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TC Res. No. 2004-07 AMEND THE 2004 TOWN OF AVON BUDGETTOWN OF AVON, COLORADO RESOLUTION NO. 04-07 SERIES OF 2004 A RESOLUTION TO AMEND THE 2004 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2004 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2004, AND ENDING ON THE LAST DAY OF DECEMBER, 2004. WHEREAS, the Town Council of the Town of Avon has adopted the 2004 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2004; and WHEREAS, the Town Council finds it necessary to amend the 2004 budget to more accurately reflect the revenues and expenditures for 2004; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following funds are amended as follows for 2004: Original or Previously Amended 2004 Budget General Fund Beginning Fund Balance $ 3,373,340 Revenues and Other Sources 9,545,610 Expenditures and Other Uses 9,576,290 Ending Fund Balance 3,342,660 Current Proposed Amended 2004 Budaet $ 3,373,340 9,554,250 9,623,900 3,303,690 Resolution No. 04-07 2004 Budget Amendment Page 1 of 3 Original or Previously Amended 2004 Bum Transit Enterprise Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Fleet Maintenance Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance Equipment Replacement Fund Beginning Fund Balance Revenues and Other Sources Expenditures and Other Uses Ending Fund Balance $ 1,998 1,714,216 1,710,160 $ 6.054 Original or Previously Amended 2004 Budget $ 65,724 1,545,629 1,542,324 $ 69.029 Original or Previously Amended 2004 Budget $ 1,140,850 396,441 177,914 1.359.377 Current Proposed Amended 2004 Budget $ 1,998 1,689,216 1,685,160 $ 6.054 Current Proposed Amended 2004 Budget $ 65,724 1,609,154 1,605,434 $ 69,444 Current Proposed Amended 2004 Budget $ 1,140,850 444,681 270,047 1.315.484 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. Resolution No. 04-07 2004 Budget Amendment Page 2 of 3 ADOPTED this 24th day of February, 2004. TOWN OF AVON, COLORADO A, ? Albert D. Reynolds, yor ATTEST: Patty 1V(e ny, Town Resolution No. 04-07 2004 Budget Amendment Page 3 of 3 General Fund #10 Amendment No. 1 FundJ$umm REVENUES Taxes licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Revenue Original or Current Prev. Amend. Proposed Difference Actual Budget Budget Amendment Increase 2002 2003 2004 2004 (Decrease) - $ 6,437,045 $ 6,254,926 $ 571,557 200,251 603,235 655,910 1,470,174 1,760,081 44,603 58,675 103,463 117,500 238,873 306,810 6,295,186 $ 6,295,186 $ 132,050 132,050 - 694,981 703,621 , 8,640 1,832,782 1,832,782 50,750 50,750 - 140,000 140,000 - 269,061 269,061 - Total Operating Revenues 9,468,950 9,354,153 9,414,810 9,423,450 8,640 Other Sources Sales of Fixed Assets 2,362 5,000 5,000 5,000 - Transfer-In From Capital Projects Fund - 200,000 50,000 50,000 - Transfer-In From Employee Housing Fund 1,407 - - - - Capital Lease Proceeds - 339,000 75,800 75,800 - Total Other Sources 0 TOTAL REVENUES EXPENDITURES General Government Community Development .Public Safety Public Works Recreation and Culture Total Operating Expenditures Other Uses Transfers-Out to Mail Maintenance Transfers-Out to Debt Service Transfers-Out to WiIdridge SID Transfers-Out to Finance Authority Transfers-Out to Transit Transfers-Out to Sherwood Meadows Total Other Uses TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year 3,769 544,000 130,800 130,800 $ 9,472,719 $ 9,898,153 $ 9,545,610 $ 9,554,250 $ 8,640 $ 1,962,978 $ 1,718,367 $ 1,664,452 $ 1,700,894 $ 36,442 480,411 427,423 437,410 502,610 65,200, 1,561,029 1,621,256 1,637,976 1,634,189 (3,787) 2,381,528 2,732,440 2,643,729 2,610,031 (33,698) 1,931,794 2,039,996 2,012,104 2,020,557 8,453 8,317,740 6,539,482 8,395,671 8,468,281 72,610 25,000 - - - - 450,000 480,120 480,120 480,120 - - - 2,500 2,500 - 136,036 140,059 137,999 137,999 - 600,000 700,000 395,000 370,000 (25,000) 182,500 150,000 165,000 165,000 - 1,393,536 1,470,179 1,180,619 -,1,155,619 (25,000) 9,711,276 10,009,661 9,576,290 9,623,900 47,610 (238,557) (111,508) (30,680) (69,650) (38,970) 3,723,405 3,484,848 -3,373,340 3,373,340 - $ 3,484,848 $ 3,373,340 $ 3,342,660 $ 3,303,690 $ (38,970) c-701 L Page 1 IRN0; Gj~-,f 9 General Fund #10 Amendment No. 1 - RevenuenDetail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description ~ 2002 2003 2004 2004 (Decrease) Taxes: 51101 General Property Tax $ 1,239,112 $ 1,295,978 $ 1,309,558 $ 1,309,558 $ - 51102 General Property Tax.- Delinquent Collections 28 ' 250 250 250 - 51103 General PropertyTax - Interest 2,293 1,500 1,500 1,500 - 51201 Specific Ownership Tax 162,683 150,481 149,256 149,256 - 51301 Sales Tax 4,684,094 4,003,011 3,383,890 3,383,890 - 51302 Utility Tax 107,129 116,000 120,000 120,000 - 51304 Penalties and Interest 15,841 15,000 15,000, - 15,000 51306 Payments In-Lieu-Of Sales Tax - 449,231 1,090,732 1,090,732 - 51402 Franchise Fees . 225,865 223,475 225,000 225,000 - 51000 Total Taxes 6,437,045 6,254,926 6,295,186 6,295,186 - Licenses and Permits: 52101 Liquor Licenses 3,005 4,500 3,500 3,500 - 52102 . ' Business Licenses 19,255 21,000 20,000 20,000 - 52103 Contractor's Licenses 10,210 17,500 10,000 10,000 - 52201 Building Permits 477,114 131,128 82,000 82,000 - 52203 Plumbing Permits 24,381 9,554 7,500 7,500 - 52204 Mechanical Permits 24,326. 11,219 7,500 7,500 52205 Road Cut Permits 13,016 5,250 1,450 1,450 52206 Other Licenses and Permits 250 100 100 100 - 52000 Total Licenses and Permits 571,557 200,251 132,050 132,050 - Intergovemmerital: Federal Grants: 53199 Other Federal Grants 19,131 24,660 - 8,640 8,640 Subtotal: Federal Grants 19,131 24,660, - 8,640 8,640 State Grants 53299 Other 12,647- 12,000 12,000 12,000 - Subtotal: State Grants 12,647 12,000 12,000 12,000 - State/County Shared Revenue: 53301 Conservation Trust 51,201 51,500 53,000 53,000 - 53302 Motor Vehicle. Registration 20,143 20,000 20,000 20,000 - 53303 Highway User's tax 161,410 142,209 140,440 140,440 - - 53304 ' Cigarette Tax • 39,346 40,000 40,000 40,000 - 53305 County Sales Tax 177,793 244,090 304,541 304,541 - 53306 Road & Bridge Fund 121,564 121,451 125,000 125,000 - - Subtotal: Shared Revenue 571,457 619,250 682,981 682,981 - 53000 Total lntergovemmental 603,235 655,910 694,981 703,621 8,640 F Page 2 \O General Fund #10 Amendment No. 1 Revenue Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description 2002 2003 2004 2004 (Decrease) Charges for Services: General Government: 54101 Sale of Map and Publications 600 500 500 500 - 54102 Photocopying Charges 885 1,500 1,500 1,500 - 54103 License Hearing Fees - 100 100 100 - 54104 Other Fees and Charges 392 1,250 1,250 1,250 - 54201 Plan Check Fees 86,886 61,625 59,800 59,800 - 54202 Subdivision Review Fees 177,530 230,000 83,400 83,400 - 54203 Design Review Fees 25,875 24,925 15,000 15,000 - 54204 Animal Control Fees 60 120 120 120 - 54205 Abatement Services - 100 100 100 - 54301 Police Reports 1,462 6,000 6,000 6,000 - 54302 Police Contract Services 4,055 6,750 6,750 6,750 - 54303 Fingerprinting Fees 1,667 2,500 2,500 2,500 - 54304 VIN Inspection Fees 13,259 16,000 11,000 11,000 - 54305 False Alarm Fees/Misc Police Dept Fees - - 400 400 - 54452 Sherwood Meadows Maintenance Charges 1,458 4,000 4,000 4,000 - 54453 Village at (Avon) Municipal Services 10,585 145,540 304,683 304,683 - Subtotal: General Govern. 324,714 500,910 497,103 497,103 - Recreation Facility: 54601 Admission Fees 861,709 950,000 990,000 990,000 - 54602 Program Fees 52,450 45,163 46,800 46,800 - 54603 Rentals 4,953 4,950 4,950 4,950 - 54604 Merchandise Sales 19,220 10,500 10,400 10,400 - 54605 Childcare 17,373 13,875 13,875 13,875 - 54606 Rec Center Services 10,460 17,000 17,000 17,000 - 54607 Fitness Program Revenues 8,559 7,000 6,554 6,554 - Other Recreation: 54651 Adult Program Revenues 22,517 16,643 23,000 23,000 - 54652 Cabin Equipment Rentals 40,276 43,000 40,600 40,600 - 54653 Athletic Field Rentals 4,070 3,000 4,000 4,000 - 54654 Cabin Concessions 6,774 8,000 8,000 8,000 - 54655 Youth Program Revenues 59,864 72,000 77,500 77,500 - 54676 Sponsorships 19,440 50,300 70,000 70,000 - 54677 Advertisements 2,470 3,600 5,000 5,000 - 54678 Event Fees 15,325 14,140 18,000 18,000 - Subtotal: Recreation 1,145,460 1,259,171 1,335,679 1,335,679 - 54000 Total Charges for Services 1,470,174 1,760,081 1,832,782 1,832,782 - • Page 3 General Fund #10 Amendment No.1 Revenue Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description 2002 2003 2004 2004 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic 14,541 20,000 15,000 15,000 - 55102 Court Fines - Criminal 22,106 30,000 25,000 25,000 - 55103 Court Fines - Parking 3,526 5,000 5,000 5,000 - 55104 Court Fines - General 650 250 500 500 - 55105 Court Costs 3,103 3,000 4,000 4,000 - 55106 Jury Fees 70 200 200 200 - 55107 Bond Forfeitures 532 200 900 900 - 55108 Miscellaneous Court Revenues 75 25 150 150 - 55000 Total Fines and Forfeitures 44,603 58,675 50,750 50,750 - Investment Earnings: 57101 Interest 103,463 117,500 140,000 140,000 - 57000 Total Investment Earnings 103,463 117,500 140,000 140,000 - Other Revenues: 58101 Recreational Amenity Fees 70,901 120,637 160,337 160,337 - 58103 Recreational Impact Fee - 70,224 - - 58106 Community Enhancement Fees 42,824 42,824 42,824 42,824 58109 Debt Issuance Fees - 21,125 11,900 11,900 - 58201 Lease of Town-Owned Property - 2,000 4,000 4,000 - 58999 Miscellaneous Nonclassified Revenues 125,148 50,000 50,000 50,000 - 58000 • Total Other Revenues 238,873 306,810 269,061 269,061 - 50000 TOTAL REVENUES $ 9,468,950 $ 9,354,153 $ 9,414,810 $ 9,423,450 $ 8,640 Page 4 \2 General Fund #10 Amendment 'No. 1 Department;9--W iliture SulmmWWs Dept./Div. Number escription Actual 2002 Budget 2003 Original or Prev. Amend. Budget 2004 Current Proposed Amendment 2004 Difference Increase (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 102,659 $ 92,939 $ 95,549 $ 95,549 $ - 112 Boards and Commissions 12,728 15,105 15,342 15,342 - 113 Town Attorney 77,670 60,000 60,000 70,000• 10,000 114 Public Relations 259,539 84,950 53,350 60,440 7,090 115 Town Clerk 86,707 77,723 89,963 94,763 4,800 Total Legislative- 539,303 330,717 314,204 336,094 21,890 Judicial: 121 Municipal Court 76,061 70,408 71,118 71,118 - Executive: 131 Town Manager 313,188 220,970 233,083 233,083 132 Human Resources 137,725 127,783 113,958 113,958 - Total Executive 450,913 348,753 347,041 -347,041 - Finance Department: 141 Finance 434,103 424,726 448,266 448,266 - 142 Information Systems 160,746 129,302 128,761 128,761 - 149 Nondepartmental 301,852 414,461 355,062 369,614 14,552 Total Financial Administration 896,701 968,489 932,089 946,641 14,552 Total General Government 1,962,978 1,718,367 1,664,452' 1,700,894 36,442 Community Development: 211 Administration 132,324 103,515 103,211 103,668 457 212 Planning 130,993 131,157 125,296 193,954 68,658 213 Building Inspection 217,094 192,751 208,903 204,988 (3,915) Total Community Development 480,411 - 427,423 437,410 502,610 65,200 Police Department: 311 Administration 345,503 264,315 265,145 268,154 3,009 312 Patrol 1,054,662 - 1,192,761 1,281,920 1,276,572 (5,348) 313 Investigations 83,173 87,619 90,911 89,463 (1,448) 315 Neighborhood Services 77,691 76,561 - - _ Total Police 1,561,029 1,621,256 1,637,976 1,634,189 (3,787) is Page 5 General Fund #10 Amendment-No. 1 Q760 aimentEX enditriieSuininaes Original or Current Prev. Amend. Proposed Difference Dept./Div. -Actual Budget Budget Amendment Increase Number Description 2002 2003 2004 _ 2004 (Decrease) Public Works: 411 Administration 157,671 140,429 89,504 89,504 - 412 Engineering 333,668 356,026 262,261 260,843 (1,418) 413 Roads and Streets 758,502 1,154,554 1,153,007 1,127,727 (25,280) 414 Facilities Maintenance 408,326 308,976 334,168 332,306 (1,862) 415 Parks 723,361 772,455 804,789 799,651 (5,138) Total Public Works 2,381,528 2,732,440 2,643,729 2,610,031 (33,698) Recreation and Culture: 513 Special Events 114,874 183,993 206,400 214,549 8,149 514 Administration 364,172 341,694 306,110 304,910 (1,200) 515 Adult Programs 113,781 98,499 87,242 87,242 - 516 Aquatics 364,660 370,155 372,447 372,447 - 517 Childcare 63,865 64,300 62,531 62,531 - 518 Fitness 140,636 134,972 103,419 103,419 - 519 Front Desk 223,420 221,361 225,630 225,630 - 520 Maintenance 468,897 535,248 559,566 561,070 i 521 Youth Programs 77,489 89,774 88,759 88,759 Total Recreation and Culture 1,931,794 2,039,996 2;012,104 2,020,557 8,453 TOTAL OPERATING EXPENDITURES $ 8,317,740 $ 8,539,482 $ 8,395,671 $ 8,468,281 $ 72,610 • Page 6 \A • • • Transit Enterprise Fund #52 Amendment No.1 Fund Summary I REVENUES Taxes Intergovernmental Charges. for Services Other Revenues Total Operating Revenues Other Sources Transfers-In from General Fund TOTAL REVENUES EXPENDITURES Transportation Total Operating Expenditures TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Original or Current Prev. Amend. Proposed Difference Actual Budget Budget Budget Increase 2002 2003 2004 2004 (Decrease) $ 270,131 $ 295,000 $ 310,000 $ 310,000 $ - - 195,995 128,000 128,000 - 795,768 732,669 872,216 872,216 - 3,021 9,000 9,000 9,000 - 1,068,920 1,232,664 1,319,216 1,319,216 600,000 700,000 395,000 370,000 (25,000) 1,668,920 1,932,664 1,714,216 1,689,216 (25,000) 1,699,077 1,883,068 1,710,160 1,685,160 (25,000) 1,699,077 1,883,068 1,710,160 1,685,160 (25,000) 1,699,077 1,883,068 1,710,160 1,685,160 (25,000) (30,157) 49,596 4,056 4,056 (17,441) (47,598) 1,998 1,998 $ (47,598) $ 1,998 $ 6,054 $ 6,054 $ - Page 1 6 Fleet Maintenance Internal Service Fund #61 Amendment No. 1 "Fund Summa Original or Current Prev. Amend. Proposed Difference Actual Budget Budget Budget Increase 2002 2003 2004 2004 (Decrease) REVENUES Charges for Services $1,299,455 $1,511,576 $1,545,629 $1,609,154 $ 63,525 Other Revenue 26,138 1,000 - - - Total Operating Revenues 1,325,593 1,512,576 1,545,629 1,609,154 63,525 Other Sources Capital Lease Proceeds TOTAL REVENUES EXPENDITURES Public Works: Fleet Maintenance Washbay TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS 1,325,593 1,512,576 1,545,629 1,609,154 63,525 1,295,941 1,390,736 1,479,160 1,542,270 117,060 121,112 63,164 63,164 1,413,001 1,511,848 1,542;324 1,605,434 (87,408) 728 3,305 3,720 63,110 E 63,110 • 415 FUND BALANCES, Beginning of Year 152,404 64,996 65,724 65,724 - FUND BALANCES, End of Year $ 64,996 $ 65,724 $ 69,029 $ 69,444 $ 415 • Page 1 l\v Fleet Maintenance Intetha-UService, Fund #61 Amendment No. 1 Revenue$umina~- Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Budget Increase Number - Description 2002 2003 2004 2004 (Decrease)- Charges for Services: 54806 3rd Party Fleet Maintenance Charges $ 538,344 $ 692,009 $ 748,073, $ 873,978 $ 125,905 . 54901 Departmental Fleet Maintenance Chrgs 567,821 486,220 528,796 451,416 (77,380) 54901 Nondepartmental (Subsidy) 97,803 220,000 175,000 190,000 15,000 54902 Wash Bay Charges, 75,793 75,118 53,760 53',760 = 54903 Sales of Fuel 19,694 38,229 40,000 40,000 - .54000 Total Charges for Services 1,299,455 1,511,576 1,545,629 1,609,154 63,525 Other Revenues: 58205 Insurance Reimbursements 58999 Miscellaneous Nonclassified Revenues 58000, Total Other Revenues Other Sources: 59303 Capital Lease Proceeds 59000 Total Other Sources 50000 TOTAL REVENUES is 24,967 - 1,171 1,000 - - - 26,138 1,000 - - - $1,325,593 $ 1,512,576 $1,545,629 $1,609,154_ 63,525 Page 2 1 Fleet Maintenance Internal Service Fund #61 Amendment No. 1 Reveiiiue,Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Budget Increase Number Description 2002 2003 2004 2004 (Decrease) Charges for Services: 3rd Party Fleet Maintenance Charges 54806 Beaver Creek Bus System -Bus $ 299,764 $ 296,678 $ .267;607 $ 274,294 $ 6,687 54806 Vail Resorts 185,537 244,730 245,548 234,407 (11,141) 54806 Beaver Creek Metro District - - - 123,660 123,660 54806 Smith Creek Metro District - - - 26,328 .26;328 54806 Eagle County Transit - - - 2,500 2,500 54806 Eagle River Fire, Protection District 34,304 59,796 67,614 _75,000 7,386 54806 Eagle County Ambulance District 18,739 21,285 18,744 19,160 - 416 54806 Eagle River Water & Sanitation District - 69,520 148,560, 118,629 , (29,931) 54806 Total 538,344 692,009 748,073 873,978 125,905 Departmental Fleet Maintenance Charges 54901 Nondepartmental - Motor Pool Car 2,994 1,341 1,431 983 (448) 54901 Information Systems 1,996 - - - - 54901 Comm Dev - Planning 2,994 1,222 1,304 3,042 1,73 54901 Comm Dev - Building Inspection 8,982 6,226 6,643 2,728 1 (3,91 54901 Police - Administration 2,994 3,678 3,924 6,933 3,009 54901' Police - Patrol _ 48,493 43,508 48,879 33,931 (14,948) 54901 Police - Investigations 3,417 3,305 3,526 2,078 (1,448) 54901 Police - Neighborhood Services 4,158 2;302 - - - 54901 Engineering 4,491 3,314 3,536 2,118 (1,418) 54901 Public Works - Roads and Streets 117,625 129,569 138,250 112,970 (25,280) 54901 Public Works - Facilities Maintenance, 7,889 6,625 7,069 5,207 (1,862) 54901 Public Works - Parks 82,320 70,861 75,609 69,001 (6,608) 54901 Recreation - Administration 13,981 4,179 4,459 3,259 (1,200) 54901 Transit - Administration 1,996 - - - - 54901 Transit - Operations 245,820 205,192 218,940 193,940 (25,000) 54901 Fleet Maintenance 17,671 4,898 5,226 5,226 - 54901 Equipment Replacement Fund - - 10,000 ; 10,000 - 54901 Total 567,821 486,220 528,796 , 451,416 (77,380) 0 Page 3 \00 • Fleet Maintenance Internal Service Fund #61 Amendment No. 1 Revenue Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Budget Increase Number Description 2002 2003 2004 2004 (Decrease) Charges for Services - Continued: Washbay Charges: 54902 Administration 390 390 468 468 - 54902 Information Systems 390 - - - - 54902 Comm Dev - Planning 390 390 468 468 - 54902 Comm Dev - Building Inspection 1,560 1,560 936 936 - 54902 Police - Administration 390 390 468 468 - 54902 Police - Patrol 4,290 3,900 3,744 3,744 - 54902 Police - Investigations 390 390 468 468 - 54902 Police - Neighborhood Services 390 390 - - - 54902 Public Works - Engineering 780 780 936 936 - 54902 Public Works - Roads and Streets 6,488 6,488 8,618 8,618 - 54902 Public Works - Facilities Maintenance 780 780 1,404 1,404 - 54902 Public Works - Parks 3,780 3,780 5,638 5,638 - 54902 Recreation -Administration 1,170 1,170 936 936 - 54902 Transit - Administration 390 - - - - 54902 Transit - Operations 20,790 20,540 13,290 13,290 • 54902 Fleet Maintenance - 1,170 936 936 - 54902 Beaver Creek Bus System 33,425 33,000 15,450 15,450 - 54902 Total 75,793 75,118 53,760 53,760 - • Page 4 Town of Avon Line Item Detail Function: Public Works Department: Transportation Program: Fleet Maintenance #,434 Account Number Account,Description ctual 2002 udget . 2003 riginal or Prev. Amend. Budget • 2004 urrent Proposed Amendment 2004 • ifference Increase (Decrease) Personnel: 61101 Regular Full-time Salaries $ 331,773 $ 343,218 $ 345,399 $ 378,375 $ 32,976 61151 Overtime Wages 2,947 7,879 7,879 7,879 • - 61301 FT Pension 36,462 37,754 37,994 41,621 3,627 61303 Wellness 3,180 - - - - 61304 Employee Assistance Program 207 216 216 240 24 61401 FICA/Medicare 4,886- 5,091 5,123" 5,601 478 61501 Group Health and Life Insurance 70,306 68,653. 75,465 83,831 8,366 61505 Long-term Disability Insurance 2,911 3,226 3,247 3,557 310 61507 Dental Insurance 6,330 4,860 5,184 5,760 576 61509 Worker's Compensation 12,935 16,025 10,753 11,879, 1,126 61510 Unemployment Insurance 1,006 1,030 707 -773 66 61000 Total Personnel 472,943 487,952 491,967 539,516 47,549 Commodities: 62401 Gasoline 1,808 2,500 2,500 2,500 - 62404 Stock Parts 255,641 283,813 319,217 334,778 15,561 62405 Nonstock Parts 6,847 13,788 62,370 62,370 - 62802 62805 Food and Beverages Clothing and Uniforms - - 315 500 315 500 315 = • 500 62807 Consumable Tools/Small Equipment 4,936 6,750 6,750 6,750 - 62809 Medical Supplies and 1 st Aid 587 730 730 730 - 62899 Other Miscellaneous Operating Supplies 19,977 20,969 34,314 34,314 - 62999 Office Supplies and Materials 526 500 500 500 - 62000 Total Commodities 290,322 329,865 427,196 442,757 15,561, Services: 63505 R&M - Vehicles 26,722 20,000 20,000 20,000 - 63506 R&M - Radios and Communications Equipment 722 2,250 2,250 2,250 - 63507 R&M - Machinery and Equipment 4,389 20,400 20,400 20,400 - 63549 R&M - Other Specialized Equipment 1,238 4,200 4,200 4,200 - 63551 Laundry and Cleaning Services 7,379 8,500 8,500' 8,500 - 63599 Other Maintenance Services 6,970 12,300 12,300 12,300 - 63999 Other Purchased and Contracted Services 5,486 9,500 9,500 '9,500 - 63000 Total Services 52,906 77,150 77,150 77,150 - • Page 5 2° Town of Avon Line Item Detail . Function: Public Works Department: Transportation Program: Fleet Maintenance #434 Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Account Description 2002 2003 2004 2004 (Decrease) Other Operating Costs: 64101 Travel, Training and Conference 100 - 500 500 - 64102 Dues, Licenses and Memberships 565 200 200 200 - 64201 Telephone 591 544 544 544 - 64202 Gas 12,988 17,000 17,000 17,000 - 64203 Electric 13,310 13,496 13,496 13,496 - 64204 Water & Sanitation 2,659 3,078 3,078 3,078 - 64205 Trash Collection & Recycling 4,016 5,750 5,750 5,750 - 64206 Cellular& Paging 521 1,000 1,000 1,000 - 64301 Postage and Delivery 207 500 500 500 - 64401 Fleet Maintenance Charges 17,671 16,477 8,649 8,649 - 64403 Washbay Charges 1,170 1,170 1,560 1,560 - 64905 Insurance Premiums 5,738 7,866 9,366 9,366 - 64000 Total Other Operating Costs 59,536 67,081 61,643 61,643 - Debt Service: 65201 Capital Lease Payments 415,317 427,388 421,204 421,204 - 65000 Total Debt Service 415,317 427,388 421,204 421,204 - Capital Outlay: 66401 Office Equipment 4,917 - - - - 66402 Computers and Peripherals - 1,300 - - - 66000 Total Capital Outlay 4,917 1,300 - - - 60000 Total Expenditures $ 1,295,941 $ 1,390,736 $ 1,479,160 $ 1,542,270 $ 63,110 Page 6 Z~ Equipment Replacement Internal Service Fund #63 Amendment No. 1 Fund~Bumma REVENUES Charges for Services Other Revenue Total Operating Revenues Other Sources Capital. Lease Proceeds TOTAL REVENUES EXPENDITURES Capital Outlay: Fleet and Heavy Equipment Recreation Center Equipment Computer and Office Equipment TOTAL EXPENDITURES NET SOURCE (USE) OF FUNDS FUND BALANCES, Beginning of Year FUND BALANCES, End of Year Original or Current Prev. Amend. ' Proposed Difference Actual Budget Budget Budget Increase 2002 2003 2004 2004 (Decrease) $ 137,226 $ 373,768 $ 396,441 $ 394,379 $ (2,062) 30,415 - - 50,302 50,302 167,641 373,768 396,441 444,681, 48,240 167,641 373,768 396,441 444,681 48,240 31,833 - 102,800 206,552 103,752 61,648 27,400 50,535 50,535 - 10,995 41,895 24,579 12,960 (11,619) • 104,476 69,295 177,914 270,047 92,133 63,165 304,473 218,527 174,634- (43,893) 773,212 836,377 1,140,850 1,140,850 - $ 836,377 $1,140,850 $1;359,377 $1,315,484 $ (43,893) Page 1 22 Equipment Replacement Internal Service f=und #63 Amendment No. 1 - - Revenue~Detail Original or Current Prev. Amend. . Proposed Difference Account Actual Budget Budget Budget Increase Number Description 2002 2003 2004 2004 (Decrease) Charges for Services:' Equipment Rental Charges 54904 Finance $ 5,860 $ 5,099 $ 5,099 $ 5,099 $ - 54904 Information Systems 13,397 14,530 16,284 16,284 - 54904 Nondepartmental. 7,659 8,500 10,630 10,630 - 54904 Comm Dev -Administration 3,641 3,879 3,879 1,817 (2,062) 54904 Comm Dev - Planning - 1,200-' 1,200 1,200 - 54904 Comm Dev - Building Inspection - 2,400 2,400 2,400 - 54904 Police - Administration 4,810 10,744 10,744 10,744 - 54904 Police - Patrol - 67,500 66,409 66,409 - 54904 Police - Investigations - 5,757 8,061 8,061 - 54904 Police - Neighborhood Services - 5,788 - - - 54904 Public Works - Administration - - - - - 54904 Public Works - Engineering 2,400 2,400 2,400 - 54904 Public Works - Roads and Streets 7,310 54,024 93,199 93,199 - 54904 . Public Works - Facilities Maintenance - 3,600, 3,600 3,600 - 54904 54904 0 Public Works - Parks Recreation - Administration - 3,183 66,991 8,489 68,924 8,489 68,924 8,489 - 54904 Recreation - Adult 8,619 8,749 - 8,226 8,226 - 54904 -Recreation - Aquatics 16,914 16,914 14,158 14,158 - 54904 Recreation - Fitness 52,308 60,154 51,753 51,753 - 54904 Recreation - Maintenance 13,525 27,050 20,986 20,986 - 54000- Total Charges for Services 137,226 373,768 396,441 394,379 (2,062) - Other Revenues: 58205 Insurance Claim Reimbursements 30,415 - - 50,302 50,302 58000 Total Other Revenues 30,415 - - 50,302 50,302 Other Sources: 59101 Sale of Fixed Assets - - - - - 59303 Capital Lease Proceeds - - - - 59000 Total Other Sources - - - - - 50000 TOTAL REVENUES 167,641 $ 373,768 $ 396,441 $ 444,681 $ 48,240 is Page 2 1?7 TOWN OF AVON DETAILED BUDGET REQUESTS 2004 • Amendment No. 1 Department: NIA Program: Fleet and Heavy Equipment #811 Account 2004 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Fleet and Heavy Equipment Public Works - Parks: Gator, Replacement for Unit #156 $ 7,000 Gator w/ Plow, Replmnt for Unit #157 13,500 Bobcat Toolcat (2) to Replace Holder 66499 Other Machinery and Equipment 103,752 Tractor Sunk In Lake 83,252 Police Dept - Patrol: Chevrolet Tahoes (2), Replacement for Units #5, 7, & 11 72,000 Public Works - Parks: 3/4 Ton 4x4 Pickup w/ Plow & Lift Gate 66501 Automobiles and Light Duty Trucks 102,800 Replacement for Unit #58 30,800 66000 Total Capital Outlay 206,552 Page 3 • 'Lk • 0 • TOWN OF AVON DETAILED BUDGET REQUESTS 2004 Amendment No. 1 Department: N/A Program: Computers and Office Equipment#813 Account 2004 Number Account Name Budget Justification EQUIPMENT REPLACEMENT: Computers and Office Equipment Replacement Copier for DC220 (Community Development). Workcentre M35 w/ 66401 Office Equipment Network Printing and Finishing Exchange Server Replacement - Includes 66402 Computers and Peripherals 12,960 deployment, licensing, 5yr warranty 12,960 66000 Total Capital Outlay 12,960 Page 4 2~l t • Memo TO: Honorable Mayor and Town Council Thra: Lary Brooks, Town Manager Front. Scott Wright, Finance Director Date: February 19, 2004 Re: Resolution 04-07, Budget Amendment Town of Avon Summary: A budget amendment,is proposed to the General Fund, Transit Enterprise Fund, Fleet Maintenance Fund, and Equipment Replacement Fund for various changes since the 2004 budget was adopted in November. These changes are summarized below by fund. General Fund There area number of changes to the General Fund that in total increase the 2004 estimated ending fund balance by-$37,950: • Reduction of fleet maintenance charges among- several departments 'based on actual 2003 charges - $37,380. Also a reduction in the transfer-out to the Transit Fund for the same reason - $25,000 (see Transit Fund below). - • Special events coordinator salary and benefits under-budgeted - $8,149. • Re-publishing of Town Municipal Code - $4,800. • Summer Fly Vail Program - $1,000. - ' • $10,000 for addition "legal fees for Malcolm Murray for legal work with Village issues. • Carryover of various un-fllled purchase orders from 2003 - $9,064. • Addition of new Planner I position in Community Development. Change in classification ,and pay range for current Planner II position to Senior Planner - $$66,920. • Replacement of copier for Community Development by capital lease - $2,519. The copier was , originally 'budgeted for replacement in the' Equipment is - Replacement Fund. After analyzing the costs for purchase vs. lease, it appears Page 1 that the lease will save approximately $1,954 in maintenance and supply costs over the term of the lease. • Reduction in equipment replacement charges to Community Development (see above) - $2,062. • Net match for Federal grant to Police Department from.U.S. Dept. of Justice for purchase of computers - $960. Total grant is $9,600. The Town is required to match 10% of the grant. Transit Fund • Reduction in fleet maintenance charges based upon 2003 actual charges - $25,000. This savings is offset by a reduction in'the transfer-in from the General Fund. No net impact to the 2004 ending fund balance. Fleet Maintenance Fund The net change to the Fleet Maintenance Fund is an increase of $4154o the estimated 2004 ending fund balance. This is misleading because the net increase in 30 party revenues is mainly offset by a reduction in the fleet maintenance charges to Town departments. This reduction is reflected in a $62,380 savings to the General Fund. 3'd party revenues increased by a total of $125,905 for the. addition of maintenance contracts with Beaver Creek Metro and Smith Creek Metro. Other 3'd party revenues were revised either up or down to reflect actual 2003 charges. Departmental fleet charges were reduced by $77,380 to reflect actual 2003 charges, as well. 0 • Salaries and benefits were increased by a, total of $47,549 to reflect the hiring of one additional mechanic to meet the additional work load demands. In addition, the line item for parts was increased by $15,561 to reflect the cost of additional parts for the new 3'd partiesA Equipment Reolacemenf Fund The net change to, the Equipment Replacement Fund is a decrease of $55,093 to the estimated 2004 ending fund balance as follows: • As noted above in the General Fund, a replacement copier for the Community Development Department was originally budgeted in the amount, of $11,619. This has been removed since the copier will be lease-purchased. In addition, rent charges of $2,062 have been removed from revenues. Purchase of 2 Bobcat Toolcats in the amount of $83,252. These will replace the holder tractor that was totaled due to falling through the ice at Nottingham Lake. The Town has received an insurance claim in the amount of $50,302 for the holder tractor. In addition, the Town had accumulated a total of $34,673 for replacement of the holder tractor. The total of the insurance proceeds and the accumulated rents are $1,723 more than the cost of the new Toolcats. • An error was made on the summary page in the amount of $20,500 for Fleet and Heavy Equipment. r The amount reported and adopted was $102,800. The detail justification sheet was $123,300. • • Page 2 'L Recommendation: Staff recommends that Council adopt the resolution discussed above as presented. Town Manager Comments: fi Attachments: A- Summary of.Proposed Amendments by Fund B- Resolution 0407 11 • Page 3 3 • C, • 4