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TC Res. No. 2003-14RESOLUTION NO. 03-14 SERIES OF 2003 A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON -THE FIRST DAY OF JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003. WHEREAS, the Town Council of the Town of Avon has adopted the 2003 budget; and WHEREAS; the Town Council reviewed the revised estimated revenues and expenditures for 2003; and WHEREAS, the Town Council finds it necessary to amend the 2003 budget to more accurately reflect the revenues and expenditures for 2003; and WHEREAS, whatever increases may have been'made iii the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW,, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following fund is as follows for 2003: Original or Current Previously Proposed Amended Amended 2003 2003 Buda et Budget General Fund Beginning Fund Balance $ 3,152,201 $ 3,152,201 Revenues and Other Sources 9,689,661 9,848,210 Expenditures'and Other Uses 9,689,661 9,666,845 Ending Fund Balance 3,152,201 $3,333.566 1 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget-of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and' adopted"shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 25th day of March 2003. TOWN OF AVON, COLORADO G Aff Buz Reynolds, May r ATTEST: arty Kenny; o Clerk 2 ;Towln of ,Avon To: Honorable Mayor and Town Council Thnc Lary Brooks, Town Manager Front Scott Wright, Finance Directo~"~ Date: March 21, 2003 Res Resolution 03-14, Budget Amendment Summary: A budget amendment is proposed to the General Fund for various items as identified below. • Additional fleet maintenance charges in the amount of $3,882 for new equipment purchased for operation at the Village. • Carryover of two 2002 purchase orders in the amount of $2,400 for the Finance Department for software and training that was not completed by December 31, 2002. • Overtime of $11,000 pursuant to Council's acceptance of the 2003 Police LEAF Grant. Revenues offset this cost. • Contribution of $10,000 to summer air service program, • Contribution of $20,000 to VVCTB. • Contribution of $5,000 to the Vail Valley Economic Council. • Identified salary savings in the amount of $131,298. • Council approved performance bonuses in the amount of $$72,000. The general fund amendment contains $55,200 of this amount The remainder of $16,800 will be allocated to transit, fleet maintenance and mall maintenance funds in later budget amendments. • Additional sales tax revenues in the amount of $56,000. • Additional zoning and design review fees in the amount of $10,000 due to a fee increase. • Debt issuance fees in the amount of $13,725 to be collected from the issuance of Industrial Development Refunding Bonds by the Kroger Co. • Community Enhancement Revenues.from the Town's franchise agreement with Holy Cross Electric in the amount of $42,824 not previously budgeted. Page 1 • Additional Conservation Trust Fund (Colorado Lottery) revenues in the amount of $24,000 due to the increase in population credited to the Town in the 2002 census. Recommendatiom Staff recommends that Council adopt the resolution discussed above as presented. Town Manaaer_Commenbu Attachments: A- Summary of Proposed Amendment & Resolution 03-14 0 Page 2 2003 Budget Amendment #1 General Fund Variance Favorable Summary of Proposed Amendment _ (Unfavorable) Expenditures: . - Additional Fleet Maintenance Charges on new equipment purchased for the Village (Snowplow, Street Sweeper) $ (3,882) - Carryover of 2002 Purchase Orders - Finance Dept. (2,400) - Police LEAF Grant (Overtime) (12,000) - Summer Air Service Contribution '(10,000) - Contribution to VVCTB (20,000) - Contribution to the Vail Valley Economic Council. (5,000) - Identified Salary Savings from Attrition and Turnover 131,298 - Pay for Performance Bonuses (General Fund Only) (55,200) Revenues: - Additional Sales Tax Revenues 56,000 Police LEAF Grant 12,000 - Zoning and Design Review Fee Increase 10,000 - Kroger Bond Issuance Fee 13,725 - Community Enhancement Revenues (Electric Franchise) 42,824 Additional Conservation Trust Revenues 24,000 Total Projected Surplus 181,365 RESOLUTION NO. 03-14 SERIES OF 2003 A RESOLUTION TO AMEND THE 2003 TOWN OF AVON BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY FUND AND AMENDING THE 2003 BUDGET FOR THE TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003. WHEREAS, the Town Council of the Town of Avon has adopted the 2003 budget; and WHEREAS, the Town Council reviewed the revised estimated revenues and expenditures for 2003; and WHEREAS, the Town Council finds it necessary to amend the 2003 budget to more accurately reflect the revenues and expenditures for 2003; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues so that the budget remains in balance as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO: Section 1. That estimated revenues and expenditures for the following fund is as follows for 2003: Original or Previously Amended 2003 Budget General Fund Beginning Fund Balance $ 3,152,201 Revenues and Other Sources 9,689,661 Expenditures and Other Uses 9,689,661 Current Proposed Amended 2003 Budget $ 3,152,201 9,848,210 9,666,845 Ending Fund Balance $ 3.152.201 3.333.566 Section 2. That the budget, as submitted, amended, and hereinabove summarized by fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated above. Section 3. That the budget hereby approved and adopted shall be signed by the Town Manager and made part of the public record of the Town. ADOPTED this 25 h day of March 2003. TOWN OF AVON, COLORADO Buz Reynolds, Mayor ATTEST: Patty McKenny, Town Clerk 2 General Fund #10 Amendment Budget #1 - - - Fund Summa E Original or Current Prev. Amend. Proposed Difference Actual Budget Budget Amendment Increase 2001 2002 2003 2003 (Decrease) REVENUES Taxes $ 6,524,156 $ 6,427,439 $ 6,270,870 $ 6,326,870 $ 56,000 Licenses and Permits 192,672 579,203 147,860 147,860 - Intergovernmental 582,992 633,280 637,117 673,117 36,000 Charges for Services 1,280,957 1,582,863 1,860,139 1,870,139 10,000 Fines and Forfeitures 60,486 58,675, - 58,675 58,675 - Investment Earnings 277,308 125,000 117,500 117,500 - Other Revenue 328,914 145,000 137,500 194,049 56,549 Total Operating Revenues 9,247,486 9,551,460 9,229,661 9,388,210 158,549 Other Sources Sales of Fixed Assets 1,840 15,000 5,000 5,000 - Transfer-In From Capital Projects Fund 100,000 - 150,000 150,000 - Transfer-In From Employee Housing Fund - 4,676 - - - Capital Lease Proceeds - - 305,000. 305,000- Total Other Sources 101,840 19,676 460,000 460,000 - TOTAL REVENUES $ 9,349,325 $ 9,571',136 $ 9,689,661 $ 9,848,210 $ 158,549 EXPENDITURES General Government $ 2,084,650 $ 2,017,052 $ 1,661,568 $ 1,575,670 $ (85,898) Community Development 605,560 495,156 446,094 450,894 4,800 Public Safety 1,662,108 1,557,949 1,565,499 1,591,099 25,600 Public Works 2,474,795 2,568,737 2,762,516 2,781,598- 19,082 Recreation and Culture 2,080,409 2,109,910 1,976,308 1,989,908 13,600 Total Operating Expenditures 8,907,522 8,748,804 8,411,985 8,389,169 (22,816) Other Uses Transfers-Out to Mall Maintenance 25,000 25,000 25,000 25,000 - Transfers-Out to Debt Service 450,000 450,000 480,120 480,120 - Transfers-Out to Finance Authority 135,015 136,036 137,556 137,556 - Transfers-Out to Transit 900,000 600,000 495,000 495,000 - Transfers-Out to Sherwood Meadows 160,000 182,500 140,000 140,000 Total Other Uses 1,670,015 1,393,536 1,277,676 1,277,676 - TOTAL EXPENDITURES 10,577,537 10,142,340 9,689,661 9,666,845 (22,816) NET SOURCE (USE) OF FUNDS (1,228,212) (571,204) - 181,365 181,365 FUND BALANCES, Beginning of Year 4,951,617 3,723,405 3,152,201 3,152,201 - FUND BALANCES, End of Year $ 3,723,405, $ 3,152,201 $ 3,152,201 $ - 3,333,566 $ 181,365 Page 1 General Fund #10 Amendment Budget #1 Revenue Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Taxes: 51101 General Property Tax $ 1,074,882 $ 1,252,547 $ 1,295,978 $ 1,295,978 $ - 51102 General Property Tax - Delinquent Collections 227 250 250 250 - 51103 General Property Tax - Interest 2,371 1,500 1,500 1,500 - 51201 Specific Ownership Tax 189,666 205,000 205,000 205,000 - 51301 Sales Tax 4,890,142 4,645,142 4,445,142 4,501,142 56,000 51302 Utility Tax 112,666 100,000 100,000 100,000 - 51304 Penalties and Interest 11,868 10,000 10,000 10,000 - 51402 Franchise Fees 242,334 213,000 213,000 213,000 - 51000 Total Taxes 6,524,156 6,427,439 6,270,870 6,326,870 56,000 Licenses and Permits: 52101 Liquor Licenses 5,488 4,500 4,500 4,500 - 52102 Business Licenses 20,650 21,000 21,000 21,000 - 52103 Contractor's Licenses 19,336 17,500 17,500 17,500 - 52201 Building Permits 96,601 450,000 75,000 75,000 - 52202 Electrical Permits 4,942 - - - - 52203 Plumbing Permits 14,928 37,035 9,100 9,100 - 52204 Mechanical Permits 22,375 40,668 9,100 9,100 - 52205 Road Cut Permits 2,220 3,500 6,660 6,660 - 52206 Other Licenses and Permits 6,132 5,000 5,000 5,000 - 52000 Total Licenses and Permits 192,672 579,203 147,860 147,860 - Intergovernmental: Federal Grants: 53101 COPS - - - - - 53103 Federal Drug Forfeiture Funds 1,408 - - - 53199 Other Federal Grants 850 24,660 24,660 24,660 - Subtotal: Federal Grants 2,258 24,660 24,660 24,660 - State Grants 53299 Other 8,332 15,900 - 12,000 12,000 Subtotal: State Grants 8,332 15,900 - 12,000 12,000 State/County Shared Revenue: 53301 Conservation Trust 32,538 27,193 27,500 51,500 24,000 53302 Motor Vehicle Registration 20,755 20,000 2,000 2,000 - 53303 Highway User's Tax 161,096 157,600 156,488 156,488 - 53304 Cigarette Tax 40,622 45,000 45,000 45,000 - 53305 County Sales Tax 206,143 226,469 266,469 266,469 - 53306 Road & Bridge Fund 111,248 116,458 115,000 115,000 - Subtotal: Shared Revenue 572,402 592,720 612,457 636,457 24,000 53000 Total Intergovernmental 582,992 633,280 637,117 673,117 36,000 Page 2 General Fund.#10 Amendment Budget #1 Original or Current Prev. Amend. Proposed Difference Aunt Actual Budget Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Charges for Services: General Government: 54101 Sale of Map and Publications 115 500 . 500 500 - 54102 Photocopying Charges 1,179 1,500 1,500 1,500 - 54103 'License Hearing Fees - 100 100 100 - 54104 Other Fees and Charges' 156 250 250 250 54201 Plan Check Fees 155,638 102,440 61,625 61,625 - 54202 Subdivision Review Fees 3,500 165,000 60,000 60,000 - 54203 Design Review Fees 23,607 21,182 10,000 20,000 10,000 54204 Animal Control Fees 1,080 1,200 1,200 1,200 - 54205 Abatement Services 1,720 1,200 1,200 1,200 - 54301 Police Reports 628 1,200 1,000 1,000 - 64302 Police Contract Services 7,372 6,750 6,750 6,750 - 54303 Fingerprinting Fees 1,775 1,250 2,500 2,500 - 54304 VIN Inspection Fees 13,619 14,600 16,000 16,000 - 54305 False Alarm Fees - - 2,000 2,000 - 54452 Sherwood Meadows Maintenance Charges 6,812 10,000 10,000 10,000 - 54453 Village at (Avon) Municipal Services 3,898 17,397- 291,370 291,370 - Subtotal: General Govem. 221,099 343,969 465,995 475,995 10,000 Recreation Facility: 54601 Admission Fees 781,962 950,000 11100,000 1,100,000 - 54602 Program Fees 39,980 45,163 45,163 45,163 - 54603 Rentals 4,780 5,001 5,001 5,001 - 54604 Merchandise Sales 24,918 17,730 17,730 17,730 - 54605 Childcare 12,264 13,875 13,875 13,875 - 54606 Rec Center Services 3,326 6,500 4,000 4,000 - 54607 Fitness Program Revenues 12,753 15,250 15,250 15,250 - Other Recreation: 54651 Adult Program Revenues 19,897 22,500 22,500 22,500 - 54652 - Cabin Equipment Rentals 43,843 43,000 43,000 43,000 - 54663 Athletic Field Rentals 3,161 4,100 4,000 4,000 - 54654 Cabin Concessions 7,755 8,000 8,000 8,000 - 54655 Youth Program Revenues. 59,176 77,500 77,500 77,500 - 54676 Sponsorships 23,735 15,000 20,750 20,750 54677 Advertisements 3,390 1,500 3,600 3,600 - 54678 Event Fees 18,918 13,775 13,775 13,775 - Subtotal: Recreation 1,059,858 1,238,894 1,394,144 1,394,144 54000 Total Charges for Services 1,280,957 1,582,863 1,860,139 1,870,139 '10,000 Page 3 General Fund #10 Amendment Budget #1 Revenue Detail Original or Current Prev. Amend. Proposed Difference Account Actual Budget Budget Amendment Increase Number Description 2001 2002 2003 2003 (Decrease) Fines and Forfeitures: 55101 Court Fines - Traffic 21,399 20,000 20,000 20,000 - 55102 Court Fines - Criminal 29,052 30,000 30,000 30,000 - 55103 Court Fines - Parking 5,911 5,000 5,000 5,000 - 55104 Court Fines - General 550 250 250 250 - 55105 Court Costs 2,999 3,000 3,000 3,000 - 55106 Jury Fees 171 200 200 200 - 55107 Bond Forfeitures 200 200 200 200 - 55108 Miscellaneous Court Revenues 204 25 25 25 - 55000 Total Fines and Forfeitures 60,486 58,675 58,675 58,675 - Investment Earnings: 57101 Interest 277,308 125,000 117,500 117,500 - 57000 Total Investment Earnings 277,308 125,000 117,500 117,500 - Other Revenues: 58101 Recreational Amenity Fees 194,774 75,000 87,500 87,500 - 58201 Lease of Town-Owned Property 32,091 - - - - 58106 Community Enhancement Fees 34,356 - - 42,824 42,824 58109 Debt Issuance Fees - - - 13,725 13,725 58999 Miscellaneous Nonclassified Revenues 67,693 70,000 50,000 50,000 - 58000 Total Other Revenues 328,914 145,000 137,500 194,049 56,549 50000 TOTAL REVENUES $ 9,247,485 $ 9,551,460 $ 9,229,661 $ 9,388,210 $ 158,549 Page 4 General Fund #10 Amendment Budget #1 ;De atmenr=Ex °enditure Summaries Original or Current Prev. Amend. Proposed Difference Dept./Div. Actual Budget Budget Amendment Increase Number Description 2001 2002 2003 2003, (Decrease) General Government: Legislative: 111 Mayor and Town Council $ 100,504 $ 101,138 $ 92,439 $ 92,439 $ - 112 Boards and Commissions 13,397 16,695 15,205 15,205 - 113 Town Attorney 122,609 79,941 60,000 60,000 - 114 Public Relations 282,431 266,185 39,450 74,450 35,000 115 Town Clerk 70,912 85,691 77,151 75,223 (1,928) Total Legislative 589,853 549,650 284,245 317,317 33,072 Judicial: 121 Municipal Court 52,416 72,403 76,312 69,908.. (6,404) Executive: 131 Town Manager 310,983 311,140 302,803 181,837- (120,966) 132 Human Resources 143,024 151,765 183,688 184,888 1,200 Total Executive 454,007 462,905 486,491 366,725 (119,766) Finance Department: 141 Finance 574,120 459,988 422,326 428,726 6,400 142 Information Systems 146,880 164,851 128,502 129,302 800 149 Nondepartmental 267,374 307,255 263,692. 263,692 - Total Financial Administration 988,374, 932,094 814,520 821,720 7,200 Total General Government 2,084,650 2,017,052 1,661,568 1,575,670 (85,898) Community Development: 211 Administration 209,434 115,366 105,515 106,315 800 212 Planning 129,208 128,660 131,240 132,840 1,600 213 Building Inspection 266,918 251,130 209,339 211,739 2,400 Total Community Development 605,560 495,156 446,094 450,894 4,800 Police Department: 311 Administration 351,524 332,096 261,142 263,542 2,400 312 Patrol 1,145,669 1,062,568 1,141,245 1,162,845 21,600 313 Investigations 85,849 79,853 87,351 88,151 800 315 Neighborhood Services 79,066 83,432 75,761. 76,561 800 Total Police 1,662,108 1,557,949 1,565,499 1,591,099 25,600 Public Works: 411 Administration 150,263 156,360 155,161 156,761 1,600 412 Engineering 184,825 337,681 246,321 248,721 2,400 413 Roads and Streets 913,584 840,271 1,170,041 1,177,351 7,310 Page 5 General Fund #10 Amendment Budget #1 R _artment Ez ent~itu~e Summaries - Original or Current Prev. Amend. Proposed Difference DeptJDiv. Actual Budget Budget Amendment Increase Number Description 2001 2002 -2063 2603 (Decrease) 414 Facilities Maintenance 329,212 441,134 379,047 380,647 1,600 415 Parks 896,911 793,291 811,946 818,118 6,172 Total Public Works 2,474,795 2,568,737 2,762,516 2,781,598 19,082 Recreation and Culture: 513 Special Events 266,859 144,214 126,193 126,593 400 514 Administration' 354,608 350,395 342,925 345,725 2,800 515 Adult Programs 100,410 128,682 121,138 121,538 400 516 Aquatic 347,820 395,640 366,555 370,155 3,600 517 Childcare 63,269 73,983 63,900 64,300 400 518 Fitness 145,405 147,172 134,572 134,972 400 519 Front Desk 233,830 252,267 219,761 221,361 1,600 520 Maintenance 480,179 518,188 531,648 535,248 3,600 521 Youth Programs 88,029 99,369 69,616 70,016 400 Total Recreation and Culture 2,080,409 2,109,910 1,976,308 1,989,908 13,600 TOTAL OPERATING EXPENDITURES $ 8,907,522 $ 8,748,804 $ 8,411,985 $ 8,389,169 $ - _(22,816) Page 6