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TC Res. No. 2004-26 AMEND THE 2004 TOWN OF AVON BUDGETTOWN OF AVON, COLORADO RESOLUTION NO. 04-26 SERIES OF 2004 A RESOLUTION TO AMEND THE 2004 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2004 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2004, AND ENDING ON THE LAST DAY OF DECEMBER, 2004. WHEREAS, the Town Council of the Town of Avon has adopted the 2004 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2004; and WHEREAS, the Town Council finds it necessary to amend the 2004 budget to more accurately reflect the revenues and expenditures for 2004; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2004: Original or Previously Amended 2004 t Budge General Fund Beginning Fund Balance $ 3,760,312 Revenues and Other Sources 9,554,250 Expenditures and Other Uses 9,624,900 Ending Fund Balance 3.689.662 Current Proposed Amended 2004 Buffet $ 3,760,312 9,566,250 9,649,537 3.677.025 Resolution No. 04-26 Amended 04 Budget Page 1 of 2 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED 3t' day of July 2004. TOWN OF AVON, COLORADO i SEjAL Albert D. (Buz) Reynolds ayor ~®1QR ATTEST: Patty "M Ke y, T lerk Resolution No. 04-26 Amended 04 Budget Page 2 of 2 General Fund #10 Amendment No. 3 FtrM}Stunma " Original or Curren Prev. Amend. Proposed Difference Actual Actual Budget Amendment increase 2002 2003 2004 2004 (Decrease)-_ REVENUES - Taxes $ 6,437,045 $ 6,396,695 $ 6,295,186 $ 6,295,186 $ - Licenses and Permits 571,557 186,948 132,050 132,050 - Intergovernmental 603,235 623,070 703,621 703,621 - Charges for Services 1,470,174 1,655,017 1,832,782 1,844,782 12,000 Fines and Forfeitures 44,603 56,866 50,750 50,750 - Investment Earnings 103,463 102,573 140,000 140,000 - Other Revenue 238,873 265,693 269,061 269,061 - Total Operating Revenues 9,468,950 9,286,862 9,423,450 9,435,450 12,000. Other Sources Sales of Fixed Assets 2,362 378 5,000 5,000 Transfer-In From Capital Projects Fund - 200,000 '50,000 50,000 - Transfer-In From Employee Housing Fund 1,407 - _ _ _ Capital Lease Proceeds - 339,000 75,800 75,800 Total Other Sources 3,769 539,378 130,800 130,800 TOTAL REVENUES $ 9,472,719 $ 9,826,240 $ 9,554,250 $ 9,566,250 $ - 12,000 EXPENDITURES General Government $ 1,962,978 $ 1,652,538 $ 1,736,894- $ 1,736,894 $ - Community 'Development 480,411 416,569 502,610 502,610 - Public Safety 1,561,029 1,557,109 1,634,189 1,636,142 1,953 Public Works 2,381,528 2,515,157 2,610,031 2,610,031 - Recreation and Culture 1,931,794 1,939,224 2,020,557 2,043,241 22,684, Total Operating Expenditures 8,317,740 8,080,597 8,504,281 8,528,918. 24,637 Other Uses transfers-but to Mall Maintenance 25,000 - Transfers-Out to Debt Service 450,000 480,120 480,120 480,120 - Transfers-Out to Wildridge SID - - 2,500 2,500 - Transfer.-Out to Finance Authority 136,036 140,059 137,999 137,999 - Transfers-Out to Transit 600,000 700,000 370,000 370,000 - Transfers-Out to Sherwood Meadows 182,500 150,000 130,000 130,000 - Total Other Uses 1,393,536 1,470,179 11-120,619 1,120,619 - TOTAL EXPENDITURES 9,711,276 9,550,776 9,624,900 9,649,537 24,637 NET SOURCE (USE) OF FUNDS (238,557) 275,464 (70,650) (83,287) (12,637) FUND BALANCES, Beginning of Year 3,723,405 3,484,848 3,760,312 3,760,312 - FUND BALANCES, End of Year $ 3,484,848 $ 3,760,312 $ 3,689,662 $ 3,677,025 $ (12,637) Page 1 General Fund #10 Amendment No. 3 Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment Increase Number Description 2002 2003 2004 2004 (Decrease) Taxes: 51101 General Property Tax $ 1,239,112 $ 1,290,623 $ 1,309,558 $ 1,309,558 $ - 51102 General Property Tax - Delinquent Collections 28 - 250 250 - 51103 GeneralPropeityTax - Interest 2,293 2,642 1,500 1,500 - 51201 Specific Ownership Tax 162,683 147,760 149,256 149,256 - 51301 Sales Tax 4,684,094 4,125,558 3,383,890 3,383,890 - 51302 Utility Tax 107,129 116,981 120,000 120,000 - 51304 Penalties and Interest 15,841 18,407 15,000 15,000 - 51306 Payments in-Lieu-Of Sales Tax 449,231 1,090,732. 1,090,732' - 51402 Franchise Fees 225,865 245,493- 225,000 225,000 51000 Total Taxes 6,437,045, 096,695 6,295,186 6,295,186 - Licenses and Permits: 52101 Liquor Licenses 3,005 5,736 3,500 3,500 - 52102 Business Licenses 19,255 20,415 20,000 20,000 - •52103 Contractor's Licenses 10,210 13,715 10,000 10,000 - 52201 Building Permits 477,114 111,951 82,000 82,000 - 52203 Plumbing Permits 24,381 12,990 7,500 7,500 - 52204 Mechanical Permits 24,326 14,992 7,500 7;500 - 52205 Road Cut Permits 13,016 7,149 1,450 1,450 - 52206 Other Licenses and Permits 250 - -100 100 - 52000 Total Licenses and Permits 571,557 _186,948 132,050 132,050 - Intergovernmental: Federal Grants: 53189 Other Federal Grants 19,131 15,151 8,640 8,640 - Subtotal: Federal Grants 19,131 15,151 8,640 8,640 - State Grants 53299 Other 12,647 11,212 12,000 12,000 - Subtotal: State Grants 12,647 11,212 12,000 12,000 - State/County Shared Revenue: 53301 Conservation Trust 51,201 53,824 53,000 53,000 - 53302 Motor Vehicle Registration 20,143 20,261 20,000 20,000 - 53303 Highway User's Tax 161,410 141,582, 140,440 140,440 - 53304- Cigarette Tax 39,346 35,255 40,000 40,000 - 53305 County Sales Tax 177,793 224,836 304,541 304,541 - 53306 Road & Bridge Fund 121,564 120,949 125,000' 125,000 - Subtotal: Shared Revenue 571,457 596,707 682,981 682,981 - 53000 Total Intergovernmental 603,235 623,070 703,621 703,621 - Page 2 General Fund #10 Amendment No. 3 Revenge Detail Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment Increase Number Description 2002 2003 2004 2004 (Decrease) Charges for Services: General Government: 54101 Sale of Map and Publications 600 361 500 500 - 54102 Photocopying Charges 885 1,483 1,500 1,500 - 54103 License Hearing Fees - 100 100 100 - 54104 Other Fees and Charges 392 1,844 1,250 1,250 - 54201 Plan Check Fees 86,886 98,549 59,800 .59,800 - 54202 Subdivision Review Fees 177,530 218,058 83,400 83,400 - 54203 Design Review Fees 25,875 34,305 15,000 15,000 - 54204 Animal Control Fees 60 120 120 120 - 54205 Abatement Services - 1,536 100 100 - 54301 Police Reports 1,462 6,032 6,000 6,000 - 54302 Police Contract Services 4,055 4,713 6,750 6,750 - 54303 Fingerprinting Fees 1,667 1,872 2,500 2,500 - 64304 VIN Inspection Fees 13,259 11,718 11,000 11,000 - 54305 False Alarm Fees/Misc Police Dept Fees - - 400 400 - 54452 Sherwood Meadows Maintenance Charges 1,458 1,531 4,000 4,000 - 54453 Village at (Avon) Municipal Services 10,585 143,310 304,683 304,683 - Subtotal: General Govern. 324,714 525,532 497,103 497,103 - Recreation Facility: 54601 Admission Fees 861,709 836,190 990,000 990,000 - 54602 Program Fees 52,450 39,148 46,800 46,800 - 54603 Rentals 4,953 3,192 4,950 4,950 - 54604 Merchandise Sales 19,220 8,111 10,400 10,400 - 54605 Childcare 17,373 12,710 13,875 13,875 - 54606 Rec Center Services 10,460 16,292 17,000 17,000 - 54607 Fitness Program Revenues 8,559 8,626 6,554 6,554 - 54608 Locker Rental - 150 - - - Other Recreation: 54651 Adult Program Revenues 22,517 14,770 23,000 23,000 - 54652 Cabin Equipment Rentals 40,276 38,119 40,600 40,600 - 54653 Athletic Field Rentals 4,070 2,224 4,000 4,000 - W54 Cabin Concessions 6,774 5,223 8,000 8,000 - 54655 Youth Program Revenues 59,864 71,344 77,500 77,500 - 54676 Sponsorships 19,440 50,050 70,000 70,000 - 54677 Advertisements 2,470 3,750 5,000 17,000 12,000 54678 Event Fees 15,325 19,586 18,000 18,000 Subtotal: Recreation 1,145,460 1,129,485 1,335,679 1,347,679 12,000 54000 Total Charges for Services 1,470,174 1,655,017 1,832,782 1,844,782 12,000 Page 3 General Fund #10 Amendment No. 3 °Revenue Original or Current Prev. Amend. Proposed Difference Account Actual Actual Budget Amendment .Increase Number Description 2002 2003 2004 2004 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic 14,541 19,767 15,000 15,000 - 55102 Court Fines - Criminal 22,106 26,661 25,000 25,000 - 55103 Court Fines - Parking 3,526 3,357 5,600 5,000 - 55104 Court Fines - General 650 - 500 500 - 55105 Court Costs 3,103 4,908 4,000. 4,000 - 55106 Jury Fees 70 35 200 200 - 55107 Bond Forfeitures 532 900 900 900 - 55108 Miscellaneous Court Revenues 75 1,238 150 150 - 55000 Total Fines and Forfeitures 44,603 56,866 50,750 50,750 - - Investment Earnings: 57101 Interest 103,463 102,573 140,000 140,000 - 57000 Total Investment Earnings 103,463 102,573 140,000 140,000 - Other Revenues: 58101 Recreational Amenity Fees 70,901 89,612 160,337 160,337' - 58103 Recreational Impact Fee - 70,224 - - _ 58106 Community Enhancement Fees 42,824 44,767 42,824 42,824 - 58109 Debt Issuance Fees - 20,997 11,900 11,900 - 58201 Lease of Town-Owned Property _ - 1,006 4,000 4,000 - 58999 Miscellaneous Nonclassified Revenues 125,148 39,093 50,000 50,000 - 58000 Total Other Revenues 238,873 265,693 269,061 2#9,061 50000 TOTAL REVENUES $ 9,468,950 $ 9,286,862 $ 9,423,450 $ 9,435,450 $ 12,000 Page 4 General Fund #10 Amendment No. 3 De °artrnent Jaditurer~>i~imaHes" - Original or Current Prev. Amend. Proposed Difference Dept./Div. Actual Actual Budget Amendment Increase Number Description 2002 2003 2004 2004 (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 102,659 $ 92,299 $ 95,549 $ 95,549 $ - 112 Boards and Commissions 12,728 11,591 15,342 15,342 _ 113 Town Attorney 77,670 62,860 106,000 106,000 114 Public Relations 259,539 75,658 60,440 60,440 , - 115 Town Clerk 86,707 77,842 94,763 94,763 _ Total Legislative 539,303 320,250 372,094 372,094 Judicial: 121 Municipal Court 76,061 68,967 71,118 71,118 Executive: 131 Town Manager 313,188 213,099 233,083 233,083 - 132. Human Resources 137,725 107,643 113,958 113,958 _ Total Executive 450,913 320,742 347,041 347,041 _ Finance Department: 141 Finance 434,103 416,985 448,266 448,266 - 142 Information Systems 160,746 114,710 128,761' 128,761 _ 149 Nondepartmental 301,852 410,884 369,614 369,614 Total Financial Administration 896,701 942,579 946,641 946,641 Total General Government 1,962,978 1,652,538 1,736,894 1,736,894 _ Community Development: '211 Administration 132,324 100,926 103,668 103,668 - 212 Planning' 130,993 121,773 193,954 193,954 - 213 Building Inspection 217,094 193,876 204,988 _ 204,988 Total Community Development 480,411 416,569 - 502,610 502,610 Police Department: 311 Administration 345,503 262,510 268,154 270,107 1,953 312 Patrol 1,054,662 1,131,195 1,276,572 1,276,572 _ 313 Investigations 83,173 82,300 89,463 89,463 _ 315 Neighborhood Services 77,691 81,104 - - _ Total Police 1,561,029 1,557,109 1,634,189 1,636,142 1,953 Page 5 General Fund #10 Amendment No. 3 De , rtlnent Ex endlft re Surnmades Original or Current Dept./Div. Actual Actual Prev. Amend. Budget Proposed Amendment Difference Increase Number Description 2002 2003 2004 2004. (Decrease) Public Works: 411 Administration 157,671 127,614 89,504 89,504 - 412 Engineering 333,668 336,581 260,843 260,843 - 413 Roads and Streets 758,502 1,057,039 1,127,727 1,127,727 - 414 Facilities Maintenance 408,326 289,914 332,306 332,306 - 415 Parks 723,361 704,009 799,651 799,651 - Total Public Works 2,381,528 2,515,157 2,610,031 2,610,031 - Recreation and Culture: 513 Special Events 114,874 183,969 214,549 214,549 - 514 Administration 364,172 333,844 304,910 327,594 22,684 515 Adult Programs 113,781 83,476 87,242 87,242 - 516 Aquatics 364,660 377,420 372,447 372,447 - 517 Childcare 63,865 54,501 62,531 62,531 - 518 Fitness 140,636 127,389 103,419 103,419 - 519 Front Desk 223,420 198,548 225,630 225,630 - 520 Maintenance 468,897 495,561 561,070 561,070 - 521 Youth Programs 77,489 84,516 88,759 88,759 - Total Recreation and Culture 1,931,794 1,939,224 2,020,557 2,043,241 22,684 TOTAL OPERATING EXPENDITURES $ 8,317,740 $ 8,080,597 $ 8,504,281 $ 8,528,918 $ 24,637 Page 6 .-Memo To: Honorable Mayor & Town Council From: Meryl Jacobs/Fraidy Aber, Recreation Department Thru: Larry Brooks, Town Manager Date: June 30, 2004 Re: Budget Amendment for Lakeside Cinema Summary: 'The, Recreation Department has raised $12,000 to date for sponsorship of the Lakeside Cinema, to be held in Nottingham Park this summer.' fihe total cost of this event is $22,684. It will be necessary to amend the Departments 2004 budget as outlined below in order to operate the cinema. Financial Implications: Revise GL,revenue code 54677 up $12,000 Revise the following line items up by the dollar amount described. 61-57 .*2-66403 +11,459 Projector, screen, speakers, dvd player 513-62302 + 225 miscellaneous supplies 513-61121 +1,500 250x6 staff 513-62807 +27200 Scafolding & tools 513-63203 +4,000 Banners, posters 513-64901 +1,500 Promotion 513-63699 +1,800 Movie Rental 300x6 Town Manager Comments: G Mem0-- TO: Honorable Mayor and Town Council Thru: Lary Brooks, Town Manager Fromm' Scott Wright, Finance Director Date: July 6, 2004 Re: , Budget Amendment Resolution No. 0426 Summary: Town of Avon Attached is a budget amendment for the General Fund. This amendment increases expenditures by $24,637 and revenues by $12,000 for the following purposes: Lakeside Cinema - Increases expenditures by $22,684 for equipment, supplies and personnel. This increase is partially offset by advertising revenues 'in the amount of $12,000. Xerox copier lease for Police Department - Increases expenditures by $1,953 for 5 monthly lease payments for a new copier.' The existing lease terminates in July. Recommendation: Staff recommends that Council adopt the resolution discussed above as presented. Town Manager Comments: f Attachments: A - Resolution 0426 B - Summary of Proposed Amendments C - Memorandum from Meryl Jacobs Page 1