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TC Res. No. 2006-32 AMEND THE 2006 TOWN OF AVON BUDGETTOWN OF AVON, COLORADO RESOLUTION NO. 06-32 SERIES OF 2006 A RESOLUTION TO AMEND THE 2006 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE, 2006 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2006, AND ENDING ON THE LAST DAY OF DECEMBER, 2006 WHEREAS, the Town Council of the Town of Avon has adopted the 2006 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2006; and WHEREAS, the Town Council finds it necessary to amend the 2006 budget to more accurately reflect the revenues and expenditures for 2006; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2006: Original or Previously Amended 2006 Budget General Fund Beginning Fund Balance $ 4,986,441 Revenues and Other Sources 11,669,902 Expenditures and Other Uses 11,571,348 Ending Fund Balance . $ 5,084,995 Current Proposed Amended 2006 Budget $ 5,773,617 12,697,388 11,879,548 $ 6591,457 Section 2. That the budget, as submitted, amended, andhereinabove summarized by, fund, hereby is approved and adopted as the budget of 'the Town of Avon for the year stated above. Section 3.' That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 11 th day of July, 2006. ATTEST: BF AI® ►a ~ i S IIJ 7p~~ ® 7tlt L~ iJ y. •f• CQCOR ADl~ , VON,COLORADO C. Wolfe, Mayor Resolution No. 06-32 Amend General Fund 2006 Page 2 of 2 General Fund-#10 Amendment #1 FInlr~d~Sur>arta s Original or Proposed Prev. Amended Revised Difference Actual Actual Budget Budget In 2004 2005 2006 2006 (Decrease) REVENUES Taxes $ 6,662,967 $ 7,575,986 $ 7,705,547 $ 7,705,547 $ - Licenses and Permits 236,867 249,032 226,100 830,504 604,404 Intergovernmental 682,103 748,223 804,193 804,193 - Charges for Services 1,931,290 2,074,070 2,275,498 2,698,580 423,082 Fines and Forfeitures 58,757 53,448 59,900 59,900 - Investment Earnings 127,046 320,995 175,000 175,000 - Other Revenue 208,743 421,858 242,164 242,164 - Total Operating Revenues 9,907,773 11,443,612 11,488,402 12,515,888 1,027,486 Other Sources Sales of Fixed Assets 1,410 1;001 1,500 1,500 - Transfer-In From Capital Projects Fund 50,000 50,000 50,000 50,000 - Capital Lease Proceeds 75,864 74,403 130,000 130,000 - Total Other Sources 127,274 125,404 181,500 181,500 - TOTAL REVENUES 10,035,047 $ 11,569,016 $ 11,669,902 $ 12,697,388 $ 1,027,486 EXPENDITURES General Government $ 1,576,203 $ 1,742,961 $ 2,054,624 $ 2,062,824 $ 8,200 Community Development 477,045 532,290 634,384 934,384 300,000 Public Safety 1,652,782 1,667,280 • 1,903,228 1,903,228 - Public Works 2,429,119 2,583,517 2,965,065 2,965,065 - Recreation and Culture 1,943,124 2,024,614 2,318,940 2,318,940 - Total Operating Expenditures 8,078,273 8,550,662 9,876,241 10,184,441 308,200 Contingency - - 5,000 5,000 - Other Uses Transfers-Out to Mall Maintenance - 15,000 15,000 15,000 - Transfers-Out to Debt Service 485,620 482,615 615,107 615,107 - Transfers-Out to Wildridge SID 2,500 3,307 - - - Transfers-Out to Finance Authority 137,999 132,687 - - - Transfers-Out to Transit 390,000 835,000 900,000 900,000 - Transfers-Out to Sherwood Meadows 127,095 - - - - Transfers-Out to Fleet Maintenance 190,000 160,000 160,000 160,000 - Total Other Uses 1,333,214,, 1,628,609 1,690,107 1,690,107 - TOTAL EXPENDITURES 9,411,487 10,179,271 11,571,348 11,879,548 308,200 NET SOURCE (USE) OF FUNDS, 623,560 1,389,745 98,554 817,840 719,286 FUND BALANCES, Beginning of Year 3,760,312 4,383,872 4,986,441 5,773,617 787,176 FUND BALANCES, End of Year $ 4,383,872 $ 5,773,617 $ 5,084,995 $ 6,591,457 $ 1,506,462 6 General Fund #10 Amendment #1 o RevettUe Dom' . , f . Original or Proposed Prev. Amended Revised Difference Account Actual Actual Budget Budget Increase Number Description 2004 2005 2006 2006 (Decrease) Taxes: 51101 General Property Tax $ 1,297,968 $ 1,368,386 $ 1,513,905 $ 1,513,905 $ 51102 General Property Tax - Delinquent Collections 195 288 300 300 51103 General Property Tax - Interest 1,914 2,077 300 300 51201 Specific Ownership Tax 158,257 165,810 160,000 160,000 51301 Sales Tax 4,155,951 4,683,354 4,689,487 4,689,487 51302 Utility Tax 117,711 124,945 120,000 120,000 51303 Accommodation Tax - 343,979 345,050 345,050 51304 Penalties and Interest 12,632 17,467 15,000 15,000 51305 Sales Tax Audit Assessments - 3,722 20,000 20,000 51306 Payments In-Lieu-Of Sales Tax 629,242 541,702 551,505 551,505 51402 Franchise Fees 289,097 324,256 290,000 290,000 51000 Total Taxes 6,662,967 7,575,986 7,705,547 7,705,547 Licenses and Permits: 52101 Liquor Licenses 52102 Business Licenses 52103 Contractor's Licenses 52201 Building Permits 52203 Plumbing Permits 52204 Mechanical Permits 52205 Road Cut Permits 52206 Other Licenses and Permits 52000 Total Licenses and Permits Intergovernmental: Federal Grants: 53199 Other Federal Grants State Grants 53299 Other Subtotal: Grants State/County Shared Revenue: 53301 Conservation Trust 53302 Motor Vehicle Registration 53303 Highway User's Tax 53304 Cigarette Tax 53305 County Sales Tax 53306 Road & Bridge Fund Subtotal: Shared Revenue 53000 Total Intergovernmental 4,427 4,960 4,000 4,000 - 19,728 19,808 20,000 20,000 14,000 15,355 13,500 13,500 154,426 153,583 147,500 612,426 464,926 19,916 18,837 18,000 87,739 69,739 19,920 19,239 18,000 87,739 69,739 4,450 17,250 5,000 5,000 - - - 100 100 - 236,867 249,032 226,100 830,504 604,404 8,640 9,283 45,340 45,340 - 10,618 1,000 - - - 19,258 10,283 45,340 45,340 - 53,701 59,047 58,640 58,640 - 21,862 22,798 22,335 22,335 - 142,234 144,196 157,667 157,667 - 41,744 44,564 33,123 33,123 - 281,652 339,874 360,088 360,088 - 121,652 127,461 127,000 127,000 - 662,845 737,940 758,853 758,853 - 682,103 748,223 804,193 804,193 - 2 General Fund #10 Amendment #1 Revenue Detail Account Actual Number Description 2004 Original or Proposed Prev. Amended Revised Difference Actual Budget Budget Increase 2005 2006 2006 (Decrease) Charges for Services: General Government: 54101 Sales of Map and Publications 162 75 250 250 - 54102 Photocopying Charges 2,091 2,033 1,500 1,500 - 54103 License Hearing Fees - - 100 100 - 54104 Other Fees and Charges 2,267 2,639 2,250 2,250 54201 Plan Check Fees 150,586 111,146 105,000 526,082 423,082 54202 Subdivision Review Fees 90,136 50,449 20,000 20,000 - 54203 Design Review Fees 30,292 37,152 30,000 30,000 - 54204 Animal Control Fees 180 1,120 500 500 - 54205 Abatement Services - - 100 100 - 54301 Police Reports 1,114 1,356 1,250 1,250 - 54302 Police Contract Services 3,212 1,692 6,750 6,750 - 54303 Fingerprinting Fees 2,742 3,808 2,500 2,500 54304 VIN Inspection Fees 18,084 17,074 17,750 17,750 - 54305 False Alarm Fees/Misc Police Dept Fees 5 1,415 150 150 - 54306 DUI Reimbursement - 1,358 - - - 54453 Village at (Avon) Municipal Services 335,632 599,650 573,574 573,574 - Subtotal: General Govern. 636,503 830,967 761,674 1,184,756 423,082 Recreation Facility: 54601 Admission Fees 996,386 931,237 1,105,463 1,105,463 - 54602 Program Fees 49,642 50,418 60,235 60,235 - 54603 Rentals 265 5,140 4,400 4,400 - 54604 Merchandise Sales 11,925 15,175 17,733 17,733 - 54605 Childcare 16,307 15,489 17,237 17,237 - 54606 Rec Center Services 18,052 18,620 22,486 22,486 - 54607 Fitness Program Revenues 12,739 20,963 29,856 29,856 - 54608 Locker Rental 450 200 330 330 - Other Recreation: 54651 Adult Program Revenues 13,220 14,625 15,281 15,281 - 54652 Cabin Equipment Rentals 31,589 37,159 46,046 46,046 - 54653 Athletic Field Rentals 3,273 3,004 3,311 3,311 - 54654 Cabin Concessions 3,141 3,966 4,687 4,687 - 54655 Youth Program Revenues 51,759 61,511 72,713 72,713 - 54676 Sponsorships 61,980 58,000 90,200 90,200 - 54677 Advertisements 1,985 1,500 6,600 6,600 - 54678 Event Fees 22,074 6,096 17,246 17,246 - Subtotal: Recreation 1,294,787 1,243,103 1,513,824 1,513,824 - 54000 Total Charges for Services 1,931,290 2,074,070 2,275,498 2,698,580 423,082 3 General Fund #10 Amendment #1 Reveritte DOW 77771 Original or Proposed Prev. Amended Revised Difference Account Actual Actual Budget Budget Increase Number Description 2004 2005 2006 2006 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic 14,749 18,075 15,000 15,000 55102 Court Fines - Criminal 35,009 24,940 30,000 30,000 55103 Court Fines - Parking 2,744 4,086 5,400 5,400 - 55104 Court Fines - General 1,115 45 2,500 2,500 - 55105 Court Costs 4,378 4,354 4,500 4,500 - 55106 Jury Fees - - 200 200 - 55107 Bond Forfeitures - - 900 900 - 55108 Miscellaneous Court Revenues 762 - 150 150 - 55109 Court Fines - Toy Fund for Christmas - 1,948 1,250 1,250 - 55000 Total Fines and Forfeitures 58,757 53,448 59,900 59,900 - Investment Earnings: 57101 Interest 127,046 320,995 175,000 175,000 - 57000 Total Investment Earnings 127,046 320,995 175,000 175,000 - Other Revenues: 58101 Recreational Amenity Fees 110,791 122,571 135,000 135,000 - 58106 Community Enhancement Fees 50,664 60,699 50,000 50,000 - 58109 Debt Issuance Fees 11,872 11,747 11,664 11,664 - 58201 Lease of Town-Owned Property 4,747 6,686 5,500 5,500 - 58999 Miscellaneous Nonclassified Revenues 30,669 220,155 40,000 40,000 58000 Total Other Revenues 208,743 421,858 242,164 242,164 50000 TOTAL REVENUES $ 9,907,773 $ 11,443,612 $ 11,488,402 $ 12,515,888 $ 1,027,486 4 General Fund #10 Amendment #1 Department Ex enditure Summaries Original or Proposed Prev. Amended Revised Difference Dept./Div. Actual Actual Budget Budget Increase Number Description 2004 2005 2006 2006 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 103,501 $ 117,403 $ 123,772 $ 123,772 $ - 112 Boards and Commissions 12,367 14,153 15,355 15,355 - 113 Town Attorney 107,337 147,585 97,000 97,000 - 114 Public Relations 70,454 119,785 266,853 275,053 8,200 115 Town Clerk 100,182 100,745 108,626 108,626 - Total Legislative 393,841 499,671 611,606 619,806 8,200 Judicial: 121 Municipal Court 78,703 86,107 85,498 85,498 - Executive: 131 Town Manager 245,793 248,333 262,542 262,542 - 132 Human Resources 110,790 110,522 123,297 123,297 - Total Executive 356,583 358,855 385,839 385,839 - Finance Department: 141 Finance 446,995 467,799 510,310 510,310 - 142 Information Systems 123,420 130,089 154,401 154,401 - 149 Nondepartmental 176,661 200,440 306,970 306,970 - Total Financial Administration 747,076 798,328 971,681 971,681 - Total General Government 1,576,203 1,742,961 2,054,624 2,062,824 8,200 Community Development: 211 Administration 115,415 141,067 142,393 142,393 - 212 Planning 150,480 201,344 232,951 232,951 - 213 Building Inspection .211,150 189,879 259,040 559,040 300,000 Total Community Development 477,045 532,290 634,384 934,384 300,000 Police Department: 311 Administration 278,489 293,554 304,791 304,791 - 312 Patrol 1,276,426 1,276,442 1,493,740 1,493,740 - 313 Investigations 97,867 97,284 104,697 104,697 - Total Police 1,652,782 1,667,280 1,903,228 1,903,228 - 5 General Fund #10 Amendment #1 fa - - --0---,fie rfinen end~tuie.5urxlmal +es ..t v, 77 Original or Proposed Prev. Amended Revised Difference Dept./Div. Actual Actual Budget Budget Increase Number Description 2004 2005 2006 2006 (Decrease) Public Works: 411 Administration 87,259 89,403 81,376 81,376 - 412 Engineering 283,059 227,822 274,021 274,021 - 413 Roads and Streets 1,027,452 1,178,324 1,271,906 1,271,906 - 414 Facilities Maintenance 320,181 355,932 469,082 469,082 - 415 Parks 711,168 732,036 868,680 868,680 - Total Public Works 2,429,119 2,583,517 2,965,065 2,965,065 - Recreation and Culture: 513 Special Events 224,400 210,284 247,367 247,367 - 514 Administration 315,076 296,835 316,889 316,889 - 515 Adult Programs 63,289 43,150 46,816 46,816 - 516 Aquatics 349,346 376,504 428,069 428,069 - 517 Childcare 57,493 32,974 36,054 36,054 - 518 Fitness 102,700 109,303 113,437 113,437 - 519 Front Desk 212,511 229,716 288,651 288,651 - 520 Maintenance 551,481 610,848 699,434 699,434 - 521 Youth Programs 66,828 72,923 87,828 87,828 - 522 Cabin - 42,077 54,395 54,395 - Total Recreation and Culture 1,943,124 2,024,614 2,318,940 2,318,940 - TOTAL OPERATING EXPENDITURES $ 8,078,273 $ 8,550,662 $ 9,876,241 $ 10,184,441 $ 308,200 6 Town of Avon Line Item Detail Function: General Government/Legislative #110 Department: NIA Program: Public Relations #114 Account Number ccount Description Actual 2004 Actual 2005 Original or Prev. Amended Budget 2006 Proposed Revised Budget 2006 Difference Increase (Decrease) Services: 63203 Printing and Reproduction Services $ - $ - $ 1,500 $ 1,500 $ - 63999 Other Purchased and Contracted Services 9,172 11,622 13,500 13,500 - 63000 Total Services 9,172 11,622 15,000 15,000 - Other Operating Costs: 64102 Dues, Licenses and Memberships - 1,950 825 825 - 64301 Postage and Delivery Costs - - 1,078 1,078 - 64902 Financial Support, Donations, and Contributions 36,850 80,382 113,950 122,150 8,200 64903 Economic Development - - 100,000 100,000 - 64904 Operating Fees, Assessments, and Charges 24,432 25,831 36,000 36,000 - 64000 Total Other Operating Costs 61,282 108,163 251,853 260,053 8,200 60000 Total Expenditures $ 70,454 $ 119,785 $ 266,853 $ 275,053 $ 8200 7 Town of Avon Line Item Detail Function: Community Development #200 Department: Community Development #210 Program: Building Inspection #213 Account Number ccount Description Actual 2004 Actual 2005 Original or Prev. Amended Budget 2006 Proposed Revised Budget 2006 Difference Increase (Decrease) Personnel: 61101 Regular Full-time Salaries $ 138,825 $ 126,104 $ 169,906 $ 169,906 $ - 61151 Overtime Wages 2,945 1,495 5,500 5,500 - 61301 FT Pension 15,271 13,950 18,690 18,690 - 61303 Wellness - - 1,950 1,950 - 61304 Employee Assistance Program 72 60 84 84 - 61401 FICA/Medicare 2,018 1,851 2,543 2,543 - 61501 Group Health and Life Insurance 28,425 25,042 33,553 33,553 - 61505 Long-term Disability Insurance 1,339 1,228 1,750 1,750 - 61507 Dental Insurance 1,818 1,440 2,310 2,310 - 61509 Worker's Compensation 1,433 1,594 1,841 1,841 - 61510 Unemployment Insurance 287 385 526 526 - 61000 Total Personnel 192,433 173,149 238,653 238,653 - Commodities: 62401 Gasoline 504 1,846 1,651 1,651 - 62805 Clothing and Uniforms - 345 750 750 - 62807 Consumable Tools/Small Equipment 142 31 300 300 - 62903 Data Processing Supplies - 126 500 500 - 62904 Software - - 500 500 - 62905 Books and Periodicals 15 608 500 500 - 62000 Total Commodities 661 2,956 4,201 4,201 - Services: - 63999 Other Purchased and Contracted Services 5,304 - - 300,000 300,000 63000 Total Services 5,304 - - 300,000 300,000 Other Operating Costs: 64101 Travel, Training and Conference - 1,173 1,500 1,500 - 64102 Dues, Licenses and Memberships 250 355 500 500 - 64103 Mileage Reimbursement - 39 200 200 - 64104 Meeting Expenses 241 204 500 500 - 64201 Telephone - - 200 200 - 64206 Cellular & Pagers 1,400 1,780 1,890 1,890 - 64401 Fleet Maintenance Charges 5,349 5,376 6,004 6,004 - 64402 Equipment Replacement Charges 2,400 2,400 2,400 2,400 - 64403 Washbay Charges 936 780 936 936 - 64901 Advertising and Legal Notices - 162 500 500 - 64000 Total Other Operating Costs 10,576 12,269 14,630 14,630 - Capital Outlay: 66402 Computers and Peripherals 2,176 1,505 1,556 1,556 - 66000 Total Capital Outlay 2,176 1,505 1,556 1,556 - 60000 Total Expenditures $ 211,150 $ 189,879 $ 259,040 $ 559,040 $ 300,000 8 ~41 Town of Avon Memo To: Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: Scott Wright, Finance Director Date: July 6, 2006 Re: Supplemental Budget Amendment No. 06-32 summary: An supplemental budget amendment to the General Fund is, necessaryto appropriate additional expenditures related to contributions and to community development contract services. Discussion: At the last Town Council meeting the Council approved a-request by Channel 5 for a $8,200 contribution. The additional appropriations for this request will be added to the Public Relations budget. In addition, 'an amendment to the building inspection budget is necessary to reflect the cost of plan check services contracted out for the Westin Riverfront Hotel & Spa These costs are estimated to be approximately 65% of the total plan check fees that the Town will receive. In 'addition, building permit, plumbing and mechanical fee revenues have been increased to reflect the total estimated building department revenues to be,received from the hotel. The total amount estimated to be received is, $1,027,086. Approximately 10% of this amount has already been'paid to the Town for the foundation portion of the building. Financial Implications: Total estimated revenues are being increased by $1,027,486. Appropriations are being increased by a total of $308,200. In addition, the beginning fund balance for 2006 is being increased by $787,176 based on the audited ending fund balance for 2005. The net impact of these changes is an increase of $1,506,462, which brings the estimated ending fund balance for 2006 to $6,591,457 from the previous estimate of $5,084,995. Town Manager Comments: Page 1 Attachments: Resolution No. 0&32 General Fund Amendment No. 1 • Page 2 " r