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TC Res. No. 2005-17 AMEND THE 2005 TOWN OF AVON BUDGETTOWN OF AVON, COLORADO RESOLUTION NO. 05-17 SERIES OF 2005 A RESOLUTION TO AMEND THE 2005 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2005 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2005, AND ENDING ON THE LAST DAY OF DECEMBER, 2005. WHEREAS, the Town Council of the Town of Avon has adopted the 2005 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2005; and WHEREAS, the Town Council fords it necessary to amend the 2005 budget to more accurately reflect the revenues and expenditures for 2005; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2005: Original or Previously Amended 2005 Budget General Fund Beginning Fund Balance $ 3,880,135 Revenues and Other Sources 10,420,818 Expenditures and Other Uses 10,330,347 Current Proposed Amended 2005 Budget $ 3,880,135 10,420,818 10,340,347 Ending Fund Balance 3,970,606 3,960,606 Original or Previously Amended 2005 Bum Equipment Replacement Fund Beginning Fund Balance $ 1,359,753 Revenues and Other Sources 406,204 Expenditures and Other Uses 450,405 Ending Fund Balance 1,315,552 Current Proposed Amended 2005 Budget $ 1,359,753 406,204 511,471 1,254,486 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 26th day of April 2005. TOWN OF AVON, CO RADO Ronald C. Wolfe, Mayor Resolution No. 05-17 05 Budget Amendment Page 2 of 2 ATTEST: General Fund #10 Amendment #5 Fund Summa,' - Final Original or Current Revised Prev. Amend. Proposed Difference Actual Budget, Budget Amendment Increase 2003 2004 2005 2005 (Decrease) REVENUES - Taxes $ 6,396,695 $ 6,530,377 $ 7,017,344 $ 7,017,344 $ - Licenses and Permits 186,948 213,600 136,600 136,600 - Intergovernmental 623,070 697,440 693,099 693,099 - Charges for Services 1,655,017 1,876,089 1,972,419 1,972,419 - Fines and Forfeitures 56,866 50,750 50,750 50,750 - Investment Earnings 102,573 125,000 150,000 150,000 - Other-Revenue 265,693 234,702 272,106 272,106 - Total Operating Revenues 9,286,862 9,727,958 10,292,318 10,292,318 - Other Sources Sales of Fixed Assets- 378 1,500 1,500 1,500, - Transfer-In From Capital Projects Fund 200,000 50,000 50,000 50,000 - Capital Lease Proceeds 339,000 75,800 77,000 77,000 Total Other Sources 539,378 127,300 128,500 128,500 - TOTAL REVENUES $ 9,826,240 $ 9,855,258 $ 10,420,818 $ 10,420,818 $ - EXPENDITURES General Government $ 1,432,538 $ 1,584,847 $ 1,673,519 $ 1,683,519 $ 10,000 Community Development 416,569 507,129 523,231 523,231 - Public Safety 1,557,109 1,648,650 -1,712,244 1,712,244 - Public Works 2,515,157 2,629,455 2,799,207 2,799,207 Recreation and Culture 1,939,224 2,040,771 2,123,844 2,123,844 - Total Operating Expenditures 7,860,597 8,410,852 8,832,045 8,842,045 10,000 Other Uses Transfers-Out to Mall Maintenance - - 15,000 15,000 - Transfers-Out to Debt Service 480,120 480,120 482,615 482,615 - Transfers-Out to'Wildridge SID - 2,500 8,000 8,000 - Transfers-Out to Finance Authority 140,059 137,999 132,687 132,687 - Transfers-Out to Transit 700,000 390,000 700,000 700,000 - Transfers-Out to Sherwood Meadows 150,000 123,964 - - - Transfers-Out to Fleet Maintenance 220,000 190,000, 160,000 i 160,000 - Total Other Uses 1,690,179 1,324,583 1,498,302 1,498,302 - TOTAL EXPENDITURES 9,550,776 9,735,435 10,330,347 10,340,347 10,000 NET SOURCE (USE) OF FUNDS 275,464 119,823 90,471 80,471 (10,000) FUND BALANCES, Beginning of Year 3,484,848 3,760,312 3,880,135 3,880,135 - FUND BALANCES, End of Year $ 3,760,312 $ 3,880,135 $ 3,970,606 $ 3,960,606 $ (10,000) Page 1 h J General Fund #10 Amendment #5 Revenue Detail Final Original or Current Revised Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description 2003 2004 2005 2005 (Decrease) Taxes: 51101 General Property Tax $ 1,290,623 $ 1,309,558 $ 1,370,489 $ 1,370,489 $ - 51102 General Property Tax - Delinquent Collections - 100 100 100 - 51103 General Property Tax - Interest 2,642 1,500 1,500 1,500 - 51201 Specific Ownership Tax 147,760 155,000 155,000 155,000 - 51301 Sales Tax 4,125,558 3,989,977 4,106,378 4,106,378 - 51302 Utility Tax 116,981 125,000 130,000 130,000 - 51303 Accommodation Tax - - 322,400 322,400 - 51304 Penalties and Interest 18,407 15,000 15,000 15,000 - 51305 Sales Tax Audit Assessments - - 20,000 20,000 - 51306 Payments In-Lieu-Of Sales Tax 449,231 629,242 576,477 576,477 - 51402 Franchise Fees 245,493 305,000 320,000 320,000 - 51000 Total Taxes 6,396,695 6,530,377 7,017,344 7,017,344 - Licenses and Permits: 52101 Liquor Licenses 5,736 3,500 3,500 3,500 - 52102 Business Licenses 20,415 20,000 20,000 20,000 - 52103 Contractor's Licenses 13,715 10,000 10,000 10,000 - 52201 Building Permits 111,951 150,000 82,000 82,000 - 52203 Plumbing Permits 12,990 12,000 7,500 7,500 - 52204 Mechanical Permits 14,992 12,000 7,500 7,500 - 52205 Road Cut Permits 7,149 6,000 6,000 6,000 - 52206 Other Licenses and Permits - 100 100 100 - 52000 Total Licenses and Permits 186,948 213,600 136,600 136,600 - Intergovernmental: Federal Grants: 53199 Other Federal Grants 15,151 8,640 - - - Subtotal: Federal Grants 15,151 8,640 - - _ State Grants 53299 Other 11,212 12,000 9,954 9,954 - Subtotal: State Grants 11,212 12,000 9,954 9,954 - State/County Shared Revenue: 53301 Conservation Trust 53,824 53,000 53,000 53,000 - 53302 Motor Vehicle Registration 20,261 20,000 20,000 20,000 - 53303 Highway User's Tax 141,582 141,759 147,645 147,645 - 53304 Cigarette Tax 35,255 35,000 35,000 35,000 - 53305 County Sales Tax 224,836 304,541 305,000 305,000 - 53306 Road & Bridge Fund 120,949 122,500 122,500 122,500 - Subtotal: Shared Revenue 596,707 676,800 683,145 683,145 - 53000 Total Intergovernmental 623,070 697,440 693,099 693,099 - Page 2 General Fund #10 Amendment #5 Re_ve-_nue efa~ Final Original or Current Revised Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number_ Description 2003 2004 2005 2005 (Decrease) Charges for Services: General Government: 54101 . Sale of Map and Publications 361 500 600 500 - 54102 Photocopying Charges 1,483 1,500 1,500 1,500 - 54103 License Hearing Fees 100 100 100 100 - 54104 Other Fees and Charges 1,844 1,500 1,500 1,500 - 54261 Plan Check Fees 98,549 85,000 59,800 59,800 - 54202 Subdivision Review Fees 218,058 94,000 15,000 15,000 - 54203 Design Review Fees 34,305 20,000 15,000 15,000 - 54204 Animal Control Fees 120 120 100 100 - 54205 Abatement Services 1,535 100 100 100 - 64301 PoliceReports 6,032 6,000 6,000 6,000 - 54302 Police Contract Services 4,713 6,750 6,750 6,750 - 54303 Fingerprinting Fees 1,872 2,506 2;500 2,500 - 54304 VIN Inspection Fees 11,718 17,750 17,750 17,750 54305 False Alarm Fees/Mist Police Dept Fees - - _ - _ 54452 Sherwood Meadows Maintenance Charges 1,531 - - - _ 54453 Village at (Avon) Municipal Services 143,310 396,005. 521,268- 521,268 - Subtotal: General Govern. 525,531 631,825 647,868 647,868 Recreation Facility: 54601, Admission Fees 836,190 .953,794 998,458 998,458 - 54602 Program Fees 39,148 40,546 47,386 47,386 - 54603 Rentals 3,192 500 4,000 4,000 - 54604 Merchandise Sales 8,111 10,400 10,400 10,400 - 54605 Childcare 12,711 17,000 17,000 17,000 - 54606 Rec Center Services 16,292 17,000 17,000 17,000 - 54607 Fitness Program Revenues 8,626 6,554 8,947 8,947 - 54608 Locker Rental 150 150 300 300 - Other Recreation: 54651 Adult Program Revenues ' 14,770 14,720 15,740 15,740 - 54652 Cabin Equipment Rentals 38,119 30,600 30,600 30,600 - 54653 Athletic Field Rentals 2,224 4,000 3,000 3,000 - 54654 Cabin Concessions 5,223 4,000 5,000 5,000 54655 Youth Program Revenues 71,344 50,000 61,720 61,720 - 54676 Sponsorships " 50,050 72,000 82,000 82,000 - 54677 Advertisements 3,750 5,000 5,000 5,000 - 54678 Event Fees , 19,586 18,000 18,000 18,000 - Subtotal: Recreation 1,129,486 1,244,264 1,324,551 1,324,551 - 54000 Total Charges for Services 1,655,017 1,876,089 1,972,419 1,972,419 - Page 3 A General Fund #10 Amendment #5 - Re~e~tueDetal~ - - _ Final Original or Current Revised Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number- Description 2003 2004 2005 _ 2005 (Decrease) Fines and"Forfeitures: 55101 • Court Fines - Traffic 55102 Court Fines - Criminal 55103 Court Fines - Parking 55104 Court Fines - General 55105 Court Costs 55106 Jury Fees 55107 Bond Forfeitures 55108 Miscellaneous Court Revenues 55000 Total Fines and Forfeitures Investment Earnings: 57101 Interest 57000 Total Investment Earnings Other Revenues: 58101 Recreational Amenity Fees 58103 Recreational Impact Fee 58106 Community Enhancement Fees 58109 Debt Issuance Fees 58201 Lease of Town-Owned Property 58999 Miscellaneous Nonclassified Revenues 58000 Total Other Revenues 50000 TOTAL REVENUES 19,767 15,000 15,000 15,000 - 26,661 25,000 25,000 25,060 - 3,357 5,000 5,000 5,000 - - 500 500 500 - 4,908 4,000 4,000 4,000 - 35 200 200 200 - 900 900 900 900 - 1,238 ' 150 150 150 - 56,866 50,750 50,750 50,750 - 102,573 125,000 150,000 150,000 102,573 125,000 150,000 150,000 89,612 135,978 171,206 171,206 - 70,224 - - - _ 44,767 42,824 45,000 45,000 - 20,997 11,900 11,900 11,900 - 1,000 4,000 4,000 4,000 - 39,093 40,000 40,000- 40,000' - 265,693 234,702 272,106' 272,106 - $ 9,286,862 _ $ 9,727,958 $ 10,292,318 $ 10,292,318 - Page 4 s General Fund #10 Amendment #5 Department Expen diture Summaries Final Original or Current Revised Prev. Amend. Proposed Difference Dept./Div. Actual Budget Budget Amendment Increase Number Description 2003 2004 2005 2005 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 92,299 $ 95,752 $ 103,392 $ 103,392 $ - 112 Boards and Commissions 11,591 15,342 15,602 15,602 - 113 Town Attorney 62,860 106,000 80,000 80,000 - 114 Public Relations 75,658 72,890 120,510 130,510 10,000 115 Town Clerk 77,842 100,889 91,718 91,718 - Total Legislative 320,250 390,873 411,222 421,222 10,000 Judicial: 121 Municipal Court 68,967 77,236 85,318 85,318 - Executive: 131 Town Manager 213,099 236,083 252,254 252,254 - 132 Human Resources 107,643 113,958 113,518 113,518 - Total Executive 320,742 350,041 365,772 365,772 - Finance Department: 141 Finance 416,985 451,766 479,409 479,409 - 142 Information Systems 114,710 128,761 131,588 131,588 - 149 Nondepartmental 190,884 186,170 200,210 200,210 - Total Financial Administration 722,579 766,697 811,207 811,207 - Total General Government 1,432,538 1,584,847 1,673,519 1,683,519 10,000 Community Development: 211 Administration 100,926 112,855 129,659 129,659 - 212 Planning 121,773 166,986 210,712 210,712 - 213 Building Inspection 193,870 227,288 182,860 182,860 - Total Community Development 416,569 507,129 523,231 523,231 - Police Department: 311 Administration 262,510 270,550 278,010 278,010 - 312 Patrol 1,131,195 1,286,772 1,336,510 1,336,510 - 313 Investigations 82,300 91,328 97,724 97,724 - 315 Neighborhood Services 81,104 - - _ _ Total Police 1,557,109 1,648,650 1,712,244 1,712,244 - Page 5 General Fund #10 Amendment #5 De ac~e~itFx etd`_~u__r ~Summaines Dept:/Div. Actual Number Description - - 2003 Public Works: Final Original or Current Revised Prev. Amend. Proposed Difference Budget Budget Amendment Increase 2004 2005 2005, (Decrease) 411 Administration 127,614 89,504 92,174 92,174 412 Engineering 336,581 278,031 273,012 273,012 - 413 Roads and Streets 1,057,039 1,127,727 1,204,025 1,204,625 - 414 Facilities Maintenance 289,914 334,542 385,388 385,388 - 415 Parks 704,009 799,651 844,608 84408 - Total Public Works 2,515,157 2,629,455 2,799,207 2,799,207 - Recreation and Culture: 513 Special Events 514 Administration 515 Adult Programs 516 Aquatics 517 Childcare 518 Fitness 519 Front Desk 520 Maintenance 521 Youth Programs 522 Cabin Total Recreation and Culture TOTAL OPERATING EXPENDITURES 183,969 237,333 238,260 238,260 - 333,844 309,840 294,144 294,144 - 83,476 87,242 _45,346 45,346 - 377,420 372,447 380,250 380,250 - 54,501 62,531 37,688 37,688. - 127,389 102,269 111,256 111,256 - 198,548 225,630 271,280 271,280 - 495,561 569,720 610,936 610,936 84,516 73,759 87,483 87,483 - - - 47,201 47;201 - 1,939,224 2,040,771 2,123,844 2,123,844 - $ 7,860,597 $ 8,410,852 $ 8,832,045 $ 8,842,045 $ 10,000 Page 6 \10 Equipment Replacement Internal Service Fund #63 Amendment #2 cin _ umrry - Final Original or Revised Prev. Amend. Proposed Difference Actual Budget Budget Budget Increase 2003 2004 2005 2005 (Decrease) REVENUES Charges for, Services $ 373,768 $ 394,379 $ 406;204 $ 406,204 $ - Other Revenue - 45,302 - - - Total Operating Revenues' 373,768 439,681 406,204 406,204 - Other Sources Capital Lease Proceeds 5,750 17,370 - - TOTAL REVENUES 379,518 457,051 406,204 406,204 - EXPENDITURES Capital Outlay: Fleet and Heavy Equipment - 206,552 247,410 247,410 - Recreation Center Equipment 2,460 50,535 157,231 218,297 61,066 Computer and Office Equipment 40,686 12,960 45,764 45,764 - TOTAL EXPENDITURES 43,146 270,047 450,405 511,471 61,066 NET SOURCE (USE) OF FUNDS 336,372 187,004 (44,201) (105,267) (61,066) FUND BALANCES, Beginning of Year 836,377 1,172,749 1,359,753 1,359,753 - FUND BALANCES, End of Year $ 1;172,749 $ 1,359,753 $ 1',315,552 $ 1,254,486 $ (61,066) Page 1 Town of Avon Memo To: . Honorable Mayor and Town Council Thru: Larry Brooks, Town Manager From: - Scott Wright, Finance Direct Date: April 21, 2005 Re: Budget Resolution No. 05-17 Summary: A budget amendment is proposed to the General Fund and to the Equipment Replacement Fund as discussed below. Background: . Equipment Replacement Fund. Earlier this month, the leisure pool boiler at the Recreation Center sustained extensive damage due to a leak' Upon further investigation, it appears that another boiler has similar signs of failure and/or need of repair. The Recreation Department is recommending that, due to the age of all the boilers and the fact that repairs and maintenance has increased significantly in recent years, all the boilers be replaced. The cost of this replacement is $48,861 and was not included in this year's original budget. .In addition to the above, the. Recreation Department is recommending an increase to the original amount budgeted for repair/replacement of all the soft water features in the aquatics area The original amount budgeted was $7,500, for repairs to the children's slide. However, because of the cost of travel and the requirement for specialized contractors, it is proposed that all the features be addressed in order to reduce the overall cost of these repairs. The increase proposed is $12,205. Funds have been reserved in the Equipment Replacement Fund for just such repair or replacement of mechanical and aquatics related equipment. Through 2005 the amount reserved for such items, is $233,734. Page 1 General Fund An amendment to General Fund appropriations in the amount of $10,000 for a contribution to the Gore Range Natural Science School is proposed. Town Manager Comments: OIV Attachments: A - Resolution No. 05-17 B - General Fund Amendment No. 5 C - Equipment Replacement Fund Amendment No. 2 D - Memorandums (2) from Mark Sifers to Meryl Jacobs • Page 2 Council Memo 2005-008.doc RESOLUTION NO. 05-17 SERIES OF 2005 A RESOLUTION TO AMEND THE 2005 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2005 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR_ THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2005, AND ENDING ON THE LAST DAY OF DECEMBER, 2005. WHEREAS, the Town Council of the Town of Avon has adopted the 2005 budget; and WHEREAS, -the Town Council reviewed the revised estimated revenues and expenditures for 2005; and WHEREAS, the Town Council finds it necessary to amend the 2005 budget to more accurately reflect the revenues and expenditures for 2005; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. . NOW, THEREFORE, BE IT RESOLVED BY THE'TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2005: General Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance 1 Original or Previously Amended 2005 Budget $ -3,880;135 10,420,818 10,330,347 3970.606 Current Proposed Amended 2005 Budget $ 3,880,135 10,420,818 10,340,347 3960.606 3 Original or Previously Amended 2005 Budget Equipment Replacement Fund Beginning Fund Balance $ 1,359,753 Revenues and Other Sources 406,204 Expenditures and Other Uses 450,405 Ending Fund Balance 1.315.552 Current Proposed Amended 2005 Budget $ 1,359,753 406,204 511,471 1.254.486 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 26th day of April, 2005. TOWN OF AVON, COLORADO Ronald C. Wolfe, Mayor ATTEST: Patty McKenny, Town Clerk Memorandum To: Meryl Jacobs CC: Scott Wright From: Mark Sifers; Maintenance Supervisor Date: 04/21/05 Re: Recommendation for Boiler Replacement I am recommending accelerated replacement of the complete boiler system for the Recreation Center. The system is composed of five boilers (1 Domestic Water Boiler and 4 Pool Boilers). The reasoning behind the acceleration is as follows: 1. The Leisure'Pool boiler sustained extensive damage, caused by new leak in the tube bundle; the repairs are costly. 2. The Slide Pool Boiler has signs of the same type;of failure starting to appear. 3. The repairs and upkeep of all boilers has increased significantly over the last few years, due to age. 4. We were projecting a replacement for next year; but with the extensive repair cost we are currently faced with, replacement would be prudent to do now. We have received quotes from multiple vendors for replacement and/or contract replacement of the boilers. I am recommending option #3 at a cost of $48,860.80 (including a 10% contingency), for these reasons: Several of the options did not have a feasible payback in relation to their replacement and technological advances; other options would put to much drain on staff labor resources. The funds set aside, are limited and were projected off of replacement not different systems. Thank y u Mark S' ers Town of Avon Recreation Center, Maintenance Supervisor y J w C N E CL .3 C7 w C W O C C N C a~ L m a E U U) c 0 n O C m U O CL I L 3 0 c;oig8 CL 0 r ~ll m m v !0 O H t Z aW C O w N m O c O U aO c O T+ V N D c W V c m d ~ Z r. ~ ~t 3 do a U Z W Q ~ ~ N x c5 a a 3 ~ `m'~ a m m m ~ m c g r m a o v c 9 9 c " c J.,= a c I Mm 2 E CL a~ p 7 • c c 8 a 0 ~ ~g_mmL 0 ~ ~ r ~ m m ~ ~ °1 C t0 m8EZZ2~ mE,s°=E c_ E E C m U o a § E~o .m g ~ g aS o n° a x ° m ~ N ~ fQ J m J m m a a F E m m r a m c m c m om Wa vmaCC ~t$ L pus 0 C C m m W 8 E c, m { 2 0p E m L C C ~Q y 0 IF _ E . o g e r= o E E E m a m s m t g nt " o E m m-~EE oE~8cv3gE~5 C 139 \n N J C E a Q W C W O C c W C N L a c O a O C CD E Na 4L 3 O H • c ti O tl W a- m o. ~ 01.11 O V c V ~ aW c O a L FA m D c O V O a` L V M m O C O E W Z%"o C m R ~ 7 0 Z y Cc w t a l l ~ Q v N 0 o co c~ U ~ 046 u 46 O U ° W Q N m m C _ CO v d N 2 me > U a a e R LLT ~ ~ O ~ ® m mm W C• F O C G N .rJ co O C g m m WE orn 2,e E $ m n$ m m go j y § MM A m m ° t c y a p rn c t m 's w m m m; ~ $ m m e' m W$ W S°.a ~U ` - o or 5 ~~E tSS ii 5 i ° 0 a m $ iap N QQ 8S 1A aS N o N co g t0 O a x s m m H H J W J E 0 W C a C V c A i Np O 9 Q m c ~ r Am V W V W IN ~o 69 °r °o ° o W3. LO LO Lo LO 0 ul) LO U) i. v ) La W 8 U W 69 69 69 69 69 O A O O O O N pO N .00 W r N A h N A O N A O }}0p m A .7 a _ m m m 0D V 5 a N N N W R W i ° 0 G W Q N m m c m 0. ( ~pp _ _ N a N a ~N a = C G U ~ a c Q c m m T C T ~ Q t O y O rJ m ~ ~ C m m 6 m C C 92210 u v 2 % m a 'm- m 1 ~ggj2bj.~-m`m c `m m a ~a e2e ~m ~t qq 8 P tqm m F L ~O ~~L W E J A T A _ . E a m C E o 9 m c m rn cmc o~E ~mumi; °-E Y o E E~ ~ m ~ $ - 03' L EEE EEm a crEB~v§Q Em 1-1 =a.~$ m ~ ~ m o,t wH ~ mm 0 0 O tyO N O m m to ~Ap W R a m m m ~ QE ii 0 t e m c m c R IA to r a O m J c R m W N tl0 O 7 J C N E a~ cr o w a 0 0 c r _O E U O C Q N m 3 L N CL E O U' is . 8~ N O 09 C N _ Q v ~ o 04 U N N ~ m O 1 c ~c N o ~ r a N m Lu Gx N W e ~ R~ O E m'_m C m H o _ N ~ OlC m C S ~ O C Q V V O ~ ~ pp O pp 1~ C O A N 7 N t0 t0 i 0 (D V C m , O m m W a C _ v a a mm e m E m ° m m c 0 O ~Og ~ p O L 6Q6 U N O O eh U~ CC b U 69 69 0 o ~ o ~ U N ~ C c N c C c O a= m b m 5 E _ c c $ 0 v C g ~ ~ ~ ~ O ! er ° C N to 1n ,fp N {{p O) L m ' O co m e O C m _ W o v S ~ t71 ~ ~ s C CD E m ° m m e 0 O Memorandum To: Meryl Jacobs ~C- CC: Scott Wright From: Mark Sifers, Maintenance Supervisor Date: 04/21/05 Re: Recommendation for increasing the budgeted amount for "Water Feature Refurbishment". I am recommending' increasing the budgeted amount for all of the soft water features for the Recreation Center from $7,500 to $19,705.00, which would include all of the features. The soft water features are composed of four water, animated creatures (seal, turtle, frog, and a whale); three net stanchions (log- look-a-like); and a double feature children's slide (Mushroom and stump with connecting bridge).The features are 10 years old. We have been able to repair and repaint them in-house and locally, but this year we are faced with damage to the children's slide, which we can not adequately, repair in a timely manner. The reasoning for the budget increase is as follows: 1. The repair of these features are specific and requires specialized contractors (Disney like), the travel for the contractors is costly but the more work . performed the cheaper the per hour cost is. 2. Refurbishment of all, features not just Children's Slide. 3. Monies have been set aside for this. We looked at three options: "Replacement", in excess $50,000.00 plus labor (for like kind); "Refurbishment", at a cost of $19,705.00; and "In=house Repair" which was riot feasible. I am recommending the 2nd option, at a cost of $19,705.00. Thank E yoll Mark Sifers Town of Avon Recreation Center, Maintenance Supervisor b4/ 14/ 110105 1910:10:1 8303721304 JIM STEPHENSON J& V -Products 123 Old Campbell Road Seguin, TX 78155 . - ($30) 401,-4797 (830) 3721304, fag PAGE 01 To: Mark Sifers Fags 970-949-0160 From: Stepheny Kelso Hate: April. -14, 2005 pages: 2,-including this cover Mark, Here is the Bales proposal for the refurbish of your elements - please look this over,-and then contact me to discuss' Sincerely, Stepheny Kelso Assistant to Jiro Stephenson a. V1i a+l cVVJ VV. UJ OJUJl Ga JUY J & V 'PRODUCTS JIM b 1 LM*-Nb11N PAGE 02 Proposal DATE April 14, 2005 123 Oki Campbell Road Quotatiion S Customer ID 100041405 Seguin, Texas s 78155 Phone_ 830401-1797 Fox 830-372-1304 Proposal to: Quotation va8d ant#. May 14,2D05 Town of Avon, CO Prepared by. sk . P.O. Box 978 Avon, CO 81620 Mark Sftfs 970-7484058 970.949-0160 fax Comamente or special instrucWns: Tenors: 6096 Deposit Balance Due Upon Completion City Dewdpdon unit AMOUNT Repair and Refurbish of Muslifoorn Stump'Slide and $ Ul Squirts $ - 10 Labor and Labor Expenses, per day $ 1,160.00 $ 11,600.00 1 Travel and Travel Fatpenses $ 4,300.00 $ 4,300.00 1 Materials. Estimated at $ 2,680.00 $ 2,680.00 1 Disposables, Estimated at $ 1,125.00 $ 1,125.00 Based on 10 Working Days, +l- days vain change the $ - contract by $1,160.00 per day $ - SUBTOTAL IS -19,705.00 TOTALL Acceptance of this proposal by you wlp consotuf+e a binding can&aet The above proposal accepted: Signature 19,705.00 Name Dais Title We appreciate your business. ~D