TC Minutes 06-25-2013y- 1FI
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 25, 2013
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:05 PM. A roll call was taken and Council members present
were Dave Dantas, Chris Evens, Jennie Fancher, Todd Goulding, Buz Reynolds and Jake Wolf. Also present
were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Town Clerk Debbie Hoppe, Finance
Director Scott Wright, Senior Planner Matt Pielsticker and Planner II Jared Barnes, Town Engineer Justin
Hildreth, as well as other staff members and the public.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
There were no public comments at this time.
4. ACTION ITEMS
4.1. Notice of Award for Harry A. Nottingham Park Lake Liner Replacement Project Contract (Justin
Hildreth, Town Engineer)
The project was advertised with an excellent response. Six bids were submitted with a low bid from
Ewing Trucking and Construction for $966,248. Staff recommended Ewing Trucking for the project. It
was no noted that the town would receive rocks at no charge from the Village at Avon, with a saving of
approximately $40,000 in project costs. There were discussions with Waling Mountains School about
creating a wetland educational area on the northeast corner of the lake, with some the idea of creating
a fish habitat and real beach. It was noted that the lake would start draining July 22, 2013; it would take
a month for the drying period. After some discussion, Mayor Pro Tern Goulding moved to approve the
contract for the Harry A. Nottingham Park Lake Liner Replacement Project; Councilor Fancher seconded
the motion and it was passed unanimously.
4.2. Public Hearing on Second Reading of Resolution No. 13 -20, Series of 2013, Resolution Approving the
2013 Supplemental Capital Project Fund Budget Amendment (Justin Hildreth, Town Engineer)
It was noted that this was the second amendment to the 2013 Capital Projects Fund this year in an
effort to adjust summer projects that staff know more about. The results were a net decrease in
$399,492 to the budget. Projects included upgrades to server room, Mezzanine office furniture, Forest
Service Land Acquisition, improvement to the tennis courts, Stonebridge deck repair and 2013 Street
improvement. It was noted that the Hwy 6 trail and Eagle River Pedestrian /Bike Bridge were delayed
to 2014 because of complications in acquiring easements. Beaver Creek Overlook Trail Parking
Improvements, Nottingham Lake liner and Digital Ticketing delayed to 2014. Also included are Town
Facilities Planning and Parking and Transportation Task Force Study. This leaves a fund balance of
$2,552,391 well above the minimum fund balance of $1,500,000 for the Capital Projects Fund. After
some discussion, Mayor Pro Tern Goulding moved to approve Resolution 13 -2o Resolution Approving the
2013 Supplemental Capital Project Fund Budget Amendment with the following changes to eliminate
the $50,000 for Parking Study and change expenditures to 13,921,142 with a fund balance of $2,602,391.
Councilor Reynolds seconded the motion and it was passed unanimously.
Avon Council Meeting 13-o6-25-Minutes
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 25, 2013
AVON TOWN HALL, ONE LAKE STREET
4.3• Public Hearing on First Reading of Ordinance 13 -o8, An Ordinance Approving the Amended Final Plat, A
Replat of Lot 61, Block 2, Benchmark at Beaver Creek, Town of Avon, Eagle County, Colorado (Justin
Hildreth, Town Engineer)
Councilors Goulding and Evans stepped down from the Council at this time due to a conflict of interest.
This final plat will adjust the west property line by 16.38 feet thus narrowing Lettuce Shed Lane from 50
Ft to 33.62 Ft wide. Councilor Wolf moved to approve Ordinance 13 -8, Series of 2013, An Ordinance
Approving the Amended Final Plat, A Replat of Lot 61, Block 2, Benchmark at Beaver Creek. Councilor Fancher
seconded the motion and it was passed unanimously by those present (Goulding and Evans recused
from voting).
4.4•Action on Sherman & Howard Letter of Engagement for Buffalo Ridge I Affordable Housing Refinance
Transaction (Gerry Flynn, Buffalo Ride Vice - President)
It was noted that this was a standard letter of engagement and the review work has already been accomplished.
Mayor Pro Tern Goulding moved to approve the engagement letter from Sherman & Howard regarding Buffalo
Ridge I Affordable Housing Refinance Transaction. Councilor Reynolds seconded the motion and it was passed
unanimously.
4.5• Minutes from June 11, 2013 Meeting
Councilor Dantas moved to approve the June 11, 2013 minutes; Councilor Reynolds seconded the
motion and it passed unanimously.
5. WORK SESSION
5.1. Village at Avon Settlement Update (Eric Heil, Town Attorney)
The bond counsel was not able to complete its review and provide an opinion in time for a June 27,
2013 bond closing; therefore, the closing has been delayed until July. There were some questions and
discussion around the timing restraints.
5.2. Development Concepts for Capital Facilities on Town -Owned Properties: Locations, Funding Plans,
Timeframes, and Public Process, including Community Outreach (Virginia Egger, Town Manager)
The Eagle River Fire Protection District, the Avon Library, and Planning and Zoning members were present.
There was discussion and information regarding various options for development concepts for Town
Facilities presented. The Fire District would like to relocate but does not have the financial means for a new
building. Library Board member Terry Smith, Trustee, did not envision moving from their location.
5.3• Discussion and Potential Council Position on Urban Development in Eagle County (Mayor Rich Carroll)
Mayor Carroll led the discussion in consideration of regional development and the related effect of non -town-
towns impacts on existing municipalities in Eagle County. Councilor Reynolds moved to approve Resolution No.
13 -21, A Resolution Stating the Position of The Avon Town Council Concerning Urban Development in Eagle
County. Mayor Pro Tern Goulding seconded the motion and it passed unanimously.
5.4• Financial Matters — Report Only (Kelly Huitt, Budget Analyst)
Avon Council Meeting 13.o6.25.Minutes
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 25, 2013
AVON TOWN HALL, ONE LAKE STREET
6. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
6.1. CML — Councilor Jake Wolf presented updates on the CML Conference: 1) Connecting kids and
council, 2) Non - profits role in art districts, 3) Amendment 64
7. EXECUTIVE SESSION
At 9:17 pm Mayor Carroll moved to convene to an Executive Session to discuss the following:
a. For the purpose of receiving legal advice pursuant to Colorado Revised Statute §24- 6- 402(4)(b)
related to settlement matters regarding Town of Avon v Traer Creek Metropolitan District, 20o8 CV
0385 and Traer Creek, LLC, et.al. v Town of Avon 2010 CV 316
The motion was seconded by Councilor Reynolds and the members met in Executive Session. Mayor Carroll
noted that the discussion would be confined only to the purposes of the executive session as stated above
and that if at any time during the executive session anyone believes that the discussion does not concern the
topic and purpose of the executive session, to please raise your objection immediately. The following people
were present during the executive session: Mayor Rich Carroll, Councilor Dave Dantas, Councilor Chris Evans,
Councilor Jennie Fancher, Mayor Pro Tern Todd Goulding, Councilor Buz Reynolds, Councilor Jake Wolf,
Town Manager Virginia Egger, Town Attorney Eric Heil. Town Attorney Eric Heil noted that this executive
session was for the purpose of providing legal advice on specific legal questions, and requested that the
Town Clerk cease recording the executive session at this time.
Mayor Carroll noted that the executive session adjourned at 6:10 PM and the meeting was now reconvened
in regular session. He asked if any Town Council member believed that any discussion in executive session
was inappropriate and not related to the topic and purpose of the executive session to please state the
objections at this time; there were no objections.
8. COUNCIL COMMENTS
There being no further business to come before the Council, the regular meeting adjourned at 9 :45 PM.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Todd Goulding
Albert "Buz" Reynolds
Jake Wolf
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Deody Town Clerk
Avon Council Meeting 13-o6.25-Minutes
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