TC Minutes 11-13-2012MINUTES OF THE REGULAR MEETING OF THE AVON TOWN COUNCIL
HELD NOVEMBER 13, 2012
A regular meeting of the Town of Avon, Colorado was held at the Avon Town Hall, One Lake Street,
Avon, Colorado in the Council Chambers.
Mayor Carroll called the meeting to order at 5:30 PM. A roll call was taken and Council members
Present were Dave Dantas, Todd Goulding, Amy Phillips and Buz Reynolds. (Evans, Ferraro Absent. Also
present were Town Attorney Eric Heil, Acting Town Manager Patty McKenny, Town Advisor Larry
Brooks, Finance Director Scott Wright, Deputy Town Clerk Catherine Mythen, as well as other staff
members and the public.
APPROVAL OF AGENDA
Mayor Carroll added the following item as item 6. To the regular Agenda: Update from Staff on
Ordinance 12 -10, Series of 2012
COMMUNITY & CITIZEN INPUT
✓ Proclamation for "Colorado Gives Day" sponsored by the Red Ribbon Project (Denise Kipp,
Program Director and Jason Denhart
Jason Denhart and Paula Palmateer from the Eagle County nonprofit collaborative group presented the
Proclamation for "Colorado Gives Day" sponsored by the red ribbon project. The town council was
asked to consider adopting a proclamation that would support Colorado Gives Day. After some
discussion all council members present were in favor to adopt the proclamation to support Colorado
Gives Day. (Evans & Ferraro Absent)
CONSENTAGENDA
a. Minutes from November 7, 2012
Mayor Carroll asked for a motion on the consent agenda. Councilor Dantas moved to approve the
consent agenda; Councilor Goulding seconded the motion and it passed unanimously by those present
(Evans & Ferraro absent).
NEW BUSINESS
a. Transit Services Update (Jane Burden, Transit Superintendent)
Jane Burden, Transit Superintendent, presented an update on transit services for the winter season.
She noted that there were discussions with the Westin and Beaver Creek Resort Company about how
to accommodate the busier skier days, with some suggestions about adding a shadow bus as well as
opening the Gondola earlier to help alleviate the capacity. The group would continue to monitor the
situation during the season. The council members present were in favor of adding other busses on the
busy days.
Eric Heil, Town Attorney, presented an update on Traer Creek settlement. He noted that the parties
followed up with a motion to the court. He noted that the parties went through the conditions and
findings of fact and all were in agreement to the conditions. He noted that the requested revisions had
been made and documents are in final version formats except the CARADA which was still being
revised. The final documents would be available on the website at www.avon.org for the public to
review. Larry Brooks noted that the staff will be attending the Traer Creek Metro District Meetings to
open lines of communication and keep Traer Creek appraised of work that the town is doing eg:
snowplowing.
COUNCIL & STAFF UPDATES
a. Mayors/ Manager Meeting Update (Rich Carroll, Mayor) Update on recent meeting with county
and municipal mayors and managers
Mayor Carroll gave a brief update on the Mayor Managers meeting in Eagle County.
b. Community Development Update (Matt Pielsticker, Planner ll) Department Activity Level
Update/ Memo only
c. Sherwood Meadows Townhome Unit Update (Patty McKenny, Acting Town Manager) Review
suggestions for use of town unit
Patty McKenny, Acting Town Manager, presented a quick update on the proposals for use of the town's
housing unit since the town manager would not be using the unit. She noted that there had been some
inquiries from Town Staff to rent the unit. After some council discussion it was decided to move
forward with renting the unit. The Council agreed to allow an Avon town employee the opportunity to
rent the unit and if that did not work then staff could move forward with advertising to the public.
d. Harry A. Nottingham Park Lake Update (Justin Hildreth, Town Engineer) Update on lake liner
replacement project
Justin Hildreth, Town Engineer, presented an update on the Lake Liner and would like to move forward
with repairing it in the spring. Council was in favor of doing this with the addition of a adding a new
access to the water.
RESOLUTIONS
a. Budget 2013 Update & Resolutions (Scott Wright, Finance Director) Review final 2013 Budget,
Fund Balances and Final Revisions:
1. Resolution No. 12 -17, Series of 2012, Resolution to Amend the 2012 Town of Avon Budget
2. Resolution No. 12 -18, Series of 2012, Resolution to Amend the 2012 Town of Avon Capital
Projects Fund Budget
3. Resolution No. 12 -19, Series of 2012, Resolution to Adopt the 2013 Town of Avon Budget
4. Resolution No. 12 -20, Series of 2012, Resolution to Accept the proposed Town of Avon
Long Range Capital Program and Simultaneously adopt the Year 2013 Capital Projects Fund
Budget
Scott Wright presented the update on the final revised operating budgets for 2012 and the proposed
2013 operating budgets. He noted that the material changes to the proposed budget for 2013 General
Fund subsequent to the budget retreat had been incorporated into the final version for adoption. He
noted the changes that were made to the proposed budget subsequent to the budget hearing.
The final version includes the following
• Added $42,500 to Economic Development for 2 additional programs 2013 Women's Birds of
Prey $35,000 and the Vail leadership Entrepreneurs base camp $$7,500
• Increased Miscellaneous revenues for additional lease revenues
• increased sales tax estimated revenues added a 3% to the merit pool
• Capital lease reduction in public works
• discontinued short term leave benefit for employees
Mayor Carroll opened the public hearing no comments were heard and the hearing was closed.
Regular Council Meeting Page 2 of 3
Minutes 12.11.13
Councilor Goulding moved to approve the Budget 2013 Resolutions as follows:
1. Resolution No. 12 -17, Series of 2012, Resolution to Amend the 2012 Town of Avon Budget
2. Resolution No. 12 -18, Series of 2012, Resolution to Amend the 2012 Town of Avon Capital
Projects Fund Budget
3. Resolution No. 12 -19, Series of 2012, Resolution to Adopt the 2013 Town of Avon Budget
4. Resolution No. 12 -20, Series of 2012, Resolution to Accept the proposed Town of Avon Long
Range Capital Program and Simultaneously adopt the Year 2013 Capital Projects Fund Budget
Councilor Reynolds seconded the motion and it passed unanimously by those present (Evans & Ferraro
Absent).
b. Resolution No. 12 -21, Series of 2012, Resolution approving a Holy Cross Energy Underground
Right -of -Way Easement on Lots 1A and 1B, Resubdivision of Lot 1, Swift Gulch Addition, Avon,
Colorado (Justin Hildreth, Town Engineer) Resolution approving a blanket easement to relocate
natural gas main located at the Public Works Facility, 500 Swift Gulch Road as part of the I -70
Regional Transportation Operations Facility
Justin Hildreth, Town Engineer, presented the Resolution approving a Holy Cross Energy Underground
Right -of -Way Easement on Lots 1A and 1B, Resubdivision of Lot 1, Swift Gulch Addition, Avon,
Colorado. Councilor Dantas moved to approve Resolution No. 12 -21, Series of 2012, Resolution
approving a Holy Cross Energy Underground Right -of -Way Easement on Lots 1A and 1B, Resubdivision
of Lot 1, Swift Gulch Addition, Avon, Colorado. Councilor Gouldings seconded the motion and it passed
unanimously by those present (Evans & Ferraro Absent)
Patty McKenny, Acting Town Manager presented an update on the Election results noting that Eagle
County would be certifying the results no later than November 23rd. Mayor Carroll reviewed the
future agenda items for upcoming meetings.
There being no further business to come before the Council, the regular meeting adjourned at
6:40 PM.
R SPECTFULLY SUBMITTED:
M= NIA .,
Catherine Mythen, Deputy Town Clerk
APPROVED:__
Rich Carroll C
Dave Dantas �---
Chris Evans
Kristi Ferraro
Todd Goulding
Amy Phillips
Albert "Buz" Reynolds)
Regular Council Meeting Page 3 of 3
Minutes 12.11.13