201 Plan Check Fees 231,438 475,000 130,000- (345,000) 54202 Subdivision Review Fees 48,347. 35;000 35,000 - 54203 . Design Review Fees 40,401 35;000 35,000 - 54204 Animal Control Fees 2,485 2,000 2,000 - 54,205 Abatement Services - 100 100 - 54301 Police Reports 1,097 2,000 2,000 - 54302 Police Contract Services 11,881 10,000 10,000 - 54303 Fingerprinting Fees 3,814 3,500 3,500 - 54304 VIN Inspection Fees 11,322 20,000 20,000 - 54305 False Alarm Fees/Misc Police Dept Fees 3,948. 3,300 3,300 - 54399 DUI'Reimbu"rsement 2,173 2,500 2,500 - 54453 Village at (Avon) Municipal Services 539,440 698,468 565,982 (132,486) Subtotal: General Govern. 901,055 1,292,393 814,907 (477,486) Recreation Facility: 54601 Admission. Fees 1,042,579 1,053,000 1,053,000 54602 Program Fees 36,150 42,500 45,000 2,500 54603 . Rentals 5,035 4,500 4,$00 - 54604 Merchandise Sales. 11,166 15,884 15,884 - - 54605 Childcare 9,589 14,000 14,000 - 54606 Rec Center Services 21,125. 22,900 22,900 - 54607 Fitness Program Revenues 25,880 23,200 25,060 1,800 54608 Locker Rental 300 300 300 - Other Recreation: 54651 Adult Program Revenues 18,058 17,512 16,500 (1,012) 54652 Cabin Equipment Rentals 30,986 37,307 37,307 - .54653 Athletic Field Rentals 3,051 4,000 4,000 - 54654 Cabin Concessions 4,840 5,600 5,600 - 54655. Youth. Program Revenues 133,547 130,000 145,000 15,000 54676 Sponsorships 97,375 100,000 90,000 (10,000) 54678 Event Fees 10,739 9,500 9,500 Subtotal: Recreation 1,450,420 1,480,203 1,488,491 8,288 54000 Total Charges for Services 2,351,475 2,772,596 2,303,398 (469,198) Page 3 General Fund #10 Amendment No. 1 i a artmeot::Ex enditure:Surrimaries Proposed,' Original Revised Difference Dept./Div. Actual Budget Budget Increase Number Description 2007 2008 2008 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 130,343 $ 258,025 $ 254,225 $ (3,800) 112 Boards and Commissions 12,718 15,806 15,806 - 113 Town Attorney 194,539 175,000 175,000 - 114 Public Relations 338,921. - - - 1.15 Town Clerk 99,012 97,610 99,985 2,375 Total Legislative 775,533 546;441 545,016 (1,425) Judicial: 121 Municipal Court 113,818 125,131 124,881 (250) Executive: 131 Town Manager 216,731 232,361 232,361 - 132 Human Resources 213,447 211,890 211,890 - 133 Community Relations 44,277 274,266 260,230 (14,036) Total Executive 474,455 718,517 704,481 (14,036) Finance Department: 141 Finance 580,471 592,476 592,476 - 142 Information Systems 239,025 279,699 271,699 (8,000) 149 Nondepartmental 379,745 298,448 281,998 (16,450). Total Financial Administration 1,199,241 1,170,623 1,146,173 (24,450)_ Total General Govemment 2,563,047 2,560,712 2,520,551 (40,161) Community Development: 211 Administration 174,323 181,660 192,021 10,361 212 Planning 393,818 352,828 353,828 1,000 213 Building Inspection 334,493 517,189 .340,306 (176,8-83) Total Community Development 902,634 1,051,677 886,155 (165,522) Police Department: 311 Administration 392,557 439,475 440,629 1,154 312 Patrol 1,687,867 2,113,194 2,102,294 (10,900) 313 Investigations 123,379 118,541 118,541 - Total Police 2,203,803 2,671,210 2,661,464 (9,746) Page 5 Transit Enterprise Fund #52 Amendment No. 2 Fund Summary Original or Proposed Prev. Amended Revised Difference Actual Budget Budget Increase 2007 2008 2008 (Decrease) REVENUES I ntergovem mental $ 684,349 $ 277,857 $ 304,074 $ 26,217 Charges for Services 1,095,078 615,603 579,981 (35,622) Other Revenues 61,551 28,056 59,000 30,944 Total Operating Revenues 1,840,978 921,516 943,055 21,539 Other Sources Sale of Fixed Assets - 6,000 8,861 2,861 Transfers In from General Fund - Operating 1,207,000 1,575,000 1,704,000 129,000 Transfers In from General Fund - Capital 108,000 70,000 76,000 6,000 Total Other Sources 1,315,000 1,651,000 1,788,861 137,861 TOTAL REVENUES 3,155,978 2,572,516 2,731,916 159,400 EXPENDITURES Transportation Administration 205,267 215,410 204,416 (10,994) Operations 2,837,307 2,331,496 2,506,733 175,237 Marketing 14,226 25,502 20,471 (5,031) TOTAL EXPENDITURES 3,056,800 2,572,408 2,731,620 159,212 NET SOURCE (USE) OF FUNDS 99,178 108 296 188 FUND BALANCES, Beginning of Year 294,503 204,335 393,681 189,346 FUND BALANCES, End of Year $ 393,681 $ 204,443 $ 393,977 $ 189,534 Page 1 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Administration #431 (Original or Proposed Prev. Amended Revised Difference Account Actual Budget Budget Increase Number Account Description 2007 2008 2008 (Decrease) Personnel: 61101 Regular Full-time Salaries 61121 PTS Wages 61151 Overtime Wages 61201 Automobile Allowance 61301 FT Pension 61302 PTS Pension 61303 Wellness 61304 Employee Assistance Program 61401 FICA/Medicare 61501 Group Health and Life insurance 61505 Long-term Disability Insurance 61506 Short-term Disability Insurance 61507 Dental Insurance 61509 Workers Compensation 61510 Unemployment Insurance 61000 Total Personnel $ 76,959 $ 82,500 $ 82,500 $ - 3,222 - - - 359 1,000 1,000 - 1,375 - 1,500 1,500 8,872 9,075 9,075 - 125 - - - 600 400 400 - 24 28 28 - 501 882 882 - 15,053 14,335 14,335 = 524 574 574 - 241 331 331 - 750 1,050 1,050 - 924 733 733 - .251 250 250 - 109,780 111,158 112,658 1,500 Commodities: 62899 Other Miscellaneous Operating Supplies 62901 Duplicating Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 62,000 , Total. Commodities Contract Services: 63101 Legal Services. 63199 Other Professional Services 63304 Computer Services and Support 63504 R&M - Office Equipment and Computers 63603 Rentals - Office Equipment 63999 Other Contract Services 92 400 400 - 367 500 500 - 424 5,000 5,000 - 226 500 500 - 658 1,000 1,000 - 1,767 7,400 7,400. - 7,270 - - - - 1,500 1,500 - 165 - - - 465 900 900 - 2,326 2;327 2,327 - 4,096 6,000 6,000 - 63000 Total Contract Services 14,322 10,727 10,727 Page 3 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 l . Program: Operations #432 Proposed Original Revised Difference Account Actual Budget Budget Increase Number Account Description 2007 2008 2008 (Decrease) 61101 61121 61122 61151 61202 61301 61302 61303 61304 61401 61501 61505 61506 61507 61509 61510 61000 62401 62402 62801 62802 62805 62809 62999 62000 Personnel: Regular Full-time Salaries PTS Wages PTS Bonuses Overtime Wages Ski Pass FT Pension PTS Pension Wellness Employee Assistance Program FICA/Medicare . Group Health and, Life Insurance Long-term Disability Insurance Short-term Disability Insurance " Dental Insurance Worker's Compensation Unemployment Insurance Total Personnel Commodities: Gasoline Diesel Gifts and Awards Food and Beverages. Clothing and Uniforms Medical Supplies and 1st Aid Office Supplies and Materials Total: Commodities $ 478,119 $ 432,429 $ 432,429 $ - 3M565 219,165 219,165 - 30,703 .14,875 14,875 - 83,495 40,731 61,132 20,401 . 4,974 10,500 10,500 - 52,003 47,567 47,567 - 14,154 10,304 10,304 - 3,919 4,550 4,550. - 274 240 240 - 13,350 10,548 10,548 - 123,863 121,752 121,752 - 4,669 4,367 4,367 - 1,738 1,736 1,736 - 8,385. 8,999 8,999 , - 41,774 28,412 - 28,412 - 2,669 2,153 2,153 - 1,172,654 958,328 978,729 20,401 92,953 57,000 17,000 (40,000) 215,537 210,600 402,000 191,400 1,459 1,500 1,500 - 2,161 1,800 1,800 - 6,376 5,600 5,600 - 638 1,000 1,000 - 78 500 500 - 319,202 278,000 429,400 151,400 Contract Services: 63301 Medical Services and Examinations 3,620 5,250 5,250 - 63303 Photographic Services - 200 200 - 63506 R&M - Radios and Communications Equipment 15,275 10,700 10,700 - 63601 Rentals-Building and Office Space 69,959 56,112. 56,112 63000 Total Contract Services 88,854 72,262 72,262 - Other Operating Costs: 64102 Dues, Licenses and Memberships 64203 Electric 64206 Cellular& Paging 64301 Postage and Delivery 64401 Fleet Maintenance Charges 64402 Equipment Replacement Charges 64403 Washbay Charges 64902 Financial Support, Donations, and Contributions 64906 Insurance Deductibles 2,797 2,000 2,000 - 315 - - - 613 800 800 - 32 50 50 - 251,422 258,951 258,951 - - 85,020 85,020 - 13,290 15,983 15,983 101,496 312,781 277,446 (35,335) 5,000 - 6,000 6,000 64000 Total Other Operating Costs 374,965 675,585 646,256, (29,335) Page 5 Town of Avon Line Item Detail Function: Transportation #430 Department/Division: Transportation #430 Program: Marketing #433 Proposed Original Revised Difference Account Actual Budget Budget Increase Number Account Description 2007 2008 2008 (Decrease) Personnel: .61101 Regular Full-time Salaries $ - $ . 6,299 $ 5,340 $ (959) 61151 Overtime - 1,000 170 (830) 61301 FT'Pension - 693 587 (106) 61304 Employee Assistance Program - 4 4 - 61.401 FICA/Medicare - 106 80 (26) 61501 Group Health and Life Insurance - 2,024 546 (1,478) 61505 Long-term Disability Insurance - 25 48 23 61506 Short-term Disability Insurance - 65 15 (50) 61507 Dental Insurance - 150 60 (90) 61509 Worker's Compensation - 14 10 (4) 61610 Unemployment Insurance - 22 11 (11) 61000 Total Personnel - 10,402 6,871, (3,531) Commodities: 62899 Other Miscellaneous Operating Supplies 62904 Software 62905 Books and Periodicals 62999 Office Supplies and Materials 62000 Total Commodities - 500 "500 - 2,736 500 500 - 300 300 - - 500 500 - 2,736 1,800 1,800 - Contract Services: 63203 Printing and Reproduction Services 63304 Computer Service and Support 63006 Total Contract Services Other. Operating Costs: 64201 Telephone 64206 Cellular & Paging 64301 Postage and Delivery Costs 64901 Advertising and Legal Notices 64000 Total Other Operating Costs 60000 Total Expenditures - 8,893 9,000 9,000 - 300 300 - 8,893 91300 9,300 - 378 600 600 - 200 200 - 19 200 200 - 2,200 3,000 1,500 (1,500) 2,597 4,600 2,500 (1,500) $ 14,226 $ 25,502 $ 20,471 $ (5,031) Page 7 • Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Scott Wright, Asst. Town Manager - Finance Date: July 17, 2008 Re: Resolution 08-29, Budget Amendment Summary: Resolution 08-29 proposes to amend the Town's General Fund and Transit Enterprise Fund 2008 budgets as detailed below. Discussion: • General Fund. This budget revision indicates a net reduction in estimated revenues of $611,262, as follows: • Building permit fees and plan check fees have been reduced by a net of $870,000 due to the slowdown in -construction activity and, specifically the delay in construction starts for Timeshare West and the Riverfront Lodge. • Village at Avon municipal services revenues have been reduced by $132,486 for asphalt overlay and street lighting expenditures previously allocated to the Village by lane miles. • Estimated tax revenues have been increased by $223,136 due to higher than expected sales, utility and franchise taxes through May and sales tax audit revenues of $100,000 not previously budgeted. • Increase in estimated court fines of $29,000, miscellaneous revenues of $35,000, and transfers in from the Community Enhancement Fund for previously expended items of $61,800. In light of the significant revenue changes for 2008 identified above, the Town Manager requested that department heads and staff begin the process of amending their 2008 budgets ahead of preparations for the 2009 budget. This budget amendment reflects a net reduction of • $217,007 in departmental budget revisions. The most significant changes are a reduction of $166,596 in plan check referral costs in the building inspection division of the Community Page 1 Development department, and an increase of $26,820 in fuel costs in the streets and roads division of the Public Works department. • Transit Enterprise Fund This budget revision reflects the final reconciliation with Beaver Creek including the ski school shuttle, an increase in federal grant monies to be recovered from the purchase of video equipment for buses, increases in fuel costs, and other miscellaneous changes. The net result of these revisions, combined with the budget earlier this year to reflect the termination of the Beaver Creek services, has resulted in a net increase of the General Fund's subsidy to Transit in the amount of $239,000 (see General Fund revision above). Recommendation: Staff recommends that Council adopt the resolution discussed above as presented. Town Manager Comments: A - Resolution 08-29 • B - General Fund, pages 1-6 B - Transit Fund, Pages 1-7 • 0 Page 2