TC Minutes 04-23-2013TOWN OF AVON, COLORADO VON
AVON REGULAR MEETING FOR TUESDAY, APRIL 23, 2013
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Carroll called the meeting to order at 5:3o PM. A roll call was taken and Council members present were
Dave Dantas, Chris Evans, Jennie Fancher, Todd Goulding, Buz Reynolds and Jake Wolf. Also present were
Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager /Town Clerk Patty McKenny,
Finance Director Scott Wright, Planners Matt Pielsticker and Jared Barnes, Community Relations Officer Jaime
Walker, as well as other staff members and the public.
2. APPROVAL OF AGENDA
Mayor Carroll revised the reading of the resolutions for the Years of Service for Planning & Zoning
Commission members, No. 13 -14 and 13 -15. There were two public hearing additions to the agenda for the
Village at Avon Service Plans for both the Traer Creek Metro District and Village Metro District.
3. PUBLIC COMMENT
There were no public comments at this time.
4. ACTION ITEM
4.1. RECOGNITION OF PLANNING AND ZONING COMMISSION MEMBERS' SERVICE
4.1.1. Resolution No. 13 -15, Recognizing Paul Anderson's Years of Service on Planning and Zoning
Commission
Mayor Carroll read Resolution No. 13 -15 and Councilor Dantas moved to approve Resolution No. 13 -15,
Recognizing Paul Anderson's Years of Service on Planning and Zoning Commission; Councilor Reynolds
seconded the motion and it passed unanimously.
4.1.2. Resolution No. 13 -14, Recognizing Chris Green's Years of Service on Planning and Zoning
Commission
Mayor Carroll read Resolution No. 13 -14 and Councilor Goulding moved to approve Resolution No. 13 -14,
Recognizing Chris Green's Years of Service on Planning and Zoning Commission; Councilor Wolf seconded
the motion and it passed unanimously.
5. PLANNING AND ZONING COMMISSION INTERVIEWS
Mayor Carroll reviewed the interview process and selection requirements per the Avon Municipal Code
and interviews were conducted with the following candidates:
5.1. Council Interview Process: Review of Questions & Municipal Code Qualifications Criteria
5.1.1. Interview of Candidate #1 — Tab Bonidy — (5:50pm- 6:1513m)
5.1.2. Interview of Candidate #2 — Jim Clancy — (6:20pm- 6:45pm)
5.1.3. Interview of Candidate #3 — Matthew Dobrowolski — (6:5013m- 7:1513m)
5.1.4. Interview of Candidate #4 — Lindsay Hardy — (7:20pm- 7:4513m)
6. ACTION ITEMS
6.1. Planning and Zoning Commission Member Selection by Town Council Open Ballot (Rich Carroll,
Mayor)
The Town Council appointed Tab Bonidy, Jim Clancy and Lindsay Hardy as the new Planning and Zoning
Commission members for Town of Avon per a vote of the candidates receiving the majority of votes by
the Town Council.
6.2.Action by motion and vote on PZC Recommendation for Planning and Zoning Commission Rules of
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TOWN OF AVON, COLORADO �Y O
AVON REGULAR MEETING FOR TUESDAY, APRIL 23, 2013 , >`
AVON TOWN HALL, ONE LAKE STREET
Procedure (Jared Barnes, Planner II)
The revised PZC Rules of Procedure were presented noting that there was language included to add
consistency to the document related to notices, minutes, ex parte contact, and executive session.
Councilor Evans moved to approve Planning and Zoning Commission Rules of Procedure; Mayor Pro Tern
Goulding seconded the motion and it passed unanimously.
6.3.Action on Eagle County Board of Commissioners request for a Public /Public Partnership for 2014
Funding of Four (4) — Foot Shoulders on US Highway 6 (Virginia Egger, Town Manager)
The agenda item was follow up to the meeting with Eagle County Commissioners on March 12, 2013. A
request was made to the town to consider funding participation for the addition of four foot shoulder on
US Highway 6. The request was made of the surrounding entities including Beaver Creek Metro District,
Edwards and Eagle County in hopes of getting a contribution from Avon in the amount of $114,521 to fund
the construction of wider shoulders of highway segments for Highway 6. It was noted there was a review
of the capital projects funds, and participating with this project would support the safety of the county's
and town's portion of the bike trail system. Mayor Pro Tern Goulding moved to approve $5oK in funding
for the US Highway 6 shoulder construction project to be constructed in2014. Councilor Wolf seconded
the motion and it passed unanimously.
6.4. Approval of Minutes of April 9, 2013
Councilor Evans moved to approve the minutes of April 9, 2013; Councilor Wolf seconded the motion and
it passed unanimously.
6.5. Motion to Continue to April 9 the Public Hearing for Second Reading of Resolution No. 13 -02, Series of
2013, Approving Amendments to Traer Creek Metropolitan District Service Plan and Motion to
Continue to May 28 the Public Hearing for Resolution No. 13 -03, Series of 2013, Approving
Amendment to Village Metropolitan District Service Plan
Mayor Carroll presented this topic noting that the service plan was not yet ready for town council
consideration. Town Attorney Eric Heil noted that June loth is the deadline date for the documents to be
completed. Mayor Carroll opened the public hearing for Resolution No. 13 -02, no comments were made and the
hearing was closed. Mayor Carroll opened the public hearing for Resolution No. 13 -03, no comments were
made and the hearing was closed. Mayor Pro Tern Goulding moved to continue the public hearings and
consideration of Resolution No. 13 -02, Series of 2013, Approving Amendments to Traer Creek Metropolitan
District Service Plan and Resolution No. 13 -03, Series of 2013, Approving Amendment to Village
Metropolitan District Service Plan to May 28, 2013. Councilor Evans seconded the motion and it passed
unanimously.
7. WORK SESSION
7.1. 2012 Town of Avon Permitted Special Events Report (Danita Dempsey, Special Events Supervisor)
There was discussion about the "After Action Report" for 2012 events; there was some discussion about
how to move forward tracking appropriate data collection from events.
7.2. Proposed 2013 Special Events (Danita Dempsey, Special Events Supervisor)
There was discussion about the remaining events for 2013. It was noted that there were collaboration
efforts underway with Beaver Creek Resort Company with some results hopefully to happen in 2014. It
was noted that an RFQ document was drafted and distributed with the idea that events would happen
from year to year and the town was looking for a three year commitment for music with ticket sales
guarantees, as well as a search for cultural activities as well.
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TOWN OF AVON, COLORADO AVON
AVON REGULAR MEETING FOR TUESDAY, APRIL 23, 2013
AVON TOWN HALL, ONE LAKE STREET
7.3. Process for 2014 Special Events Development and 2015 World Championships Planning (Virginia
Egger, Town Manager)
There was a discussion about 2014 event development with attention given to some of the following
topics:
✓ The idea of seeding events for the town
✓ How to sell an Avon Brand
✓ How to offer venues for diverse events
✓ Try to partner with Beaver Creek for different kinds of events including cultural events
✓ Create a 3 to 5 year plan
✓ Review 2015 conceptual plan as stated in the memo
✓ How to attract sponsors; must be different than VVF sponsors
✓ Promote Avon as the premier "off site" location to the ski races
✓ How can avon fill the gaps between races few hours in the afternoon
✓ How can all the groups work together to create an excellent experience for the guests
7.4. Introduction of Draft Town of Avon Comprehensive Annual Financial Report for 2012 (draft Audit)
(Scott Wright, Finance Director)
The 2012 Audit was presented to obtain town council feedback on the document. It was noted that the
final product would be submitted the first of May; the auditors would present the report on May 28tH
7.5. Village at Avon Updates (Eric Heil, Town Attorney)
This item was reviewed briefly per the memo with mention that the receipt & escrow agreement is almost
finalized and they continue to work on service plan amendments, and conveyance docs and bond docs.
8. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8.1. ECO Board Meeting (Buz Reynolds, Councilor)
Councilor Reynolds highlighted information from the recent meeting noting a recent sign improvement
program with a request that Avon participate along with Eagle -Vail. Continue to work on the arrangement
with Eagle County Transit for the I -7o ROTF leasing.
8.2. Regional Collaboration Meeting (Rich Carroll, Mayor)
Mayor Carroll spoke about last meeting that focused on regional transit, transportation authorities,
transit efficiencies, and transit structures. There was interest in continuing the conversations in an effort
to create efficiencies regionally.
). COUNCIL COMMENTS
NONE AT THIS TIME.
10. MAYOR REPORT: FUTURE AGENDA ITEMS
It was noted that the next meeting would be cancelled.
11. WRITTEN REPORTS
11.1. Nottingham Lake Liner Update
11.2. Hahnewald Barn Update
11.3. Stonebridge Update
11.4. Financial Matters Packet
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TOWN OF AVON, COLORADO VON
AVON REGULAR MEETING FOR TUESDAY, APRIL 2j, 201j ,` s
AVON TOWN HALL, ONE LAKE STREET
12. EXECUTIVE SESSION
At 8:25 pm, Councilor Fancher moved to convene to an Executive Session to discuss the following:
a. Meet with Town Attorney for the purpose of receiving legal advice to specific legal questions pursuant
to Colorado Revised Statute §24- 6- 402(4)(b) related to status of settlement document finalization and
implementation regarding Town of Avon v Traer Creek Metropolitan District, 20o8 CV 0385 and Traer
Creek, LLC, et al. v Town of Avon 2010 CV 316
The motion was seconded by Councilor Evans and the members met in Executive Session. Mayor Carroll noted
that the discussion would be confined only to the purposes of the executive session as stated above and that if
at any time during the executive session anyone believes that the discussion does not concern the topic and
purpose of the executive session, to please raise your objection immediately. The following people were
present during the executive session: Mayor Rich Carroll, Councilor Dave Dantas, Councilor Chris Evans,
Councilor Jennie Fancher, Mayor Pro Tern Todd Goulding, Councilor Buz Reynolds, Councilor Jake Wolf, Town
Manager Virginia Egger, Town Attorney Eric Heil, Finance Director Scott Wright. Town Attorney Eric Heil noted
that this executive session was for the purpose of providing legal advice on specific legal questions, and
requested that the Town Clerk cease recording the executive session at this time.
Mayor Carroll noted that the executive session adjourned at 935 PM and the meeting was now reconvened in
regular session. He asked if any Town Council member believed that any discussion in executive session was
inappropriate and not related to the topic and purpose of the executive session to please state the objections
at this time; there were no objections.
There being no further business to come before the Council, the regular meeting adjourned at 935 PM.
APPROVED:
Rich Carroll
Dave Dantas
Chris Evans
Jennie Fancher
Todd Goulding
Albert "Buz" Reynol
Jake Wolf
RESPE FULLYY SUBMITTED:
_ I -
Patty Mc n y, � Clerk
Avon Council Meeting Minutes 13.04.23
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